Feb 13, 2024 Commissioners Court

CORRESPONDENCE THIS MORNING? UH, JUST FYI NEXT WEEK THERE WILL NOT BE COMMISSIONER'S COURT MEETINGS SINCE THE MAJORITY OF US WILL BE IN, UH, TRAINING.

DOES ANYONE HAVE ANY ROUTINE

[1. ROUTINE CORRESPONDENCE]

TO THE CONSENT

[2. CONSENT AGENDA]

AGENDA.

YOU ALL HAD TIME TO READ AND LOOK AT THOSE, OR ANY COMMENTS, CHANGES OR CORRECTIONS? UH, WELL, I HAD ONE.

WHAT DO YOU HAVE? WELL, THE ENGINEER PUT ON THEIR RANCH ROAD AND KINGS CANYON COURT.

YES, SIR.

RAMOS IS JUST PUTTING IN A LINE.

THAT'S ALL I WANT TO SEE ABOUT IT.

YEAH, I KNOW.

BUT KING'S COURT'S IN THE CITY.

THE ONLY PART THAT THEY'RE CROSSING ACCORDING TO THE PLANTS RIGHT HERE ON RANCH ROAD.

BUT, SO THEY'RE TYING IN RIGHT THERE.

BUT THE CITY, WHAT I'M SAYING IS THE CITY LIMITS COME DOWN.

KINGS COURTS UP HERE IN OUR CITY, OUR COUNTY.

I DON'T THINK WE CAN PROVE THAT.

OH, MAN.

HUH? I LOOKED IT UP WHEN I LOOKED IT UP.

IT WAS SHOWING AS NICKNAME ON THE GIS BUT THEY MUST HAVE UPDATED THAT AFTER.

I MEAN, IT'S ON, THAT'S IN.

SO I, I WANT SCRATCH THAT OFF OF THERE.

SO WE WANT DELETE, UH, B WE WANT DELETE THAT B.

SO ANYONE ELSE HAVE ANY COMMENTS? IF NOT, I WOULD ENTERTAIN A MOTION TO ACCEPT ALL EXCEPT FOR B.

I'LL MAKE THAT MOTION.

COMMISSIONER PHELPS MAKES A MOTION.

DO I HAVE A SECOND? I'LL SECOND.

MR. UH, BAR.

MAKE SECOND.

A MOTION CARRIES.

THANK YOU CONSTABLE JOHNSON.

YOU'RE

[3. Constable Johnson; Discuss/Consider approving the 2023 Texas Racial Profiling report for Constable Pet. 2.]

UP.

DISCUSS, CONSIDER PROVING THE 2023 TEXAS RACIAL PROFILING REPORT FOR CONSTABLE OF PRECINCT TWO.

GOOD MORNING, JASON.

MORNING JUDGE.

MORNING COMMISSIONERS.

UM, YES SIR.

SO WE DID OUR ANNUAL REPORT.

WE PRINTED IT OFF FROM THE TEXAS COMMISSION ON LAW ENFORCEMENT.

UM, GOING THROUGH ALL OF OUR PAPERWORK, WE REALIZED THAT WE HAD NO DISCREPANCIES WHATSOEVER AND NO COMPLAINTS.

UM, SO IT MATCHED WHAT IT SHOULD MATCH UNDER THE STATE STATUTE.

IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO LET KNOW.

LOOKS LIKE A GOOD REPORT TO ME.

ANYONE, ANY QUESTIONS? SOUNDS SOUND LIKE GOOD BEFORE, NO COMPLAINTS.

NO COMPLAINTS AGAIN.

CAN'T COMPLAIN ABOUT THAT.

COMMOTION, UH, COMMOTION.

I HAVE A MOTION TO ACCEPT.

I'LL MAKE A MOTION TO ACCEPT IT.

MOTION FROM COMMISSIONER PHILLIPS.

A SECOND, PLEASE.

I SECOND.

MR. HUNT MAKES SECOND.

ALL IN FAVOR, SAY AYE.

AGAIN, DISCUSS AND CONSIDER PROVING THE DEACTIVATION OF DONATED CANINE ELECTRA DUE TO UNFORESEEN OPERATIONAL ISSUES AND APPROVE DONATING BACK TO THE HANDLER OF TIMOTHY JORDAN.

MOTION CASE.

COMM COMM, UH, CONSTABLE JOHNSON.

[4. Constable Johnson, Discuss/Consider approving the deactivation of donated K9 Elektra due to unforeseen operational issues and approve donating back to handler Timothy Jordan.]

YES, SIR.

UM, EKRA WAS DONATED TO US BY AN OUTSIDE PARTY.

UM, DURING HER LAST EVALUATION, WE NOTICED THAT, UH, EKRA WAS GETTING A LITTLE LOSING SIGHT ON A FOCUS ON ONE OF HER CERTIFICATIONS.

UM, AND AFTER TALKING WITH THE HANDLER, SPEAKING WITH OTHER, THE CANINE REPRESENTATIVES THAT WE GOT ELECTRA FROM, UH, WE FELT THAT IT WAS GOING TO BE A HINDER TO KEEP ELECTRA WITH THE DEPARTMENT, UH, TO MAKE SURE THAT WE DIDN'T GET ANY ISSUES OR RUN ANY CONFLICTS.

WE DECIDED TO GO AHEAD AND JUST REMOVE HER FROM THE PROGRAM AND GIVE HER BACK TO THE HANDLER ITSELF.

UM, SO THERE WAS NO MONEY COST, NO NOTHING OUT OF POCKET.

AND IT'S NOT GONNA HURT ANYTHING.

SO WE JUST WANTED TO GO AHEAD AND END THAT.

THAT'S A GOOD THING TO DO.

PRECAUTIONARY MEASURE.

I'LL MAKE A MOTION TO APPROVE.

MR. PHELPS MAKES THE MOTION TO HAVE A SECOND.

MR. MOORE MAKES SECOND.

[00:05:01]

[5. Constable Woodall; Discuss/Consider approving the 2022 Racial Profiling report for Constable Pet. 3.]

CONSTABLE WOODALL.

DISCUSS AND CONSIDER APPRO HIS 2022 RACIAL PROFILING REPORT FOR CONSTABLE OF PRECINCT THREE.

THAT SHOULD BE 2023.

WELL, IT'S GOT 22 ON HERE, SO YEAH, THAT SHOULD BE 23.

I HOPE WE'VE ALREADY DONE 22.

I WOULD THINK SO, BUT WELL MINE IF NOT, YOU'RE MAKING UP FOR IT THERE.

SO FIRST ALL I SAY, I DON'T HAVE ANY COMPLAINTS EITHER, SO THAT'S GOOD.

BUT THIS IS, UH, THE 2023 RACIAL PROFILING REPORT.

UM, ALSO HAVE, UH, ATTACHED A ANALYSIS REPORT FROM TEXAS COMMISSION LAW ENFORCEMENT.

UH, NO DISCREPANCIES.

UH, NO COMPLAINTS.

I BET THAT'S WHAT WE LIKE TO HEAR.

WE LIKE KEEP THINGS A GOOD MORNING LIKE THEY SHOULD.

YOU'LL HAVE A MOTION TO ACCEPT HIS REPORT.

I'LL MAKE APPROVE IT.

COMMISSIONER BARBARA MADE THE MOTION.

COMMISSIONER MOORE MADE A SECOND.

DISCUSS, CONSIDER GRANTING A VARIANCE TO THE COUNTY'S DIRECT LOT FRONTAGE REQUIREMENT FOR PARCEL ID 15 3 25 IN PRECINCT THREE.

MAD A THANK YOU, SHANNON.

[6. Shannon Roden; Discuss/Consider granting a variance to the county's direct lot frontage requirements for parcel ID 15325 in precinct 3.]

I'M GONNA PASS OUT SOME VISUALS FOR YOU ALL.

SO WE CAN KIND OF THANK YOU.

SO SEVERAL MONTHS BACK, UM, SOLVE HOME PROBLEMS. LLC OWNED 2 21 ACRE PARCELS OF LAND.

THEY SOLD ONE OF THOSE AND AFTER THAT SALE TOOK PLACE, THERE WAS A LOT OF RESEARCH DONE TO DETERMINE THAT COUNTY ROAD THREE 16 B, WHICH IS AN EASEMENT, IT'S NOT AN ACTUAL ROAD.

UM, WE HAD TO HAVE A LOT OF RESEARCH DONE TO MAKE SURE THAT THAT EASEMENT HAD BEEN RECORDED MANY, MANY DECADES BACK.

AND IT HAD BEEN AND IT HAD BEEN.

WE DID, THAT WAS DETERMINED.

