May 11, 2021 Commissioners Court

UM, YOU KNOW, CONSIDERING.

THAT WOULD BE 90 DAYS OR LESS, UM, TO EMPLOY THE, UM, COUNTY ADMINISTRATOR BEF YOU KNOW, BEFORE THE POSITION REALLY STARTS.

SO, UM, THOSE ARE KIND OF THE DATE TRIGGERS ARE A LITTLE BIT STRANGE, BUT, UM, BUT YOU, YOU WOULD WANT TO, IF YOU WANT TO HAVE A COUNTY ELECTIONS ADMINISTRATOR AND YOU WANT THAT POSITION TO BE BUDGETED, YOU KNOW, BEGINNING WITH THE COUNTY'S FISCAL YEAR, UM, THAT'S SOMETHING THAT THE COUNTY WOULD WANT TO BE,

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UH, SO IF WE TAKE THAT ACTION, IF WE DECIDE TO GO AHEAD AND DO THAT TODAY, WE JUST HAVE TO WAIT THAT THAT WOULD BE ALIVE FOR A YEAR.

WE HAVE TO GET THAT DONE WITHIN A YEAR.

OF COURSE, I THINK THE GOAL WOULD BE TO MATCH ALL.

WE HAVE TO SYNC ALL THIS UP WITH OUR BUDGET.

UM, NO DISCUSSION.

UH, I SPOKE WITH, UH, TWO OF OUR PARTY CHAIRS YESTERDAY.

AND, UM, BOTH OF THEM REALLY FROM BOTH OF THEM, I HEARD THE SAME THING.

THEY BOTH FEEL LIKE, UH, THAT THIS IS SOMETHING THAT WE AT THE COUNTY IS MUCH AS THE COUNTY IS CHANGING AND GROWING AS SOMETHING THE COUNTY NEEDS TO DO.

AND THEY ALSO, BOTH OF THEM EXPRESSED, UM, UH, REALLY GREAT, UH, UM, APPRECIATION FOR OUR ELECTIONS TEAM HAS BEEN TERESA AND OUR ELECTIONS TEAM HAS BEEN HELPING MANAGE THE ELECTIONS.

SO I GUESS WHAT'S THE PLEASURE OF THE COURT.

DO YOU DO Y'ALL WANT TO, UH, WHAT'S BEFORE US WOULD BE TO DISCUSS, CONSIDER, APPROVE, UH, CREATING AN ELECTION ADMINISTRATOR POSITION.

DOES ANYBODY WANT TO MAKE A MOTION TO THAT EFFECT? I'LL MAKE THAT MOTION.

WE HAVE A MOTION TO, UH, FROM COMMISSIONER PHILLIPS TO CREATE AN ELECTION ADMINISTRATOR POSITION.

IS THERE A SECOND, SECOND ONE COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR SIGNIFY BY, YES, SIR.

GO AHEAD.

SO I JUST IN READING THIS, I JUST WANT TO MAKE SURE THAT I UNDERSTAND, SO WE CREATE THE COMMISSION, BUT THEY SELECT THE ADMINISTRATOR.

IS THAT CORRECT? WE, WE, SO WE CREATE THE COUNTY ELECTIONS ADMINISTRATOR POSITION AND IN CREATING THAT POSITION THAT IN EFFECT TRIGGERS THE FACT THAT WE THEN HAVE A COUNTY ELECTION COMMISSION AND THE COUNTY ELECTION COMMISSION BY A MAJORITY VOTE SELECTS THE ACTUAL COUNTY ELECTIONS ADMINISTRATOR.

VOTE TO REMOVE THE ADMINISTRATOR.

SO THE, THE COMMISSION SELECTS THE ADMINISTRATOR.

WHAT ABOUT SALARY AND EXPENSES? I KNOW THAT'S DISCUSSED IN THE ACT THAT AUTHORIZES.

IT WAS THAT ESTABLISHED THE SALARY AND THE SALARY AND EXPENSES ARE ESTABLISHED BY THE COMMISSIONER'S COURT.

AND THE COMMISSIONER'S COURT ACTUALLY SETS THE NUMBER OF DEPUTIES AND OTHER PERSONS, YOU KNOW, THE NUMBER OF PEOPLE THAT THE COUNTY ADMINISTRATOR ELECTIONS ADMINISTRATOR CAN EMPLOY.

UM, SO WHAT YOU HAVE THOUGH IS, UH, UNDER THE, UM, ELECTIONS CODE, THE AMOUNT APPROPRIATED FOR OPERATING EXPENSES FOR THE COUNTY ELECTIONS ADMINISTRATOR DEPARTMENT CANNOT BE LESS THAN THE TOTAL AMOUNT LAST APPROPRIATED TO THE COUNTY CLERK AND THE COUNTY TAX ASSESSOR COLLECTOR FOR THE FUNCTIONS ASSIGNED TO THE ADMINISTRATOR.

IT CAN BE MORE BUT NOT LESS, RIGHT? SO, SO WHENEVER WE PAID LAST YEAR, FISCAL YEAR WOULD BE THE, WOULD BE THE BOTTOM OR, OR, OR THIS, UH, ELECTRIC INDUSTRY FUNCTION GOING FORWARD.

CORRECT.

AND THEN LASTLY, ONCE THIS IS CREATED, UH, IS THAT, IS THAT SET IN STONE? WHAT, UH, DOES THE COMMISSIONER'S COURT HAVE THE AUTHORITY TO, TO, UH, FIRST LET'S REVERT TO THE SYSTEM THAT WE HAVE NOW TO DO THAT? YES.

UNDER THE ELECTIONS CODE, SECTION 31 DOT OH FOUR EIGHT, THE COMMISSIONER'S COURT BY WRITTEN ORDER MAY ABOLISH THE POSITION OF COUNTY ELECTIONS ADMINISTRATOR AT ANY TIME.

AND THEN IF FOR SOME REASON YOU JUST WANTED TO TERMINATE THE, UM, COUNTY ELECTIONS ADMINISTRATOR, BUT NOT, BUT NOT, UM, THE BOARD, YOU KNOW, NOT THE ACTUAL DEPARTMENT THEN THAT REQUIRES, UM, FOUR-FIFTHS OF THE COUNTY ELECTION COMMISSION TO APPROVE, UM, TERMINATING THE COUNTY ELECTIONS ADMINISTRATOR.

