[00:00:02]
ALRIGHT, I'D LIKE TO WELCOME EVERYONE TODAY TO SPECIAL MEETING.UH, WE NOT HAVE OUR OPENING CEREMONIES LIKE WE USUALLY DO.
WE JUST HAVE THREE ITEMS ON THE AGENDA.
[Items 1 & 2 ]
MR. STEVE, YOU'LL COME AHEAD AND GO FORWARD, COME FORWARD.UH, WE'LL DO NUMBER ONE, DISCUSS AND CONSIDER ISSUANCE OF AN RFP FOR DEBRIS REMOVAL.
NUMBER TWO IS DISCUSS, CONSIDER ISSUANCE OF AN RFP FOR DEBRIS MONITORING.
AND THEN THE LAST ONE, THESE ARE ALL RELATED.
SO DISCUSS, CONSIDER ISSUANCE OF RFP FOR PUBLIC ASSISTANCE CONSULTING SERVICES TO INCLUDE, WE'LL DO THAT LAST.
UH, IN ORDER TO MEET THE FEMA GUIDELINES AND TO HELP EACH OF THE PRECINCTS OUT WITH DEBRIS REMOVAL, WE'RE ASKING FOR OUR RFP TO GET A COMPANY TO COME IN AND DO THE DEBRIS REMOVAL AND HELP GET THAT MOVED FROM THE SITES AROUND THE COUNTY TO A TEMPORARY DEBRIS REMOVE OR T TEMPORARY DEBRIS MANAGEMENT SITE.
WE'VE GOT THREE OF 'EM IDENTIFIED AND NOW APPROVED BY DCQ.
UH, TO MEET FEMA GUIDELINES, WE HAVE TO HAVE A SEPARATE COMPANY MONITOR THESE IN ORDER TO MAINTAIN THEIR LOAD TICKETS AND EVERYTHING.
MAKE SURE THEY'RE NOT PUTTING A FALSE BOTTOM IN A DUMP TRUCK TO, YOU KNOW, MAKE MORE OFF OF IT.
SO IT'S A CHECKS AND BALANCE THING.
THAT'S WHY THOSE TWO USUALLY GO TOGETHER.
AND WHAT WE'RE ASKING IS A ONE YEAR CONTRACT WITH THREE ONE YEAR RENEWALS ON THIS SO THAT IN THE FUTURE IT'S SIMPLY TURN THIS CONTRACT ON AND WE WON'T HAVE THE DELAYS LIKE WE'VE HAD THIS TIME.
AND EXPLAIN TO THEM TOO, 'CAUSE WE HAD A MEETING YESTERDAY WITH FEMA AT YOUR OFFICE FE AND THERE'S, THERE IS SO MANY CAVEATS TO WHAT THEY CAN DO IF WE QUALIFY AND THEY'VE NOT FLIPPED THE SWITCH TO QUALIFIES FOR ALL THESE NOPE, NOT YET.
AND WE'RE NOT GONNA ACTIVATE IT UNTIL WE'RE GONNA GET REIMBURSEMENT FROM FEMA FOR THIS.
UH, THE INDIVIDUAL ASSISTANCE HAS BEEN DECLARED, THAT'S WHAT FEMA IS HERE FOR NOW.
WE HAVE A MEETING AT 10 THIS MORNING.
THEY'RE, IT'S CALLED THEIR DSA OR DISASTER SURVIVOR ASSISTANCE GROUP WILL BE GOING OUT ACROSS THE COUNTY, ONE AREA AT A TIME, WALKING THE STREETS, GOING HOME TO HOME TO IDENTIFY PEOPLE THAT NEED ASSISTANCE AND HELP THEM TO APPLY FOR FEMA, YOU KNOW, ASSISTANCE IN WHATEVER FORM.
SO WE'RE, WE'RE GETTING PEOPLE ON THE GROUND AS QUICKLY AS WE CAN TO GO HELP OUR, OUR CITIZENS.
UH, THIS IS A SIDE WE'VE NOT USED SINCE I'VE BEEN HERE IN KAUFFMAN COUNTY ON INDIVIDUAL ASSISTANCE.
AND SO FAR I'VE BEEN VERY PLEASED WITH THE RESPONSE FROM FEMA AND, AND THE STATE ON THAT.
SO, WELL, THEY WERE VERY INFORMATIVE YESTERDAY AND WANT TO HELP AND OFFERED A LOT OF THINGS THAT WE DIDN'T KNOW THEY HAD.
