Jan 11, 2022 Commissioners Court

BUT

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[Call to Order]

TODAY IS TUESDAY, JANUARY 11TH, 2022.

IT'S 9:00 AM.

AND WE'RE IN THE COMMISSIONER'S COURT MEETING ROOM, LOCATED IN THE COURTHOUSE, ANNEX AND COFFIN AS ALWAYS.

WE'LL BEGIN OUR MEETING TODAY WITH AN INVOCATION OF PASTOR.

KYLE IS WITH US TODAY.

HE'LL OFFER THE INVOCATION AND COMMISSIONER BARBARA IS GOING TO LEAD US IN THE PLEDGES.

PLEASE STAND GOOD MORNING, FATHER.

WE THANK YOU LORD FOR SUCH AN AWESOME BLESSING DAY THAT YOU'VE GIVEN US TODAY.

WE THANK YOU THAT YOU LEAD US IN GODDESS AND DIRECT US THROUGHOUT THE WAYS AND THE PATHWAYS YOU'VE GOT LAID OUT FOR EACH AND EVERY ONE OF US FATHER, WE ASK YOUR BLESSING UPON THIS MEETING UPON OUR COUNTY, WE ASK THAT YOU WATCH OVER US, PROTECT US THROUGHOUT ALL THINGS TO COME.

FATHER, FATHER, WE PRAY YOUR BLESSING OVER EACH AND EVERY ONE OF US TO KEEP US SAFE OUT OF THE COVID STUFF.

AND FATHER, WE GIVE YOU ALL THE PRAISE AND HONOR, AND THE GLORY IN THE WONDERFUL NAME OF JESUS CHRIST.

AMEN.

AND IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL HONOR, THE TEXAS ONE STATE UNDER GOD, ONE INDIVIDUAL.

UH, GOOD MORNING, EVERYONE.

GOOD TO HAVE OUR VISITORS HERE TODAY.

UM, AND PASTOR KYLE, THANK YOU FOR COMING.

WE MISS YOU AND YOU WERE GONE DURING THE HOLIDAYS.

UH, NEXT ITEM UP IS I DON'T HAVE ANY THING INDICATING THAT SOMEBODY FROM THE PUBLIC WANTS TO SPEAK TO US TODAY.

SO WE'LL MOVE ON TO ROUTINE CORRESPONDENCE.

DOES ANYONE HAVE ANY ROUTINE CORRESPONDENCE TO SHARE? OKAY,

[2. CONSENT AGENDA]

THE CONSENT AGENDA THERE'S ONE ITEM IS OR ANY DISCUSSION CONCERNING THE COURT MINUTES FROM JANUARY 4TH, NO CORRECTIONS, IF NOT, IS THERE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED? I'LL MAKE THAT MOTION.

WE HAVE THAT MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED? NO, THAT MOTION CARRIES.

I CHANGE.

I'D LIKE TO CHANGE THE AGENDA ORDER JUST A LITTLE BIT.

UH,

[4. Judge Gray; Discuss/Consider approving TechShare Indigent Defense SaaS Addendum.]

MA'AM UM, TECH SHARE IS THE SOFTWARE THAT WE USE TO PAY OUR, UH, THE ATTORNEYS WHO ARE ON THE INDIGENT DEFENSE WHEEL.

AND, UM, IT'S JUST A MATTER OF SIGNING THE CONTRACT FOR EACH YEAR.

THE RIGHT HAS ACTUALLY GONE DOWN BECAUSE OF COVID BY ABOUT $1,500 THIS YEAR.

SO THAT'S A GOOD THING THE PRINCIPAL HAS ALREADY BEEN PAID.

SO THIS IS JUST A MATTER OF APPROVING THE CONTRACT.

AND WOULD YOU LIKE ME TO GIVE THAT TO YOU NOW? SURE.

THERE ARE NO CHANGES EXCEPT FOR A FEW UPDATES IN THE ACTUAL SOFTWARE.

SO IT'S A NEAT PROGRAM.

WE CAN RUN REPORTS, ALL DIFFERENT KINDS OF THINGS.

WE RELY ON IT, RIGHT.

VERY MUCH SO IT'S AN EASY WAY TO GET EVERYONE PAID AND IT'S AN EASY WAY TO RUN REPORTS ON WHAT'S GOING ON.

AND SO IT'S DIFFERENT STATS FOR DIFFERENT YEARS.

SO IT'S, IT'S BEEN REALLY WELL.

I WANT IT TO JUST START DOING CPS, BUT ONCE IT CAN START DOING THAT, I'LL BE MUCH HAPPIER WITH IT.

THAT IT'S GOOD FOR WHAT IT DOES.

UH, QUESTION FOR JUDGE GRAY.

NO, IF THERE ARE NO QUESTIONS IS OUR MOTION TO APPROVE THE TEXTURE, INDIGENT DEFENSE AMENDED A CONTRACT AMENDED I'LL MAKE THAT MOTION AND COMMISSIONER BARBERS OR SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED? NO MOTION CARRIES.

THANK YOU.