AND THEN ALSO REQUIRES APPROVAL BY A MAJORITY VOTE OF THE COMMISSIONERS COURT.

SO REQUIRES BOTH THE COMMISSION WOULD HAVE TO FIRST

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AND THEN THAT BOTH WOULD BE APPROVED BY THE COURT.

MY READING IS THAT THAT ACTION WOULD BE INITIATED BY THE ELECTIONS COMMISSION, NOT THE COURT.

AND, AND THEN I'M NOT SURE KAREN, IF THIS IS YOUR QUESTION TO YOU OR TO THE JUDGE, BUT JUDGE, HOW DOES THIS, HOW WILL THIS IMPACT ANY CURRENT EMPLOYEES THAT ARE IN THAT FUNCTION NOW? UH, IF I UNDERSTAND WHAT KAREN SAID, WE JUST ALLOCATE THE FUNDS.

UH, AND I GUESS WE CAN ALSO DETERMINE THE NUMBER OF EMPLOYEES IN THAT FUNCTION, BUT BEYOND THAT, WHO'S THE SELECTING OFFICIALS, IS THAT THE ADMINISTRATOR CARE.

YES, IT IS.

IT IS, UM, IT WOULD BE THE ADMINISTRATOR JUST LIKE REALLY ANY OTHER DEPARTMENT HEAD FILLING POSITIONS FOR THEIR PEOPLE.

SO WHAT WOULD BE THE IMPACT OF ANYONE EMPLOYED IN THAT FUNCTION NOW? WERE THEY NOT SELECTED? WELL? UM, I, I'M NOT EXACTLY SURE HOW MANY PEOPLE THAT IS.

UM, JUST MY THOUGHT, MAYBE NOT NECESSARILY THE LEGAL POSITION, BUT IS THAT, UM, IF THAT COUNTY ELECTIONS ADMINISTRATOR DOES NOT WANT TO KEEP, YOU KNOW, PEOPLE THAT ARE THERE, UM, AS YOU START TRYING TO WORK TO FIND THEM ANOTHER POSITION, THE COUNTY, A TRANSFER POSITION.

UM, BUT THAT'S POSSIBILITY THAT, I MEAN, THE REALITY OF IT IS, YOU KNOW, THEY COULD BE NEEDING ANOTHER POSITION IN, IN THE COUNTY, BUT, UM, I'M JUST WITHOUT BELINDA BEING HERE, I DON'T KNOW HOW MANY PEOPLE THAT IMPACTS COULD POSSIBLY IMPACT THERE'S THREE IN THAT DEPARTMENT THAT ARE FULL-TIME.

SO THREE, THREE PEOPLE THAT ARE FULL-TIME SO NOT A LARGE DEPARTMENT.

AND, AND THEN MY LAST QUESTION, UH, I GUESS KAREN IS IF, UH, IF WE WERE TO MOVE FORWARD AND BOAT, THIS DECISION TODAY, DO WE ALREADY, DO WE NEED TO HAVE THE SPECIFICATIONS OF THE NUMBER OF EMPLOYEES, THE NUMBER OF DEPUTIES AND ALL OF THAT, THAT ARE, UH, CITED IN THE, IN THE STATUTE READY TO GO? OR DO WE HAVE SOME TIME, UH, SOME LAG TIME TO BE ABLE TO ESTABLISH POSITIONS? I'LL ANSWER THAT COMMISSIONER.

I THINK WHAT'S CLEAR.

AT LEAST WHAT I THINK WOULD BE THE RIGHT THING FOR US TO DO IS THAT WOULD BE SOMETHING THAT WE WOULD DO AT BUDGET.

UH, WE WOULD JUST ESTABLISH A NUMBER OF POSITIONS.

WE DON'T IN THIS ACTION.

WE DON'T HAVE TO, UH, WE DON'T REALLY HAVE TO DESIGNATE HOW MUCH MONEY OR HOW MANY POSITIONS WILL IN THAT.

THAT'S SOMETHING THAT I THINK WE'D WORK THROUGH IN THE BUDGET PROCESS.

UH, ANY OTHER DISCUSSION? SO WE HAVE A MOTION AND A SECOND, UH, TO APPROVE CREATING AN ELECTION ADMINISTRATOR POSITION, THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED.

NO, THAT MOTION CARRIES.

THEN THE NEXT ITEM

[7. Brenda Samples; Discuss/Consider/approve creating an Election Administrator Office.]

THIS IS AN ORDER.

UH, GO AHEAD, KAREN.

I JUST TALKED ABOUT IT WITH THIS LAST ITEM.

IT'S JUST THE ACTUAL ORDER THAT THE COMMISSIONER'S COURT JUST PASSED, THAT WE WOULD SET UP AN ELECTIONS ADMINISTRATOR POSITION.

AND THEN, UM, ANNA, BRIAN WILL SEND THIS ORDER TO, UM, THE TEXAS SECRETARY OF STATE.

AND, AND WE'LL GET THAT SET UP THAT THAT'S, THAT'S REALLY, WE KIND OF DID BOTH IN THE PREVIOUS ACTION.

UH, JUDGE, I HAVE A QUESTION.

YES, SIR.

UH, SO I KNOW WE CURRENTLY, UH, SUPPLEMENT THE TAX ASSESSOR COLLECTOR'S SALARY WITH AN ELECTION ADMINISTRATORS, STIPEND OR WHATEVER THE RIGHT TERMINOLOGY IS AT WHAT POINT WILL THAT, UH, WILL THAT SUPPLEMENTAL PAY TERMINATE? I WOULD ASSUME I DON'T LOSE A COURT DECISION, I GUESS I WOULD ASSUME THAT WE WOULD, THAT NOTHING WOULD CHANGE UNTIL WE START OUR NEXT BUDGET CYCLE.

UM, UH, NOTHING WOULD CHANGE IN TERMS OF MONEY AND THAT, THAT, UH, MS. SAMPLES WOULD CONTINUE TO BE THE ELECTIONS ADMINISTRATOR, UNLESS WE WANTED TO CREATE THAT POSITION SOONER THAN THAT.