AND THAT'S, THAT'S, THAT'S WHAT'S REALLY EXCITING ME BECAUSE MY DEAL IS WHATEVER WE CAN DO TO HELP OUR CITIZENS, WE NEED TO DO IT.
SO THAT, THAT'S, AND THIS TIES INTO IT TO HELP GET THIS DEBRIS MANAGED.
WE'RE TRYING TO GET IN SOME VOLUNTEER GROUPS ALSO FOR, ESPECIALLY THE ELDERLY AND HANDICAPPED FOLKS ACROSS THE COUNTY GET THIS STUFF CLEANED UP IN THEIR HOUSES AND YARDS.
SO, UM, IT'S A TIMELINE THAT WE, WE, WE DO THIS, WE'RE NOT QUALIFIED YET FOR ASSISTANCE.
BUT YOU FEEL CONFIDENT THAT WE WILL, WE HAVE FAR EXCEEDED OUR THRESHOLD IN OUR ENTRY SO FAR WE'RE AT 1.4 MILLION.
SO I CAN'T SEE THEM NOT DOING IT.
UH, STATE REPRESENTATIVE OR US REPRESENTATIVE LANCE GOODEN IS STAYING ON THEM AT THE FEDERAL LEVEL TO GET IT DONE.
SO, UH, I APPRECIATE HIS HELP ON THAT.
SO WE'RE TRYING TO PUSH THEM ALONG, BUT I GUESS THEY'VE JUST GOT SO MUCH RIGHT NOW THAT IT'S TAKING FEMA TIME TO APPROVE STUFF.
SO I I, AS FAR AS THE TIMELINE FOR THIS, RFP, I MEAN, DO IS THIS, BECAUSE IN MY PRECINCT THERE'S DEBRIS ON THE SIDES OF THE ROAD.
THERE'S ONE LANE'S OPEN, THERE'S CURVES AND IT'S HAZARDOUS FOR THE FOLKS.
AND THESE TREES ARE NOT LIKE TREES.
THESE ARE A HUNDRED YEAR OLD TREES THAT ARE, YOU KNOW, YOU CAN'T HARDLY MOVE 'EM WITH THE EQUIPMENT TO GET 'EM TOTALLY OUT OF THE ROAD.
SO THERE IS SOME EXPOSURE TO A MOTORIST GOING DOWN THE ROAD.
SO CAN THIS BE EXPEDITED AS AN EMERGENCY TYPE? JACK? CAN YOU ANSWER THAT? I CAN.
[00:05:01]
SO TALKING TO STEVE, UH, MY UNDERSTANDING IS THAT, UH, FROM FEMA'S SIDE, THAT TO QUALIFY FOR THE REIMBURSEMENT THAT YOU HAVE TO FOLLOW ALL YOUR NORMAL PROCEDURES, UH, WE EVEN INQUIRED ABOUT USING SOMETHING THAT WAS ON A CO-OP.UH, AND THE REPRESENTATIVE THAT WAS IN HIS OFFICE THAT DAY SAID, NO, YOU HAVE TO DO WHAT'S IN YOUR NORMAL PROCEDURES.
UH, SO IN FULL DISCLOSURE, UH, WHEN I TALKED TO STEVE LAST WEEK, UH, I SAW WHERE THIS WAS GOING.
SO, UH, BY STATUTE, WHENEVER YOU ADVERTISE A BID, YOU, YOU CANNOT OPEN IT UNTIL 14 DAYS AFTER THE FIRST ADVERTISEMENT.
THAT'S SO, SO IT'S TWO WEEKS AFTER THE FIRST ADVERTISEMENT.
SO WHAT I DID, THAT'S WHY I'M SAYING FULL DISCLOSURE, I HAD TO HAVE MY AD IN LAST THIS PAST TUESDAY TO GET IN FOR THIS THURSDAY'S AD.
SO I PLACED AN AD, UH, TUESDAY THAT RAN YESTERDAY.
SO THE CLOCK IS RUNNING, AND SO WE CAN LITERALLY OPEN THIS BID.
I'VE GOT A CLOSING ON, UH, THE 20TH.
SO, AND THEN WE CAN, I COULD PUT ON THE AGENDA TO AWARD THE FOLLOWING.
THAT 20TH IS A FRIDAY OR THURSDAY, I'M SORRY.
AND SO ON TUESDAY THE WEEKEND CAN, AND SO TU I PUT ON AGENDA TO AWARD.
SO IT, IT WOULD GIVE US FRIDAY AND MONDAY TO EVALUATE IT AND THEN BRING IT TO YOU GENTLEMAN TO AWARD.
