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ON.I'D LIKE TO WELCOME EVERYONE THIS MORNING
[Call to Order]
TO REGULAR COMMISSIONER'S COURT MEETING HERE, SEPTEMBER THE 19TH.WE'RE AT THE ANNEX HERE IN DOWNTOWN KAUFMAN.
SO WE'RE GONNA BEGIN WITH THE INVOCATION LED BY COMMISSIONER MOORE.
THEN THE PLEDGES WILL BE LED BY MR. PHILLIPS.
IF YOU WILL STAND WITH ME, PLEASE.
LORD, WE THANK YOU FOR THIS DAY.
WE JUST GIVE YOU PRAISE FOR BEING OUR GOD AND TAKING CARE OF US.
LORD, WE JUST THANK YOU FOR YOUR LOVE.
YOU SHOW US EACH AND EVERY DAY.
WE PRAY FOR, UH, OUR MILITARY WILL PRAY FOR OUR EMPLOYEES OF THE COUNTY.
LORD, THAT MAKES US SUCCESSFUL.
WE JUST ASK YOU TO BE WITH US TODAY AS WE MAKE DECISIONS.
LORD, THERE'LL BE DECISIONS BASED ON WHAT YOU WOULD HAVE US TO DO.
AND AGAIN, WE JUST GIVE YOU PRAISE FOR YOUR SON, JESUS CHRIST.
ANCE TO THE FLAG OF THE UNITED STATES, STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FRAUD.
WE PLEDGE ALLEGIANCE TO LEAD TEXAS.
ONE STATE UNDER GOD, ONE INDIVIDUAL.
[1. ROUTINE CORRESPONDENCE.]
FOR ROUTINE CORRESPONDENCE.ARE ANY OF Y'ALL GOING TO THE COMMISSIONER'S CONFERENCE IN ABILENE? TOMMY IS, YES.
ANYONE ELSE GOING? YES, MIKE IS.
SO THERE'LL BE THREE OF US GONE THAT WEEK, SO THERE WON'T BE A COMMISSIONER'S COURT THE FIRST WEEK OF OCTOBER.
[2. CONSENT AGENDA]
WE'LL MOVE ON TO THE CONSENT AGENDA.I'LL READ THESE OFF A CONSIDER ACCEPTING THE COMMISSIONER'S COURT MEETING MINUTES FOR SEPTEMBER THE 12TH OF 2023.
CONSIDER PROVING SPECTRUM FIBER OPTIC INSTALLATION ALONG COUNTY ROADS 3 33 16, A THREE 16 B THREE 16 C AMY LANE, ALLEN LANE IN THE STATE LANE IN PRECINCT THREE.
CONSIDER PROVING THE REAPPOINTMENT OF CARLTON TIDWELL TO THE NORTH TEXAS WORKFORCE BOARD FOR THREE YEAR TERM, REPRESENTING, UH, STARTING OCTOBER THE FIRST OF 23 THROUGH SEPTEMBER THE 30TH OF 26, AND FINALLY CONSIDERED ACCEPTING THE OFFICIAL BOND IN OATH OF THERESA FLOYD KAUFMAN COUNTY TAX ASSESSOR COLLECTOR.
ANY DISCUSSION ON ANY OF THESE? I DID SPEAK WITH CARLTON.
HE'S BEEN ON THIS BOARD FOR A LONG TIME, AND HE'S WILLING TO SERVE AGAIN.
SO IF NOT, I ENTERTAIN A MOTION.
DO I HAVE A SECOND? I'LL SECOND.
[3. Sarah Curtis; Discuss the Kaufman Central Appraisal District's proposed construction.]
ITEM NUMBER THREE, MS. SARAH CURTIS DISCUSSED KAUFMAN'S CENTRAL APPRAISAL DISTRICT'S PROPOSED CONSTRUCTION.AND THIS WILL BE ON OUR AGENDA NEXT, WELL, IN TWO WEEKS.
WE'LL SEND YOU THE RESOLUTION THEN FOR BOTH TODAY'S JUST INFORMATION ONLY, RIGHT? MM-HMM.
AND, UM, YES, YOU, YOU HAVE THE PRESENTATION.
I HAVE A, A POWERPOINT THAT I WILL SEND ALL OF YOU LATER TODAY.
I'LL SEND IT TO ANNABELLE AND SHE'LL GET IT TO YOU.
UH, YOU CAN JUST SEE IT THAT WAY.
ALSO, OUR ISSUE IS WE ARE OUT OF SPACE AT OUR CURRENT FACILITY, AND THE NORTH END OF IT IS ABOUT TO BREAK AND FALL OFF.
THE DRIER THE WEATHER, THE WORSE IT GETS.
WELL, IT DON'T FALL OFF WELL, YOU GET A NEW BUILDING, YOU CAN HAVE IT.
IT'S ALL, IT ALL GOES BACK TO THE COUNTY.
WELL FIX IT BEFORE YOU SEND IT BACK NOW.
I HAVE TO SPEND MY MONEY ON A NEW BUILDING.
ANYWAY, WHAT YOU HAVE, I'LL HIT THE HIGHLIGHTS.
OF COURSE, YOU KNOW HOW KAUFFMAN COUNTY IS GROWING.
UH, THESE ARE THE, THE STATS OF WHAT HAS GONE THROUGH THE APPRAISAL DISTRICT FROM 2016 65,000 PARCELS TO 23 OF 92,000 PARCELS, UM, WHERE THE FASTEST GROWING COUNTY IN THE COUNTRY.