AND TWO WEEKS LATER IT WOULDN'T CHANGE.

DID FOR THE BUDGET CYCLE.

BUT JUDGE, YES.

MA'AM WE HAVE ESTABLISHED THAT ELECTION ADMINISTRATOR POSITIONS FOR THE LAST THREE YEARS.

SO THERE IS A PLACE HOLDER THAT WE COULD TRANSFER THE MONEY IF Y'ALL THE COMMISSION

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I COULD FIND THE MONEY.

SO I GUESS THE ANSWER THAT QUESTION COMMISSIONERS IT'S TO BE DETERMINED.

BRITTANY MORRIS DISCUSS CONSIDER OPTION OF MAKING ANNUAL CHANGES TO THE TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM PLAN.

UNDERSTAND.

UH, OKAY.

THEN WE'RE AT ITEM SEVEN AND THAT WOULD BE LOOKING, I'LL BE LOOKING FOR A MOTION TO APPROVE CREATING AN ELECTION ADMINISTRATOR OFFICE WHERE THE MOTION COMMISSIONER HUNT.

IS THERE A SECOND, SECOND, SECOND ONE COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE POSE, NO MOTION CARRIES NEXT UP.

[8. Brittni Morris; Discuss/consider option of making annual changes to Texas County & District Retirement System plan.]

UH, WE CURRENTLY HAVE THE OPTION TO MAKE CHANGES TO OUR T CDRS CLAN.

UM, YOU SHOULD HAVE BEEN PROVIDED A STATEMENT JUST SHOWING THE HISTORY OF OUR PLAN AS WELL AS OUR CURRENT RATE.

UM, SO RIGHT NOW WE'RE JUST RECOMMENDING NO CHANGES AT THIS TIME.

YOU, THIS, THIS, THE OPTION TO MAKE THE CHANGES AND THAT'S THE, BUT, AND WE'RE SAYING NO CHANGES, CORRECT.

GREAT.

IF WE LOOKED AT A COST FOR A COLA, WHAT KIND OF IMPACT IT WOULD HAVE AS FAR AS DOLLARS? UM, NO, WE HAVE NOT.

WE HAVEN'T DISCUSSED THAT.

DO WE WANT TO DO THE SAME, NO CHANGE.

WELL, I'M TALKING ABOUT THE COUNCIL LIVING INCREASE FOR RETIREES AND STUFF.

WE DID THAT LAST YEAR.

I WOULD SAY WE SHOULD BE CAREFUL.

I WOULD SAY UNTIL WE FINISHED THIS THING WITH THE EVERGREEN THING, I WOULDN'T KNOW THAT WE WOULD WANT TO.

SO I GUESS ANOTHER QUESTION IS, ARE WE MISSING A WINDOW HERE TO RE UP OR IS THAT SOMETHING WE CAN DO AT ANY TIME? UM, WE HAVE, UH, IT'S DUE BY DECEMBER 15TH FOR THIS.

IF WE MAKE ANY KIND OF CHANGES WHATSOEVER AND THEN WE'RE LOCKED IN, CORRECT UNTIL THE NEXT PLAN YEAR, THE 2022, RIGHT.

DOES CHANGE OR I GUESS THEY'RE SAYING FOR THE EMPLOYEE OR CONTRIBUTION RATE, THE EMPLOYEE DEPOSIT RATE AND THE GROUP TERM LIFE RATE IS WHAT THEIR, YEAH.

THE EMPLOYER, RIGHT.

DOESN'T CHANGE, BUT COUNTIES RIGHT.

DOES.

JUST MAKING SURE THAT'S CLEAR.

I WAS ASKING, DO WE WANT TO DISCUSS IT? THERE'S A LOT OF THEM THAT I'M ASKING THESE QUESTIONS.

WE COULD CERTAINLY RUN THOSE NUMBERS IF YOU FELT WE NEEDED TO IT'S, UH, YOU KNOW, YOU RUN THEM THROUGH OUR PAYROLL SYSTEM AND SEE THE IMPACT OF IT.

OUR THOUGHTS ARE WITH THE CHANGES WITH THE EVERGREEN STUDY AND SWITCHING OVER TO THE NEW BUDGET SYSTEM THAT WE FELT THAT WAS BEST IS TO HOLD THE LINE ON THESE FOR THIS YEAR AND REVISIT THEM AGAIN NEXT YEAR.

BUT TO YOUR POINT, WE HAVE ONE WINDOW BY DECEMBER 15TH TO MAKE THE CHANGE RIGHT.

LAST YEAR WHEN WE MADE A CHANGE, THAT'S THE FIRST TIME WE MADE A CHANGE IN PLUS 20, 19, 2019, BETWEEN THAT 10 AND ADJUSTMENT, FIRST TIME IN 2009, 10 YEARS, 10 YEARS WE PAID, WE PAID A PAYMENT TO THEM EXTRA RIGHT.

TWO YEARS AGO.

AND THEN WE CHANGED OUR RIGHT TO ACCOMMODATE WHAT THEY ELSE THEY SAID.

RIGHT? WELL THEN I HAD THAT RIGHT.

BUDGETED AND CAME BACK AND BRITTANY CHECKED IT FOR ME.

THEY KEPT US AT THE SAME RATE, 9.93.

AND THAT'S WHAT WE WOULD BE AT FOR OCTOBER, NOVEMBER IN DECEMBER.

AND THEN IT WOULD CHANGE TO THE 10.45 PLUS THE 27 FOR THE TERM LIFE.

YOU HAVE TO INCLUDE THAT, BUT IT'S NOT THAT BIG OF A CHANGE.

IT'S JUST A FEW, FEW LITTLE BIT.

JUST SO YOU KNOW.

WELL, I THINK IT'D BE GOOD IF WE COULD AT LEAST RUN THE NUMBERS AND CHECK ON THEM, BUT IT'S GOING TO BE BUDGET TIME TO REALLY DISCUSS IT, I GUESS, TO SEE WHERE WE'D BE.

