[00:00:03]
THIS REGULAR MEETING OF THE KAUFMAN COUNTY COMMISSIONER'S
[Call to Order]
COURT IS CALLED TO ORDER.TODAY IS TUESDAY, JUNE 1ST, 2021 AT 9:00 AM.
AND THE COMMISSIONER'S COURT ROOM LOCATED IN THE COURTHOUSE ANNEX IN COFFIN.
UH, WE'LL BEGIN OUR MEETING TODAY.
UH, WE'LL ASK PASTOR KYLE TO OFFER AN IMPLICATION IN COMMISSIONER CAGE TO LEAD US IN THE PLEDGES.
WE THANK YOU LORD THAT YOU'RE HERE TO LEAD US AND GODDESS AND DIRECT US THROUGHOUT THIS DAY.
THE CHOICES DECISIONS WE'RE ABOUT TO MAKE FATHER.
WE PRAY OVER OUR COUNTY FATHER, FATHER.
WE KNOW WITHOUT A SHADOW OF A DOUBT THAT YOU GOT ALL THINGS IN YOUR HANDS AND WE COMMIT ALL THINGS ONTO YOU AND SAY, FATHER, HERE WE FOLLOW OUR WISHES.
THANK YOU FOR YOUR LOVE, YOUR MERCY, YOUR GRACE, AND YOUR PROTECTION AND FATHER GOD, AND THE STRENGTH AND THE ABILITY TO BE ABLE TO GROW AND DO THE THINGS IT NEEDS TO BE DONE ACCORDING TO YOUR WORD.
AND LORD, WE GIVE YOU PRAISE HONOR AND GLORY IN JESUS' PRECIOUS NAME.
I MEAN, IN THE UNITED STATES OF AMERICA AND TO THE REPUBLIC, FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL
YOU WON'T HEAR ANY VISITORS WITH US TODAY, SO IT DOESN'T LOOK LIKE ANY WANTS.
ANYONE WANTS TO ADDRESS THE COURT.
UM, I'M GOING TO HAVE A LITTLE BIT OF A REVISION TO TALK ABOUT ON AUTOMATING THE CONSENT AGENDA.
[3. Raylan Smith; Discuss & Consider award of contract for RFP 21-15: Animal Services filPet Adoption Center Operations]
TO ITEM THREE.UM, RAYLAND DISCUSSING CONSIDER AWARD OF CONTRACT RFP 21 DASH 15 ANIMAL SERVICES AND PET ADOPTION CENTER OPERATOR.
UH, WE DID ONLY RECEIVE ONE SINGLE RESPONSE FOR OUR RFP.
SO I'M REQUESTING PERMISSION TO NEGOTIATE THE TERMS OF CONTRACT OR THE OPERATIONS OF THE PET ADOPTION CENTER BASED ON THE ONE VENDOR THAT RESPONDED.
UM, I'D LIKE TO SAY SOMETHING ABOUT THAT SINCE THIS IS GOING TO BE SUCH A BIG, BIG DEAL AND IMPORTANT.
CAN WE GET THOSE PEOPLE TO COME IN HERE BEFORE WE DID THE CONTRACT TO TELL US WHAT THEIR PLANS ARE, WHAT KIND OF PROGRAMS ARE GOING TO DO? SO WE, AS A COURT OUT IN THE PUBLIC CAN ANSWER QUESTIONS ABOUT WHAT'S GOING ON BEFORE WE GO IN AND DO THE CONTRACT.
AND THEN WE FIND OUT WHAT THEY CAN DO FOR US.
SO I WOULD LIKE TO TABLE THIS AND THEN HOPEFULLY THEY CAN, WITHIN A WEEK, THESE PEOPLE CAN COME AND GIVE US A PROGRAM ABOUT WHAT KIND OF PROGRAMS ARE GOING TO DO, WHAT SERVICES ARE GOING TO PROVIDE AND KIND OF GIVE US AN OVERVIEW.
SO OTHERWISE WE JUST DO THE CONTRACT AND WE HAVE NO IDEA WHAT THEY'RE GOING TO DO AND HOW THEY'RE GOING TO OPERATE.
I ASK YOU TO ANSWER ANY QUESTIONS OR ANYTHING LIKE THAT, SO, OKAY.
I CAN SCHEDULE THAT FOR NEXT TUESDAY.
UM, IF IT, IF IT WORKS OUT FOR THEM AND YOU KNOW, SO WE JUST DON'T BUY THAT THE COURT WISHES TO HANDLE IT IS FINE WITH ME.
I DON'T UNDERSTAND THE QUESTION.
JUST IN CASE, JUST IN CASE THEY CAN'T GET HERE IN A WEEK.
IS THERE A MOTION COMING UP FROM ITEM THREE, HEARING NONE.
UM, LAURIE, GIVE ME THE HIGH SIGN WHENEVER YOU GOT THAT CHANGE IN THE MINUTES.
[4. Raylan Smith; Discuss/Consider receipt, transfer, and disposal of County owned assets.]
