Jun 28, 2022 Commissioners Court

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THIS REGULAR MEETING

[Call to Order]

TODAY IS TUESDAY, JUNE 28TH, 2000 TO 22 9:00 AM.

WE'RE IN THE COMMISSIONER'S COURT MEETING ROOM, LOCATED IN THE COURTHOUSE, ANNEX AND KAUFMAN.

WE'LL START OUR MEETING THIS MORNING WITH AN INVOCATION OFFERED BY COMMISSIONER TERRY BARBER, AND, UH, COMMISSIONER CAGE IS GOING TO LEAD US IN THE PLEDGES.

PLEASE STAMP RIGHT WITH ME PLEASE.

HEAVENLY FATHER.

I WANT TO THANK YOU FOR THIS TODAY, AND I WANT TO THANK YOU FOR HELPING US ALL WAKE UP ON THIS SIDE OF THE GRASS.

I WANT TO THANK YOU LORD, FOR, UH, UH, FOR EVERYTHING THAT YOU BLESSED US WITH.

WE WANT TO ASK YOU TO CONTINUE THOSE BLESSINGS AND WANT TO ASK YOU TO PLEASE BE WITH OUR FIRST RESPONDERS AND BE WITH US THIS MORNING AS WE, UH, WORK ON THINGS THAT NEED TO BE DONE FOR THIS COUNTY.

SO HOPEFULLY WE CAN MAKE DECISIONS THAT WILL WORK FOR EVERYBODY INVOLVED, MAYBE THE SAUL AND KEEP US SAFE.

IT'S IN YOUR SON'S NAME.

WE PRAY.

AMEN.

I PLAYED THE LEAD OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL TEXAS FLAG TO THE TEXAS ONE STATE UNDER GOD ONE.

WELL, IT LOOKS LIKE WE ONLY HAVE ONE VISITOR WELCOME.

[1. ROUTINE CORRESPONDENCE.]

UH, I DON'T HAVE ANY ROUTINE CORRESPONDENCE.

DOES ANY, ANY AMONG THE COURT HAVE ROUTINE CORRESPONDENCE TO SHARE? NOPE.

THEN WE'LL MOVE ON TO THE

[2. CONSENT AGENDA]

IS THERE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED? I'LL MAKE THAT WE HAVE A MOTION WITH COMMISSIONER PHILLIPS THE SECOND, SECOND, SECOND, COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO, THAT MOTION CARRIES NO NUMBER

[3. Skeet Phillips: Discuss/Consider Accepting 2022-2023 Road Report for Precinct 2.]

UH, COMMISSIONER PHILLIPS DISCUSS CONSIDER ACCEPTING THE 2020 2 23 ROAD REPORT FOR PRECINCT TWO.

MY ROLE.

OKAY.

NO COMMENTARY ON THAT AND NOT REALLY, UH, IS THERE ONE? IT IS, UH, IS THERE A MOTION TO ACCEPT THAT, UH, ROAD REPORT I'LL MAKE A MOTION? WE HAVE A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND COMMISSIONER HUNT AND DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING AYE OPPOSED? NO, THAT MOTION CARRIES, UH, UH, NUMBER FOUR

[4. Ken Cates; Discuss/Consider temporary construction easement on County Road 4096 at Solar Lily to install culver to improve drainage to County Road 4096.]

YEAH, JUDGE.

IT'S JUST A STANDARD TEMPORARY CONSTRUCTION EASEMENT TO ALLOW US TO GO ON TO, UH, THE LILY SOLAR PROPERTY TO INSTALL A DRAINAGE CULVERT, UH, BEEN APPROVED BY OUR COUNCIL BY THE LILY SOLAR CORPORATE ENTITIES, AS WELL AS THE LANDOWNER.

SO I'D MAKE A MOTION TO ACCEPT THAT THE, UH, THE TEMPORARY CONSTRUCTION SEASON HAS WRITTEN COMMISSIONER AND CATES MAKES THAT MOTION TO APPROVE THAT.

AUTUMN FOUR, IS THERE A SECOND, SECOND, SECOND COMMISSIONER BARBARA DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO, THAT MOTION CARRIES

[5. Jim Cook; Discuss/Consider contract with SimpliVerified for Drivers License and background checks of out~of-state applicants for employment.]

JIM COOK DISCUSS CONSIDERED CONTRACT WITH SIMPLY VERIFIED FOR DRIVER'S LICENSE AND BACKGROUND CHECKS OF OUT-OF-STATE APPLICANTS FOR EMPLOYMENT OR A JUDGE.

GOOD MORNING.

UM, JIM COOK, I'M GOING WITH THE HR DEPARTMENT.

CHUCK'S OUT OF TOWN.

SO HE'S ASKED ME TO GIVE HIS PRESENTATION.

SO IF YOU BEAR WITH ME, I'M GOING TO JUST TRY TO READ IT AS BEST I CAN.

I BRING FOR YOU TODAY? THE CONTRACT WAS SIMPLY VERIFIED FOR BACKGROUND SEARCHES AND DRIVERS LINES SUCH AS DRIVER'S LICENSE SEARCHES FOR OUT OF STATE APPLICANTS, SEEKING EMPLOYMENT WITH KAUFMAN COUNTY.

A COPY OF THIS CONTRACT WAS PROVIDED TO EACH OF YOU WITH YOUR AGENDA PACKET.

THIS CONTRACT WAS GIVEN TO OUR CIVIL ATTORNEYS TO EXAMINE, AND THEY DISCOVERED TWO CHANGES THAT THEY WANTED TO MAKE TO THE CONTRACT BEFORE THE COUNTY WOULD AGREE TO SIGN.

AS OF LAST WEDNESDAY, SIMPLY VERIFY AGREED TORTING THAT MET APPROVAL WITH OUR CIVIL ATTORNEYS.

SO WE CAN MOVE FORWARD WITH OBTAINING AVAILABLE AVAILABILITY OF THEIR SERVICES.

THIS CONTRACT CONTAINS NO ONGOING MONTHLY FEES.

THE COUNTY WILL ONLY BE BILLED

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THE MOST WE WILL PAY PER EMPLOYEE.

IF BOTH SEARCHES ARE PERFORMED WILL BE $38, WHICH WILL BE BILLED TO THE COUNTY, NET 30 AT THE END OF EACH MONTH.

THE CONTRACT IS ONGOING UNLESS WE CANCEL FOR REASONS OF NO LONGER NEEDING THE SERVICES OR THE COMPANY CANCELS DUE TO NO LONGER PROVIDING BACKGROUND SEARCH SERVICES.

UM, QUESTIONS FOR JIM, THERE ARE NO QUESTIONS.

IS THERE A MOTION TO APPROVE THAT CONTRACT AS PRESENTED? WE HAD A MOTION CASE.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES.

THANK YOU, SIR.

OKAY.

[6. Paul Ayres; Discuss/Consider implementing a County-wide burn ban.]

GOOD MORNING.

MORE MORNING, SIR.

THANK THANK YOU.

THANK YOU.

THANK YOU.

OKAY.

SO, UH, FIRST THING I WANTED TO DO IS JUST KIND OF GO OVER OUR, UH, DROUGHT INDEX VALUES RIGHT NOW AND YOU'LL SEE THE PACK.

I JUST SENT IT TO YOU WITH THAT MAP ON THE FRONT PAGE.

THAT'S AN ILLUSTRATION OF WHERE KBDI VALUES.