BUT I THINK IT'S YEAH, SOMEONE NEEDS TO LOOK INTO, YEAH, THE WEATHER WINDOW MIGHT BE GONE BY THE TIME WE STARTED DOING THE BUDGET STUFF.

WHEN WAS IT DECEMBER? I IMAGINE.

WELL I DIDN'T, I DIDN'T, I DIDN'T PICK UP THE DATE.

THAT'S WHY I'M ASKING MY 12, 15, 12.

I JUST, I'M JUST PUTTING IT OUT THERE FOR DISCUSSION.

I MEAN, I'M NOT SAYING ONE WAY OR THE OTHER NOT ADVOCATING EITHER WAY.

JUST SOMETHING TO LOOK AT.

WE WANT TO HAVE A DISCUSSION ABOUT IT AND DO THAT.

SO WHAT I PERCEIVE IS THAT THE, THE DESIRE IS TO PASS THIS ITEM.

SO WHAT'S YOUR PLEASURE.

UH, WE CAN, UH, WE CAN, I CAN CALL A MOTION LIST.

WE CAN PASS IT.

UM,

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SO I'M GOING TO CALL FOR A MOTION.

AND IF I DON'T HEAR A MOTION, THEN WE WILL MOVE ON TO ITEM NINE.

NINE, RAYMOND SMITH DISCUSSED CONSIDER PERMISSION TO NEGOTIATE FINAL CONTRACT VENDOR SCHEDULE AND RELEASE ADDENDUM FOR RFP 2111 COUNTY BOND ROGUE ROAD CONSTRUCTION.

NO MOTION ON EIGHT, UH, ITEM NINE RAYLAND SMITH.

THANK YOU, BRITTANY.

UH, ITEM

[9. Raylan Smith; Discuss/Consider permission to negotiate final contract, vendor schedule, and released addendum for RFP 21-11: Kaufman County Bond - County Road Construction.]

GOOD MORNING.

UM, WHAT WE HAVE IS WE DO HAVE A LOW BIDDER, WHICH IS TEXAS MATERIALS GROUP.

UM, OUR VENDOR NUMBER TWO WOULD BE ED BELL CONSTRUCTION COMPANY.

WHAT I'M ASKING FOR PERMISSION FOR IS TO HAVE VENDOR NUMBER ONE, SUBMIT A SCHEDULE FOR COUNTY COMMISSIONER APPROVAL SO THAT WE ARE SURE THAT WE'RE ABLE TO ACCOMMODATE EVERY PROJECT WITHIN THAT ONE VENDOR.

AND IF NOT, PERMISSION TO NEGOTIATE WITH VENDOR TWO.

AND THEN WE WOULD ALSO LIKE TO RELEASE AN ADDENDUM TO, TO THIS RFP FOR TWO COUNTY ROADS FOR DIFFERENT MATERIALS QUESTIONS, IF NOT, IS THERE A MOTION TO AUTHORIZE THE PURCHASING AGENT TO NEGOTIATE THE FINAL CONTRACT VENDOR SCHEDULE AND RELEASE IT IN THEM? WE HAD A MOTION COMMISSIONER.

BARBARA, IS THERE A SECOND? I'LL SECOND, SECOND COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

THOSE OPPOSED NO MOTION CARRIES ITEM

[10. Raylan Smith; Discuss/Consider facility renovations & department programming.]

10 DISCUSSED CONSIDER FACILITY RENOVATIONS AND DEPARTMENTS PROGRAMMING.

SO HOK IS IN THE PROCESS OF MEETING WITH ALL OF THE REMAINING DEPARTMENTS.

ONCE THE JUSTICE CENTER OPENS, THESE WOULD BE THE DEPARTMENTS THAT WOULD MOVE BETWEEN THE COURTHOUSE AND THE ANNEX.

WHEN I SPOKE WITH HOK THIS PAST WEEK, THEY JUST WENT IN TO MAKE SURE THAT WE HAD SOME CLARIFICATION ON IF THERE WERE PARTICULAR DEPARTMENTS THAT YOU WANTED TO MAKE SURE WERE IN THE COURTHOUSE, UM, BEFORE THEY START PUTTING ALL THOSE PUZZLE PIECES TOGETHER.

SO I WANTED TO APPROACH THE COURT AND, UM, ASK IF THERE WERE CERTAIN DEPARTMENTS YOU WENT IN TO SEE INSIDE THE COURTHOUSE, WHICH ONES DO WE ALREADY HAVE? SO CURRENTLY IT WAS, UM, COMMISSIONER ONE COUNTY.

THIS IS, YOU'RE TALKING ABOUT THE COURTHOUSE RENOVATION OF THE OLD COURTHOUSE RUN OUT OF THE OLD YES.

THAT'S THE OLD COURTHOUSE.

YOU CAN LOOK AT W W I JUST THINK WE NEED TO TALK ABOUT THAT SOMEWHERE ELSE.

SO ONCE EVERYBODY GETS MOVED AND SHIFTED AROUND, CURRENTLY, THEY HAVE PROGRAMMED FOR THE COURTHOUSE COMMISSIONER, ONE COUNTY JUDGE, THERE WILL BE, UM, A SMALL OFFICE OF THE COUNTY CLERK.

YOU WOULD HAVE DEVELOPMENT SERVICES, FIRE MARSHALL, UM, AND THEN THE OUTSOURCED DEPARTMENTS ARE THE ONES THAT ARE LOCATED HERE IN THE ANNEX RIGHT NOW, WHICH IS YOUR COUNTY TREASURER, UM, COUNTY ADMINISTRATOR, AUDITOR, HR, AND PURCHASING.

SO, UM, JUST WANTED TO FIND OUT FROM YOU IF IT WAS YOUR, WILL THAT ALL THE DEPARTMENTS WE MOVED TO THE COURTHOUSE, OR IF YOU HAD A PREFERENCE, WELL, YOU, OF COURSE, YOU KNOW, YOU GOT, UH, THEY GOT THE TREASURY, THE IT DEPARTMENT, YOU GOT THE ORDER.

DO YOU HAVE ALL THESE OTHER, IT SEEMED TO ME THAT YOU'RE SAYING MAYBE THAT LET THEM SUGGEST, YOU KNOW, BASED ON SPACE AND STUFF, LET THEM SUGGEST WHAT DEPARTMENTS WOULD GO IN THERE.