REGULAR AND DISCUSS CONSIDERED RECEIPT TRANSFER AND DISPOSAL OF COUNTY OWNED ASSETS.WE HAVE RECEIVED A REQUEST FROM THE CITY OF CRANDALL.
UM, THEY'RE WORKING ON A DISPLAY AND WE WOULD LIKE TO CLAIM SOME OF OUR JAIL FIXTURES WITHIN SOUTH CAMPUS AS SURPLUS.
UM, THEY'RE WANTING TO BASICALLY REDESIGN A CELL AND THEY'RE WANTING, UM, THE MIRROR IN BUNK BEDS.
SO ESSENTIALLY THEY WOULD WANT TO TAKE ITEMS OUT OF ONE OF OUR SALES AT SOUTH CAMPUS QUESTIONS.
UH, IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE THE ITEM FOUR IS PRESENTED.
I'LL MAKE THAT MOTION JUDGE WHERE THAT MOTION COMMISSIONER CATES.
IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
THOSE OPPOSED? NO MOTION CARRIES
[5. Laura Hughes; Discuss/Consider Renewal of DocuSign Agreement eSignature Solution with funding from County Clerk Records Management Funds.]
ITEM FIVE.[00:05:01]
THAT SINCE THIS IS A RENEWAL OF AN EXISTING CONTRACT, THERE'S NO ACTION REQUIRED ON THIS ITEM.IS IT A RENEWAL WHERE IT WAS AN OPTION TO RENEW A RAVEN? YOU WANT TO ADDRESS THAT QUESTION? OKAY.
SO IT'S AUTOMATICALLY RENEWS UNLESS WE DECIDE NOT TO.
IF THERE ARE NO MOTIONS ARE NOT ON FIVE, WE'LL MOVE TO
[6. Auditor; Discuss/Consider approval of Kaufman County Annual Audit for Fiscal Year 2020.]
ITEM SIX.UH, GOING TO THE AUDITOR, UH, DISCUSS CONSIDER APPROVAL OF KATHERINE COUNTY, KAUFMAN COUNTY AUDIT FOR FISCAL YEAR 2020.
THANK YOU FOR LETTING ME BE HERE AGAIN.
UM, ONCE AGAIN, WE'RE HERE TO, IT SEEMS LIKE WE'RE DOING THESE ONCE EVERY THREE OR FOUR MONTHS NOW, BUT IT'S BEEN A YEAR.
I'M GLAD TO SEE THINGS ARE GETTING A LITTLE BIT MORE BACK TO NORMAL.
I APPRECIATE YOU HAVING US HERE IN PERSON.
UM, IF Y'ALL WANNA, Y'ALL HAVE THREE DOCUMENTS THIS YEAR.
UM, WE DID HAVE TO DO A SINGLE AUDIT, WHICH I'LL GO OVER IN A LITTLE BIT, BUT I'M ACTUALLY ON THE ANNUAL FINANCIAL REPORTS TO BIGGER THICKER BOUNCE BACK.
AND IF YOU'LL LOOK AT PAGE ONE, THIS IS THE INDEPENDENT ARTIST REPORT.
AND THIS IS, UH, ONE OF THE REASONS, TWO OF THE MAIN REASON WHY WE WERE HERE WAS TO EXPRESS AN OPINION ON THE FINANCIAL STATEMENTS BASED ON THE INFORMATION THAT WAS GIVEN TO US BY THE COUNTY AUDITOR'S OFFICE.
AND WE WERE ABLE TO OFFER WHAT WE REFER TO AS UNMODIFIED OPINION.
THERE ARE FOUR TYPES OF OPINIONS THAT WE CAN OFFER AS CPAS.
AND THE UNMODIFIED OPINION IS THE HIGHEST LEVEL OF ASSURANCE THAT WE CAN OFFER.
IT'S CALLED A MODIFIED, BECAUSE WE DID NOT HAVE TO MODIFY YOUR OPINION FOR THINGS THAT THE COUNTY WASN'T KEEPING UP WITH OR DIDN'T HAVE MADE READY FOR US TO MAKE GAP BASIS FINANCIAL.
SO IN OTHER WORDS, WHAT THIS IS SAYING IS THAT YOU'RE KEEPING UP WITH CAPITAL ASSETS, YOU'RE KEEPING UP WITH YOUR LONG-TERM DEBT AND, AND THOSE THINGS THAT WE NEED TO SAY AND DOCUMENT TO MAKE SURE THOSE NUMBERS WERE CORRECT.
SO AGAIN, ONLY A TWO-PAGE DOCUMENT, BUT I KNOW THAT Y'ALL HAVE BEEN ISSUING DEBT FOR THE HIGHWAY PROJECTS AND Y'ALL GET GRANTS FROM, FROM TIME TO TIME AND, UH, ESPECIALLY WITH THE CORONAVIRUS RELIEF FUND AND THOSE TYPES OF THINGS, THOSE TYPE OF PEOPLE LOOK AT THIS AND MAKE SURE THAT THEIR MONIES THAT ARE COMING IN HERE HAVE A VERY GOOD CHANCE TO BE SPENT PROPERLY.