ALL RIGHT.

NOW, UM, OUR AVERAGE VALUE IS AT 5 85 AND OUR MAX VALUE IN THE COUNTY IS AT 6 31.

SO IF YOU DO LOOK AT THAT, UM, EXPLANATION THERE AT THE TOP, IT WILL TELL YOU WE'RE DEFINITELY IN DRUNK CONDITIONS.

I THINK ANYBODY THAT STEPS FOOT OUTSIDE COULD PROBABLY TELL THAT.

SO, UM, NEXT PAGE IS JUST A SNAPSHOT OF WHAT WE'RE LOOKING AT FOR TODAY.

UM, FORECAST FIRE DANGER IS VERY HIGH AND OUR, UH, BURNING INDEX, WHICH IS A VALUE THAT TELLS US HOW SEVERE THESE FIRES ARE GOING TO BE OR HOW DIFFICULT THEY'RE GOING TO BE TO PUT OUT.

UM, WE WERE IN THE 97TH OR HIGHER PERCENTILE.

SO, UH, WE'RE DEFINITELY AT THAT POINT WHERE WE'RE LOOKING AT, UH, A BURN BAN IS GOING TO BE NECESSARY TO KEEP SOME FIRES FROM HAPPENING.

SO MY RECOMMENDATION TO THE COURT TODAY WOULD BE TO, UM, ENACT THE BERMAN.

HOW DOES THIS AFFECT OUR ARTWORKS VENDORS? SO WE HAVE ALREADY MISSED THE DEADLINE, UH, FOR JUNE 15TH TO RESTRICT FIREWORKS FOR SALES OR USE.

SO, UH, AT THE TIME THE DATA DID NOT SUPPORT A BURN BAN OR ARE MOVING FORWARD WITH THAT AT ALL.

SO, UM, THIS WILL NOT AFFECT, UH, THE SALE OR USE OF FIREWORKS.

HOWEVER, WE OBVIOUSLY RECOMMEND, UH, THAT IF YOU ARE SHOOTING FIREWORKS, UH, MAKE SURE YOU HAVE A WATER SUPPLY NEARBY.

UM, I WOULD PREFER PEOPLE BUY THEM NOW, SHOOT THEM LATER.

SO BE A GOOD IDEA TO MAKE SURE THAT, UH, ON OUR WEBSITE OR SOMETHING THAT WE WERE SENDING OUT CAUTION AFTER CAUTION ABOUT SHOOTING FIREWORKS.

ABSOLUTELY.

WE'LL MAKE SURE THE BANNER IS, UM, UP ON A WEBSITE.

WE'LL PUT OUT A POST ON OUR FACEBOOK PAGE AND THEN I'M GOING TO GET A PRESS RELEASE, UH, WORK WITH DON ON GETTING SOMETHING OUT.

PERFECT.

THANK YOU.

THANKS.

HOPE FOR THE BEST, RIGHT.

THAT'S RIGHT.

YOU PAY A LITTLE BIT ATTENTION WATCHING THE NEWS IS FROM WEST TEXAS ABOUT READY AGAIN.

SO, UM, OKAY.

SO, UH, IS THERE A MOTION TO IMPLEMENT THE BURN AS PRESENTED? I'LL MAKE THAT MOTION BURN BAN, I GUESS I SHOULD HAVE SAID.

SO WE HAD A MOTION FROM COMMISSIONER HAHN.

IS THERE A SECOND, SECOND, SECOND ONE COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE, THOSE OPPOSED? NO, THAT MOTION CARRIES

[7. Judge Richards; Discuss/Consider opportunities for the creation of a health district.]

UH, WE'VE HAD THIS CONVERSATION BEFORE, AND THIS HAS BEEN A, UM, UH, AN ONGOING CONCEPT THAT JUST TO REFRESH YOUR MEMORY A LITTLE BIT, WE'VE HAD CONVERSATIONS WITH ROCKWELL COUNTY AND ELLIS COUNTY ABOUT CREATING.

IT REALLY IS JUST A HEALTH DEPARTMENT, BUT THEY CALL IT A HEALTH DISTRICT WITH INVOLVES MORE THAN ONE PARTY WHAT'S HAPPENED.

LAST THURSDAY IS THE CDC WE WE'VE BEEN WORKING IN HA WE'VE BEEN MEETING ON THIS.

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UH, WE SPEND MOST OF OUR TIME TRYING TO FIGURE OUT HOW WE'RE GOING TO PAY FOR HOW WE'RE GOING TO FUND IT.

SO LAST THURSDAY, THE CDC ANNOUNCED A GRANT PROGRAM.

UH, THAT'S GOING TO BE FUNDED TO THE AMOUNT OF $3 BILLION AND, UH, THAT, UH, DREW OUR INTEREST.

ONE OF THE VERY PECULIAR THINGS ABOUT IT IS THEY ANNOUNCED THIS $3 BILLION PROGRAM WAS THURSDAY.

AND THE IN ORDER TO BE IN ORDER TO BE ESTABLISHED AS A, AS A CANDIDATE TO RECEIVE ANY FUNDING, YOU HAVE TO HAVE A LETTER OF INTENT TO APPLY BY JUNE 30TH SEEMS A LITTLE SHORT TIMEFRAME KIND OF QUICK.

YEAH, IT KINDA MAKES YOU WONDER WHAT'S GOING ON THERE.

BUT, UH, SO WHAT I'M ASKING TODAY IS THAT THE COMMISSIONER'S COURT WOULD AUTHORIZE ME TO SEND A LETTER TO THE CDC THAT WOULD SAY THAT WE INTEND TO MAKE APPLICATION FOR GRANT FUNDS UNDER THAT $3 BILLION PROGRAM WE'RE WORKING WITH, UH, WE'RE WORKING WITH THE CDC RIGHT NOW.

I'M TRYING TO FIND OUT EXACTLY WHAT THE LANGUAGE ON THAT WOULD BE.

I SENT, UH, THE ATTORNEYS AN EMAIL YESTERDAY ABOUT IT.

AND SO WE WILL HAVE A LOT OF TIME TO GET THIS DONE, OBVIOUSLY, BUT HOPEFULLY TODAY OR TOMORROW, WE'LL UNDERSTAND WHAT LANGUAGE NEEDS TO BE.

AND THEN I WOULD JUST SEND THAT LETTER TO CDC TELLING THEM THAT WE INTEND TO APPLY FOR GRANT FUNDING QUESTIONS.

DOES THAT, DO WE HAVE TO BE IN A, HAVING A HEALTH DISTRICT IN PLACE IN ORDER TO, UM, BUT THAT'S IT, WE WOULD EITHER APPLY AS I WOULD EITHER SEND THAT LETTER ON BEHALF OF KAUFMAN COUNTY OR, UH, IN WHAT WE'RE CONSIDERING IS MAYBE WE MIGHT BE ABLE TO SAY THAT WE'RE APPLYING ON BEHALF.

WE DON'T KNOW THE ANSWER TO THAT.

OKAY.

WE ARE APPLYING ON BEHALF OF KAUFLIN COUNTY AND PO AND A POTENTIAL HEALTH DISTRICT TO BE FORMULATOR.

YEAH.

YEAH.

SO WE'RE TRYING TO FIND OUT WHAT WILL BE ACCEPTABLE BY A CDC.