MAY I BE EXCUSED? YES, MA'AM.

THANK YOU FOR YOUR PRESENTATION TODAY.

THANK YOU.

[3. Dr. Hurley Miller; To introduce the newly appointed AgriLife Extension Agent.]

NEXT UP, DR.

HURLEY MILLER TO INTRODUCE THE NEWLY APPOINTED AGRILIFE EXTENSION AGENT ONE JUDGE.

GOOD MORNING, DR.

MILLER.

GOOD.

SO PLEASURE TO BE HERE.

THIS ONE, AND TO INTRODUCE TO YOU MR. TOMMY PHILLIPS, UH, TOMMY WAS ONE OF THE APPLICANTS THAT APPLIED FOR THE COUNTY EXTENSION AGENT POSITION HERE IN THE COUNTY.

A LITTLE BIT ABOUT TOMMY.

TOMMY IS CURRENTLY THE COUNTY EXTENSION AGENT VANZANT COUNTY FOR THE LAST SEVEN YEARS PRIOR TO THAT, TOMMY WAS THE FOUR H AGENT THERE AND, UH, AND, UM, VANZANT COUNTED FOR NINE YEARS.

AND PRIOR TO THAT, HE WAS 3 8, 3 OF THE YEARS AT THE FOUR H AGENT WOULD COUNTY AND START HIS CAREER, UH, BACK IN THE MID NINETIES, UH, IN ADVANCING COUNTY AS A COUNTY EXTENSION AGENT ASSISTANT THERE, UH, FOR SEVERAL YEARS TIME, HIS EDUCATIONAL BACKGROUND INCLUDES A MASTER'S OF SCIENCE FROM I'M SORRY, A BS IN ANIMAL SCIENCE FROM SAM HOUSTON, STATE UNIVERSITY, AND A MASTERS IN AGRICULTURE SCIENCE FROM TEXAS A AND M IN COMMERCE.

TOM HAS A LOT OF OTHER LEADERSHIP

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SO TOMMY, UH, ISN'T A WELL-ROUNDED INDIVIDUAL HAS A LOT OF EXPERIENCE AND I THINK HE'LL DO A GREAT JOB WITH OUR COUNTY EXTENSION AGENT AG HERE IN KAUFMAN COUNTY.

SO I WANTED TO PRESENT TOMMY PHILLIPS TO Y'ALL AND, UH, HE WILL START ON, UH, FEBRUARY 1ST, UH, HERE IN THE COUNTY.

SO ANY QUESTIONS OR ANYTHING? NO WELCOME ABOARD.

I WOULD SAY, YEAH, WE DON'T WANT TO, WE'RE NOT FREE STATERS OVER HERE NOW.

A LOT OF PEOPLE DON'T KNOW WHAT THAT MEANS, BUT THE POINT OF OUR MASTER GARDENS HAS CHANGED THE NAME.

CAUSE SO MANY OF THEM DIDN'T UNDERSTAND THE WHOLE AREA THAT'S UP.

YEAH.

I'M VERY EXCITED TO BE HERE.

SO YEAH, I APPRECIATE THE OPPORTUNITY.

WELCOME MIKE, FOR THE INTRODUCTION.

WE APPRECIATE YOUR COMMENT AND WE'LL LOOK FORWARD TO SEEING YOU ON BOARD IN FEBRUARY 1ST.

ABSOLUTELY.

YES, SIR.

CONGRATULATIONS.

ALL RIGHT.

THANK YOU.

ALL RIGHT.

NEXT

[5. Constable Johnson; Discuss/Consider approval to donate $3,144.00 from agency forfeiture funds to the Kaufman County Children's Advocacy Center.]

GOOD MORNING, SIR.

UH, JESSICA WE'VE HAD THE LUXURY OF, UM, SEIZING SOME FUNDS, UM, AND SOME OF THE CASES THAT WE FILED AND WITH WHAT THE CHILD ADVOCACY CENTER DOES FOR THE COUNTY.

UM, WE WOULD DEFINITELY LIKE TO JUMP ON BOARD ALONG WITH THE SHERIFF'S OFFICE AND THE DA'S OFFICE AFTER SPEAKING WITH KAREN AND THE DA AND DONATE WHAT WE CAN WHEN WE CAN.

AND SO THIS WAS THE FUNDS THAT WE HAD ALREADY RECEIVED.

IT'S ALREADY BEEN, UH, PUT INTO OUR BUDGET AND WE WOULD LIKE TO DONATE THAT AMOUNT QUESTION FOR THE COST OF NO, I THINK IS I THINK IT'S A GOOD DEAL.

I THINK THIS SHOWS THAT ALL OF OUR, ALL OF OUR IT'S IN A SEPARATE FUND THAT WE'VE KEPT, THEY ASKED ME ABOUT IT AND I SAID, SURE, BUT I WANTED THE COURT TO PREVENT WE, WE LIKE THE IDEA THAT, UH, THE PUBLIC KNOWS THAT MONEY IS BEING USED FOR SOMETHING THAT'S A PRETTY IMPORTANT PROJECT.

SURE.

UM, OKAY.