AND THERE ARE CONTROLS IN PLACE, UH, TO, TO MAKE SURE THAT ALL THOSE THINGS ARE, ARE IN GOOD WORKING ORDER.
SO IF YOU LOOK AT PAGE THREE, YOU CAN SEE THE MANAGEMENT, CISCO MISSION AND ANALYSIS, AND THIS IS PRETTY MUCH, UH, UH, PUT IN THERE WITH GATSBY STATEMENT 34 TO KIND OF PUT IN NARRATIVE TERMS. WHAT HAPPENED DURING THE YEAR, UM, FOR THOSE OF YOU THAT DON'T LOOK AT FINANCIALS LIKE, LIKE KAREN I DO EVERY YEAR OR ALL DAY, UM, THIS IS KIND OF A WAY TO GO THROUGH AND LOOK AND SEE WHAT HAPPENED DURING THE YEAR.
UM, AND YOU CAN SEE THERE ON PAGE FIVE THAT THIS IS REALLY THE ONLY PLACE ANYMORE WHERE THEY HAVE COMPARATIVE FINANCIAL INFORMATION FROM, UH, FISCAL YEAR 20 VERSUS FISCAL YEAR 19.
SO YOU CAN SEE WHERE CURRENT ASSETS WENT UP.
UM, MAINLY BECAUSE THERE WAS A LARGE INFLUX OF CASH WITH THE, UH, ISSUANCE OF THE BONDS FROM THIS YEAR.
UM, ONE THING THAT WE WERE, UH, HAPPY TO REPORT WAS IF YOU'LL FLIP TO SPEAKING OF LONG-TERM THAT IF YOU'LL LOOK, LET ME FLIP THROUGH HERE TOWARDS THE MIDDLE OF THE REPORT, UH, PAGE 42, THIS IS SOMETHING THAT WE'VE HAD TO INCLUDE THE LAST, UH, SIX YEARS IN THE, IN THE ANNUAL FINANCIAL REPORT IS YOUR, UH, LONG-TERM PENSION OR UNFUNDED PENSION LIABILITY.
AND YOU CAN SEE THAT LAST YEAR, THAT WAS A LITTLE BIT UNDER 6 MILLION THAT WILL BE REDUCED TO A UNDER 2 MILLION THIS YEAR.
AND THAT IS BECAUSE OF THE PERFORMANCE OF ASSETS THAT ARE BEING HELD BY CT CDRS.
SO GUYS POSITIONED THERE LOOKS A LOT BETTER, BUT YOU CAN KIND OF SEE THAT THAT NUMBER HAS BEEN TO 3.1 9.61 POINT.
AND IF YOU REALLY LOOK AT THIS, IT MOVES IN, IN RELATION TO THE STOCK MARKET.
SO YOU REMEMBER, WE'RE ALSO LOOKING AT THIS AS A MEASUREMENT DATE OF 1231, 2019.
SO 19 WAS A REALLY GOOD STOCK MARKET YEAR.
SO YOU CAN SEE THAT IN, UH, UH, THAT IT WAS $13,000 NET INVESTMENT INCOME.
WHEREAS LAST YEAR WAS A NEGATIVE 1.5 MILLION.
SO YOU CAN SEE WHERE THAT AD THAT THAT NUMBER WENT DOWN.
SO I JUST WANTED TO MAKE SURE THAT WE POINT THAT OUT.
THAT'S NOT A LIABILITY THAT THE COUNTY WILL EVER HAVE TO PHYSICALLY PAY, BUT IT IS SOMETHING THAT WE NEED TO TRACK AND NEEDS TO BE MEASURED.
AND, UH, I JUST WANTED TO POINT OUT THAT THAT WAS GOING IN THE RIGHT DIRECTION.
UM, IF YOU LOOK AT PAGE NINE OF THE FINANCIAL STATEMENTS, YOU CAN SEE, THIS IS YOUR STATEMENT OF NET POSITION.
UM, AND DUE TO THE FACT THAT THE NATURE OF THE BONDS THAT YOU GUYS ISSUED THE NET, THE NET POSITION IS, UH, IS IN A DEFICIT POSITION,
[00:10:01]
BUT THAT IS STRICTLY BECAUSE OF THE BONDS THAT YOU ALL ISSUE, WHERE A LOT OF THE FUNDS ARE GOING TO HIGHWAYS THAT DON'T BELONG TO THE COUNTY.SO THERE'S A LIABILITY THERE WITH NO ASSET TO OFFSET IT.
AND YOU'LL SEE A LOT OF COUNTIES UP IN THIS AREA THAT HAVE THESE HIGHWAY PROJECTS THAT ARE LOOKING LIKE THAT.
SO, UM, I JUST WANTED TO MAKE SURE THAT WE POINTED THAT OUT.
