[00:00:09]
[Call to Order ]
OKAY.WE'D LIKE TO WELCOME EVERYONE HERE THIS MORNING, THE LAST TUESDAY OF THE YEAR, THE LAST COMMISSIONER'S COURT, LIKE TWO COMMISSIONERS THAT ARE EXIT COMMISSIONER HUNT.
COMMISSIONER BARBER, WE APPRECIATE Y'ALL BEING HERE FOR YOUR EIGHT YEARS OF SERVICE.
WE'RE GOING BEGIN THIS FOR THE INVOCATION THAT'S GONNA BE LED BY COMMISSIONER BARBER AND THANK COMMISSIONER HU GONNA, AND THE PLEDGES, IF YOU JOIN ME, THE STATE, PRAY WITH ME.
HEAVENLY FATHER, I WANNA THANK YOU FOR THIS DAY AND WE WANNA THANK YOU FOR THE OPPORTUNITY THAT MIKE AND I WERE GIVEN FOR THE LAST EIGHT YEARS TO SERVE THIS COUNTY.
UH, A LOT OF GOOD FOLKS OUT HERE AND WE REALLY APPRECIATE THEM AND WHAT THEY'VE DONE FOR US OVER THE YEARS.
AND FOR YOU, LORD, FOR GIVING US THE ABILITY TO DO THINGS FOR THEM, I WANNA ASK YOU TO BE WITH US ALL THIS MORNING AND, UH, GIVE US THE, UH, THE GUIDANCE AND WISDOM THAT WE NEED TO DO THE JOB, CLOSE THINGS OUT FOR THIS YEAR.
AND, UH, TO BEGIN THE NEW YEAR.
UH, I WANNA WISH ALL THE BEST, UH, TO MY, UH, CURRENT COLLEAGUES HERE AND TO THE NEW COMMISSIONERS COMING IN.
IT'S IN YOUR SON'S NAME WE PRAY.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE SPRAWL.
HONOR THE TEXAS FLAG OF PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD.
[1. ROUTINE CORRESPONDENCE ]
OKAY, WE HAVE A COUPLE OF, UH, ROUTINE CORRESPONDENCE THIS MORNING.FIRST WE HAVE SHERIFF BEAVERS WHO WANTS TO GIVE US AN UPDATE.
I JUST WANT TO GIVE YOU A LITTLE HIGHLIGHT.
YOU KNOW, THE LAST COUPLE MONTHS HAS BEEN TOUGH ON LAW ENFORCEMENT IN THE STATE OF TEXAS.
UH, KIND OF GIVE YOU AN IDEA OF HELPING OUR AGENCIES, PARTNER AGENCIES FROM TERRELL TO KIND OF GIVE YOU AN IDEA OF WHAT WE DID FOR, FOR TERRELL AND WHAT WE'LL DO FOR ANY AGENCIES WHEN THEY ASKED.
BUT WE PROVIDED TERRELL WITH PATROL ON THEIR STREETS FOR 369 HOURS WITH 18 DEPUTIES
OUR DISPATCH DIVISION, WE WOUND UP PROVIDING FOR COMMUNICATION OFFICER FOR OVER 51 HOURS IN DISPATCHING, UH, ELLIS COUNTY.
YOU KNOW, THEY HAD THAT TRAGEDY THERE.
WE SENT 22 DETENTION STAFF OVER THERE TO RUN THEIR JAIL AND THEIR OPERATION THE DAY OF THE FUNERAL.
SO WE SENT THEM FOR OVER THERE FOR ABOUT 10 HOURS.
SO KIND OF GIVE YOU WHAT WE'RE DOING TO HELP OUR FELLOW LAW ENFORCEMENT AGENCIES TO MAKE SURE THAT, YOU KNOW, I HOPE WE NEVER NEED IT DURING MY CAREER, THAT, BUT IF WE DO, WE HAVE PARTNER AGENCIES THAT'S GONNA HELP US.
SO JUST KIND OF GIVE YOU WHAT OUR COUNTY EMPLOYEES AND WHAT THEY'VE DONE AND STEPPED UP AND, AND DID FOR US.
