Jul 11, 2023 Commissioners Court

A AYE.

OKAY, MR. JIM COOK, YOU ARE UP.

[3. Jim Cook, Mickey Shuler, Alex Miro; Discuss/Consider requesting AFLAC to be our new insurance facilitator.]

HE'S GOING TO DISCUSS AND CONSIDER REQUESTING AFLAC TO BE OUR NEW INSURANCE, UH, FACILITATOR.

AND YOU BROUGHT SOME GUESTS WITH YOU.

UH, WE HAVE ALEX MERRILL.

MORNING JUDGE.

MORNING CHU AND, UH, MICKEY SCHULER FOR AFLAC.

UM, NUMBER ONE, THEY'RE, THEY'RE GONNA BE HANDLING IF APPROVED THE, LIKE THE SUPPLEMENTAL POLICIES, UH, BLUE CROSS BLUE SHIELD TAC.

THAT WON'T CHANGE AT ALL, BUT I BELIEVE THEY HAVE SOME THINGS THAT WILL REALLY BE A BENEFIT TO THE COUNTY EMPLOYEES.

SO I'M GOING TO LET THEM GET UP HERE AND MAKE THEIR PRESENTATION.

GO AHEAD.

AND GOOD MORNING EVERYONE.

SYSTEM YOU, UH, GUYS DO LEVERAGE HAS MANY OF THESE CAPABILITIES.

I'M GONNA PASS OUT A PACKAGE SO WE CAN KIND OF FOLLOW ALONG.

AND THANK YOU FOR ALL YOUR TIME THIS MORNING.

UM, WANTED TO SHARE WITH YOU ALL THAT, UH, FIRST AND FOREMOST, UH, ANYTHING THAT ESSENTIALLY WE HAVE DISCUSSED SO FAR WITH, WITH JIM, WILL NOT INTERFERE WITH ANY BENEFITS THAT YOU CURRENTLY HAVE IN PLACE.

WHAT WE'RE LOOKING TO DO IS PROVIDE SOLUTIONS AT, UH, NO COST WHATSOEVER TO THE COUNTY.

UM, SO ONE OF THE FIRST THINGS THAT ESSENTIALLY WE'VE BEEN DISCUSSING THAT SEEMS TO ALIGN, UH, WITH THE OVERALL BENEFIT STRATEGY IS, UH, PROVIDING YOU GUYS A A A NEW PLATFORM THAT ESSENTIALLY ALLOWS TO HOST ALL BENEFITS ON THE PLATFORM AT NO COST TO THE COUNTY.

UH, THE ACTUAL TOOL WOULD BE CALLED EMPLOYEE NAVIGATOR, WHICH MANY, UH, MUNICIPALITIES ESSENTIALLY LEVERAGED TODAY.

UM, UH, AS THEIR GO-TO MAR AS THEIR GO-TO, UH, ENROLLMENT SYSTEM AND OR BENEFIT ADMINISTRATION SYSTEM.

UH, WITH THIS PARTICULAR PLATFORM, UH, WE ACTUALLY HAVE RESOURCES TO BE ABLE TO PROVIDE THIS AT NO COST WHATSOEVER, AS WELL AS SET UP WHAT WE CALL E D I FEEDS.

UH, WHAT THEY DO IS REALLY REDUCE THE OPPORTUNITY COST OF TIME SPENT IN HR.

UH, AS WE KNOW, WHEN WE ESSENTIALLY DO AN OPEN ENROLLMENT, WE HAVE 11 DIFFERENT CARRIERS WE'RE CURRENTLY OFFERING.

THE TEAM WOULD HAVE TO THEN ESSENTIALLY GO TO EVERY CARRIER WEBSITE, INPUT EVERYONE WHO APPLIED, TURN AROUND AND PUT IT BACK INTO PAYROLL.

UH, BY PROVIDING THE SYSTEM, UH, AFLAC IS PICKING UP THE COST OF WHAT'S CALLED A FEED, WHICH WOULD ESSENTIALLY GO AHEAD AND FEED DIRECTLY TO THE CARRIERS, REDUCING A LOT OF TIME SPENT ON HRS END AT THE OPEN ENROLLMENT PERIOD.

SO ALLOWING THINGS TO BE MORE STREAMLINED, UH, AS WELL AS EFFICIENT.

NOT ONLY ARE WE GONNA BE PROVIDING TECHNOLOGY AT NO COST, WHICH IS VERY ROBUST INSIDE OF THE ACTUAL, UM, PACKET YOU HAVE, UH, YOU'LL SEE SOMETHING THAT SAYS EMPLOYEE NAVIGATOR.

UH, WE ACTUALLY OWN WHAT'S CALLED THE ELITE VERSION, UH, WHICH, UH, HOSTS EVERYTHING.

UM, SO, UH, INSIDE OF THERE, NOT ONLY CAN WE HOST YOUR BENEFIT OPEN ENROLLMENT, BUT THERE'S ALSO SOME ADDITIONAL IRS CAPABILITIES WHICH HELP WITH HUMAN CAPITAL MANAGEMENT.

UH, WHETHER THAT'S ONBOARDING, UH, WHETHER THAT'S ASSET TRACKING, THE CURRENT

[00:05:01]

UH, JUST ANOTHER, LIKE I SAID, UH, ADDITIONAL PIECE OF VALUE IF THE COUNTY WANTED TO LEVERAGE IT.

UM, ALSO ONE THING I WANTED TO STRESS, UM, BY LEVERAGING OBVIOUSLY THE AFLAC TEAM TO HELP, NOT JUST WITH PROVIDING TECHNOLOGY, BUT ALSO WITH BENEFIT EDUCATION.

ONE OF OUR COMMITMENTS IS NOT TO JUST PROVIDE A TECHNOLOGY YEAR ONE, IT'S TO REVIEW EVERY YEAR, UM, TO LEVERAGE THE ECONOMIES OF SCALES AFLAC HAS AND THE RESOURCES AND HOW YOU GUYS HAVE ALSO BEEN A LOYAL CLIENT FOR SO LONG.

WE'RE ABLE TO ACCOMMODATE A LOT OF, UH, THESE ESSENTIALLY VALUE PROPOSITIONS AT NO COST WHATSOEVER.

BUT EVERY YEAR WE COMMIT TO REVIEWING, UH, AS WE KNOW, TECHNOLOGY'S MOVING SO FAST, WE COMMIT TO REVIEWING YOUR CURRENT SYSTEM.

AND IS THERE ANYTHING BETTER THAT WE COULD PROVIDE? WHETHER THAT TIES TO TYLER MUNI, UH, PAYROLL, WHICH I KNOW IS SOMETHING THAT IS, UH, CURRENTLY, UH, BEING ONBOARDED AS WE SPEAK.

UM, BUT AGAIN, A, A VERY ROBUST SYSTEM THAT WOULD ALLOW FOR A VERY SMOOTH, OPEN ENROLLMENT PROCESS.

UH, THE SECOND THING IS WE WILL THEN LEVERAGE, UH, MICKEY, WHO'S BEEN WITH, UH, UH, ONE OF OUR, UH, MOST TENURED AND SUCCESSFUL REPS IN THE ENTIRE NORTH OF TEXAS.

BEEN WITH AFLAC OVER 27, 27 YEARS.

27 YEARS, UM, BEFORE THE DUCK, BEFORE, BEFORE THE DUCK .

I LIKE THE DUCK.

UH, MICKEY AND HIS TEAM OF, UH, QUALIFIED BENEFIT COUNSELORS AREN'T JUST, UH, ABLE TO DO AFLAC EDUCATION.

WE'RE ACTUALLY WELL VERSED IN ALL EMPLOYEE EDUCATION.

SO OUR COMMITMENT TO YOU ALL WOULD BE WHEN WE OFFER THIS NEW PLATFORM, WHICH WOULD STREAMLINE, YOU KNOW, OPEN ENROLLMENT.

WE ALSO DO BENEFIT EDUCATION ON, LIKE I SAID, TAC ON THE DENTAL, ON THE VISION ON ALL LINES OF BENEFITS TO NOT JUST, LIKE I SAID, BE LOOKED AT AS A VENDOR, AS A PARTNER TO YOU GUYS SO THAT WE CAN HELP YOU, YOU KNOW, OBVIOUSLY YOUR STAFF MEMBERS HERE NAVIGATE THE COMPLEXITIES OF DECIDING COVERAGE AND INSURANCE.

UM, SO THAT WOULD REQUIRE US GETTING WELL VERSED IN ALL OF YOUR GUYS' LINES OF COVERAGE, EVEN NON AFLAC COVERAGE SO THAT WE CAN SUPPORT THE BEST DECISION MAKING POSSIBLE FOR YOUR STAFF SO THAT THEY CAN HAVE A COMPREHENSIVE INSURANCE PLAN WITHOUT NECESSARILY PAYING, YOU KNOW, UH, OVER BECOMING OVER-INSURED IN THAT, IN THAT TIMEFRAME AS WELL.

UM, THE OTHER THING THAT WE WANTED TO PROPOSE WAS, UH, BASED ON YOUR GUYS' TENURE WITH US AS A CURRENT CLIENT, CUZ WE CURRENTLY DO, UM, UH, I HAVE AN ESTABLISHED ACCOUNT WITH YOU ALL.

ONE THING WE WANT TO PROVIDE TO YOU ALL, WHICH IS A BENEFIT THAT ISN'T CURRENTLY OFFERED IS A FLEXIBLE SPENDING ACCOUNT.

UM, SO WE WOULD COVER THAT AT NO COST.

UH, ESSENTIALLY WHAT WOULD THAT WOULD ALLOW IS FOR ANY STAFF MEMBER TO ALLOCATE 3010 DUE TO NEW FEDERAL, UM, ARRANGEMENTS FOR 2023 UP TO $3,000 TO SET ASIDE WITH PRE-TAX DOLLARS THAT THEY COULD USE FOR UNREIMBURSED MEDICAL EXPENSES THROUGHOUT THE YEAR.

WHETHER THAT IS ESSENTIALLY, UH, ONE OF THEIR KIDS NEEDED BRACES.

I KNOW I HAVE A SCHEDULED HIP SURGERY COMING UP.

I'M ESSENTIALLY ABLE TO LEVERAGE THE PRE-TAX SAVINGS BY ALLOCATING THAT, UM, FOR THE OPEN ENROLLMENT PERIOD THAT WILL THEN ESSENTIALLY BE TAKEN OUT OF MY CHECK.

ALSO, UM, FROM HAVING EXPERIENCED THIS RECENTLY MYSELF, DAYCARE IS NOT THAT CHEAP EITHER.

SO THEREFORE WE ALSO HAVE, UH, INSIDE OF THIS FLEXIBLE SPENDING ACCOUNT, THE OPPORTUNITY TO THEN SET ASIDE $2,500 A YEAR FOR, UH, FOR THE DEPENDENT DAYCARE AS WELL.

SO A TOTAL CONTRIBUTION OF POTENTIALLY $5,000 THAT YOU COULD LEVERAGE PRE-TAX SAVINGS WITH A GREAT VALUE, A GREAT BENEFIT TYPICALLY WITH AN FSA.

