Jul 27, 2021 Commissioners Court

THIS REGULAR MEETING

[00:00:01]

[Call to Order]

TODAY IS TUESDAY, JULY 27TH, 2021 9:00 AM IN THE COMMISSIONER'S COURT MEETING ROOM IN THE COURTHOUSE ANNEX.

UM, OUR PASTOR IS NOT WITH US TODAY, BUT, UH, COMMISSIONER CAGE IS GOING TO OFFER AN INVOCATION AND COMMISSIONER PHILLIPS IS GOING TO LEAD US INTO THE PLEDGES, PLEASE.

HOW MANY OF THE OBJECTS, AND IF YOU'LL PRAY WITH YOUR LORD, WE THANK YOU FOR THIS DAY.

WE COME TO YOU HUMBLY.

WE ASKED YOU TO LEAD US AND GUIDE US AND INSPIRE US TODAY IN THIS COURT.

AS WE TRY TO MAKE GOOD DECISIONS FOR OUR CITIZENS, FOR OUR EMPLOYEES, LORD, WE ASK YOU TO BLESS OUR FIRST RESPONDERS, OUR MILITARY LORD.

WE THANK YOU FOR THE MANY, MANY BLESSINGS WE ENJOY IN THIS COUNTY, IN THIS STATE AND IN THIS COUNTRY AS ALWAYS LORD, WE COME TO YOU HUMBLY ASKING YOUR GUIDANCE IN ALL WE DO AMEN OF UNITED STATES OF AMERICA.

THANK GOD FOR ALL THE FLAG.

I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD.

THANK YOU VERY MUCH.

WE NORMALLY WE HAVE A QUORUM PRESENT.

UH, COMMISSIONER BARBARA IS UNABLE TO BE HERE TODAY.

UM, NORMALLY WE WOULD HAVE COMMENTS FROM VISITORS, BUT I DON'T HAVE ANY CARDS FROM THE CLERK.

SO I GUESS WE DON'T HAVE ANYONE WANTING TO SPEAK TO US THIS MORNING.

UH, ROUTINE CORRESPONDENCE.

I REALLY HAVE NONE.

DOES ANYONE HAVE ANY THEN MOVING ON TO ITEM

[2. CONSENT AGENDA]

UH, IF ANYONE WANTS TO TAKE ONE OF THOSE ITEMS AND DISCUSS IT SPEAK NOW, AND IF NOT, IS THERE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED? I'LL MAKE THAT MOTION MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND ONE COMMISSIONER.

KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES NEXT UP.

GALLAGHER CONSTRUCTION

[3. Gallagher Construction; Receive Justice Center & Pet Adoption Center construction update.]

CONSTRUCTION UPDATE.

GOOD MORNING.

GOOD MORNING.

GOOD MORNING.

I'LL STATE THE OBVIOUS.

I THINK WE'RE SEVEN DAYS WITHOUT RAIN, WHICH IS A GOOD THING.

UH, NOW EVERYTHING, A LOT OF DRY WEATHER THINGS ARE STARTING TO PROGRESS AGAIN AND MOVE ALONG AND, UM, KIND OF, I THINK Y'ALL GOT THE UPDATE THAT WE SENT TO Y'ALL.

UM, THE, UH, ON THE JUSTICE CENTER, THE MAIN LOWER LEVEL FOUNDATION, WE HAVE ALL THE PIERS IN WE'RE POURING CONCRETE GRADE BEANS.

WE MADE A BIG POOR FRIDAY AND ANTICIPATING MAKING ANOTHER BIG POUR LATER THIS WEEK, UH, WHICH WOULD BE ABOUT 90%, 95% OF THEM.

ONE SECTION LEFT OUT SO WE CAN KEEP ACCESS.

UH, ONCE THAT'S DONE, WE'LL START LEVELING IT OUT AND GETTING IT READY FOR OUR PLUMBER AND START WORKING ON ALL THE UNDERGROUND PLUMBING THAT GOES IN THAT LOWER LEVEL IN THE SAME LIGHT.

ALSO THE CONCRETE CREWS WILL START MOVING FORWARD WITH THE WALLS THAT DIVIDE UP FOR THE LOWER LEVEL SECTION AND THERE'S SOME TALL WALLS AND A LOT OF THEM THAT GO.

SO IT'S ALL PROGRESSING WELL.

I MEAN, GIVEN THE RAIN, WE ACTUALLY WORKED A COUPLE OF SUNDAYS TO TRY TO HELP MAKE UP SOME OF THE TIME AND, UH, GOING WELL, THE, UH, BACK DRIVE AREA.

UH, WE'RE GOING TO POUR THE LAST BIG SECTION IN THE MORNING THAT GETS THE SHERIFF ACCESS TO THE BACK DETENTION CENTER.

AND THERE'S ONE LITTLE SECTION AT THE FENCE THAT WE HAVE TO TIE IN.

AND ONCE THE FENCE IS GOING TO THAT TEMPORARY FENCE IS RELOCATED FOR IS ACCESS.

AND WE'RE ACTUALLY THE CREWS SUPPOSED TO BE THERE THE DAY YOU START SETTING POSTS FOR IT TO GET THAT DONE.

SO THAT BACKDROP SHOULD NOT BE FAR OUT FROM GETTING FINISHED UP AND USABLE FOR THE COUNTY.

SO ONCE THAT'S DONE, THEN THAT ALLOWS US TO TEAR THE OLD DRIVE OUT.

THAT'S PROVIDING HIM CURRENT ACCESS.

UH, THE ELECTRICIAN UTILITIES GETTING ALL THE PATHWAYS FOR THE LIGHTING SITE LIGHTING AND MAIN POWER COMING IN THAT HAS TO BE PUT IN UNDER THE PAVING IS WORKING AND, UH, THE MOUNTAIN HAS GONE THE SKI SLOPES GONE AND WE'RE FIXING START GRADING THAT AREA OUT TO GET PREP, START READY TO PREP FOR DOING MORE OF THE PARKING AREAS OUT FRONT.

ALSO THE, A SIDE LOT FOR THE, UH, SHERIFF'S STAFF PARKING.

WE PUT THE FENCE UP, WE'VE GOT THE, A TEMPORARY LAP PULL-UPS SHERIFF CALLED ME ON IT, CAUSE IT WAS KIND OF CROOKED.

AND WE USED AN OLD POLE PUT UP TEMPORARY AND WE'LL SWAP IT OUT WITH THE PERMANENT ONE ONCE IT COMES IN.

BUT WE ALSO GOT ALL HIS DEVICES UP TO ALLOW HIM TO UTILIZE IT WITH THE SQUAD CARS STUFF, PATROL CARS.

AND ANOTHER THING WE'RE DOING IS WE'RE USING A LOT OF THAT DIRT IN THE BACK FOR THE SHERIFF.

WE BUILT UP SOME OF THE BACK AREA TO GET THEM ACCESS

[00:05:01]

SO THAT ALL WORKED OUT REALLY WELL, BUT THE SHERIFF'S HELP PET CENTER.

UM, ALL THE GROUND, THE BUILDING PIERS ARE COMPLETE.

ACTUALLY ALL PEERS ARE COMPLETE.

UH, THE, UH, ALL THE GRAY BEAMS ARE POOR.

THE PLUMBING IS PROBABLY ABOUT 85% COMPLETE AND WE'RE GONNA MAKE THAT SECTION IN TWO PORES AND CONCRETE GUYS ARE ACTUALLY SETTING UP THE FRONT HALF OF THE BUILDING, JUST STARTING TO PREP IT FOR TODAY TO OUR PUSHES, TO POUR IT LATER NEXT WEEK.