UM, IT WAS BEEN RECORDED PRIOR TO THE REGS THAT ARE IN PLACE SINCE 2019 AND ALSO PRIOR TO THE FRONTAGE ORDER THAT WAS SIGNED IN 2020.

SO BASED ON THIS, THAT EASEMENT IS CONSIDERED GRANDFATHERED AND LOTS THAT EXIST ALONG THAT EASEMENT WERE ABLE TO OBTAIN EMERGENCY 9 1 1 ADDRESSES.

SO THE SAME OWNERS, UM, OF PAR, THEY, THEY NOW HAVE PARCEL 1 5 3, 2, 5.

AND FOR THAT PARCEL, THEY ABANDONED A PORTION OF THE ORIGINAL EASEMENT THAT HAD BEEN SHOWN TO BE RECORDED.

SO THEY MOVED IT FOR PRIVACY REASONS.

AND ON THE PAGE TWO OF WHAT I JUST PASSED OUT, THE HIGHLIGHTED SECTION THAT SHOWS THE PORTION OF THE EASEMENT THAT WAS MOVED FROM THE ORIGINAL LOCATION.

SO THEY WERE ADVISED THAT IF THE EASEMENT WAS MOVED BACK, IT WOULD BE GRANDFATHERED.

THEY INDICATED THAT THE NEIGHBORS DID NOT WANNA MOVE IT BACK.

AND SO THEY APPLIED FOR A VARIANCE TO THE FRONTAGE REQUIREMENT.

SO THE PACKET, THE VARIANCE APPLICATION PACKET WAS PRESENTED TO THE DEVELOPMENT SUPPORT COMMITTEE.

AND AFTER A THOROUGH REVIEW, THE COMMITTEE DENIED THE REQUEST AND PROVIDED TWO OPTIONS AS A SOLUTION.

AND IT WAS EITHER MOVE THAT EASEMENT BACK TO THE ORIGINAL LOCATION OR TO BUILD A ROAD MEETING COUNTY STANDARDS SO THAT THERE WOULD BE ACCESS TO THE PROPERTY.

AND SO THE OWNERS ARE NOW APPEALING THAT DECISION.

AND MS. VALERIE BAUM IS HERE TO SPEAK ON BEHALF OF SOLVE HOME PROBLEMS LLC.

AND IF, IF I CAN BRING HER TO THE PODIUM.

SURE.

IF YOU'LL GIVE US YOUR NAME, WHERE YOU LIVE AND WHO YOU REPRESENT, PLEASE MA'AM.

UM, MY NAME IS VALERIE BAUM AND I ACTUALLY LIVE IN SEVEN POINTS TEXAS.

UM, OF THE EASEMENT OUT OF THE, OUT OF THERE SO THAT WE COULD ACTUALLY KEEP THE, I GUESS, INTEGRITY OF THE EASEMENT THAT WAS THERE AND MOVE IT.

AND I REPRESENT SOLVE HOME PROBLEMS. AND I WANTED TO GIVE A LITTLE BIT OF BACKSTORY ABOUT WHY THE EASEMENT WAS MOVED.

'CAUSE I WAS PART OF MOVING THE EASEMENT WHEN, UM, WHEN WE, WHEN SOLVE HOME PROBLEMS PURCHASED THE PROPERTY, WE DIDN'T REALLY UNDERSTAND WHERE THE EASEMENTS WERE.

IT TOOK A SURVEY CREW TO GO OUT AND ACTUALLY FIND THE EASEMENTS AND LOCATE AND, UM, MARKER THE EASEMENTS.

AT THAT TIME, MR. WEBB OWNED THE PROPERTY AND, UM, I THINK THAT HE HAD OWNED THE PROPERTY FOR SEVERAL YEARS AND THEY DIDN'T REALIZE THAT PART OF ONE OF THE EASEMENTS WENT RIGHT IN FRONT OF HIS DAUGHTER'S HOME WITH MAKING IT KIND OF A SAFETY ISSUE.

UM, THAT'S WHEN WE WERE WORKING WITH MR. WEBB, WHO OWNED THE PROPERTY.

IT WAS WITHIN 10 FEET OF HER ACTUAL RESIDENCE.

AND I BELIEVE THAT THE RESIDENCE WAS PUT THERE SOMETIME AFTER MR. WEBB BOUGHT THE PROPERTY.

AND HE WAS NOT AWARE OF THE EASEMENT GOING THROUGH THE PROPERTY AT THAT TIME.

HE DIDN'T REALIZE THAT THE EASEMENT WAS GOING THROUGH HIS DAUGHTER'S, UH, PROPERTY OR WHERE SHE PUT HER HOUSE.

UM, AT THAT TIME UNTIL WE ACTUALLY, UNTIL SELF HOME PROBLEMS PURCHASED THE PROPERTY AND THEN, AND THE EASEMENTS WERE MARKED, THAT STARTED THE PROBLEM WHERE WE WERE TRYING TO WORK WITH MR. WEBB TO TAKE THE SAFETY ISSUE OUT OF,

[00:10:01]

SO I HAVE A DESIGN TO, UM, MOVE IT AWAY FROM HER HOUSE AND JUST KEEP IT ON THE ROAD TO ALLOW, UM, ANY TYPE OF SAFETY ISSUE TO BE REMOVED.

AND THAT'S WHERE THE EASEMENT MOVING STARTED.

IT WAS TO ALLOW, UM, IT WAS TO ALLOW THE ROAD TO NOT PASS IN FRONT OF HER HOME.

SO THAT IS WHAT WE'RE TALKING ABOUT IS MOVING THE EASEMENT.

AND I ALSO HAVE A PHOTO OF KIND OF WHAT, WHAT THE EASEMENT STARTED WITH AND MAY I APPROACH.

SURE.

AND WHAT WE ENDED UP MOVING IT TO, SO THE EASEMENT STARTS IN THE YELLOW LINE.

THIS IS THE EASEMENT HERE.

AND THIS IS WHERE THE OLD EASEMENT ACTUALLY WENT.

IT WENT RIGHT THROUGH THE PROPERTY.

AND WHAT IS THIS OVER HERE? THAT'S THE PARCEL THAT WE'RE GETTING TO.

SO, SO HOW DO YOU GET TO HERE? IT JUST, IT, YOU GO DOWN AN EXISTING ROAD THAT WAS ALREADY THERE.

AND YOU TURN RIGHT HERE AND GO ONTO THE PROPERTY.

SO, AND THIS IS WHERE HER HOUSE WAS, RIGHT THERE.

IS THIS A PRIVATE ROAD? IT'S PART OF YEAH, IT'S, IT'S NOT, IT'S NOT A COUNTY ROAD.

COUNTY ROAD 3 6 3 16 B IS AN ACCESS EASEMENT.

IT'S AN ACCESS EASEMENT.

IT'S NOT SO IT'S NOT A COUNTY ROAD.

IT'S NOT OKAY.

PRIVATE PROPERTY.

IT'S ON MY COUNTY ROAD REPORT THREE 16 B.

AND WE, MAN, WE MAINTAIN THAT ROAD.

REALLY? YES.

FULL LENGTH OF IT.

MM-HMM, .

HOW LONG HAS IT BEEN ON THE COUNTY ROAD REPORT? SINCE BEFORE I CAME ALONG.

HMM.

KELLY DOESN'T SHOW IT ON THERE, SO I'LL HAVE TO CHECK THE ROAD QUITE, BUT I'LL DOUBLE CHECK IT.

BUT WE'VE MAINTAINED THAT ROAD.

SO WE HAVE A LOT OF ISSUE HERE.

WELL I NEED TO VERIFY THAT BECAUSE, WELL, WE NEED TO VERIFY THAT I HAD DNP GO THROUGH ALL THE DEEDS.

SO, AND IT'S, SO HERE'S WHAT THEY'RE TALKING ABOUT RIGHT THERE.

JUST MOVED IT OVER IN THAT THEY MOVED IT OVER TO HERE, THERE, MADE A JOG.

HOW MANY FEET IS THAT, THAT YOU MOVED THERE? I MEAN, IT'S ABOUT 30 FEET.

ONTO THE OTHER, OTHER SIDE OF THE TREE.

WHO OWNS THE PARTIAL PROPERTY THAT YOU MOVED IT OVER ON? UM, MR. OH, EXCUSE ME.

OWN IT.

OH, HE OWNS THIS TOO.

HE DOESN'T OWN IT.

I THINK MR. HE DOESN'T OWN IT ANYMORE.

UM, HE, HE OWNED ALL OF THIS AND WHERE THE PROPERTY WAS.

SO YOU'RE GRANTING THE EASEMENT HERE AND GIVING THIS BACK TO HER.