FOR NO QUESTIONS, IS THERE A MOTION CONCERNING THAT DONATION? UM, I'LL MAKE THAT MOTION.

WE HAD A MOTION TO APPROVE THAT DONATION WITH COMMISSIONER PHILLIPS.

IS THERE A SECOND? I'LL SECOND, SECOND, COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO MOTION CARRIES.

THANK YOU.

THANK YOU.

NOW

[6. Constable Mayfield; Discuss/Consider approving deputation of Johnny Gilmore for Kaufman County Pet #1 Constables office.]

GOOD MORNING, SIR.

ALREADY COMPLAINED CONSTABLE MAYFIELD ABOUT THE WEATHER, BUT HE DOESN'T SEEM TO BE DOING ANYTHING ABOUT IT.

NO, UM, YEAH, I WAS HERE FOR APPROVAL ON SOMETHING.

I FELT LIKE WE HAD ALREADY APPROVED, BUT HERE I AM AGAIN FOR JOHNNY GILMORE'S DEPUTATION I THOUGHT I SAW THAT NAME BEFORE WE DID.

YUP.

OKAY.

WELL WE CAN DO IT AGAIN, RIGHT.

WELL, I DON'T, I DON'T KNOW.

I DON'T KNOW WHAT THAT'S ALL ABOUT.

THE EXPECTATIONS.

IS THERE A MOTION? IS THERE A MOTION TO APPROVE DEPUTY OF JOHNNY GILMORE? SO MOVE WE HAVE THAT MOTION COMMISSIONER KATE'S IS A SECOND, A SECOND SECRET COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED? NO, THAT MOTION CARRIES.

THANK YOU AGAIN.

THANK YOU.

SEE YOU NEXT TIME.

HAVE A GOOD DAY.

AND I THINK YOU'LL PROBABLY IMPROVE THE WEATHER.

IT'S MY SUNSHINE.

AND OKAY.

THANK YOU.

[7. Collections Dept; Present/Accept the Collections Department Fourth Quarter Report,]

FOURTH QUARTER REPORT.

GOOD MORNING.

UM, SO FOR OUR FINAL QUARTER OF 2021, OUR TOTAL WAS 2 58, 5 21 AND 99 CENTS.

THAT IS, UH, A DECREASE FROM THE PREVIOUS QUARTER, WHICH, BUT THAT'S KIND OF NORMAL.

WE USUALLY, UH, SLOW DOWN ON COLLECTIONS IN THE HOLIDAY SEASONS, BUT IT'S A 22% INCREASE OVER LAST YEAR, QUARTER, LAST QUARTER.

SO I FEEL LIKE THAT'S A GOOD INDICATION THAT THIS YEAR, THIS YEAR MIGHT BE EVEN BETTER.

THAT'S SUBSTANTIAL.

YES.

QUESTIONS.

NO, SIR.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO ACCEPT THE COLLECTIONS DEPARTMENT REPORT FOR THE FOURTH QUARTER? I'LL MAKE THAT MOTION WHERE THE MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND ONE COMMISSIONER AND CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

THANK YOU VERY MUCH.

[8. Laura Hughes; Discuss/Consider contract between Permitium LLC and Kaufman County Clerk's office for Online Vital Request Service.]

[00:10:01]

THIS WILL BE OUR SECOND CONTRACT FOR AN ONLINE VITALS REQUEST SERVICE.

UH, THE FIRST ONE IS VITAL CHECK.

THIS ONE CAME, I MET THEM AT CONFERENCE AND THEY ARE A THIRD OF THE PRICE THAT VITAL CHECK USES.

IT STILL USES ALL THE SECURITY SYSTEMS THAT VITAL CHECK USES IN ITCH.

JUST ANOTHER OFFER TO THE PUBLIC, TO GET ONLINE RATHER THAN COMING INTO THE OFFICE.

AND WE REQUEST THAT YOU ALL APPROVE THIS CONTRACT IT'S BEEN LOOKED AT BY, ARE YOU SEEING A STEADY INCREASE? ARE YOU SEEING A STEADY INCREASE IN ONLINE REQUESTS LIKE THAT AS OPPOSED TO IN-PERSON NO, BUT WE'RE GOING TO PUSH IT THAT WAY, ESPECIALLY WITH OUR NEW SOFTWARE.

GOOD.

BUT IT'S BEEN REVIEWED BY THE DA'S OFFICE AND THERE'S NO COST TO THE COUNTY QUESTIONS.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE THAT CONTRACT BETWEEN PREMIUM LLC AND THE COUNTY CLERK'S OFFICE? SO MOVED, WE HAD A MOTION COMMISSIONER CAGE.

IS THERE A SECOND? I'LL SECOND, A SECOND.

COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

THANKS.

YOU'RE WELCOME.

[9. Commissioner Hunt; Discuss/Consider approving interlocal agreement between Kaufman County and the City of Post Oak Bend.]

UH, I WOULD SAY THIS IS A ROUTINE MATTER, WHICH IS A, UH, UH, WOULD ASK, HE'S ASKING THAT WE APPROVE AN INTER LOCAL AGREEMENT BETWEEN CALL FROM COUNTY AND THE CITY OF POSTAL BAND.