OUR POPULATION FROM THE CENSUS, YOU'VE, YOU'VE SEEN, UM, AND WE BEAT THE PROJECTION BY ABOUT 5% OF WHAT THEY THOUGHT OUR POPULATION WOULD BE.
THE ISSUE FOR THE APPRAISAL DISTRICT IS STAFFING.
UM, BECAUSE FOR EVERY 20,000 NEW PARCELS, WE NEED THREE PEOPLE BECAUSE FOR EVERY 10,000 PARCELS, WE NEED A NEW APPRAISER BECAUSE WE'RE ON A THREE YEAR REINSPECTION CYCLE, AND WE CAN DO 3000 TO 3,500 INSPECTIONS PER YEAR PER PERSON.
SO FOR 10,000, IT'LL TAKE ONE PERSON THREE YEARS TO, TO SEE THEM ALL.
THE THIRD PERSON IS FOR HOME STAY EXEMPTIONS.
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WE'LL HAVE NEW EXEMPTIONS, NEW MAPPING, NEW RECEPTION, WHATEVER WE NEED THEM FOR AT THAT TIME.OUR PROBLEM IS WE DON'T HAVE SPACE FOR ANY MORE PEOPLE.
WE HAVE PEOPLE STACKED UP AND, UH, SHARING SPACE, AND WE'VE MOVED SOME PEOPLE OUT TO THE HEARING BUILDING WHEN HEARINGS AREN'T GOING ON.
BUT IT CAN BE PERMANENT BECAUSE WE HAVE HEARINGS IN THERE ALL SUMMER.
AS, AS YOU PROBABLY KNOW, OUR CURRENT FACILITY, WE DON'T HAVE ANY EXPANSION ROOM.
UM, YOU KNOW, THE PROPERTY WAS LEASED FROM THE COUNTY BACK IN THE MID, MID EIGHTIES, AND THE FACILITY WAS BUILT FOR THE STAFFING AT THAT TIME, OUR EXPANSION ROOM, UM, I GUESS THERE WAS SOME, BUT THAT WAS TAKEN WHEN THE LEASE WAS REWORKED IN 2011 FOR THE MEMORIAL.
UM, THAT'S, SO OUR BOUNDARIES ARE BASICALLY THE PROPERTY WHERE WE ARE RIGHT NOW.
THE FRONT BUILDING, YOU CAN'T ADD ONTO IT.
IT'S NOT IN GOOD ENOUGH CONDITION.
UH, WE HAD A PART OF THE CEILING FALL OUT IN THE LOBBY ABOUT THE TIME A WOMAN GOT UP TO WALK TO THE COUNTER, IT JUST MISSED HER.
BUT IN THE NORTH END, IT'S CRACKED ALL THE WAY AROUND.
AND ANYWAY, MY MAPPING DEPARTMENT, I OFFERED TO BUY 'EM HARD HATS, YOU KNOW, JUST IN CASE.
SO ANYWAY, AND IT'S JUST UNDER 6,000 FEET SQUARE FEET.
UH, OUR MAIN BUILDING FOR 30 PEOPLE.
AND THAT'S, THAT'S KIND OF, IT'S KIND OF SMALL ON TOP OF ALL OF THE, THE FOUNDATION ISSUES THAT WE'RE HAVING.
WE HAVE LOOKED AT FOR THE LAST THREE YEARS, OTHER ALTERNATIVES.
WE'VE LOOKED FOR NEW PLACES, ABANDONED PLACES THAT COULD BE RENOVATED.
UM, WE FOUND SEVERAL THAT WEREN'T ADEQUATE.
WE FOUND SOME THAT THE TIMELINE WAS WRONG.
THEY NEED TO SELL IT RIGHT NOW, OR THEY NEED TO LEASE IT FOR 18 MONTHS.
AND THAT, YOU KNOW, THAT DOESN'T WORK FOR US.
WE ARE, WE ARE KIND OF IN A HURRY.
WE HIRED AN ARCHITECT OUT OF FORT WORTH, UM, TWO YEARS AGO.
WE TOLD HIM WE NEED A BUILDING, JUST, JUST A BUILDING.
WE NEED A, A SQUARE FOOT BUILDING COST BETWEEN 303 50 A SQUARE FOOT.
THEY CAME BACK WITH A BUILDING THAT $600 SQUARE FOOT.
WE FIRED THEM, AND WE HIRED ANOTHER ARCHITECT OUT OF TYLER THAT DID OUR, OUR CURRENT PROPOSAL.
AND THE BUILDING COSTS ON THAT ARE COMING IN ABOUT $348 A FOOT.
WE HAVE AN AGREEMENT WITH KAUFMAN I S D PENDING ENTITY APPROVAL FOR, UH, SIX ACRES, ABOUT SIX AND A HALF ACRES OUT ON 2 43, WHERE THEY'RE TRYING TO GET A BOND PASSED FOR THEIR NEW PHILLIPS ELEMENTARY SCHOOL.
UM, THEY WILL SELL US THAT LAND AT WHAT THEY PAID FOR IT AT $4,000 AN AN ACRE, WHICH IS AN AMAZING LAND PRICE IN KAUFFMAN COUNTY.
WE'RE NOT GONNA FIND BETTER THAN THAT.
WE, WE KNOW THE CITY IS WORKING ON INFRASTRUCTURE AROUND IT.
UH, WE WILL, WE WOULD HAVE TO PAY FOR SEWER LINE FROM THE SOUTH SIDE OF 2 43 OVER TWO.