AND IF YOU, ON A MORE RELATABLE BASIS, IF YOU GO TO PAGE 11, YOU CAN SEE THE BALANCE SHEET FOR YOUR FUND STATEMENTS AND YOUR GENERAL FUND GENERAL ROAD AND BRIDGE CONSTRUCTION, ALL MEET THE CRITERIA TO BE PRESENTED AS MAJOR.
AND YOU CAN SEE THERE THAT THE FUND BALANCE AND THE GENERAL FUND ENDED UP AT ALMOST ALL 11.5 MILLION, WHICH IF YOU REMEMBER, SEVERAL YEARS AGO, THE FUND BALANCE WAS IN A LOT WORSE POSITION.
AND I KNOW THAT YOU GUYS HAVE DONE A LOT TO, UM, YOU KNOW, MAKE SOME CHANGES AND REALLY WATCH EXPENDITURES AND, AND REALLY DO SOME THINGS.
AND SO THIS YEAR YOU WERE ABLE TO ADD ABOUT 2.8 MILLION TO FUND BALANCE THERE.
SO, UH, FROM A WAY STANDPOINT, YOU'RE PRETTY MUCH IN THE WHEELHOUSE.
I'M NEVER GOING TO CONDEMN ANYBODY FOR HAVING TOO MUCH FUN BALANCE, BUT YOU GUYS HAVE MADE IT TO WHERE YOU ARE IN GOOD FINANCIAL STANDING, BECAUSE THERE FOR AWHILE, IF SOMETHING UNEXPECTED HAPPENED, YOU WOULD HAVE HAD TO GO OUT AND GET SHORT-TERM FINANCING OR, OR FIGURE OUT SOME WAY TO HANDLE THOSE THINGS, BECAUSE THERE WAS NO FINANCIAL RESERVE THERE.
SO I APPLAUD THE COUNTY FOR MAKING THOSE TOUGH DECISIONS TO GET THAT FUND BALANCE UP.
UM, RODEN BRIDGE STILL HAS OVER $2 MILLION FUND BALANCE.
AND YOU CAN SEE THAT THAT CONSTRUCTION PROJECT FUND BALANCE INCREASED SIGNIFICANTLY BECAUSE OF THE PROCEEDS OF DEBT.
AND AS THOSE PROJECTS CONTINUE TO HAPPEN, WE'LL SEE THAT FUND BALANCE, UH, DECREASE, WHICH IS THE NORMAL OPERATING CYCLE THERE.
UH, ONE THING THAT I'D LIKE TO POINT OUT IS IF YOU LOOK AT PAGE EIGHT, YOU REMEMBER DURING FISCAL YEAR, 2020, YOU GUYS DID ISSUE SOME REFUNDING BONDS.
AND I JUST WANTED TO POINT OUT AND MAKE SURE THAT IT GETS ON THE RECORD, THAT THAT IS GOING TO, UH, DECREASE TOTAL DEBT SERVICE PAYMENTS BY ALMOST 3.3 MILLION ON THE OLD DEBT THAT YOU GUYS GOT RID OF, UH, WITH A, UH, PRESENT VALUE NET SAVINGS OF, OF A LITTLE UNDER $3 MILLION.
SO I APPLAUD THOSE BOND ISSUES ARE ALWAYS KIND OF A PAIN.
KAREN HAS THE BOOK, THE ENTRIES YOU GUYS HAVE TO GO OUT AND SELL THE DEBT.
BUT, UH, YOU KNOW, I THINK THAT THAT REALLY PAID OFF IN, IN LOWERED SOME OF THE LONG-TERM OBLIGATIONS THAT COUNTY HAD BY REPLACING THAT HIGHER INTEREST RATE DEBT WITH LOWER INTEREST RATE DEBT.
SO, UM, APPLAUD THE COUNTY FOR THAT.
UM, THE, THE REST OF THE NOTES ARE PRETTY MUCH WHAT WE TALKED ABOUT, THE PENSION, UH, THE, THE RETIREE HEALTH PLAN AND THOSE THINGS ALL LOOK GOOD AND ARE IN GOOD WORKING ORDER.
AND ONE THING THAT I LIKE TO LOOK AT IS ON PAGE 47 IS YOUR BUDGET TO ACTUAL FOR YOUR GENERAL FUND.
AND, UM, IF YOU LOOK AT THAT, YOU CAN SEE THAT YOU HAD MORE REVENUE THAN YOU PROJECTED.
UM, YOU COLLECTED MORE THAN YOU PROJECTED, AND YOU STAYED UNDER ON ALMOST EVERY SINGLE LINE ITEM WITH THE EXCEPTION OF SOME INFRASTRUCTURE AND ENVIRONMENTAL SERVICES, BUT OVERALL IN TOTAL EXPENDITURES, YOU STAYED ABOUT ALMOST A MILLION DOLLARS UNDER WHAT YOU'D BUDGETED.