UM, YOU'VE GOT THAT INFORMATION IN YOUR PACKET, RIGHT? SO IF THERE'S NO QUESTIONS ABOUT THAT, IS THERE A MOTION TO APPROVE THAT INTER LOCAL AGREEMENT? YES, SIR.

I'LL MAKE A MOTION FOR THAT MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND? NO.

SECOND, SECOND ONE COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES IN ASSOCIATION WITH THAT ITEM.

[10. Commissioner Hunt; Discuss/Consider approving project agreement for road maintenance plan for the City of Post Oak Bend.]

ARE THERE ANY QUESTIONS OR DISCUSSION ABOUT THAT? NO, SIR.

IF NOT, IS THERE A MOTION TO APPROVE THAT PROJECT AGREEMENT FOR THE, BETWEEN THE COUNTY AND BETWEEN THE CITY OF POSTAL BAN? I'LL MAKE THAT MOTION BY THE MOTION COMMISSIONER BARBERS OR SECOND, SECOND, SECOND, MISS KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED NO MOTION CARRIES,

[11. Raylan Smith; Discuss and Consider Department Restructure.]

GOOD MORNING.

JUST WANTED TO BRING YOU UP TO SPEED ON A FEW RECOMMENDATIONS AND SOME MEETINGS THAT I'VE HAD, UH, BETWEEN ME AND ALSO THE STAFF MEMBERS OF THE FACILITIES MAINTENANCE DEPARTMENT.

UM, THE RESTRUCTURE THAT I'VE LAID OUT BEFORE YOU, IT'S REALLY SIMPLY A RECOMMENDATION OF STREAMLINING SOME OF THE SERVICES THAT THIS DEPARTMENT CURRENTLY PROVIDES TO THE COUNTY.

UM, IN FACT, AFTER SPEAKING WITH THE DEPARTMENT HEADS AND SUPERVISORS LAST WEEK, IT'S MY UNDERSTANDING THAT THE MAJORITY OF THESE RECOMMENDATIONS HAVE ALREADY BEEN PUT IN PLACE.

UM, MR. MORRIS WAS ABLE TO CONSOLIDATE THE FLEET AS SUGGESTED THE FOLLOWING DAY.

UH, IT'S ALSO MY UNDERSTANDING THAT HE MET WITH THE JANITORIAL STAFF TO GO OVER THE NEW SCHEDULE.

AND ALSO TO, I WANT TO NOTE THAT THIS SCHEDULE ALLOWS FOR ADDITIONAL TIME FOR THAT STAFF TO BE AT YOUR FACILITIES.

AND IT'S ALSO GOING TO PROVIDE A GOOD MIGRATION PLAN FOR OUR CURRENT CUSTODIAL STAFF TO TURN INTO THE DAY PORTER RESPONSIBILITIES AS THE DEPARTMENT EVEN BEGAN MOVING FORWARD WITH THE SPLIT OF THE ADMINISTRATIVE ASSISTANT BETWEEN THE MAINTENANCE AND THE PURCHASING DEPARTMENT.

UH, THE SUGGESTION WAS SIMPLY FOR ADDITIONAL TRAINING FOR THEIR CURRENT STAFF, AS WELL AS SOME ADDITIONAL ADMINISTRATIVE SUPPORT WITHIN MY DEPARTMENT AT A SAVINGS TO THE COUNTY AS WE WOULD BE SPLITTING THE WAGES AND BENEFITS.

UM, SO REALLY THE, THE BIGGEST PIECE OF THE CHART IN YOUR PACKET IS THAT THESE FEW CHANGES AND ADJUSTMENTS WOULD ESSENTIALLY SAVE THIS FISCAL YEAR, APPROXIMATELY $163,000.

UM, THE BIGGEST PART, I THINK, IS THE LAST PART OF THE RECOMMENDATION, WHICH REALLY DEALS MORE IN THE MORE DIFFICULT PIECES OF THE POLICIES, PROCEDURES, AND JUST THE OVERALL OPERATIONS OF THE DEPARTMENT.

UM, I DO THINK THAT IT'S IMPORTANT TO MENTION THAT I HAD A MEETING THE FOLLOWING DAY WITH THAT DEPARTMENT SUPERVISOR, WHO BROUGHT TO MY ATTENTION THAT THERE STILL REMAINS QUESTIONS IN REGARDS TO THESE POLICIES AND PROCEDURES.

UM, THE REQUESTS THAT I'M MAKING TO YOU TODAY IS THAT I'M GIVEN THE ADDITIONAL TIME, EVEN IF IT'S A VERY LIMITED AMOUNT OF TIME TO CONTINUE THE COURSE OF THIS RESTRUCTURE TO ASSIST THIS DEPARTMENT WITH THINGS THAT THEY

[00:15:01]

THIS IN ITSELF IS GOING TO REQUIRE A NEW LEVEL OF SKILL AND KNOWLEDGE OF THE UPDATED SYSTEMS AND INCREASE IN SQUARE FOOTAGE AND AN OVERALL NEED FOR THE FACILITIES THEMSELVES.