UM, ONE THING THAT REALLY IS A DIFFERENTIATOR FOR US, WE DON'T WANT THE COUNTY TO BE ON THE HOOK FOR ANYTHING, RIGHT? WE ALL KNOW WITH AN FSA, TYPICALLY FROM A CONSUMER STANDPOINT, IF YOU DON'T USE IT, YOU LOSE IT.

UH, JUST KNOW THAT FSAS HAVE RECENTLY ALLOWED YOU TO EXTEND YOUR PERIOD TO LEVERAGE THOSE PRE-TAX DOLLARS TILL MARCH 31ST, AS WELL AS ALLOW YOU TO ROLL OVER $500 TO THAT FOLLOWING YEAR.

SO IT MADE SOME ACCOMMODATIONS.

HOWEVER, THAT'S ON THE CONSUMER SIDE.

ON THE COUNTY SIDE, LET'S SAY MICKEY WAS AN EMPLOYEE, YOUR GUYS' EFFECTIVE DATE IS 10, ONE ON TEN TWO, HE BREAKS HIS LEG BUT ESSENTIALLY EXHAUSTS THE ENTIRE $3,000 AND YOU NEVER SEE HIM AGAIN.

WELL, TYPICALLY THE COUNTY MAY BE ON THE HOOK FOR THAT.

WELL, ACTUALLY WITH OUR PARTNERSHIP, UH, WITH HEALTH EQUITY, THEY ACTUALLY COVER THAT.

SO THIS IS ONE OF THE ONLY FULLY INSURED FLEXIBLE SPENDING ACCOUNTS I'VE EVER SEEN ON THE MARKET IN MY OVER 15 YEARS OF EXPERIENCE IN THE INDUSTRY.

AND, UH, AGAIN, A GREAT BENEFIT FOR THE COUNTY.

UM, THIS IS A VERY D A BIG DIFFERENTIATOR WHEN IT COMES TO OFFER IT.

SO EVEN IN THE CASE OF THE EXAMPLE I JUST MADE, NO, THE COUNTY WOULD NOT BE ON THE HOOK WHATSOEVER.

UM, SO WITH THAT, AS MENTIONED, UM, FROM SEVERAL CONVERSATIONS OVER THE LAST YEAR, UM, A LOT OF THE CAPABILITIES THE CURRENT PLATFORM PROVIDES, UM, MAY OUTWEIGH WHAT YOU CURRENTLY HAVE.

UM, WE WOULD OFFSET THE FEEDS THAT IS CURRENTLY IN EXPENSE TO THE COUNTY THAT WE WOULD TAKE ON OURSELVES.

AND THEN ONE THING I DO WANNA STRESS AS WELL, TO BE ABLE

[00:10:01]

TO DO THIS AND TO PAY FOR THIS, WE WOULD HAVE TO BE THE KIND OF THE GO-TO SUPPLEMENTAL CARRIER.

UM, BUT WHAT HAS BEEN, UH, UH, EASY KIND OF CONVERSATION WITH US IS WE HAVE AN UNDERWRITING OFFER THAT WE WOULD TAKE ANY, LIKE, FOR LIKE POLICY AND MOVE THEM OVER TO AFLAC, UM, WITH WHATEVER IT MAY BE.

WHETHER IT WAS COLONIAL LIFE, UH, WHETHER IT'S A DEARBORN POLICY THAT SOMEONE HAS GRANDFATHERED IN WITH THAT, THOUGH, WE CAN ACTUALLY TAKE IT, MOVE IT ON TO AFLAC WITH NO PREEXISTING, NO UNDERWRITING TIME SERVED.

SO YOU MAY HAVE HAD A COLONIAL ACCIDENT PLAN FOR 10 YEARS, WE CAN MOVE YOU OVER AND IT'S LIKE YOU'VE HAD AN AC AFLAC ACCIDENT PLAN FOR 10 YEARS, SO NO, UH, NO, UM, LAPSE IN COVERAGE.

IT WOULD JUST BE MOVING OVER ONE INVOICE STREAMLINED THINGS, ONE PLATFORM, ONE TEAM TO DO FULL BENEFIT EDUCATION AS WELL AS PROVIDING THE FLEXIBLE SPENDING ACCOUNT AT NO COST.

JIM, WHAT YOUR, WHAT'S YOUR TAKE ON ALL THIS? I THINK THERE'S SOME GOOD BENEFITS FOR THE COUNTY, FOR THE EMPLOYEES.

LIKE I SAID, THE MAIN THING I WANT TO STRESS TO THEM IS NOBODY CAN LOSE ANY COVERAGE THAT THEY ALREADY HAVE.

THEY HAVE TO BE ABLE TO MATCH IT.

I REALLY LIKE THE FLEX, UH, FLEX PAYMENTS SAVINGS COUNT AND THE, THE COST.

IT'S FREE.

IT'S NOT COSTING THE COUNTY ANY EXTRA MONEY.

SO RIGHT NOW WE USE COLONIAL TO FACILITATE ALL OUR POLICIES, ALL OUR DIFFERENT, UH, INSURANCE COVERAGE.

WE JUST MOVE IT FROM COLONIAL TO AFLAC.

AS FAR AS THE, THE, THE POLICIES, THE COVERAGES AND EVERYTHING PRICE WISE, ARE WE COMPETITIVE LESS FOR THE EMPLOYEE? OR HOW ARE WE ON A, ON A COMPETITION LEVEL, WHERE ARE WE? YEAH, GREAT QUESTION.

SO WITH MANY OF THESE POLICIES, IT'S VERY LIKE TO, LIKE, IN CERTAIN INSTANCES WE'RE A FEW DOLLARS CHEAPER.

UH, IN CERTAIN INSTANCES WE MAY BE ONE OR $2 MORE, BUT NOTHING MORE THAN A $5 KIND OF CLIP.

BUT THEN WE ALSO HAVE DIFFERENT LEVELS OF COVERAGE AS WELL.

SO THEREFORE WE CAN REALLY, IN A CONSULTATIVE MANNER, BE ABLE TO PROVIDE AND ENSURE THAT FOLKS ARE ACTUALLY GETTING THE, THE COVERAGE THEY NEED WITHOUT BREAKING THE BANK AS WELL.

BUT THERE IS MAYBE A TWO TO $3 DIFFERENCE, ONE TO $2 DIFFERENCE IN ALL THE DIFFERENT SITUATIONS THAT YOU COULD COME UP WITH.

AND YOU'LL DO THIS, EXPLAIN THIS TO THE EMPLOYEES IN OPEN ENROLLMENT.

WILL YOU COME HERE, BE HERE? MOST DEFINITELY QUESTIONS.

SO THAT IS OUR GOAL IS TO NOT ONLY, LIKE I SAID, BE REPRESENTATION ON YOUR SUPPLEMENTAL, BUT ALSO BE THE FACILITATORS OF OPEN ENROLLMENT.

SO THEREFORE OUR GOAL IS TO BE HERE AND BE THERE FOR JIM AND TEAM AS LONG AND AS MUCH AS NEEDED.

UM, WE ARE VERY WELL VERSED.

WE ACTUALLY HANDLE, UH, JUST IN OUR MARKETPLACE ALONE, OVER 800 PUBLIC SECTOR ACCOUNTS, UM, FROM CITIES, MUNICIPALITIES, COUNTIES.

UM, SO WE'RE VERY WELL VERSED.

SO THEREFORE, UH, WE UNDERSTAND, YOU KNOW, FIRE EL LEASE, RIGHT? ALL THE DIFFERENT DEPARTMENTS MAY HAVE DIFFERENT ARRANGEMENTS AND WE'RE MORE THAN, UH, CAPABLE AND MORE THAN READY TO BE STAFFED UP AND TO BE HERE AS MUCH AS NEEDED TO BE ABLE TO SUPPORT OPEN ENROLLMENT OVER A TWO WEEK TIMEFRAME.

SO ACTUALLY WE SHOULD BE BENEFITING FROM THIS.

WE'RE NOT REALLY LOSING ANYTHING AT ALL, CORRECT? CORRECT.

NO, WE'RE JUST SIMPLY ENHANCING WHAT YOU, YOUR CURRENT OFFERING IN ADDITION TO PROVIDING, UH, SUPERIOR TECHNOLOGY IN ADDITION TO, UM, A ADDITIONAL VALUE, LIKE A FLEXIBLE SPENDING ACCOUNT AT NO COST.

AND IF THE EMPLOYEE WANTS TO STAY WHERE THEY ARE, THEN THEY HAVE THE, THE OPPORTUNITY TO DO SO.

AND THAT'S MORE ON JIM.

IF, UH, AT THIS TIME WHAT, WHAT WE'RE ESSENTIALLY LEVERAGING IS WE WOULD POTENTIALLY WANT TO BE THE, THE SOLE PROVIDER TO MINIMIZE INVOICES.

WE WOULD MORE THAN ASSIST POSITIONING PUT PUTTING, UH, LET'S SAY, UM, MICKEY WANTED TO KEEP HIS, YOU KNOW, LIFE INSURANCE WITH DEARBORN.

WE WOULD ASSIST THEM ON A DIRECT BASIS AT THE SAME PAYROLL RATE, BE ABLE TO MAKE THAT TRANSITION.

SO THEY WOULD KEEP IT AT THE AGE THAT THEY BOUGHT IT, NOT AT THE CURRENT AGE? CORRECT.

AND LOOK, AND THAT'S WHAT WE WILL ESSENTIALLY DO IS AN APPLES TO APPLES.

IF IT MAKES MORE SENSE FOR THEM TO KEEP THAT POLICY.

WE WANT TO ENSURE WE'RE OBVIOUSLY, UM, ACTING WITH INTEGRITY TO MAKE SURE WE WE'RE GONNA DO WHAT'S BEST FOR YOUR STAFF MEMBERS, NOT FOR RIGHT.

NOT JUST REPLACE IT SO YOU CAN GET A SALES COUNT.

UH, COLONIAL ARE, ARE YOU, ARE THEY YOU TRYING TO GET THEM TO REPLACE COLONIAL OR IS COLONIAL STILL AN ADDITIONAL OPTION? SO WE WOULD, WE WOULD REPLACE COLONIAL.

WE WOULD.

SO I MEAN, IS THERE A REASON BEHIND IT? WELL, I THINK THEY OFFER MORE THAN COLONIAL.

I MEAN, WHAT'S A GOOD EXAMPLE? THAT'S, I GUESS THAT'S WHAT WE'RE ASKING IS WHAT'S THE DIFFERENCE IN WITH AF? WHAT, WHAT'S AFLAC OFFERING? COLONIAL'S NOT OFFERING.

THAT'S ABOUT 2 52 BUCKS, 50 CENTS PER PERSON PER MONTH.

