Aug 27, 2024 Commissioners Court

OKAY, HERE WE GO.

[Call to Order]

I'D LIKE TO WELCOME EVERYONE TO OUR REGULAR COMMISSIONER'S COURT MEETING.

IT'S TUESDAY, AUGUST THE 27TH.

WE'RE GONNA HAVE COMMISSIONER BARBARA LEAD US WITH THE INVOCATION, AND THEN COMMISSIONER HUNT'S GONNA LEAD US IN THE PLEDGES.

IF YOU'D JOIN ME IN STANDING, PLEASE, RIGHT WITH ME.

I'M HEAVENLY FATHER, I WANT TO THANK YOU FOR THIS DAY AND, UH, I WANNA THANK YOU FOR EVERYBODY THAT CAME OUT TO COURT THIS MORNING.

UH, WE WANT TO ASK A SPECIAL BLESSING ON ALL OF OUR EMPLOYEES HERE IN COFFIN COUNTY AND THANK THEM FOR THE GREAT JOB.

THEY DO ASK YOU, OF COURSE, TO BE WITH OUR FIRST RESPONDERS, UH, EVERYWHERE, BUT ESPECIALLY HERE LOCALLY THAT TAKE CARE OF US AND, UH, BE WITH OUR MILITARY ALL OVER THE COUNTRY AND ALL OVER THE WORLD.

UH, KEEP US ALL SAFE AND, UH, BLESS US ALL.

AND THAT'S IN YOUR SON'S NAME WE PRAY.

AMEN.

ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS.

ONE NATION UNDER GOD, INABLE WITH LIBERTY AND JUSTICE.

ALL HONOR.

HONOR THE TEXAS FLAG ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD.

[1. ROUTINE CORRESPONDENCE.]

ROUTINE CAR SHERIFF, YOU, UH, YOU HAVE SOME INFORMATION FOR US? YES SIR.

COMMISSIONERS, I JUST WANT TO KIND OF BRING YOU UP TO DATE ON THE SUBSTATION, HOW THINGS ARE GOING OVER.

EVERYTHING IS GOING GOOD, BUT WE MET WITH THE MAJOR OF COMPANY B WITH THE TEXAS RANGERS AND LET Y'ALL KNOW FIRST TIME IN HISTORY.

WE'VE HAD A RANGER ASSIGNED TO OUR COUNTY, BUT WE'VE NEVER HAD ONE STATIONED HERE.

SO WE'RE NOW STATIONED A TEXAS RANGER IN OUR SUBSTATION IN FARNEY.

SO THAT'S WHERE HE'LL BE HOUSED.

HE'LL BE WORKING OUTTA THERE.

SO I JUST WANTED TO GIVE YOU THE UPDATE THAT THE SUBSTATION IS WORKING WELL AND WE ARE PUTTING PEOPLE IN IT AND WE ARE GETTING SOME GOOD RESOURCES, SO, WELL THAT'S GONNA BE A GREAT HELP TO US TO HAVE SOMEONE HERE ALL THE TIME.

JUST LIKE HAVING A CLARIFIED HELICOPTER HERE.

THAT'S IT.

UH, YOU KNOW, WE'RE, WE'RE GROWING AND THINGS CHANGE, BUT THIS IS FOR THE GOOD.

THAT'S FOR THE GOOD.

I APPRECIATE YOU HELPING DOING THAT.

YOU BE, THANK YOU.

THANK Y'ALL.

UH, SATURDAY WE HAD THE PET ADOPTION CENTER OPEN HOUSE AND IT WAS UH, I THINK A SUCCESS.

WE HAD OVER 110 PEOPLE SIGN UP AND WE KNOW A LOT DIDN'T, BUT WE HAD 36 PEOPLE SIGN UP TO VOLUNTEER TO HELP.

WE HAD SOMEWHERE 60 PLUS APPLICATIONS FOR EMPLOYMENT AND, UH, WE HAD SOME DONATIONS, WHICH IS ALWAYS WELCOME.

AND WE ARE GONNA NEED MORE DONATIONS FROM THE PUBLIC.

SO ANYTHING YOU'D LIKE TO HELP DO THAT, THEN PLEASE STEP FORWARD AND LET US KNOW.

WE'D APPRECIATE IT.

ANYONE ELSE HAVE ANY OTHER ROUTINE CORRESPONDENCE? NO CLEANUPS.