SO THOSE TWO THINGS ARE THE MAIN FACTORS FOR WHY YOUR GUYS' FUND BALANCE WENT UP.
AS YOU BROUGHT IN MORE THAN YOU THOUGHT SPENT LESS THAN YOU BUDGETED AND SHOCKING HOW THAT WORKS SOMETIMES, BUT, UH, UM, APPLAUD THE COUNTY FOR DOING THAT.
AND I KNOW THAT THOSE, A LOT OF THE THINGS THAT WERE DONE TO MAKE THAT FUN BALANCE INCREASE WERE TOUGH CHOICES BY THE COUNTY.
UM, SO, SO THAT'S PRETTY MUCH THE FINANCIALS.
IN A NUTSHELL, IF YOU LOOK AT THE OTHER, UH, PACKET, WE HAVE THE SINGLE AUDIT REPORT AND BECAUSE THE COUNTY DID RECEIVE THE, UH, CRF FUNDING, UH, THAT, THAT PAID A LOT OF PAYROLL FOR THIS YEAR.
UM, WE DID HAVE TO CONDUCT OUR AUDIT UNDER THE SINGLE AUDIT ACT FOR FEDERAL AWARDS.
AND WE ALSO HAD TO DO IT FOR STATE AWARDS BECAUSE YOU GUYS HAD THE SOIL AND CONSERVATION, UH, STRUCTURAL REPAIR ACTIVITY, UH, GRANT THAT WAS ABOUT 1.3 MILLION.
AND WE WERE HAPPY TO REPORT THAT BOTH FROM A FEDERAL AUDIT AND A STATE SINGLE AUDIT THAT WE DID NOT HAVE ANY MATERIAL WEAKNESSES OR ANY DEFICIENCIES TO REPORT TO THE COURT, UM, KAREN AND THEIR GUYS, AND THE PEOPLE THAT ADMINISTER THESE GRANTS, THAT A SUPER JOB THAT, THAT CRF IS, UH, I MEAN, IT'S KIND OF LIKE, HERE'S SOME MONEY.
YOU CAN'T DO THIS WITH IT THEN A WEEK LATER, WELL, YOU CAN DO THIS WITH IT THEN THE NEXT WEEK.
SO I, YOU KNOW, I APPLAUD THE COUNTY AND PEOPLE THAT WERE ADMINISTERING THAT, UH, TO MAKE SURE THAT THEY WERE GETTING ALL THEIR REPORTS INTO TEE THEM ON TIME AND, YOU KNOW, UM, HAVE Y'ALL GOT Y'ALL'S FIRST AND SOLOMON TO THE NEXT, I GOT NOTICE FRIDAY AT EIGHT.
SO THERE'S ANOTHER BIG BATCH OF THOSE FUNDS COMING.
[00:15:01]
WE HAVE A LOT MORE TIME THIS TIME.BUT AGAIN, I DON'T KNOW IF YOU'VE SEEN JUDGE WHAT THEY'VE SAID.
YOU CAN SPEND IT ON IT'S IT'S THREE BULLET POINTS.
AND, AND, AND, YOU KNOW, A LOT OF MY COUNTIES ARE ASKING ME LIKE, WELL, YOU KNOW, WHAT CAN WE DO WITH THIS? AND I'M, I'M IN THE SAME BOAT YOU GUYS ARE.
IT'S NOT LIKE THEY'RE TELLING ME, HEY, YOU CAN GO TELL EVERYBODY, YOU CAN SPEND IT ON THESE THINGS.
I MEAN, IT'S, IT'S PRETTY VAGUE AND PRETTY, I DON'T KNOW, NOT DETAILED ENOUGH AT ALL.
AND I FEEL LIKE THEY WERE JUST ENGAGE THAT CONSULTANT, WHICH SHOULD BE A COMFORT, I WOULD THINK TO THE ALTAR UH Y'ALL FOR THAT WE'VE ENGAGED SOMEBODY THAT CAN HELP US NAVIGATE THOSE WATERS.
CAUSE I KNOW THEY SAY, YOU KNOW, IT'S LIKE YOU CAN DO INFRASTRUCTURE AND, AND PEOPLE ARE LIKE WHERE THEY WANT TO DO, LIKE, UH, SOME OF THESE INTEROPERABILITY, THE RADIO TOWER STUFF.
AND SO PEOPLE ARE TELLING ME, WELL, I DON'T KNOW IF YOU CAN DO IT WITH THIS.
SO, UM, I REALLY APPRECIATE THAT YOU GUYS ARE GETTING THAT BECAUSE THE ONES, A LOT OF OUR CITIES AND COUNTIES WERE UNSURE ABOUT WHAT THEY COULD DO WITH EVEN THAT FIRST ROUND.
AND THEY WERE DOING THE SAME THING.
