Dec 29, 2020 Commissioners Court

ALRIGHTY

[00:00:01]

[Call to Order]

AND WE'RE IN THE COMMISSIONER'S COURT MEETING ROOM AT THIS TIME.

UH, I'D LIKE TO OFFER AN INVOCATION FOR US.

AND THEN, UH, COMMISSIONER BARBARA WANTS TO LEAD US IN THE TWO PLEDGES.

DON'T YOU? YES, SIR.

LEACH FAMILY.

THAT'S CORRECT FATHER.

WE'RE THANKFUL FOR ALL THE BLESSINGS OF THIS LIFE.

UH, THOSE OF US WHO HAVE THE OPPORTUNITY TO, TO SERVE THE PUBLIC.

UH, THANK YOU FOR, THANK YOU FOR THAT.

AND WE ASK THAT YOU GIVE US, UH, WISDOM AND CLEAR MINDS AS WE MAKE DECISIONS IN THE BEST INTEREST OF OUR CITIZENS.

LORD, AS WE CLOSE THE BOOK ON THIS YEAR, WE PRAY FOR, UH, THE END OF THE PANDEMIC.

AND, UH, WE PRAY FOR THE HEALTH OF ALL OF OUR FAMILIES AND LOVED ONES IN OUR RESIDENTS AND COFFIN COUNTY.

THANKS FOR ALL THE BLESSINGS OF THIS LIFE IN JESUS NAME, AMEN.

THE BLANK STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH THE SAYINGS ONE NATION UNDER GOD, INDIVISIBLE ALLEGIANCE TO ME, TEXAS WANTING TO SAY ALL RIGHT.

THIS WAS THE TIME OF THE MEETING THAT WE WOULD NORMALLY HAVE COMMENTS FROM VISITORS, BUT WE'VE GOT A FEW VISITORS HERE, BUT I DON'T, THEY'RE GONNA ALL BE SPEAKING LATER.

UM, NEXT, UH, I DON'T HAVE ANY ROUTINE CORRESPONDENCE.

DOES ANYBODY HAVE ANY?

[Consent Agenda]

WE PRETTY GOOD LENGTH THE CONSENTED GENDER DAY A THROUGH G.

DOES ANYONE WANT TO DISCUSS ANY PARTICULAR ITEM ON THE CONSENT AGENDA? IF NOT, IS THERE A MOTION TO APPROVE IT AS PRESENTED? OH MY GOD.

MOTION.

WE HAVE A MOTION COMMISSIONER PHILLIPS TO APPROVE THE CONSENT AGENDA AS PRESENTED.

IS THERE A SECOND? I'LL SECOND, SECOND COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED.

NO, THAT MOTION CARRIES.

[3. Judge Richards; Discuss Bond Issuance.]

BOND ISSUANCE.

YOU KNOW, WE'LL SEE THIS ON OUR AGENDAS ARE COMING UP UNTIL WE GET TO THE POINT.

WE READY TO MAKE SOME DECISIONS.

JOHN POLLSTER IS HERE WITH ITS AND UH, I THINK HE MIGHT WANT TO TALK A LITTLE BIT ABOUT HIS PERSPECTIVE ON THAT.

IS THAT TRUE? OR AM I JUST MAKING THAT UP? I WANT YOU TO COME UP HERE AND GIVE US, UH, YOU HAD TO DRIVE THAT FOR YOU MILES AND MAKE A PUBLIC APPEARANCE RIGHT IN YOUR OWN TIME.

NO, I DON'T THINK SO.

NOT EVEN LATE.

NO.

I WOULD PARKING LOT FOR 20 MINUTES OR MEET EARLIER LATE.

DO YOU HAVE ANY WITNESSES TO THAT EFFECT? WE'LL CHECK THE VIDEO.

WE'VE GOT SECURITY CAMERAS, JOHN POLLSTER, INNOVATIVE TRANSPORTATION SOLUTIONS.

UH, YEAH.

SO IN REFERENCE TO THE BOND ISSUANCE, I'VE BEEN MEETING WITH THE MEMBERS OF COURT, UH, IN REFERENCE TO WHERE WE ARE IN THE PROCESS OF OUR BOND PROGRAM.

UH, WE'VE MADE SOME PRETTY GOOD, UH, HEADWAY WITH THE COUNTY ROADS AND SOME OF THE PRECINCTS RAILINGS DOING A BANG UP JOB FOR YOU GUYS IN THAT AREA.

AND, UH, WE'RE AT THE POINT NOW WE NEED TO MOVE FORWARD ON SOME PROJECTS IN PRECINCT TWO IN PARTICULAR, ON, ON SYSTEM PROJECTS AND SOME OF THE COUNTY JUDGE PROJECTS, UH, AND IN MEETING WITH THE MEMBERS OF COURT, IT LOOKED LIKE, UH, OTHER MEMBERS OF THE COURT WERE READY TO MOVE FORWARD WITH, UH, UH, ADDITIONAL NUMBER OF THEIR COUNTY ROADS, WHICH WOULD REQUIRE, UH, ADDITIONAL FUNDS BEING ISSUED.

AND SO WHAT I'M HERE TO SUGGEST THAT THE COURT CONSIDER IS, UH, SOMETIME IN THE VERY NEAR FUTURE ISSUING ADDITIONAL, UH, SOME ADDITIONAL DEBT OF YOUR ROAD BOND PROGRAM.

SO WE CAN CONTINUE TO MOVE FORWARD ON THESE PROJECTS THAT ARE CRITICAL TO THE COMMISSIONERS AND THE DRIVING PUBLIC.

UH, I TALKED TO, UH, JOHN AND I ALSO TALKED TO, UH, GEORGE WITH HILLTOP ABOUT, YOU KNOW, WE WERE, WE WERE LOOKING AT THIS IDEA OF GOING AHEAD AND ISSUING THE REMAINING TOTAL AMOUNT OF BOND ISSUE AND, AND WE'LL GET GEORGIA UP HERE AT OUR NEXT MEETING TO NAIL THOSE NUMBERS DOWN.

I THINK WE'RE PROBABLY IN THE NEXT MEETING.

WE PROBABLY NEED TO MAKE A DECISION ON WHAT WE'RE GOING TO DO, BUT WHAT BASED ON GEORGE'S NUMBERS.

AND OF COURSE, YOU KNOW, THAT THERE'S THREE THINGS WE'RE LOOKING AT.

WE'RE LOOKING AT INTEREST RATES, WE'RE LOOKING AT, UH, GROWTH PROPERTY GROWTH IN

[00:05:01]

UH, YOU KNOW, WHAT, HOW MUCH ADDITIONAL, UH, NEW PROPERTY ARE WE GOING TO HAVE ON THE TAX ROLLS? AND THEN OF COURSE, WE'RE TRYING TO SEE IF THOSE TWO THINGS CAN ADD UP AND KEEP US UNDER OUR TOTAL TAX RATE.

AND, UM, I THINK WHAT YOU'LL HEAR FROM GEORGE WHEN HE COMES IS THAT WE PROBABLY ARE NOT GOING TO BE ABLE TO ISSUE THE TOTAL REMAINING.

UM, AND JOHN MIGHT TALK A LITTLE BIT ABOUT ONE OF THE THINGS HAS TO DO WITH THE SPENDING, UH, THE LENGTH OF TIME THAT YOU HAVE TO SPEND, AND YOU, YOU YOU'VE HAD A LOT OF EXPERIENCE WITH THAT.

AND SO TELL ME WHAT YOU'RE ARGUING WITH YOUR FINANCIAL ADVISOR.