I THINK THE MOST IMPORTANT THING IN THESE KINDS OF THINGS IS JUST TO GET YOUR NOTES SENT IN THAT WE'RE GOING TO BE APPLYING.

AND, UH, THAT KIND OF GETS US IN UNDER THE WIRE.

I THINK HOPEFULLY IT'S A VERY PECULIAR SITUATION.

UM, I MAY NOT ASK THAT THEY PAY FOR ONE, WELL, I MEAN FUNDING FOR, YOU KNOW, WE CAN IMAGINE THE, ANYTHING LIKE THIS, THE, ALL THE OPTIONS FOR WHAT THE HEALTH DISTRICT WOULD DO, NONE OF THAT STUFF IS REALLY CHEAP.

SO, UM, ANYBODY HAVE ANY QUESTIONS, EVEN THOUGH I DON'T HAVE A LOT OF ANSWERS AT THIS POINT? WELL, I JUST THINK IT'S A, I THINK IT'S A GOOD, IT'S A GOOD EFFORT JUDGE, BECAUSE WE REALLY DO NEED TO DO WHAT WE CAN DO TO BE A LITTLE MORE INDEPENDENT OF THE TEXAS HEALTH DEPARTMENT AND THAT THAT'S WHAT'S OF INTEREST TO ROCKWELL AND ELLIS COUNTY.

AND US ALSO IS THE FACT THAT, UM, MAYBE YOU'VE HEARD A CONVERSATION FROM STEVE.

I KNOW ABOUT DSHS IS OUR, IS OUR HEALTH DEPARTMENT IN IT.

AND WE FELT LIKE WE'RE GONNA, WE NEED TO HAVE A BETTER, WE NEED, YOU HAVE BETTER RESPONSE IF WE NEED IT.

SO, UM, SO I WOULD ASK FOR A MOTION TO AUTHORIZE, UH, THE COUNTY JUDGE TO SUBMIT A LETTER OF INTENT TO APPLY FOR GRANT FUNDS TO THE CDC.

I'LL MAKE THAT MOTION.

WE HAVE THAT MOTION FROM COMMISSIONER BARBER.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES.

THANK YOU.

[8. Judge Richards; Discuss/Consider exiting regular meeting and enter public hearing.]

IS THERE A MOTION TO DO SO MY MOTHER MADE A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES.

WE ARE IN A PUBLIC HEARING.

[9. Public Hearing; To receive input from the public regarding not allowing thru trucks on County Roads 4101, 4102,4104, and 4106 in the unincorporated area of Kaufman County Pet. 4.]

THE FIRST IS TO RECEIVE INPUT FROM THE PUBLIC REGARDING NOT ALLOWING THROUGH TRUCKS ON COUNTY ROADS, 41 0 1 41 0 2 4104 41 0 6 IN THE UNINCORPORATED AREAS OF COFFIN COUNTY PRECINCT FOUR, UH, COMMISSIONER CASEY, DO YOU HAVE IT, DO YOU WANT TO JUST, THESE ARE ALL THE ROOMS THAT WE EITHER HAVE JUST RECENTLY COMPLETED RECONSTRUCTION OR ARE ABOUT TO COMPLETE THE RECONSTRUCTION.

UM, AND, UH, AS IS TYPICAL, THE MOMENT THAT THOSE ROADS GET FINISHED, THEY BECOME ALMOST OVERRUN WITH A CUT-THROUGH TRUCK, TRAFFIC, UH, HEAVY ROCK HAULERS, THAT KIND OF THING.

AND, UH, NOT ONLY DOES IT DISTURB THE, THE RESIDENTS

[00:15:01]

UH, SO WE'D LIKE TO, UH, WE REALLY FEEL LIKE IT'S IN THE BEST INTEREST OF ALL CONCERNED TO, TO BE ABLE TO POST THESE ROADS AS NO THROUGH TRUCKS.

OKAY.

IS THERE ANYONE HERE WITH US TODAY WHO WOULD CARE TO SPEAK IN OPPOSITION OF THIS PROPOSED ACTION? IS THERE ANYONE HERE WITH US WHO WOULD CARE TO SPEAK IN FAVOR OF THIS PROPOSED ACTION? OKAY.

AND WE'LL MOVE ON TO THE

[10. Public Hearings; To receive input from the public regarding the designation of a reinvestment zone pursuant to the County's guidelines and criteria under the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code; Sowers Storage.]

SO WE'RE STORAGE.

THIS IS IN SUPPORT.

YOU REMEMBER THIS IS IN SUPPORT OF THE, THE ACTION THAT WE TOOK TO SUPPORT THE BATTERY STORAGE PROJECT.

WE DO HAVE AUSTIN WILLIS WITH US HERE.

IF ANYONE HAS ANY QUESTIONS, UM, I THINK THAT'S ALL THE EXPLANATION WE NEED TO OPEN.

I MEAN, TO CONDUCT A PUBLIC HEARING, IS THERE ANYONE HERE WHO WOULD CARE TO SPEAK IN OPPOSITION OF THIS PROPOSED ACTION? WELL, IS THERE ANYONE WITH US WHO WOULD CARE TO SPEAK IN FAVOR OF THIS PROPOSED ACTION? OKAY.

[11. Public Hearing; To receive input from the public regarding the designation of a reinvestment zone pursuant to the County's guidelines and criteria under the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code; Sunbelt Power.]

THIS IS FOR THE BATTERY.

UM, THE SOLAR FARM THING.

I'M THE SAME, SAME KINDA THE SAME THING.

WE TOOK ACTION ON THIS RECENTLY TO SUPPORT THAT PROJECT.

THIS WAS A THING THAT HAS TO BE DONE IN THE PROCESS.

IS THERE ANYONE WITH US WHO WOULD CARE TO SPEAK IN OPPOSITION TO THIS PROPOSED ACTION OF THE COURT? IS THERE ANYONE WITH US WHO WOULD CARE TO SPEAK IN SUPPORT OF THIS PROPOSED ACTION IN THE COURT? OKAY.

NO ONE COMING FORWARD, WE WILL MOVE ON ITEM 12, DISCUSS, CONSIDER EXITING

[12. Judge Richards; Discuss/Consider exiting public hearing and enter back into a regular meeting.]

IS THERE A MOTION TO DO SO WE HAD A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND, COMMISSIONER BARBARA, EXCUSE ME, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING ALL THOSE IN FAVOR SIGNIFY BY SAYING I SUPPOSE.

NO.

SO BETWEEN COMMISSIONER BARBARA AND I, I GUESS HE NEEDS TO TALK LOUDER AND ON TIME, A TONGUE JOKE, UH, ITEM

[13. Judge Richards; Discuss/Consider not allowing thru trucks on County Roads 4101,4102,4104, and 4106 in the unincorporated area of Kaufman County Pet. 4 and placing "No Thru Truck" signs.]

AND THE UNINCORPORATED AREA OF KAUFMAN COUNTY PRECINCT FOUR AND PLACING NO THROUGH TRUCKS SIGNS.

UH, WE'VE ALREADY HAD DISCUSSION ABOUT THIS.

IS THERE A MOTION TO APPROVE THAT ACTION? JUDGE I'LL MAKE THE MOTION AS WRITTEN.

WE HAVE THAT MOTION FROM COMMISSIONER CATES.