THIS PROPERTY, YOU'D HAVE TO GO UNDER 2 43.
BUT, BUT WE KNOW THAT WE, WE HAVE A, A BUILDING FUND RESERVE THAT HAS THE MONEY IN IT TO COVER OTHER THINGS THAT AREN'T THE, THE COST OF THE BUILDING.
WE HAVE, UM, THERE'S SOME RENDERINGS, YOU CAN SEE THEM BETTER IN THE POWERPOINT THAT I'LL SEND YOU.
BUT WE'RE LOOKING AT A 19,975 SQUARE FOOT BUILDING THAT WE BELIEVE WILL TAKE US THROUGH 20, 25 YEARS WITHOUT EVEN HAVING TO EXPAND.
THE, THE MAIN PART OF THE BUILDING WILL BE OPEN AND HAVE CUBICLES AND WON'T HAVE OFFICES THAT GET OUTDATED AS, AS WE ADD STAFF.
BUT WE FIGURE BY THE TIME THE BUILDING IS PAID FOR, WE WILL BE UP BETWEEN 45 AND 50, 50 STAFF MEMBERS AT THE CURRENT RATE OF GROWTH.
SO, AND BY THEN I'LL BE RETIRED AND IT'LL BE SOMEBODY ELSE'S PROBLEM.
SO, UM, ANYWAY, WE ARE ADDING, OR WE HAVE ADDED IN THE LAST FIVE YEARS, APPROXIMATELY 5,000 PARCELS PER YEAR.
WE'VE PICKED UP OVER 20,000 NEW HOUSES.
WE HAVE A TON OF NEW HOUSES, YOU KNOW, THE SUBDIVISIONS THAT ARE COMING IN AND POOR ALBERT JUST CAN'T KEEP UP WITH
THE, THE MEAT OF THIS IS THAT THE COST TO BUILD THE NEW STRUCTURE IN OUR BOARD'S RESOLUTION THAT THEY ADOPT, ADOPTED, THEY PUT A PAYMENT, AN ANNUAL PAYMENT, NOT TO EXCEED $719,000.
AND EVERYONE'S SHARE OF THAT WILL CHANGE EVERY YEAR, DEPENDING ON JUST LIKE OUR BUDGET, YOUR PERCENTAGE OF THE TOTAL TAX LEVY.
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SO FOR KAUFFMAN COUNTY, BASED ON THE 22 LEVIES, BECAUSE THAT'S THE LAST ONES THAT ARE OUT, YOUR PORTION OF THAT PAYMENT IS ABOUT 19%.THAT COMES IN ABOUT $140,000 BASED ON THE 22 NUMBERS.
NOW THAT, THAT WOULD CHANGE, LIKE I SAID, EVERY YEAR, DEPENDING ON THE NUMBER OF ENTITIES, WE KEEP ADDING ENTITIES, MY DISTRICT'S, WATER DISTRICT, CITIES, PIS THAT ARE TAXING.
SO ALL OF THOSE WILL BE ADDED AND ADD TO THAT PRO RATA SHARE DOESN'T MEAN IT'LL LESSEN YOUR AMOUNT.
I CAN'T MAKE ANY PROMISES BECAUSE I DON'T KNOW HOW IT WILL SPREAD AND I DON'T KNOW HOW YOUR LEVIES WILL DO WITH YOUR TAX RATES AND RIGHT.
UH, SO WE HAVE, UM, SOME ENTITIES, ENTITIES THAT HAVE VOTED ON THIS ALREADY.
I HAVEN'T HAD ANYONE TELL US NO YET, BUT WE HAVE TO GET 75% OF ENTITIES THAT GET TO VOTE, HAVE TO VOTE FOR IT, NOT JUST 51%.
WE HAVE TO GET 75 AND THERE ARE 26 ENTITIES THAT GET TO VOTE.
IT'S THE CITIES, THE COUNTY, THE SCHOOLS AND THE COLLEGE.
THE SPECIAL DISTRICTS DON'T GET A VOTE, BUT THEY STILL HAVE TO PAY THEIR SHARE.
YOUR BUD DISTRICTS GET A VOTE.
CITIES, SCHOOLS COUNTY SPECIAL COLLEGE.
THEY DON'T HAVE A, THEY DON'T HAVE A CITY COUNCIL TO VOTE ON IT.
HAVE BOARDS OF DIRECTORS, I THINK.
THEY HAVE A BUT, BUT THEY DON'T GET TO VOTE ANYWHERE.
THE DIRECTOR'S, THEY DON'T GET TO VOTE ON OUR BUDGET EITHER, BUT THEY STILL HAVE TO PAY THEIR SHARE.
ANY QUESTIONS? AND THIS WILL BE ON NEXT WEEK, TWO WEEKS, TWO WEEKS, TWO WEEKS AGENDA.
WE WILL SEND YOU THE TOTAL, TOTAL AMOUNT ON THE BILLING COSTS.
IS IT 400,000? THE, THE BUILDING ITSELF IS ABOUT 8.6 MILLION.
I ADDED THE INTEREST THAT THE FINANCE COMPANY HAS GIVEN ME SO FAR, WHAT THE RATE WAS AT THE TIME THEY GAVE IT TO ME.
THAT'S WHAT PUTS THE PAYMENT UP TO THE 719,000.
WHAT, UH, WHAT'S YOUR TIMELINE SCHEDULE? CONSTRUCTION? HAVE YOU ACTUALLY PURCHASED THE LAND OR JUST THE PROMISE? OH, NO.