SO I WANT TO START BY AGREEING WITH A LOT OF WHAT HE SAYS AND THEN GET THROUGH THE ONE THING THAT I DISAGREE WITH HIM ON, UH, THE, UH, THE INTEREST RATES THAT ARE THERE, YOUR, YOUR, UH, GROWTH RATES THAT THEY'RE PROJECTED.

THEY'RE VERY CONSERVATIVE, BUT WITHIN LINE WITH WHAT WE'VE DONE IN THE, UH, INDICATE THAT WE CAN'T ISSUE THE REMAINING 69 MILLION, UH, ROAD BONDS, UH, AND STAY UNDER YOUR CURRENT RATE, BUT WE CAN ISSUE SOMETHING AROUND 30 OR LESS.

AND IT LOOKING AT MEETING WITH Y'ALL, UH, EACH INDIVIDUAL COMMISSIONERS AND HEARING WHAT Y'ALL TOLD ME, YOU ARE YOUR PRIORITIES.

I THINK THAT I DID A QUICK CALCULATION LAST NIGHT BEFORE I FAINTED.

UH, AND I THINK WE'RE CLOSE ON THE NUMBERS IF WE CAN.

I THINK THAT, UH, I WOULD LIKE TO GO BACK TO EACH MEMBER OF THE COURT AND CONFIRM THAT I KNOW WHAT I KNOW CAUSE LAST TIME I DIDN'T, AND THAT WAS NOT GOOD.

UH, BUT I THINK WE CAN GET THERE WITH, UH, GEORGE'S RECOMMENDATIONS RELATED TO THE OVERALL AMOUNT OF ISSUANCE AND STILL STAND OR YOUR TAX RATE.

UH, THE ONE ISSUE WHERE I DISAGREE WITH MR. WOOLFORD ON, AND HE IS RIGHT IN HIS PROFESSION, THEY ALWAYS LIKED TO, YOU KNOW, FOLLOW THE LETTER OF THE LAW, BUT THERE'S ALSO INTENT.

AND, UM, HE'S SAYING THAT IF HE ISSUED THE DEBT, YOU GOT TO HAVE MONEY SPENT WITHIN THREE AND A HALF YEARS.

AND I'VE BEEN DOING THIS SINCE 1990, UH, 91 BAR PROGRAM AND 98 AND OH FOUR AND OH EIGHT, 13 AND A 19.

AND I STILL HAVE PROJECTS THAT I HAVEN'T BEEN ISSUED FOR PROJECTS IN 2004, 2008.

AND WHAT THE IRS LOOKS FOR IS CONTINUOUS ACTIVITY, UH, IN THOSE PROJECTS.

AND JUST TO PUT IT INTO PERSPECTIVE, OKAY, THE FEDERAL GOVERNMENT UNDER THE PREVIOUS ADMINISTRATION PASSED A REGULATION AND ENVIRONMENTAL REGULATORY PROCESSES.

CAN'T TAKE MORE THAN TWO YEARS TO GIVE YOU ANY INSERT.

THEY STILL HAVEN'T GOTTEN TO TWO YEARS.

IT'S CLOSER, BUT IT'S MORE LIKE TWO AND A HALF TO THREE YEARS WHEN YOU'RE TALKING ABOUT A ON SYSTEM PROJECT.

UH, IF YOU USE THEM BOND MONEY, YOU'RE GOING TO USE THREE YEARS OF THAT GETTING ENVIRONMENTAL CLEARED AND YOU STILL HAVE ANOTHER YEAR RIGHT AWAY AND OTHER UTILITIES AND THEN TWO YEARS PLUS A CONSTRUCTION.

SO WHEN YOU'RE DEALING WITH ODD SYSTEM PROJECTS AND ROAD BONDS, UH, CONTINUOUS ACTIVITY IS THE, IS THE KEY, UH, WORD THEY'RE NOT EXPENDITURE.

AND SO ON YOUR ROADS, CANNY ROADS THREE AND A HALF YEARS IS PLENTY OF TIME.

I'M ASSUMING IF YOU DON'T GET IT DONE IN THAT TIME YOU GET FIRED.

UH, BUT ON THE, ON THE LARGER PROJECTS, THE MOM PROGRAMS GO A LITTLE BIT LONGER THAN THREE AND A HALF YEARS.

SO LET ME RESTATE WHAT YOU SAID.

OKAY.

JUST FEWER WORDS.

OKAY.

UM, IF WE BORROW $10 MILLION, IF WE BORROWED $10 MILLION A ROAD BOND MONEY TO BUILD A PARTICULAR PROJECT.

AND BECAUSE OF THE ENVIRONMENTAL CLEARANCE, WE BORROW THE MONEY.

WHEN WE SELL THE BONDS, WE PUT THE MONEY IN THE BANK AND BECAUSE OF ENVIRONMENTAL CLEARANCE AND, AND OTHER ISSUES, UH, WE DON'T GET THAT MONEY SPENT FOR SIX YEARS, AS LONG AS THE IRS SEES THAT WE'RE MAKING PROGRESS.

AND WE'RE NOT JUST HOLDING OUT MONEY AS AN INVESTMENT, CORRECT.

AS LONG AS THEY CAN SEE, WE HAVE A PLAN AND WE'RE MAKING PROGRESS TOWARDS IT.

WE'RE NOT IN YOUR EXPERIENCE IN DANGER OF THE IRS COMING ABOUT THE ALBATROSS ISSUES.

THEY DON'T WANT TO ISSUE ANY TAX-FREE DEBT, EARNING INTEREST ON IT AND LIVING OFF THE INTEREST.

THAT'S NOT THE INTENT OF THOSE BONDS.

SO IF YOU GET TO A POINT WHERE THEY THINK YOU'RE DOING THAT, THE WORST THAT HAPPENS TO YOU IS, IS YOU, YOU HAVE TO RELINQUISH THE INTEREST EARNINGS ON THOSE BONDS.

SO WE'RE NEVER GOING TO GET THERE.

WE'VE NEVER GOTTEN THERE IN ANY OF THE BOND PROGRAMS THAT I'VE MANAGED.

UH, SO I AGREE WITH 99% OF WHAT'S YOUR FINANCIAL, ADVISOR'S GOING TO SAY.

UH, BUT WHEN IT COMES TO ACTUAL ROAD BONDS FOR, FOR LARGER PROJECTS, THE LIFE CYCLE OF THESE PROJECTS EXCEED SIGNIFICANTLY, SOMETIMES A THREE AND A HALF YEAR LIFE CYCLE.

SO,

[00:10:01]

I SAID, NO, I WASN'T GOING TO AGREE WITH YOU.

I BELIEVE GEORGIA, OR WITH HIM FIRST TIME.

NO, UH, I HAD WENT TO ARBITRAGE SCHOOL.

SO UNDERSTOOD HOW IT WORKED THAT LAW CAME ABOUT BECAUSE SOME OF THE BIGGER COUNTIES LIKE ORANGE COUNTY, CALIFORNIA, AND ALL THOSE OTHER PEOPLE WERE DOING THESE BIG BOND ISSUES BECAUSE THEY HAD THE BASE TO GET IT DONE.

AND THEY WERE SITTING ON THE MONEY WHEN THE INTEREST RATE WAS HIGH AND THEY STOPPED THEM AND STARTED PENALIZING THEM.

RIGHT? EVERY YEAR, HILLTOP PASSED TO DO AN ARBITRAGE CALCULATION FOR US UPON MY RELEASE OF THE FINANCIAL DOCUMENTS.

THEN I HAVE TO REVIEW THAT DISCLOSURE AND I HAVE TO SIGN IT BEFORE IT GOES TO THE IRS.

