May 25, 2021 Commissioners Court

UH, WELL WE ARE, UH, WE HAVE A QUORUM PRESENT TODAY.

COMMISSIONER KATE'S, UH, LET ME KNOW A FEW LITTLE BIT, A LITTLE BIT AGO THAT HE'S GOING TO BE A LADY AS A CONTRACTOR IN HIS OFFICE THAT HE'S WORKING WITH.

UM, WE DON'T HAVE ANY CARDS FROM ANYBODY COMING FORWARD TO SPEAK TO US THIS MORNING.

UH, THAT GETS US DOWN TO, UH,

[1. ROUTINE CORRESPONDENCE.]

ROUTINE CORRESPONDENCE.

I HAVE, UM, I GOT A LETTER FROM THE NORTH EAST, TEXAS, RURAL METRO, UH, RURAL MOBILITY, MOBILITY AUTHORITY.

HE'S FOR YOU TO SAY AND THEY'RE SOLICITING PROJECTS.

SO I THOUGHT I WOULD JUST PASS THOSE OUT WHERE YOU PASS ONE DAY AND I PUT HIM THERE.

UM, THEY'RE SOLICITING PROJECTS AND I THOUGHT I'D SHARE THIS WITH Y'ALL.

LET'S JUST GET TO THEM.

UM, PROBABLY THE BEST THING, IF YOU WERE GOING TO DO THAT, IF YOU WOULD MIND TO SEND THOSE BACK TO ME, UH, IF YOU, IF YOU HAVE SOME PROJECTS IN MIND AND I'LL PACKAGE THEM TOGETHER AND THEN, UH, TALK TO THE EXECUTIVE DIRECTOR OVER THERE, YOU KNOW, WE'LL SEND THEM ALL TOGETHER ON PACKAGE, BUT HE ELSE HAVE ANY ROUTINE CORRESPONDENCE TO SHARE.

WE HAVE ONE ITEM ON THE CONSENT AGENDA.

THEN, UH, THAT BRINGS US TO ITEM THREE, DISCUSS, CONSIDER EXITING REGULAR MEETING AND ENTER INTO A PUBLIC HEARING.

IS THERE A MOTION TO DO SO I'M SORRY TO CONSENT IN.

I'M SORRY.

A CONSENT AGENDA.

[2. CONSENT AGENDA]

IS THERE A MOTION TO APPROVE A MOTION THAT WE HAVE EMOTIONAL COMMISSIONER PHILLIPS TO APPROVE THE CONSENT AGENDA? IS THERE A SECOND, SECOND COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

MEETING AND ENTERING TO A PUBLIC HEARING.

THANK YOU, LAURA.

UH, NEXT DISCUSS, CONSIDER EXITING REGULAR

[3. Discuss/Consider exiting regular meeting and enter a public hearing.]

IS THERE A MOTION TO DO SO I'LL MAKE A MOTION.

WE HAVE A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR.

NOW IN A PUBLIC HEARING TO RECEIVE INPUT FROM THE PUBLIC REGARDING NOT ALLOWING THROUGH TRUCKS AND PLACING NO THROUGH TRUCKS, SIGNS ON THE FOLLOWING COUNTY ROADS WITHIN PRECINCT.

WE ARE

[4. Public Hearing; Receive input from the public regarding not allowing Thru Trucks and placing "No Thru Truck" signs on the following county roads within Pet. Neal Rd from Rockwall Co. line to Mann Rd]

THIS IS PRECINCT TWO, ISN'T IT? YEP.

UH, NEIL ROAD AND ROCKWALL COUNTY LINE TO MANN ROAD.

UH, COMMISSIONER PHILLIPS.

YOU WANT TO TELL US WHAT THIS IS ALL ABOUT? UH, THAT'S ABOUT ALL THE TRUCKS COMING THROUGH THEM.

CUT THEM FARMED MARKET ROAD FROM ROCKWALL COUNTY.

SO WHEN THEY'RE COMING, BUT NO THROUGH TRUCKS AND MAYBE THE CUSTOMER AND THE SHERIFF'S DEPARTMENT WILL CATCH HOLD THEM WHEN THEY DO COME THROUGH THERE.