YOU KNOW, THAT'S VERY IMPORTANT AND IT SHOWS SOLIDARITY BETWEEN THE UNITS, WHETHER IT BE IN OUR COUNTY OR THEIR NEIGHBORING COUNTY.
AND IT'S IMPORTANT THAT WE, UH, SUPPORT EACH OTHER HOWEVER WAY WE CAN AND TRAGEDY HAPPENS AND IT'S SOMETHING THAT'S NOT EASY TAKEN CARE OF OR GOTTEN OVER WITH VERY SOON.
SO THANK YOU AND ALL YOUR STAFF FOR DOING WHAT YOU DID.
AND MR. AARON CONWAY HAS A COMMENT.
WHERE'D YOU GO, AARON? I KNOW I'M A LITTLE.
MORNING COMMISSIONERS, RESIDENTS AND EMPLOYEES OF KAUFFMAN COUNTY.
I JUST WANTED TO TAKE A MOMENT TODAY TO, UH, SAY, UH, THANK YOU FOR ALLOWING ME TO BE ME OVER THE LAST EIGHT YEARS TO COME IN AND BE A PART OF KAUFFMAN COUNTY FAMILY.
THANK COMMISSIONER BARBER FOR ALLOWING ME TO, UH, TAKE THE KEYS TO THE KINGDOM AND RUN WITH 'EM.
I THINK WE GOT A LOT OF GOOD THINGS DONE.
AND, UH, IT'S BEEN A PLEASURE.
UH, THE PEOPLE OF PRECINCT THREE, IT HAS BEEN A JOY TO, UH, SERVE YOU AND, UH, I'M GRATEFUL FOR MY TIME HERE.
AND I JUST WANNA SAY THANK YOU FOR ALL THAT.
[2. CONSENT AGENDA ]
OKAY, NEXT UP THE CONSENT AGENDA.Y'ALL ALL HAD TIME TO LOOK AT THESE ITEMS. IS THERE ANY CHANGES OR CORRECTIONS THAT NEED TO BE MADE? OH, OH YEAH.
JUST BEFORE WE GO TO THAT, UH, LET EVERYBODY KNOW THERE'S THE FIRST COUNTYWIDE CLEANUP.
IT'LL BE IN PRECINCT ONE THIS SATURDAY, SO HERE AT THE ECO STATION.
SO JUST LETTING EVERYBODY KNOW.
SO IF YOU'RE GONNA GET RID OF SOME JUNK BEFORE THE FREEZE HITS NEXT WEEK MAY BE A GREAT OPPORTUNITY WHILE THE SUN SHINING.
SO JUST LETTING THERE BY KNOW IT IN WHILE YOU KEEP IT.
ANY COMMENTS OR QUESTIONS THERE? CORRECTIONS NOW I NEED A MOTION TO APPROVE.
[00:05:01]
I'LL MAKE A MOTION FOR YOU.COMMISSIONER PHILLIPS MADE A MOTION TO HAVE A SECOND.
[3. Chuck Mohnkern: Present/Accept the Treasurer's Monthly Report for November 2024. ]
FORWARD AND PRESENT THE TREASURER'S MONTHLY REPORT FOR NOVEMBER OF 24.GOOD MORNING, JUDGE AND COMMISSIONERS.
WE, UH, ENDED THE MONTH OF NOVEMBER WITH $5 MILLION IN OUR GENERAL FUND.
OUR INTEREST EARNED ON AT AMERICAN NATIONAL BANK WAS $1,684 292,538, UH, IN T POOL AND TEXAS CLASS FOR A TOTAL, UH, INTEREST EARNINGS FOR THE MONTH OF 294,000 2 23.
WE HAVE, UH, A TOTAL INVESTED, UH, AT THE END OF THAT MONTH OF $71,907,938.
OUR, UH, AVERAGE YIELD FOR THE MONTH IN SPOOL, 4.8324% AVERAGE YIELD IN TEXAS CLASS 4.8835%.
WE HAVE TOTAL FUNDS IN AMERICAN NATIONAL BANK AT THE END OF NOVEMBER OF 32,000,706.
VALUE OF THE COLLATERAL AT THE END OF THE MONTH, 62,000,768.