WHO, WHO OWNS THE PROPERTY NOW? YEAH, WE, IN ORDER TO, UM, IN ORDER TO DO THE NEW EASEMENT, WE HAD TO ABANDON THE OLD EASEMENT AND THEN PUT THE NEW EASEMENT IN PLACE.

AND THAT'S REALLY WHERE THE DATE IS COMING IN.

UM, BECAUSE THAT WAS DONE IN 2023 AND IT WAS, IT WASN'T DONE BECAUSE WE WANTED TO DO THAT.

IT WAS JUST DONE FOR A SAFETY ISSUE WITH THE HOUSE.

BUT WITH THE ABANDONMENT OF THE EASEMENT AND PUTTING IN A NEW EASEMENT, THEN IT FALLS UNDER THE NEW REGULATIONS.

WHICH ACTUALLY REQUIRE A ROAD AND NOT, YOU CAN'T ACCESS STANDARDS.

SO, AND THIS DOESN'T JUST AFFECT THIS PROPERTY.

THERE'S OTHER PROPERTIES THAT WILL ALSO WANT TO BE ADDRESSED OFF OF THAT ROAD EXACTLY.

BY EASEMENT.

IF WE, WELL THERE'S ONLY, I THINK THERE'S ONLY TWO PROPERTIES PLUS MR. WEBB'S OLD PROPERTY THAT'S ON THE ROAD.

BUT IN THE FUTURE WE DON'T KNOW WHAT'S GONNA BE THERE.

HEYING PROPERTY WANTS TO CUT.

WELL, WHO OWNS THE PROPERTY? THAT THE RUSHING PROPERTY HAS ITS OWN EASEMENT.

AND IT WAS A DEEDED EASEMENT THAT WAS DONE IN 1997.

SO NOTHING CHANGED ON THAT EASEMENT? NO.

I'M SAYING SHE WANTS TO CUT IT AND THAT'S NOT A ROAD.

IT'S AN EASEMENT.

AND SO IF WE GRANT THIS, THEN SHE'S GRANTED, DO YOU SEE WHAT I MEAN? IF WE ACKNOW SHE'S CUTTING PROPERTY TOO.

YEAH, SHE'S CUTTING IT TO GIVE IT TO HER SON.

JUST DOUBLE CHECK.

BUT SHE'S CUTTING IT FOR THE BANK PURPOSES.

OH.

SHE WANTS AN ADDRESS FOR HIM.

AND WE HAD TO TERRY JUST VERIFY THAT IT IS ON HIS ROAD REPORT.

THEY MAINTAIN IT.

ALL OF THREE 16 B MM-HMM.

THEN I WILL FOLLOW UP WITH THE SURVEYOR AND FIND OUT WHAT, SO LET'S, WHAT HAPPENED? LET'S TABLE THIS TO OUR NEXT YES.

COURT MEETING WILL BE IN TWO WEEKS BEFORE WE MEET BACK.

'CAUSE I THINK WE NEED TO, WE NEED TO CONSULT WITH LEGAL TWO.

SO I NEED A MOTION ON NUMBER SIX TO TABLE THAT THE PART THAT IT'S ALREADY BEEN MOVED.

SO THE PARTS YOU'RE MAINTAINED IS ALREADY THE PART THAT'S ALREADY BEEN MOVED.

THAT MAKES A DIFFERENCE TOO.

SO YOU NEED TO KNOW THAT WHEN THEY COME BACK.

NOW KEEP THIS PLEASE.

YEAH, OF COURSE.

I NEED A MOTION TO TABLE.

YEAH, YOU HAVE ONE FROM YOU.

GO AHEAD, MONIQUE.

I WAS JUST CURIOUS IF THE, IF WE'RE MAINTAINING THE EASEMENT AND WE MOVED IT, WAS THERE NOT SUPPOSED TO BE ANY KIND OF, WAS THERE ANY DOCUMENTATION WE NEED TO, WELL, ONE, ONE.

NO.

UH, WE CAN'T ABANDON ANYTHING.

WE CAN'T ABANDON A ROAD OR AN EASEMENT WITHOUT IT COMING THROUGH THE COURT EITHER.

YEAH, THAT'S WHAT I WAS WONDER HOW DID YOU MOVE IT TO BEGIN WITH? RIGHT.

SO WE GOTTA SO THAT WOULD BE AN ISSUE FOR YOU, SIR.

I'LL FIND THAT OUT.

WE NEED TO GET ALL THE FACTS AT CONSULT.

SO I MEAN, TWO WEEKS WE'LL BE BACK HERE TO DO THAT.

I'LL MAKE A MOTION TO THE TABLE.

BARBARA MAKES THE MOTION TO HAVE A SECOND.

MR.

[00:15:01]

27TH.

SO MAKES A SECOND.

OH, I, I LEFT A LITTLE CONFUSING THERE.

LOOK LIKE DON'T LEAVE.

NUMBER SEVEN,

[7. Monique Hunter; Discuss/Consider approving the interlocal cooperation agreement for ETJ authority-land use regulations between Kaufman County and the City of Seagoville.]

DISCUSS.

I HAD TWO MORE.

AND CONSIDER PROVING THE INTERLOCAL AGREEMENT FOR THE ETJ AUTHORITY LAND USE REGULATIONS BETWEEN KAUFMAN COUNTY AND THE CITY OF SEVILLE.

SO WE'RE, YOU KNOW, WE'RE RENEWING ALL OUR INTERLOCALS.

THEY'RE SLOWLY TRICKLING IN.

SO, UM, SEVILLE, UM, WANTS TO DO THEIR ETJ AND SO THEY'VE SIGNED THE AGREEMENT AND SEND IT BACK.

MR. PHILLIPS MAKES SECOND.

I NEED A MOTION THEN.

I'LL MAKE THE MOTION.

MR. MAKES MOTION.

DO I HAVE A SECOND? I'LL SECOND.

AGAIN, DISCUSS, CONSIDER CHANGING THE OFFICE MANAGER ADMIN POSITION TO A CLERK POSITION.

A MOTION CARRIES NUMBER EIGHT.

MONIQUE,

[8. Monique Hunter; Discuss/Consider changing the office manager/admin position to a clerk position.]

YOU AND I HAVE VISITED ABOUT THIS SO EXPLAIN IT TO THEM SO THEY'LL FULLY UNDERSTAND.

PLEASE.

SO, UM, AS YOU KNOW, WE LOST MR. MCKENZIE, WHO WAS OUR CHIEF DEPUTY.

UM, I GUESS THIS GETTING A LITTLE TEARED UP IN A MOMENT, BUT, UM, HE, HE WORE THREE HATS.

HE DID ENVIRONMENTAL DR.

AND CHIEF DEPUTY.

AND SO DEB MILLER WAS OUR OFFICE MANAGER.

SHE WAS ALSO TRAINING WITH WAYNE AND TAKING SOME OF HIS RESPONSIBILITIES ADMIN WISE.

SO WHAT WE DID WAS WE MOVED, WHEN MR. MCKENZIE PASSED AWAY, WE HAD TO FILL HIS POSITION.

SO DEB MILLER MOVED INTO THAT POSITION.

SO BECAUSE SHE IS MORE ADMINISTRATIVE THAN WAYNE WAS, SHE CAN HANDLE ALL OF THE CHIEF DEPUTY PORTION.

SO WE DON'T NEED THE OFFICE ADMIN, BUT I DO NEED A CLERK.

SO IF WE CAN CHANGE THAT POSITION TO A CLERK, I CAN POST THE POSITION AND IT SAVES MY BUDGET.

$7,000.

SO THAT'S WHAT I NEED TO DO.

BUT YOUR DEPARTMENT, YOU KNOW WHAT YOU NEED TO DO AND IT DOESN'T AFFECT THE CURRENT BUDGET, WHICH IS WELL IT DOES, IT IT SAVES, IT SAVES THE BUDGET.

SO, WELL WE GOT SOMETHING ELSE TO SPEND SOMEWHERE ELSE.

I COULD COME BACK IF YOU NEED ME TO.

I GOTTA A MAKE SMALL, I'M JUST TEA .

SOUNDS LIKE A GOOD PLAN TO ME.

DO I HAVE A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. PHIS MAKES THE MOTION.

DO I HAVE A SECOND? NO, I SECOND.

MR. MOORE SECONDS.

A MOTION CARRIED.

I TRYING TO MAKE ME SWEAT.

SECOND.

SMITH PRESENT AND ACCEPT THE ELECTIONS DEPARTMENT QUARTERLY REPORT.

APPRECIATE YOUR HELP IN DOING THIS, MAKING IT WORK SMOOTHLY.

UH, MS. TANDY

[9. Tandi Smith; Present/Accept the Elections Department quarterly report.]

I EMAILED YOU GUYS THAT REPORT LAST WEEK.

YEP.