AND WE'VE GOT STEEL COMING FOR THAT FRONT SECTION SHORTLY AFTER.

AND THEN THE PLUMBER WILL BE DONE EARLY NEXT WEEK IN THE BACK SECTION.

AND THEN WE'LL TURN THAT OVER TO THE CONCRETE GUYS TO GET THE BACK SECTION POURED.

AND WE, UH, ALSO REPORTED THE BIG LARGE SECTION OF PAVING OUT FRONT ON THE SOUTH SIDE OF THE BUILDING, UH, JUST FOR CONSTRUCTION ACCESS AND USABILITY.

SO, BUT IT'S DRY.

WEATHER'S HELPING HER, EVERYTHING'S PROGRESSING ALONG AS WELL AS WE CAN.

AND WE'RE PUTTING, KEEP PUSHING FOR THE, FOR THE FINISH.

UM, SO STEEL FOR THE PET ADOPTION CENTER IS DUE IN A FEW WEEKS, RIGHT? YEAH, YEAH.

IT'S READY.

IT'S FABRICATED IS SITTING AT OUR STEEL MANUFACTURER AND WE RE YOU KNOW, BEFORE ALL THE RAINS WE HAD, IT'S ALREADY SCHEDULED TO BE HERE ABOUT NOW.

SO WE'VE BEEN COORDINATING WITH THEM.

AND SO WHEN WE GET THE CONCRETE POURED, THAT'S THE FRONT HALF IS THE STEEL, MOSTLY STEEL STRUCTURE.

THE BACK HALF IS BEING POURED.

SECOND IS ALL THE GLAZE BLOCK, WHICH IS RIGHT NOW, STILL ON TRACK TO BE HERE MID AUGUST, WHICH IS FROM THE BEGINNING.

IT WAS A VERY LONG LEAD ITEM.

SO IT WAS GOING TO KIND OF FALL RIGHT IN PLACE WHERE WE CAN POUR THE FRONT SECTION AND START PUTTING STEEL UP, GETTING SEX.

AND SEC, SECOND SECTION POURED AND START LAYING THE BLOCK.

SO WHEN THE, WHEN WILL THEY START, WE START SEEING SOME VERTICAL STUFF ON THE JUSTICE CENTER.

DO YOU THINK A LITTLE WAYS AWAY? ISN'T IT, IT'S A LITTLE WAYS AWAY.

CAUSE I MEAN, THE WALLS HIMSELF IS GOING TO TAKE AT LEAST THREE WEEKS TO POUR THOSE.

AND, AND WE ACTUALLY, BECAUSE OF THE CONSTRUCTION, WE'RE WORKING WITH THE ENGINEER, WE HAVE TO POUR THE WALLS, WE HAVE TO POUR THE MAIN FLOOR FOUNDATION AND IT'S GOT TO REACH A CURE STRENGTH BEFORE WE CAN BACKFILL IT FOR THE UPPER LEVEL.

AND SO WE'RE STILL SEVERAL WEEKS OUT ON THAT, BUT ARE YOU SEEING ANY RELAXING OF THE, LIKE THE SCARCITY OF SOME THINGS LIKE CONCRETE AND THAT SORT OF THING? IT'S STILL ONGOING, I GUESS WITH ALL THE RAIN, WE'VE BEEN LUCKY THAT WE'VE BEEN ABLE TO COORDINATE IT.

WE'RE NOT HAVING THE CONCRETE ISSUE.

YOU KNOW, THERE'S A DAILY LITTLE THINGS THAT ARE COMING UP THAT JUST SEEMS LIKE SEALANTS AND STUFF LIKE THAT.

I MEAN, WE'RE, IT'S JUST A ROOFER.

THE PHONE FOR THE ROOF IS A LONG LEAD ITEM.

HE'S MANAGED TO GET ENOUGH FOR THE PET CENTER AND HE'S GOT IT LINED UP.

HE'S WORKING ON THE JUSTICE CENTER, BUT IT'S JUST, IT'S, IT SEEMS LIKE IT'S EVERY OTHER DAY CALL WITH LITTLE THINGS THAT CHANGING, BUT THERE'S SOME THINGS LIKE, LIKE I SAID, THE CONCRETE WORKED OUT IS FINE, SO WE JUST HAVE TO KEEP MOVING FORWARD.

AND IF WE HAVE, IF WE RUN INTO SOMETHING THAT'S NOT AVAILABLE OR WORKING WITH THE ARCHITECTS TO TRY TO MAKE ADJUSTMENTS AS NEEDED, I KNOW IT'S A JUGGLING ACT.

IT IS.

IT'S A, IT'S A DREADED CALL WHEN THEY COME IN.

IT'S A DREADED CALL.

SO NO, IT'S, IT'S, UH, THERE'S SOME THINGS THAT I THINK ARE EASING UP AND THEN THERE'S SOME THINGS THAT ARE STILL, YOU KNOW, THAT ARE STILL HAVING ISSUES.

SO, UH, ANYBODY HAVE ANY QUESTIONS? NO, AND I DOING GREGG GUM.

I MEAN, IT'S LIKE THEY OUT THERE EVERY DAY, I GO BY THERE EVERY DAY.

I APPRECIATE IT.

YEAH, NO, WE'RE DRY WEATHER IS GOING TO HELP A LOT.

OF COURSE, NOW WE HAVE THE HEAT TO CONTEND WITH, SO WE DEFINITELY CAN'T.

WE'VE GOT TO WATCH THE GUYS WITH THE HEAT.

SO THAT'S ALWAYS SUMMED TO, I THINK, JUST TALKING TO A BUNCH OF ROAD COMMISSIONERS.

SO WE APPRECIATE THE DRY WEATHER.

I HEAR YOU, NO MATTER HOW BUSY LIE.

AND OF COURSE, YOU KNOW, THAT I MET WITH YOUR OTHER, OTHER SIDE OF THE DAY FOR THE SCHOOL WHERE I HAVE IT OPEN DINING AT THAT.

AND I CAN'T, I CAN'T EVEN PAT THEM.

I HAVE TO PASS IT EVERY NIGHT AND I'M THINKING, WELL, I'M TRYING TO FIGURE OUT HOW I'M GOING TO GET TO WORK.

I MEAN, IT'S, IT'S, I MEAN, THAT'S GOING TO BE, I WAS GOING TO BE, BUT MAN Y'ALL DID, Y'ALL DOING A WONDERFUL JOB.

I APPRECIATE IT.

I MEAN, THAT'S, YOU KNOW, I WATCH THAT EVERY DAY.

GOOD.

SO THAT'S, THAT'S IT'S GOOD.

OKAY.

WELL THANK YOU FOR YOUR PUSHING IT.

THANK Y'ALL VERY MUCH.

I'LL GET BACK OUT THERE AND SKI SLOPE GET BACK OUT THERE AND CORRECT IT WITH SKI SLOPE.

YEAH.

OKAY.

UH, RUTLAND

[4. Raylan Smith; Discuss/Consider amendment to Contract RFP 20-01 Exhibit D, effective October 1, 2021.]

GOOD MORNING.

GOOD MORNING.

UM, I ALSO WANTED TO MENTION THAT THE BUDGET FOR THE JUSTICE CENTER IN PET ADOPTION CENTER WAS IN YOUR PACKET.

SO IF YOU HAVE ANY QUESTIONS ABOUT ANY OF THAT, LET ME KNOW, BUT THAT'LL ALWAYS BE INCLUDED ALSO.