WE, WE CAN'T DO ANYTHING WITHOUT YOUR APPROVAL.
BUT WHAT'S YOUR TIMELINE? OUR TIMELINE WHEN, UM, WHEN WE GET APPROVAL, IF WE GET APPROVAL, WE WILL GO BACK TO GOVERNMENT CAPITAL AND GET THE FINANCING.
IT'S NOT SOMETHING THAT STARTS IMMEDIATELY.
SO IT'S NOT SOMETHING THAT WE'RE CONCERNED WITH IN NEXT YEAR'S BUDGETS THAT ARE ALREADY SET MM-HMM.
BUT WE, WE WILL START AS SOON AS WE CAN BECAUSE LIKE I SAID, OUR BUILDING IS FALLING DOWN.
WELL, I KNOW THE CITY HAS SOME CONCERNS ABOUT THE OUTSIDE THE FACADE, WHAT IT'S GONNA LOOK LIKE.
WE CAN CHANGE THE COLORS OF THE BRICKS.
I, I, I THINK FROM OUR POINT OF VIEW AND THE OTHER ONES THAT HAVE TO PAY THE BILL, WE NEED A BUILDING.
WE DON'T NEED AN ELABORATE BUILDING.
AND WE WILL BE AS ECONOMICAL AS WE POSSIBLY CAN BE BECAUSE WE KNOW WHERE THE MONEY COMES FROM.
SO IF IT DOESN'T LOOK A CERTAIN WAY, THE INSIDE'S GONNA FUNCTION A CERTAIN WAY.
NOW WHAT ABOUT ON THE 75% PARTICIPATION MM-HMM.
THAT LEVIES, THE TAX PAYS THEIR PORTION OF THAT.
WE HAVE TO GET 75% OF THE ENTITIES THAT ARE ELIGIBLE TO VOTE TO SAY YES.
ONCE WE SEND YOU THE, THE, UH, RESOLUTION THAT OUR BOARD ADOPTED, YOU HAVE 30 DAYS TO ACT ON IT OR IT'S AN AUTOMATIC NO.
SO WHEN YOU TELL US YOU'RE READY TO PUT IT ON THE AGENDA, WE WILL SEND IT TO YOU ALONG WITH A, A SAMPLE, UH, RESOLUTION THAT OUR ATTORNEY MADE RIGHT FOR YOU THAT YOU CAN ADJUST TO SUIT.
[4. Chuck Mohnkern; Present/Accept the Treasurer's monthly report for August 2023.]
FOUR.MR. CHALK BARN KERN, ACCEPT THE TREASURER'S MONTHLY REPORT FOR AUGUST THE 23 MORNING JUDGE AND COMMISSIONERS.
WE FINISHED OUT AUGUST WITH $18.8 MILLION IN, UH, FUND 10 AND, UH, INTEREST EARNED ON AMERICAN NATIONAL BANK ACCOUNTS DURING THAT MONTH, 2080
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$8.AND OUR EARNINGS ON BALANCES INVESTED IN TEXT POOL AND TEXAS CLASS $469,769.
OUR TOTAL INVESTED FUNDS TOTALED 99, UH, MILLION $871,232 IN BOTH TECH SPOOL AND TEXAS CLASS.
WE EARNED, UH, 5.5628% AVERAGE YIELD DURING THE MONTH FROM TECH SPOOL AND 5.4752% FROM TEXAS CLASS.
WE HAD 34,320,553 IN AMERICAN NATIONAL BANK.
UH, TOTAL COUNTY FUNDS THE, UH, VALUE OF THE, UH, PLEDGE SECURITIES HELD BY AMERICAN NATIONAL BANK, 72 MILLION 253 0 60.
SO WE ARE STILL COLLATERALIZED QUITE WELL AT, UH, 211%.
OUR, UH, PERCENTAGE OF, UH, FREE CASH INVESTED IS 74.42%.
WE HAD, UH, 472 RECEIPTS WRITTEN DURING THE MONTH FOR A TOTAL OF $3.1 MILLION.
ANY QUESTIONS, CHUCK, WITH THE FED RAISE IN INTEREST, AGAIN, LOOKS LIKE WHAT'S THAT GONNA DO TO ANY OF OUR RETURNS ON FUNDS? WE HAVE? WELL, WE SHOULD SEE SOME, UH, INCREASE.
INCREASE STILL IN, UH, IN THE, UH, RATES ON TAX POOL AND TEXAS CLASS.
THEY'LL FOLLOW THOSE RATES UPWARD.
NOT SO GOOD FOR THE CONSUMER, BUT CORRECT OUR INVESTMENTS.
ANY QUESTIONS FOR CHUCK? NOW? I ENTERTAIN A MOTION TO, EXCEPT HIS REPORT.
DO I HAVE A SECOND? SECOND, MR. JUSTICE.
[5. Teressa Floyd; Present/Accept the Tax Assessor-Collector's monthly Property Tax Collections report for August 2023.]
SIX, MS. FLOYD, PRESENT AND ACCEPT THE TAX ASSESSOR'S COLLECTOR'S MONTHLY REPORT FOR AUGUST OF 23.SO FOR AUGUST OF 2023, OUR CURRENT COLLECTIONS FOR THE COUNTY TAXES WERE 169,004.
UH, THE DELINQUENT WAS 55 338 63 FOR A TOTAL COLLECTIVE OF 224,000 775 0 9.
OUR DEFERRAL THAT'S UNPAID IS 88,000 161 83.