SO THAT'S I DID ON MY PART BECAUSE WHAT I'M TOLD WE HAVE TO DO OUR NORMAL PROCEDURES TO QUALIFY.
SO, SO YOU'RE TALKING THE 25TH BEFORE WE COULD EVEN VOTE ON IT TO GET IT PUT INTO EFFECT? THAT WOULD BE CORRECT.
BUT THIS IS PROBABLY THE FASTEST YOU'LL EVER SEE AN RFP GO OUT, MUCH LESS THREE OF 'EM.
AND, AND, UH, WE PREPARED THE DOCUMENTS.
I'VE GOT 'EM OUT TO THE, STEVE GAVE ME A LIST OF VENDORS HE'S AWARE OF.
UH, WE STAYED, WE'VE WORKED AND WE'VE GOT THIS DOCUMENTS IN THE HANDS OF THESE PEOPLE THAT STEVE RECOMMENDED.
IT'S ALSO LOADED UP ON THE, UH, SERVICE WE USE THAT, THAT THAT SENDS OUT BIDS AND NOTIFIES FOLKS.
SO WE'VE GOT IT EVERYWHERE, BUT WE'VE GOT IT IN THE HANDS OF, OF PLAYERS THAT WE KNOW DO THIS AND HAVE DONE IT IN THE PAST.
UH, I ACTUALLY HAD THIS IN, IN, IN, UH, DONE WHEN I SURE.
FIRST TIME WE HAD THIS IN PLACE.
AND I CAN'T SPEAK WHY IT'S NOT DONE NOW, YOU KNOW, BUT WE HAD IT IN PLACE.
BUT, UH, IT'S GONNA BE A DEAL WHERE I THINK YOU SAID THREE YEARS, IT IS ACTUALLY A ONE YEAR CONTRACT WITH TWO RENEWALS.
BUT ONCE YOU, ONCE YOU GET THIS DONE, IT'S KIND LIKE IT'S IN PLAY.
SO NEXT YEAR AT THIS TIME, IF WE HAVE AN INCIDENT, WE CAN JUST PICK UP THE PHONE AND, AND SPEED THE PROCESS AND ACT THIS.
SO HOPEFULLY WE'LL NEVER NEED TO USE IT, BUT YES, IT'LL BE IN, IT'LL BE IN EFFECT.
SO AS FAR AS IN MY SHOES, WHEN I'VE GOT DEBRIS EVERYWHERE LIKE THAT.
SO MY BEST OPTION IS TO GO AHEAD AND START REMOVING THE STUFF AS I CAN.
EVERYTHING THAT IS A HAZARD, YOU CAN MOVE NOW.
THAT, AND I'VE LOOKED THAT UP YESTERDAY IN THE FEMA GUIDELINES, AND THAT'S PERMISSIBLE AND THEY WILL REIMBURSE FOR THAT.
I, I DON'T MIND THE PICTURES, BUT YOU KNOW, I MEAN, IT'S BECAUSE WE'VE GOT TO KEEP TRACK OF ALL THE LOADS TO KEEP IT HELPS.
WE'VE GOT TO TRACK THE LOADS AND TAKE PICTURES.
UH, I SPOKE WITH COMMISSIONER HUNT ABOUT, IT'S AN APP CALLED THEODOLITE, WHICH GIVES YOU THE DATE, THE TIME, THE LATITUDE LONGITUDE WITH THAT ONE PICTURE.
IT SATISFIES FEMA'S REQUIREMENTS.
THE ONLY THING IT DOESN'T WOULD BE HOW MANY CUBIC YARDS.
IT'S LIKE $10 LIFETIME FOR THE, FOR, FOR THE APP.
BUT THAT WOULD GO A LONG WAY TO HELPING US TRACK IT QUICKLY.
NOW WE, WE GOT A HEAD START ON THIS.
FOR EVERYBODY'S TRYING TO PUT THIS STUFF TOGETHER.
AND OUR CREWS, WE'VE BEEN PICKING UP BRUSH AND STUFF FOR FOUR WEEKS NOW, EVER SINCE THE FIRST ROUND STORMS COME.
SO WE ALREADY HAVE OUR BRUSH PILED UP AT THAT LOCATION I SENT YOU GUYS YES, SIR.
SO OF COURSE WE CAN'T TAKE PICTURES OF IT.
SO HOW'S THAT GONNA PLAY IN TO THE REIMBURSEMENT? PROBABLY WILL NOT GET REIMBURSED.
I I CAN ALWAYS TRY, BUT I WOULD GO UNDER THE ASSUMPTION THAT WE'RE NOT GONNA GET THAT PART REIMBURSED.