SO WE ARE COLLATERALIZED BY AMERICAN NATIONAL AT 192%.
UH, WE HAD 68% OF OUR, UH, AVAILABLE CASH INVESTED DURING THE MONTH.
THE PERCENTAGE IN THE BANK WAS 31.26%.
WE WROTE 450 RECEIPTS DURING THE MONTH FOR $5,920,296.
AND ALSO, UH, JUST WANTED TO ADD THE NOTE THAT, UH, LOOKING AT OUR, UH, RETURN ON INVESTMENTS, UH, FOR THE QUARTER TO DATE, 689469.05, UH, IF WE LOOK AT THE CALENDAR YEAR TO DATE, 5,174,432, WE'VE EARNED ON, ON OUR INVESTMENTS FOR THE CALENDAR YEAR TO DATE, JANUARY 1ST, 2024 TO TODAY, AND FOR THE, UH, MONTH TO DATE FOR FUNDS THAT ARE NOT UNDER THE, UH, TREASURER.
BUT, UH, WE HAVE ARRANGEMENTS TO INVEST THAT.
THAT'S, UH, $234,045 EARNED IN THE, UH, MONTH OF NOVEMBER, UH, 244,193 EARNED SINCE THE, UH, START OF THE FISCAL YEAR ON OCTOBER THE FIRST.
UH, BEST GUESS ON INTEREST STARTING IN THE FIRST YEAR.
ANY INDICATIONS? WHAT'S GONNA HAPPEN? WELL, RIGHT NOW WE'RE LOOKING AT ABOUT 4.8%.
IT'S DROPPED SOME, UH, TO ABOUT 4.6.
UH, I'VE HEARD SAY THAT, UH, THE FED'S NOT GOING TO DROP IT AS MUCH AS THEY WERE SAYING, SO, UH, THEY'RE NOT AS AFRAID OF INFLATION AS THEY WERE EARLIER.
SO WE MAY NOT SEE AS BIG A DROP AS WE WERE ANTICIPATING.
WELL THAT'S, THAT'S GOOD FOR US.
YOU NEED A MOTION TO APPROVE? I'LL MAKE THE MOTION.
DO I HAVE A SECOND? I'LL SECOND.
[4. Andrew Jordan: Discuss/Consider Reinstating Assistant Public Defender position which was omitted from FY 24/25 budget. ]
NUMBER FOUR, MR. ANDREW JORDAN.HE WANTS TO DISCUSS REINSTATING AN ASSISTANT PUBLIC DEFENDER POSITION, UH, THAT WE HAD SOME CHANGES ON FOR LAST OUR BUDGET YEAR AND LET 'EM MIX UP HERE.
AND, AND LET ME BE CLEAR, I MEAN, I'M ASKING THE COURT FOR A BUDGET AMENDMENT AS TO MY BUDGET, WHICH I KNOW IS NOT NORMALLY WELCOME THIS TIME OF YEAR.
BUT IF I COULD KIND OF GIVE YOU SOME BACKGROUND.
I KNOW COMMISSIONER PHILLIPS, JUDGE ALLEN SERVE ON MY OVERSIGHT BOARD, AND THEY MAY RECALL SOME OF THESE CONVERSATIONS.
UH, THE PREVIOUS YEAR WE HAD POSTED TWO POSITIONS AT ROUGH OR NOT ROUGHLY AN EQUAL SALARY.
UM, AND LITERALLY WENT THE BETTER PART OF A YEAR WITHOUT BEING ABLE TO FILL A POSITION FOR THE FIRST ASSISTANT PUBLIC DEFENDER, WHICH WE POSTED AS, UH, SOMEONE WITH A CERTAIN AMOUNT OF TRIAL EXPERIENCE THAT WOULD, THAT WOULD NOT BE AN ENTRY LEVEL POSITION, AND CANDIDLY DID NOT HAVE ANY CANDIDATES THAT FIT THE CRITERIA.
UH, WE HAD A PERSON THAT SHOWED SOME INTEREST, UH, BUT WE WERE GONNA BE ASKING HIM TO TAKE A PAY CUT.