THE MOST OF THE COMMISS COMMISSIONERS WILL BE IN AUSTIN TODAY AND THROUGH FRIDAY FOR A LEGISLATIVE CONFERENCE, BUT WE'RE LEAVING A COUPLE BEHIND TO CARRY THE LOAD, SO IF THERE'S ANY PROBLEMS YOU CAN CALL TERRY BARBER.

TERRY BARBER COME THAT, THAT WAS AN EASY ONE.

OFFICIAL COMPLAINT DEPARTMENT.

ALRIGHT.

TERRY BARBER, SINCE

[2. CONSENT AGENDA]

THERE'S NO OTHER ROUTINE CORRESPONDENCE WILL MOVE ON TO THE CONSENT AGENDA, WE HAVE TWO ITEMS THERE TO ACCEPT THE COMMISSIONER'S COURT MEETINGS FOR AUGUST THE 20TH AND TO SIT AND ACCEPT THE DONATIONS OF SPONSORS FOR THE KAUFFMAN COUNTY PREPAREDNESS FESTIVAL.

ANY COMMENTS, QUESTIONS? NO.

I ENTERTAIN A MOTION TO ACCEPT.

I'LL MAKE A MOTION FOR THAT.

MR. TRUSTEE MAKES THE MOTION TO HAVE A SECOND.

I'LL SECOND.

MR. BAR MAKES SECOND.

ALL IN FAVORS SAY AYE.

A AYE.

OKAY, MS. FABBY, I HOPE I SAID THAT RIGHT TODAY.

[3. Fabi Carrillo: Discuss/Consider/Approve final plat for Hl-C Estates located on Clark Ln. Precinct 1.]

THANK YOU .

WE'RE GOING TO DISCUSS, CONSIDER APPROVAL OF THE FINAL PLAT OF HIGH SEA ESTATES LOCATED ON CLARK LANE IN PRECINCT ONE.

UH, HIGH SEA ESTATES IS APPROXIMATELY 2.55 ACRES.

THE OWNERS IS SPLITTING INTO TWO LOTS, RANGING FROM 1.080 TO 1.225 ACRES.

ALL THE REQUIRED DOCUMENTATION AND APPROVALS WERE SUBMITTED WITH THE AGENDA REQUEST PACKET AND WE'RE JUST ASKING FOR YOUR APPROVAL.

OKAY, MR. HUNT? I MADE A MOTION.

GOT A MOTION.

MR. MR. HUNT? DO YOU HAVE A SECOND? I SECOND.

MR. PHIPPS SECOND.

SHE IS GOING TO DISCUSS THE COLTON COUNTY ASSESSMENTS AGREEMENT FOR BELLAGIO PUBLIC IMPROVEMENT DISTRICT.

THANK YOU GUYS SO MUCH.

MS. FLOYD.

[4. Teressa Floyd: Discuss/the Kaufman County Assessments Agreement for Bellagio Public Improvement District.]

YES.

I HAVE ONE MORE THAT WOULD LIKE ME TO COLLECT THEIR TAXES FOR THEM, SO APPROVE IT.

I'LL COLLECT THEIR TAXES.

WELL, WELL I'LL TELL YOU WHAT, WE CAN, WE CATCH A LOT OF ABUSE FOR COLLECTING TAXES FROM , YOU KNOW.

YES WE DO.

MAYBE WE NEED TO CHARGE A HIGHER RATE FOR THAT.

WITH ALL THE UH, THINGS THAT GO ALONG WITH

[00:05:01]

IT.

THAT SHE HAS TO PUT UP WITH.

WHAT IS THE UH, BELLAGIO PUBLIC IMPROVEMENT DISTRICT? HONESTLY, I DON'T EVEN KNOW WHERE IT'S AT.

MONDAY DISTRICT.

I THINK IT'S IN CRALL.

CRANDALL.

CRALL.

YES, IT IS IN CRALL.

ALL RIGHT THEN OUT ON THE HIGHWAY GOING TOWARDS VILLE.

YEP.

THAT'S THE ONE NEW WAVE POOL.

THEY CAME AND CAME THE CEMETERY.

OH, OKAY.

THEY CAME AND TRIED TO GET A TOUR, REMEMBER? YEAH.

OH YEAH.

YEAH, THAT'S RIGHT.

THAT'S RIGHT.

ALRIGHT, SO THIS MAKES 60 ENTITIES FOR US THAT WE COLLECT FOR.

THAT'S AMAZING.

WOW.

AND THE SCAN GROWS MORE GOING TO GROW.

YES, IT WILL.

ANY QUESTIONS FOR THERESA? NOW? NEED A MOTION TO APPROVE? I'LL MAKE THE MOTION.