YOU KNOW, THEY PUT TOGETHER ANY KIND OF LAYOUT YOU HAD OF HOW THAT'S GOING TO WORK WELL.

SO WHENEVER YOU HAD THE FIRST MEETING WITH THEM AND, UM, THEY WERE TALKING ABOUT ALL OF THE OFFICES THAT WERE COMING FROM SOUTH CAMPUS.

I KNOW THAT THERE WAS A QUESTION ABOUT, UM, HISTORICAL COMMISSION PROGRAM MANAGER.

AND SO I REALLY JUST WANTED TO MAKE SURE THAT WE HAD A CONVERSATION TO SEE IF THERE WAS SOMETHING THAT YOU DEFINITELY WANTED TO SEE, BECAUSE KIND OF ONCE THEY DO THEIR PROGRAMMING, THIS IS ALSO THE DESIGN FOR THE COURTHOUSE.

AND SO WE'RE JUST TRYING TO HAVE SOME CONVERSATIONS.

IT'S INTERESTING.

YOU MENTION THAT ABOUT THE HISTORICAL COMMISSION PROGRAMMING.

I THINK INITIALLY IT WAS ACTUALLY IN THE HISTORIC COURTHOUSE AND THEN THE HOKS RENOVATIONS THAT THEY PROPOSE FOR THE ANNEX AND HAD IT THERE.

SO I GUESS THAT WOULD BE A DISCREPANCY RIGHT FROM THE FIRST TIME TILL NOW, BUT THEN, YOU KNOW, SO I MEAN, THAT'S, THAT WOULD SAY ONE CONFLICT.

AND THEN OF COURSE THE OTHER THING THAT WE'VE BEEN TALKING ABOUT, WE DON'T KNOW WHAT WE'RE GOING TO DO WITH THE PRECINCT FOR STUFF.

SO ONCE THOSE THINGS ARE, HAS HASHED OUT WHATEVER WE DECIDE TO DO, IT'S WE HAVEN'T HEARD FROM THEM OR ANYTHING TO MAKE A DECISION WITH, YOU KNOW, THEN

[00:30:01]

CAUSE WE HAVEN'T, YOU KNOW, WE HAVEN'T MADE ANY TYPE OF DECISION THOUGH.

RIGHT? SO, I MEAN, IT COULD BE SOME CHANGES AT THE COURTHOUSE.

IT SEEMS LIKE TO ME, THE, THE HISTORIC COURTHOUSE AND THE HANDSHAKES ARE ESSENTIALLY COUNTY OPERATIONS AND EVERYTHING OUT THERE IS THE JUDICIAL SYSTEM, LAW ENFORCEMENT PROBATION, I MEAN, WHICH IS ALL TIED IN TOGETHER.

AND THERE'S NO, I MEAN, THEIR PASSPORTS, I GUESS, IS THE ONLY REALLY COUNTY FUNCTION OUT THERE REALLY, I GUESS.

CAUSE THEY'LL BE DOING EVERYTHING ELSE HERE DOWNTOWN.

IT'D BE ALL COUNTY RELATED THEN THE MAIN QUARTER.

YEAH, IT DOES.

WHAT DOES HOK NEED? ARE THEY, ARE THEY GONNA HAVE TO STOP WHAT THEY'RE DOING UNTIL WE GIVE THEM INSTRUCTIONS? SO I THINK THEIR MAIN CONCERN WAS THAT WHEN THEY DID PRESENT THAT IT, THE HISTORIC COMMISSION PROGRAM MANAGER, WHEN, WHEN THAT WAS SUBMITTED, THERE WAS QUESTIONS AS TO WHY THOSE DEPARTMENTS WOULD BE LOCATED AT THE ANNEX.

AND SO THE CONVERSATION WAS, IF YOU, IF THERE ARE CERTAIN DEPARTMENTS THAT YOU DEFINITELY WANT TO SEE AT THE COURTHOUSE, THEY WOULD KIND OF LIKE TO PLUG THOSE DEPARTMENTS IN FIRST AND THEN THAT WAY WE CAN BUILD THE OTHER DEPARTMENTS AROUND.

I'M NOT EVEN REALLY SURE.

THE QUESTION THEY'RE ASKING IS ARE THERE DEPARTMENTS THAT YOU ABSOLUTELY WANT TO BE IN THE COURTHOUSE? UM, BECAUSE IT SEEMED AS THOUGH YOU DID WANT TO SEE THE HISTORIC COMMISSION IN THEIR PROGRAMMING NEEDS THERE POSSIBLY THE PROGRAM MANAGER.

AND SO THEY WERE JUST WANTING TO MAKE SURE THAT THOSE GOT PLUGGED IN AND THEY WERE GOING IN THE RIGHT DIRECTION MORE THAN ANYTHING, WHICH HIS DOOR MAKES ME WAIT TALKING ABOUT THE SPACE THAT THEY HAVE AT THE SOUTH CAMPUS, WHICH IS THE OFFICE SPACE.

COULD WE, COULD WE, COULD WE HELP HOK OUT TO KEEP THE, KEEP THEM MOVING BY SAYING THAT, THAT WE WANT THAT OPERATION OF THE COUNTY CLERK COUNTY JUDGE FISHER PRECINCT ONE, THE HISTORICAL COMMISSION.

IS THERE ANYBODY ELSE THAT WE WOULD ABSOLUTELY, THAT WE MIGHT ABSOLUTELY WANT TO BE IN THE HISTORICAL COURTHOUSE? WELL, WE HAVE MADE ANY DECISIONS FOR PRECINCT, FOR WAR, FOR THE PRECINCT FOURS.

THERE'S NO DISCUSSION ABOUT THEM BEING IN THIS BUILDING.