SO WHAT WE ARE ESSENTIALLY ABLE TO DO IS PROVIDE THAT TECHNOLOGY, WHICH ISN'T CURRENTLY BEING OFFERED BY COLONIAL PAY FOR THESE EDI FEEDS THAT GET QUITE EXPENSIVE, ESPECIALLY WITH THE AMOUNT OF ENROLLEES YOU HAVE, ONT RIGHT?

[00:15:01]

UH, WE WOULD TAKE ON THAT EXPENSE, RIGHT? MINIMIZE ALL OF THOSE.

AND THEN WHEN YOU ACTUALLY LOOK AT COVERAGE LIKE FOR LIKE COVERAGE, UM, WE DO PROBABLY MORE SALES IN TEXAS THAN COLONIAL DOES AS A COMPANY NATIONWIDE.

WHAT WE PRIDE OURSELVES ON IS THE POST SALE, THE EXPERIENCE IS FILE FILING A CLAIM.

SO WE ACTUALLY HAVE, LIKE I SAID, IF YOU WANT TO GO THROUGH, UH, AN INDIVIDUAL AGENT TO HELP THEM ESSENTIALLY FILE THEIR CLAIM.

THIS IS THE, THE BEST IN THE, THE STATE OF TEXAS.

UH, HE'S HELPED I THINK OVER, UH, 50,000 INDIVIDUALS OR SO, LITERALLY HANDHOLD THEM THROUGH THE PROCESS.

AND THEN ALSO FOR THOSE, CUZ WE HAVE, WHAT, FIVE GENERATIONS IN THE WORKFORCE NOW, RIGHT? YOUR GEN Z MAY WANT TO USE THE APP.

WE'VE GOT ESSENTIALLY, UH, WHAT WE'RE PROUD OF IS NOT ONLY HOW BUT HOW WE DELIVER AS WELL.

SO ON THE POST SALE, AN AFLAC CLAIM GETS PAID IN TWO TO THREE DAYS.

UH, THE OTHER DAY ACTUALLY, WE HAD, UH, A YOUNG LADY WHO WAS IN THE HOSPITAL LITERALLY TAKE A PHOTO OF HER UB 40, WHICH IS YOUR ITEMIZED HOSPITAL BILL AND GET PAID BEFORE SHE WAS DISCHARGED.

SO IF YOU REALLY WANT TO LOOK AT, LIKE I SAID, THE LIKE FOR LIKE, WHEN YOU LOOK POLICY RELATED, IT'S QUITE SIMILAR, RIGHT? AS FAR AS 200 BUCKS FOR THIS 150 BUCKS, RIGHT? BUT AS FAR AS EXPERIENCE WHEN YOU NEED TO USE IT, THAT'S WHERE AFLAC IS HEAD AND SHOULDERS ABOVE THE COMPETITION.

AFLAC ACTUALLY INVENTED SUPPLEMENTAL INSURANCE BACK IN 19, UH, 55, IF I MAY TOO.

AND I THINK IT'S TRULY ABOUT EDUCATION.

I KNOW I'VE BEEN WORKING WITH THE COUNTY NOW FOR ABOUT FIVE YEARS AND I'M FIRSTHAND WITH A LOT OF THE CLIENTS THAT HAVE POLICIES WHEN THEY HAVE A CLAIM, I'M ON THE PHONE CALLING THEM, SAYING, LOOK, WHAT'S GOING ON? WHAT HAPPENED? HERE'S HOW, THIS IS THE OTHER BENEFITS THAT YOU HAVE COMING.

BECAUSE THE IMPORTANT THING WITH VOLUNTARY PROGRAMS TODAY, UH, THEY'RE MORE IMPORTANT TODAY THAN THEY WERE 10 YEARS AGO BECAUSE OF THE COST OF BEING OUT OF POCKET.

MM-HMM.

SO IF WE CAN HELP THEM BE EDUCATED AND HELP THEM TAKE ADVANTAGE OF THE POLICIES THAT THEY HAVE, THAT'S THE IMPORTANT PART.

AND THAT'S PRETTY MUCH WHAT I DO.

I'VE BEEN IN MANAGEMENT, I'VE BEEN TRAINER, I'VE DONE ALL THIS, BUT RIGHT NOW THAT'S ALL I DO IS I TAKE CARE OF MY CUSTOMERS.

I HAVE OVER 10 PEOPLE RIGHT NOW WITH CANCER AND I JUST TALK TO 'EM, HERE'S WHAT YOU NEED TO DO.

WE PULL UP THE POLICY, WE NEED TO GET THE SUPPORTING DOCUMENTS SO THAT YOU CAN GET PAID.

AND THAT'S WHAT IT'S ALL ABOUT.

AND THAT'S WHAT, UH, UH, I, I GET A LOT OF PLEASURE OUTTA HELPING PEOPLE AND, AND, UH, I WOULD LOVE THE OPPORTUNITY TO DO THAT WITH YOUR, YOU KNOW, WITH THIS COMPANY AS WELL.

I ALREADY DOING IT WITH SOME OF YOUR YEAH.

DID THAT ANSWER YOUR QUESTION? YEAH, I'LL JUST MAKE SURE.

CAUSE NEXT WEEK, I MEAN, IS THIS SOMETHING YOU WANT TO DO, JIM? I GUESS? YES, SIR.

WELL, IT WON'T, IT TAKES ME NEXT YEAR, RIGHT? IN THE, IN THE, I'M SORRY, IN ENROLLMENT, RIGHT? OCTOBER.

THAT'S, THAT'S GONNA BE A BIG PLUS RIGHT THERE TOO.

AND, AND ALSO THE FLEX PLAN.

THAT WENT A LITTLE FAST.

I'M, I'M A LITTLE CONFUSED ON THAT.

SURE.

WHERE DOES, WHERE DOES THE 3000 COME FROM? YES.

SO, UH, EMPLOYEES WHEN AT, AT OPEN ENROLLMENT WILL THEN BE ABLE TO SET ASIDE, SO THEY'LL MAKE AN ELECTION, RIGHT? SO BASED ON ANTICIPATED UNREIMBURSED MEDICAL EXPENSES THAT YEAR, THEY MAY HAVE NONE.

THEY MAY KNOW THEY'RE HAVING A BABY, THEY MAY KNOW THAT THEY GOT A BIG, YOU KNOW, GALLBLADDER SURGERY COMING UP, THAT THEY'RE, YOU'RE SAYING, WAIT A MINUTE.

YEP, SIR.

OH, WE'RE ON THE SAME PAGE, YOU'RE SAYING, SO IT'S ONLY GOOD FOR THAT YEAR, RIGHT? CORRECT.

AND SO IF YOU NEXT YEAR, YOU KNOW, YOU'RE GONNA HAVE SOMETHING, YOU'RE GONNA HAVE A BABY OR YOU'RE GONNA HAVE SOME KIND.

THAT'S THE ONLY PURPOSE THAT'S REALLY FAR.

IT'S FAR, IT'S SAVING COUNT FOR NEXT YEAR BECAUSE IT YEAH, BECAUSE LIKE AN HSA YEAH.

HEALTH.

NO, BUT THEY, THEY STAY OVER, I MEAN, YEAH, THOSE NORMALLY THEY STAY IN PLACE.

THIS ONE DOESN'T STAY IN PLACE.

THIS IS LIKE A, YOU KNOW, WELL, EVERY YEAR YOU GET TO MAKE YOUR ELECTIONS AT OPEN.

WELL, NO, BUT YOU LOSE THE 3000 YOU PUT AWAY.

IF YOU DON'T USE IT.

BUT YOU CAN PICK THE, YOU DON'T LOSE IT.

WHAT, WHERE, WHERE DOES IT GO? NO, IF YOU, IF YOU ESSENTIALLY DON'T USE IT, IT WOULD THEN AT THE END OF 10, ONE, YOU WOULD'VE THREE MONTHS TO ROLL OVER.

UH, YOU HAVE THREE MONTHS TO EXTEND ROLL OVER THE FULL AMOUNT.

NO, WELL, YOU TO USE THE FULL AMOUNT THEN 500 COULD BE ROLLED FROM ONE YEAR TO THE OTHER.

BUT THAT'S WHERE WE SIT DOWN WITH AN INDIVIDUAL.

AND IF YOU HAVE NO ANTICIPATED HEALTHCARE EXPENSES, RIGHT, THIS MAY NOT, YOU DON'T WANT, YOU DON'T WANT, YOU DON'T WANNA USE IT.

BUT IF, YOU KNOW, EVEN BUT EVEN ON, ON A FLEXIBLE SPENDING ACCOUNT, IT WILL PAY FOR PRESCRIPTIONS.

IT WILL PAY FOR EVEN OVER THE COUNTER MEDICATIONS, IT WILL PAY FOR THINGS THAT AREN'T JUST NECESSARILY AS SERIOUS MEDICAL, UH, SURGERY CONDITION OR SURGERY.

IT WOULD BE GOOD IF THAT COULD BE EXPLAINED WHERE, WHAT IT CAN BE USED FOR.

OH, WELL, EMPLOYEES WOULD KNOW.

HEY, LIKE PRESCRIPTIONS.

OVER THE COUNTER STUFF.

THEY NEED TO KNOW THAT.

THAT, THAT EXPENSE THAT THEY HAVE.

TYPICALLY WHAT WE WOULD DO IS BEFORE THE OPEN ENROLLMENT, THEY WOULD BE EDUCATED, LOOK AT YOUR VISION, YOUR DENTAL AND YOUR MEDICAL FROM LAST YEAR.

LOOK AT OVER THE LAST COUPLE OF YEARS.

AND THEN WHAT YOU WOULD DO IF THAT DOLLAR AMOUNT, YOU WOULD TAKE THAT DOLLAR AMOUNT AND USE MAYBE THREE-FOURTHS OF IT AND YOU COULD ALLOCATE THAT TOWARD YOUR FLEXIBLE SPENDING ACCOUNT BECAUSE YOU KNOW THAT'S A CONSISTENT AMOUNT THAT YOU'RE OUT OF POCKET.

AND SO THEY CAN BUDGET THAT INTO THEIR, UH, UH, PAYROLL CHECK AND BE ABLE TO SAVE THOSE TAX DOLLARS ON IT.

SO WHEN THEY DO HAVE THAT OCCURRENCE, THEY CAN REQUEST THAT MONEY TO HELP OFFSET

[00:20:01]

SO IT'S ABOUT EDUCATION IN THE BEGINNING.

ALL THIS IS TRULY ABOUT EDUCATION.

MOST PEOPLE, WE WANT 'EM TO KNOW WHAT THEIR DEDUCTIBLE IS.

WE WANNA KNOW WHAT THEIR COPAYMENT, UH, WE WANT 'EM TO KNOW WHAT IS YOUR EXPOSURE FINANCIALLY SO THAT WE CAN HELP YOU THROUGH THE FSA AND THROUGH THESE OTHER VOLUNTARY OPTIONS THAT WOULD BE AVAILABLE.

OF COURSE.

LIKE WHAT, UM, COMMISSIONER PHILLIPS WAS SAYING, AND I HEARD THIS IN YOUR PRESENTATION, THE $3,000 OR WHATEVER, AND YOU CAN ROLL OVER 500, BUT HE ASKED THE QUESTION, WHERE DOES THE BALANCE GO THAT THE UNUSED BALANCE GO AT THAT TIME? GREAT QUESTION.