IF THEY HAD A BIG PROJECT OR SOMETHING, THEY WERE GETTING LIKE APPROVAL FROM A CONSULTANT OR FROM A, FROM AN ATTORNEY TO MAKE SURE THAT THEY HAD DOCUMENTED THAT SOMEONE HAD LOOKED AT THIS AND THEY DIDN'T JUST GO, YOU KNOW, GO SPEND IT ARBITRARILY.
SO I APPRECIATE YOU GUYS GETTING THAT IN.
AND AGAIN, UM, YOU KNOW, WORKING WITH KAREN AND HER GUYS IS ALWAYS A PLEASURE AND EVERYBODY, THE COUNTY IS ALWAYS SUPER HELPFUL TO US.
YOU KNOW, WE GO OUT THIS YEAR, WE HAD TO DO A MORE REMOTELY, BUT WE STILL WERE ABLE TO GET IN TOUCH WITH A LOT OF COUNTY EMPLOYEES AND DO OUR REQUIRED FRAUD, YOU KNOW, QUESTIONNAIRES AND NOBODY HAD ANY, ANY INKLING OF, OF THINGS THAT THEY THOUGHT WERE GOING ON.
SO WE APPRECIATE EVERYBODY GETTING BACK WITH US, EVERYTHING BEING TIMELY.
UH, THE INFORMATION THAT KAREN GAVE US WAS AN EXTREMELY GOOD WORKING ORDER.
YOU KNOW, TRIAL BALANCE FROM THEM IS REALLY GOOD SHAPE.
AND ALL WE HAVE TO DO IS REALLY MAKE SOME ENTRIES TO GET THINGS TO SEPTEMBER 30, 2020.
SO, YOU KNOW, WE REALLY APPRECIATE BEING OF SERVICE TO THE COUNTY.
AND IF, IF Y'ALL HAVE ANY QUESTIONS, I'LL BE GLAD TO ENTERTAIN THOSE NOW.
BUT YOU KNOW, A LOT OF PEOPLE WHEN WE'RE DONE WITH THESE ARE LIKE, WHAT WOULD YOU, IF THIS WAS LIKE A SCHOOL PROJECT, WHAT GRADE WOULD YOU GET? I MEAN, THIS, THE, YOU KNOW, THE AUDITS IN A, I MEAN, ESPECIALLY ALL THE THINGS Y'ALL HAVE GOING ON HERE.
OH, YOU'RE NOT THE TEACHER, HE'S THE TEACHER, BUT REALLY GOOD.
AND WE APPRECIATE ALL THE HELP THAT WE'VE GOT BECAUSE YOU KNOW, THIS IS, UH, YOU KNOW, THERE ARE REQUIREMENTS THAT WE HAVE TO FOLLOW WHEN WE DO, BUT IT IS KIND OF A COLLABORATIVE EFFORT BECAUSE WE CAN'T GET THIS WITHOUT INFORMATION FROM THE COUNTY WITH HELP FROM YOU GUYS.
QUESTION FOR JOHN, DO JUST MAKE A COMMENT.
I THINK, UH, I'M SURE THAT EVERYBODY UP HERE HAS EXPERIENCED THE SAME THING THAT WE ON OCCASION.
HERE'S SOME CRITICISM FROM THE CONSTITUENCY ABOUT, UH, UH, THE EFFICIENCY AT WHICH THE COUNTY OPERATES OR THE, UM, APPROPRIATENESS OF HOW WE EXPEND FUNDS.
AND, AND, UH, I THINK THERE'S THIS KIND OF AUDIT, UH, AND THESE KINDS OF FINDINGS ARE REALLY IMPORTANT TO MAKE SURE THAT, THAT THE CITIZENS OF THIS COUNTY KNOW THAT, THAT THERE REALLY IS A, UH, A CONCERTED AND, UM, UH, COMPLETELY COMMITTED EFFORT TO ENSURE THAT WE ARE, THAT WE ARE FISCALLY PURE.
AND, UH, I APPRECIATE YOUR EFFORTS AND THE, UH, AND REALLY THE, THE FACT THAT YOU GUYS WOULD COME HERE AND MAKE THESE, MAKE YOUR FINDINGS PUBLIC.
I THINK IT REALLY MEANS A LOT TO THE COUNTY.
I TOLD KAREN A. LONG TIME AGO THAT, UM, FOR ME, IT'S A BIG COMFORT, KNOWING THAT THAT DEPART HER DEPARTMENT IS, IS REALLY DOING AN EXCELLENT JOB BECAUSE THE REALITY IS THERE'S A LOT OF DETAIL THAT IT'S HARD FOR US TO CATCH IN.
AND SO THAT'S, IT'S NOT LIKE THIS EVERYWHERE.
THERE'S A, WOULD YOU AGREE? NO, I AGREE.
IT'S NOT LIKE THIS EVERYWHERE.
I MEAN, AND THERE ARE A LOT OF THEM LIKE THIS, BUT THERE WERE ALSO SEVERAL THAT DON'T GO LIKE THIS AND I'VE, I DON'T HAVE A LOT OF THOSE.