SO HE'S HE'S RIGHT.

AND I THINK GEORGE MEANS THE SAME THING.

HE JUST KNOWS WHY IT CAME ABOUT THE LAW, WHY IT CAME ABOUT, AND HE JUST DIDN'T GO INTO IT FURTHER THAT IF YOU SHOW THE ACTIVITY, YOU'RE GOING TO BE OKAY.

AS LONG AS YOU'RE SPENDING SOME OF IT, HIS ROLE AS OUR FINANCIAL ADVISOR IS TO BE CONSERVATIVE, CONSERVATIVE IN TERMS OF WHAT HE THINKS THE INTEREST RATE WE'RE GOING TO HAVE TO PAY IS CONSERVATIVE IN TERMS OF WHAT HE, WHAT, WHAT NUMBER HE CHOOSES TO USE FOR PROJECTING NEW PROPERTY VALUE, GROWTH.

I MEAN, THAT'S HIS JOB AND IT'S OUR JOB TO TAKE THAT, I GUESS IN DECIDE HOW MUCH WE WANT TO MOVE THAT NEEDLE A LITTLE BIT.

SO WELL, WE'RE ALSO PAYING HIM A FEE TO PROTECT THE COUNTY.

SO HE'S GOING TO WARN YOU OF ALL THE DIS LITTLE STIPULATIONS THAT COULD CATCH YOU LATER DOWN THE ROAD.

HIS ROLE WAS NOT THAT DIFFERENT THAN WHAT AN ATTORNEY'S ROLE IS.

AND THAT IS, UH, THEY'RE NOT NECESSARILY TO MAKE THE DECISION FOR YOU, BUT TO GIVE YOU ADVICE, THAT'S, IT'S MOST LIKELY TO KEEP YOU OUT OF TROUBLE, RIGHT? SO LIKE AN ENGINEER NEVER WANTS TO BE THE LOW BID.

ALL RIGHT, IT'S DONE DESIGNING YOUR ROAD BECAUSE IF HE TELLS YOU IT'S $50 AND IT COMES IN AT $75, HE'S A LITTLE BITTER AND YOU'RE OUT OF LUCK BECAUSE YOU DON'T HAVE THE 25.

RIGHT.

SO THAT, SO DO YOU FELL, WAS DELETED WITH ANYTHING IT'S THAT IF WE'RE GOING TO MOVE QUICKLY, I NEED TO BE ABLE TO BE ABLE TO GET QUICKLY ON, UH, THE MEMBERS OF THE COURT'S AGENDAS, WHETHER IT BE A TELECONFERENCE OR A PHONE CALL OR WHATEVER, JUST TO MAKE SURE THAT WHAT I THINK I HEARD AND I'LL GET WITH RAELYNN AND RON TO CONFIRM THAT, UM, I'LL PUT TOGETHER A LIST LIKE I DID LAST TIME, GET IT TO YOU.

AND, AND, UH, AND IT'LL BE, IT'LL BE THE SAME COLUMN THAT IT LOOKED LIKE BEFORE.

IT'LL JUST HAVE ANOTHER ONE THAT SAYS SECOND ISSUE ONCE.

UM, AND I'LL PUT THE NUMBERS IN THEN I THINK I KNOW, AND I'LL GET IT OUT TO Y'ALL AND THEN Y'ALL TELL ME IF I REMEMBERED IT.

RIGHT.

OKAY.

IS THIS, UH, I HAVE HAD COVID SO I STILL HAVE COVID BRAIN.

SO I'M GOING TO USE THAT FOR A LITTLE BIT LONGER.

IS THIS GOING TO BE A RIGHT FOR US TO DISCUSS AND CONSIDER AT OUR NEXT MEETING? OR IS IT GOING TO BE PAST THAT COMMISSIONER? WHEN'S YOUR NEXT MEETING? NOT NEXT.

YEAH.

NEXT TUESDAY.

I DON'T.

AND I SAY, NOT NEXT TUESDAY, I WOULD SAY YEAH.

TO GET BACK WITH EVERYBODY OUR NEXT, THE NEXT MEETING, WHICH I DON'T KNOW WHAT THE DATE WOULD THAT BE? DO YOU GUYS THINK THAT WE SHOULD PROBABLY, WE CAN PUT IT ON THE AGENDA IF WE'RE, I'LL PUT IT ON THE AGENDA FOR THAT, NOT THE NEXT MEETING, BUT THE MEETING AFTER THAT FOR DISCUSSING CONSIDERED, WELL, I'LL PUT IT ON FOR DISCUSSING CONSIDER, AND IF WE'RE NOT READY, THEN, THEN WE WON'T MOVE IT TO THE NEXT CLASS QUESTION.

AND I KNOW WE'RE TALKING ROADS RIGHT NOW, BUT WE'RE TALKING ALSO A TOTAL BOND ISSUE FOR FACILITIES AND ROADS.

SO IF WE, ONCE GEORGE GETS THE DOLLAR AMOUNT, THEN WE'RE GOING TO HAVE TO DO SOME PLAY WITH THE FIGURES AND PUT PRIORITIES ON ROADS AND FACILITIES.

I MEAN, I KNOW WE'VE GOT TO FINISH THE JUSTICE CENTER AND THE ANIMAL AND DO SOMETHING WITH THE COURTHOUSE BECAUSE IT'S GOING TO BE STRIPPED, YOU KNOW? SO, I MEAN, WE JUST HAVE TO DECIDE WHERE THE MONEY IS GOING TO GO AND THE TOTAL AMOUNT, AND WE NEED TO HAVE THAT DISCUSSION SOMETIME WHETHER IT TO BE A WORKSHOP OR WHAT, SO I KNOW WHERE THAT'S GOING.

AND I MEAN, JUST SAY ONE LITTLE THING THAT THE REASON WHY I THINK WE'RE GOING TO BE OKAY WITH THE FOUR COMMISSIONERS IS BECAUSE A LOT OF WHAT THE JUDGE HAS HAS TO DO IS ON SYSTEM.

AND WE CAN, WE CAN MANIPULATE AND MANAGE THAT WITH TECH STOCK.

AND SO TO THE EXTENT THAT THE ROADSIDE NEEDS TO SQUEEZE A LITTLE BIT, IT'LL BE IN THE COUNTY JUDGE COLUMN FOR ALL THOSE ON SYSTEM PROJECTS ARE THAT WE'LL DO THE SQUEEZING.

SO I THINK, I THINK IF YOU'LL GIVE ME THREE WEEKS, YOU'LL SEE THAT ANYTHING YOU WANT TO ISSUE THAT YOU CAN GET DONE IN THE NEXT

[00:15:02]

AND I GUESS THE ONLY URGENCY THAT I SEE THIS IS, I, I KNOW LAST WEEK, UH, THERE WAS ANOTHER DROP IN MORTGAGE INTEREST RATES TOO.

I DON'T KNOW.

I THINK LOIS OR SOMETHING, I READ THAT IN THE, SO I, I DON'T KNOW WHEN THAT'S GOING TO TURN AROUND, BUT IT'S NOT GOING TO, BECAUSE I'M GOING TO KEEP GOING DOWN.

I'M GOING TO KEEP GOING.

SO, UM, AND THAT'S A, THAT'S A REALLY VALID POINT.

EVERYBODY OUGHT TO REALLY REALIZE WE'RE NOT BORROWING MONEY TO LIVE OFF OF IT BECAUSE SOMEBODY OUGHT TO TRY TO PUT MONEY IN BANK AND LIVE OFF OF THAT.

YEAH, YOU CAN'T, YOU CAN'T DO IT.