SO THAT'S WHAT I'VE BEEN TRYING TO DO IS HOLD OFF, WE CAN GET REIMBURSED TO, SO WE CAN MEET THE THRESHOLD.
BUT I MEAN, I, I'M GETTING, WE HAD, WE HAD LARGE, I'M GETTING BACK TO YOUR CORNER HERE.
WELL, AND IF FEMA REIMBURSE US, WE NEED TO GET THE MONEY FROM FEMA INSTEAD OF FROM THE GENERAL FUND.
AND THE ESTIMATIONS WE'VE ALREADY GOT ON THIS IS SOMEWHERE AROUND A QUARTER A MILLION DOLLARS WE COULD GET IN REIMBURSEMENT IF EVERYTHING FALLS.
SO IT'S NOT A SMALL AMOUNT OF MONEY AND NO, IT'S NOT.
I, I'LL, YOU KNOW, WE'LL DO WHATEVER YOU WANT ME TO.
I'M JUST TRYING TO GET WHAT I CAN FOR THE COUNTY TO HELP US.
AND THEN AS FAR AS THESE RFPS OR WHATEVER, UM,
[00:10:01]
ARE, ARE THEY, IS IS MULCHING IN THAT OR DO WE BURN IT AT THESE BURN SITES? IT'S IN THE REMOVAL.RFP FOR THEM, IT'S THEM PICK IT UP, TAKE IT TO THE SITE AND DISPOSE OF IT.
WHETHER GRINDING, AIR, CURTAIN, TRENCH, BURN, WHATEVER WE WANT 'EM TO DO.
BUT IT IS IN THAT RFP FOR THE CONTRACT.
AND IF WE'VE ALREADY HAULED IT TO A, THE CONTRACT'S STILL GOOD.
IF WE'VE HAUL IT OURSELVES AND WE GOT IT THERE, THEY JUST GO TO THE LOCATION, THEY'RE GONNA, THEY'RE GONNA GRIND AND MUL OR MULCH IT OR WHATEVER, BURN IT OR WHATEVER.
IF WE GRIND IT ON LOCATION, I DON'T KNOW HOW ALL THAT WORKS, BUT, WELL, I MEAN, LIKE US, WE, WE WE'RE CLEARING THE ROAD.
I MEAN WE'VE GOT, WE'VE GOT LARGE TREES.
LAND CROSSROAD, WE CAN'T, WE HAD TO, WE, WE WERE REMOVED THEM.
WE'RE NOT GONNA LEAVE THEM, CUT 'EM UP WHERE A CAR PASSES AND PUSH 'EM IN THE DITCH.
SO THINGS LIKE THAT WE CAN PROBABLY GET REIMBURSED FOR UNDER EMERGENCY PROTECTIVE MEASURES BECAUSE YOU HAD TO CLEAR THE ROADS.
SO YEAH, WE MAY BE ABLE TO RECOVER THAT.
AND THAT'S WHY THE PART WE HADN'T TOUCHED YET, THE CONSULTING, THOSE ARE THE PEOPLE THAT KNOW THE RULES AND CAN HELP US GET AS MUCH AS WE CAN.
AND WE'VE USED A COMPANY BACK IN 2015 FOR THE FLOODING AND IT WAS WORTH EVERY PENNY.
THEY'RE REIMBURSED AT A HUNDRED PERCENT FROM FEMA UNDER ADMINISTRATIVE COSTS.
SO THAT CONSULTING WON'T COST US A PENNY.
ANY, I JUST, I REMEMBER, AND I WANT TO THROW THIS IN THERE REAL QUICK AND I'LL BE QUIET.
THE PROBLEM I DON'T HAVE IS ANYTIME YOU HAVE GOVERNMENT MONEY INVOLVED, EVERYBODY WANTS TO OVERBID AND PRICE HIGH AND GOUGE EVERYTHING.
SO I JUST DON'T WANT US TO BE SUBJECT TO THIS CONTRACT, LIKE FOR A YEAR SAYING EVEN AFTER THE STORM DAMAGE IS CLEARED UP, SAY WE'RE JUST TRYING TO DO REGULAR BRUSH STUFF THAT, OH, WELL YOU HAD TO USE THESE GUYS THAT'S GOING TO TYPE IT OVER.
THIS IS ONLY FOR, FOR THE DISASTER.
ONCE WE SAY THAT IT'S DONE, WE TURN 'EM OFF.