UM, SO THIS ITEM IS THE AMENDED

[00:10:01]

UM, IF YOU REMEMBER LAST YEAR, WE MOVED TO A FOUR YEAR TERM JUST TO GIVE THE CONTRACTOR, UM, SOME LENGTH IN HIS CONTRACT SO THAT HE COULD WORK ON KEEPING THE PROCESSING STABLE.

UM, SO THIS WOULD BE A COMPARISON BETWEEN THE CURRENT AND THE PROPOSED, AND THIS WILL BE THE CHARGES THAT ARE TO THE CITIZENS AS WELL AS A SMALL INCREASE FOR THE CONVENIENCE STATION FEES FOR THE COUNTY QUESTIONS.

THEN IS THERE A MOTION TO APPROVE THAT AMENDMENT TO CONTRACT RFP 2001 IS PRESENTED? I'LL MAKE THAT MOTION.

WE HAD A MOTION COMMISSIONER HUNTER.

SECOND, SECOND, SECOND, COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES NEXT.

[5. Raylan Smith; Discuss/Consider the purchase of Justice Center furniture package and installation in the amount of $783,502.S4 utilizing Omnia Contract R191811; $204,168.18 utilizing Omnia Contract R191801; and $15,128.00 utilizing Buyboard Contract #584-19.]

MA'AM NEXT UP, UH, DISCUSS, CONSIDERED THE PURCHASE OF JUSTICE CENTER FURNITURE PACKAGE AND INSTALLATION IN THE AMOUNT OF $783,502 UTILIZING THE OMNIA CONTRACT, R 1 9 1 8 11 200 4,000 1 68 UTILIZING OMNIA CONTRACT ARE 1 9 1 8 0 1 AND 15,000 1 28 UTILIZING BUYBOARD CONTRACT 5 84 19.

I READ ALL THE DETAILS I HAD JUST BECAUSE OF THE SIZE OF THESE CONTRACTS.

YES, IT IS TIME TO GO AHEAD AND PUT OUR ORDER IN FOR THE JUSTICE CENTER FOR ALL OF THE FURNITURE.

SO I ALSO INCLUDED THE LAYOUT OF THE FURNITURE SO Y'ALL WOULD UNDERSTAND WHAT ALL IS GOING INTO IT.

UM, THESE PROCESSES DO INCLUDE INSTALLATION.

SO THIS WILL BE DELIVERED AND INSTALLED WITH THE, ON THE BUILDING.

ARE YOU HEARING ANYTHING ABOUT CONCERNS ABOUT DELIVERY? NO.

I'VE BEEN TALKING TO THE FURNITURE COMPANY AND I ALSO HAD A CALL WITH, UM, THE LARGE CABINET, THAT LARGE FILE STORAGE PEOPLE.

AND AS LONG AS WE STAY AHEAD OF SCHEDULE AND GET EVERYTHING ORDERED, THEY'VE NOT HAD ANY PROBLEMS. THAT'S ALL, THAT'S A LOT OF PARTS.

I'M LOOKING AT IT ON THEM AND THEY DON'T EVEN THINK ABOUT IT.

I MEAN, PEOPLE JUST DON'T EVEN THINK, YEAH, THAT'S WHY I WANTED TO MAKE SURE LIKE IT IS A LOT OF FURNITURE GOING INTO THAT BUILDING.

SO, UH, WOULD ANYONE CARE TO MAKE A MOTION TO APPROVE THOSE PURCHASES AS PRESENTED IN AUTUMN FIVE? AH, I'LL MAKE THAT MOTION.

THAT MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES

[6. Raylan Smith; Discuss/Consider permission to solicit RFP 21-10: Annual Contract for Facility Janitorial Services.]

UM, AND I, I DO WANT TO START OUT WITH, I KNOW THAT THERE WAS A LITTLE BIT OF CONFUSION AS FAR AS WHAT WAS PUT INTO THE BUDGET, THE WORDING IN THE BUDGET.

SO THIS RFP IS NUMBER ONE FOR THE PET ADOPTION CENTER, THE THOUGHT PROCESSES THAT WE WOULD ACTUALLY HOLD THE CONTRACT.

UM, SO THAT WE SET THE STANDARDS FOR THE MAINTENANCE OF THE BUILDING.

UM, THIS WILL BE A COST THAT'S INVOICED BACK TO, UM, THE HUMANE SOCIETY OF NORTH TEXAS.

SO THAT BUDGET FIGURE THAT I PUT IN THERE ORIGINALLY DID INCLUDE THE PET ADOPTION CENTER, BUT BECAUSE OF THE OPERATIONS CONTRACT, WE WERE ABLE TO MOVE THAT OVER TO AN EXPENSE ON THEIR SIDE, BUT WE MONITOR TO MAKE SURE THAT IT'S BEING CLEANED TO THE LEVEL THAT WE EXPECT THE BUILDING TO BE MAINTAINED.

SO THEY WERE OKAY WITH US HOLDING THE CONTRACT AND DETERMINING THE SERVICES AND, UM, HOW OFTEN, UH, AND THEN THE OTHER IS SO THAT WE CAN AT LEAST HAVE A QUOTE OR A BUDGET FOR THE JUSTICE CENTER.

IF THAT WAS THE DIRECTION THAT YOU WANTED TO LOOK AT GOING AS WE GET NEW FACILITIES ON BOARD, UH, WHAT IT WILL BE IS A SQUARE FOOT COST.

UM, I'M INCLUDING THE FLOOR PLANS OF THE PET ADOPTION CENTER IN THE JUSTICE CENTER, BUT ASKING THEM TO GIVE A PER SQUARE FOOT COST IF WE WANTED TO ADD ANY BUILDINGS AND ALSO DE PORTER COST.

SO IT'LL JUST BE BUDGETS THAT, UM, YOU KNOW, WE CAN DETERMINE LATER THERE IS NO GUARANTEE FOR CONTRACT BASED ON THE WORDING IN THE RFP.

UM, SO THERE'S NO GUARANTEE FOR HOW MANY SQUARE FOOTAGE OR WHAT FACILITIES THEY WOULD EVER BE AWARDED.

UM, HOW LONG WERE THE RFPS BE GOOD FOR? UH, WELL, WE WOULD WANT TO GO INTO A CONTRACT FOR THE PET CENTER.

SO YOU WOULD HAVE A CONTRACT WITH A VENDOR, UM, BUT YOU WOULD HAVE THE ABILITY TO ADD FACILITIES.

UM, BUT IT WOULD JUST BE A ONE-YEAR CONTRACT.

[00:15:02]

OH, ON THE CLEANER, ON THE CLEANING, WILL IT BE DURING THE DAY OR NIGHT OR BOTH? OKAY.

HAD SCHEDULED FOR THEM TO QUOTE BOTH, ESPECIALLY THERE AT THE JUSTICE CENTER, UM, WITH IT BEING SO CLOSE TO THE LAW ENFORCEMENT CENTER.

UM, MY HOPE WAS THAT YOU COULD HAVE A CREW COME IN AT NIGHT, CLEAN THE BUILDING AND THEN HAVE A DAY PORTER, RIGHT.

UM, AT THE PET ADOPTION CENTER, UH, IT COULD BE EITHER EARLY MORNING OR EVENING, UM, JUST SIMPLY BECAUSE YOU'LL HAVE A LOT OF PUBLIC COMING IN AND OUT.

AND SO I FIGURE IT WOULD BE BETTER FOR BEFORE OR AFTER HOURS AS WELL.