SO EVERY TIME WE'RE NOT DOING THAT AND IRF WOULD, NO, WE'RE NOT DOING THAT.

EVERYBODY HAD KNOWN CAUSE THIS IS DIFFERENT CIRCUMSTANCES NOWADAYS.

IT'S JUST THE OPPOSITE.

SO LET'S, UH, LET'S, LET'S PUT IT ON THE AGENDA FOR WEEK AFTER NEXT TO, UH, LET'S JUST HAVE IT AS DISCUSSION, CONSIDER ITEM AND HOPEFULLY, AND WE CAN JUST USE THAT AS A WORKSHOP.

I MEAN, WE'LL JUST WE'LL PLAN TO SPEND SOME TIME DISCUSSING THE WHOLE ISSUE.

I MEAN, MAKE SURE GEORGE IS GEORGE AND MAYBE EVEN MAKE SURE GEORGE CAN BE HERE AT LEAST GEORGE, BUT MAYBE EVEN DAVID IF YOU NEED THEM.

BUT I DON'T, I DON'T KNOW THAT YOU NEED THEM.

I MEAN, IT'S CHANGED DEPENDING UPON IF GEORGE, IF GEORGE, IT CAN BE HERE WEEK AFTER NEXT.

I'LL ASK HIM TO BE HERE FOR THIS FAIRLY LONG DISCUSSION.

SO I'D LIKE TO GET THEIR LIST ON WHAT I THINK IT IS.

SEND IT OUT TO THE MEMBERS OF THE COURT AND THEN HAVE TO START THAT DIALOGUE INDIVIDUALLY IF THAT'S OKAY.

LET IT ROLL ONE MINUTE.

ASSUME THAT'S OKAY.

ANYBODY ELSE HAVE ANYTHING QUESTIONS FOR JOHN? BECAUSE WE'RE GETTING READY TO TURN OVER TO COMMISSIONER HUNT, THE COMMISSIONER HUNT ROADSHOW.

NO.

YEAH.

ALL RIGHT.

ANYTHING ELSE? ALL RIGHT.

[4. Commissioner Hunt; Discuss/Consider entering an interlocal agreement with the City of Oak Ridge for road maintenance, repairs and projects.]

WHAT THE GUESTS, FOUR, FIVE, SIX, AND SEVEN.

WE JUST, JUST ROSE.

WE MAINTAIN FOR THE CITY OF OAK RIDGE.

UH, THEY BROUGHT THE SHAKE YESTERDAY.

HE GAVE IT TO THE TREASURER.

SO WE HAVE THE MONEY IN ESCROW AND WE JUST NEED YOUR PERMISSION TO, UH, MOVE FORWARD WITH THE AGREEMENT.

AND AS SOON AS WE FINISHED THE DOING THE WORK, THEN WE'LL GET THE MONEY OUT OF ESCROW TO REIMBURSE US, OR WE'LL VOTE ON THESE THINGS.

ONE, YOU KNOW, ONE, FOUR, FIVE, AND SIX ONE AFTER THE OTHER.

DOES ANYBODY HAVE ANY QUESTIONS ABOUT ITEM FOUR? IS THERE EMOTION TO ENTER INTO THAT INTER LOCAL AGREEMENT? I'LL MAKE THAT MOTION.

IS THERE A S THAT'S FROM COMMISSIONER HUNT? IS THERE A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM

[5. Commissioner Hunt; Discuss/Consider approving project agreement with the City of Oak Ridge to blade County Road 139.]

WE, I DON'T THINK WE NEED ANY DISCUSSION ON THAT.

IS THERE A MOTION I'LL MAKE THE MOTION.

WE HAVE EMOTIONAL COMMISSIONER HUNT TO APPROVE THAT PROJECT AGREEMENTS ARE SECOND THING.

SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM SIX.

[6. Commissioner Hunt; Discuss/Consider approving project agreement with the City of Oak Ridge to blade County Road 140.]

UM, I DIDN'T MOTION.

UH, WE HAVE THAT MOTION TO DO SO FROM COMMISSIONER HUNT.

IS THERE A SECOND, SECOND SECOR COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM SEVEN,

[7. Commissioner Hunt; Discuss/Consider approving project agreement with the City of Oak Ridge to blade County Road 279 from Hwy 34.]

LIKE THAT MOTION.

WE HAVE THAT MOTION AND COMMISSIONER HUNT IN A SECOND FROM COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES AUTOMATE,

[8. Commissioner Hunt; Discuss/Consider accepting worksite release and temporary construction easement for Country Lane; Pet. 1, Kaufman County.]

IT'S CONSIDERED A LITTLE DIFFERENT DISCUSS CONSIDER ACCEPTING WORK SIDE RELEASE AND TEMPORARY CONSTRUCTION EASEMENT FOR COUNTY LANE PRECINCT, ONE COUNTRY LANE PRECINCT LINE COMPENSATING.

UH, WHAT WE HAVE THERE IS A, WE HAVE A DRAINAGE PROBLEM WITH THE ROAD AND, UH, WE'VE GOT A PROPERTY OUT OF THIS CRISIS ENOUGH TO LET US PARK THE WATER THROUGH HIS PROPERTY.

SO WE HAVE A TEMPORARY EASEMENT TO DO THE WORK, TO GET THE WATER TO MOVE.

AND, UH, IT'S GOING TO BENEFIT PROBABLY ABOUT 12 HOMES ON EITHER SIDE OF THE ROAD TO, TO DO THAT.

SO I JUST ASKED HIM PERMISSION FOR US TO GET IN THERE AND DO THAT SO WE CAN GET THE ROAD REDONE QUESTIONS.

IS THERE A MOTION I'LL MAKE THAT MOTION WEIGH THAT MOTION COMMISSIONER HUNTER, EXCEPT THAT WORKS OUT RELEASE.

IS THERE A SECOND SEC COMMISSIONER BARBER IN THAT DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING AYE OPPOSED? NO, THAT MOTION CARRIES

[9. Ron Sullivan; Discuss/Consider granting a County Land Use Application Permit allowing SiEnergy to install a 6" natural gas pipeline in county easement along Lake Ray Hubbard Drive as shown in the Permit Application.]

RON SULLIVAN DISCUSS, CONSIDER GRANTING A COUNTY LAND USE APPLICATION

[00:20:01]

GOOD MORNING, UH, JUDGE MEMBERS OF THE COURT.

UH, THE COP AND COUNTY HAS RECEIVED A REQUEST FROM C ENERGY TO PLACE A SIX INCH NATURAL GAS PIPELINE IN LAKE RAY HUBBARD DRIVE.

UH, AND THAT'S IN PRECINCT TO, UM, THE, UM, PLAN SHEET FOR THIS.

UH, THEY WORKED REALLY DILIGENTLY TO TRY TO LOCATE IT WHERE ANY FUTURE EXPANSIONS OF REC LIKE RAY HUBBARD WOULD NOT, UH, BE IMPACTED.

UM, AND SO OUR RECOMMENDATION IS TO APPROVE IT.

YEAH.

YEAH.

WE STOPPED THEM THE FIRST TIME AND THEN WE RE MODELED THE ENGINEERING ON IT.

IN FACT, THEY'RE GOING TO PUT IT IN.

WHAT ABOUT RIGHT ABOVE THE SEWER LAND THAT GOES IN THE, THAT AREA.

SO IT'LL WORK WELL NOW QUESTIONS FOR RON.

IF THERE AREN'T, IS THERE A MOTION REGARDING AUTOMATE? I'LL MAKE A MOTION TO APPROVE.