AND SO WE ASKED OF THOSE TWO OPEN POSITIONS TO TAKE SOME OF THAT MONEY FROM ONE AND ADD IT TO ANOTHER SO THAT HE COULD COME OVER FROM ANOTHER JURISDICTION THAT ESSENTIALLY AN EQUAL PAY.
SO WE WERE ABLE TO HIRE THAT PERSON BACK IN AUGUST.
CAN'T SAY ENOUGH GOOD THINGS ABOUT THAT.
HE'S BOARD CERTIFIED IN CRIMINAL LAW, UH, SELF-STARTER AND HAS BEEN A HUGE ASSET TO OUR OFFICE.
BUT WHAT GOT LOST IN TRANSLATION IS WE WERE GOING TO LEAVE THAT REDUCED BALANCE AT ANOTHER POSITION THAT WE'RE GONNA BRING SOMEBODY IN AT MORE OF AN ENTRY LEVEL POSITION THAT'S BEEN POSTED.
UH, I BELIEVE SINCE JUNE OR JULY, WE HAVE A CANDIDATE THAT HAS ACCEPTED AN OFFER.
AND WHEN WE WENT THROUGH THE ORIENTATION PROCESS, IT CAME TO MY
[00:10:01]
ATTENTION THAT INSTEAD OF JUST REDUCING THAT, THAT POSITION WAS ELIMINATED, THAT WAS NOT OUR INTENT.I'LL DEFER TO JUDGE ALLEN AND, UH, COMMISSIONER PHILLIPS.
I BELIEVE WE HAD THAT DISCUSSION IN ONE OF OUR BOARD MEETINGS.
YEAH, I'VE GOT A FALL ON THE SWORD.
THE OVERSIGHT WAS MINE NOT CATCHING THAT WHEN THE BUDGET WAS APPROVED.
OBVIOUSLY I WOULD'VE BROUGHT THAT TO EVERYONE'S ATTENTION SOONER.
UH, BUT WE'RE ASKING IS TO HAVE THAT POSITION REINSTATED SO, UH, THAT THE CANDIDATE WE'RE TALKING TO CAN BEGIN EMPLOYMENT WITH US AS AN ATTORNEY IN OUR OFFICER.
JUDGE GRAY, WOULD YOU LIKE TO COME ADDRESS THIS? I JUST, I CAME IN ON THE TAIL END OF, OF WHAT HE WAS SAYING, BUT THE, THE INDIGENT DEFENSE BOARD HAS, UH, TALKED TO, UM, MR. JORDAN ABOUT THE, THE THIRD POSITION.
I KNOW IT'S BEEN OPEN FOR A LONG TIME.
ORIGINALLY, WE HAD TALKED ABOUT HAVING TWO PEOPLE WHO MAY, MAY NOT BE AS COMPARABLE AS ANDREW, BUT INEXPERIENCED, BE ABLE TO HANDLE THE FIRST AND SECOND DEGREE FELONIES THAT, UM, WE'VE REQUIRED HIS OFFICE TO HANDLE.
AND WE'VE CHANGED THE PDS OFFICE IN THE LAST FEW YEARS.
I DON'T KNOW IF YOU WENT OVER THAT, BUT IN ORIGINALLY IT WAS HANDLING ALL DIFFERENT KINDS OF CRIMINAL CASES.
IT NOW EXCLUSIVELY HANDLES FIRST AND SECOND DEGREE FELONIES BECAUSE THOSE COST THE COUNTY THE MOST AMOUNT OF MONEY.
THERE ARE LESS CASES, BUT THOSE CASES ARE VERY EXPENSIVE.
AND WITH A FIXED COST, IT MAKES SENSE FOR THEM TO BE ABLE TO HANDLE THAT AMOUNT.
AND ONE OF THE THINGS THAT WE'RE ALSO ASKING HIS OFFICE TO LOOK INTO IS, UH, TO BECOME CAPITAL CERTIFIED SO THAT THEY CAN START TAKING ON THAT LOAD FOR FUTURE.
HOPEFULLY WE DON'T HAVE ANY MORE OF THOSE CASES, BUT IF WE DO, THAT'S SOMETHING HIS OFFICE CAN MAYBE HANDLE AS A SECOND DEGREE.