UM, BUT THE ONES THAT YOU DO, YOU REMEMBER THEM, AND THEY'RE NOT AS PLEASANT AS THIS, SO WE APPRECIATE EVERYTHING WE GET FROM YOU GUYS.
I KNOW, I KNOW THIS JUST A FEW YEARS AGO, WE WERE QUITE A DIFFERENT SHAPE AND HAD A LOT OF FUN.
WE'VE MADE A DRASTIC DISTRICT IN THE, YOU KNOW, BRINGING THE FUND BALANCE UP AND EVERYTHING.
IT'S, IT'S REALLY ENJOYABLE TO KNOW THAT YOU HAVE A LITTLE MONEY IN THE BANK TO GO A FEW MONTHS.
IF SOMETHING HAPPENS AGAIN, YOU KNOW, JUST THE GENERAL PUBLIC UNDERSTANDS THAT IF YOU, IF YOUR CHECKBOOK HAS MONEY IN IT AT THE END OF THE MONTH AND YOU GET
[00:20:01]
A NEW PAYCHECK AND YOU GET THE ADD TO IT, IT'S NICE THAT YOU CAN CARRY OVER AGREE THEN.SO, YOU KNOW, WE THANK KAREN ALL THE TIME.
AND THAT'S THE REST OF MAYBE I'M SURE EVERYBODY ELSE DOES TOO, BUT I THINK, I THINK IT'S A GOOD, VERY GOOD REPORT.
WELL, CONGRATULATIONS, KAREN, FOR THE JOB YOU'VE DONE.
AND I'VE BEEN HERE FOR FOUR AND A HALF YEARS, AND I'M STILL SCARED OF YOU.
ANYTHING ELSE FOR JOHN? THANK YOU.
WHAT'S UP FOR US ON ITEM SIX WOULD BE LOOKING FOR A MOTION TO APPROVE THE COFFIN COUNTY ANNUAL AUDIT FOR THE FISCAL YEAR 2000 OR 2020.
WE HAVE MOTION AND COMMISSIONER PHILLIPS.
IS THERE A SECOND, SECOND SEGMENT COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES.
[2. CONSENT AGENDA]
UP TO THEM TO THE CONSENT AGENDA.AND WE'LL TALK ABOUT ITEM A, WHICH IS THE ONLY THING ON THERE.
UM, WE HAD A VERY SMALL REVISION TO THE, UH, REALLY JUST KIND OF A, I DON'T KNOW, SORT OF WENT AWAY, BUT, UH, IF YOU LOOK AT ITEM 16, THAT WAS CHANGED TO READ MOTION, TO APPROVE ALLOCATION OF ALL FUNDING.
I THINK THERE WAS MAYBE A CUT AND PASTE ERROR OR SOMETHING IN THAT.
SO IF ANYONE HAS ANY QUESTIONS, THEY CAN ADDRESS THEM TO THE CLERK.
THEN, UH, IS THERE A MOTION TO ACCEPT THE COMMISSIONER'S COURT MEETING MINUTES FROM MAY 25TH, 2021? I'LL MAKE A MOTION.
IS THERE A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING I WAS SUPPOSED TO KNOW THAT MOTION CARRIES.
[7. Auditor; Discuss/Consider line item transfers.]
AUDITOR, DISCUSS CONSIDERED LINE ITEM PAYMENTS.UM, THESE WERE EMAILED TO YOU EARLIER DURING THE WEEK.
UM, I HAVE ONE CHANGE THAT I NEED TO ASK YOU TO APPROVE.
UM, FACILITIES DEPARTMENT HAD TALKED TO THEIR SUPERVISOR AND ASKED TO MAKE SOME MONEY FOR WHEN THE CLEANING CREWS ARE ON VACATION THAT HAVE A LITTLE EXTRA, THEY GET HIRE SOME HELP INSTEAD OF USING ONE OF THEIR ACTUAL MAINTENANCE WORKERS.
AND I WAS TOLD A THOUSAND AND THE SUPERVISOR APPROVED IT, BUT THEN THEY SUBMITTED ONE FOR 5,000.
AND I NEED TO ASK YOU TO CHANGE THAT.
AND THEN IF THEY AGREE TO AN ADDITIONAL INCREASE, I'LL BRING IT BACK QUESTIONS.
AND WE MOVED SOME MONEY OUT OF UNIFORMS FOR CONSTABLE PRECINCT THREE, BECAUSE TWO OF HIS, UH, DEPUTIES VEST WERE OUTDATED AND WE THOUGHT IT'D BE SAFER TO GET THEM SOME FAST.
SO THAT'S ONE THAT IS, THEY NEED THOSE.
IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE LINE ITEM TRANSFERS AS NOTED BY THE AUDITOR? I'LL MAKE THAT MOTION WHERE THE MOTION FOR MR. PHILLIPS IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
THOSE OPPOSED NO MOTION CARRIES AUTOMATE,
[8. Auditor; Discuss/Consider claims for payment.]