THE TRUTH IS, EVEN THOUGH WE HAVE TALKED ABOUT HOW WE'RE CONSOLIDATING BUILDINGS AND WE ARE ELIMINATING THE NUMBER OF BUILDINGS THAT WILL BE THROUGHOUT THE COUNTY, THE TRUTH IS FROM YOUR CURRENT SQUARE FOOTAGE TO THE FINAL BUILD-OUT OF THE PROPOSED, YOU'RE ADDING AN ADDITIONAL 95,000 SQUARE FEET TO THE FACILITIES.

THE BIGGER PIECE OF THAT IS 97,000 SQUARE FEET COMES ONLINE IN AUGUST, AND YOU'RE NOT REDUCING ANY SQUARE FOOTAGE BECAUSE YOU'RE INCLUDING THE JUSTICE CENTER AND WE STILL WILL REMAIN IN THE COURTHOUSE.

SO THERE WILL BE A PERIOD OF TIME OF A FEW YEARS THAT YOU'RE, YOU'VE GOT AN ADDITIONAL HUNDRED SQUARE FOOTAGE ON THE BOOKS AS FAR AS MAINTENANCE.

UM, AND OF COURSE, I'M NOT TELLING YOU ANYTHING THAT YOU DON'T KNOW, YOU KNOW, THAT THE OPERATION, THE MAINTENANCE OF THESE NEW FACILITIES, IT'S GOING TO TAKE A GREAT DEAL OF STRATEGIC PLANNING.

UM, WHEN I MET WITH THE STAFF LAST WEEK, REALLY THE CONVERSATION THAT I HAD WITH THEM WAS TO REALLY TAKE A HARD LOOK AND ACCEPT THE CURRENT SITUATION, UM, MAKE THESE RECOMMENDATIONS SHOW WHERE WE CAN MAKE CHANGES AND HOW WE ARE CURRENTLY HANDLING FACILITIES SO THAT WHEN THE, WHEN IT COMES FORWARD FOR MORE FUNDING OR FOR ADDITIONAL STAFF, IT'S BECAUSE IT WAS PLANNED OUT AND IT WAS NEEDED AND A STEP BY STEP BASIS.

UM, I ASKED THEM TO SEE WHERE THINGS SEEM TO BE STREAMLINED AND THE TRUTH, BECAUSE THE TRUTH OF THE MATTER IS IT'S ALL GOING TO EVOLVE AND CHANGE WITHIN THE NEXT FIVE YEARS.

UM, AGAIN, I AM ASKING FOR THE OPPORTUNITY TO CONTINUE TO OVERSEE THIS DEPARTMENT SO THAT WE WILL HAVE A LEVEL OF CONFIDENCE IN THE CURRENT WORKLOAD AND HOW WE KEEP UP WITH THOSE WORK ORDERS AND THE SYSTEMS THAT WE HAVE IN PLACE FOR THE THOUSAND WORK ORDERS THAT COME THROUGH THE 95,000 SQUARE FEET WORTH OF FACILITIES THAT WE'VE MAINTAINED, UM, AND TO START ELIMINATING THE QUESTIONS THAT REMAIN, ESPECIALLY THOSE THAT RELATE DIRECTLY WITH THE PURCHASING POLICIES AND LAWS.

MY ONLY GOAL IN THIS RESTRUCTURE WAS TO ASSIST IN PREPARING THE DEPARTMENT FOR THE CHALLENGES THAT LAY AHEAD.

UM, I, I BELIEVE THAT WE ALL UNDERSTAND AND BELIEVE THAT A DEPARTMENT WITH A STRONG HOLD OF THEIR CURRENT SITUATION IS IN A BETTER POSITION TO BE ADDED ADDITIONAL DUTIES.

AND WITH STAFF EVEN ADMITTING THAT THERE ARE THINGS MISSING WITHIN THE DEPARTMENT, AS FAR AS THE DAY-TO-DAY OPERATIONS, I'M JUST I'M OFFERING MY ASSISTANCE.

AND I WOULD LIKE TO CONTINUE THIS, EVEN IF IT'S FOR A SHORT AMOUNT OF TIME.

THE, THE THING THAT ATTRACTS MY ATTENTION ON THIS RAILING IS THE $163,000 IN MY, MY REALLY MY FIRST REACTION WAS I SORT OF WENT BACK AND LOOKED OVER WHAT YOUR NUMBERS WERE CAUSE I WAS A LITTLE SKEPTICAL, BUT I STARTED THINKING ABOUT YOUR DEPARTMENT.

YOU NOW OPERATE YOUR DEPARTMENT WITH, UH, I MEAN, YOU YOU'VE TAKEN ON MAIL, YOU'VE TAKEN ON THE CONSTRUCTION MANAGEMENT, UH, YOU'VE TAKEN ON THE DAM PROJECTS, WHICH ARE LIKE SOMETHING EVERY MONTH, I THINK MAKE SOME SORT OF CHANGE PROJECTS, DAM PROJECTS, UH, AND, UM, AND SO, UH, I'VE GOT CONFIDENCE THAT YOU'RE ACTUALLY GOING TO BE ABLE TO MEET THAT NUMBER.