SO THE END BALANCE WOULD GO IF THE, IF THE EMPLOYEE DOESN'T SPEND IT, IT GOES DIRECTLY TO THE COUNTY.

SO THE COUNTY WOULD THEN TAKE THE MONEY IF THE EMPLOYEE ESSENTIALLY LEFT.

I MEAN, IT DOESN'T SOUND LIKE A GOOD PLAN FOR THE EMPLOYEE THOUGH.

YEAH, YEAH.

THAT'S KIND OF, I MEAN, WELL, THEY WANNA BE, THEY WANT TO BE REALLY PROACTIVE ABOUT HOW THEY BUDGET.

WELL, THEY BETTER SPEND THEIR MONEY.

THEY'RE GONNA LOSE IT.

WELL, AND HERE'S, IF THEY DON'T SPEND IT, THEY'LL LOSE IT.

AND HERE'S THE BEAUTY OF THAT'S, YOU KNOW, I UNDERSTAND THAT YOU'RE TAKING IT OUT BEFORE TAXES.

AND SO, YOU KNOW, YOU'RE SAVING SOME TAX DOLLARS, BUT YOU'RE NOT GONNA MAKE BACK $3,000.

NO.

AND IF YOU DON'T, AND IF YOU LOSE IT AND YOU CAN ONLY ROLL OVER 500, YOU DIDN'T LOSE IT, YOU LOST $2,500.

ABSOLUTELY.

BUT, AND THEN AS AN EMPLOYEE, AND IT'S, I DON'T KNOW THAT I'M WILLING TO TAKE THAT GAMBLE UNLESS I KNOW THAT I'M HAVING SOMETHING YOU SICK.

I MAY TYPICALLY, CAUSE I'M NOT GONNA TAKE, I'M NOT GONNA BUY $2,500 WORTH OF CASH.

EXCUSE ME.

AND THEN AGAIN, THE COUNTY CAN SET THE AMOUNT AND THEN THEY MIGHT WANT, I MEAN, I HAD ONE GUY THAT WAS TAKING OUT $5, $5 PAYCHECK, BUT HE USED IT.

BUT THE KEY IS, IS ONCE THE DOLLAR IS, LET'S SAY THERE'S A HUNDRED PEOPLE THAT PARTICIPATE AND THERE'S THREE OR FOUR 5% OF THAT DO NOT USE ALL THEIR MONEY.

WELL, THAT MONEY COMES TO THE COUNTY.

THE COUNTY HAS THE OPTION OF EITHER KEEPING THE MONEY FOR EXPENSES OR THEY CAN ACTUALLY DISTRIBUTE THAT BACK TO ALL THE PEOPLE WHO HAVE PARTICIPATED IN, IN THE, UH, IN THE WELL IF THEY, IF YOU DISTRIBUTE IT BACK TO 'EM, THEY'RE GONNA HAVE TO PAY TAXES AREN'T YEAH, THAT'S TRUE.

WELL, AND NOT ONLY THAT, OH, YOU DIDN'T GAIN IT.

YOU'VE INCREASED YOUR MAN HOURS OF, OF TAKING CARE OF BUSINESS.

YOU KNOW, THE WHOLE OBJECT THAT YOUR SELL POINT IS TO KIND, CONSOLIDATE, STREAMLINE IT YEAH.

WITH TECHNOLOGY.

BUT THEN YOU START AT THE END, THEN YOU'VE GOT TO HAVE MORE MAN HOURS TO FIGURE OUT, YOU KNOW, JOHNNY GETS TWO 50, ALLY GETS, YOU KNOW, $50 AT THE END IF, IF WE DECIDE TO GIVE IT BACK.

AND SO TYPICAL, SO I MEAN, IT'S STILL, EMPLOYER WOULDN'T GIVE IT BACK.

THE FEDERAL LAWS TYPICALLY ARE USE IT OR USE IT.

SO WE DON'T DICTATE THAT.

NO, I, I KNOW EXACTLY WHERE IT IS.

THAT'S WHAT I, THAT'S WHAT I WANNA KNOW.

AND ALSO, DOES COLONIAL CHARGE US TO FACILITATE OUR BILL NOW? DO WE PAY MONEY? WE DO.

IF LIKE LAST YEAR WHEN WE REQUESTED THEM TO DO A FILE FEED OF ALL THE CHANGES TO TACK, THEY CHARGED US FOR THAT.

THESE, THEY WILL NOT, NO.

HOW MUCH DID WE PAY? I'LL BE HONEST WITH YOU.

I DON'T KNOW SIR.

AND DOES THAT HAPPEN EVERY YEAR? NO.

CUZ PREVIOUSLY LAST YEAR WAS THE FIRST YEAR THEY DID THE FILE FEE.

PREVIOUSLY IT WAS ALL, ALL HAND KEYED IN COLONIAL WOULD TAKE THE CHANGES.

THEY WOULD SEND IT ON A SPREADSHEET TO TACK, TACK WOULD FILE, WOULD HAVE TO ACTUALLY GO IN MANUALLY DO IT.

THEN THEY SEND IT TO US.

WE GO INTO OUR PAYROLL SYSTEM, THEN WE MANUALLY HAVE TO DO IT THE WAY THERE'S GONNA WORK.

THEY WILL FILE, FEED IT TO TACK AT NO ADDITIONAL COST.

BUT WE, WHEN WE GO TO TYLER MUNIS, IT'LL FILE FEED INTO THAT.

THERE'D BE A LESS CHANCE OF ANY KIND OF ERRORS, HAND KEY ERRORS.

UM, I THINK IT WAS STREAMLINE IT A LOT MORE THAN WHAT WE'RE THE SYSTEM WE'RE CURRENTLY USING.

CAUSE WELL, TWO THINGS.

IT HAS TO BENEFIT THE EMPLOYEE FIRST.

CORRECT.

AND IT HAS TO BENEFIT THE COUNTY.

AND AS FAR AS ACCOUNTING, HR, AND AUDITOR, MY, MY OTHER QUESTION IS SINCE, SINCE THERE WAS A COST FACTOR IN CLIENT, THIS IS A ZERO FACTOR, THEN I GOTTA LOOK AT JACK AND SAY, IS THIS A BID PROCESS THING? IF WE'RE GOING TO HAVE SOMEBODY FACILITATE SOMETHING FOR US, DOES IT, IS IT SOMETHING THAT WE'RE SUPPOSED TO WELL, THAT WOULD BE A QUESTION FOR JACK.

ARE WE PAID ANYTHING FOR THE SERVICE? NO.

NO.

ACTUALLY FACILITATING THAT TO THE, SO YOU DO HAVE SOMETHING TO DO WITH IT.

YOU'RE NOT SUPPOSED TO BE AND WE WON'T IN FUTURE YEARS EITHER, RIGHT? CORRECT.

WELL, I, BECAUSE THIS IS, THIS HAS NOTHING TO DO WITH OUR BLUE CROSS BLUE SHIELD.

NO.

AND IF WE HAVE ENROLLMENT FOR OUR HEALTH INSURANCE, IT HAS NOTHING TO DO WITH THIS.

CORRECT.

WE'RE

[00:25:01]

WELL, WE'RE GONNA USE THE PLATFORM TO ENROLL YOUR BLUE CROSS BLUE SHIELD SO THAT WHEN THE ENROLLMENT IS DONE, INSTEAD OF MAN HOURS BEING SPENT ON KEYING IN TO BLUE CROSS BLUE SHIELD'S CARRIER, I'LL DO IT FOR US.

SO THEREFORE WE'RE NOT INTERFERING WITH ANYTHING.

WE'RE FACILITATING THE ACTUAL LESS HUMAN ERROR ON ANY APPLICATION GETTING TO BLUE CROSS BLUE SHIELD AND BACK TO PAYROLL.

GO AHEAD.

AND I GUESS MY SKEPTICISM IS THIS IS, I AM MY, I'M NOT THAT OLD.

I'M NOT A 66, BUT WHENEVER IT'S FREE AND THEN IT'S LIKE, HOW DO YOU EAT? WELL, IT'S FREE BECAUSE THEY'RE GONNA BE SELLING OUR EMPLOYEES SOME OF THEIR PRODUCTS.

PRODUCTS.

BUT THEY'RE SELLING HOW THEY'RE SELLING TO OUR EMPLOYEES NOW.

WELL, YES, BUT THEY'LL BE MORE, UH, ASSUME THEY CAN OFFER IN THE FUTURE.

AND THAT'S HOW THEY PAY FOR IT.

THEY'RE GONNA DO THE SAME THING COLONIAL DOES.

THAT'S, THAT'S WHY I WAS ASKING COLONIAL, I DIDN'T, I DIDN'T EVER REALIZE BECAUSE IT MONEY FEATURES LIKE ANNUAL SUPPORT FEE AND ALL THAT KIND OF STUFF.

WHAT, I MEAN, I KNOW WHERE YOU'RE LOOKING AT, SIR.

THIS IS RIGHT HERE.

ANNUAL SUPPORT FEE ON THE PRICING.

SO THIS IS ON THE ACTUAL NAVIGATOR.

THIS IS JUST GOING OVER THE FEATURES ITSELF.

WE COVER THE EXPENSE.

SO WE OWN THIS PLATINUM LICENSE.

THAT WE ESSENTIALLY LEV LIKE GIVE YOU GUYS THE, THIS IS ALL THE THINGS THEY DO FOR YOU.

IT'S JUST, WELL I KNOW, BUT THIS IS PRICING.

NOT ALL THE OTHER STUFF THAT, BUT, AND THAT IS MORE OF LIKE A, THE ACTUAL EMPLOYEE NAVIGATOR OF THE PLATFORM.

THAT'S A SLICK TO JUST GO OVER EXACTLY WHAT'S ON THERE.

WE ALREADY OWN IT.

THAT IS, THEY'RE PROBABLY LOOKING AT IT, IT AS IF IT WAS A, YOU KNOW, I'M THINKING OF BEING A CONSUMER.

SO THIS IS WHAT IT COVERS.

WE ALREADY OWN THE ACTUAL PLATFORM AND WE OWN THE, THE COST OF PAYING FOR THE EDI FEES AS WELL.

SO BASIC ACTUALLY NO COST TO THE COUNTY.

AND, AND, AND I GUESS I, I WOULD REALLY LIKE TO TOO IS, IS YOU WANT TO, I'D LIKE JUST OVER AND VISIT MORE ABOUT IT, BUT I, I WOULD LIKE TO BE EDUCATED MORE.

I MEAN THIS, THIS FIVE MINUTE EDUCATION TO MAKE A DECISION FOR ALL OF OUR EMPLOYEES IS NOT COOL.

YOU KNOW, IF WE HAVE LIKE AN EDUCATIONAL PART, THEN I CAN ASK JIM QUESTIONS.

AND I CAN, YOU KNOW, I MEAN, JAKE'S INSURANCE GUY, THERE'S NOTHING WRONG WITH THAT.