IS THERE A SECOND, SECOND COMMISSIONER BARBER DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES ITEM 14,

[14. Judge Richards; Discuss/Consider taking appropriate action on and order concerning the designation of a reinvestment zone pursuant to the County's guidelines and criteria under the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code; Sowers Storage.]

THIS IS THE MATTER HAVING TO DO IS SO WE'RE STORAGE.

IS THERE A MOTION TO APPROVE THAT? TAKING THAT ACTION? OH MY GOODNESS.

WE HAD A MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO, THAT MOTION CARRIES

[15. Judge Richards; Discuss/Consider taking appropriate action on and order concerning the designation of a reinvestment zone pursuant to the County's guidelines and criteria under the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code; Sunbelt Solar.]

DISCUSS CONSIDER TAKING APPROPRIATE ACTION ON AN, AN ORDER CONCERNING THE DESIGNATION OF A REINVESTMENT ZONE PURSUANT TO THE COUNTY'S GUIDELINES AND CRITERIA UNDER THE PROPERTY REDEVELOPMENT ACT IN TAX ABATEMENT ACT CHAPTER THREE 12 OF THE TEXAS GOVERNMENT CODE HAVING TO DO WITH THE PROJECT, SUNBELT SOLAR.

IS THERE A MOTION TO APPROVE THAT ACTION? I'LL MAKE A MOTION.

WE HAVE THAT MOTION COMMISSIONER BARBARA, IS THERE A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO, THAT MOTION CARRIES

[16. Raylan Smith; Discuss and consider purchase of new 2022 DT74J Self Propelled Broom, in the amount of $61,605 from Bane Machinery; for R&B Pet 3; utilizing Buyboard Contract #597-19.]

RAELYNN SMITH DISCUSSING CONSIDER PURCHASE OF NEW 2022 DT SEVEN FOUR J SELF-PROPELLED BROOM IN THE AMOUNT OF 61,605 FROM BANE MACHINERY FOR RONAN BRIDGE THREE UTILIZING BUYBOARD CONTRACT 5 97 19 THE MORNING.

UH, GOOD MORNING.

THIS IS A

[00:20:01]

SO THIS WOULD JUST BE FOR, THERE IS NO FINANCING AND IT WOULD COME OUT OF HIS EQUIPMENT LINE, ADAM.

OKAY.

THERE ARE NO QUESTIONS.

IS THERE A MOTION REGARDING ITEM 16, MAKE MOTION TO APPROVE COMMISSIONER BARBARA MAKES A MOTION TO APPROVE THAT PURCHASE HAS PRESENTED AS OUR SECOND I'LL SECOND, SECOND, COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO, THAT MOTION

[17. Raylan Smith; Discuss/Consider award of contract to Move Solutions for labor, equipment, and materials to relocate contents and electronics for Courthouse departments to Justice Center, in the amount of $37,930.15; utilizing Buyboard Contract #640-21.]

I JUST LOVE THAT WE PUT THE PENNIES IN THERE UTILIZING BUYBOARD CONTRACT SIX 40 DASH 21.

SO WE ARE STARTING TO WORK ON THE LOGISTICS FROM THE COURTHOUSE TO THE JUSTICE CENTER.

BELIEVE IT OR NOT, WE'RE GETTING REALLY CLOSE.

UM, WE HAVE STARTED WALKING SOME OF THE ELECTED OFFICIALS THROUGH THE BUILDING, I WILL SAY, ARE GETTING TONS OF COMPLIMENTS.

I THINK THERE'S A LOT OF EXCITEMENT THAT'S BEING GENERATED ON THE FACILITY.

WE INTERVIEWED QUITE A FEW, UH, MOVING, UH, COMPANIES.

WE WANTED TO MAKE SURE THAT IT WAS ALSO INCLUDED.

SO BASED ON THE PRICE AND EVERYTHING THAT THEY'RE GOING TO BE ABLE TO DO, UM, THIS COMPANY HAS COME IN AND MET WITH DEPARTMENTS AND KIND OF EXPLAIN THE PROCESS.

AND SO THIS WILL BE FOR ALL IT DISCONNECT AND RECONNECT THROUGHOUT THE BUILDING AND ALL OF OUR FURNITURE AND DESK SUPPLIES FOR EVERY EMPLOYEE.

SO WE'RE, WE'RE PRETTY EXCITED TO HAVE THIS CONTRACT IN HAND AND BE ABLE TO PASS THAT OVER TO A COMPANY TO HANDLE FOR US.

IT'LL BE LIKE THE INVASION OF NORMANDY.

ABSOLUTELY.

WE'RE GOING TO IN ONE WEEKEND.

SO THERE, IT IT'LL BE WITHIN A FOUR DAY PERIOD.

SO WE'RE MEETING WITH THE JUDGES TO TALK TO THEM ABOUT THEIR DOCKET.

AND, UM, AS SOON AS WE GET THE GREEN LIGHT FROM GALLAGHER, HAVE A GOOD TIME, UH, THEY, WE WILL LITERALLY SHUT DOWN ON A THURSDAY AND OPEN UP ON A MONDAY.

THAT VERY EXCITING STUFF.

QUESTIONS FOR RYAN ABOUT THAT? IF THE NO QUESTION IS, IS THERE A MOTION TO AWARD THAT CONTRACT TO MOVE SOLUTIONS AS PRESENTED? I'LL MAKE IT THE WAY THAT MOTION COMMISSIONER PHILLIPS.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE OPPOSED.

NO MOTION CARRIES

[18. Raylan Smith; Discuss and consider approving contract amendment for Doliver Enterprises, LLC; RFP 20-01: Solid Waste & Recycling Services.]

I'M GOING TO PASS THIS ONE OVER TO BOBBY BRIDGES.

I THINK YOU'VE GOT EVERYTHING IN YOUR PACKET.

GOOD MORNING, PHYLLIS MORNING.

UM, YOU GUYS HAVE THIS, THIS FORM AND THERE WAS THIS BACK IN THE STONE WE HAVE.

YES.

ALL RIGHT.

SO IF YOU LOOK AT THIS FORM IS SO IT SHOWS THE CURRENT IS WHAT WE'RE CURRENTLY PAYING FOR.

SO THIS IS THEIR, UH, ECO STATION PRICING IS HERE.

SO WHAT AFFECTS US IS THIS BACK PAGE.

AND THE BACK PAGE SHOWS THAT OUR MONTHLY CONVENIENCE STATION FEE, UH, FOR 20 21 22 WAS 18,000 7, 28 33.

THE NEW MONTHLY COST WOULD BE 20,000 FOR 30 TO 61.

UM, THE, THE 30 YARD ROLL-OFF HALL FEE IS GOING UP FROM 4 0 3, EXCUSE ME, FROM 4 0 3 26 TO 4 39 96, THE, UH, COUNTY ROLL-OFF FEE, THE RENTAL FEE FOR THE DUMPSTERS BEING THAT YOUR LOCATIONS ON SITE, OR IT'S GOING UP FROM FIVE 17, A DAY TO 5 64 A DAY.

SOMETHING NEW THAT WE'VE LOOKED AT IS THE TIRE COLLECTIONS.

SO WE'RE STILL GOING TO CONTINUE TO HAVE FIRE FIVE TIRE COLLECTIONS PER ALL OF OUR, UM, COUNTY CLEANUP EVENTS.

WE'LL HAVE FIVE TIRE COLLECTION EVENTS.