OUR ROAD AND BRIDGE CURRENT COLLECTIONS WERE 33,000 506 92 DELINQUENT, 11,000 354 0 3 FOR A TOTAL COLLECTED OF 44,000 869 5.
AND DEFERRALS THAT ARE UNPAID ARE 16,000 86 48.
AND WE HAVE A ROLLBACK IN PRECINCT THREE OF 35 ACRES, AND WE HAD 1,701 TRANSACTIONS FOR THE MONTH.
AND WE'RE STILL AT ABOUT AROUND THE SAME PERCENTAGES.
OUR, OUR DELINQUENT COLLECTIONS ARE UP FROM THE PREVIOUS YEAR, BUT OUR CURRENT COLLECTIONS ARE STILL JUST RIGHT AROUND THE SAME WAY, A LITTLE BIT LOWER.
MONEY'S COMING IN AND OUR PERCENTAGES ARE STAYING UP.
SO THAT'S, IT IS HEALTHY FOR US.
NOW WE JUST NEED TO GET THE NEW TAX YEAR ROLLING.
UNTIL THE NOVEMBER VOTE, YOU WON'T SEND OUT TAX STATEMENTS UNTIL AFTER THAT? NO, WE WILL SEND, WE GO AHEAD AND SEND THEM OUT.
WITH THE, UH, THE NEW, UH, A HUNDRED THOUSAND ON THE HOMESTEADS.
AND THEN WE'LL SEND IT OUT ALSO WITH THE 40,000 OFF OF THE HOMESTEADS, JUST TO SHOW 'EM WHAT IT'LL BE IF IT DOESN'T PASS.
ANY QUESTIONS? I'M SAYING THEY STILL HAVEN'T VOTE ON IT, SO THEY STILL DO HAVE TO VOTE ON IT, BUT WE'RE CONFUSING TO ME.
WHY WOULD YOU VOTE YOU PASS? I DON'T, YEAH, IF YOU'RE GOING TO CUT TAXES, I DON'T KNOW WHY PEOPLE WOULDN'T WANT TO JUST
MR. PHELPS MAKES THE MOTION TO HAVE A SECOND, SECOND.
NOBODY ELSE GETS, MAKE A SECOND.
[6. Teressa Floyd; Present/Accept the Tax Assessor-Collector's monthly Auto Collections report for August 2023.]
ALL RIGHT.SO FOR THE MONTH OF AUGUST IN AUTO, WE HAD A TOTAL COLLECTIONS OF 3,000,187.
AND LET'S SEE, WE FOR THE TOTAL OF THAT, THE COUNTY RECEIVED 218,000 834 30, AND WE HAD A LOT OF TRANSACTIONS.
I DON'T SAY EXACTLY HOW MUCH, BECAUSE A LOT OF THAT IS, YOU MIGHT AS WELL SAY WE DID HAVE 2,459 PEOPLE WHO HAD TITLES, BUT THOSE WINDSHIELD STICKERS ARE MIXED IN
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WITH THOSE TITLES TOO.SO IT'S KIND OF HARD TO SEPARATE ALL THAT OUT.
BUT WE, WE DID HAVE A LOT OF TRANSACTIONS.
ANY MOTION TO ACCEPT THAT? THEN I'LL MAKE THE MOTION.
[7. Jack Sebastian; Discuss/Consider awarding RFP # 23-07 Annual Contract: Kaufman County Inmate Health Services to Turn Key Health.]
SEVEN, MR. JACK, DISCUSS, CONSIDER AWARDING R F P NUMBER 23 DASH OH SEVEN, THE ANNUAL CONTRACT.KAUFFMAN COUNTY INMATE HEALTH SERVICES TO TURNKEY HEALTH.
ALRIGHT, I BELIEVE YOU, YOU GENTLEMEN HAVE A COPY OF THE, UH, UH, LAD ON THAT FAR AS THE TWO PROPOSALS WE RECEIVED.
UH, AS YOU'RE AWARE, R F P, UM, YOU EVALUATE THESE BY SCORES.
AND ONCE YOU DETERMINE WHO HAS THE BEST SCORE ON THE R F P, THEN YOU NEGOTIATE.
UM, AND YOU CAN SEE THE, UH, COMMITTEE MEMBERS WERE SUNNEL, ANDY ANELLI, BEDNER, CHIEF COMPTON, UH, CHRISTIAN MINARD, AND, UH, CHIEF VALENTINE.
AND, UH, TURNKEY HAD A SCORE, TOTAL SCORE OF 4 65, AND SOUTHERN HAD A TOTAL SCORE OF 360 9.
UH, EVERYTHING THAT I PRESENTED TO YOU IS, IS PRETTY MUCH WHAT IT'S GOING TO BE.
I WILL SAY THAT I NEGOTIATED A, UH, PORTION THERE WHERE THEIR BIDS WERE BASED ON A DAILY POPULATION OF THREE 30, AND THEY RAISED IT AT 3 75.
UM, AND OF COURSE YOU'LL SEE, OBVIOUSLY, YOU KNOW, WHEN YOU NEGOTIATE THE PRICE, THE, THE PREVIOUS VENDOR THAT BID ON THIS, HE WAS A LITTLE LOWER.
UH, HE DIDN'T SCORE, HE DIDN'T SCORE AS WELL AND WON OF THE FACTORS IN THE PRICE DIFFERENCE IS THAT, UH, TURNKEY IS, IS, UH, PROVIDING ONE EXTRA L V N FOR, UH, 40 HOURS A WEEK OPPOSED TO, UH, SOUTHERN HAD A ADMINISTRATIVE PERSON AT 20 HOURS A WEEK.