I CAN ASK THE, THE SILLY QUESTIONS THAT MADE ME LOOK STUPID, YOU KNOW.

NO, AND WE WOULD AND WE WOULD LOVE TO, I CLOSED DOORS SO WE CAN SET UP A DIRECT, UH, DEMO WITH EMPLOYEE NAVIGATOR SO YOU CAN FIRE AWAY ANYTHING.

NO, I MEAN, JUST EDUCATE ME ON THE DECISION THAT I'M MAKING THAT THAT WOULD BE NICE.

OH YEAH, ABSOLUTELY.

SO THAT WE COULD UNDERSTAND IT.

AND THAT WAY NOBODY'S CONFUSED OVER IT.

WELL, DEFINITELY.

AND WE WERE JUST SHARING THE WHOLE POINT OF IT IS THAT, I GUESS THE BOTTOM LINE IS YOU'RE KIND OF DOING THE SAME THING COLONIAL'S DOING NOW.

YOU'RE JUST KIND OF REPLACING 'EM AS A FACILITATOR, BUT YOU'RE GOING TO DO MORE WITH, DOES THAT MAKE SENSE? THAT'S WHAT YOU'RE TRYING I UNDERSTAND.

I UNDERSTAND ALL THE RHETORIC.

THEY'RE GONNA SELL LIFE INSURANCE.

I UNDERSTAND ALL THE RHETORIC, BUT I MEAN UNDERSTAND KNOWLEDGE ON THAT.

LET'S GO BACK, ALLEN.

YES MA'AM.

I HAVE A QUESTION.

YES, MA'AM.

ON THIS EMPLOYEE, UH, NAVIGATOR.

WHAT ARE THE ADDITIONAL FEES? THERE IS NO ADDITIONAL FEES.

WELL, WHY THEN? WHY IS IT ON THERE? BECAUSE THAT IS A MARKETING SLICK AS IF YOU WERE GONNA GO PURCHASE NAVIGATING YOURSELF, WHEREAS AFLAC HAS PURCHASED IT.

BUT YOU CAN, THAT'LL BE IN WRITING TO US.

THAT THERE IS NO ADDITIONAL FEES WHATSOEVER.

ZERO COST.

WE CAN TALK TO EMPLOYEE EXCEPT WE WERE SHARING WITH JIM, THEY WHAT WOULD THAT LOOK LIKE? OR EVEN BEFORE EVEN THIS MEETING, BECAUSE WHO NEEDS TO BE INVOLVED? THE IT TEAM? I WOULD HAPPILY AS SOON AS THIS ADJOURNS GET A TIME FROM, OKAY, WELL LET'S DO THIS.

YEAH, LET'S COME BACK IN TWO WEEKS.

THERE'S NOT A COMMISSIONER'S COURT NEXT WEEK.

TWO WEEKS.

WE'LL BRING THIS TOPIC BACK UP AGAIN.

SURE.

AND I'LL GIVE YOU TIME TO GET WITH WHOMEVER WOULD LIKE TO SPEAK WITH YOU AND, AND, AND THEN WE CAN SET UP THE DEMONSTRATION.

TWO WEEKS.

IS THERE A CERTAIN DAY SO I CAN ALIGN THAT WITH TUESDAY? TUESDAY.

AND I GUESS, I GUESS THE, THE POINT OF IT BEING, SINCE IT'S ONLY HERE CHECKED, THIS IS IN BLACK AND WHITE, THAT'S REASON NOT SAID IT BEING BLACK AND WHITE, THAT IT COMES TO US AT NO COST AND AT THE EMPLOYEE AT NO COST.

THIS IS JUST THE NAVIGATOR.

THIS MEANS NOTHING OVER HERE.

WHAT THIS IS, CORRECT ME IF I'M WRONG, WE HAVE A LAWYER SITTING OVER THERE AND WHATEVER'S IN BLACK AND WHITE'S IN BLACK AND WHITE.

IF YOU CHECK THAT AND YOU HAND IT TO US AND WE SAY WE ACCEPT AS WELL, IT WAS CHECKED.

THERE IS A FEE.

AND THAT WAS MORE FOR A VISUAL OF WHAT ALL ITS CAPABILITIES WERE.

BUT WELL, I GET, I GET WHAT YOU'RE SAYING, BUT THAT'S NOT WHAT THIS SAYS.

SURE.

YOU SEE WHAT I'M SAYING? OKAY.

WE LIKE SOMETHING THAT DOESN'T HAVE THAT ON THERE.

BACK TO COLONIAL THAT THERE'S NOTHING HOLDING YOU OKAY.

THAT'S WHAT HE'S SAYING.

THE OR IT SAYS IT'S NO COST TO US.

THERE'S GOING TO BE SOME SORT OF A, AN AGREEMENT, RIGHT.

THERE'S NO CONTRACT YOU HAVE TO SIGN WHATSOEVER TO OFFER AN EMPLOYEE NAVIGATOR.

IT'S SOMETHING THAT AFLAC HAS BOUGHT THAT WE PROVIDE TO CLIENTS.

SO YOU HAVE NO, THERE'S NO HOLD HARMLESS.

IF YOU SAY THIS IS CRAP, WE WANNA GO

[00:30:01]

TO A CONTRACTUAL AGREEMENT.

OUTSIDE OF SECTION 1 25 PLAN RULES FOR THE THE FLEXIBLE.

GOOD ENOUGH YOU GUYS IN TWO WEEKS.

THANKS SO MUCH, SIR.

LYNN FANON CONSIDER ACCEPTING A QUALITY REPORT FOR THE COLLECTIONS DEPARTMENT.

OKAY, NEXT UP IS MS.

[4. Lynn Fanion; Discuss/Consider accepting the quarterly report for the Collection's Department.]

YES MA'AM.

THIS DONE MY LEVEL GO.

UM, SO FOR, UM, THE SECOND QUARTER IN 2023, UM, OUR COLLECTIONS WAS, UM, TOTAL OF 286,000 8 9 1 23.

THAT IS A DECREASE OF 5.9% FROM OUR PREVIOUS QUARTER.

AND A 13.56% DECREASE FROM THE SAME PERIOD LAST YEAR.

ANY REASON WHY WE'RE SEEING SUCH DECREASES, YOU THINK? I JUST THINK PEOPLE THINK THEY DON'T HAVE TO COMPLY.

A LOT OF TIMES, UH, WE'RE, WE'RE MAKING EXTRA EFFORT TO TRY TO GET THESE PEOPLE TO UNDERSTAND THEY HAVE TO PAY.

UH, I'M EVEN SENDING OUT AND REALLY SINCE THE LAST TWO YEARS, UM, MORE LETTERS THAN IS ACTUALLY REQUIRED OF US MORE CONTACT TO THEM.

UM, I AM BEHIND ON SOME PEOPLE THAT WE JUST HAVEN'T, THEY HAVEN'T COME TO TAKE CARE OF THEIR BUSINESS LIKE THEY'RE SUPPOSED TO.

SO WE HAVE TO TRY TO FIND THEM AND REACH OUT TO THEM.

I'M BEHIND IN THAT JUST BECAUSE I JUST DON'T HAVE THE MANPOWER TO DO IT.

BUT, UM, I, I WORK ON IT AS MUCH AS I CAN.

UM, AND IT'S BEEN KIND OF A ROLLERCOASTER.

IF YOU NOTICE THOSE LAST, THOSE THREE MONTHS.

IT WAS DOWN THEN IT WAS UP THEN IT'S DOWN NOT QUITE AS MUCH AS THE PREVIOUS MONTH, BUT WE ENDED ON A DOWN NOTE.

SO, UH, HOPEFULLY THAT PICKS UP.

I I USUALLY DO SEE A DECREASE IN THE SUMMER MONTHS TOO, CUZ EVERYBODY'S GOING ON VACATION, UM, SPENDING THE MONEY ELSE.

SO I, I'M, I'M REALLY HOPING IT LOOKS BETTER IN THE NEXT QUARTER.

BUT HOW, HOW LONG DOES IT GO, SAY YOU'RE TRYING TO COLLECT FROM ME AND I KEEP NOT PAYING.

UH, WELL, HOW'S IT HANDLED IF, IF I JUST NEVER PAY YOU? AND SO WHAT HAPPENS IS, UM, IT KIND OF DEPENDS ON WHAT FEES ARE DUE.

UM, WE WORK THINGS A LITTLE DIFFERENTLY WHEN THERE'S, UH, RESTITUTION INVOLVED CUZ WE ARE TRYING TO GET THAT MONEY FOR THE VICTIMS. BUT IT, IT GOES TO THE JUDGES AND THE JUDGES, UH, CAN DECIDE HOW THEY WANT TO HANDLE 'EM.

I, I TALK TO EACH JUDGE, UH, TO MAKE SURE WE'RE IN LINE AND I'M DOING WHAT THEY'RE WANTING.

BUT, UM, THE CHOICES ARE USUALLY THAT, UH, WE'LL SEND THE CASE TO AN OUTSIDE COLLECTION AGENCY.

UM, THEY HAVE A LITTLE BIT MORE, UM, THEIR HANDS ARE NOT QUITE AS TIGHT AS OURS I THINK.

AND, UM, AND SOMETIMES IT'S EFFECTIVE.

IT'S QUITE EFFECTIVE WHEN THEY GET THOSE LETTERS FROM THE COLLECTION AGENCY.

OTHERS, UH, I'LL SET UP HEARINGS WITH THE JUDGE, UH, AND THEY HAVE TO COME IN AND SEE THE JUDGE AND, UM, TELL THEM WHY THEY'RE NOT PAYING.

UH, IF THEY DON'T SHOW UP, THERE'S USUALLY A WARRANT ISSUED.

UH, I JUST HAD A HEARING YESTERDAY.

UM, THE JUDGE WAS VERY STRONG TO THE ONES THAT DID SHOW UP ABOUT MAKING THEIR PAYMENTS.

UM, THAT'S A SLOW PROCESS.

I CAN'T REALLY TAKE ANY OF THOSE ACTIONS TILL THE PERSON IS 90 DAYS PAST DUE.

AND THEN I HAVE TO GET ON THE SCHEDULE WITH THE COURTS, WHICH THEY'VE BEEN VERY BUSY, SO IT CAN TAKE SEVERAL MONTHS.

UM, BUT, BUT WE WORK TOWARD IT.

WE JUST KEEP PUSHING TOWARD IT.

IT'S LIKE, IT IS LIKE EVERYTHING ELSE.

IT, THEY DON'T WANT TO DO IT.

THEY DON'T WANT TO DO IT, YOU KNOW, YOU CAN'T NO.

AND JUST KINDA, KINDA CAN'T MAKE 'EM.

BUT IF THEY'RE TRYING TO GET OUT OF THEIR LEGAL PROBLEMS IN THE COURT SYSTEM, THEN THEY NEED TO PAY YOU.

AND IF THEY DON'T THEN THEY JUST REFERS BACK TO THE COURT.

THAT'S JUST THE WAY IT IS.