WE HAVE A MOTION FROM COMMISSIONER PHILLIPS TO APPROVE THAT AUTUMN ITEM EIGHT, DO THAT TO GRANT THAT WAYNE D'S APPLICATION AGREEMENT.

IS THERE A PERMIT? IS THERE A SECOND, SECOND, SECOND COMMISSIONER.

KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

OPPOSED.

NO MOTION CARRIES NOW.

RAELYNN

[10. Raylan Smith; Discuss/Consider approval of Road Construction Contracts and Associated Funding for Precincts 1, 3, and 4 County Road & Bridge Projects in the amount of $101,666.16.]

YEAH, THERE'S A MOVIE HERE.

HE'S GOING TO SIT BACK THERE AND CRITICIZE WHAT HE'S DONE.

I HAVE NO DOUBT AT ALL.

OKAY.

OKAY.

RAELYNN SMITH DISCUSS CONSIDER APPROVAL OF ROAD, CONSTRUCTION CONTRACTS AND ASSOCIATED FUNDING FOR PRECINCT ONE, THREE AND FOUR ROAD AND BRIDGE PROJECTS.

AND THE AMOUNT OF 100, 1006 66.

AND SIR, GOOD MORNING.

UH, WHAT WE HAVE AS OFFENDING MEMO FROM ITS THESE ARE, UH, FOUR ENGINEERING SERVICES THAT HAVE ALREADY OCCURRED AS WELL AS SOME OUTSTANDING INVOICES FOR ROAD ON PROJECTS.

QUESTIONS.

OKAY.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE ROAD CONSTRUCTION CONTRACTS AND ASSOCIATED FUNDING? I'LL MAKE A MOTION.

WE HAVE A MOTION COMMISSIONER.

BARBARA, IS THERE A SECOND, SECOND, SECOND WITH COMMISSIONER KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO, THAT MOTION CARRIES ITEM 11.

[11. Raylan Smith; Discuss/Consider approval of the Authorization for Professional Services for the 2021 Road Bond Program Management Support between Kaufman County and Teague Nail and Perkins; Inc. in the amount of $99,000.00.]

OKAY.

THIS IS AN EXTENSION OF THE CURRENT CONTRACT WITH TNP FOR THE ROAD BOND PROGRAM MANAGEMENT.

YOU WILL NOTICE THAT IT IS AN INCREASE TO FROM 8,000 TO $11,000 A MONTH.

THIS IS BASED ON ACTUAL EXPENSES INCURRED BY T AND P.

UM, WE'RE PROPOSING THAT THIS CONTRACT BE RENEWED ALL THE WAY THROUGH SEPTEMBER 30TH, 2021, WHICH WE'LL PUT IT IN ALIGNMENT WITH OUR 1907 CONSULTING ENGINEERING CONTRACT SO THAT WE CAN ACTUALLY LOOK AT BOTH OF THESE CONTRACTS AT THE SAME TIME.

SO THIS WILL PUT EVERYTHING IN ALIGNMENT.

AND SO THIS IS ALSO THE FUNDING MEMO THAT'S APPROVED BY ITS SO THAT, UM, THE FUNDING IS IN PLACE TO RENEW THIS CONTRACT.

IF YOU'RE IN AGREEMENT QUESTIONS, IF YOU'RE NO QUESTION, IS THERE A MOTION TO AUTHORIZE THAT INCUR THAT CHANGE IN PROFESSIONAL SERVICES CONTRACT? SO MOVED, WE HAD THE MOTION COMMISSIONER AND CASES ARE SECOND, A SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES NEXT,

[12. Raylan Smith; Receive report regarding Fresh Water Supply District No. 1-C (Windmill Farms) Board of Directors request for FY 2020-2021.]

OKAY.

UM, WHAT I WANTED TO TRY TO DO WAS TO START WITH THE PROCESS, JUST LETTING YOU KNOW THAT, UM, DEPUTY CHIEF KITCHENS DID INVITE ME TO ATTEND THE WINDMILL FARMS DISTRICT MEETING A COUPLE OF WEEKS AGO.

SO JUST WANTED TO PROVIDE A REPORT TO YOU ABOUT SOME REQUESTS THAT WERE MADE BY THE DISTRICT.

UM, THEY ARE GOING TO MAKE AN ADDITIONAL SERVICE AREA REQUEST, WHICH IS GOING TO EXTEND THE NUMBER OF UNITS.

AND IT'S ALSO GOING TO EXTEND THE NUMBER OF PATROL HOURS.

SO THE BOARD VOTED AND APPROVED, UM, ADDITIONAL 20 HOURS, WHICH WOULD BE THE PART-TIME

[00:25:01]

SO WE'VE BEEN WORKING ON THE BUDGET.

UM, BUT REALLY I WANTED TO COME TO YOU AND JUST SAY THAT THIS WOULD BE JUST A BASIC LETTING YOU KNOW, THAT THAT REQUEST IN THE BUDGET AMENDMENT WOULD BE COMING FORWARD.

UM, AND THAT WE WERE WORKING ON THE NUMBERS.

AND SO THAT WOULD BE THE POSSIBILITY OF AN OPEN POSITION THAT WOULD BE POSTED IN CONSTABLE TWO'S OFFICE AND THAT A BUDGET AMENDMENT WOULD BE COMING FORWARD FOR YOUR APPROVAL.

SO IT'S JUST A WAY OF KIND OF LETTING YOU KNOW THE DISCUSSIONS THAT HAPPENED WITHIN THE DISTRICT AND THE NUMBERS THAT WE'RE WORKING ON.

SO THIS WOULD BE, UM, SO WE WOULD HAVE ONE FULL-TIME POSITION IN EFFECT BY FEBRUARY NEW, A NEWLY CREATED POSITION.

YES, YES, SIR.

QUESTIONS.

IT'S REALLY JUST AN FYI.

OKAY.

THEN THANK YOU FOR THAT REPORT.

[13. Raylan Smith; Discuss and consider wage increase for Sergeant Guadalupe Frias in the amount of $4,500, as budgeted in available patrol contract support funds.]

SO THIS IS JUST A PAYROLL CHANGE FORM.

UM, IN PREVIOUS BUDGETS THERE WAS, UM, A $4,500 OTHER PAY THAT WAS PAID FROM, UM, THE CONTRACT SERVICES THAT ALLOWED SERGEANT FRIAS TO RECEIVE THE ADDITIONAL 4,500, WHICH PUT HIM IN ALIGNMENT WITH KSS SARGENT PAY.

SO BASICALLY WHAT WE'RE DOING IS A WAGE INCREASE RATHER THAN THE OTHER PAY.

SO WHAT THIS WILL DO IS ACTUALLY PUT HIM AT A SERGEANT'S PAY AND MAKE THAT AN ACTUAL WAGE BASED PAY FOR SERGEANT RATHER THAN THE OTHER PAY THROUGH THE CONTRACTS.

SO IT'S ALREADY BEEN BUDGETED.

IT IS THE PAY THAT HE HAS RECEIVED IN PAST FISCAL YEARS.

I WAS MOVING IT FROM ONE THING TO ANOTHER.

YEAH.

SO IT WAS JUST A LINE ITEM TRANSFER SORT OF SO TO SPEAK, NO, IT'S A CHANGE IN THE PAYROLL SYSTEM FOR SPEEDING, CODED AS OTHER.

IT WOULD BE IN HIS BASE, JUST LIKE ALL THE OTHER SERGEANTS IN THE SHERIFF'S OFFICE.

OKAY.

IT'S WHAT WE DID WITH THE LIEUTENANTS A COUPLE OF WEEKS AGO.

YEAH.