I'M SORRY, AS A SECOND CHAIR AND EVENTUALLY MAYBE A FIRST CHAIR.
BUT THE THIRD POSITION, WHAT HE AND I HAD TALKED ABOUT PRIVATELY AS WELL, WAS HE DIDN'T NECESSARILY NEED AS HIGH A SALARY RATE AS, I BELIEVE IT'S LEAST IT IS TYLER IN YOUR OFFICE, RIGHT? CORRECT.
UM, SOMEONE ELSE THAT CAN BE TRAINED, UH, YOU DON'T HAVE, THE COUNTY WOULDN'T HAVE TO PAY THAT PERSON AS MUCH RIGHT NOW, UM, WHILE TYLER AND ANDREW ARE TRYING A CASE IN ONE COURT, YOU'D HAVE THE THIRD ATTORNEY TAKING PLEA IN ANOTHER COURT, SOMETHING LIKE THAT.
SO IT WOULDN'T HAVE TO BE THE SAME EXPENSE.
I HAD HEARD FROM JUDGE ALLEN THAT Y'ALL WERE LOOKING AT ELIMINATING THAT POSITION JUST 'CAUSE IT HADN'T BEEN FILLED IN A WHILE.
AND I, I THINK THAT'S WHERE IT, IT CAME ABOUT.
BUT THE, THE NEED IS GOING TO BE WITH THE GROWTH OF THE COUNTY WITH, I, I THINK I TALKED TO LISA, WE'VE HAD MORE COURT APPOINTED CASES STARTING LAST JULY THAN WE'VE EVER HAD.
AND WE WANT TO UTILIZE THEIR OFFICE ON THOSE FIRST AND SECOND DEGREES BECAUSE THOSE ARE THE MOST EXPENSIVE CASES, CRIMINAL CASES THAT OUR COUNTY HANDLES.
AND SO WITH THEIR COSTS BEING FIXED, THE MORE EXPENSIVE THINGS THAT THEY CAN HANDLE FOR THE COUNTY, THE BETTER OFF THE COUNTY WILL BE.
AND THAT'S WHAT THAT THIRD POSITION WILL DO.
AND YOU KNOW, UH, WE HAD TO GET ANOTHER EMPLOYEE FOR LISA BECAUSE WE DID WHICH VOLUME? SAME, WHICH JUST SHE COULDN'T DO IT IN A TIMELY MANNER THAT'S REQUIRED BY LAW.
AND WITH THE POPULATION CHANGING, OUR REQUIREMENTS WILL CHANGE WHEN WE GET TO A POPULATION OF 225,000 INSTEAD OF A THREE DAY LAG TIME.
IT'S A 24 HOUR LAG TIME FROM WHEN AN, UH, AN ATTORNEY HAS TO BE APPOINTED.
AND WE WANNA BE AHEAD OF THAT AND HAVE SOMEONE TRAINED.
AND IT WAS ALREADY GETTING TO THE POINT LISA WAS WORKING THROUGH HER THANKSGIVING BREAK.
SHE WAS COMING UP HERE ON WEEKENDS.
SHE WAS TRYING NOT TO TELL ANYONE.
AND SHE WASN'T ACTUALLY GETTING PAID FOR SOME OF THESE HOURS.
LIKE SHE, SHE'S A WONDERFUL EMPLOYEE.
SHE'S, THIS COUNTY IS LUCKY TO HAVE HER.
SHE'S DEDICATED, SHE IS RELIABLE.
UM, BUT SHE NEEDED HELP AND WE GOT HER THE HELP.
AND PART OF THAT RE PART OF THE WAY WE GOT HELP IS ACTUALLY FROM THE PDS OFFICE BECAUSE OF THE, UH, I DON'T KNOW IF IT WAS THAT SALARY OR A DIFFERENT SALARY THAT WAS ALSO USED FOR THAT.
AND SO, UH, AND THAT WAS ANDREW ACTUALLY ANDREW'S IDEA THAT HE SHARED IN THAT COST.