SOMETIMES WE CAN'T FIND THEM.

THAT'S RIGHT.

UH, BUT IF THERE'S A WARRANT OUT THERE, THEY EVENTUALLY GET FOUND.

THEY'LL, THEY'LL EVENTUALLY FIND THEM.

I'VE HAD SOME COME THROUGH THE JUDGE, UH, THE JAIL SYSTEM THAT THERE'D BEEN A WARRANT OUT FOR 10 YEARS, I THOUGHT.

[00:35:01]

ANY MORE QUESTIONS? MS. LYNN? THANK YOU.

NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. PHILLIPS MAKES A MOTION.

YOU NEED A SECOND? I'LL SECOND.

MR. MOORE MAKES A SECOND.

A AYE.

THANK YOU

[5. Teressa Floyd; Discuss/Consider approving the interlocal cooperative agreement for River Ridge Public Improvement District Assessment Collection between Kaufman County and the City of Crandall.]

MS. FLOYD.

CONSIDER APPROVING THE INTERLOCAL CORPORATION AGREEMENT FOR RIVER RIDGE PUBLIC IMPROVEMENT DISTRICT ASSESSMENT COLLECTION BETWEEN KAUFFMAN COUNTY AND THE CITY OF CRANDALL.

YES, MA'AM.

OKAY, SO WE GOOD MORNING GENTLEMEN.

MORNING.

SO WE HAVE A, UH, INTER LOCAL AGREEMENT FOR THE RIVERRIDGE PUBLIC IMPROVEMENT DISTRICT.

SO, UH, THEY WANT US TO COLLECT THEIR TAXES.

SO SHE SAME RATES APPLY AS ALL THE OTHERS? YES.

MR. JACK, CONSIDER ADVERTISING A BID FOR ANNUAL CONTRACT FOR VARIOUS ROAD MATERIALS FOR ALL THE R AND B DISTRICTS.

THERESA, THIS IS SET UP AS A BILLING ACCOUNT AS OPPOSED TO A NET BILLING.

I DON'T GUESS, I DON'T KNOW WHAT YOU MEAN.

SO THIS INDICATES YOU'RE GOING TO INVOICE THEM ON JANUARY 31ST AS OPPOSED TO RETAINING YOUR FEE BEFORE PAYING THEM? WELL, WE WERE SETTING UP EVERYBODY TO COLLECT THEM BEFORE WE GAVE THEM THEIR MONEY.

IN OTHER WORDS, TAKE IT OUT THERE TOO.

YEAH, NO, THAT'S, I THINK THE WRONG FORM WAS YOU WELL, THEY SENT IT BACK TO ME.

THEY MAY HAVE CHANGED IT AND I DIDN'T CATCH IT, SO YEAH, WE CAN HAVE 'EM JUST REDO IT.

WE CAN REALLY NEED TO REDO YES, BECAUSE I DON'T LIKE THAT EITHER.

OKAY, LET'S MOVE.

I'M SORRY I DIDN'T CATCH THAT MINUTE.

BRING THIS BACK INTO, THERE WE GO.

EARNED HER MONEY TODAY.

[6. Jack Sebastian; Discuss/Consider advertising a bid for an Annual Contract: Various Road Materials for all R&B Precincts.]

GOOD MORNING, GENTLEMEN.

HOW ARE Y'ALL DONE? GOOD.

UH, IT IS TIME TO REBID ROAD MATERIALS.

SO, UH, Y'ALL APPROVE THAT.

I'LL GET THAT GOING AND, UH, ASK THAT Y'ALL SUBMIT ANY CHANGES OR ADDITIONS YOU HAVE AND WE'LL ADD THAT TO THE BIDS.

OKAY? NO, THAT'S FINE.

AS BEST, BEST PRICES YOU CAN GET.

THERE YOU GO.

AND THEY'RE ALL GOING AND THE BEST SERVICE.

THAT'S ALL WE NEED.

THOSE TWO THINGS NEED A MOTION TOGETHER.

CAN I HAVE A YES AND ON THAT, THAT'S GONNA INCLUDE THAT THOSE PURCHASING AGREEMENTS THAT BE LIKE WITH THE INTERLOCAL AGREEMENTS WILL BE INCLUDED IN THAT TOO.

JACK, IT'LL YES.

ANYTHING WE HAVE ON CONTRACT THAT THEY'RE WELCOME TO USE? YES, SIR.

NEED A MOTION? I'LL MAKE A MOTION.

MR. BARB MAKES A MOTION TO SECOND, I'LL SECOND.

MR. HUNT MAKES SECOND.

MAKE SECOND.

CONSIDER APPROVING REQUEST FOR PRICE INCREASE FROM WOODRUM CONSTRUCTION FOR ROAD MATERIALS RFP 21 DASH OH THREE FOR VARIOUS ROAD MATERIALS AND HAULING OF SUCH.

JACK AGAIN,

[7. Jack Sebastian; Discuss/Consider approving request for price increase from Woodrum Construction for Road Material - RFP 21-03 Various Road Materials & Hauling.]

AND GENTLEMEN, I THINK YOU HAVE A COPY OF THAT INCREASE AND YES, SIR.

UH, JUST KEEP IN MIND, THAT'S ONLY GONNA BE FOR A COUPLE MORE MONTHS.

UH, WE'LL BE REBIDDING ANYWAY, BUT, UH, I DON'T EVEN KNOW WHO THEY ARE.

SO, UH, YOU MAY, WHO USES THESE? I DON'T KNOW.

WE DO.

YOU DO? OKAY.

I MEAN, I JUST DON'T KNOW WHO THEY ARE, BUT KIND OF DEPENDS ON WHAT AREA YOU'RE IN.

YEAH, OBVIOUSLY.

I JUST, SO THIS IS GOOD FOR HOW LONG JACK? UH, END OF SEPTEMBER.

END OF SEPTEMBER.

AND, UH, JUST, UH, FYI TH THESE, THESE PRICE, THE PRICING ON THESE BIDS, THIS IS LIKE A 28 MONTH BID, WHICH IS VERY UNTYPICAL, YOU KNOW, UH, BUT DUE TO THE BOND ROAD, A PAIR OF STUFF, I UNDERSTAND THAT, BUT TYPICALLY YOU DON'T ASK PEOPLE TO HOLD A PRICE FOR 28 MONTHS.

AND SO I I UNDERSTAND THE INCREASE, UH, THE MATERIALS 28 MONTHS GOING UP AND STUFF.

YES SIR.

THIS WAS THE END OF SEPTEMBER.

THIS, YEAH, IT WAS THIS CURRENT CONTRACT LIKE FOR 28 MONTHS.

BUT, UH, TYPICALLY YOU DO IT FOR ONE YEAR.

RIGHT? THAT'S WHAT I THOUGHT.

YEAH, NO PROBLEM.

SO I'LL MAKE A MOTION FORWARD.

MOTION, YES.

HUNT.

DOES THAT MAKES THE MOTION NEEDS.

SECOND.

SECOND, MR. PHILLIPS MAKE SECOND.

CONSIDER ADDING SPEED LIMITS TO COMMISSIONER'S ROAD REPORTS.

[8. Monique Hunter; Discuss/Consider adding speed limits to the Commissioner's road reports.]

WHAT IF THEY DON'T TURN IN A ROAD REPORT? AND THAT'S WHY I'M HERE AT COURT INSTEAD OF JUST ASKING IF IT'S, IF IT'S PART OF THE COURT, THEN BECAUSE WE ARE PART OF THE NORTH CENTRAL TEXAS EMERGENCY DISTRICT, THE 9 1 1, AND CURRENTLY IT'S NOT REQUIRED, BUT WHAT WE'RE HEARING IS IT'S GOING TO BE REQUIRED AS PART OF OUR, UM, ATTRIBUTES.

UM, OKAY, SO, UM, ANYTIME WE CHANGE THINGS IN THE GIS LAYERS OR REPORT, WE USE AN OFFICIAL DOCUMENT SUCH AS AN ANNEXATION WOULD NEED MINUTES FROM THE COURT OR, UH, ANNEXATION DOCUMENTS FROM THAT CITY.

SO, UM, WE'RE UPDATING THE GIS BECAUSE A LOT OF THE CAD, WHICH IS THE COMPUTER AIDED DISPATCH UNITS ARE INCORPORATING SPEED LIMITS, UM, INTO THEIR SOFTWARE SO THAT PEOP THEY CAN DO THE FASTEST ROUTES FOR ROUTING EMERGENCY.

UM, KELLY'S ALREADY STARTED KELLY CHASTAIN, WHO OUR G I S HAS ALREADY ADDED YOUR ROAD MATERIALS TO THE LAYER.

SO IT ALSO SAYS WHETHER YOU'RE TRAVELING ON GRAVEL OR ASPHALT, WHICH ALSO MAKES AN EASIER TRANSITION TO GET TO THE SITE OF THE EMERGENCY.

SO WHAT WE'RE ASKING IS, IS IF THE SPEED LIMIT CAN BE PUT ON THE COMMISSIONER'S ROAD REPORTS, THAT WAY WE HAVE AN OFFICIAL DOCUMENT THAT'S ACCEPTED BY THE COURT THAT WE HAVE AS SORT OF OUR AUTHORITY TO PUT THOSE SPEED LIMITS INTO THE SYSTEM.

WELL, SINCE THEY'RE NOT REQUIRED ANYMORE,

[00:40:01]

WE ADD 32 ATTRIBUTES REQUIRED BY N C T FOR EACH ADDRESS POINT THAT'S CREATED.

SO THEY WANNA KNOW WHETHER IT'S ON THE LEFT SIDE OF THE ROAD OR THE RIGHT SIDE OF THE ROAD, WHETHER IT'S A NORTH DIRECTION OR A SOUTH.

THEY ADD 32 BASICALLY CODES INTO EACH ADDRESS POINT.

IF THEY ADD THE SPEED LIMIT TO THEIR SCHEMA AND REQUIRE US TO DO IT, WE'RE GOING TO HAVE TO BE REQUIRED TO DO IT BECAUSE WE'RE PART OF THAT N CT.

SO WE'RE JUST TRYING TO GET AHEAD OF THE GAME AND OKAY.

WE'VE ALREADY, I GUESS PRIOR COURT, WHENEVER THEY SAID WE DIDN'T HAVE TO DO ROAD REPORTS ANYMORE AS A COURT, WE SAID WE WOULD CONTINUE.

SO WE HAVE AN ONGOING CONSISTENT RECORD OF ROBES.

YOU KNOW, SO, AND THAT WAY IT'S BEST FOR THE, THE FUTURE COM COMMISSIONERS.

UH, THE LAWYERS, IF THEY'RE LOOKING FOR LEGAL DONE STUFF, IT'S ALL THERE AND THERE'S YOURS.

IT'S ALL THERE.

SO, UH, AND, AND KELLY DOES USE THOSE REPORTS EVERY YEAR TO UPDATE THE GIS PORTAL.

MAKES SENSE.