I'M ASSUMING YOU'VE HAD THE OPPORTUNITY TO REVIEW IT.

DO YOU HAVE ANY QUESTIONS REGARDING THAT REPORT? FROM THE TIME YOU GET MAIL IN, UH, REQUEST, HOW LONG DOES IT TAKE YOU TO GO THROUGH TO APPROVE OR DENY THAT? UH, THEY'RE GENERALLY WORKED SAME DAY THINGS, SAME DAY WE GET THROUGH THE WEEKEND OR WORK THE FOLLOWING MONDAY IF WE'RE NOT THERE.

THIS WEEKEND WE WORKED ANOTHER 116 I BELIEVE.

AND SO WHAT IS, WHAT IS THE PROCESS TO QUANTIFY WHO THAT PERSON IS? THAT THEY'RE, SO THE APPLICATION ITSELF, DEPENDING ON THE TYPE OF APPLICATION, WHETHER THEY'RE DISABLED OVER 65 OR OUT OF THE COUNTY, THERE ARE DIFFERENT REQUIREMENTS.

UM, GENERALLY SPEAKING DOESN'T TAKE MORE THAN FIVE MINUTES PER APPLICATION.

USUALLY TWO.

AND THAT'S BECAUSE WE WANT TO DO OUR DUE DILIGENCE IN MAKING SURE EVERY FIELD THAT'S REQUIRED IS COMPLETED.

BEFORE IT'S PROCESSED.

I KNOW SOME ARE A LOT OF ARE APPROVED AND SOME ARE DENIED.

AND SO THAT IS THE TRUTH.

YOU'RE DOING THE JOB.

ON NUMBER 10, HE'S GOT A DISCUSS, CONSIDER APPROVAL FOR THE ELECTION ADMINISTRATOR TO EXECUTE THE MAY 4TH 24 20 24 JOINT CONTRACT FOR ELECTION SERVICES.

YOU WANNA HAVE ANY QUESTIONS? NO.

ADAM, I NEED A MOTION TO ACCEPT THAT THEN I'LL MAKE, I THINK I BEAT HIM ON THAT ONE.

YOU DID.

COMM COMMISSIONER BARBARA MAKES THE MOTION.

YOU STILL GONNA SECOND? I'LL SECOND.

COMMISSIONER PHILLIP.

SECONDS ALL FAVOR SAY I'M JUST MOVING IT ALONG.

THAT'S ALL I'M DOING HERE.

MOTION.

CARRIE.

THANK TANYA AGAIN.

[10. Tandl Smith; Discuss/Consider approval for the Election Administrator to execute the May 4, 2024, Joint Election contract for Election Services.]

YES MA'AM.

UH, FOR THE PRIMARY OR FOR THE JOINT PRIMARY.

CHAPTER 2 71 OF THE CODE ALLOWS US TO ENTER INTO AGREEMENTS WITH LOCAL POLITICAL SUBDIVISIONS FOR THE PURPOSE OF CONDUCTING THEIR GENERAL ELECTIONS IN MAY.

UM, A LOT OF COUNTIES HAVE OPTED OUT OF DOING THIS IN A PRIMARY YEAR.

WE DON'T FEEL THAT'S FAIR TO OUR VOTERS.

OUR VOTERS LIKE THE CONSISTENCY OF BEING ABLE TO GO AND VOTE ON ALL THEIR ISSUES AT THEIR REGULAR LOCATIONS.

SO WE ARE CURRENTLY ANTICIPATING 27, UM, ENTITIES JOINING IN ON THIS JOINT CONTRACT.

UM, DEADLINES FOR WITHDRAWAL AND CANDIDATE FILING DEADLINES, THEY RUN THROUGH THE 17TH RESPECTIVELY AND THEN RIGHTS THROUGH THE 21ST.

SO WE WON'T HAVE A FINAL NUMBER OF PARTICIPANTS OR A FINAL COST UNTIL THAT TIME.

BUT THIS IS THE BEGINNINGS OF THAT PROCESS.

AND EARLY VOTING STARTS,

[00:20:02]

THE PRIMARY STARTS NEXT TUESDAY.

THEN GO TO ANY LOCATION AND VOTE.

ANY LOCATION.

THERE YOU GO.

PEOPLE NEED TO KNOW THAT 'CAUSE WE GET CALLS ALL THE TIME.

ANY QUESTIONS? OH, UH, IT JUST TO CLARIFY, THE PEOPLE OUT THERE ARE HEARING, HE'S TALKING ABOUT THE PRIMARY VOTING ANYWAY.

CORRECT? HE'S TALKING ABOUT THE PRIMARY WHENEVER YOU GET INTO WHAT WE'RE TALKING ABOUT HERE IS FOR THE MAY JOIN ELECTION FOR SENATE SCHOOLS.

ANOTHER PLACE CAN THEY VOTE IN CRANDALL FOR SOMETHING IN COMBINE? THAT'S ONE BOX.

I KNOW, BUT YOU KNOW, YOU, YOU GOT A CITY ELECTION IN COMBINE.

THEY WORK IN CRANDALL.

CAN THEY GO TO THE POLLING PLACE IN CRANDALL AND ABSOLUTELY.

WITH VOTE CENTERS THEY CAN VOTE ANYWHERE.

ANYWHERE.

AND WHEN THEY PUT THEIR INFORMATION IN, IT PULLS UP THEIR BALLOT.

I'M JUST CLARIFYING IT FOR THE PUBLIC NO MATTER WHERE YOU ARE.

IT PULLS UP YOUR BALLOT.

ANY OTHER COMMENTS? AND ENTERTAIN A MOTION THEN I'LL MAKE THE MOTION.

MR. BOARD MAKES A MOTION TO HAVE A SECOND.

SECOND, MR. MAKE A SECOND.

DISCUSS, CONSIDER APPROVAL FOR THE ELECTION ADMINISTRATOR AND TWO STAFF MEMBERS TO ATTEND THE IGO ANNUAL CONFERENCE IN CPL EDUCATION PROGRAM IN JULY 18TH TO 25TH, THE 24TH.

[11. Tandi Smith; Discuss/Consider approval for the Election Administrator and two staff members to attend the iGO Annual Conference and CPL Education Program July 18-25, 2024.]

AND I'M TOLD THAT'S IN NEW ORLEANS.

THAT IS A NEW ORLEANS? YES SIR.

QUESTION.

IT'S A NEW ORLEANS.

WE GO TO A LOT OF CONFERENCES.

BUT WE'RE REQUIRED TO GET OUR HOURS.

CERTIFICATION.

IS THIS A CONFERENCE, JUST A CONFERENCE OR IS ONE YOU GO TO TO KEEP UP YOUR HOURS FOR CERTIFICATION? IT'S ONE WE ALS WE GO TO, TO KEEP UP HOURS FOR CERTIFICATION.

SO THIS IS NOT ONLY A CONFERENCE BUT A CPL COURSE PROGRAM.

UM, I OBTAINED MY CPL BACK IN 2019 THROUGH THIS ORGANIZATION.

OUR STAFF MEMBERS STARTED THIS PROGRAM LAST JULY AND IT'LL ALLOW THEM TO GAIN THEIR CONTINUING EDUCATION HOURS AS WELL.

WELL, MY QUESTION IS, I KNOW LAST YEAR YOU WENT TO ORLANDO.

THE ISSUE OF NEW ORLEANS.

WELL I CAN UNDERSTAND NOT TO GO TO GO OUTTA STATE OR WHATEVER YOU AND I DON'T LIKE FAR ABOUT GOING OUTTA STATE.

ARE THESE NOT OFFERED IN TEXAS? THOSE ARE NOT.

THE INTERNATIONAL ASSOCIATION OF GOVERNMENT OFFICIALS ROTATES OUT THEIR CONFERENCES EACH YEAR.

LAST YEAR THEIR CONFERENCE WAS IN FORT WORTH.

THIS COMING YEAR'S CONFERENCE IS GONNA BE IN NEW ORLEANS.

IT JUST SEEMS LIKE WE'RE SPENDING A LOT OF MONEY FOR CONFERENCES.

I DIDN'T KNOW.

IF YOU DON'T GO, WHAT HAPPENS? WE JUST DON'T ACCRUE THOSE HOURS AND THEY'RE NOT ABLE TO OBTAIN THEIR CERTIFICATIONS AS A CPL.

SO HOW MANY HOURS DO THEY HAVE TO HAVE TO MAINTAIN THAT? IS IT A YEARLY AMOUNT? SO FOR THEIR CPL IT'S A REQUIRED NUMBER OF COURSES.

IT'S 10 COURSES.

THEY'VE COMPLETED THREE OF THOSE AND HAVE HOW MANY YEARS TO GET IT? UH, THEY HAVE FOUR YEARS TO GET IT.