AND IF YOU WILL LOOK AT YOUR, UH, INVOICES AS IT COME THROUGH EACH WEEK, IF YOU'LL NOTICE ALL THE EXPENSE THAT WE PAY FOR THESE ATTORNEYS THAT ARE ON THE WHEEL, IT'S GROWING LY, LEAPS AND BOUNDS.
THE, THE ECONOMY DOESN'T HELP EITHER.
IF PEOPLE CAN'T AFFORD THEIR OWN PRIVATE ATTORNEYS YES.
AND THEY'RE ENTITLED AND THEY MEET THE QUALIFICATIONS, THEN WE HAVE TO APPOINT.
AND SOME OF THE BILLS ARE REALLY A WELL, YEAH.
AND WE RAISED THE PRICE OF THE WILL.
[00:15:01]
I'M SORRY.I'D SAY WE RAISED THE PRICE OF THE WILL FOR THE ATTORNEYS.
BECAUSE WE WERE A LITTLE BIT LOW AND WE WEREN'T RECEIVING AS MANY ATTORNEYS THE BILL ON THE WHEEL.
AND NOW THAT'S, THAT'S HELPING GREASE.
THE, THE OTHER ISSUE ON FIRST AND SECOND DEGREES IS BECAUSE THERE IS A LEVEL OF EXPERTISE THAT HAS, THAT AN ATTORNEY MUST HAVE IN ORDER TO, TO BE APPOINTED ON THOSE CASES.
THE, THE WHEEL FOR THOSE CASES IS SMALLER.
UM, I THINK AT ONE POINT IN TIME WE HAD MAYBE FIVE OR SIX PEOPLE.
AND SO THAT'S ANOTHER REASON WHY HAVING THE PDS OFFICE TAKE ON THAT LOAD GREATLY HELPS OUR COUNTY.
UM, I I THINK IT WILL HELP, IT HELPS WITH COSTS AND IT, IT HELPS US MEET OUR, UM, OBLIGATIONS.
WELL, THAT'S THE SERIOUS ISSUE, THE CONSTITUTIONAL OBLIGATIONS WE HAVE.
SO MS. BRANDY, WE'RE GONNA TURN TO YOU NOW.
WHERE ARE WE GONNA FIND THE MONEY? FOR GENERAL FUND? YES.
IT'D HAVE TO COME OUT TO GENERAL.
WELL, I MAKE, I WOULD RECOMMEND THAT WE DO THIS.
I'LL MAKE THAT MOTION THAT WE DO THIS BECAUSE, UH, WE'RE GONNA BE IN TROUBLE IF WE DON'T.
AND I'LL SECOND AND IT'S GONNA SAVE US MONEY IN THE LONG RUN BECAUSE OF WHAT WE'RE HAVING TO PAY THESE OTHER ATTORNEYS ABOUT.
AND I, AND I'LL SECOND THE MOTION.
AND I KNOW, I KNOW SEVERAL YEARS AGO, WE, THAT'S ONE OF THE REASON WE EVEN TALKED ABOUT, WE PUT A SECOND POSITION, I MEAN, ANOTHER POSITION IN THERE FOR HIM IS BECAUSE THE WHEEL KEPT GETTING SMALLER AND SMALLER AND SMALLER.
I MEAN, AND, AND NOW IT'S KIND OF, KIND OF REVERSING ITSELF A LITTLE BIT.
BUT I MEAN IT WILL, DO I HAVE A MOTION TO HAVE A SECOND? ANY OTHER DISCUSSION, COMMENTS? I NEED A VOTE.
[5. Shannon Roden: Discuss/Consider/denying the replat of Lot 2 of Meadowbrook Acres located on Meadowbrook Drive and Meadowbrook Circle in Precinct 1. ]
MS. SHANNON, YOU'RE UP NEXT.DISCUSS, CONSIDER DENYING THE PLAID OF LOT TWO MEADOWBROOK ACRES LOCATED ON MEADOWBROOK DRIVE IN PRECINCT ONE.
OKAY, SO THIS RE PLAT WAS ON THE DECEMBER 17TH AGENDA.