WHATEVER YOUR REPORT SAYS IS WHAT SHE'S GOING TO PUT BECAUSE SHE'S USING THAT AS THE OFFICIAL DOCUMENT.

NEED A MOTION? I'LL MAKE, MAKE A MOTION.

MR. MOORE MAKES A MOTION.

YOU SECOND? I'LL SECOND.

MR. HUNT.

MAY 2ND.

ALL IN FAVOR? SAY AYE.

MOTION APPROVE.

THANK YOU MONIQUE.

[9. Monique Hunter; Discuss/Consider approving the infrastructure design plan in lieu of the preliminary plat for Phase 1 of Post Oak MHC contingent upon the submittal of Civil Plans for County Road 136 and inspection of infrastructure.]

ONE MORE TIME.

CONSIDER APPROVING THE INFRASTRUCTURE DESIGN PLAN IN LIEU OF A PRELIMINARY PLAT FOR PHASE ONE OF POST OAK M H C CONTINGENT UPON THE SUBMITTAL OF CIVIL PLANS FOR COUNTY ROAD 1 36 AND INSPECTIONS OF INFRASTRUCTURE.

SO, UM, THIS IS A UNIQUE CASE.

NORMALLY A MANUFACTURED HOME RENTAL COMMUNITY IS, UM, CONSIDERED A COMMERCIAL TYPE AND THEY'RE NOT REQUIRED TO PLAT THE POST OAK HAS, UM, ASKED TO PLAT.

SO THEY WANT TO ACTUALLY HAVE THEIR, UH, INFRASTRUCTURE RECORDED IN THE OFFICIAL PUBLIC RECORD.

SO THEY'RE GOING TO DO A PLAT.

UM, UNFORTUNATELY AT THE TIME THAT WE PLACED THIS ON THE AGENDA, WE THOUGHT WE HAD EVERYTHING WORKED OUT.

BUT THEY HAVE SOME TECHNICALITIES THEY NEED TO WORK OUT.

SO WE'RE GONNA TABLE THIS FOR TODAY.

WE'LL SEE YOU IN TWO WEEKS.

IF, HOPEFULLY, HOPEFULLY, HOPEFULLY.

I MEAN, CUZ IT'S BASICALLY HOW MANY HOMES IS 300? OH NO, THAT'S JUST ONE PHASE.

IT'S GONNA BE A THOUSAND BY THE TIME IT'S DONE.

THIS GONNA BE LIKE RVS.

NO MANUFACTURED HOMES.

MANUFACTURED MANUFACTURED HOMES.

AND THEY'RE GONNA BE BRINGING MANUFACTURED HOMES IN AND OUT.

NOT, I'M COUNTING THE CONSTRUCTION.

WE'RE ALREADY LIVING THE NIGHTMARE ON HIRUM ROAD AND A LOT OF, MOST OF THIS IS BASICALLY A DIRT ROAD, SO THEY'RE GONNA HAVE TO UPGRADE THE INFRASTRUCTURE.

THEY'RE GONNA PAY FOR THE ROAD UP, THEY'RE GONNA PAY FOR THE ROAD AND EVERYTHING ELSE.

SO, AND WE HAD HAD THAT WORKED OUT, BUT WHEN WE DID A FIRE REVIEW, THE BACK ENTRANCE WITH THE KNOX BOX, ALL THESE ONE ACRE LOTS OR WHAT ARE THEY? NO, THEY HAVE THEIR SEWER.

THEY HAVE A SEWER, THEY HAVE A PACKAGE PLANT MANUFACTURED HOMES IN THERE.

OH, IT'S A PACKAGE PLANT.

IT'S JUST, YOU KNOW, I LIKE HAVE YOU BEEN ON THAT, UH, THE, THE, WHAT'S IT CALLED, THE TURN PACK OR WHAT? NOT TURN BACK BUT THE TOW ROAD AROUND AUSTIN.

YOU EVER LOOKED AT ALL THOSE ON THE LEFT? THOSE BAD FACTS? MM-HMM.

IS IT GONNA BE LIKE, I GUESS LIKE THAT? I GUESS SO.

YOU KNOW WHAT I'M TALKING ABOUT.

AND THEY, THEN THEY GO UP THE HILL AND THEY'RE LIKE, YOU KNOW, THREE FEET APART AND THEY, WELL NOW THIS IS, THIS IS GOING TO BE, THEY'RE GOING TO, TO DEVELOP THE LAND AS A COMMUNITY WITHOUT HOMES.

SO JOE COMES IN AND RENTS THE LOT TO BRING HIS PERSONAL TRAILER HOUSE OUT TO THE LOT.

SO IT'S AN RV PARK.

MM-HMM.

WELL IT'S A TRAILER HOUSE, BUT YEAH.

BUT THEY'RE GONNA CONTINUE TO OWN THE LAND, RENT THE LAND AND THEN SOMEONE BRINGS IN THEIR TRAILER HOUSE AND THEN WHENEVER JOE DECIDES TO MOVE, HE HAULS HIS TRAILER HOUSE BACK OUT.

THEY RE RENT THE LOAN.

MM-HMM.

NOW THE GREAT BENEFIT IS THAT WE ADOPTED THE FIRE CODE, WHICH IS 2018.

SOME PLACES ARE NOT UP TO THAT LEVEL AND SO THERE'S A LOT MORE REQUIREMENTS FOR FIRE, WHICH DON'T ALLOW THEM TO PUT THEM SO CLOSE TOGETHER.

THERE ARE SPACING REQUIREMENTS THAT THE FIRE MARSHAL COULD, YOU KNOW, GIVE YOU SOME BACKGROUND ON.

UM, I'VE LOOKED AT ALL THAT OBVIOUSLY.

THAT, THAT HAS TO GET FIRE APPROVAL AS WELL, WHICH IS WHY WE DELAYED, WE'RE TABLING BECAUSE COUNTY ROAD 1 37 THEY HAD IT TO WHERE EMERGENCY WOULD COME IN A KNOX GATE IN THE BACK.

BUT GABRIEL WENT OUT, THE DEPUTY FIRE MARSHAL WENT OUT AND YOU CAN'T COMMISSIONER SAID THAT ROAD'S NOT PASSABLE.

SO THEN WE'RE LIKE, WELL THAT KNOX BOX IS USELESS, SO WHAT ARE WE GONNA DO ABOUT THAT? AND THAT'S WHY WE TABLED CUZ THEY HAVE TO COME, THEY HAVE TO FIX THAT.

AND THE DISTANCE PART MAKE A MOTION TABLE PART.

DO YOU KNOW NEED A SECOND? UH, NO I DON'T.

I CAN FIND THAT OUT WHEN I COME BACK TO COURT.

[10. Commissioner Moore; Discuss/Consider Mr. Victor Gregg's petition to add Park PI in the Cedar Creek Country Club Neighborhood to the county road maintenance program for Precinct 4.]

[00:45:01]

10.

COMMISSIONER MOORE IS CONSIDER MR. GREG'S POSITION, BUT, UH, PETITION, I'M SORRY TO ADD PARK PLACE IN A CEDAR CREEK COUNTRY CLUB NEIGHBORHOOD TO THE COUNTRY ROAD MAINTENANCE PROGRAM FOR PRECINCT FOUR.

YES SIR.

AS DISCUSSED THIS BOTH GOT FIRST AND SECOND ON THAT.

FIRST, FIRST, FIRST.

I WAS SECOND.

YOU READY? OKAY, GO AHEAD.

UH, HAD A MR VICTOR, GREG LIVES IN THE COUNTRY CLUB, HAS BEEN CALLING ME ABOUT PARK PLACE, THE STREET THAT HE LIVES ON.

UH, THAT WHEN THEY WENT THROUGH AND, UH, ASPHALT THAT THE WHOLE COMMUNITY.

BUT LAST YEAR, UH, BEFORE I TOOK OFFICE THAT HIS PART PORTION WASN'T DONE THAT HE THOUGHT WOULD BE A COUNTY ROAD, WHICH, UH, I EXPLAINED TO HIM THAT IT'S NOT ON THE ROAD REPORT.

I TALKED TO THE PREVIOUS COMMISSIONERS ALL THE WAY BACK TO MANNING.

IT WAS NOT EVER PUT ON THE ROAD REPORT.

SO ANYBODY, UH, EXPLAINED TO HIM, ARE YOU MR. VICTOR GRAHAM? NO.

YOU'RE NOT.

THAT'S THE ONLY DOCUMENTATION.

I GUESS HE DIDN'T SHOW UP TODAY, BUT HIS CONCERN WAS THAT THERE WAS WORK DONE ON THE ROAD AND IN THE PAST AND HE THOUGHT THE COUNTY SHOULD TAKE THAT BASED ON THE FACT THAT THE COUNTY USED MATERIALS WORKED ON THE ROAD.

SO I DID SOME RESEARCH ON TO MAKE SURE, YOU KNOW, THAT IS THERE A WAY I CAN HELP THIS GENTLEMAN? THERE'S A WAY NOT.

SO IN 1978, UH, UNDER CASE LAW FROM 2006 SAYS IF IT WAS ACCEPTED, THEN IT WAS ACCEPTED.

BUT IN 1978 IT WAS BROUGHT TO THE COMMISSIONER'S COURT, THE PLANT FOR THE COUNTRY CLUB.

IT WAS ACCEPTED, BUT WITH NO ROADS.

THEY SAID THEY WOULD NOT ACCEPT THE ROADS SO THAT THE ROADS WERE NEVER ACCEPTED.

UH, IN 19, UH, MR. VICTOR, GREG HAD PURCHASED THIS PROPERTY 1998.

UH, BUT IN 1992 IT WAS BROUGHT BEFORE THE COURT TO BASICALLY ACCEPT TENNIS COURT ROAD AND APPORTION OF BRIAR DRIVE.

OR EARLY THAT YEAR IT WAS TABLED.

THEY DID NOT TAKE ACTION ON IT.

LATER IN THAT YEAR, THEY DID TAKE ACTION ON IT AND ACCEPT JUST THOSE TWO ROADS.

THAT'S AROUND THE ACTUAL COUNTRY CLUB ITSELF.

IN 19 AND 1999 THERE WAS A PETITION BROUGHT TOWARD THE COURT FOR QUAIL CREEK RUN CHAPARRAL MORNINGSIDE ROADS, UH, TO TAKE THOSE ROADS IN.

AGAIN, THOSE ARE DIRECTLY AROUND THE COUNTRY CLUB.

THEY WERE ACCEPTED.

THAT'S THE ONLY COURT ACTION THAT HAS EVER BEEN TAKEN IN THE COUNTRY CLUB THAT WE COULD FIND.

THE OTHER ROADS JUST WOUND UP ON THE ROAD REPORTS OVER YEARS.

AND THEN ONCE THE COURTS ACCEPTED THOSE ROAD REPORTS, THEY JUST BECOME, UH, PART OF THE SYSTEM.

SOMETHING THAT WAS DONE 20, 25 YEARS AGO THAT I HAD NO PART OF.