FOUR YEARS, OKAY.

NOW I KNOW MOST, SO YOU HAVE TO MAINTAIN CE HOURS AFTER YOU GET YOUR CERTIFICATION, RIGHT? THAT IS CORRECT.

IT'S ONE COURSE EVERY THREE YEARS.

BUT ARE THIS DESIGNATION REQUIRED TO DO THEIR JOB? IT IS NOT, BUT IT'S VERY, VERY BENEFICIAL FOR THEM.

IT ALLOWS THEM TO NETWORK WITH OTHER ENTITIES AND ORGANIZATIONS THROUGHOUT OUR STATE.

IT'S ALLOWED US TO BRING BACK PROGRAMS THAT OTHER STATES HAVE USED AND INSTITUTE THOSE PROCESSES HERE.

I'M JUST HAVING A HARD TIME IN MY MIND JUSTIFYING GOING OUTTA STATE TO GET THINGS THAT YOU DON'T HAVE TO HAVE.

WELL THIS COURSE AGAIN, IS REIMBURSED THROUGH OUR CHAPTER 19 FUND.

SO IT'S ACTUALLY NOT A COST TO THE COUNTY.

IT'S PAID FOR THROUGH THE STATE FUNDING.

THAT'S, BUT IT IS STATE FUNDING, WHICH COMES FROM ALL OF OUR TAXES AT SOME POINT IN TIME.

I GET THAT.

SO IS THERE NOT ONLINE COURSE OR ANYTHING? THEY ARE NOT ONLINE FOR THIS PROGRAM? NO.

WELL, I'M, I'M ALL FOR, FOR OUR EMPLOYEES BECOMING THE BEST THEY CAN BE AND ANY KINDA LEARNING YOU DO, EDUCATION IS IMPORTANT.

IT'S, I MEAN WE'VE MADE TREMENDOUS STRIDES IN OUR ELECTION DEPARTMENT OVER THE YEARS AND I THINK WE'RE CREAM OF THE CROP AROUND HERE AND WHAT SHE'S DONE HERE, EDUCATING HER PEOPLE AND TAKING US TO THAT NEXT STEP THAT, YOU KNOW, I I I JUST CAN'T GO AGAINST LEARNING.

I MEAN I'M AND CORRECTED MADE AN ADJUSTMENT NOW TRAINING OPTION FOR SO MANY YEARS IN THE FIRE SERVICE AND SO MANY PEOPLE WOULD GO TO THE FIRE STATION AND THEY'D THINK THEY'VE ALREADY LEARNED EVERYTHING THEY NEED TO LEARN AND THAT'S A FAULT.

AND THERE'S SAFETY ISSUES AND EVERYTHING ELSE, WHICH DOESN'T REALLY APPLY TO THAT.

BUT KNOWLEDGE IS VERY, VERY IMPORTANT.

IT IS TO BE THE BEST THAT WE CAN BE.

KNOWLEDGE IS VERY IMPORTANT.

ESPECIALLY IN THEIR JOB BEING OUR JOB.

YEAH, OKAY.

I DON'T CARE WHAT JOB YOU'RE IN AND NETWORKING IS, IS BUT I LOOK AT THE EXPENSE OF THE TIME THAT WE GO TO GET THIS AND IF THERE'S SOMETHING YOU CAN GET LOCAL THAT YOU DON'T HAVE TO HAVE, TO ME THAT'S NOT EFFICIENT.

IT'S LIKE, YEAH, I'M GETTING MONEY FROM UNCLE SAM TO DO THIS.

[00:25:01]

THAT'S JUST ME.

BUT IT'S NOT ACCESSIBLE HERE THEN.

IT IS NOT THIS ORGANIZATION, THEY ROTATE OUT THROUGHOUT THE STATE SO THAT EVERYBODY HAS AND THEY CAME TO FORT WORTH LAST YEAR, RIGHT? CORRECT.

WE WERE IN FORT WORTH LAST YEAR AND ADDITIONALLY WE'RE FOREGOING OUR ELECTION CENTER CONFERENCE THAT WOULD'VE BEEN HELD IN DETROIT TO ATTEND THIS ONE.

SO WE'VE ACTUALLY CUT OUT ONE CONFERENCE THIS YEAR.

ANY OTHER COMMENTS? NO, WE ELIMINATED THE ONLINE TOO.

AND I, AND I THINK I'M JUST LISTENING THERE.

THE CONCERN WILL BE IS WHAT THE PUBLIC PERCEPTION IS ON THE COST AND SENDING PEOPLE OUTTA STATE AND WHAT THAT APPEARS TO BE.

SO, BUT UH, I KNOW I WAS LOOKING AT THIS UNDER THE ELECTION CODE, UNDER CHAPTER 31, SECTION C AND B SAYS BASICALLY THERE'S A BOARD THAT'S OVER.

UH, I GUESS UH, UH, WE CALL 'EM A COMMITTEE HERE.

WHATEVER COMMISSION, LOCAL COMMISSIONS.

I KNOW THAT CONSIST OF, UH, SOME OF THE ELECTED OFFICIALS HERE AND SOME OF THE CHAIRS.

SO I THINK THAT'D BE SOMETHING THAT'D BE REVIEWED BY THEM, YOU KNOW, DETERMINE IF THAT'S NECESSARY AND TRAINABLE.

SO THAT WAY IT'S, I THINK IF YOU TAKE THE BOARD OR THE COMMITTEE'S DECISION ON THAT, THEN I THINK THAT'D BE THE BEST APPROACH TO IT TOO.

IF THERE'S A QUESTION I JUST WANT, I'M WITH YOU GUYS.

I'M ALL PRO TRAINED TOO.

I COME FROM A LAW ENFORCEMENT BACKGROUND.

I MEAN, UH, I'M PRO THAT BIG TIME BUT ALSO PUBLIC PERCEPTION TOO.

SO WE NEED TO MAKE SURE WE CAN ANSWER THOSE QUESTIONS.

SO I THINK THAT'S SOMETHING WE NEED TO THINK ABOUT.

SO, SO WHAT'S YOUR, ARE YOU MAKING A MOTION HERE OR WHAT? WHAT? NO, I'M JUST SAYING THE INPUT HERE, LIKE YOUR CONCERN FOR THE DEAL, UH, IS UH, YOU KNOW, THE PERCEPTION THE PUPPY HAS YOURS IS TRAINING.

SO I THINK, I DON'T KNOW MUCH ON THIS RIGHT NOW, SO I THINK WE NEED TO TABLE THIS UNTIL MAYBE NEXT WEEK.

'CAUSE WHEN IS THE CONFERENCE? I THINK THE COMMITTEE IF DEFENSE REGISTRATION OPENS MARCH 1ST YEAH.

AND OPENS MARCH 1ST.

SO I THINK THERE'S A COMMISSION JULY.

SO I'M THINK IT NEEDS TO BE TABLED TO THE COMMISSION REVIEWS IT.

SO ANY OTHER COMMENTS THAT WAY? THERE'S, WILL YOU MAKE THAT A MOTION? IS THAT WHAT YOU'RE DOING? YES SIR.

I'D LIKE TO TABLE IT TILL THE COMMISSION MAKES A REVIEW OF IT.

SO Y'ALL HAVE A SECOND? I'LL SECOND.

ANY FURTHER COMMENTS? MOTION CARRIES.

MOTION.

CARRIE.

THAT CARRIE, NOW IT REVERSE.

AND JUST TO MAKE THAT CLEAR TO THE PUBLIC, THE COMMISSION'S GONNA CONSIST OF THE, WE'LL MEET THE THREE I UNDERSTAND CONCERNS AND STUFF, BUT I THINK WE NEED TO MAKE 27TH BE THE WE COULD POSSIBLY BE TOO NEXT COMMISSIONER'S COURT AND WE'LL GET THE COMMISSION TOGETHER.

NEXT.

TANYA, DO YOU HAVE NUMBER 12? ALSO MAKE SURE BACK THE SECRETARY OF STATE'S ELECTION LAW SEMINAR IN AUSTIN.

DISCUSS, CONSIDER APPROVAL FOR THE ELECTION ADMINISTRATOR TWO STAFF S TO ATTEND THE SECRETARY OF STATE ELECTION LAW SEMINAR AUGUST 11TH THROUGH 15 OF THIS YEAR.

SO THAT IS ONE THAT DOES NOT MOVE.

IT'S HELD THERE YEARLY.

NUMBER 12,

[12. Tandi Smith; Discuss/Consider approval for the Election Administrator and two staff members to attend the Secretary of State Election Law Seminar August 11-15, 2024.]

ANY QUESTIONS, COMMENTS TO HAVE A MOTION? I'LL MAKE THE MOTION BOARD MAKES THE MOTION TO HAVE A SECOND.