AND THE BORDER WOULD BE THE, ON THE CONTRACT TO THERE.

OR WOULD THAT BE SOMETHING THAT WE'D HAVE TO JUST KEEP THERE ALL DAY? WELL, IF, IF THE MAIN SOCIETY ONCE A QUARTER, THEN THAT WOULD BE FINE, BUT IF NOT, THEN THEY WOULD HAVE TO BE THERE TO MAINTAIN ANY SPILLS OR IF ANYTHING HAPPENED DURING THE DAY.

SO, BUT THAT WOULD BE, I WOULD ASSUME A PORTER WOULD BE THEIR OPTION, BUT AT LEAST HOW OFTEN THE FLOORS ARE WAXED.

I MEAN, CAUSE I BUILT INTO IT, YOU KNOW, A REGULAR ROUTINE OF SHAMPOOING CARPETS AND WAXING FLOORS AND UH, UM, TALKED A LOT ABOUT, UH, I HAVE CARPET IN THE EVENTS.

WE DON'T HAVE CARPET FOR THE JUSTICE CENTER.

NO, BUT YOU KNOW, JUST THAT WAY, WE'RE ABLE TO DEFINE THE DEEP CLEANING ALSO.

OKAY.

MY NAME IS GARY.

ANY OTHER QUESTIONS? NO.

THEN, UH, IS THERE A MOTION TO, UH, AUTHORIZE THE PURCHASING DEPARTMENT TO SOLICIT RFP 2110? SO MOVE, WE HAVE THAT MOTION COMMISSIONER CAGES OR A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM SEVEN,

[7. Raylan Smith; Discuss and consider award of contract to TexasBit for road improvements to County Road 344, Precinct 3, in the amount of $421,576.55; utilizing RFB 20-07A.]

SO WE WILL, HE'S JUST ABOUT DONE QUESTIONS.

OKAY.

IF FOR NO QUESTIONS, IS THERE A MOTION TO AWARD THAT CONTRACT AS PRESENTED IN ITEM SEVEN MOTION COMMISSIONER HUNT OR SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES

[8. Raylan Smith; Discuss and consider award of contract to TexasBit for road improvements to County Road 243, Precinct 3, in the amount of $2,085,764.22; utilizing RFB 20-07A.]

IS THERE A MO I'LL MAKE THE MOTION TO APPROVE.

DO WE HAVE MOTION FOR APPROVAL FROM COMMISSIONER CASES OR SECOND I'LL SECOND SEGMENT COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO, THAT MOTION CARRIES ITEM NINE.

[9. Raylan Smith; Discuss and consider award of contract to TexasBit for road improvements to County Road 4116 Precinct 4, in the amount of $678,587.10; utilizing RFB 20-07A.]

ANY QUESTIONS? COMMENTS IS OUR MOTION.

JUDGE I'LL MAKE THE MOTION.

THIS IS A, THIS IS A PROBLEMATIC ROAD WITH A LOT OF FUNDING OF FLOODING.

SO WE, UH, NEEDED TO STEP UP AND ASPHALT THIS ROAD.

SO LET'S SEE A NATURE OF THIS AWARD.

SO I'LL MAKE A MOTION TO APPROVE.

WE HAVE MOTION APPROVED AND COMMISSIONER CATES.

IS THERE A SECOND SEGMENT COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING I WAS OPPOSED.

NO, THAT MOTION CARRIES.

AND THEN ITEM 10,

[10. Raylan Smith; Discuss/Consider approval of authorization of Professional Services for the Road Bond Program Management Support between Kaufman County and Teague Nail and Perkins, Inc. in the amount of $24,000.00.]

THESE WERE THE SERVICES THAT, UM, WERE KIND OF TOUCHED ON LAST WEEK.

WE, UM, I ONLY ASKED FOR FUNDING UP TO 90 DAYS AND THIS IS BASICALLY IT'S GOING TO BE BASED ON THE NUMBER OF DAYS THAT TMP SPINS HERE IN THE COUNTY DOING INSPECTIONS OF THE ROAD, FOLLOWING UP, UM, ACTUALLY ON SITE.

SO WE FIGURED 30 DAYS WORTH OF FUNDING.

AND THEN WE'LL KIND OF KNOW WHERE WE'RE AT IN A FEW MONTHS.

IF YOU WANT TO CONTINUE THESE SERVICES QUESTIONS, IS THERE A MO I'M SORRY.

NO.

IS THERE A MOTION TO APPROVE AUTHORIZATION OF THOSE PROFESSIONAL SERVICES? I MAKE THE MOTION.

WE HAVE A MOTION COMMISSIONER.

KATE'S IS YOUR SECOND.

I'LL SAY THAT SECOND ONE COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES, UM, DISCUSS CONSIDER

[11. Raylan Smith; Discuss/Consider approval of road construction contracts and associated funding for precincts 1, 3, and 4 County Road & Bridge projects in the amount of $3,243,344.09 and line-item transfers in the amount of $3,411,490.91.]

[00:20:01]

I KNOW IT LOOKS LIKE A, KIND OF A DIFFERENT MEMO FROM ITSN, BUT WE WORKED CLOSELY WITH THE AUDITOR'S OFFICE AND ITS THIS, UH, REFLECT SOME OF THOSE MOVEMENTS THAT WE MADE, TRYING TO BALANCE OUT SOME OF YOUR ROADS, SOME OF THE PROJECTS THAT WERE DONE AND MONIES THAT WERE LEFT OVER.

UM, SO ALL OF THIS REFLECTS THOSE BUDGET SPREADSHEETS THAT I GAVE YOU AT THE END OF LAST WEEK.

QUESTIONS.

THERE ARE NO QUESTIONS.

IS THERE A MOTION TO APPROVE ROAD CONSTRUCTION CONTRACTS AS PRESENTED ANONYM 11, MAKE THAT MOTION WE'LL MAKE THAT HAVE THE MOTION COMMISSIONER HUNT.

IS THERE A SECOND, SECOND, SECOND COMMISSION CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

THANK YOU.

RAYLAND ITEM 12.

[12. Kristi Dickey; Motion to Approve Final Plat of Boomer Hill Located on CR 141 in PCT 1]

UH, THE PROPERTY WAS, UM, ACTUALLY TWO LOTS.

UM, MS. SMITH IS GOING TO REALLY JUST, UM, UH, ESSENTIALLY MOVE THE LOT LINES.

IT'S 0.9, FIVE ACRES.

AND THE OTHER ONE IS 5.45 ACRES.

AND SO SHE'S MAKING THE ONE, THREE ACRES AND THE OTHER ONE, TWO, ALL APPROVING AUTHORITIES HAVE GONE OVER EVERYTHING AND UH, AND HAVE SIGNED OFF ON IT.

SO WE'RE JUST ASKING FOR AN APPROVAL QUESTIONS FOR CHRISTIE.

UH, IF FOR NO QUESTIONS, IS THERE A MOTION TO APPROVE? THE FINAL PLANT ON BOOMER HILL IS PRESENTED ON MY MOTION.

WE HAVE A MOTION COMMISSIONER HUNT.

IS THERE A SECOND? THERE YOU GO.

SECOND.

AND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

ITEM

[13. Commissioner Hunt; Discuss/Consider accepting the work site release for temporary construction easement for County Road 108 - property id 16236.]

THIS IS JUST A PROPERTY OWNER GIVING US A RELEASE TO A TEMPORARY CONSTRUCTION FOR DRAINAGE ON THE ROAD THAT WE'RE REBUILDING IN-HOUSE HOUSE.