SO I BELIEVE IT'S THE BEST BAY FOR THE COUNTY, UH, TO GO WITH THIS 40 HOURS.
WELL TELL 'EM ABOUT THE, INSTEAD OF SOMEONE COMING IN AND IMMEDIATELY SENDING THEM TO THE HOSPITAL, THAT THAT IS ANOTHER FACTOR.
UH, WE'RE, WE'RE, WE'RE, YOU KNOW, I THINK THERE'S A MILLION DOLLARS IN THE BUDGET.
HOWEVER, UH, WE'RE EXTREMELY OVER THIS YEAR ON HOSPITAL VISITS.
I THINK THE, THE CURRENT PROVIDER, UH, OR WE'LL JUST SAY WE WE'RE EXPERIENCING A LOT OF TIMES WHERE THEY'RE SENT 'EM DIRECTLY TO THE HOSPITAL WITHOUT, UH, UH, LOOK AT 'EM FIRST.
AND WE'VE, WE'VE TALKED WITH THE, THIS OTHER PROVIDER AND, UH, WE'RE CONCERNED ABOUT, YOU KNOW, THEY NEED TO BE LOOKED AT, LOOKED AT FIRST BEFORE THEY'RE SENT JUST AUTOMATICALLY.
UH, I THINK, I THINK WE'RE, WE'RE WAY OVER US.
SO I THINK OVERALL WE'RE GONNA PROBABLY SAVE MONEY IN THE LONG RUN.
NOW, I WILL SAY THAT WHEN THIS THING WENT OUT, UH, THE POPULATION HAS GROWN, SO, UH, IT MAY BE A LITTLE BIT MORE, UH, IT'S KIND OF SOMETHING WE COULDN'T SEE, UH, FROM THE TIME THE BID PROCESS STARTED UNTIL NOW.
THE POPULATION HAS, HAS ROSE A. LITTLE BIT.
BUT, UH, JUST KINDA WANNA LET YOU GUYS KNOW THAT.
BUT, UH, WELL, I THINK WITH THEM DOING THE EVALUATION FIRST, WE'LL DEFINITELY SAVE SOME MONEY IN THE LONG RUN.
THEY JUST AUTOMATICALLY SEND YOU TO HOSPITAL TO RUN BILL.
RIGHT? WELL, I'M, IT COULD HAVE BEEN HANDLED IN HOUSE.
HOW FAST DID, HOW FAST DO THEY GET THAT FIRST EVALUATION? LVNS ON STAFF ALL THE TIME.
PARDON? COULD YOU GET LAW ENFORCEMENT SAYING, HEY, WE GOTTA WAIT TO GET EVALUATED BEFORE WE SEND 'EM TO THE HOSPITAL AND THEY'RE CRITICAL OR EVERYTHING SIGNED.
SO THEY'RE, THEY'RE, WHEN THEY'RE, THEY'RE COMING IN, THEY'RE EVALUATED.
IT'S QUICK AS POSSIBLE IN THE BACK WHEN THEY COME IN, BUT WHAT WE HAD EXPERIENCED OVER THE LAST YEAR IS THEY'RE GOING AHEAD AND SENDING THEM WHEN WE BELIEVE SOME OF 'EM COULD BE EVALUATED THERE AND MANAGED THERE.
UH, SO, AND I, WELL, DON'T, DON'T WANT A TIME LAPSE.
THERE'S NOT A TIME TO WAIT FOR, THERE IS NOT A TIME FOR HIM TO GET EVALUATED.
NO, THERE IS NOT A TIME BEFORE THEY GET CARE THAT THAT IS NOT GONNA HAPPEN.
I THINK THEY HAD ONE OTHER DAY THAT A LADY CAME IN, UH, WAS PREGNANT AND JUST BASED ON HER BEING PREGNANT, THEY SENT HER TO THE HOSPITAL VERSUS, UH, LOOKING AT IT, NO ISSUES OR ANYTHING.
SO THAT'S THE KIND OF THING WE'RE EXPERIENCING.
SO I WOULD MAKE THAT RECOMMENDATION TO AWARD, UH, UH, THIS PROPOSAL, UH, TO TURN KEY HEALTHCARE.
ANY MORE DISCUSSION? IF NOT, I'D ENTERTAIN A MOTION.
MR. BARR MAKES A MOTION TO HAVE A SECOND.
GOT WHAT? NO, I'VE GOT ONE THAT DOESN'T HAVE 'EM ALL OVER THERE.
THANK, WE'LL SAY THIS, IT DID START THE PANICKING WHENEVER I SAW JUST THE SIX VENDORS.
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UHHUH,UH, YOUR, I KIND OF WISH WE'VE GOT THAT CALL FIRST BECAUSE VENDORS ARE CALLING TURN THE BID IN
I'M SORRY, JUST SAYING FOR YOU.
[8. Jack Sebastian; Discuss/Consider awarding Bid U 23-08 Annual Contract: Various Road Materials and Hauling.]
NUMBER EIGHT, JACK AGAIN, DISCUSS, CONSIDER AWARDING BID 2308 ANNUAL CONTRACT, VARIOUS ROAD MATERIALS AND HAULING.AND SO WHAT I'M GIVING YOU GENTLEMEN TODAY IS, YOU KNOW, I THINK YOU GOT THE, THE, UH, PRINT, YOU GOT THE ELECTRONIC VERSION.
MAYBE SOME HAD PROBLEM WHEN YOU PRINT IT OUT.