I'LL SECOND MR. TO MAKE SECOND.

A MOTION CARRIES.

SAY SOMETHING REAL QUICK.

YES, SIR.

I, I WANT TO THANK PATTY.

Y'ALL DON'T REALIZE THAT RUNNING THE JAIL ALSO I HAVE TO DO MAIL-IN BALLOTS AND ALL THAT AND SHE HELPS ME A LOT WITH THAT.

A LOT OF PEOPLE DON'T UNDERSTAND THE JAIL.

YOU'VE GOTTA DO THAT WHERE WE DON'T GET COMPLAINTS AND GET IN TROUBLE.

OH YEAH.

SHE'S DOING A REALLY GOOD JOB IN HELPING US IN KEEPING THE OKAY.

KEEPING THAT PROCESS GOING.

[13. Commissioner Moore; Discuss/Consider approving Right of Way agreement for use by fiber internet installers.]

COMMISSIONER MOORE.

BUT I THINK DEB'S GOING TO ANSWER THIS ONE.

DISCUSS 'CAUSE THEY'RE PROVEN IT RIGHT OF WAY.

AGREEMENT FOR USE BY FIBER INTERNET INSTALLERS.

YES MA'AM.

SO I WAS CONTACTED BY OPEN INFRA COUNSEL ON THIS MATTER.

UM, THEY, THAT COMPANY IS THE ONE THAT HAS INSTIGATED THIS.

THE NEW PROCEDURES THAT WE PUT IN PLACE ALREADY AND THE CONTEMPLATED CHANGE FOR THIS RIGHT OF WAY AGREEMENT.

THEY HAVE ASKED US TO TABLE THIS FOR A FEW WEEKS WHILE WE WORK ON AN ALTERNATIVE SOLUTION DIRECTLY WITH THEM.

SO, UM, THEY UNDERSTAND THAT, UH, THE PERMITS ARE STILL ON HOLD FOR THEM WHILE WE WORK THROUGH ALL THESE ISSUES THAT WE'VE HAD.

AND, UM, I'LL ASK Y'ALL TO TABLE THIS UNTIL WE CAN WORK WITH THEM AND GET SOME SORT OF RESOLUTION WITH THEM.

OKAY? I NEED A MOTION.

I'LL MAKE THE MOTION.

MR. MOORE MAKES A MOTION TO HAVE A SECOND.

I SECOND.

THERE YOU GO.

MR. BAR MAKES SECOND.

14, DISCUSS, CONSIDER APPROVAL OF THE PRECINCT 1 20 19 ROAD BOND FUNDING TRANSFER IN THE AMOUNT OF $102,722 AND 67 CENTS.

[14. Commissioner Hunt; Discuss/Consider approval of Precinct 1 2019 Road Bond funding transfer in the amount of $102,722.67.]

YES SIR.

UH, THIS IS JUST, UH, KIND OF CLEANED UP SOME ACCOUNTING.

THERE'S MONEY LEFT

[00:30:01]

OVER WHEN THEY THERE, UM, APPROPRIATED ALL THE FUNDS FROM THE BOND ELECTION.

AND THEY FUNDED EVERYTHING AND THEY HAD THIS LEFT OVER AND IT'S SET IN THE LOT ITEM FOR SEVERAL YEARS NOW.

SO, UM, YOU KNOW, I'M DOWN TO ONE LAST ROAD TO DO AND THAT LAST ROAD I'VE GOT, ALL MY BOND IS FUNDED.

SO WE'RE GONNA PUT THIS IN MY DISCRETIONARY FUND, SO, OKAY.

JUST TO CLEAN THE CLEANING EVERYTHING UP, YOU PUT THAT IN FORM OF A MOTION.

MAKE A MOTION.

MR. HUNT MAKES THE MOTION.

DO I HAVE A SECOND? SECOND.

MR. PHIPPS MAKES THE SECOND.

MOTION CARRIES.

ALRIGHT, MR. HUNT,

[15. Commissioner Hunt; Discuss/Consider renewing interlocal agreement with the City of Post Oak Bend.]

YOU'RE NUMBER 15.

DISCUSS AND CONSIDER RENEWING INTERLOCAL AGREEMENT WITH THE CITY OF POST OAK BEING, UH, YES.

JUST THE INTERLOCAL AGREEMENT FOR US.

WE HAVE A CONTRACT TO PATCH SOME OF THEIR, THEIR ROADS OUT THERE AND MOW AND WE MOW FOR 'EM.

YOU KNOW, SO THAT'S ALL THIS IS, IS TO, IT'S JUST PAPERWORK.

CAN YOU PUT THAT IN FORM? MOTION? I'LL MAKE A MOTION.

COMMISSIONER HUNT MAKES THE MOTION TO HAVE A SECOND.

MR. PHIS MAKES SECOND.

DISCUSS, CONSIDER APPROVING ZA COUNTY INMATE HOUSING CONTRACT.

MOTION CARRIE.

SHERIFF BEAVERS NUMBER 16,

[16. Sheriff Beavers; Discuss/consider approving Van Zandt County Inmate Housing Contract.]

GOOD MORNING COMMISSIONERS.

THIS IS A CONTRACT THAT, UH, WE'RE HOUSING SOME HELPING SHERIFF CARTER CALL ME.

THEY NEEDED SOME HELP WITH SOME INMATES WITH THEIR JAIL.

UH, SO WE'RE HOUSING ANYWHERE FROM FIVE TO 10.

UH, BUT WE DON'T HAVE INTERLOCAL AGREEMENT.

WE'VE RUN THIS THROUGH LEGAL, THEY HAVE PRODUCED IT.

WE, I JUST NEED Y'ALL'S APPROVAL TO DO IT.

AND THEN THERE SHERIFF CARTER IS WORKING WITH HIS COMMISSIONER'S COURT TO GET THAT APPROVAL.

WE CAN DO THE BILLING ASPECT OF IT.

SO WE'RE ASKING FOR YOUR APPROVAL WITH THIS CONTRACT.

WE CHARGE, WE CHARGE HIM ARE $600 A DAY IN THESE WE'RE CHARGING 'EM $60 A DAY.

HUH? IT'S THE SAME THING WE'RE GETTING TO THE US MARSHAL CONTRACT.

WE WON'T GO ANY LOWER.

WE'RE GONNA STAY WITH OUR NORMAL RATE.

WELL, THAT HELPS THEM OUT SOME DAYS.

SOMEBODY NEED TO HELP.

WELL, THEY, THEY'RE OVERCROWDED, SO THEY'RE HAVING A FEW PROBLEMS WITH THE JAIL COMMISSION.

OH, GIVE A REPORT ON THE JAIL COMMISSION.

I, THAT'S ANOTHER, THAT'S THE NEXT ONE.

WE'RE GO NEXT ONE.

WE'LL TALK TO THAT.

WE GOTTA THIS ONE FIRST AND I'LL MAKE A MOTION.

YOU MAKE THAT MOTION TO APPROVE THIS.

I THOUGHT YOU MIGHT MR. MAKE A MOTION.

HAVE A SECOND.

I THOUGHT SINCE YOU'RE LOOKING AT ME, I YOU'RE LOOKING AT YOU.

ALRIGHT, SHERIFF, PRESENT REPORT

SOMETHING MAKES A SECOND.

ALL IN FAVOR CI.

ME LOOKING MAN.

ALRIGHT, MOTION CARRIES.

THANK YOU GENTLEMEN.

[17. Sheriff Beavers; Present report on jail inspection.]

ON JAIL INSPECTION.

WELL, WE HAD OUR JAIL INSPECTION LAST WEEK AND UH, THE COMMISSION WAS DOWN.

MIKE, OUR INVESTIGATOR, OUR INSPECTOR, HE, HE MADE IT DOWN, UH, CALLED THE JUDGE WHEN HE ARRIVED, TOLD HIM WHAT WAS GOING ON.

THE JUDGE HAD OTHER, UH, REQUIREMENTS THAT HE HAD TO GO TAKE CARE OF.

SO USUALLY WE HAVE TO HAVE A COMMISSIONER OR A COUNTY JUDGE SIGN THAT.

SO, UH, I KIND OF REACHED OUT TO COMMISSIONER MOORE 'CAUSE HE IS NEW.

MOST OF Y'ALL HAVE SEEN EVERYTHING.

SO I WANTED TO ENLIGHTEN HIM ON WHAT WE'RE DOING ON THE JAIL.

COMMISSIONER.

FIXING TO GO TO OUR VERY FIRST BREAK THAT WE HAD PROBABLY EIGHT YEARS AGO.

SO WE AS HE CALLS HIMSELF THE ROOKIE.