SO THAT'S REALLY ALL IT IS.

MR. HUNT MAKES A MOTION TO ACCEPT THAT WORK RELEASE HAS PRESENTED AS HER SECOND SEGMENT COMMISSIONER.

YOU'RE GETTING ALL CHOKED UP OVER THERE.

SECOND FROM COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE OPPOSED.

NO MOTION CARRIES

[14. Commissioner Cates; Discuss letter from the General Land Office regarding Kaufman County Line.]

SO JUDGE, THIS IS A CULMINATION OF TWO AND A HALF YEARS OF WORK AND RESEARCH ON BEHALF OF MY PRECINCT, THE CIVIL DIVISION OF THE DISTRICT ATTORNEY'S OFFICE, YOUR OFFICE.

UM, WE'VE DISCUSSED THIS PREVIOUSLY BACK IN NOVEMBER, UH, WHEN THE COURT SUPPORTED THIS, UH, AFTER, UH, OVER 125 YEARS, WE HAVE RECEIVED, UH, AN AFFIRMATION IN WRITING FROM THE COMMISSIONER'S OFFICE, UH, OR THROUGH THE COMMISSIONER'S OFFICE OR THE GENERAL LAND OFFICE OF THE STATE OF TEXAS AFFIRMING THE ACCURATE AND TRUE COUNTY LINE COUNTY BOUNDARY BETWEEN HENDERSON COUNTY AND KAUFMAN COUNTY.

UH, THIS PARTICULAR, UH, DECISION BY THE GENERAL LAND OFFICE, UH, TRACKS, UH, COMPLETELY WITH, WITH WHAT HAS BEEN CALLED FROM COUNTY'S POSITION ALL ALONG, UH, AS A RESULT, WE ARE NOW TAKING STEPS TO NOTIFY THE IMPACTED RESIDENTS AND PROPERTY OWNERS, UH, THAT THEY WILL SHORTLY BE ABLE TO CALL PROPERLY HENDERSON COUNTY, THEIR COUNTY OF RESIDENCE.

IT'S GOING TO IMPACT ABOUT 163, UH, RESIDENTS DOWN THERE THAT WILL, THAT WILL ENJOY A LOWER TAX RATE IN HENDERSON COUNTY.

UM, WE HAVE SOME TRANSITIONAL, UH, NEEDS, UH, HERE IN KAUFMAN COUNTY, UH, WHERE WE, I THINK, UH, YESTERDAY, JUDGE YOUR OFFICE SENT OUT A REQUEST FOR SOME TRANSITIONAL PLANNING TO BE ABLE TO TRANSFER SERVICES SUCH AS EMERGENCY SERVICE, VOTER REGISTRATION, UH, UH, TYPICAL THINGS LIKE THAT, UH, FROM GOLFING COUNTY TO HENDERSON COUNTY.

UH, WE HAVE, WE HAVE ATTEMPTED, UM, TO COORDINATE THIS WITH HENDERSON COUNTY AND THOSE ATTEMPTS ARE CONTINUING, UH, SO VERY SHORTLY, UH, WE EXPECT MOVEMENT FROM, UH, FROM THE COG RELATIVE TO 9 1, 1 DISPATCHING, UH, WHICH WILL CERTAINLY AFFECT EMERGENCY SERVICES.

AND WHAT HAVE YOU IN THE AREA,

[00:25:01]

UH, WITH REGARD TO THAT, WE, UH, ANTICIPATE ONE ADDITIONAL NOTIFICATION FROM THE JUDGE'S OFFICE TO ALL THE EFFECTED RESIDENTS, AS WELL AS A COMPANION NOTIFICATION TO ALL THE, UH, IMPACTED AGENCIES, THE SHERIFF'S DEPARTMENTS, THE VOTER REGISTRATION DEPARTMENTS, UM, THE TAXING ENTITIES KAUFMAN COUNTY MOVED, UH, WITH THE CONCURRENCE OF THE COURT LAST NOVEMBER TO CEASE TAXING ANY RESIDENT IN THIS IMPACTED AREA OF APPROXIMATELY 600 ACRES DOWN THERE.

UH, SO THAT HENDERSON COUNTY WILL BE CLEARED TO ADD THOSE PEOPLE TO THEIR TAX ROLLS.

SO, UH, THIS IS JUST A FINALIZATION OF THIS PROCESS AND, UH, UH, AGAIN, WE, WE AWAIT, UH, THE ADJUSTMENT OF NINE 11 DISPATCHING FROM THE COG, UH, AND SOME TRANSITIONAL HANDOFFS FROM SOME OF OUR SERVICES SUCH AS THE SHERIFF'S DEPARTMENT, THE EMERGENCY SERVICE DISTRICTS, AND, UH, FOR INSTANCE, THE FIRE MARSHALL'S OFFICE, AS WELL AS IT'LL IMPACT, UH, DEVELOPMENT SERVICES, BECAUSE WE WILL SHORTLY, UM, RELINQUISH AUTHORITY OVER A SEPTIC AND, UH, DRIVEWAY CULVERTS AND THAT SORT OF THING, UH, TO HENDERSON COUNTY, UH, THAT IS REALLY THE, THE, UH, THE GIST OF IT.

UH, AFTER, AS I SAID EARLIER, ALMOST 125 YEARS OF MISUNDERSTANDING AND MISAPPLICATION, UH, THE, THE, THE OFFICIAL COUNTY BOUNDARY IS NOW BEEN COMPLETELY AFFIRMED AND, AND, UH, WE WILL BE IN TOTAL COMPLIANCE WITH THE LAW WITH REGARD TO NOT SPENDING KAUFMAN COUNTY FUNDS IN UNAUTHORIZED AREAS.

LET ME ADD JUST A COUPLE OF THINGS TO THAT.

IF I CAN, UH, W SPECIFICALLY LIKE THE NCT 9 1, 1 I'VE BEEN IN COMMUNICATION WITH THEM AND, AND EVERYBODY UNDERSTANDS THAT THEY'RE GOING TO HAVE TO WORK WITH THEIR COUNTERPARTS AND ENTERS IN COUNTY.

THEY'RE IN A DIFFERENT DISTRICT THAN WE ARE.

UH, THEY'RE GOING TO HAVE TO WORK WITH OUR COUNTERPARTS TO COORDINATE HOW THIS TRANSITION WILL TAKE PLACE.

SO NOBODY WILL BE LEFT WITHOUT EMERGENCY RESPONSE.

UH, AND SAME THING GOES FOR ALL OF THE OTHER AGENCIES WE'RE EVEN INCLUDING, OF COURSE, WE'RE INCLUDING OUR, OUR, UH, STATE ELECTED OFFICIALS IN THESE, IN THIS COMMUNICATION WE'RE INCLUDING THE TITLE COMPANIES WE'RE INCLUDING ANYBODY THAT WE CAN COME UP WITH.

IT MIGHT NEED TO HAVE THIS INFORMATION.

AND THE LAST THING I'D SAY ABOUT THAT IS WE ASKED THE GENERAL LAND OFFICE THREE QUESTIONS.

UH, THE FIRST QUESTION WAS OUR COUNTY LINES IN TEXAS, STRAIGHT WITH THE EXCEPTION WHEN THERE IS A RIVER OR ANOTHER NATURAL TERRAIN OBSTACLE.

THE SECOND QUESTION WAS, UH, IS THE 1942 MAP OF KAUFMAN COUNTY SHOWING A STRAIGHT COUNTY LINE BETWEEN US AND HENDERSON COUNTY.