SO IS THERE ANYONE HERE TODAY THAT WOULD CARE TO SPEAK IN FAVOR OF THIS PROPOSED ACTION? ANYONE WHO CARED TO SPEAK IN OPPOSITION TO THIS PROPOSAL ACTION? WELL, NO ONE COMING FORWARD, UH, DISCUSS AND CONSIDER,

[5. Discuss/Consider exiting public hearing and enter back into regular meeting.]

UH, EXITING THE PUBLIC HEARING AND GO BACK INTO A REGULAR MEETING.

UH, IS THERE A MOTION TO DO SO I'LL MAKE THAT MOTION.

WE HAVE MOTION TO GO BACK INTO REGULAR MEETING IS OUR SECOND COMMISSION BARBARA DISCUSSION IN FAVOR, SIGNIFY BY SAYING AYE.

DISCUSS, CONSIDER NOT ALLOWING THROUGH TRUCKS AND APPROVING ORDERS FOR NO THROUGH TRUCKS SIGNS TO BE PLACED ON THE FOLLOWING COUNTY ROADS OR THEN PRECINCT TO NEIL ROAD FROM

THOSE OPPOSED NO MOTION CARRIES ITEM SIX,

[6. Discuss/Consider not allowing Thru Trucks and approving orders for "No Thru Truck" signs to be placed on the following County Roads within Pet. 2: Neal Rd from Rockwall Co. line to Mann Rd]

[00:05:01]

ROCKWELL COUNTY LINE TO MANN ROAD.

AND, UM, MAKE THAT MOTION WHERE THAT MOTION COMMISSIONER PHILLIPS IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING I WAS SUPPOSED TO KNOW THAT MOTION CARRIES YOU.

PASS THAT DOWN AND GET EVERYBODY TO SIGN IT.

PLEASE LET ME CATCH UP HERE A LITTLE BIT.

THAT ALSO I AM SEVEN CONSTABLE

[7. Constable Johnson; Accept/Approve deputation of Wayne Thompson as a Reserve Deputy Constable for Kaufman County Pet. 2.]

JOHNSON EXCEPT APPROVED DEPUTIZATION FOR WAYNE THOMPSON AS A RESERVE DEPUTY CONSTABLE FOR KAUFMAN COUNTY PRECINCT TWO.

GOOD MORNING, SIR.

MORNING JUDGE WARREN COMMISSIONERS.

UH, MR. THOMPSON ACTUALLY COMES FROM US FROM FLORIDA BEN COUNTY CONSTABLE'S OFFICE, UH, WHERE YOU RETIRED THERE.

HE HAS ALMOST 19 YEARS OF EXPERIENCE.

UM, HE A MASTERPIECE OFFICER ALONG WITH SEVERAL OTHER INSTRUCTORS AND CERTIFICATIONS THROUGH THE STATE.

IT'S VERY IMPRESSIVE.

UM, MR. THOMPSON PLANS ON MOVING FROM FORT BEN OVER TO PRECINCT TWO AREA AND WOULD REALLY LIKE TO CARRY HIS COMMISSION.

AND I WAS LIKE, HE WOULD BE A TREMENDOUS ASSET TO THE DEPARTMENT QUESTIONS FOR THE CONSTABLE.

NO ON THEM PROBABLY BEING A GOOD, GOOD DEAL.

NO, SIR.

UH, OKAY THEN IS THERE A MOTION TO APPROVE THE DEPUTIZATION OF WAYNE THOMPSON? I'LL MAKE SURE WE HAVE THAT MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO MOTION CARRIES.

THANKS SIR.

REGULAR SMITH DISCUSS CONSIDER PURCHASE OF A 2019 LEDWELL 4,000 WT IN THE AMOUNT OF 100, ONE 98 FROM KIRBY SMITH UTILIZING BIBLE WORD FIVE 97 19.

AUTOMATE

[8. Raylan Smith; Discuss & Consider the purchase of a 2019 LEDWELL 4000WT in the amount of $100,198.00 from Kirby-Smith Machinery; utilizing BuyBoard Contract #597-19; for Precinct #4.]

THIS IS FOR PRECINCT.

GOOD MORNING.