THEY'RE STILL, BUT WHAT WE'RE ADDING ON IS, IS, UH, A MONTHLY ROUTE WHERE THEY'LL DRIVE AROUND TO EACH ONE OF YOUR FACILITIES AND PICK UP TIRES AT YOUR PLACE.

UM, THAT COST IS $450 A MONTH, AND THAT'S FOR THEM TO DRIVE FROM PRECINCT ONE TO PRECINCT TWO, TO PRECINCT THREE AND PRECINCT FOUR AND PICK UP ALL YOUR TIRES.

SO IT'S JUST A, IT'S A CHARGE FOR FUEL AND STUFF LIKE THAT.

FOR THEM TO GO PICK IT UP.

THERE IS NO CHARGE FOR TIRES AT THIS TIME, BUT WHAT WE DID IS WE SET UP 1500 TIRES.

SO FOR THE YEAR, SO YOU'VE GOT A YEARLY

[00:25:02]

IF WE GO OVER THE 1500 TIRES FOR THE YEAR, THEN IT'S $7 A TIRE GOING FORWARD.

UM, BUT DO REMEMBER THAT WE STILL HAVE FIVE TIRE EVENTS THROUGHOUT THE YEAR AT ALL OF OUR COUNTY CLEANUPS.

SO THAT'S, THAT'S ONE THING NEW THAT WE'VE ADDED ON.

UM, ONE THING THAT WE DISCUSSED, UH, RAILING AND I HAD BEEN TALKING ABOUT WAS A BRUSH.

I KNOW THAT BRUSH IS A BIG ISSUE FOR YOU GUYS AS WELL.

SO THIS IS, THIS IS NOTHING SET IN STONE.

OBVIOUSLY, IF THIS IS SOMETHING THAT YOU DON'T WANT THEM TO JUST TAKE IT OFF, RIGHT? BUT THE ROLL-OFF FOR THE BRUSH AT PRECINCTS IS A MONTHLY RENTAL OF FOUR ROLL-OFF BOXES, WHICH IS $480.

AND THEN, UH, FOR THEM TO HAUL THOSE OFFICE $425 FOR EACH ONE, THEY HAUL OFF.

UM, OBVIOUSLY YOU GUYS CAN CUT IT UP, PACK IT IN AS MANY TIMES AS YOU CAN TO GET IT FULL.

BUT, UM, THAT'S JUST AN OPTION THAT WE ADDED ON THERE BECAUSE I KNOW THAT SOME AREAS HAVE, HAVE ISSUES WITH BRUSH AND DON'T HAVE ANYWHERE TO TAKE THEM.

UM, OUTSIDE OF THAT, IS ANYBODY HAVE ANY QUESTIONS? WELL, I DO LIKE THE WAY THAT THE TIRE ISSUE HAS MORPHED INTO SOMETHING MORE USABLE OR USER-FRIENDLY WHERE THEY COME IN AND THEN THEY WOULD JUST COLLECT THE TIRES AT THEIR SIDE AND THEN THEY'LL FILL UP A TRAILER.

CORRECT.

ARE THEY GOING TO, SO WE ARE GOING TO PHYSICALLY HAVE FIVE TRACTOR TRAILERS AT THESE MONTHLY EVENTS WHERE THEY JUST GOING TO HAVE A BOBTAIL TRUCK AND HAUL THEM TO A COLLECTION POINT.

IT'LL BE A BOBTAIL TRUCK AS WELL.

CAUSE THEY'RE GOING TO HAUL IT TO A COLLECTION POINT AND THEY'LL JUST GET ENOUGH TO FILL UP A TRAILER AND THEY'D BRING THE TRAILER TO DISPOSE OF ALL THE TIRES AND THE SAME THING THEY'LL DO EVERY MONTH AT EACH ONE OF YOUR LOCATIONS WILL BE THEY'LL DRIVE A BOBTAIL TRUCK OVER.

THEY WILL MAINLY LOAD THE TIRES INTO THEIR TRUCK AND THEN HOLLAND BACK TO THE COLLECTION SITE AND PUT THEM IN THE 18 WHEELER.

OKAY.

AND THEN THE 1500 TIRES, THAT'S JUST SPECIFICALLY PICKING UP TIRES AT THE PRECINCT.

YES, SIR.

THAT'S NOT ON THEM.

REGULAR CLEANED UP BAG.

THAT'S NOT, THAT DOES NOT INCLUDE OUR, OUR FIVE ANNUAL TIRE CLEANUPS THAT WE HAVE AT THE, UH, COLLECTION EVENTS.

YES, SIR.

OKAY.

SO I GUESS, I DON'T KNOW HOW TO ASK THIS REALLY WITH CLARITY, BUT WE'VE GOT FIVE TRAILERS THAT WE HAVE ACCESS TO FIVE TRAILER LOADS.

CORRECT.

SO THE MONTHLY FEE OF FOUR 50, WHO WILL STAY IN TACT UNTIL WE FILL UP THE FIVE TRAILERS WORTH THAT WE'RE PAYING FOR.

WELL, DICK DID, HE TOLD ME THAT WE'RE GOING TO CONTINUE TO HAVE THE FIVE MONTHLY TIRE, UH, EVENTS.

THAT'S STILL PART OF OUR NORMAL CONTRACT.

YEAH.

AND THEN ON TOP OF THAT, WE WILL HAVE THE MONTHLY SERVICE OF THEM COMING AND PICKING UP YOUR TIRES.

WELL, I UNDERSTAND WHEN THEY COME, BUT WE'RE ACTUALLY PAYING FOR FIVE TRACTOR TRAILER, LOADS OF TIRES TO BE HAULED OFF.

CORRECT.

SO, AND THAT'S GOING TO BE FILLED UP WITH ACCUMULATION OF WHAT HE PICKS UP MONTHLY AND WHAT THEY BRING MONTHLY TO THE CLEANUPS.

CORRECT.

SO THEN ONCE WE FILL UP FIVE TIRES TRAILERS, THEN THE 1500 TIRES PRICE WILL GO INTO EFFECT.

YES, SIR.

ARE THE $7, THE $7 WILL GO INTO EFFECT.

YES, SIR.

SO THAT'S WHY THE LIMIT OF 1500 TIRES WAS SET, SET.

YEAH.

FILLING UP A HUNDRED FROM THE PRECINCTS.

THAT'S JUST NOT, THAT'S NOT INCLUSIVE OF, OH, SORRY.

THIS IS STRICTLY JUST FOR YOU GUYS.

THAT'S THIS 1500 TIRES FOR MONTHS.

I'M EXCITED ABOUT COMING AROUND THE MONTHLY RAFT FROM THE TIRES.

AND I'M EXCITED FOR THAT.

I KNOW MY GUYS WITH ME.

YEAH.

I DIDN'T KNOW THE BRUSH.

IF WE HAVE A STORMS LIKE WE HAD, WHAT A MONTH AGO, OR TWO MONTHS AGO, THIS $480 FOR FOUR ROLL-OFF BOXES, IT WOULD COST US, IT WOULD BE AN EXORBITANT AMOUNT TO DISPOSE OF THE BRUSH THAT AWAY.

I MEAN REALLY, AND TRULY, I, I THINK KEN HIT IT ON THE NAIL.

IF WE CAN FIND THE PLACE WHENEVER YOU BROUGHT ME TO THE DEAL AND WENT BACK TO MARRIOTT.

SO PRECINCT FOURS RESOLVED THAT ISSUE.