QUESTIONS.

NOPE.

WELL, IT'S BEING PRESENTED AS A WAGE INCREASE, SO I THINK EMOTION SHOULD BE SOMETHING OTHER THAN THAT, IT IS AN INCREASE IN HIS BASE PAY.

OKAY.

SO, UH, IS THERE A MOTION ON ITEM 13 AND YOU'RE GOOD WITH IT, RIGHT? YES.

CAUSE IT'S THE, IT'S THE EXACT AMOUNT THAT HE WAS BEING PAID BY OTHER YES.

I'LL MAKE A MOTION TO APPROVE.

WE HAVE A MOTION TO APPROVE FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND? NO.

SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO MOTION CARRIES

[14. Raylan Smith; Discuss and consider approving deputation of Vick Bates as Reserve Deputy Constable for Kaufman County Pet 2 Constable's Office.]

GOOD MORNING, MR. BYTES ACTUALLY JUST GRADUATED FROM A POLICE ACADEMY.

UM, GRADUATED AS ONE OF THE LEADERS OF THE ACADEMY, UH, AND WAS VERY INVOLVED WITH EVERYTHING THAT WAS GOING ON WITH THE ACADEMY.

UH, WHICH ACADEMY COULD HE GO? HE ACTUALLY WENT TO SEAR VALLEY, UM, AND HE WAS PROMOTED TO THE ACTUAL TEAM LEADER OVER THE ACADEMY, THE ACTING SERGEANT.

SO HE WAS RESPONSIBLE FOR ALL THE CADETS WHILE THEY WENT THROUGH THE ACADEMY, WHICH IS A HIGHLY IMPRESSIVE, UH, MR. BASS DOES LIVE IN THE FORNEY AREA.

UM, AND I THINK MR. BASS WOULD ACTUALLY MAKE A TREMENDOUS EYESIGHT TO THE DEPARTMENT AND TELL THE COUNTY QUESTIONS.

UH, THERE ARE NO QUESTIONS.

IS THERE A MOTION REGARDING ITEM 14? AND THIS POSITION IS APPROVED, RIGHT? YEAH.

IT'S A RESERVE.

IT'S A RESERVE POSITION.

IT'S A RESERVE POSITION.

IT'S NOT A PAID, IT IS NOT A PAID POSITION AS RESERVE POSITION.

AND WHEN THE RESERVES COME ON, DID THEY RIDE WITH SOMEBODY? OH, ABSOLUTELY.

THEY HAVE TO RIDE WITH A FULL-TIME OFFICER.

OKAY.

THEY'RE NOT ALLOWED JUST TO GET A CAR AND GO LIVE.

WE HAVE TO MAKE SURE THAT, I MEAN, EVEN THOUGH THEY PAY FOR THEIR OWN BONDS, THEY PAY FOR THEIR OWN UNIFORMS AND EVERYTHING ELSE LIKE THAT, BUT THEY ARE RESPONSIBLE TO ROD WITH A FULL-TIME OFFICER.

[00:30:01]

OKAY.

I'LL MAKE A MOTION.

WE HAVE MOTION FROM COMMISSIONER PHILLIPS TO APPROVE DEPUTIZATION OF VIC BATES AS A RESERVE.

DEPUTY CONSTABLE, IS THERE A SECOND NOW SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

AYE.

THOSE OPPOSED.

NO MOTION CARRIES.

THANK YOU.

RAYLAND AGAIN,

[15. Raylan Smith; Receive construction updates regarding the Kaufman County Justice Center and the Kaufman County Pet Adoption Center.]

SO, UM, OUR BID DOCUMENTS WILL OFFICIALLY BE ONLINE TODAY.

THE LEGAL NOTICE WILL BE POSTED LATER THIS WEEK AND AGAIN, NEXT WEEK.

UM, SO WE ARE OFFICIALLY GOING LIVE WITH THE CONSTRUCTION DOCUMENTS.

SO I JUST WANTED TO LET Y'ALL KNOW THAT, UM, WE WILL HAVE A PRE-BID MEETING HERE IN COMMISSIONER'S COURTROOM ON JANUARY 21ST BIDS WILL BE DUE FEBRUARY 4TH.

AND UM, THAT'S ABOUT ALL I HAVE RIGHT NOW.

THE, UM, THE TWO REVIEWS FOR THE ASSESSABILITY.

ONE OF THEM HAS ALREADY COME BACK ON THE PET ADOPTION CENTER.

EVERYTHING WAS CLEARED ON THAT END.

IT THEY'LL TAKE A LITTLE BIT LONGER ON THE JUSTICE CENTER, BUT WE DON'T REALLY SEE ANY PROBLEMS WITH THAT.

SO WE'VE HAD A LITTLE BIT OF COMMUNICATION WITH OUR ARCHITECTS, BUT, UM, GALLAGHER WAS VERY HAPPY WITH ALL THE BID DOCUMENTS AND WE SHOULD GO LIVE HERE IN JUST A FEW HOURS.

SO JUST WANTED TO LET YOU KNOW.

WELL, I KNOW ONE THING IF THEY BUILD IT AS FAST AS THEY'RE BUILDING THE SCHOOL OVER AT THE POINT OF IT, IT'LL BE ME BEFORE, YOU KNOW IT WHEREVER THEY HAVE A REPUTATION FOR MOVING THINGS ALONG.

WE'LL SEE HOW THAT WORKS.

I WILL TELL YOU THAT BOTH ARCHITECTS, HOK AND QUORUM AND GALLAGHER HAVE REALLY, UH, DONE A GREAT JOB MOVING THIS ALONG, WHICH SOME, YOU KNOW, WE HAD SOME THINGS TO WORK OUT IN.

THE CITY OF KAUFFMAN HAS BEEN EXTREMELY HELPFUL.

UH, NO, EVERYBODY REALLY CAME TOGETHER TO GET THIS DONE BEFORE THE END OF THE YEAR.

SO IT WAS GOOD.

I JUST WANTED TO LET Y'ALL KNOW IT WAS ALL DONE BEFORE THE END OF THE YEAR.

OKAY.

[16. Raylan Smith; Discuss and consider the purchase of a new CimLine M1DH, in the amount of $52,525.00; from R.B. Everett; utilizing Buyboard Contract #597-19 for Precinct #1.]

THEN WE MOVE ON TO ITEM 16, DISCUSSING CONSIDERED PURCHASE OF NEW CLIMB LINE IN ONE D H THE AMOUNT OF 52,525 USING BUYBOARD CONTRACT FIVE 97, 19 FOR PRECINCT ONE.

THIS IS A PIECE OF EQUIPMENT FOR COMMISSIONER HUNT.

IT HAS BEEN CONFIRMED WITH THE AUDITOR.

WE WILL PURCHASE THIS EQUIPMENT.

THERE'S NO FINANCING THAT, WHAT DOES THIS MACHINE DO? YES.

A CRACK SEALER.

OKAY.

WE'RE STARTING TO DO MORE ASPHALT IN OUR PRECINCT.

SO AS FAR AS GOT A TENDENCY TO CRACK AND YOU HAVE TO SEAL IT UP, SO MOISTURE WON'T GET UNDERNEATH THE ROAD.

SO IT'S JUST, YOU GET A BETTER ROAD, BUT YOU GOT A LOT MORE HEADACHES TO DEAL WITH TOO.

SO, AND WE DON'T HAVE ONE.

SO WE JUST MAKING THE TRANSITION.

THAT'S ALSO SOMETHING WE NEED TO DO OUR JOB ALL THE TIME.

AND THEN WE'RE GOOD.