THIS IS A PIECE OF EQUIPMENT FOR A PRECINCT FOR THERE WILL BE NO FINANCING.

IT WOULD JUST COME DIRECTLY OUT OF HIS NEW EQUIPMENT LINE ITEM QUESTIONS.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION? JOE I'LL MAKE THE MOTION.

THIS WAS A WATER TRUCK THAT WE, UH, WE'VE BEEN LEASING AND JUST MORE COST-EFFECTIVE TO GO AHEAD AND PURCHASE THE THING AT THIS POINT.

SO I'D MAKE THAT MOTION THAT BE APPROVED AS WRITTEN, UH, COMMISSIONER IN CASE MAKES A MOTION TO APPROVE THAT PURCHASE HAS SUBMITTED.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM NINE

[9. Raylan Smith; Discuss & consider permission for final negotiations and contract review and approval by the District Attorney's Office for the full software integration and credit card service agreement between Kaufman County and The Payment Group.]

BACK TO RAYLAND DISCUSS CONSIDERED PERMISSION FOR FINAL NEGOTIATIONS AND CONTRACT REVIEW AND APPROVAL BY THE DISTRICT ATTORNEY'S OFFICE FOR THE FULL SOFTWARE INTEGRATION AND CREDIT CARD SERVICE AGREEMENT BETWEEN KAUFMAN COUNTY AND THE PAYMENT WE HAVE FINALLY ARRIVED.

SO WE'VE GOT A LOT OF SOFTWARE UPDATES GOING ON IN THE COUNTY.

UM, AT THIS POINT WE WERE ABLE TO NEGOTIATE A FLAT RATE OF 2.2, 5%.

UM, IT WILL ONLY BE A CHARGE OF A DOLLAR IN 23 CENTS PER ACH.

SO THERE'LL BE A FLAT RATE FOR ALL THE CHECKS AS WELL.

UM, THEY ARE WORKING ON THE SOFTWARE INTEGRATION, IMPLEMENTATION SCHEDULE.

SO WE'RE REACHING OUT WITH ALL OF OUR SOFTWARE PEOPLE AND GETTING OUR TERMINAL COUNTS.

AND THE GOAL IS TO GO ONLINE THIS SUMMER AND TO WORK THROUGH ANY GLITCHES.

AND THEN I'VE ALSO TALKED TO DONNA ABOUT REALLY PUSHING THIS OUT WITH THE KIOSK AND HAVING EVERYTHING SET UP WHENEVER THE NEW TAX STATEMENTS GO OUT FOR THIS NEXT FISCAL YEAR.

SO THAT'LL BE OUR BIG PUSH OUT TO THE COMMUNITY.

THIS HAS A LOT OF, UM, REPERCUSSIONS, CERTAINLY IT HAS COVID DISEASE REPERCUSSIONS BECAUSE IT GIVES PEOPLE A REALLY, REALLY EASY PATH TO DO BUSINESS WITH THE COUNTY WITHOUT BEING IN PERSON.

AND, UM, I THINK IT'S, IT PUTS COFFIN COUNTY AND THE LEAD FOR CUSTOMER SERVICE BECAUSE THIS, UH, BEING ABLE TO PAY FOR THINGS OR THE CREDIT CARD IS NOT AVAILABLE FOR MOST GOVERNMENT AGENCIES.

I WILL BE COMING BACK TO YOU WITH THE BUDGET FOR THE INTEGRATION OF THE ACTUAL SOFTWARE.

UM, THE BIGGEST PART TO THAT IS RIGHT NOW, YOUR CUSTOMERS HAVE TO CALL IN AND GET AN AMOUNT FOR A TICKET OR FOR A COURT FINE, AND THEY HAVE TO HAVE CODES AND STUFF TO GO IN.

SO THE FULL INTEGRATION WILL ALLOW AN ONLINE PAYMENT SYSTEM WHERE JUST WITH A LITTLE BIT OF INFORMATION, THEY CAN GET TO THEIR ACTUAL PAYMENT PLAN AND IT'S GOING TO HELP THE OFFICES AND IT'S ALSO GOING TO HELP THE CUSTOMERS.

SO IT IT'LL BE A REALLY, REALLY GOOD THING FOR THE CUSTOMERS ONCE WE FINALLY GET THIS.