WE LEASED, UH, THROUGH PURCHASING, WE LEASED A, SEVERAL ACRES FROM A LANDOWNER AND HAVE, UH, ESSENTIALLY DUG A BIG HOLE.

AND NOW WE HAVE THE ABILITY TO DISPOSE OF OUR OWN BRUSH.

SO YEAH, PRECINCT FOUR DOESN'T NEED THAT SERVICE ANY LONGER.

OKAY.

I APPRECIATE YOU PUTTING IT TOGETHER BECAUSE YEAH.

WE WERE IN BAD SHAPE ABOUT IT.

IN FACT, WE STILL HAVE STILL GOT ABOUT AN APARTMENT BUILDING SIZED PILE THAT I'M SLOWLY PICKING AT NOW, BUT, UH, BUT WE'VE RESOLVED IT, UH, WITHOUT HAVING TO, HAVING TO INCUR THAT EXPENSE.

OKAY.

WELL REALLY IT TRULY, AND THEN STEVE MIGHT BE ABLE TO HELP WITH THIS ANSWER IS, I MEAN, I THINK YOU'VE STUMBLED ON WITH A GREAT IDEA TO DO TRANSPARENCY, BUT IT MIGHT BE SOMETHING THAT WE NEED TO TALK ABOUT AS A COUNTY TO TRY TO PURCHASE SOME LAND ON THE OUTSIDE PERIMETER

[00:30:01]

SO, BUT I MEAN, THAT WAY WE HAVE SOMEPLACE THAT AT LEAST THAT ALL OF US COULD ACTUALLY, THAT WE ACTUALLY OWN.

AND I MEAN IN, WELL, WE COULD PROBABLY, I MEAN, I THINK OUR, OUR LEASE OVER IT'S WOULD BE AMENABLE TO EXPAND IN WHAT WE HAVE THERE.

SO WE COULD SURE LOOK INTO THAT, BUT I MEAN, I THINK IT'S, IT'S, IT'S A, IT'S A GREAT SOLUTION DOWN THERE JUST OUTSIDE OF CAMP.

YEAH.

SO, SO DO WE AGREE TO GO AHEAD AND JUST REMOVE THE BRUSH ROLL OFF? IS THAT WHAT WE'RE CAMPBELL? OKAY, COOL.

WELL, I'LL REVISE THIS SHEET.

I'LL HAVE A DIG, REVISE THE SHEET AND THEN WE'LL RESCIND IT BACK.

BUT EVERYBODY ELSE HAS, I THINK BRUSH BRUSH COLLECTION FOR THE PUBLIC IS SOMETHING THAT, YOU KNOW, IS, IS A DESIRABLE THING.

THERE'S WE GET A LOT OF CALLS ABOUT THAT.

YOU KNOW, PEOPLE THAT HAVE BRUSHED, THEY CLEAN UP THEIR PROPERTY, THEY WANTED TO DO SOMETHING WITH IT.

BUT, UM, YOU KNOW, THAT IT'S SPORADIC AND YOU KNOW, IT'S IN THE SPRING OR IN THE FALL OR WHAT HAVE YOU.

BUT, UH, AS FAR AS THE PRECINCT OPERATIONS, AT LEAST MY PRECINCT, I THINK WE'RE GOOD AT, BUT AS FAR AS, AS FAR AS BURNING YOUR OWN PERSONAL BRUSH, YOU CAN STILL DO THAT.

RIGHT.

PAUL, HE IN BRUSH, YOU CHECK OFF YOUR PROPERTY, YOU CAN ACTUALLY STILL BURN IT, BUT I'M NOT DOING IT, MAN.

NOT DURING THE BARN.

NOW WE DON'T WANT ANYBODY LISTENING TO ME.

YOU KNOW, I CAN DO THAT THEN.

NO, YOU JUST, YOU JUST CAN'T STORE MUCH OF BUILDING MATERIALS AND STUFF LIKE THAT AND THEN BURN IT.

YEAH, NOPE, NO, NO.

I HAVE A QUESTION JUDGE.

WHEN WENT, THIS CONTRACT COMES BACK TO, UH, WITH AN, WITH A NEW BUDGET OCTOBER 1ST.

OKAY.

THEN I NEED THE NEW NUMBERS.

YES MA'AM.

OKAY.

THANK YOU ACTUALLY.

OKAY.

UH, AME OTHER QUESTIONS ABOUT THAT.

UH, IF, IF NOT, IS THERE A MOTION TO APPROVE THAT A CONTRACT AMENDMENT HAS AS A, AS WILL BE ADJUSTED? I MIGHT HAVE A MOTION.

WE HAVE THAT MOTION COMMISSIONER HUNT.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO MOTION CARRIES,

[19. Raylan Smith; Discuss recommendations for updates to Employee Travel / Vehicle Policy.]

SO I NEED, UM, A LITTLE GUIDANCE.

I WANT A Y'ALL'S OPINION BEFORE WE REALLY START DRAFTING, UM, AMENDMENTS TO OUR TRAVEL POLICY, AS KNOWS THE GAS PRICES ARE GOING UP.

WE HAVE A LOT OF QUESTIONS THAT COME THROUGH THE PURCHASING DEPARTMENT REGARDING, UH, DRIVING COUNTY OWNED VEHICLES.

IS THERE A MILEAGE LIMIT THAT WE NEED TO PUT ON DRIVING A COUNTY VEHICLE EITHER OUTSIDE OF THE STATE AT THE CURRENT POLICY? YES.

OUTSIDE OF THE STATE, UM, THE CURRENT POLICY READS, IF YOU'RE GONE FOR MORE THAN FIVE DAYS, YOU CAN REQUEST A RENTAL CAR, BUT THAT HAS TO COME BEFORE COMMISSIONER'S COURT.

UM, IF YOU FLY IN SOMEWHERE, ARE WE GOING TO REIMBURSE FOR UBER OR TAXIS? I JUST THERE'S.

THERE'S MORE QUESTIONS NOW.

AND I DO BELIEVE THAT IT'S GOT MORE TO DO WITH THE GAS PROCESS.

UM, I KNOW THAT THE AUDITOR'S OFFICE RELEASED THE NEW RS TAX RATE IN THE PAST, YOU FILLED OUT A REIMBURSEMENT FORM, YOU GOT YOUR MILEAGE AND THAT'S WHAT YOU DID.

UM, HOWEVER, NOW PEOPLE ARE WANTING TO BORROW COUNTY VEHICLES, USE COUNTY GAS CARDS.

AND I JUST, I NEED, I NEED TO KNOW WHICH DIRECTION Y'ALL WOULD LIKE FOR US TO GO, OR IF WE STICK WITH HOW THE CURRENT POLICY READS, WHICH IS MILEAGE REIMBURSEMENT.

UM, I THINK THAT WE NEED A LITTLE BIT MORE GUIDANCE WHEN YOU'RE GOING OUT OF STATE.

WE HAD TWO DIFFERENT DEPARTMENTS THAT FLEW OUT OF STATE IN THE LAST COUPLE OF MONTHS.

UM, AND IT'S JUST, IT'S VERY VAGUE.

SO I WOULD LIKE TO HAVE KIND OF Y'ALL'S OPINION ON TRAVEL AND HOW WE WOULD LIKE TO REIMBURSE EMPLOYEES BEFORE WE THROW OUT SOME GUIDELINES.