UH, IF THERE WERE NO QUESTIONS REGARDING ITEM 16, IS THERE A MOTION I'LL MAKE THAT MOTION.

WE HAVE A MOTION TO PURCHASE THAT NEW CLIMB LINE.

CONDOM-LESS I DON'T KNOW HOW I'M SAYING THAT.

RIGHT.

AS SIM LINE ANYMORE.

DHS PRESENTED.

IS THERE A SECOND? SECOND, THAT MOTION WAS FROM COMMISSIONER HUNT.

SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

OPPOSED.

NO, THAT MOTION CARRIES

[17. Raylan Smith; Discuss and consider permission to solicit RFP 21-06: Annual Mortuary and Body Transport - Vendor Reimbursement Contract.]

I'LL INTRODUCE THIS ROW.

AND THEN YOU CAN PICK UP ON THE DETAILS, UH, JUST IN, UH, CAUSE I THINK THERE'S AN IMPORTANT TAKEAWAY.

THE, WHEN THE JUSTICE OF THE PEACE, UH, DO INQUEST WHEN SOMEBODY DIES TYPICALLY AT HOME, UM, IN THIS CASE FOR THIS SITUATION, THEY DIE AT HOME AND, UM, LAW ENFORCEMENT HAS A LAW ENFORCEMENT OFFICER HAS TO GO IN, HAS TO REMAIN, UH, WITH THE BODY UNTIL, UH, IT'S RELEASED BY THE JP.

UH, OF COURSE SOMETIMES THE JP HAS THE BODY TRANSPORTED, UH, TO DALLAS FOR A AUTOPSY.

BUT IN A LOT OF CASES WHEN THE DEATH HAS THAT, DOESN'T THE CONDITIONS THAT THEY HAVE DON'T REQUIRE THAT, OR THEY DON'T DO THAT.

SO YOU GOT AN OFFICER THAT'S TIED UP SOMETIMES.

INCREASINGLY WHAT HAPPENS IS, UH, WE HAVE SO MANY MORE PEOPLE IN THE COUNTY THAT AREN'T FROM HERE AND THEY DON'T KNOW THEY DON'T, YOU KNOW, THOSE OF US WHO'VE LIVED IN THE COUNTY FOR A LONG TIME.

I MEAN, MY FAMILY WOULD KNOW, UH, WHICH FUNERAL HOME TO USE, BUT IN A LOT OF THESE CASES WITH PEOPLE THAT DON'T,

[00:35:01]

SO THE JP CALLS AND GETS A FUNERAL HOME TO COME PICK UP THE BODY.

AND THEN THE FAMILY ENDS UP DECIDING TO HAVE THE FUNERAL SERVICES PROVIDED ELSEWHERE.

SO THE TRANSPORTING FUNERAL HOME DOESN'T GET PAID.

THEY DON'T GET THEIR MONEY.

THE RESULT OF THAT IS THAT, AND THIS IS NOT NEW.

THIS HAS GONE ON FOREVER, BUT WE HAVE MORE AND MORE PEOPLE COMING INTO THE COUNTY THAT ARE NEWCOMERS AND THIS IS BECOMING MORE AND MORE OF A PROBLEM.

SO WE'VE BEEN KIND OF, UH, RELYING ON THE GOOD WILL OF THE, THE FUNERAL SERVICE PEOPLE.

BUT I THINK THAT WE'RE ABOUT RUNNING OUT OF A STRING OF THEIR TIME TO DOING THAT FOR FREE.

WELL, IT TIES UP THEIR FACILITY AND THEN YOU GOT, YEAH, AND THIS CAN BE 11 O'CLOCK AT NIGHT OR, YOU KNOW, TWO O'CLOCK IN THE MORNING COME SUNDAY MORNING.

AND THEY, AND IT GENERALLY REQUIRES TWO PEOPLE.

SO WE'VE SORT OF RUN OUT OF, WE JUST SORT OF RUN OUT OF GOODWILL.

I THINK WE DO PAY THEM TO TRANSPORT TO THE, UH, FUNERAL DIRECTOR.

WHENEVER THEY COME PICK UP A BODY OF THE JPS IS SUPPOSED TO GO TO THE AME.

YES, WE DO PAY THEM.

NOW WE PAY FOR THAT.

BUT, BUT, BUT A LOT OF THEM A OPINIONS REALLY.

I THINK WE PAY HIM.

YEAH.

AND IT'S, UH, IT'S NOT AN INEXPENSIVE PROCESS FOR THEM.

SO WHAT, UH, THIS CAME TO MY ATTENTION FROM CONVERSATIONS WITH JPS AND THAT, UH, SO NATURALLY I PUNTED IT TO THE RAILING TO DEAL WITH AND TAKE IT AWAY.

RAYLAND SO WHAT I'VE DONE IS I'VE MET WITH EACH JP AND MADE SURE THAT I HEARD THE CONVERSATIONS FROM EACH OF THEM THAT THEY'VE HAD WITH THEIR VENDORS.

AND REALLY, BECAUSE I ALSO WILL SEND THE RFP TO LEGAL, I'LL SEND IT TO KAREN.

I'LL MAKE SURE THAT YOU GET IT.

ALSO, WE WANT TO MAKE SURE THAT WE DEFINE WHAT THE COUNTY IS WILLING TO BE RESPONSIBLE FOR.

AND, UM, WHAT WE'RE PROPOSING IS THE REASON WE'RE CALLING THIS A REIMBURSEMENT CONTRACT IS WHAT WE'RE PROPOSING IS THAT WE WILL MAKE SURE THAT YOU GET AT LEAST A SET FEE FOR TRANSPORTATION.

IF IN FACT, YOU DO NOT GET THE SERVICES THERE AT YOUR FACILITY.

AND, UM, ONCE WE RECEIVE ALL OF THE RESPONSES, THEN WE WILL DECIDE ON A LIMITED NUMBER OF CONTRACTS BECAUSE WHAT WE ALSO DON'T WANT IS FOR BUSINESSES TO COME IN FROM OUT OF TOWN AND LOOK AT THIS AS A WAY TO MAKE A QUICK DOLLAR TRANSPORTING.

YEAH, EXACTLY.

YES.

SO, UM, IN TALKING WITH THE VENDORS IN OUR AREA, ALSO, THEY, THEY UNDERSTAND THE BENEFIT OF SIGNING THE CONTRACT.

UM, BUT IN DOING SO THEY ALSO UNDERSTAND THAT WHAT WE'RE ASKING FOR IS RESPONSE TIME, OR THERE'S GOING TO BE THINGS THAT WE'RE ALSO GOING TO NEED FROM THEM TO LIMIT THE AMOUNT OF TIME THAT DEPUTIES ARE STILL ON SITE.

SO WITHIN 20 MINUTES OF US, YOU KNOW, GIVING YOU AN ADDRESS, WE NEED TO MAKE SURE THAT YOU'RE ON YOUR WAY OR SETTING UP A ROTATION SCHEDULE.

UM, SO I SENT THE DRAFTED SCOPE OF SERVICES TO THE JPS YESTERDAY.

EVERYONE WAS HAPPY WITH IT.

WE'RE GOING TO HAVE A PRE-BID MEETING, UH, THE WEEK OF THE 11TH.

SO, UM, WE CAN ACTUALLY GO THE RFP AND DO ANY Q AND A, WE HAVE THE SET QUESTIONS AND WE HAVE THE SET PRICING THAT WE'RE ASKING FOR, BUT THERE'S ALSO AN ADDITIONAL SECTION IN THE RFP WHERE THEY CAN DESCRIBE ADDITIONAL SERVICES AND SET A PRICE AND DETERMINE IF THAT IS DIRECTLY INVOICED TO THE COUNTY OR IF IT'S A REIMBURSEMENT.