OKAY, I DO.

I REMEMBER SOMETHING ABOUT OUR S OUR TAXPAYER CITIZENS, PEOPLE THAT NEED THESE SERVICES

[00:10:01]

THEY CAN CALL, THEY CAN JUST CALL IN AND DO THE CREDIT CARD TRANSACTION, OR ARE WE ABLE TO DO EVERYTHING OVER THE TELEPHONE THROUGH THIS COMPANY AS WELL? 24 HOURS A DAY? YES.

QUESTIONS.

AND, UH, I WOULD BE LOOKING FOR A MOTION TO GRANT PERMISSION FOR FINAL NEGOTIATIONS AND CONTRACT REVIEW AND APPROVAL BY THE DAS AND CONTRACT VIEW AND APPROVAL BY THE DISTRICT ATTORNEY'S OFFICE FOR FULL SOFTWARE INTEGRATION ON THE CREDIT CARD SERVICE AGREEMENT.

I'LL MAKE THAT MOTION WHERE THAT MOTION COMMISSIONER PHILLIPS IS THERE A SECOND, SECOND, SECOND, SECOND ONE COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

THOSE OPPOSED? NO MOTION CARRIES ITEM 10

[10. Commissioner Cates; Discuss/Consider a $250.00 annual phone allowance for Kathy Bruner and Kelly Wheeler,]

COMMISSIONER.

KATE'S DISCUSS CONSIDER A $250 ANNUAL PHONE ALLOWANCE FOR CATHY BURNER, INC.

AND KELLY WITH HER.

YEAH, JUDGE, BOTH THE, BOTH OF OUR ADMINISTRATIVE STAFF, UH, PARTICULARLY KELLY WHEELER.

WHO'S NOW BECOME OUR, OUR DESIGNATED ENVIRONMENTAL OFFICER OUT OF THE OFFICE QUITE A BIT.

THEY'RE USING THEIR CELL PHONES FREQUENTLY.

KATHY, UH, OUR ADMIN OFFICER IS OUT ALMOST DAILY ON, UH, UH, DEALING WITH, UH, UH, FACE-TO-FACE MEETINGS WITH THE, UH, A LOT OF OUR CONSTITUENTS ON THE BOND ROADS, DEALING WITH DRIVEWAY, CULVERT ISSUES.

SO BOTH THESE LADIES USE THEIR CELL PHONE IN SUPPORTIVE COUNTY BUSINESS, UH, REALLY DAILY AND, UH, SOMETIMES ON THE WEEKENDS.

SO THEY, UH, THEY BOTH, UH, UH, I GUESS, MET TOGETHER AND DECIDED THAT THIS WAS A, UH, A NEEDED ADDITION AND THEY SETTLED ON THIS AMOUNT THEMSELVES.

SO SINCE WE, WE REALLY DO GET A LOT OUT OF THEM AND BEING OUT IN THE FIELD A LOT MORE THAN THEY EVER HAVE BEEN IN THE PAST.

I'D MAKE THIS MOTION THAT WE GRANTED $250, UH, ANNUAL CELL PHONE ALLOWANCE FOR EMPLOYEE CATHY BRUNER AND KELLY WHEELER OF PRECINCT FOUR.

CONSIDER LINE ITEM TRANSFERS.

WE HAVE THAT MOTION FROM COMMISSIONER CAGE.

IS THERE A SECOND? NO.

SECOND, SECOND COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES NOW TO THE AUDITOR DISCUSS

[11. Auditor; Discuss/Consider line item transfers.]

NO MORNING WORK A LOT ON THE TRANSFERS ARE SENT TO YOU FOR REVIEW.

DO YOU HAVE ANY QUESTIONS ON THOSE OR THE BUDGET AMENDMENTS? IF THERE ARE NO QUESTIONS FOR THE AUDITOR, IS THERE A MOTION TO APPROVE LINE? I DON'T KNOW, TRANSFERS AS PRESENTED.

I'LL MAKE THE MOTION.

WE HAVE MOTION COMMISSIONER HUNT.