IS THERE, WELL, I MEAN, IF WE GO FORWARD WITH WHAT WE'RE TALKING ABOUT OR HAVING DISCUSSIONS ABOUT WITH A NEW BUILDING OR AN ADDITION THAT WOULD BE ALL LAW ENFORCEMENT, EVERYTHING ELSE, AND THEN THE FORCE, UM, ONE STOP SHOP AND ALL THAT KIND OF STUFF THAT WE'VE BEEN ADVOCATING FOR, THEN WE HAVE ALL THE COUNTY STUFF HERE CLOSE, BUT NONE OF THOSE DEPARTMENTS THAT I MENTIONED WOULD BE CONSIDERED TO GO ANYWHERE ELSE, BUT IN THE HISTORIC COURTHOUSE WITH YEAH.

THAT'D BE THE ONLY ONE.

ONCE WE MAKE A DECISION THERE IN THE COMMISSIONER'S COURT, RIGHT.

THE COURTROOM.

LET ME KNOW.

SO WHAT WILL YOU BE TELLING ME IS PUT THOSE DEPARTMENTS IN THERE AND THEN SUGGEST WHO ELSE SHOULD GO IN THERE, WHICH WOULD JUST SAY BASIC OFFICE, THERE'S JUST LINES ON A PAGE AT THIS POINT, BUT I JUST AM CONCERNED THAT WAIT, IF WE'RE GOING TO HOLD THEM UP AND STUFF.

WELL, AND ALSO BECAUSE THEY'RE, YOU KNOW, TRYING TO KEEP THE SAME LINES AS THE HISTORIC COURTHOUSE.

AND SO WHENEVER THEY DID THEIR TOUR, YOU KNOW, THEY'RE TRYING TO MAKE SURE THAT THERE'S NOT, WE DON'T OVER RENOVATE BASED ON THE EXISTING WALLS AND THE STRUCTURES, ET CETERA.

SO ANYWAY, IT'S JUST, IT'S A LITTLE BIT MORE, IT'S A LITTLE BIT MORE DIFFICULT WHENEVER, YOU KNOW, THEY'RE TRYING TO WORK IN THE SPACE THAT'S THERE.

SO ANYWAY, I WILL WORK WITH THIS LIST AND THEN, UM, JUST MAKE SURE THAT THEY DON'T HAVE, UM, WE DON'T GET TOO FAR.

AND SO WE'LL MAKE SURE THAT WE BRING UPDATES THROUGHOUT THE PROCESS.

THERE'S THEIR FILES AND HISTORIC STUFF THAT EVERY TIME WE DO AND MONIQUE HELPED ME OUT HERE EVERY TIME WE DO ANY KIND OF DEVELOPMENT OR ANYTHING LIKE THAT, YOU HAVE TO DO SOME RESEARCH FOR THAT SITE TO MAKE SURE THAT THERE IS NO HISTORICAL SIGNIFICANCE.

I HAVE A QUESTION ABOUT THAT, UH, ABOUT THE HISTORICAL COMMISSION SPACE.

UM, I KNOW THAT THEY HAVE SPACE CURRENTLY AT THE, AT THE SOUTH CAMPUS, BUT, BUT IS THAT SPACE NOT, I MEAN, THEY DON'T HAVE A DAILY PRESENCE.

ISN'T THAT A SPACE JUST ESSENTIALLY FOR THEIR RECURRING MEETINGS? UH, FOR INSTANCE, IT COULD BE IN A CONFERENCE ROOM OR, UH, IN A, AT A COURTHOUSE, UH, I MEAN IN A COURT ROOM OR SOMETHING.

NO, I WILL.

I'LL, I'LL SPEAK TO THAT AS, UH, WE, WE DO MEET, WE USUALLY MEET IN THE, UM, UH, COURTROOM DOWN THERE FOR SPICING RIGHT NOW, BUT YES, WE DO NEED A PLACE FOR THE COMMITTEE TO MEET, BUT

[00:35:01]

SO THERE'S A LOT OF RESEARCH MATERIAL IN THAT OFFICE AND IN THE WORK ROOM DOWN THERE AND JUST ABOUT EVERYTHING.

AND YOU'LL SEE HOW OF OUR PACKETS, THERE'S USUALLY HISTORICAL LETTER THAT, YOU KNOW, RIGHT.

I SEE THE LETTER, BUT I MEAN, UH, MY, MY POINT WAS, UH, YOU KNOW, WHILE I RECOGNIZE THEY MAY NEED SOME SORT OF STORAGE SPACE, UH, IT'S NOT, IT'S NOT A BIG, IT'S NOT A BIG, NO, IT'S A LAST CLOSET.

BUT IT'S, YOU KNOW, THERE'S, IT'S, UH, THERE'S A LOT OF FILING CABINETS THERE.

YOU KNOW, IT'S A LOT OF STUFF IN IT.

SO THAT MANY SQUARE FEET, OH MAN, DON'T START MIDDLE LINE A HUNDRED, PROBABLY GET BY WITH THAT.

MAYBE BECAUSE, BECAUSE ISN'T THE COURTHOUSE RENOVATION GOING TO CONTAIN A STORAGE FILE STORAGE SPACE ALREADY.

I THINK IT FELL ON DEAF EARS CAMP.

I SAID, UH, HEAVILY ALLOCATED SPACE, UH, RAELYNN IN THE HISTORIC COURTHOUSE RENOVATION FOR FILE STORAGE AND ARCHIVE STORAGE AND THAT KIND OF THING.

YES, SIR.

WE'RE GOING TO, SO, I MEAN MAYBE, MAYBE THAT WOULD ACCOMMODATE THAT HISTORICAL PERMISSION SPACE AND MIGHT NOT NECESSARILY HAVE TO HAVE A DEDICATED SPACE.

I'M JUST THROWING THAT OUT FOR CONSIDERATION.

I'LL UM, APPROACH THAT WITH, OKAY.

SET UP LAST TIME, KEN, THAT, THAT THEY NEED A CONFERENCE ROOM, NOT SPECIFICALLY FOR THEM, BUT THEY CAN SCHEDULE MEETINGS THERE.

JUST LIKE ANYBODY, ANY OTHER GROUP IN THE COUNTY COULD DO THE SAME THING COULD USE IT FOR THAT'S WHAT I THOUGHT, THE CONFERENCE ROOM.

AND SO WE'RE JUST ASKING, SO WE FIGURE OUT HOW MANY SQUARE FEET CONFERENCE ROOM WE MIGHT NEED IN THE COURTHOUSE.