I'M NOT CLEAR ON, UH, THE DISCUSSION ABOUT OUT OF STATE BECAUSE I'M THINKING IF SOMEBODY WHAT'S THE DIFFERENCE, IF SOMEBODY IS GOING TO, IF THEY HAVE SOME, SOME MEETING OR SOMETHING TO TAKE SOME BUSINESS, TO TAKE CARE OF AN EL PASO, UM, I MEAN WHAT'S DIFFERENT THAN THEM GOING TO EL PASO AND GOING TO, UH, AGAIN, LOUISIANA, YOU KNOW, I MEAN, IF YOU, I MEAN IT'S CLOSER TO LOUISIANA THAN IT IS DEL PASO.

I MEAN, I DON'T REALLY UNDERSTAND THE IN AND OUT OF STATE.

I KNOW THAT'S

[00:35:01]

UM, GOD, I'M CURIOUS WHO GOES DOWN.

THIS THING IS MY SIDE OF THE SHERIFF'S DEPARTMENT.

I MEAN, UH, WE HAVE HAD, WE'VE HAD FIRE MARSHAL.

UM, OUR IT DEPARTMENT WENT OUT OF STATE, UH, DISTRICT CLERK, HR.

WELL, I THINK IT'S PRETTY SIMPLE.

I MEAN, YOU KNOW, WE'RE REQUIRING SOMEBODY TO DO A LOT OF DO ANYTHING THAT'S RELATED TO THE JOB.

WE NEED TO REIMBURSE THEM FOR THEIR EXPENSES.

UH, I DON'T HAVE ANY, ANY PROBLEM WITH THE GAS CARD.

UH, I KNOW THAT THE, YOU KNOW, THE, THE ACTUAL REIMBURSEMENT, ONCE YOU PAY PER MILES, DOESN'T EVEN BEGIN TO COVER THE COST OF FUEL NOWADAYS.

UH, SO I THINK WE JUST, WE JUST NEED TO REIMBURSE FOR WHATEVER, YOU KNOW, I MEAN, OF COURSE WE NEED RECEIPTS AND EVERYTHING, BUT, UM, HOW'S THAT WELL, ABSOLUTELY.

YEAH.

I AGREE WITH THAT.

GOT TO MAKE SURE THAT'S UNDERSTOOD.

YEAH.

YOUR PERSONAL CAR THAT YOU REIMBURSE IT.

RIGHT.

SO I'M GOING TO, OH, USE THE GAS CARD IF YOU'RE IN A PERSONAL CAR.

RIGHT, RIGHT, RIGHT.

WELL, AND THEN THE MILEAGE, THE MILEAGE IS FOR FUEL AND WEAR AND TEAR ON THE VEHICLE, RIGHT? YES.

YES.

SO, I MEAN, THERE'S NOT AN ISSUE WITH GAS.

IF THEY DO MOLLY 63 CENTS, , IT'S ONE AT 4 CENTS STARTING FOR JULY.

THEY SENT OUT AND INFORMED.

SO EVERYBODY WOULD KNOW WE MADE A COUPLE OF JPS THAT HAD PUT IN A HEAD OF TIME FOR JULY AND TRAVEL AND WE HAVE CORRECTED THAT TO REIMBURSE THEM AND ACKNOWLEDGE.

SO REALLY TRULY, IF WE JUST LEAVE THEM THE SAME AND SAY, IT'S OKAY TO GO OUT OF STATE OF TRAVEL, THERE'S NOT AN ISSUE, RIGHT? YES.

IF THEY WANT TO GET REIMBURSEMENT HERE, HERE'S WHERE COMPLICATIONS COME IN.

YOU HAVE SOME DEPARTMENTS THAT DO HAVE COUNTY ASSIGNED TO VEHICLES.

AND SO YES, THEY CAN CHECK ONE OUT AND THEY HAVE A GAS CARD AND THEY CAN GO ON COUNTY MILEAGE.

IF YOU HAVE A DEPARTMENT THAT DOES NOT HAVE FLEET WITHIN THEIR DEPARTMENT.

THAT BECOMES ANOTHER QUESTION.

SO, UH, ONE OPTION WOULD BE TO ADD TO OUR FLEET, JUST A SMALL SUV, LIKE AN EDGE OR SOMETHING LIKE THAT, THAT WE WOULD MAINTAIN.

WE COULD MAINTAIN THAT IN THE PURCHASING DEPARTMENT.

UM, MAKE SURE WE USE IT FOR EITHER PICKING UP MAIL OR WHATEVER, AND HAVE A VEHICLE THAT COULD ULTIMATELY BE CHECKED OUT BY, UH, DEPARTMENTS.

BECAUSE IF YOU DON'T HAVE FLEET WITHIN YOUR DEPARTMENT, THEN YOUR ONLY OPTION AT THAT POINT IS THE RS REIMBURSEMENT.

AND ONE OF THE ISSUES WE HAVE IS ONE OR TWO OF THE DEPARTMENTS HAVE TO GO SOMEWHERE AND THAT THEY'RE FLYING IN BECAUSE THE RIGHT IS CHEAPER THAN WHAT THE GAS MILEAGE WOULD BE.

OKAY.

THEN THEY GET THERE.

THEY WANT HOW MANY CREDIT CARD TO RENT A CAR TO GET AROUND.

AND I TELL THEM THEY HAVE TO GO TO RAIL AND I'M NOT AUTHORIZING IT UNTIL SHE SAYS, IT'S OKAY.

AND WE'RE TRYING TO FOLLOW A POLICY.

SO WE NEED OUR BALLERS, ALL THE CDS UPDATED.

AND ALSO SOME YOU NEED TO LOOK AT IS THE 23 FOR A HALF A DAY IN THE 46 PER FULL DYKER DAM MIGHT NOT BE ENOUGH ANYMORE THAT THE STADIUM IN FACEBOOK.

SO IT MIGHT BE SOMETHING WE NEED TO UP.

AND WE GET FOR THE NEW BUDGET, THINK ABOUT, WELL, I KNOW THIS IS A COST.

AND I KNOW THAT A LOT OF PEOPLE THAT COME OUT OF THEIR POCKET, WE HAVE THE POLICIES TO REIMBURSE THEM FOR THE MONEY.

BUT SOME PEOPLE JUST DON'T HAVE THE EXTRA MONEY TO PAY ALL THOSE COSTS UPFRONT AND THEN COME BACK AND GET REIMBURSED.

SO, AND I KNOW THAT'S PROBABLY A PROBLEM TOO, YOU KNOW, JUST DON'T HAVE THE EXTRA CASH TO GO DO THAT, YOU KNOW, WHEN YOU'RE RAISING A FAMILY.

SO IT'S JUST HARD QUESTIONS FOR US TO ANSWER WITHIN THE DEPARTMENT, IF WE DON'T HAVE, AND YOU DON'T WANT SOMEBODY TO MISS OUT ON A SKILL THAT THEY MIGHT NEED THOSE HOURS TO KEEP THEIR LICENSE OR CERTIFICATE.

AND I THINK WE NEED EITHER A PURCHASING CAR THAT SHE HOLDS AND PEOPLE COME AND CHECK OUT AND THEY KNOW THAT THE MERCHANT CODES HAVE BEEN SAID, YOU CAN'T BUY ALCOHOL.

YOU CAN'T RENT X-RATED MOVIES, BLAH, BLAH, BLAH, BLAH.

BUT YOU CAN BACK FOOD.