MR. MOORE MAKES A MOTION TO HAVE A SECOND.

I SECOND.

MR. BARR MAKES A SECOND.

A A MOTION CARRIES.

THANK YOU

[5. Shannon Roden: Discuss/Consider/Approve Final Plat of Hailstone Landing located on County Roads 118,119, and 121 in Precinct 1.]

THERE.

RIGHT, MS. SHANNON, WE'RE GONNA DISCUSS, CONSIDER APPROVE THE FINAL PLAT OF HAILSTONE LANDING LOCATED IN ON COUNTY ROADS 1 18, 19, AND 21 IN PRECINCT ONE.

MIKEY'S BUSY TODAY.

HEY, GOOD MORNING.

I'VE GOT THREE DEVELOPMENT SERVICES MEETINGS THIS WEEK, RIGHT? YEAH.

PRECINCT ONE IS GROWING LIKE CRAZY OVER HERE, KEEPING HIM ON HIS TOES.

NO, .

SO HAILSTONE LANDING IS ROUGHLY 15.8 ACRES.

THE OWNER'S SPLITTING THAT INTO EIGHT LOTS, UH, WHICH RANGE FROM 1.27 TO 3.56 ACRES.

WE RECEIVED ALL OF THE REQUIRED APPROVALS AND THAT DOCUMENTATION WAS SUBMITTED WITH THE AGENDA PACKET.

SO WE JUST NEED YOUR APPROVAL.

MM-HMM.

MAKE A MOTION.

COMMISSIONER MAKES THE MOTION TO HAVE A SECOND.

I SECOND.

MR. PHILLIPS.

MAKE A SECOND.

[6. Lorena Diaz: Discuss/Consider/Approving awarding and executing all documents for Bid 24-12 Annual Contract for Roadside Mowing.]

MR. LORENA.

DISCUSS SENATOR APPROVING THE WARNING AND EXECUTING OF ALL DOCUMENTS FOR BID.

24 DASH 12 ANNUAL CONTRACT FOR ROADSIDE MOWING.

GOOD MORNING GENTLEMEN.

SO WE RECEIVED TWO BIDS, ONE FROM DNM OFFERING A PRICE OF 10 CENTS PER LINEAR FOOT, RESULTING IN TOTAL COST OF 16,000.

THE SECOND BID CAME FROM TRINITY CLAIMS WITH A PRICE OF 1 68 PER LINEAR FOOT.

AND THAT CAME IN AT A COST OF 268.

SO I RECOMMEND SELECTING THE LOWEST AND BEST BID, WHICH IS DNM.

COMMISSIONER BARR MAKES SECOND.

ANY QUESTIONS? NEED A MOTION TO APPROVE? I'LL MAKE THE MOTION.

COMMISSIONER MOORE MAKES THE MOTION.

HAVE A SECOND.

I'LL SECOND.

MOTION CASE.

AND ONCE AGAIN DISCUSS, CONSIDER APPROVING ADVERTISING BID FOR ANNUAL CONTRACT FOR CUS CUSTOMIZED CONCRETE COVERT.

[7. Lorena Diaz: Discuss/Consider/Approving advertising a bid for Annual Contract for Customized Concrete Culverts.]

YES MA'AM.

SO REQUESTING FOR APPROVAL TO BID TWO NEW CULVERTS, UM, AND A HEADER WALL FOR PRECINCT FOUR.

UM, THESE ARE TWO NEW CULVERTS THAT WE COULDN'T, UM, PIGGYBACK ON BID 24 0 4.

SO JUST REQUESTING FOR APPROVAL TO, TO BID AT.

AND THIS WILL BE THE CULVERTS UPTOWN TO REPAIR ON COUNTY ROAD 40 23 WHERE IT'S FLOODING OUT, TAKING OUT THE ROAD.

SO THEN ANOTHER ON 40 70, THAT'S WHAT THEY'RE FOR.

I DON'T KNOW IF YOU'VE GOT MICROPHONE OR NOT.

I CAN'T HEAR YOU.

YOU GOT YOUR MICROPHONE NUMBER? YES SIR.

ANYWAY, TALKING QUIET OVER TODAY.

YOU NEED A MOTION TO APPROVE? IS THAT A IT SAYS, IT SAYS ANNUAL MOORE.

I'LL MAKE THE MOTION.

THERE YOU GO.

IT SAYS, IT SAYS ANNUAL I SECOND.

SO WE CAN MOVE ON.

THE SECOND.