AND THEN OTHER COMMUNITY GROUPS THAT COMES ALONG THAT NEEDS TO BE ABLE TO SCHEDULE IT CAN BE ABLE TO DO THAT.

NO, AND THIS IS JUST GOOD INFORMATION FOR THEM TO HAVE IS THERE, SO WHAT I'LL DO IS MAKE THE LIST AND LIKE I SAID, WE'LL JUST CONTINUE TO BRING THAT MIGRATION SCHEDULE BACK AND, UM, JUST GET YOU ALL TO APPROVE IT ALONG THE WAY.

THAT'S WHY I WANTED TO BRING THIS UP.

UH, RAYLAND BACK AGAIN, DISCUSS CONSIDER APPROVAL OF ROAD, CONSTRUCTION CONTRACTS AND ASSOCIATED FUNDING FOR PRECINCT ONE, THREE AND FOUR COUNTY ROAD IN BROOKLYN BRIDGE PROJECTS AND THE AMOUNT OF 3 MILLION, $215,936 AND 2 CENTS AND APPROVAL OF FUNDING ALLOCATION FOR PROJECTS.

UM, SO I DON'T REALLY, I DON'T, I DON'T SEE A NEED FOR EMOTION ON THAT ITEM.

IS THERE, IS THERE A MOTION ON ITEM 10? OKAY.

MOVING ON TO 11,

[11. Raylan Smith; Discuss/Consider approval of Road Construction Contracts and Associated Funding for Precincts 1, 3, and 4 County Road & Bridge Projects in the amount of $3,215,936.02 and approval of Funding Allocation for Precincts 1, 3, and 4 County Road and Bridge in the amount of $6,620,129.70.]

ONE, THREE AND FOUR COUNTY ROAD AND BRIDGE IN THE AMOUNT OF 6 MILLION, 620,129 AND 70 CENTS.

SO THE FIRST NUMBER THAT'S GIVEN TO YOU AS ACTUAL CONTRACTS THAT WILL BE AWARDED, UM, THE $6 MILLION FIGURE IS A FIGURE FOR THE REMAINING COUNTY ROADS.

UM, THAT WAS WHAT I'D ASKED FOR PERMISSION TO NEGOTIATE.

SO THAT IS THE BUDGET THAT WE'LL WORK WITH ON AN AMOUNT, NOT TO EXCEED QUESTIONS.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE, UH, THOSE CONSTRUCTION CONTRACTS AS PRESENTED? LET ME WEIGH THAT MOTION.

COMMISSIONER BARBARA, IS THERE A SECOND? I'LL SAY SECOND COMMISSIONER HAUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES

[12. Commissioner Barber; Discuss/Consider authorizing Memorial Day Firework Sales for 2021.]

NEXT TIME.

AND COMMISSIONER BARBARA DISCUSSED CONSIDER AUTHORIZING MEMORIAL DAY FIREWORKS SALES FOR 2021 COMMISSIONER.

YOU HAVE SOMEBODY WHO WANTS TO COMMENT.

THEY CAN COMMENT BEFORE YOU TALK HER OUT.

UM, BEFORE WE FIND WAS THAT MARY THAT WANTED TO SPEAK.

WE'D APPRECIATE YOUR CONSIDERATION.

GOOD MORNING FOR YOUR TIME.

UH, I'M IN THE FIREWORKS BUSINESS AND I'M LOADING KATIE JUST NORTH OF, UH, TERRELL ON TWO OH FIVE.

I'VE COME TODAY TO ASK YOU TO CONSIDER IF, UH, WE WOULD BE ABLE TO OPEN OUR BUSINESSES ON MEMORIAL DAY THIS YEAR, WE'VE GOT A LOT OF RAIN.

THERE'S NOT MANY CONCERNS ABOUT, UH, THE GROUND BEING TOO DRY.

AND WE REALLY DEPEND ON THIS INCOME.

THANK

[00:40:01]

YOU.

QUESTIONS, COMMISSIONER.

UH, YEAH, THIS COMES UP EVERY YEAR.

AND UM, THE ONLY TIME THAT, UH, OR THE ONLY THING THAT I BRING UP ABOUT THIS IS JUST TO CONFIRM WITH THE FIRE MARSHALL, AS FAR AS WE DIDN'T HAVE ANY INCIDENTS, THE LAST COUPLE OF TIMES THERE WERE OVER.

ANYTHING ELSE THAT HAD EVER HAPPENED TO HIM? THE ANSWER TO YOUR QUESTION IS, NO, SIR.

WE'VE NOT HAD ANY MAJOR INCIDENTS OVER THE PAST COUPLE OF YEARS.

UH, EACH YEAR AT THE SAME TIME I'VE BEEN RAINY.

AND, UH, WE WORK WITH ALL OF THESE VENDORS THROUGHOUT THE YEAR.

UH, PRETTY MUCH ON A FIRST NAME BASIS.

WE SEE THEM SO MUCH, UH, NOT TRYING TO KNOCK THE BUSINESS OR ANYTHING LIKE THAT.

IT'S JUST, I DON'T TELL THEM JUST LIKE I TELL THE COURT EACH TIME THAT WE DO ALLOW THAT POTENTIAL FOR AN INCREASED FIRE RISK.

YOU KNOW, I HAVE DIFFICULTY SUPPORTING SOMETHING LIKE THAT.

BUT AS YOU SAY, IT HAS BEEN RAINING AND SO FAR, FORTUNATELY WE'VE NOT ACCEPTED ANY ADDITIONAL RISK OF, OF ANY SERIOUS INJURIES.

WE HAVE INJURIES EVERY YEAR, BUT NOTHING OUT OF THE ORDINARY.

I'LL GO AHEAD AND MAKE THE MOTION TO APPROVE THIS AGAIN THIS YEAR FOR HIM.

AUDITOR DISCUSS, CONSIDER A COUNTY AUDITOR'S FINANCIAL REPORT AS OF APRIL 20TH, 2021.

UH, COMMISSIONER ROSE TO APPROVE AUTHORIZING MEMORIAL DAY FIREWORKS SALES FOR 2021 THERE A SECOND.