UM, BECAUSE THE QUESTION ABOUT THE AMOUNT THAT HAS BEEN PAID FOR TRANSFER TO THE MEDICAL EXAMINER, I KNOW IT HAS COME UP.

WE DID INCLUDE THAT SECTION IN THERE AS WELL, BECAUSE, UM, WE WANT TO MAKE SURE THAT WE HAVE AN ACTUAL CONTRACT IN PLACE FOR WHO WE'RE CONTACTING TO DO THAT.

UM, SIMPLY BECAUSE IF WE'RE GOING OUT FOR RFP ON THIS, WE WANT TO MAKE SURE THAT WE HAVE A CONTRACT THAT COVERS WHILE WE'RE CONTACTING WHICH VENDORS.

SO, UM, WE'RE GOING TO INCLUDE ALL OF THAT INTO ONE CONTRACT.

EVERYTHING WE'RE DOING HERE, EVERYTHING RAELYNN IS IS, IS THAT WHAT WE TALKED ABOUT IS WE'RE NOT ONLY TRYING TO ADDRESS THE SITUATION.

NOW WE'RE TRYING TO ADDRESS IT IN A WAY THAT WILL, THAT WILL BE, WE CAN, IT'LL STILL IT'LL GROW AND IT'LL EXPAND.

WE CAN EXPAND OUR ABILITY AS WE GO THROUGH EVERYTHING WE'RE DOING IS GOING

[00:40:01]

WE'RE GOING TO HAVE MORE LOOSE ANIMALS NEXT YEAR, THAN WE HAD THIS YEAR.

WE'RE GOING TO HAVE MORE SEPTIC TANK COMPLAINTS NEXT YEAR, THAN WE HAD THIS YEAR, WE'RE GONNA HAVE MORE INSPECTIONS.

IT'S JUST, WE NEED TO BE THINKING THAT I THINK THAT EVERYTHING WE'RE DOING, IF IT'S, UH, IF IT'S, UH, A NAME, IF IT'S A PROBLEM, NOW IT'S GOING TO BE A BIGGER PROBLEM NEXT YEAR.

SO WE NEED TO BE EXPANDABLE, I GUESS, WITH, WITH THIS, MY BIGGEST QUESTION WOULD BE, DO WE KNOW? BECAUSE NOW THEY SEND THE BILL TO WHOEVER WHO IT BELONGS TO.

W WOULD THEY STILL SEND THE BILL AND IF THEY DIDN'T COLLECT THE BILL OR WOULD THEY, PART OF THE PROCESS WOULD BE, UM, WE DEFINED THE PROCESS AS YOU HAVE TO SHOW TWO NET 30 INVOICES THAT WENT TO THE RESPONSIBLE PARTY, PLUS, UH, PROOF OF DOCUMENTATION THAT IT, UH, TRANSPORT DID HAPPEN OUTSIDE OF YOUR FACILITY.

AND THEN THEY WOULD SUBMIT THAT TO US.

AND THEN THAT IS HOW YOU WOULD BE REIMBURSED.

SO YOU'RE NOT IMMEDIATELY GOING TO GET PAID FOR TRANSPORT.

YOU DO HAVE TO TRAVERSE TRY TO GET IT FROM THE FAMILY BECAUSE ULTIMATELY THEY ARE THE RESPONSIBLE PARTY, BUT WE'RE SAYING WE WILL STEP IN TO TAKE CARE OF YOU AS A VENDOR.

IF IN FACT YOU DON'T GET, YEAH.

I HEARD FROM JPS A COUPLE OF YEARS AGO AND THEY TALKED ABOUT THIS ONE OF THEM BEFORE, BECAUSE SOME OF THEM WERE SAYING, WELL, THEY'RE GOING TO QUIT DOING IT.

I GUESS THE ONLY WAY THAT YOU EVER GET OUT OF IT IS WHEN ACTUALLY HAVE A, A MORTGAGE YOURSELF AND THEN YOU ROLL IN THERE AND WAIT FOR LIFE.

RIGHT.

AND THEN YOU HAVE A CORNER IN A MORGUE.

AND, UH, AND, AND AT SOME POINT THE COUNTY I'LL GET THAT BIG, PROBABLY THAT THAT'S, WE'LL END UP HAVING THAT.

AND, UH, THEY'LL GO OUT AND DO THE WHAT'S THE AVERAGE, WHAT'S YOUR AVERAGE COST NOW THAT I DON'T, I DON'T KNOW.

WE DON'T HAVE, BECAUSE THEY'VE NEVER, I COULD NOT AND WOULD NOT ASK ANY OF THE VENDORS THAT I'VE TALKED TO ABOUT SOME OF THEIR SERVICES.

UM, SO WE'LL JUST HAVE TO, YEAH, YEAH, YEAH.

YOU DON'T WANT TO KNOW THAT ANSWER.

MY NOTE.

WELL, THIS ALSO RESULT IN MULTIPLE VENDORS.

YES.

YEAH.

SO IT WON'T JUST BE ONE, A SINGLE VENDOR.

YEAH.

SO MY PROPOSAL WILL BE PROBABLY NO MORE THAN FOUR, UM, BECAUSE YOU DON'T WANT SO MANY THAT IT'S NOT BENEFICIAL TO THE BIDDER.

UM, BUT THAT IF YOU KNOW, WITHIN A YEAR, YOU EVEN BETTER EACH AREA OF THE COUNTY AND YOU KNOW, YOU DON'T WANT TO WAIT.

YOU DON'T WANT TO BE DOWN IN MAYBANK, WAITING ON TRANSPORT, SHERIFF, SOMEBODY'S GOING TO HAVE TO KEEP RECORDS.

OKAY.

AND THAT'S WHY I WOULD SAY THAT WE NEED TO HAVE ONE IN EACH PRECINCT THAT WORKS IN THE SAME THING AS WE DO WITH RECORDS, WE HAVE THEM BLOCKED OUT IN AREAS.

AND IF YOU WON'T BE IN THE RECORD, YOU'LL BE IN THIS AREA AND YOU GET ON ROTATION.

SO THE SAME THING, I CAN BUILD A ROTATION.

IF THIS HAS HAPPENED, SAME THING WE DO IS RECORD.

WE PUT THEM IN A ROTATION THERE AND IT TELLS YOU WHAT'S ON IT.

BUT IF THERE'S ONLY ONE IN THERE, IT'S KIND OF HARD TO HAVE A ROTATION, BUT WE DO HAVE MAYBE TWO IN EACH AIR.

IF WE CAN PUT A ROTATION IN OUR SYSTEM, MAKE IT WORK THE SAME THING.

BUT IF ONE OF OUR CONTRACTORS AND I THINK WE COULD VERY WELL HAVE A CONTRACTOR THAT GETS ON OUR LIST AND LET'S SAY THEY JUST DON'T, YOU KNOW, OUR, OUR STANDARDS ARE WITHIN AN HOUR AND YOU GOT A CONTRACTOR IT'S ONLY SHOWING UP THREE HOURS LATER, WE'RE GOING TO NEED DOCUMENTATION TO THAT EFFECT.

SO WE CAN SAY, SORRY, YOU CAN'T KNOW.

YOU'RE NO LONGER.

THE SECOND THING WE DO IS WE, WE DEAL WITH THEM AND GIVE THEM THIS ONE TIME DEAL.

AND THEN IF THEY DON'T PULL THEM OFF ROTATION FOR A YEAR, WELL, YOU DON'T WANT THAT.