AND THERE WAS A LOT OF, WE GOT A LOT OF NEEDS THAT WE COULD USE $163,000, $163 AND $952.

THAT'S 164,000.

LET'S JUST UP INTO THE ROUND NUMBER.

AND I GOT CONFIDENCE, YOU KNOW, I DON'T KNOW HOW MUCH, OF COURSE I KNOW LIKE THE DAMN PROJECTS, UH, HOW MUCH YOUR DEPARTMENT RECEIVES, UH, OR IS IT YOU'RE SAVING US 5%? IS THAT WHAT IT IS? THE WAY IT WORKED LAST FISCAL YEAR, THEY WERE JUST STATE CONTRACTS.

AND SO WE WERE PAID AT TWO AND A HALF PERCENT FOR THE CONTRACT ADMINISTRATION.

SO BASICALLY Y'ALL WERE ABLE TO ACCOMPLISH $2 MILLION IN DAM REPAIRS, BUT WHAT WE WERE PAID IN CONTRACT ADMINISTRATION PAID FOR THE COUNTY'S SPONSORSHIP.

SO IT WAS NO COST TO THE COUNTY TO BE ABLE TO SPONSOR THOSE PROJECTS,

[00:20:01]

SO WE'LL ACTUALLY YOUR SHARE OF THE $2 MILLION IS ONLY 40,000 AND THE CONTRACT ADMINISTRATION IS 90.

SO YOU'RE ACTUALLY USING ACTUALLY WE'RE GETTING $90,000 SITTING THEM FOR ADMINISTRATOR.

SO THAT'S WHAT I, YEAH, THAT'S WHAT I WOULD SAY.

YEAH.

SO YOU, YOU BROKE EVEN ON THE STATE CONTRACTS, BUT YEAH, YOU'LL MAKE, YOU'LL MAKE SOME MONEY WITH THIS ONE, FOR SURE.

THE OTHER THING IS YOU NEED TO ADD A, YOU NEED TO ADD A STEP POSITION AND THIS, THIS ACCOMPLISHES THAT CAUSE YOU'RE, YOU'RE DOWN TO JUST, YEAH, IT'S JUST BEEN SO NELL AND SINCE BEFORE THE HOLIDAYS IT SPLITS, IT, IT TAKES BOTH OF THEM COVERS BOTH DEPARTMENTS.

YEAH.

SO I, I MEAN, I THINK YOU'VE GOT A GREAT PLAN AND, UH, I DON'T KNOW WHY WE WOULD TURN HER BACK ON $163,000 SAVINGS.

I DON'T THINK WE ARE.

I MEAN, I THINK I'M NOT, I DON'T KNOW.

I THINK IT'S A NO BRAINER THAT WE'RE NOT GOING TO DO THAT.

I THINK IT'S ALSO, UH, I THINK IT'S ALSO VERY TIMELY AND VERY PRUDENT THAT WE, UH, ABSOLUTELY ADDRESS THE, THE SHIFT IF YOU WILL.

AND THE RESPONSIBILITIES OF THE MAINTENANCE DEPARTMENT.

UM, YOU KNOW, I WAS, I WAS GIVING SOME THOUGHT TO IT.

IT'S, YOU KNOW, BACK IN MY YOUTH, WE COULD ALL WORK ON A 1972 MUSTANG AND, UH, NOWADAYS YOU CAN'T EVEN WORK ON, YOU KNOW, UH, THE SMALLEST ECONOMY CAR.

SO THE TECHNOLOGY THAT'S GONE FORWARD, UM, REALLY PRECLUDES, UM, PERHAPS SOME OF THE, SOME OF THE MAINTENANCE MODEL THAT WE'VE DONE IN THE PAST, UH, YOU KNOW, UH, PATCH AND PUNT AND WHAT HAVE YOU.

SO I THINK IT'S, UH, I THINK IT'S VERY TIMELY THAT WE, YOU KNOW, WE KEEP OUR EYE ON THIS BALL BECAUSE WE'RE, WE'RE INVESTING MILLIONS AND MILLIONS OF TAXPAYER DOLLARS IN THESE NEW FACILITIES.

AND WE ALSO, UH, ARE, UH, AND, AND WHILE IT'S, UH, THE ABSOLUTE RIGHT DIRECTION TO TAKE, WE ALSO ARE CONSOLIDATING SO MANY OF OUR OPERATIONS IN, IN, UH, ONE LOCATION OR A COUPLE OF LOCATIONS, SO THAT ANY GLITCH IN, UH, IN SERVICEABILITY WOULD SHUT THE WHOLE COUNTY DOWN.

SO IT'S REALLY A VERY PROFESSIONAL, UH, REQUIREMENT GOING FORWARD.

AND, UM, UM, UH, IT'S DEFINITELY GOING TO BE A LOT TO LEARN ABOUT THE BUILDINGS AS THEY COME ON.