IS THAT THE OFFICIAL MAP OF RECORD FOR THE STATE OF TEXAS.

AND THE THIRD QUESTION WAS, IS THE ONLY WAY A COUNTY LINE CAN BE CHANGED IS BY AN ACT OF THE LEGISLATURE.

AND HAVE YOU, WILL YOU RESEARCH AND HAVE YOU FOUND ANY LEGISLATIVE ACTION THAT EVER CHANGED THE KAUFMAN COUNTY HENDERSON LINE? SO THEY ENTERED THE END RESULT IS, UM, THE COUNTY LINES AND STATE OF TEXAS ARE STRAIGHT.

THE, THE OFFICIAL MAP OF RECORD FOR THE STATE OF TEXAS OF KAUFMAN COUNTY IS THAT 1942 MAP.

AND THE, ALL THE RESIDENTS WILL BE PROVIDED THE LINK TO TAKE THEM TO THAT MAP.

AND THE THIRD ANSWER THAT THEY GAVE US WAS THE COUNTY LINE CAN ONLY BE CHANGED IN THE STATE OF TEXAS BY AN ACT OF THE LEGISLATURE.

AND WE HAVE FOUND NO.

UH, WE FOUND OUT, YOU KNOW, THEY'VE DONE LOTS OF RESEARCH AND THEY'VE NEVER, THEY'VE NOT FOUND ANY LEGISLATIVE ACTION.

SO, UM, SO THAT'S THE PLAN AND, UH, I'M SURE THERE'LL BE, YOU KNOW, UH, THERE'LL BE INFORMATION GOING BACK AND FORTH PEOPLE.

AND I JUST, UH, HOPEFULLY WE CAN GET THIS SETTLED AFTER ALL THESE YEARS AND NOT HAVE IT COME UP EVERY FOUR OR FIVE, SIX YEARS AND GO THROUGH THIS WHOLE EXERCISE OVER AND OVER AGAIN.

UM, KAREN, DO YOU HAVE ANYTHING TO ADD THAT? I THINK WE'VE COVERED IT ALL, BUT THEY ARE, OF COURSE OUR CIVIL ATTORNEYS HAVE WORKED A TON ON THIS

[00:30:01]

UM, I, I REALLY DON'T HAVE ANYTHING TO ADD, JUST, I GUESS IF THERE'S, THERE ARE QUESTIONS THAT YOUR OFFICE COMMISSIONER CATES, OUR OFFICE IS CERTAINLY AMENABLE TO TRY TO ANSWER ANY QUESTIONS THAT PEOPLE MAY HAVE BECAUSE KAUFMAN COUNTY IS COMMITTED TO MAKING IT A SMOOTH TRANSITION FOR, AND WE JUST WANT EVERYBODY, WE WANT EVERYBODY TO GET THE SERVICES THAT THEY SHOULD HAVE FROM THE COUNTY WHERE THEY LIVE.

SO, UM, OKAY THEN MOVING

[15. Commissioner Phillips; Discuss/Consider accepting the interlocal agreement between Kaufman County Pet. 2 and Municipal Utility District #3 for road materials used on University Drive, Forney, Texas 75126 in the amount of $494,000.00]

NUMBER THREE FOR ROAD MATERIALS USED ON UNIVERSITY DRIVE IN THE AMOUNT OF $494,000 COMMISSIONER.

YES, THAT'S, UH, THAT'S A YES.

PART OF THE DEVIN CHARTER GROUP.

THEY, YOU KNOW, SOLD OFF PART OF THEIR LAND AND, AND, UH, OF COURSE THEY'RE IMPACTING THE ROAD QUITE A BIT.

AND SO WE COME TO AN AGREEMENT THAT THEY'RE GONNA GIVE ME THAT MUCH MONEY TO HELP WITH THE ROAD, WHICH, UH, I CAN'T ARGUE WITH.

AND I'M REALLY GRATEFUL THAT THEY'RE WORKING WITH US AND TRYING TO HELP, UH, MAINTAIN THE TRAFFIC FLOW IN THEIR NEIGHBORHOOD AND HELP THEIR COMMUNITY AND HELP OUR ROAD SYSTEM QUESTIONS.

A FEDERAL QUESTION IS, IS THERE A MOTION TO, UH, ACCEPT THAT INTER LOCAL AGREEMENT BETWEEN COFFIN COUNTY AND PRECINCT TWO AND THE MUNICIPAL UTILITY DISTRICT? I MAKE THAT MOTION WITH THE MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES

[16. Brenda Samples; Discuss/Consider accepting appraisal roll and certified estimate of the collection rate for current year.]

TAX DECISION COLLECTOR ARE GONNA COME UP HERE AND, UH, DISCUSS, CONSIDER ACCEPTING APPRAISAL ROLE AND CERTIFIED ESTIMATE OF THE COLLECTION RATE FOR THE CURRENT YEAR.

GOOD MORNING.

YES, WE DID GET THE, UH, CERTIFIED EXCUSE ME, CERTIFIED ROLES FROM, UH, THE KAUFMAN CENTRAL APPRAISAL DISTRICT.

AND THEY HAVE SENT JUDGE RICHARDS A LETTER THAT SAID, DID YOU SAYS THAT THEY'RE IN AGREEMENT WITH THE APPROACH THAT WE'RE IN AGREEMENT WITH THE APPRAISAL DISTRICT? SO, UH, ON KAUFMAN COUNTY, UM, THE ANTICIPATED COLLECTION RATE FOR KAUFMAN COUNTY IS THE 97.95%.

AND THE WAY WE GET TO THAT IS YOU TAKE THE LAST THREE YEARS, NOT COUNTING 2021.

WOULD YOU TAKE THE LAST THREE YEARS AND AVERAGE THEM? AND THAT'S WHERE THAT NUMBER COMES FROM.

AND THEN FOR THE, UH, INTO ANTICIPATED COLLECTION, RIGHT FOR ROAD IN BRIDGE IS 98.01%.

AND THEN I ALSO PROVIDED A LITTLE SHEET THAT HAD THE CERTIFIED, THE 20, 21 CERTIFIED TOTALS.

NOW THIS, UH, THERE'S STILL A LOT OF THINGS UNDER PROTEST AT THE CENTRAL APPRAISAL DISTRICT.

SO, UM, THOSE ARE NOT IN THIS AMOUNT AND WE WILL NOT FIND OUT ABOUT THOSE TOES A LITTLE BIT LATER, BUT, UM, USING THESE NUMBERS, THIS IS MY REPORT QUESTIONS.

YEAH.

IT LOOKS LIKE THE ROAD RAGE COLLECTS MORE MONEY THAN THE, MY QUESTION IS ON THE, WHEN, WHEN YOU HAVE THE NONCLINICAL AND THEN DOESN'T NECESSARILY MEAN THAT WE'RE NOT ABLE TO COLLECT IT THIS SOMEWHAT, SOME PEOPLE SIGNED OVER NOTICES AND SAID THAT THEY'RE NOT GOING TO PAY UNTIL, YOU KNOW, THEY EITHER DIE OR SALE OR WHATEVER HAPPENS TO DEFERRALS.

YES, SIR.

AND SO I'M JUST KIND OF CURIOUS, DO WE KNOW WHAT PERCENTAGE THAT IS OF THAT AMOUNT THAT WE HAVE? ANY CLOTHES OR MAINTENANCE? BECAUSE I ALWAYS NOTICED OVER THE YEARS THAT, YOU KNOW, WE NEVER COLLECT A HUNDRED PERCENT.

NO, I MEAN, NO COUNTY LIKES A HUNDRED PERCENT.

I WAS JUST WONDERING WHAT THE PERCENTAGE OF THE DEFERRALS DO YOU SEE THAT? OKAY.

I MEAN, IF THIS SOMETHING, I MEAN, THEY MIGHT NOT EVEN, I JUST KIND OF CARRYING THIS MONTH, WE GET MONTHLY REPORTS AND MONTHLY REPORTS.

I MEAN, I DON'T KNOW WHAT THE, IN THIS PERCENTAGE, THAT'S WHAT I WAS TALKING ABOUT.

IS IT 1% OF IT? IS IT, AND IF IT IS, I MEAN, THAT'S AN AMAZING AMOUNT THAT WE'RE COLLECTING REALLY.

I MEAN, THAT'S PRETTY

[00:35:01]

UM, SO I DON'T KNOW, COULD BE 2% OF THE PART.

I MEAN, I'M JUST, I'LL TRY TO GET NUMBER FOUR YET AND GET THAT TO EVERYBODY.

OKAY.

OKAY.

I APPRECIATE THAT.

THANK YOU.

ANY OTHER QUESTIONS? IF ANOTHER QUESTION IS, IS THERE A MOTION TO ACCEPT THE APPRAISAL ROLE IN CERTIFIED ESTIMATE OF COLLECTION RATE FOR THE CURRENT YEAR? I'LL MAKE THAT MOTION A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER AND CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES.

THANK YOU.

[17. Judge Richards; Discuss/Consider setting proposed salaries for elected officials.]

UM, BASED ON THE DIRECTION THAT I GOT OR SENSED FROM OUR BUDGET DISCUSSIONS, THE LETTERS THAT WE WILL BE SENDING TO, UH, ELECTED OFFICIALS WILL BE THAT ALL SALARIES FOR ELECTED OFFICIALS IN KAUFMAN COUNTY WILL REMAIN EXACTLY THE SAME AS THEY WERE IN THIS CURRENT BUDGET.

OR THEY HAVE BEEN IN THIS CURRENT BUDGET YEAR WITH THE EXCEPTION OF THE TAX ASSESSOR COLLECTOR.

YOU WILL RECALL THAT WE HAD A STAT OF THE $7,000 STOP IN FOR MANAGING ELECTIONS IN, SINCE WE HAVE A, WE'LL HAVE AN ELECTION TO ADMINISTRATOR NEXT YEAR THAT, UH, $7,000 WILL NOT BE INCLUDED IN THE TAX ASSESSOR COLLECTORS, UH, WAGE QUESTIONS.

IF THE NO QUESTIONS, IS THERE A MOTION TO SET PROPOSED SALARIES FOR ELECTED OFFICIALS AS PRESENTED? SO MOVE? YEAH, THE MOTION COMMISSIONER CATES, IS THERE A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

AYE.

THOSE OPPOSED? NO, THAT'S AN ALL FOUR.

SO THAT MOTION CARRIES AUTOMATE

[18. Judge Richards; Discuss/Consider accepting the proposed budget for FY 21-22]

AND, UH, IT'S GOT MY NAME ON IT, BUT I WILL PUMP THAT TO JERRY AND KAREN.

SO GENTLEMEN, WHAT I PASSED AROUND WAS, UH, IT WAS A WORKING BUDGET DOCUMENT.

UM, SO WHAT YOU'RE SEEN AS A REFLECTION OF THOSE FUNDS AS THEY'RE REFLECTED IN AN OPENGOV AS OF TODAY, I DID NOT PRINT ALL THE FUNDS THAT ARE OUTSIDE OF MOST OF THE REVENUE STREAMS. I'LL, I'LL, I'LL GET THOSE PRINTED UP FOR THE FILING THAT I FILED WITH THE CLERK THAT INCLUDE, YOU KNOW, OUR RECORDS MANAGEMENT FUNDS AND ALL OF OUR OTHER FUNDS THAT WE USE OUTSIDE OF ROSA BRIDGE AND OUTSIDE OF GENERAL FUND, THERE ARE A FEW HERE THAT WANTED TO SEE ALL THE BOND DOLLARS.

SO WHAT YOU HAVE THERE IS THE GENERAL FUND, UM, PROPOSING THE BUDGET OF TOTAL REVENUE.

IF YOU LOOK AT PAGE, I MEAN, LET ME FLIP THROUGH, I DON'T KNOW IF THESE HAVE PAGE NUMBERS, THEY DO NOT.

SO, BUT TOTAL, TOTAL GENERAL FUND EXPENSES OF 56,530,048 WITH THE SAME IN REVENUE.

SO THOSE, THOSE ARE BALANCED OUT TO ZERO.

UH, IN THIS REPORT, YOU CAN SEE THE YEAR OVER YEAR COMPARISONS BETWEEN THE TWO LAST ADOPTED BUDGETS.

AND YOU CAN SEE THE LINE ITEMS FOR THIS YEAR.

A COUPLE OF THINGS OF NOTE IS THAT OPENGOV COLLECTS ALL COSTS ASSOCIATED WITH PAY INTO A LINE ITEM OF SALARIES.

SO IN PREVIOUS YEARS YOU SAW THOSE BROKE OUT BY, BY STEP PAY OR CAR ALLOWANCE OR PHONE OR WHATEVER THOSE MIGHT BE.

NOW THEY'RE ALL UNDER SALARIES.

SO YOU'RE GOING TO SEE SOME VARIANCES THERE.

UH, THESE INCLUDE ALL THE DISCUSSIONS WE'VE HAD UP TO DATE, BUT AGAIN, KNOWING THIS IS A, THIS IS A WORKING BUDGET.

SO THINGS ARE STILL IN A LITTLE BIT OF FLUX.

UM, BUT I THINK THE BIG, THE BIG NUMBER YOU WANTED TO SEE WAS YESTERDAY.

WE TALKED ABOUT COMMITTED FUND BALANCE.

AS OF RIGHT NOW TO BALANCE THE GENERAL FUND.

THAT NUMBER IS 2.4 MILLION.

AND THAT PUTS US OUT OF BALANCE.

UH, AFTER TALKING WITH THE AUDITOR'S OFFICE THIS MORNING, WE DO BELIEVE THERE'S GOING TO BE SOME CONTINUAL ADJUSTMENTS.

WE HAVE BUDGETS THAT TYPICALLY DRAG OVER A YEAR, YEAR OVER YEAR, AS YOU KNOW, UH, BUDGETS FROM JUVENILE PROBATION THAT WE HAVE TO BE AT TO BE SETTLED UP.

SOME OF THE OTHER THINGS THAT COME IN A LITTLE BIT POST POST THIS TIMELINE.

SO WE'LL CONTINUE TO TRUE THOSE UP OVER THE NEXT SEVERAL WEEKS.

SO WHAT I WOULD PROPOSE IS OPENGOV AS BALANCED AS OF TODAY, EVERYTHING THAT'S IN THERE, ALL THE FUNDS THAT YOU SEE, IF YOU LOOK AT OPENGOV, THEY'RE ALL AT ZERO BALANCES, MEANING WE DON'T HAVE MORE IN REVENUE OR, OR LESS THAN EXPENSES IN ANY OF THOSE CATEGORIES.

UH, THIS WOULD BE THE PROPOSED BUDGET THAT WE WOULD MOVE FORWARD.

AND THEN BETWEEN NOW AND THE TIME THAT WE ADOPTED BUDGET, I'LL CONTINUE TO USE THIS WORKING BOOK THAT I HAVE, THAT I HANDED TO YOU TODAY.

I WILL CALL THIS AND THIS ONE VERSION ONE, AND FROM HERE FORWARD I'LL, I'LL PRESENT VERSIONS 2, 3, 5, WHATEVER ELSE WE NEED TO HAVE TO MOVE FORWARD

[00:40:01]

UM, SO THE, THE TH DID YOU AND THE AUDITOR, DO WE ALL AGREE THAT THIS, THAT THIS IS WHAT WE WILL POST AS A PROPOSED BUDGET? DEFINITELY WE'LL CHANGE THAT WE WILL POST THIS ON THE 30TH.

YES, I WILL ADD, I WILL ADD THE REMAINING FUNDS.

THERE'S ABOUT 15 FUNDS THAT, THAT FALL BEHIND HERE.

I'LL PRINT THOSE AND HAD A LITTLE BIT OF FORMATTING ISSUES THIS MORNING.

SO I HAD THOSE TWO, THIS DOCUMENT, AND THAT'S WHAT QUESTIONS OR DISCUSSION OR THOUGHTS OR JUDGE, I'D JUST LIKE TO POINT OUT THAT, YOU KNOW, THAT A HUGE PORTION OF OUR INCREASES ARE ALL RELATED TO SALARIES AND SALARIES IN ADDITIONAL POSITIONS AND POSITIONS.

SO PERSONNEL IS, IS THE LION'S SHARE OF OUR COSTS AND OUR GROWTH.

UM, WELL, A COUPLE OF JUST LAST COMMENTS.

I KNOW SOMEBODY ELSE HAS SOMETHING ELSE TO ADD TO THIS.

UM, UH, THERE WAS A RUMOR OUT THERE THAT BRANDY WAS UP UNTIL ONE O'CLOCK THIS MORNING WORKING ON HER PART OF THIS, UH, BUDGET.

AND YOU KNOW, THAT JERRY HAS BEEN, UH, BURNING SOME MEN, NOT A WHIRL AND DEALING WITH SOME OTHER STUFF AT THE SAME TIME.

SO, UH, I WOULD SAY UNDER THOSE CONDITIONS, THERE MAY BE SOME ERRORS OR THERE MAY BE SOMETHING THAT'S NOT EXACTLY THAT NEEDS TO BE CHANGED.

AND IF THAT'S THE CASE, UH, EVERYBODY JUST, UH, WE'LL JUST WORK THROUGH IT IN THE COMING PERIOD OF TIME AFTER THIS WEEK, JUDGE ONE OTHER COMMENT.

I DID HAVE A CONVERSATION WITH THE COUNTY SHERIFF AND, UH, RELATIVE TO THE DECISIONS WE MADE, UH, REGARDING, UH, SALARY INCREASES IN THE SHERIFF'S DEPARTMENT.

HE POINTED OUT THAT, UH, HE FEELS, UH, THAT A TRAINING OFFICER POSITION, UH, MIGHT NEED A SLIGHT ADJUSTMENT.

UM, I THINK HE HAS ABOUT 11 OF THOSE GUYS.

TIM, DO YOU KNOW HOW MANY FTS WE'VE GOT TWO PER SHIFTS? THERE'S EIGHT RIGHT NOW.

OKAY.

SO, UH, SO, UH, THAT, THAT MIGHT BE SOMETHING THAT WE WOULD CONSIDER, UM, EITHER AN, UH, AN ADDITIONAL ADJUSTMENT HERE, A SLIGHT ADJUSTMENT, OR PERHAPS EVEN LOOKING AT THAT AS SOME SORT OF A CERTIFICATION TYPE, UH, APPROVAL.

BUT I DID, UH, I DID TELL THE SHERIFF THAT WE WOULD CONSIDER IT.

OKAY.

THANKS FOR THAT.

I GUESS, CONTINUE THAT, YOU KNOW, LIKE WE TALKED ABOUT YESTERDAY, WHENEVER YOU START MESSING WITH THE SPREAD, YOU'RE GONNA HAVE TO PAY THE PIPER SOMETIME DOWN THE LINE.

SO, YOU KNOW, IF YOU'RE GONNA, IF IT'S GONNA MORPH IT A LITTLE BIT, JUST GO AHEAD AND DEAL WITH IT.

NOW, WHEN IT'S, YOU KNOW, CAUSE YOU'RE GONNA HAVE TO SOONER OR LATER EVERYTHING COMES TOGETHER AND YOU GOT TO HAVE IT PLAYING A BIGGER SPRINT.

SO, YOU KNOW, JUST KIND OF KEEP IT THE SAME.

THE INTENT IS WHAT I'VE ALWAYS SAID.

THE WORST THAT BOB VETERAN JUST DEAL WITH IT WHEN YOU CAN.

WELL, I THINK THIS WAS LIMITED THAT ONE SPECIFIC FIELD TRAINING.

YEAH.

UH, YOU KNOW, MY EXPERIENCE IS ALWAYS THAT WITH PROMOTION COMES ADDITIONAL RESPONSIBILITY.

SO I GUESS IF DEALS ARE CORPORALS THAT, RIGHT.

SO, UM, UH, AGAIN, YOU KNOW, IT'S ONLY SIX OR EIGHT PEOPLE AND I THINK THAT, YEAH, WELL, WHENEVER YOU GET A BOSS, THAT'S MAKING $5 MORE.

IT'S NOT LIKE THE GOVERNMENT STUFF WE MAKE LESS THAN OUR EMPLOYEES, BUT IT'S EXACTLY RIGHT.

YOU KNOW, WHEN IN THE REAL WORLD, WHEN YOU'RE MAKING $5 MORE THAN ANYBODY ELSE AND YOU'RE IN CHARGE, YOU KNOW, SO YOU GOT TO WATCH IT.

HE DOESN'T HAVE TRAINING OFFICERS NOW HE DOES.

BUT, UH, THE, BY OUR ADJUSTMENT OF OUR BUYER ADHERING TO JUST THE RAISING OF THE, OF THE ENTRY-LEVEL 50 K BASE, IT, IT COMPRESSED THE SALARY DIFFERENCE BETWEEN, UH, AN ENTRY OFFICER AND A HORRIBLE, UH, CORPORAL.

SO, WELL, WE'LL JUST DEAL WITH THAT WHEN WE GET TO IT, I GUESS I WOULD JUST REMIND THE COURT THAT, YOU KNOW, BASED UPON WHATEVER ADJUSTMENTS WE HAVE TO MAKE, WE'LL JUST ADJUST OUR SCHEDULE.

IF WE HAVE TO ADD AN EXTRA BUDGET WORKSHOP, ET CETERA, WE MENTIONED, WE MAY HAVE TO PUT A COUPLE OF MORE IN THERE.

WE HAVE THEM SCHEDULED FOR EVERY TUESDAY.

NOW WE, I I'M, I'M GOING TO ADVOCATE.

WE GO AHEAD AND THAT WE LOAD UP OUR SCHEDULE WITH BUDGET WORKSHOPS.

I AGREE.

WE CAN POST IT.

WE DON'T HAVE TO MEET WHICH CAN'T MEET IF WE DON'T POST IT.

SO, UM, I, I DON'T, I'M SORRY.

WE HAVE SEVEN MTO.

THANK YOU, KAREN SEVEN.

UH, SO WE'LL UM, SO JUST EXPECT TO BE SEEING THOSE AND IF WE,

[00:45:01]