SO WE BROUGHT HIM, WE BROUGHT HIM IN TO WHERE HE COULD UNDERSTAND THE INSPECTION ASPECT OF IT AND WHAT THEY DO.

YOU KNOW, THE BIG THING THAT WE ALWAYS HAVE TO COVER, THERE'S OVER 600 POINTS IN THIS JAIL INSPECTION THROUGH WALKTHROUGH AND THAT THAT COVERS LIFE SAFETY, THE RELEASES, THE RECORD, THE PROCESSES, WHICH IS A LOT OF DILIGENT PAPERWORK.

AND, YOU KNOW, MISTAKES IS WHAT WE PRO HUMAN ERROR IS WHAT CAUSES US PROBLEMS. SO THAT'S WHY WE DO SO MUCH TRAINING AND DILIGENT.

BUT WE DID REALLY, REALLY GOOD THROUGH THE INSPECTION.

THE ONLY ONE THING, WE DID FIND A SMALL ERROR IN OUR CLASSIFICATION.

AND WE HAVE TWO SCALES WHEN WE SHOULD ONLY HAVE ONE SCALE THAT THE COMMISSION DONE, BUT EVERYBODY WAS CLASSIFIED PROPERLY.

SO IT WASN'T A MISTAKE.

IT'S JUST WE'RE USING TWO.

SO WE'RE ASKING THE COMMISSION TO GIVE US THEIR SCALE OF CLASSIFICATION, WHICH LOWERS THESE DRUG OFFENSES DOWN TO MISDEMEANORS OR, UH, MEDIUM RISK.

THAT WAY WE CAN CLASSIFY 'EM AND MOVE 'EM AND THAT'LL MAKE SOME OF 'EM A LITTLE LOWER RISK INSTEAD OF HIGHER RISK.

SO THAT WAS THE ONE ASPECT THAT THEY FOUND.

BUT THEY DID WALK THROUGH AND SEE EVERYTHING WAS UP.

LIFE SAFETY, ALL OF OUR TRAINING FOR OUR STAFF, MAKING SURE THAT ALL OUR NEW JAILERS, YOU KNOW, THEY, THEY, THE NEW ONES HAVE TO HAVE THEIR LICENSE WITHIN A YEAR, BUT ALSO, IF YOU REMEMBER WHEN THE LAW CHANGED, THEY HAVE TO BE SCHEDULED AND ON A CLASS ROSTER.

SO WE DO THAT.

AND SO, YOU KNOW, IT'S REALLY GREAT INSPECTION.

UH, AND THEN THEY WALK THROUGH THE JAIL AND AS ALWAYS, THEY ALWAYS COMMEND US ON HOW CLEAN OUR JAIL IS.

BUT THE ONE THING WE DO HAVE GOING ON, AND I DID TAKE COMMISSIONER BACKER, YOU KNOW, YOU ALWAYS HEAR ME TALKING ABOUT THE PLUMBING ISSUES THAT WE'VE BEEN DEALING WITH, WITH UNDERNEATH THAT BUILDING, WHICH WE DID LAST 10 YEARS.

SO I'LL I'LL SAY THAT MUCH.

WE LASTED 10 YEARS BEFORE WE HAD PROBLEMS, BUT WE STILL HAVE PLUMBING ISSUES AND BRASS UNDERNEATH IT.

AND HE'S, HE GOT TO SEE QUITE A BIT OF THAT.

SO IF, IF YOU WANNA COME SEE IT, HOLLER AT ME.

THE GROUND IS PROBABLY ABOUT, I'D SAY A FOOT OFF THE CONCRETE.

THAT'S HOW MUCH THAT BUILDING HAS MOVED AND HEAVED.

BUT THAT, THAT'S OUR BIGGEST ISSUE RIGHT NOW IS JUST PLUMBING.

AND IT'S EXPENSIVE 'CAUSE EVERYTHING IS BY HAND.

THEY HAVE TO BREAK EVERYTHING BY HAND, DIG IT OUT ALL BY HAND AND HAULING OFF ALL THE DIRT.

BUT THEY DID LOOK AT THE ENGINEER.

WE'VE ALWAYS FILLED THE DIRT BACK IN WITH NEW SAND, BUT NOW WE'RE

[00:35:01]

SO WE'RE FIXING HAVE TO REPAIR SOMETHING.

SO TALKING TO ENGINEERS AND THEY, THEY'VE DONE A STUDY AND SAYING, DON'T PUT DIRT BACK IN IT.

HANG IT AND LET IT MOVE AND HA HAVE THE ROOM 'CAUSE THE DIRT'S IS THAT FAR OFF THE BUILDING.

ANYHOW.

SO WE'RE FIXING TO TRY THAT ASPECT OF IT AND SEE IF THAT HELPS US.

I'M HOPING IT IS .

SO I THINK WE MIGHT HAVE SOME SPARE CARDBOARD WHEN THEY GET THROUGH FIXING TIRES.

, BUT IN THERE.

SO THAT, THAT'S A BIG THING.

AND, AND WHICH HE, HE WENT THROUGH THERE AND LOOKED AT EVERYTHING LIKE, LIKE HE ALWAYS SAYS.

AND IF YOU LOOK AT ALL OF OUR REPORTS, AND THIS IS OUR 19TH YEAR FOR PASSING CONSECUTIVE JAIL INSPECTIONS.

SO I'M PROUD OF MY STAFF.

UH, THE MANY AND WOMEN OVER HERE WORK REALLY HARD IN DOING THAT AND MAKING SURE THAT WE GET ALL OUR TIMESTAMPS.

UH, THE ONE THING I WILL TELL YOU, OUR MENTAL HEALTH STUFF IS WORKING.

I KNOW Y'ALL HAVE INVESTED A LOT IN IT WITH OUR STAFF AND OUR PEOPLE.

YOU KNOW, THE TWO JENNIFERS ONE THAT WORKS FOR ME, ONE THAT WORKS FOR NE AND DONE IT, YOU KNOW, I USED TO COME TO Y'ALL WITH ABOUT 10 OR 12 ON OUR LIST TODAY WE HAVE FOUR.

SO THAT'S A GREAT DAY IN IN WHAT WE'RE DOING.

AND WE'RE REALLY NOT DOING A JAIL BASED RESTORATION LIKE WE WANTED TO.

WE'RE DOING A JAIL BASED, UH, UH, COMPETENCY SERVICES IS WHAT WE'RE DOING.

SO WE CAN'T FIT ALL THE OTHER, BUT WE'RE DOING THE SAME THING AS ROCKWELL AND SOME OF THE OTHER, IT IS, IT IS NOT A JAIL BASED, BUT WE'RE DOING THE SERVICES ASPECT OF IT AND WE'RE GETTING PEOPLE MOVING AND GETTING 'EM OUTTA JAIL AND GETTING 'EM THROUGH COURT OR GETTING 'EM WHERE THEY NEED TO BE OR IF, IF WE'RE NOT GETTING 'EM RESTORED IN OUR BUILDING.

SO THAT'S WORKING FOR US.

SO THAT'S SAVING TAXPAYERS MONEY INSTEAD OF US WAITING 700 DAYS TO SEND THEM TO STATE AND THEN THEY COME BACK OR 300 DAYS TO SEND 'EM TO TORO STATE.

SO I'M PROUD OF OUR INSPECTION.

UH, I THINK IT WENT REALLY GOOD.

UH, YOU KNOW, I'LL SAY WE GOT A REPORT CARD OUTTA THE JAIL COMMISSION FOR OUR A PLUS.

SO I'M HAPPY AND I APPRECIATE THE STAFF AND ALL THE HARD WORK OF THE ADMINISTRATION OVER THERE DOING A GREAT JOB FOR US.

YOU KNOW, I WENT ON TWO OF THOSE INSPECTIONS PRIOR AND THE, THE JAIL INSPECTOR ALWAYS COMMENTED, HE WISHED EVERY JAIL WAS AS GOOD, RAN AS GOOD AS THIS ONE.

WELL YOU CAN PROBABLY TELL HIM BECAUSE HE HEARD THE PRETTY WELL CLOSE TO THE SAME COMMENT.

EXPECTS EXCELLENCE, THE RESULT.

AND HE WAS, UH, VERY, UH, WELL SPOKEN OF OUR COUNTY.

HE MENTIONED THERE'S SOME OTHER COUNTIES THAT HE, HE DOESN'T LIKE TO GO TO , BUT THIS IS ONE THAT HE SHOWS UP AND HE EXPECTS EXCELLENCE.

SO ANYWAY, WE HAVE A VERY GOOD REPUTATION WITH THE STATE ON OUR JAIL STANDARDS.

WE NEED TO KEEP IT THAT WAY.