I HAVE AN IMAGE THAT IF THE CHRISTINA VISH THE NEW JUSTICE CENTER WILL HAVE A HEATING AND COOLING PLANT IN IT.

SO WHEN, UH, IF THAT THING STARTS TO FAIL, YOU'RE NOT GOING TO HAVE SOME GUY SHOW UP FROM THE MANUFACTURER WITH A PIPE RANCH AND A COUPLE OF HAMMERS.

HE'S GOING TO COME OUT THERE WITH A LAPTOP AND HE'S GOING TO PLUG INTO THAT THING.

AND THAT'S HOW THAT, ALL RIGHT, MATT, THIS LAPTOP IT FROM , THAT'S THE NOWADAYS IMAGE OF IT, EVERYBODY, YOU KNOW, AND THAT CAR, THAT COMPETENCY IS, YOU KNOW, THERE ARE PROFESSIONAL ASSOCIATIONS THAT, THAT SUPPORT THAT VERY THING BECAUSE, UH, HVAC SYSTEMS AND ELECTRICAL PLANTS AND, UH, PLUMBING, PLANTS ARE ALL SO COMPLEX.

AND SO TECHNOLOGICALLY ADVANCED THAT, UH, YOU, IT'S ALMOST AS IF THERE'S A NEED FOR A RECURRING, UH, TRAINING TO, TO, YOU KNOW, MAINTAIN YOUR ADEQUACY, RIGHT.

THERE ARE, THERE IS SOME TRAINING, THERE'S SOME CERTIFICATIONS, DEFINITELY.

UM, AND JUST GOING THROUGH THE CONSTRUCTION PROCESS, MEETING WITH GALLAGHER AND, YOU KNOW, THEY'RE, UM, MECHANICAL ENGINEERS AND EVERYONE WHO'S PUT THE VENDORS WITH US.

UM, THERE'S, THERE'S TO BE A LITANY.

UH, YOU KNOW, I READ UP ON THE FACILITY MANAGEMENT, UH, ASSOCIATION, SO THAT MIGHT BE SOMETHING TO CONTINUE TO EXPLORE BECAUSE I REALLY THINK THAT IT IS A, IT IS A HUGE LEAP FORWARD.

AND, UH, WHILE WE, WHILE WE HAVE TENDED TO OPERATE THIS COUNTY, AS I'VE SAID BEFORE, FROM YEAR TO YEAR, THAT, THAT, UH, IN THIS MODERN AGE, THAT'LL PUT YOU BEHIND THE POWER CURVE PRETTY QUICK.

SO WE NEED TO STAY OUT AHEAD OF IT WHEN WE'RE ALL IN A CONSOLIDATED FACILITY.

UH, ANYBODY ELSE HAVE ANY QUESTIONS? NO, I'M PRETTY GOOD.

OKAY.

THEN ONCE BEFORE IT SHOULD BE, UH, IS TO LOOKING FOR A MOTION TO APPROVE THAT, UH, DEPARTMENT RESTRUCTURES PRESENTED SO MOOD WITH A MOTION COMMISSIONER CAGES, OR SECOND, SECOND, SECOND, COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED.

NO MOTION CARRIES.

THANK YOU, MARILYN.

UH,

[12. Raylan Smith; Discuss and consider receipt, transfer, and disposal of County owned assets.]

OH, YOU'VE GOT THIS.

MY FAVORITE TO DISCUSS, CONSIDER, UH, RECEIPT TRANSFER AND DISPOSAL OF COUNTY OWNED ASSETS.

SO THIS IS THE FLEET THAT RELATES TO THE RESTRUCTURE.

SO THAT'S WHY THIS WAS SECOND BECAUSE I WANTED TO MAKE

[00:25:01]

UH, YOU WILL NOTICE THAT WE ARE TRANSFERRING TWO OF OUR NEWER ENTERPRISE VEHICLES TO REPLACE VEHICLES THAT WILL BE DUE NEXT FISCAL YEAR.

SO I WILL BE ABLE TO GO AHEAD AND GET THOSE TAKEN CARE OF, AND THEN IMMEDIATELY WE WILL BE AUCTIONING THREE VEHICLES FROM THAT FLEET QUESTIONS ABOUT THAT.

UH, IF FOR NO QUESTIONS ABOUT THAT, IS THERE A MOTION TO, UH, AUTHORIZE THE TRANSFER AND DISPOSE OF THOSE COUNTY ASSETS AS PRESENTED? I MIGHT GET MOTION WHERE THAT MOTION COMMISSIONER PHILLIPS, IS THERE A SECOND, SECOND COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

AYE.

THOSE OPPOSED NO MOTION CARRIES

[13. Auditor; Discuss/Consider line-item transfers.]

YOU HAVE ANY QUESTIONS ABOUT THE LINE ON NO TRANSFERS? NO.

UH, THERE NO QUESTIONS FOR LAWN TRANSFERS.