DISCUSS, CONSIDER CLAIMS FOR PAYMENT.YOUR CLAIMS FOR PAYMENT ARE $514,922 AND 28 CENTS.
YOU HAVE A PAYROLL OF A MILLION, THREE 99, EIGHT 66 39 FOR A TOTAL OF MILLION $914,788 AND 67 CENTS.
DO YOU HAVE ANY QUESTIONS ABOUT THOSE CLIENTS FOR PAYMENT? IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE CLAIMS FOR PAYMENT AS PRESENTED ONLY MOTION THAT MOTION COMMISSIONER HUNT.
IS THERE A SECOND, SECOND, SECOND, SECOND FROM COMMISSIONER CAGE, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
THOSE OPPOSED NO MOTION CARRIES ITEM NINE.
[9. Judge Richards; To present any scheduled reports.]
A THIS COMES FROM THE DISCUSSION THAT WE HAD OR THE ACTION THAT WE TOOK SOME WEEKS AGO.UH, THIS IS THE ITEM THAT YOU'LL SEE ON THE AGENDA FOR PRESENTING SCHEDULED REPORTS.
UH, THE SCHEDULE REPORTS ARE, WERE DOCUMENTED IN OUR COMMISSIONER'S COURT MEETING, UH, AND, UH, WE SENT THOSE SCHEDULES OUT TO ALL THE APPROPRIATE DEPARTMENT HEADS.
AND, UM, WE, UM, SO WE HAVEN'T, I DON'T THINK ANYONE IS BEING WILLING TO HEAR A DAY TO GET THE REPORT, THE FORKS.
[00:25:02]
SO ITEM 10,[10. Judge Richards; Discuss/Consider exiting regular meeting and enter into executive session.]
UH, IS DISCUSS, UH, DISCUSSING, CONSIDER EXITING A REGULAR MEETING AND GOING INTO EXECUTIVE SESSION.IS THERE A MOTION TO DO SO I'LL MAKE THAT MOTION COMMISSIONER PHILLIPS.
IS THERE A SECOND I'LL SECOND CYCLE COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
THOSE OPPOSED? NO, THAT MOTION CARRIES PURSUANT
[11. Executive Session; Pursuant to Section §551.076 of the Texas Gov't Code, the Commissioners Court will meet in closed session to discuss security devices or security audit.]
TO SECTION.SO AUTUMN 11 PURSUANT TO SECTION FIVE 51.076 OR THE TEXAS GOVERNMENT CODE.
THE COMMISSIONER'S COURT WILL MEET IN CLOSED SESSION TO DISCUSS SECURITY DEVICES OR SECURITY AUDIT WE'RE IN EXECUTIVE SESSION.
[12. Judge Richards; Discuss/Consider exiting executive session and enter back into regular meeting.]
IS A MOTION, THE INTER MAKING TO A MOTION SECOND.ALL RIGHT, YOU GOT THAT BANK EVER, RIGHT? THAT EMOTION AND, UH, COMMISSIONER CASE A SECOND.
UH, SO WE'RE MACK IN THE REGULAR
[14. Sheriff Beavers; Discuss/consider any action necessary regarding the security devices or security audit presented in executive session.]
SESSION THAT WE HAVE MANY MOTIONS ARE COMING DOWN IN THE, INTO, UH, OUT OF AN EXECUTIVE SESSION.AND I THINK WE HAVE ONE WE'LL REMAIN WELL.
YOU'RE TALKING ABOUT PASSING THE BUCK.
YOU CAN GO AHEAD AND READ THE MOTION TO MAKE A MOTION, TO APPROVE THE SHERIFF, TO TAKE THE NECESSARY ACTIONS, TO ENSURE THE SAFETY AND SECURITY OF COUNTY BUILDINGS, COUNTY, PERSONNEL, AND COUNTY PROPERTY.
I'LL SECOND THAT MOTION ALL IN FAVOR OF THE MOTION, THE MOTION PASSES.
UH, SO WE'RE GOING TO MOTION 15 ROSENDO AND I'LL MAKE IT.
WHAT IS THAT? OH, IS THAT MOTION IN THERE TO PRESENT? EXCEPT SHERIFF'S REPORT.
I'M GOING TO, UH, LET ME MAKE THIS, WE NEED THIS PASSOVER, HUH? YEAH.
I JUST WANT TO MAKE THE LAST MOTION.
YOU WANT TO MAKE THE LAST ONE? YEAH.
CAUSE YOU ALWAYS GET TO MAKE IT.
[16. Adjourn Regular Meeting]
I'M GOING TO ASK FOR A MOTION 16 TO, UH, UH, I'D LIKE TO MAKE A MOTION TO ADJOURN THIS MEETING, MAN, THIS ARM TO SAY COMMISSIONER CATES HAS MADE A MOTION TO ADJOURN THIS MEETING.IS THERE A SECOND? I'LL SECOND.
THERE'S A SECOND BY COMMISSIONER.
LAURA, COULD YOU OUTLINE THAT.