SO EXPLAINED TO MR. VICTOR, GREG THAT THE, UH, PROCESS HIS ROAD, WE WENT OUT AND MEASURED, IT'S ONLY 12 FOOT WIDE, ABOUT 50 FOOT LONG.

UH, I TOLD HIM THAT IT DON'T MEET THE STANDARDS OF 2 51 IN THE TRANSPORTATION CODE AT A STATE, UH, UH, ROAD OR COUNTY.

WHAT THE STATE CONSIDERS A COUNTY ROAD.

AND IT DID NOT MEET THE REGULATIONS THAT WE'VE ADOPTED AS A COUNTY IS A NEW ROAD COMING INTO THE SYSTEM OR BEING PUT IN, OR PRIVATE ROAD BEING ACCEPTED INTO OUR SYSTEM.

SO HE'S VERY CORDIAL, VERY NICE MAN.

HE JUST WANTED TO KNOW WHO THE NEXT PERSON WOULD BE TO GO TO.

SO I TOLD HIM AGAIN.

UH, ONE COMMISSIONER DOES NOT BIND THE COUNTY HAS TO TAKE THE COMMISSIONER'S COURT.

SO I INVITED HIM TO COME SPEAK TODAY IF HE'D LIKE TO SPEAK ON THIS.

UH, SO THAT'S WHY I PUT IT ON THE AGENDA.

UH, I KNOW HE'S TALKED TO THE LAST THREE OR FOUR COMMISSIONERS ABOUT THIS.

SO I WOULD LIKE TO TAKE AN ACTION ON THIS TO TAKE A VOTE ON IT TO SO THAT IT'S SETTLED.

UH, IF WE TABLE IT, I THINK WE'D BE RIGHT BACK WHERE WE WERE.

SO WE'LL TAKE A MOTION THOUGH.

YEAH, I'D LIKE TO.

I'LL MAKE THAT MOTION THAT WE DO NOT ACCEPT THAT ROAD, UH, PARK PLACE INTO THE COUNTY CUZ IT DOESN'T MEET THE STANDARDS.

UH, I JUST WANTED TO MAKE THAT MOTION AND THEN LET YOU GUYS, YOU KNOW, PEER REVIEW ON THAT.

SO I NEED A SECOND.

I'LL SECOND.

ANY DISCUSSION? NO, NOT EVERYONE FAVOR SAY AYE.

JUST CONSIDER APPROVAL OF THE VENUE FOR RENTAL FOR THE 23 COLTON COUNTY EMPLOYEE APPRECIATION, UH, PARTY WE HELD ON DECEMBER 8TH, 2023.

THANK YOU MR. BARBER.

[11. Commissioner Barber; Discuss/Consider approval of venue rental for the 2023 Kaufman County Employee Appreciation/Christmas Party, which will be held December 8, 2023.]

HAVE AARON CONWAY'S GOT ALL THE INFORMATION ON THAT? I'M GONNA HAVE HIM PRESENT THAT TO US.

MORNING AARON.

GOOD MORNING GENTLEMEN.

HOW ARE YOU? GOOD.

WELL IT'S THAT TIME OF THE YEAR AGAIN GETTING RAMPED UP FOR THE EMPLOYEE APPRECIATION.

CHRISTMAS BASH.

UH, WE HAVE, WE'RE GONNA DO IT AT THE RUSTED RAIL AGAIN.

UH, WE HAD A GOOD TURNOUT, SO SEEMED LIKE EVERYBODY ENJOYED THEMSELVES.

UH, WE'VE ALREADY PUT DOWN THE DEPOSIT, THE EVENT'S GONNA BE HELD ON DECEMBER 8TH, WHICH IS THE SECOND FRIDAY

[00:50:01]

IN DECEMBER.

WE'VE CHECKED WITH THE SHERIFF'S DEPARTMENT AND THAT IS A GOOD DAY FOR THEM.

OKAY, SO, UH, LET'S SEE.

WE'RE GONNA BE MAKING SOME CHANGES TO THE WAY IT'S GONNA BE SET UP THIS TIME.

UH, IF THEY ARE GOING TO HAVE BARS, THEY'RE GOING TO BE OUTSIDE CUZ IT WAS, UH, OVERCROWDED WITH THEM INSIDE LAST YEAR.

SO WE'RE GONNA MOVE 'EM OUTSIDE.

BUT THAT DOESN'T HAVE ANYTHING TO DO WITH US.

THAT'S THE RUSTED RAIL.

CUZ PEOPLE OUTSIDE MIGHT BE COLD ON DECEMBER 8TH.

MIGHT BE HOT.

THEY DON'T KNOW THAT THEY WANT TO DRINK.

HAVE NO CLUE AT THIS MOMENT.

I MEAN, THEY GO OUTSIDE AND STAND IN THE SNOW TO SMOKE.

SO YEAH.

AND WE PUT ALL THE SMOKERS OUTSIDE THAT UHOH.

NO, NOT SAYING ANYTHING.

NO, NO, NO.

THAT'S RIGHT.

EVERYTHING I'VE, EVERYTHING I'VE HEARD.

I THINK SINCE WE STARTED DOING THIS, I THINK I'VE MADE ONE.

CUZ IT'S SOMETHING HAPPENING.

YOU HAD TO MOVE IT.

BUT I'LL BE SITTING IN A TREE BOW HUNTING EVERY YEAR THAT Y'ALL DO THIS .

BUT WHEN I HEAR ABOUT HOW, WHAT, THEY HAD A GOOD TIME LAST YEAR.

YEAH, THEY DID.

I HEARD NOTHING BUT GOOD THINGS ABOUT LAST YEAR'S DEAL.

SO, WELL, I'LL TELL YOU THE, THE, UH, COMMITTEE, UH, AARON HEADS UP THE COMMITTEE FOR IT AND EVERYTHING.

HE'S DONE A GREAT JOB WITH IT.

AND EVERYBODY THAT'S SERVED ON THAT COMMITTEE IS, I MEAN, THE WORK THAT THEY DO, PEOPLE DON'T REALIZE THEY, THEY COME EARLY, THEY LEAVE LATE, UH, FOR IT.

THEY MEET.

WELL Y'ALL STARTED MEETING WHAT, A COUPLE OF MONTHS AGO TO GET THINGS READY, UH, ABOUT A MONTH AGO.

SO THEN THEY'LL MEET EVERY MONTH UP UNTIL THE TIME OF THE PARTY TO MAKE SURE EVERYTHING IS WORKING.

EVERYBODY HAS AN ASSIGNMENT BASICALLY.

AND THEY ALL WORK TOGETHER TO GET THE THINGS DONE.

SO THEY DO AN OUTSTANDING JOB.

AND I, I THINK IT'S IMPORTANT TOO FOR OUR, UH, CITIZENS TO KNOW THAT, UH, THEY'RE NOT PAYING FOR THIS .

OUR VENDORS, UH, PAY FOR THIS.

SO, UH, IT'S, YOU KNOW, IT'S, THEY, THEY APPRECIATE US, WE APPRECIATE OUR EMPLOYEES AND WE SHARE THAT WITH YOU.

IT'S A VERY GOOD THING.

THEY STARTED YEARS AGO AND IT WAS WELL, WELL PAST DUE.

I GUESS WE GONNA VOTE TO, DO YOU NEED A, NEED AN APPROVAL FOR THAT? I'LL MAKE A MOTION TO APPROVE IT.

MR. BARBER MAKES A MOTION.

NEED A SECOND? I'LL SECOND.

MR. MOORE MAKES SECOND.

ALL IN FAVOR WILL SAY AYE.

MOTION.

CARRIE IS MS. AUDITOR.

[12. Auditor; Discuss/Consider line-item and budget transfers/corrections.]

THANK YOU SENATOR.

LINE ITEM AND BUDGET TRANSFERS OR CORRECTIONS? YES.

DO YOU HAVE ANY QUESTIONS ABOUT THE LINE ITEM TRANSFERS? BUDGET AMENDMENTS? NO MA'AM.

NOPE.

ANY MOTION FOR YOUR APPROVAL? I'LL MAKE A MOTION.

MR. PHELPS MAKE A MOTION.

IS SECOND.

SECOND.

MR. BARBARA? ALL IN FAVOR SAY AYE.

MS. AUDITOR, AGAIN, CONSIDER CLAIMS FOR PAYMENT OR FINANCIAL INFORMATION AS PROVIDED BY YOU.

NUMBER 13,

[13. Auditor; Discuss/Consider claims for payment and/or Financial Information as provided by the Kaufman County Commissioners' Court]

TOTAL PAYOUT 2,481,000 872 18.

YOUR CLAIMS FOR PAYMENT ARE $807,174 AND 21 CENTS.

A PAYROLL OF 1,000,670 $4,697 AND 97 CENTS.

DO YOU HAVE ANY QUESTIONS? NO, MA'AM.

NEED A MOTION TO APPROVE? I'LL MAKE THAT MOTION.

MR. MOORE MAKES A MOTION.

NEED A SECOND? I'LL SECOND.

AYE MR. HUNT? MAY 2ND.

JUST AN FYI FOR THE BUDGET IS COMING UP AND IF YOU WANNA SHARE WHAT YOU'RE DOING NEXT WEEK WHILE WE'RE GONE SO THAT THE COMMISSIONERS WILL ALL KNOW YEAH, I'M GONNA BE OFF FOR THREE DAYS, , BUT I'VE TALKED THE, I'VE TALKED THE, UH, SWEET LADY AT THE CAD TO SEND ME THE ACTUAL CERTIFIED NUMBERS ON THE 20TH INSTEAD OF ME HAVING TO WAIT TILL THE 25TH.

SO I WILL BE ESTIMATING THE PROPERTY TAX SO I CAN PUT A REAL BUDGET TOGETHER AND THEN Y'ALL CAN DECIDE WHAT YOU WANT TO DO RIGHT.

AND HOW IT WANTS TO BE SPLIT.

UM, I DO HAVE ACCESS FUNDS IN DEBT SERVICE SO THAT SERVICE TAX RATE WILL GO DOWN.

CAUSE I'LL HAVE ENOUGH TO COVER ALL THE DEBT, JUST SO IT'S A LITTLE BIT MORE FOR ROAD BRIDGE AND M AND O.

THAT'S MY PLAN.

AND I ASKED HIM TO POST FOR NEXT, THAT TUESDAYS THE 25TH TO POST A BUDGET WORKSHOP AFTER THE REGULAR COMMISSIONER.

SO THEN WE COULD GO THROUGH IT AND Y'ALL COULD TELL ME, YAY, NAY, YOU WANT THIS? YOU DON'T WANNA SEE THIS.

WELL, AND THEN AFTER THAT, IF, YOU KNOW, THE DEPARTMENT NEEDS TO COME IN ONCE WE HAVE SOME FIRM NUMBERS TO MAKE ANY ADJUSTMENTS WHEN THEY BE ALLOWED TO DO THAT.

I'M WELCOME TO ADJOURN.

I'LL MAKE THAT MOTION ALSO.

MR. CUFFS MAKES THE MOTION.

I'LL SECOND.

MR. MOORE MAKES A SECOND.