IS THERE A MOTION TO APPROVE AS PRESENTED I MIGHT GET WHERE THAT MOTION WHERE COMMISSIONER PHILLIPS, IS THERE A SECOND, SECOND SACRED COMMISSIONED CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES

[14. Auditor; Discuss/Consider claims for payment.]

UH, YOUR CLAIMS FOR PAYMENT OR $639,105 AND 2 CENTS A PAYROLL WITH BENEFITS AND ACH OF 1,000,400 AND $4,110 AND 11 CENTS FOR OVERALL TOTAL OF $2,043,215 AND 13 CENTS.

DO YOU HAVE ANY QUESTIONS? I STARTED TO SAY I A QUESTION ABOUT THE 13TH SENSE, BUT I, I WON'T, I WILL SAY THAT.

DOES ANYONE HAVE ANY QUESTIONS FOR THE AUDITOR? NO, THAT'S ON MY CREDIT CARD.

IN FACT THINGS THEN, UH, OKAY THEN IS THERE A MOTION TO APPROVE CLAIM FOR PAYMENT IS PRESENTED.

I MAKE A MOTION.

WE HAVE A MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND ONE COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED NO MOTION CARRIES.

JUDGE.

I WANTED TO CALL IT TO YOUR YOU'RE IN THE COURT'S ATTENTION.

I HAD PUT TWO REPORTS IN FRONT OF YOU.

ONE IS OUR HERO, TOP SECURITY ARBITRAGE CALCULATION ON OUR BONDS.

AND WE OWED AS HE WROTE TO THE INTERNAL REVENUE FOR ALL OF THAT.

AND THEN THE NEXT REPORT IS FROM SENIOR CONNECT THEIR FINANCIALS FOR THE QUARTER ENDING DECEMBER 31ST AND EVERYTHING LOOKS IN ORDER.

THANK YOU FOR FOLLOWING UP ON THAT IN PARTICULAR.

UM, AND I ASKED YOU EARLIER IF WE HAD ANY MONEY COMING FROM THE FED, YOU SAID NO, SO THAT'S TOO BAD.

SO AT LEAST WE DON'T KNOW HOW MANY, WELL, I GUESS IT'S A TRADE.

THANK YOU.

[15. Judge Richards; Discuss/Consider exiting regular meeting and enter executive session.]

ITEM 15, DISCUSS, CONSIDER EXITING REGULAR MEETING AND GOING INTO EXECUTIVE SESSION.

IS THERE A MOTION TO DO SO? SO WE HAD THAT MOTION COMMISSIONER IN CASE, IS THERE A SECOND, SECOND, SECOND ONE, PLEASE FOR PHILLIP'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES WE'RE IN EXECUTIVE SESSION PURSUANT TO SECTION 5 51 0.07, SIX OR THE TEXAS GOVERNMENT CODE WE'LL MEET IN CLOSED SESSION TO DISCUSS SECURITY DEVICES, PROTOCOLS, AND THE IMPLEMENTATION REGARDING COFFIN COUNTY PRECINCT THREE PER THE RE-DISTRICTING THAT OCCURRED IN NOVEMBER OF 2021.

AND WE'LL BE IN EXECUTIVE SESSION UNDER SECTION FIVE, 5,172 OF THE GOVERNMENT CODE, THE COMMISSIONER COURT MEETING CLOSED SESSION TO DISCUSS REAL ESTATE NEGOTIATIONS.

UM, I GUESS WE CAN JUST, YOU WANNA JUST STAY IN HERE? YEAH, WE'LL JUST STAY IN HERE.

OKAY.

UH, I WOULD ASK FOR

[18. Judge Richards; Discuss/Consider exiting executive session and enter back into regular meeting.]

I'LL MAKE IT, WE HAD A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND ONE COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

OPPOSED.

NO, WE WERE BACK IN REGULAR.

SAY THAT MOTION CARRIED FOR BACK IN REGULAR SESSION.

UH, THERE WAS NO ACTION TAKEN IN EXECUTIVE SESSION.

IS THERE A MOTION COMING OUT OF EXECUTIVE SESSION? YES.

AND MAKE A MOTION.

UH, WE, UH, APPROVE THE ADDITIONAL CONSTABLE DEPUTY POSITION FOR PRECINCT THREE, UH, CONSTABLE'S OFFICE, UH, DUE TO THE, UH, RE-DISTRICTING UH, THAT WAS DONE.

UH, WE NEED THE ADDITIONAL POSITION AND I MAKE A MOTION THAT WE APPROVE THAT.

UH, WE HAVE MOTION COMMISSIONER BARBARA TO APPROVE THE ESTABLISHMENT OF THAT ADDITIONAL CONSTABLE DEPUTY CONSTABLE POSITION IN PRECINCT THREE.

IS THERE A SECOND, A SECOND.

SECOND FROM COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

I'LL MAKE A MOTION THAT DURING THIS MEETING COMMISSIONER PHILLIPS MOVES TO ADJOURN.

THE MEETING IS OUR SECOND, THE SECOND SACRED COMMISSIONER AND CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

OPPOSED.

NO MOTION CARRIES.

WE ARE OUT OF HERE.