JUDGE, ONE MORE THING I WOULD ADD, YOU KNOW, BY STATUTE, UH, AS YOU'RE AWARE THAT, UH, UH, IF THERE'S EMERGENCY TO PROTECT LIES AND PROPERTY IN THE COUNTY, YOU KNOW, WE CAN, YOU KNOW, UH, WITH THE COURT'S BLESSING, YOU CAN APPROVE SOMETHING OVER $50,000.
UH, I DON'T KNOW IF THAT WHATEVER HAPPENED, BUT IN THIS CASE, IF YOU GOTTA HIRE SOMEONE TO REMOVE IT, UH, LONG AS YOU MAKE SURE THAT YOU'RE, UH, THE EMERGENCY IS REMOVING IT OFF THE ROAD AND NOT IT'S SITTING ON THE SIDE OF THE ROAD.
NOW YOU WANNA DO SOMETHING WITH IT, BUT I'M JUST SAYING THAT IF YOU EVER GOT TO THAT, THERE'S AN AVENUE FOR THAT.
I MEAN, WE, WE'VE GOT A ROOT BALL THAT THE HOLE THAT AT, AT THE CORNER OF THE SIDE OF THE ROAD, WHENEVER THE TREE CAME DOWN, IT TOOK THREE DUMP TRUCKS FULL OF ROCK JUST TO FILL THE HOLE.
THAT'S HOW BIG THIS THING IS, YOU KNOW, AND THEN, YOU KNOW, SO IT, I MEAN, THERE'S SOME MONSTER TREES OUT THERE THAT OUR EQUIPMENT CAN'T PUT, CAN'T PUSH FAR.
SO ITEM NUMBER ONE, I WOULD NEED A RECOMMENDATION, UH, TO APPROVE THAT.
AND ITEM NUMBER TWO IS FOR THE DEGREE MONITORING.
NEED A MOTION TO APPROVE THAT? I'LL MAKE A MOTION.
DO I HAVE A SECOND? I'LL SECOND.
[3. Steve Howie: Discuss/ Consider issuance of RFP for Public Assistance Consulting Services to include project management, document collections, and submissions to Texas Department of Emergency Management and/or Federal Emergency Management Agency.]
CARRIES NUMBER THREE.IT'S A LITTLE BIT SEPARATE HERE.
DISCUSS, CONSIDER ISSUANCE OF AN RFP FOR PUBLIC ASSISTANCE COUNSELING SERVICES TO INCLUDE PROJECT MANAGEMENT, DOCUMENT COLLECTIONS, SUBMISSIONS TO, UH, DEPARTMENT OF ENERGY MANAGEMENT R AND R FEMA AGENCY.
AS I'VE BRIEFLY MENTIONED, WE HAD ONE IN PLACE IN 2015 AND THEY WERE WORTH EVERY PENNY BECAUSE THEY MADE SURE EVERY FORM WAS FILLED OUT.
EVERYTHING WE DID AS A COUNTY WAS CORRECT AND FILLED OUT.
THEY ADVISED US WHAT WE COULD AND COULDN'T DO.
AND I THINK IN 2015 THE FINAL TOTAL WAS SOMEWHERE AROUND ONE TO ONE AND A HALF MILLION DOLLARS THAT WE WERE REIMBURSED.
AND THAT WAS JUST FOR ROADS THAT GOT WASHED OUT.
SO THIS IS GONNA BE A LITTLE BIT BIGGER AND A LITTLE BIT DIFFERENT, BUT I WOULD, I WOULD NOT WANT TO GO THROUGH THIS WITHOUT SOMEBODY TO HELP US LIKE THAT.
OH, IT PAID, IT PAID OFF LAST TIME.
THEY CAME TO US AND WE DOCUMENTED EVERYTHING AND, AND, UH, IT WORKED OUT.
WE GOT ALL OUR ROSE MONEY BACK.
I MEAN, REALLY THE BRUSH MONEY? I DON'T KNOW THAT, YOU KNOW, 'CAUSE WE'RE, WE'RE NOT SPENDING A LOT, I MEAN, WE'RE PRETTY FORTUNATE.
I MEAN, YOU KNOW, SO THEY GOT US DOWN TO WHAT, $16,000 OF WHAT WE FINALLY SETTLED WITH AND IT WAS, NO, WE'VE BEEN SOME OF HIS OR SOMETHING LIKE THAT.
SO I NEED A MOTION FOR NUMBER THREE.
[00:15:02]
I'LL SECOND.[4. Adjourn Meeting. ]
ALL I'D ADJOURN THE, UH, MAKE A MOTION TO ADJOURN THE MEETING.MR. PHILLIPS MAKES THE MOTION TO HAVE A SECOND.