SECOND, SECOND ONE COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

THOSE OPPOSED NO MOTION CARRIES ITEM 13,

[13. Auditor; Discuss/Consider County Auditor's Financial Report as of April 20, 2021.]

GOOD MORNING COMMISSIONERS.

AND CAN'T BE JUDGE.

UM, I KNOW THIS IS PROBABLY WAS INCLUDED IN YOUR PACKET IT'S INFORMATION FOR SEVEN MONTHS AND YOU SHOULD BE SITTING AT A 58% BUDGET.

YOUR REVENUES FOR THE GENERAL FUND ARE AT 87% AND YOUR EXPENDITURES ARE AT 54%.

SO THE GENERAL FUND IS DOING REALLY GOOD.

UM, THE TRANSFERS TO EACH ONE OF THE PRECINCTS IS ANYWHERE FROM 83 TO 89% WITH YOUR DIFFERENT MONIES THAT COME IN FOR YOUR ROAD AND BRIDGE AND YOUR EXPENDITURES, ALL OF THEM, BUT ONE IS UNDER 30%.

SO YOU HAVE WATCHED YOUR BUDGET REALLY, REALLY GOOD.

YOU'RE SAYING WE NEED TO SPEND SOME MONEY.

I'M JUST SAYING WE NEED TO SPEND SOME MONEY.

COULD YOU TAKE ONE OF THESE AND PASS IT DOWN? I, UH, PRINTED A LITTLE BIT EXTRA INFORMATION AND I'VE UP IN THE UPPER RIGHT HAND CORNER.

I'D REMEMBERED IT FOR YOU.

UM, I KNOW MR. CHUCK MON KERN COUNTY TREASURER, WHEN HE DOES A REPORT, HE USUALLY GIVES YOU VERY SIMILAR INFORMATION, BUT I WANTED TO INCLUDE IT TO SHOW YOU, UM, OUR CASH RECEIPTS AND DISBURSEMENTS FOR THE, FOR THE TIME PERIOD OF APRIL.

AND, UM, THIS IS ALL THE FUNDS THREE, YOU KNOW, TWO PAGES.

THE THIRD PAGE IS YOUR INVESTMENTS.

THAT SHOW WHAT WE HAVE PUT IN DIFFERENT, THE ACCOUNTS OF INVESTMENTS.

AND ANY TIME YOU WANT TO LOOK AT ANYTHING IN DETAIL, IF YOU'LL LET ME KNOW, I CAN ACTUALLY GIVE YOU THAT INFORMATION OR WALK YOU THROUGH ON YOUR STW SYSTEM AND SHOW YOU, UM, PAGE FOUR IS JUST THE GENERAL FUND FOUR AND FIVE.

I WANTED YOU TO SEE THAT WE, UH, START OUT WITH, UM, 73 MILLION IN OUR INVESTMENTS AND THEN ADDED 68 MILLION AND WHAT WE'VE TAKEN OUT AND WHAT THE BALANCES ARE.

UM, PAGE FIVE AND SIX IS GENERAL FUND ONLY.

AND THIS SHOWS YOU EVERY DEBIT AND EVERY CREDIT THAT HIT FOR THE MONTH OF APRIL.

AND IF YOU GO TO PAGE SIX, YOUR GRAND TOTALS, YOU CAN SEE THAT 28 MILLION DEBITS AND 28 MILLION IN CREDITS WERE HIT THROUGH THOSE ACCOUNTS THAT ARE INCLUDED IN THE GENERAL FUND.

IF YOU LOOK AT THE FUND BALANCE, YOU CAN SEE THAT HIT HAS GROWN.

AND, UH, DURING THE FIRST, OUR OUTSIDE AUDITORS WILL BE ON HAND TO GO THROUGH THE AUDIT FOR 2020 AND GIVE YOU MORE IN DEPTH INFORMATION.

BUT WE, WE HAD A GOOD YEAR AND THEN THOSE LAST FEW COLUMNS ARE EVERYTHING FROM OCTOBER THROUGH APRIL 30TH, IT'S

[00:45:01]

QUITE A BIT OF, UH, JOURNAL ENTRIES AND CASH RECEIPTS AND CHECKS WRITTEN FOR THAT TIME PERIOD.

DO YOU HAVE ANY QUESTIONS OR WOULD LIKE FOR ME TO DO SOMETHING DIFFERENT, UM, ON THE MONTHLY REPORTS THAT I SEND OUT, I USUALLY JUST SEND THOSE TO THE PRECINCTS FOR ONLY THEIR PRECINCTS AND THEIR ROAD AND BRIDGE, UM, EXPENDITURES ON THEIR BOND.

WOULD YOU ALSO LIKE A COMPLETE LISTING OF EVERY FUND? I CAN SET THAT UP IF YOU'D LIKE IT, I WOULD PRINT IT OUT FOR YOU, BUT IT'S USUALLY A HUNDRED AND SOMETHING PAGES.

I MEAN, THAT'D BE FINE TO HAVE IT JUST TO, YOU KNOW, YOU CAN LOOK THROUGH IT AND SEE WHAT'S GOING ON.

14, UH, BACK TO THE ARCH.

I GUESS EVERYBODY CAN GET IT ELECTRONICALLY.

HUH? RIGHT? YEAH.

IT'LL, IT'LL COME THROUGH THE SYSTEM EMAIL LIKE YOURS DOES AND THE OTHERS, THE REPORTS THAT THEY GET.

UM, OKAY.

ANY, ANY OTHER QUESTIONS ABOUT ITEM 13? IF NOT, I CAN THINK A PROPER MOTION WOULD BE TO ACCEPT THE AUDITOR'S FINANCIAL REPORT.

I'LL MAKE THAT MOTION.

WE HAD A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND? ALL SECOND SACRUM COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THANK YOU.

THAT MOTION CARRIES ITEM

[14. Auditor; Discuss/Consider line item transfers.]

AGAIN, A LOT OF THEM ARE TRANSFERS DISCUSSING CONSIDER.

WE DIDN'T HAVE ANY THIS TIME, THE ONLY AGENDA, UM,

[15. Auditor; Discuss/Consider claims for payment.]

THEN ITEM 15, DISCUSSING CONSIDER CLAIMS FOR PAYMENT.