NO, I'M JUST ASKING IS IT A, IS IT A PERMANENT ANNUAL SO WE CAN BID THE SAME PEOPLE? ALL IN FAVOR SAY AYE.

THE ACTUAL ON THE CONTRACT, ONE THING WE FOUND OUT WAS WE DID A STANDARD BOX CULVERT DESIGN.

UH, BUT BEING THAT THE DIMENSIONS ARE DIFFERENT, WE HAVE TO INDIVIDUALLY BID THEM.

SO, OKAY.

I DIDN'T KNOW IF WE RESEARCHED IT LEGAL RESEARCH IT FOR US AND WE'RE JUST, WE CAN'T JUST PEE BACK OFF ONE UNLESS IT'S THE SAME SIZE CULVERT.

I DIDN'T KNOW IF IT WAS BY THE SQUARE FOOT OR SOMETHING.

THAT'S WHY I WAS ASKING.

YES SIR.

[8. Auditor: Discuss/Consider line-item and budget transfers/corrections.]

OKAY, NUMBER EIGHT, MS. DER, DISCUSS, CONSIDER LINE ITEM TRANSFER CORRECTIONS.

UM, WE SUBMITTED THESE FOR YOUR APPROVAL, UM, TO REVIEW PRIOR TO COURT AND MOST OF THEM ARE CLEANUP AND UM, OUR REGULAR LINE ITEM TRANSFERS AND WE ASK FOR YOUR APPROVAL.

ANY QUESTIONS, COMMENTS? NO.

I'LL MAKE MOTION FOR YOU.

MR. PHIS MAKES THE MOTION TO HAVE A SECOND.

I SECOND.

MR. MOORE MAKES SECOND.

MS. ARTHUR ONCE AGAIN CLAIMS FOR PAYMENT OR FINANCIAL INFORMATION.

[9. Auditor: Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor.]

SO THIS WEEK WE ASK, UM, APPROVAL FOR PAYMENT ACCOUNTS PAYABLE INVOICES, A TOTAL OF $1,516,068 AND 53 CENTS.

AND MOST OF THAT IS COMING FROM ROAD MATERIALS AND CULVERTS.

AND WE ASK FOR YOUR APPROVAL.

ANY QUESTIONS? YOU NEED A MOTION? I'LL MAKE THE MOTION.

MR. MAKES THE MOTION.

COMMISSIONER BARBER MAKE SECOND.

ALL THE FAVOR MADE.

SECOND.

OH TOMMY, I'M SORRY, .

IT'S MY MUMBLING OVER HERE.

IT'S SPEAK UP.

OH, YOU CAN'T HEAR YOU.

THE COMMISSIONER'S COURT WILL MEET ENCLOSED SESSION TO DISCUSS THE ELECTION SECURITY WITH THE DEPARTMENT OF HOMELAND SECURITY.

NUMBER

[10. Judge Allen: Discuss/Consider exiting regular meeting and enter an executive session pursuant to Texas Government Code Section 551.076 the Commissioners Court will meet in closed session to discuss election security with the Department of Homeland Security.]

10 IS MINE.

DISCUSS, CONSIDER EXITING REGULAR MEETING AND ENTER TO EXECUTIVE SESSION PURSUANT TO GOVERNMENT CODE 5 5 1 0.076.

[00:10:01]

NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. BAR, UH, PHILLIPS MAKES A MOTION.

GOT CLOSE.

SECOND.

NEED A SECOND? I'LL SECOND.

MR. BAR MAKES A SECOND.

ALL IN FAVOR, SAY AYE.

IT IS NINE 10.

[11. Judge Allen: Discuss/Consider exiting Executive Session and enter back into the regular meeting.]

LIKE TO WELCOME YOU BACK.

I NEED A MOTION TO EXIT EXECUTIVE SESSION AND GO BACK INTO A REGULAR MEETING.

IT IS, UH, 9 35.

I'LL MAKE THE MOTION.

MR. MOORE MAKES THE MOTION OF A SECOND.

I'LL SECOND.

MR. MOORE MAKES A SECOND.

UM, NO ACTION TO BE TAKEN BY EXECUTIVE SESSION.

AND THERE'S,

[12. Judge Allen: Discuss/consider taking any action resulting from the Executive Session.]

SO IT'S UP TO YOU.

[13. Adjourn Meeting]

I'LL SAY I'LL MAKE A MOTION.

DO AURN THIS MEETING MR. MAKES THE MOTION.

HAVE A SECOND.

I'LL SECOND MR. BAR, MAKE A SECOND.

ALL IN FAVOR, CI AYE.