WELL I, YEAH, I KNOW, I KNOW THAT WHEN I'VE BEEN ON THE SAME THING, I'VE HEARD THE SAME COMMENTS.

THEY CAN'T TALK WELL ENOUGH ABOUT OUR JAIL AND UH, YOU KNOW, EVEN ON ONE OF THEM, HE CALLED ME BEFORE THEY CAME BECAUSE HE HAD A ISSUE ABOUT THE, THE CONCRETE RAISING UP AND SHUTTING THE DOOR.

AND WE WENT OVER AND CUT IT OUT BECAUSE WE DIDN'T WANT A BAD REPORT AND WE, WE HELPED HIM FIX THAT.

YOU KNOW WHAT I MEAN? AND THAT'S JUST WHAT WE DO.

A WHOLE COUNTY PITCHES IN JAIL DOESN'T BELONG TO ONE PER, IT BELONGS TO ALL HAM COUNTY AND PEOPLE'S GOTTA UNDERSTAND THAT.

SO WE, THAT'S OUR BIGGEST LIABILITY SITTING HERE.

COUNTY, Y'ALL KNOW, Y'ALL GO TO SCHOOL ALL THE TIME AND Y'ALL SEE SOME OF THESE PLACES THAT HAVE HACK AND THE JAIL COMMISSION IS A REALLY GREAT COMMISSION.

IT'S KINDA LIKE THE FIRE COMMISSION.

THEY'RE GOOD.

THEY, THEY'RE HERE TO HELP US SUCCEED.

AND THEY DO.

AND LIKE I SAY, IF WE MAKE A MISTAKE, I'M THE FIRST ONE TO CALL 'EM, TELL 'EM, YOU KNOW, WE MADE A MISTAKE, WE'VE ALREADY GOT CORRECTIVE ACTION AND WE'VE GOT A PLAN FOR ACTION TO FIX THAT ISSUE.

SO, YOU KNOW, I APPRECIATE THE WORKING RELATIONSHIP WITH THEM AND, AND ALL OF THEM.

SO, AND I THINK ALL THE, YOU KNOW, EVERYONE WATCHING CAN ALSO KNOW THAT THE JAIL'S OUR GREATEST LIABILITY.

SO AS A COUNTY.

SO ANYWAY, THAT'S, THAT GRADE'S VERY IMPORTANT.

SURE IT IS.

TO THE FACT THAT THAT'S, THAT COULD BE A VERY CRITICAL, IT OPERATES 24 7 NONSTOP.

YEP.

IT'S OUR LAS VEGAS .

IT JUST DOESN'T PAY OUT ANY MONEY.

I, I WILL TELL YOU, EVEN EVEN WHEN WE WAS DOING OUR WALKTHROUGH, YOU KNOW, 'CAUSE WE GO IN EVERY CELL, THEY CHECK THE WATER, MAKE SURE IT'S HOT AND EVEN TO INTERVIEW SOME INMATES AND YOU KNOW, IT'S KIND OF SHOCKING HOW THE INMATES SAYS, YOU KNOW, IT'S, IT'S ALL, THEY'D LIKE MORE FOOD BUT THE FOOD'S ALL RIGHT.

SO, YOU KNOW, I HADN'T SEEN NOBODY LOSE WEIGHT IN THERE YET.

BUT, WELL WHEN, WHEN I WENT THROUGH THE INSPECTOR, WHEN I FIRST CAME IN, ONE OF THE INMATES TOLD THE UH, INSPECTOR, HE SAID, IF YOU GOTTA GO TO JAIL, THIS IS THE PLACE TO GO.

YOU KNOW, HE'S SEEN A FEW .

YOU KNOW, WE TREAT PEOPLE LIKE HUMAN BEINGS.

THEY ARE HUMAN BEINGS, YOU KNOW, SOME OF 'EM MAKE REALLY POOR CHOICES, BUT WE'RE HERE TO GET 'EM THROUGH THEIR PROCESS AND THAT'S OUR JOB.

WELL WE APPRECIATE IT VERY, VERY MUCH.

WELL I APPRECIATE I PREACH Y'ALL, Y'ALL SUPPORT AND HELPING US MAINTAIN AND KEEPING THE BUILDING TO WHAT WE'RE AT.

WELL I KNOW THAT ON MY FIRST ONE THAT JAKE WENT WITH ME, JUDGE, YOU KNOW, SEVERAL YEARS BACK, HE KNEW EVERYBODY IN THERE .

I STILL NOT UNDERSTANDING THEN.

I DIDN'T KNOW ANYBODY HE KNEW YOU ALL RUN TOGETHER.

COME ON.

I KNOW.

I SAID MAN, HE'S A POPULAR GUY IN THERE.

WELL I APPRECIATE YOUR HELPING SUPPORT WITH MY STAFF.

YOU BET.

MR. MOORE MAKES THE MOTION.

I'M SAFE.

SO I NEED A MOTION TO UH, HIS REPORT TO ACCEPT IT.

SIR, I'LL MAKE THE MOTION.

[00:40:01]

I HAVE A SECOND.

SECOND.

MR. BARR MAKES A SECOND.

ALL FAVOR SAY AYE.

AUDITOR, IT'S YOUR TURN TO DISCUSS CONSIDER LINE, ITEM AND BUDGET TRANSFERS.

OKAY MS.

[18. Auditor; Discuss/Consider line-item and budget transfers/corrections.]

UM, GOOD MORNING.

THESE ARE EMAILED TO YOU PREVIOUSLY.

MOST OF THEM ARE JUST ROUTINE, UM, BUDGET AMENDMENTS AND THEN SOME CORRECTIONS TO THE, UM, ORIGINAL BUDGET THAT WERE OVERLOOKED.

SO IF Y'ALL HAVE ANY QUESTIONS, ANY QUESTIONS OR COMMENTS? NOPE.

RANDY? NO.

I'LL MAKE A MOTION.

MR. PHE MAKES THE MOTION TO ACCEPT AND HAVE A SECOND.

MR. HUNT MAKES A SECOND.

MS. ALTER AGAIN, DISCUSS.

MOTION CARRIES NUMBER 19,

[19. Auditor; Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor.]

CONSIDER CLAIMS FOR PAYMENT OR FINANCIAL INFORMATION IS PROVIDED BY YOU.

SO THIS WEEK WE ARE ASKING FOR PAYMENT OF, UM, ACCOUNTS PAYABLE INVOICES.

TOTAL IS $1,313,312 AND 34 CENTS.

AND MAJORITY OF THAT IS MADE UP OF, UM, OUR 2019 ROAD BOND EXPENDITURES.

JP CORP COSTS AND ARPA EXPENDITURES.

OKAY, WE ASK FOR YOUR APPROVAL MOTION.

MR. HU MAKES MOTION TO HAVE A SECOND.

MR. MOORE MAKES SECOND.

A MOTION CARRIES.

THANK YOU BRANDY.

[20. Judge Allen; Discuss/Consider exiting regular meeting and enter an executive session pursuant to Texas Government Code §551.076 to discuss security matters concerning the primary election.]

NUMBER 20.

DISCUSS FIT OR EXIT IN REGULAR MEETING AND ENTER TO EXECUTIVE SESSION PURSUANT TO GOVERNMENT CODE 5 5 1 0.076 TO DISCUSS SECURITY MATTERS CONCERNING THE PRELIMINARY ELECTION.

SO I NEED A MOTION.

PRIMARY ELECTION.

PRIMARY ELECTION.

I'LL MAKE THE MOTION.

MR. MOORE MAKES MOTION.

DO I HAVE A SECOND? I'LL SECOND.

MR. MOORE MAKES SECOND.

EXIT EXECUTIVE SESSION AND GO BACK INTO REGULAR MEETING.

A AYE.

MOTION CARRIES.

THANK YOU GENTLEMEN.

THANK Y'ALL FOR COMING.

OKAY, WE'RE BACK OUT OF EXECUTIVE SESSION.

IT IS 10 0 3.

AND THERE I NEED A MOTION TO

[21. Judge Allen; Discuss/Consider exiting executive session and enter back into a regular meeting.]

I'LL MAKE A MOTION.

I SECOND MR. BARBER MADE THE MOTION.

COMMISSIONER MORE SECOND.

NO ACTION TO BE TAKEN FROM THE EXECUTIVE SESSION.

A AYE.

MOTION CARRIES NUMBER 22.

AND THERE'S

[22. Judge Allen; Discuss/Consider taking any action resulting from executive session]

AND NOW IS COMMISSIONER PHILLIPS

[23. Adjourn Meeting]

TURN.

I'LL MAKE A MOTION TO ADJOURN THIS MEETING.

YOU HAVE A MOTION? I HAVE A SECOND.

ALL RIGHT, I SECOND.