IT DIDN'T SHOW ALL NINE VENDORS.
IT SHOWED SIX, UH, THERE WERE THREE VENDORS, NINE VENDORS.
SO, UH, WE, I WILL SAY WE HAD, UH, TWO OR THREE, YOU KNOW, 'CAUSE WE ALREADY BABYSIT THIS THING.
I'VE TOLD MY STAFF THAT ON THE ROAD MATERIAL BE FOR YOU GUYS.
THAT'S THE ONE CONTRACT THAT WE, WE DO A LOT OF HANDHOLDING.
UH, FOR EXAMPLE, ON ON THE CLOSING DATE OF THE BID AT, AT 10 30, WE HAD THREE BIDS AND WE WORKED THE PHONES ALL DAY LONG.
WE ENDED UP GETTING NINE, NINE BEDS.
ONE DROVE FROM PARIS TO TURN ONE IN, ONE TURNED A BID IN TWO METS BEFORE BID CLOSING.
SO WE MADE EVERY, EVERY EFFORT TO GET YOU GUYS THE BEST BID WE COULD.
UH, ONE OTHER THING I MIGHT ADD THAT YOU MAY WANNA CONSIDER, UH, WHEN THIS WHOLE PROCESS STARTED FOR BIDDING MATERIAL, I THINK IT WAS BID OUT THIS TIME OF YEAR.
SO YOU GUYS WOULD HAVE AN IDEA ON WHAT BUDGET WISE FOR THE ENTIRE YEAR, RIGHT? UH, IT'S GOT SOME VOLATILE ON PRICING AND AVAILABILITY.
UH, WE MAY WANT TO LOOK AT, UH, CHANGING AND, AND, AND REBIDDING LIKE IN APRIL.
SO YOU GET A MORE CURRENT PRICE.
AND THAT PRICE IS GOOD THROUGH THE, THROUGH THE ROAD BUILDING SEASON.
I, I WOULD MAKE IT GETTING READY FOR BUDGET SEASON, YOU KNOW, AND YOU, AND YOU COULD DO IT.
IT'S ONLY TROUBLE YOU, YOU MIGHT HAVE, WHETHER IT IS THAT IF YOU DO IT IN APRIL AND THEN ALL OF A SUDDEN YOUR, YOUR PRICES GO UP FOR THE SUMMER INSTEAD OF WHAT YOU HAD ALREADY IN THE FALL, YOU KNOW WHAT I'M SAYING? THAT IT'S CHEAPER.
EVER SEEN ANYTHING GO DOWN? IT'S LIKE I WELL, NO, WHAT I'M SAYING IS IF YOU REBID IT IN APRIL, THEN YOUR SUMMER MONTH YOU JUST WENT UP, YOU, YOU GAVE THEM A CHANCE TO ESCAPE THE CONTRACT.
THEY JUST ALREADY HAD, YOU KNOW, LIKE, I HAVE ONE WITH, WITH AUSTIN NOW.
SO I SIGNED AN AGREEMENT WITH 'EM SAYING YES, WE'LL BUY THE ASPHALT WITH 'EM FOR THE FUTURE ROAD THAT WE'RE FIXING TO DO.
AND IT'S NOT GOING TO INCREASE, IT'S GOING TO STAY AT LAST YEAR'S PRICE.
SO I'M WAY CHEAPER THAN WHAT THE NEW PRICES ARE GOING TO BE.
I'M GONNA SAVE ABOUT, I DON'T EVEN REMEMBER NOW, 200 AND SOMETHING THOUSAND DOLLARS ON THIS ROAD BY SAYING THAT I'LL GO AHEAD AND USE IT.
YOU KNOW WHAT I'M SAYING? I'M, I'M JUST SAYING THAT AT SOME POINT YOU'RE GOTTA FIGURE OUT WHERE'S YOUR BEST BREAK.
YOU SEE WHAT I'M SAYING? IF I, I, I WILL ARGUE THE POINT THAT, UH, I KNOW THE PRICES HAVE GONE UP, RIGHT? OBVIOUSLY.
SO WHEN THESE GUYS ARE BIDDING A PRICE TODAY AND THEY'RE ASKED TO HOLD IT FOR A YEAR, THEY'RE PUTTING FLUFF IN THERE.
YOU MIGHT SEE A BETTER PRICE IF THESE GUYS KNOW THAT, THAT, THAT THEY'RE ONLY GOING TO FURNISH THIS MATERIAL FROM MAY THROUGH SEPTEMBER.
WE, WE HAD BETTER PRICE THAN THE YEAR BEFORE.
IS ANYTHING GOING DOWN SO FAR HOW YOU KNOW? NO, THAT'S WHAT I'M SAYING.
I'M JUST SAYING I, FOR EXAMPLE, WE HAD THREE VENDORS THAT WOULD NOT PARTICIPATE THAT YOU HAD LAST YEAR.
'CAUSE THEY DON'T WANNA BE HELD FOR A PERIOD OF TIME.
AND, AND UH, ONE VENDOR SAID THAT HE WAS TOLD, UH, BY HIS BOSS THAT ANY BID COMES IN NOT TO EVEN ANSWER IT.
'CAUSE THEY DON'T WANNA BE COMMITTED FOR, AND, AND I, AND I TOLD 'EM THAT WE HAVE PRICE INCREASE, UH, AVAILABLE IN THERE.
UH, IF YOU PROVE IT THAT YOU NEED IT, A COURT APPROVES IT.
BUT THERE ARE SOME THAT WILL NOT PARTICIPATE JUST BASED ON VOLATILITY, ON, ON OIL AND WHAT HAVE YOU.
THAT'S JUST SOMETHING TO CONSIDER.
IT, IT CAN, YOU KNOW, IF YOU'RE DOING IT RIGHT BEFORE THE ROW BUILDING SEASON KIND OF GIVES THESE FOLKS AN IDEA ON WHAT, HOW MUCH MATERIAL THEY'RE GONNA HAVE TO HAVE AVAILABLE FOR THAT.
AND I THINK YOU MAY NOTICE TOO, THERE'S ALSO ONE VENDOR THAT THAT, UH, BID BASED ON, UH, QUANTITY MAY NOT BE AVAILABLE.
SO THERE, THERE'S A LOT OF THAT GOING ON.
UH, BUT WELL, I KNOW THEY PLAN AHEAD.
I MEAN, I KNOW LIKE WITH MY VENDOR THAT I USE, YOU KNOW, WE DID IT BEFORE THE PRICES CHANGED, YOU GOT THE CONTRACT SIGNED, BUT IT GIVES, AFFORDS THEM THE OPPORTUNITY TO BUY THE OIL AT YESTERDAY'S PRICES EVEN THOUGH WE'RE GONNA DO IT AT TODAY'S PRICES.
SO THEY'VE ALREADY BOUGHT, THEY'VE ALREADY BOUGHT THE OIL, IT'S SET AND YOU KNOW, IT'S ALREADY OBLIGATED AND SO THEY CAN DO IT WITH LAST YEAR'S PRICES.
WELL, THAT'S WHAT I'M DOING NEXT WEEK.
'CAUSE I GOT YEAH, BIG ROAD STARTING NEXT WEEK.
SO I'M ALREADY GOT THE ASPHALT BOUGHT AND THE OIL AND EVERYTHING, YOU KNOW,
[00:30:01]
AHEAD OF TIME.SO, YOU KNOW, IT CAN'T CHANGE, YOU KNOW.
IT CAN'T CHANGE OCTOBER 1ST, RIGHT? YEAH.
I'M STUCK WITH WHAT I HAVE, BUT THESE ARE HIGHER PRICES.
WHAT I'M, AND, AND ONLY THING ELSE I'D ADD TO THIS, UH, UNDER 2 62, UH, 0.027, UH, THIS IS THE ONE COMMODITY THAT, THAT, UH, YOU CAN AWARD TO MULTIPLE VENDORS, UH, RIGHT.
BASED ON AVAILABILITY, QUALITY OF THE PRODUCT DISTANCE.
SO THIS SPREADSHEET MAY LOOK DIFFERENT WHAT YOU'RE USED TO.
UH, THE YELLOW, UH, HIGHLIGHTED IS A LOW BID, BLUE IS SECOND LOW, AND THEN I'VE GOT GREEN AS, AS AN ALTERNATIVE.
SO I'LL JUST KIND OF GIVE YOU GUYS, UH, OPPORTUNITY TO LOOK AT THERE TO SEE WHO, WHO IS THE LOW BID.
UH, COULD BE THAT THEY DON'T HAVE MATERIAL.
IT COULD BE THEIR MATERIAL'S NOT AS GOOD THAT MONTH, BUT THAT JUST KIND OF GIVES YOU A SNAPSHOT ON, ON WHERE YOUR BEST VALUE IS.
OTHER THAN THAT, I'LL MAKE A RECOMMENDATION TO AWARD THAT.
WE'RE GONNA PASS ON NUMBER NINE.
[9. Steve Howie; Discuss/Consider changing the title from Administrative Assistant to Emergency Management Specialist in the Emergency Services office.]
NUMBER 10, MS. AUDITOR, DISCUSS,[10. Auditor; Discuss/Consider line-item and budget transfers/corrections.]
CONSIDER LINE, ITEM AND BUDGET TRANSFERS OR CORRECTIONS.AND THEN I SUBMITTED THE CORRECTION I WANTED TO DO FOR THE NEW BUDGET.
SAID, DO YOU HAVE ANY QUESTIONS ABOUT THOSE LINE ITEM TRANSFERS? ANYBODY QUESTIONS? NO MA'AM.
NO, THEN I ASKED FOR YOUR APPROVAL.
NEED A MOTION? I'LL MAKE THAT MOTION.
WHO'S, WHO'S DOING WHAT FIRST HERE.
READY TO GET OUTTA HERE? YEAH.
[11. Auditor; Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor.]
CLAIMS FOR PAYMENT OR FINANCIAL INFORMATION IS PROVIDED.ALRIGHTYY, YOUR, UH, CLAIMS FOR PAYMENT ARE $2,027,476 AND 53 CENTS.
A PAYROLL OF 1,000,700 $31,423 AND 7 CENTS FOR A TOTAL PAYOUT OF $3,758,899 AND 60 CENTS.
UM, YOUR MAJOR EXPENDITURE WAS TO YOUR TIFF AND POWER CENTER, WHICH I THOUGHT WOULD BE OVER BUDGET, BUT IT WAS ACTUALLY UNDER OF 686,000.
THEN, UH, YOUR ROAD BONDS WAS 563,000 AND, UH, YOUR LEASES WAS 123,000.
AND THEN VARIOUS OTHER ACCOUNTS OKAY.
DO I HAVE A SECOND? AND I'LL SECOND.
[12. Adjourn Meeting]
I MAKE A MOTION TO ADJOURN THIS MEETING, SO HAVE A SECOND.