IS THERE A SECOND? I'LL SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

CONSIDER CLAIMS FOR PAYMENT, UH, YOUR CLAIMS, YOUR PAYMENT, OR 1,000,300 $24,667 AND 11 CENTS.

OPPOSED? NO, THAT MOTION CARRIES BACK TO THE AUDITOR.

DISCUSS,

[12. Auditor; Discuss/Consider claims for payment.]

UM, 966,000 WAS YOUR 2020 FACILITIES BOND ISSUE OF SOME PAYMENTS AND, UM, TRAVEL AND FURNISHED TRANSPORTATION AND CULVERTS, AND, UM, JUST MISCELLANEOUS PAYING BILLS.

DO YOU HAVE ANY QUESTIONS IF THERE'S NO QUESTIONS, IS THERE A MOTION TO APPROVE CLAIMS FOR PAYMENT AS PRESENTED? I'LL MAKE A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND? THANK YOU.

WELL, WE HAVEN'T DONE IT YET.

I'LL SIT HERE.

SACRUM COMMISSIONER BARBARA, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

DISCUSS, CONSIDER EXITING REGULAR MEETING AND ENTERING INTO AN EXECUTIVE SESSION.

YOU'RE WELCOME.

UH, ITEM 13, THAT'S MINE

[13. Judge Richards; Discuss/Consider exiting regular meeting and enter an executive session.]

IS THERE A MOTION TO DO THAT? I'LL MAKE THAT MOTION.

WE HAVE MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES.

UH, WE ARE IN EXECUTIVE

[14. Executive Session; Pursuant to Section 551.072 of the Texas Government Code, the Commissioners Court will meet in closed session to consult with attorney regarding real estate negotiations.]

SESSION UNDER SECTION FIVE 51 OH FIVE FIVE 1.072 OF THE TEXAS GOVERNMENT CODE.

THE COMMISSIONER'S COURT WILL MEET IN CLOSED SESSION TO CONSULT WITH THE ATTORNEY REGARDING REAL ESTATE NEGOTIATE.

SO WE'RE AN EXECUTIVE SESSION AND YOU ON THERE.

AND ACTION.

ALL RIGHT.

[15. Judge Richards; Discuss/Consider exiting executive session and enter back into regular meeting.]

SO I THINK WE'RE READY TO COME OUT OF EXECUTIVE SESSION, UH, LOOKING FOR EMOTION

[00:15:01]

TO COME OUT OF EXECUTIVES, EXECUTIVE SESSION AND GO BACK INTO REGULAR MEETING.

I'LL MAKE THAT MOTION.

COMMISSIONER PHILLIPS IS OUR SECOND, SECOND, SECOND ONE COMMISSIONER BARR.

UH, KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

TAKEN IN EXECUTIVE SESSION.

UH, THERE WAS COURSE NO ACTION

[16. Judge Richards; Discuss/Consider taking any action needed as a result of executive session.]

UM, I HAVE YOUR NAME ON THIS RAILING,

[17. Raylan Smith; Discuss and consider approval of various Kaufman County facility renovations, associated design service task orders, and project funding.]

BUT I DON'T THINK, I THINK WE'RE PAST THAT.

UH, SO IS THERE A MOTION COMING OUT OF EXECUTIVE SESSION? YES, JUDGE.

I'D LIKE TO MAKE A MOTION.

I'LL MOTION THAT WE APPROVE THE PROPOSED ALLOCATION OF ALL FUNDING, INCLUDING THE AMERICAN RESCUE PLAN FUNDS AND DESIGN TASK ORDERS AS PRESENTED DURING EXECUTIVE SESSION UPON FINAL REVIEW AND APPROVAL OF, OF THE USES BY THE COFFIN COUNTY ARP CONSULTANT AND THE COMMISSIONER'S COURT.

WE HAD THAT MOTION AND COMMISSIONER CASE.

IS THERE A SECOND? I'LL SECOND, SECOND.

AND COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

TO OUR LAST ITEM ON THE AGENDA.

NOW THAT GETS US

[18. Adjourn Regular Meeting]

I'LL MAKE A MOTION TO ADJOURN.

THIS MEETING COMMISSIONER PHYLLIS MOVES TO ADJOURN.

IS THERE A SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR.