[00:00:03]
THE SPECIAL[Call to Order]
MEETING OF THE COFFIN COUNTY COMMISSIONERS COURT IS CALLED TO ORDER.UH, TODAY IS THURSDAY, OCTOBER 28TH, 2020 1:10 AM IN THE COMMISSIONER'S COURT MEETING ROOM, LOCATED IN THE COURTHOUSE, ANNEX AND COFFIN.
[1. Tandi Smith; Discuss/Consider approving subscription agreement between Kaufman County Elections Office and Soe Software Corporation (d/b/a SCYTL).]
OF BUSINESS IS WE HAVE WITH US, UH, TANDY SMITH TO DISCUSSING CONSIDER APPROVING SUBSCRIPTION AGREEMENT BETWEEN KAUFMAN COUNTY ELECTIONS OFFICE AND S O E SOFTWARE CORPORATION DOING BUSINESSES.ALL RIGHT, SO YOU GENTLEMEN RAISED SOME CONCERNS WITH HOW ELECTION RESULTS ARE POSTED ON OUR INTERNET.
CURRENTLY WE ARE POSTING STATIC PDFS THAT CAN'T REALLY BE REFRESHED.
SO YOU DON'T HAVE REAL-TIME ACCESS TO YOUR INFORMATION OR RESULTS AS THEY COME IN FROM THE PUBLIC.
SO WHAT SEIDEL DOES IS THEY'RE ACTUALLY GOING TO HOST A WEB SERVER FOR OUR ELECTION RESULTS.
WE WILL BE ABLE TO PUSH OUR RESULTS TO THEIR SERVER AS WE RECEIVE THEM.
AND THOSE RESULTS CAN THEN BE DISPLAYED, LIVE AND UPDATED.
WE CAN PUSH THOSE UPDATES AS OFTEN AS WE'D LIKE, WE'RE GOING TO SET A TIMER THIS TIME FOR EVERY 15 MINUTES TO PUSH THOSE UPDATES OUT, PEOPLE WILL BE ABLE TO SEE THEM IN A GRAPH VIEW, STACKED.
THEY CAN SORT FILTER BY ANY RACE THAT THEY WANT TO FOLLOW.
IF IT'S CONSTITUTIONAL AMENDMENTS, THEY CAN FOLLOW THOSE.
IF THEY'RE LOOKING SPECIFICALLY FOR A MAYOR OR A SPECIAL UTILITY DISTRICT, THEY CAN FILTER BY THAT RACE ONLY.
UM, IT ALSO HAS THE CAPABILITY TO SHOW A MAP OF ALL OF OUR VOTES CENTERS AS THOSE VOTE CENTERS COME IN AND WILL TURN GREEN ON THE MAPS SO THEY CAN SEE CYLUS WHO'S OUTSTANDING VERSUS WHO HAS RECORDED.
AND THOSE RESULTS WILL BE HOUSED THERE AT THE END OF THE ELECTION.
SO THAT INDIVIDUALS HAVE THE ABILITY TO GO TO OUR RESULTS PAGE, EXPORT THAT DATA, FILTER IT.
IF THEY WANT TO SEE PRECINCT DETAILED DATA, THEY CAN EXPORT PRECINCT FILES SORT THROUGH THEM.
SO WE'RE MAKING THE DATA, BUT NOT ONLY MANAGEABLE FOR US AND PUSHING IT OUT TO OUR CONSTITUENCY, BUT FOR INDIVIDUALS TO BE ABLE TO GET THAT DATA AND PHYSICALLY USE IT, WHETHER IT'S TO CREATE GRAPHS, CHARTS, ET CETERA.
UH, I THINK YOU'RE ADDRESSING A, UH, A MATTER THAT IS A LOT OF PEOPLE HAVE NOT BEEN SATISFIED WITH OUR, YOU KNOW, W W WE HAVEN'T BEEN VERY FAST ABOUT REPORTING RESULTS, I THINK IN THE PAST.
AND I THINK THIS, THIS WILL BE IN THIS WILL SHOW UP IN THIS ELECTION, RIGHT? YES.
FOR THIS ELECTION, IT IS A SHORT TIMEFRAME, BUT THE COMPANY WAS ABLE TO GUARANTEE ME, THEY WILL SET UP A BASIC WEBPAGE FOR US FOR THIS SELECTION.
IT'LL HAVE OUR KAUFMAN COUNTY BANNER WITH AN EAGLE DISPLAYED ON IT, AND THEY'LL RUN OUR RESULTS AND PUSH IT THROUGH THAT.
AS WE PROGRESS, GETTING READY FOR THE NEXT ELECTIONS, IT'LL BE MORE DETAILED AND IN TUNE WITH HOW WE HAVE OUR WEBSITE SET UP.
UM, AND AGAIN, THE SAME THING WILL APPLY FOR EACH ELECTION.
THERE'LL BE ABLE TO GO IN FILTER THOSE RESULTS, SEARCH HISTORICAL RESULTS AND SEE THOSE GRAPHS IN REAL TIME AS THEY FILL UP.
UM, ADDITIONALLY FOR EARLY VOTING, ONCE SEVEN O'CLOCK HITS ON ELECTION NIGHT, WE CAN PUSH THAT BUTTON AND EVERYBODY CAN SEE EARLY VOTING RESULTS INSTANTANEOUSLY, VIRTUALLY.
AND WE'RE GOING TO MONITOR AGAIN, AS WE GET RESULTS IN FROM THE PUBLIC AND ARE UPLOADING AN IMMATURE CENTRAL COUNTING STATION.
WE'LL PUSH THOSE UPDATES OUT EVERY 15 MINUTES TO THAT SYSTEM.
SO THAT THERE'S ALMOST A REAL TIME UPDATE.
UH, DAN BONNER Y'ALL REVIEWED THE CONTRACT AND CORRECT.
THE COMPANY DID ADJUST THE TWO RECOMMENDATIONS THAT JASON HAD MADE AND THEY SENT A RABBI'S CONTRACT, WHICH I PROVIDED TO HIM.
WELL, LET'S GO RIGHT DOWN TO, EVEN TO THE VOTING PRECINCT BECAUSE I WANT TO UNDERSTOOD.
UH, WHAT'S IT GOING TO CALL SO IMPLEMENTATION AND SETUP INITIALLY, AS FAR AS TRAINING GOES, OUR FIRST-YEAR COSTS WILL BE THE BULK OF EVERYTHING BECAUSE WE ARE SETTING IT UP AND WE ARE PUSHING TO HAVE AT LEAST A BASE WEB PAGE FOR THIS ELECTION.
SO THAT SET UP AN IMPLEMENTATION FOR THE FIRST YEAR.
IT'S GOING TO BE ABOUT $11,000.
UM, WE HAVE A THREE-YEAR SERVICE AGREEMENT, OUR ANNUAL MAINTENANCE FOR THEM TO MAINTAIN THAT SERVER HOW'S THOSE HISTORICAL RESULTS AND CONTINUE TO MAKE THEM FOR THE PUBLIC WILL BE ABOUT $5,000 A YEAR FOR THAT SOFTWARE.
BUT AGAIN, THAT'S NOT PER ELECTION THAT'S FOR YOUR ENTIRE YEAR, AND IT WILL COMPASS ANY ELECTION THAT FALLS WITHIN PERIOD.
YOU KNOW, THIS TAKES A LOT OF, UH, THIS TAKES A LOT OF, A LOT OF THINGS.
IT'S WE DON'T KNOW IF WE CAN ACCOUNT FOR THE MANPOWER SAVINGS THAT WE'RE GOING TO HAVE, BUT YOU'RE GOING TO GET A LOT BETTER RESULTS IN IT WILL MAKE IT, UH, I THINK IT'LL MAKE IT A LITTLE EASIER FOR YOU GUYS TO KNOW YOUR RESULTS BEFORE SOMEBODY JUST CALLING THE MEDIA SAYING, HEY, INSIDE HERE, THIS IS WHAT I SAW.
SO I THINK IT KIND OF EVENS THAT PLAYING FIELD SO THAT EVERYBODY GETS THAT INFORMATION AROUND THE SAME TIME.
AND DANNY, DO YOU KNOW, I MEAN, HAVE YOU SPOKEN TO THE AUDITORS, THIS IN YOUR BUDGET ALREADY? OR DO WE NEED, WE'RE GOING TO HAVE TO DO THEY HAVE A LITTLE BIT OF MONEY IN MY BUDGET FOR THIS SOFTWARE? I WAS ABLE TO SAVE SOME ON ELECTION EQUIPMENT AND MAINTENANCE THIS YEAR.
[00:05:01]
UH, SO I GUESS WE'LL BE LOOKING FOR A MOTION TO APPROVE THIS A SUBSCRIPTION AGREEMENT.WE HAD THAT MOTION COMMISSIONER PHILLIPS.
IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
I'LL MAKE ANOTHER MOTION TO ADJOURN THIS MEETING, MR. LUCIA ADJOURN.
IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR.
THOSE OPPOSED? NO MOTION CARRIES.