YOU CAN RENT A CAR AND YOU CAN PAY FOR YOUR ROOM.

I JUST THINK Y'ALL JUST NEED TO BE ABLE TO BRING US A PROPOSAL OF WHAT NEED TO DO TO ADDRESS THE PROBLEMS THAT CHELSEA CAUSE WE DON'T SEE THEM.

YEAH.

AND Y'ALL BRING US SOME SOLUTIONS AND WE JUST MIGHT BE THE EASIEST TO ANSWER.

WELL, AND I HAD COME TO YOU A FEW WEEKS AGO ABOUT A TRAVEL CARD, BUT WE WERE REALLY JUST

[00:40:01]

AND SO YES, I WILL DEFINITELY PROPOSE A POLICY.

I JUST WANTED TO MAKE SURE THAT WE WERE ON THE SAME PAGE BEFORE I BROUGHT SOMETHING TO YOU THAT WASN'T WITHIN YOUR EVEN WRITTEN CHECKS FOR THE HOTEL.

AND THEN TWO OR THREE DAYS BEFORE THEY LEAVE TOWN, THEY TELL US THAT THE HOTEL WANTS A CREDIT CARD OR THEY WANT THE CASH.

THEY WILL NOT TAKE THE CHECKS.

SO WE'VE HAD TO AVOID THE CHECK, WRITE THEM A CHECK SO THEY CAN GET THE CASH AND PAY FOR THEIR RENT.

WELL, Y'ALL EXPERIENCED ALL THOSE PROBLEMS. I THINK Y'ALL JUST NEED TO PROVIDE US SOME SOLUTIONS TO THE PROBLEMS THAT Y'ALL EXPERIENCED.

CAUSE WE'RE INSULATED UP HERE.

I MEAN, I THINK, YOU KNOW, TRAVEL POLICIES OR THERE'S A LOT OF AGENCIES THAT HAVE THEM IN PLACE, SO YOU DON'T NECESSARILY HAVE TO REINVENT THE WHEEL, BUT UH, A TRAVEL CARD, YOU KNOW, THAT THE EMPLOYEE CHECKS OUT THEN RETURNS ALONG WITH THE ACTUAL RECEIPTS, UH, YOU KNOW, SEEMS TO BE THE SIMPLEST SOLUTION.

I THINK IT'S A LOT OF, A LOT OF WASTED MOTION TO WRITE CHECKS.

AND WHAT HAVE YOU, IT IS.

I, I JUST WANTED TO MAKE SURE THAT, THAT THAT WAS AN OKAY ANGLE TO GO FOR BECAUSE IN THE PAST IT HAS BEEN ALL ABOUT REIMBURSEMENT AND MILEAGE IN.

SO IF WE'RE SUGGESTING TO SWITCH FROM THAT, I KIND OF WANTED TO GIVE Y'ALL A HEADS UP AND MAKE SURE THAT OKAY, YOU SHOULD HAVE, REGARDLESS THE, THE TRAVELER SHOULD THEN SUBMIT A, SOME SORT OF A, YOU KNOW, THAT, THAT EXPLAINS THOSE EXPENSES.

UH, ONE THING YOU DO NEED TO, UH, I THINK AT LEAST CONSIDER IS THAT DEPENDING ON THE LOCALITY, THAT THEIR TRAINING, THAT THEY'RE TRAVELING TO, UH, IT, YOU KNOW, IT CAN BE, IT CAN RANGE FROM BEING MODERATELY COSTLY TO VERY EXPENSIVE IF YOU HAVE TO BE IN DOWNTOWN HOUSTON OR SOMETHING.

RIGHT.

BUT, UH, BUT TYPICALLY AGENCIES WILL ISSUE SOME GUIDELINE ALSO ABOUT WHAT, WHAT IS AN ALLOWABLE HOTEL COSTS, BECAUSE BE PRETTY EASY TO GO AND STAY AT THE FOUR SEASONS, BUT YOU CERTAINLY CAN DO BETTER THAN THAT.

SO I WILL DEFINITELY WORK ON WRITING BETTER TRAVEL CARS.

CAUSE I THINK THAT WOULD BE EASIER FOR BOTH OF US TO HAVE COMPLETE CONSERVATIVE BETTER.

ONE OF THE THINGS THAT CAN, IT CAN BE, UH, IT CAN BE A PROBLEM SOMETIMES IS THAT PEOPLE NEED TO UNDERSTAND IF YOU WANT A CREDIT CARD RECEIPT, IT'S NOT THE CREDIT CARD RECEIPT.

YOU, THEY HAVE TO PROVIDE THE BILL RECEIPT BECAUSE THEY'LL RECEIVE THE CARD VOUCHER, YOU KNOW, AND WE'LL HAVE A CHECKOUT SYSTEM WHERE THEY GET A COPY OF ALL OF THE RULES EVERY SINGLE TIME.

BUT ANYWAY, I JUST US SWITCHING OVER TO SOMETHING LIKE THAT WAS KIND OF A BIG DEAL.

SO I WANTED TO GIVE YOU ALL A LITTLE BIT.

SO YOU WOULD KNOW THESE ARE THE GUIDELINES.

YEAH, NO, I'LL WORK ON THAT AND MEET AND DO MODERATE AND HOTELS.

NOT NECESSARILY MOST ECONOMIC GOING.

IF THEY'RE GOING TO A PLACE WHERE THE DEAL IS, IS FAN TO STAY WHERE THE CONVENTION IS OR WHATEVER IT IS THAT YOU'RE GOING TO.

AND SOMETIMES THOSE HOTELS ARE A LITTLE HIGHER, BUT THEN ALSO SAY YOU CUT DOWN ON THEIR TRAVEL EXPENSE THAT IT TAKES OUT ON FALL.

I JUST WANTED TO MAKE SURE WE WERE, WE WERE OKAY.

MOVING.

I'LL BRING BACK A DRAFTED POLICY.

THANK YOU.

OKAY.

THANKS.

VERY, NO ACTION ON THAT.

OBVIOUSLY, UH, 20

[20. Auditor; Discuss/Consider approving the purchase of the DebtBook accounting software to implement new accounting standards.]

GOOD MORNING, GENTLEMEN.

UH, THESE WERE INCLUDED IN YOUR PACKET TO REVIEW.

I'VE HAD THE, UH, DISTRICT ATTORNEYS, CIVIL ATTORNEYS LOOK AT IT AND THEY SEE NO PROBLEM WITH THE CONTRACT.

UM, GAS BEING 87 AND GATSBY 96 NOW REQUIRE A WEEKLY JOURNAL ENTRIES TO BE MADE TO CAPITAL ASSETS.

YOU CAN'T DO THAT ONCE A QUARTER, ONCE A MONTH OR ONCE A YEAR, IT HAS TO BE DONE.

AND IT HAS TO BE CHECKED, ESPECIALLY WITH THE DEBT.

AND THE INTEREST RATES IS TO A THING ON THE UP AND UP TOTAL INSTALLATION.

AND THEY GAVE US A DISCOUNT BECAUSE IT CAME THROUGH VANILLA BROWN, INHALE.

THEY RECOMMENDED IT FOR OUR OUTSIDE AUDIT FIRM.

AND UM, I WAS ASKING FOR YOUR APPROVAL IT'S $18,000 TOTALLY INSTALLED BALANCED AND READY TO GO QUESTIONS.

NO, THERE ARE NO QUESTIONS.