AND ABOUT AN HOUR BEFORE THAT MEETING, WE RECEIVED AN EMAIL FROM A NEIGHBORING PROPERTY OWNER THAT THERE MAY BE RESTRICTIONS IN THE SUBDIVISION THAT PROHIBIT WHAT HE WAS WANTING TO DO.
SO WE DID ASK THE COURT TO TABLE THE ITEM THAT DAY.
UM, THE, THE OWNER OF THAT LOT WAS NOTIFIED OF THIS INFORMATION AND ADDITIONAL RESEARCH DID SHOW THAT THERE ARE RESTRICTIONS ON THE PROPERTY.
UM, SO HE HAS THE OPTION OF WORKING WITH THOSE OTHER RESIDENTS TO SEE IF HE CAN GET THOSE RECI, UH, RESTRICTIONS RESCINDED.
BUT UNTIL THAT TIME WE HAVE TO TAKE ACTION.
SO WE RECOMMEND THAT THE COURT DENIES THE REPL.
UM, JUST KNOWING THAT WE MAY BRING THIS BACK FOR APPROVAL AT A LATER DATE IF HE'S ABLE TO WORK THAT OUT WITH THE OTHER RESIDENTS.
HOW DO, HOW DO THEY, HOW DO THEY WORK IT OUT? I MEAN, IF IT'S A DEED RESTRICTION, YOU, I THOUGHT THE ONLY PERSON THAT CAN ACTUALLY RELEASE IT IS THE PERSON THAT ACTUALLY PUT IT ON THERE.
IT'S MY UNDERSTANDING THAT A CERTAIN, LIKE A CERTAIN PERCENTAGE OF THE OTHER OWNERS WOULD HAVE TO AGREE TO IT.
UM, HE WOULD HAVE TO WORK WITH EITHER A REAL ESTATE ATTORNEY OR A LAND ATTORNEY TO DETERMINE HOW THAT PROCESS WORKS.
AND THEN THEY WOULD HAVE TO RECORD THE DOCUMENT AS PUBLIC RECORD RECORD.
PRETTY HARD THING TO DO IS GET A DEED RESTRICTION REMOVED.
BUT IT HAS, IT HAS WORKED A COUPLE OF TIMES.
I'M JUST KIND OF CURIOUS BECAUSE I DON'T KNOW.
AND HE WOULD HAVE TO COME BACK TO US WITHIN A REASONABLE AMOUNT OF TIME.
UH, WE HAVE AN EXPIRATION DATE ON OUR APPLICATION PACKET.
SO DEPENDING ON HOW FAST THAT CAN HAPPEN, WHAT'S A GOOD THING THE SYSTEM WORKS.
WE DENY MR. HUNT MAKES THE MOTION.
DO I HAVE A SECOND? I'LL SECOND.
[6. Judge Allen: Discuss/Consider/Approve the final contract for the County Showgrounds. ]
MINE.DISCUSS, CONSIDER APPROVAL OF THE FINAL CONTRACT WITH THE COUNTY SHORE.
Y'ALL ALL HAD TIME TO LOOK AT THAT FOR THE LAST MONTH OR SO.
UH, CASEY UNION STAFF COME FORWARD AND WE'RE GONNA LOOK AT THIS AND WE HAVE RUSTY AND TERRY HERE FROM THE SHOW BOARD THAT ARE PRESIDENT, VICE PRESIDENT.
OKAY, HERE'S KIND OF OUR FINAL DRAFT.
THE, THE FIRST PAGE IS JUST KIND OF JUST KIND OF SHOWING YOU LIKE A ROUGH DRAFT AND SOME QUESTIONS ON THINGS IF Y'ALL WANTED TO CHANGE SOME THINGS.
AND THEN THE, THE OTHER ONES JUST RECOMMENDATIONS.
IS IT JUST RECOMMENDATIONS ON THIS JUST GIVES YOU SOME IDEAS IS BASICALLY KIND OF WHAT I, WE THREW TOGETHER.
UM, AND THEN WE KIND OF TRYING TO FIGURE OUT A GOOD NAME FOR THE OTHER ONE.
WE JUST CALLED IT A CENTER OR AN EVENT CENTER FOR THE, UH, WOMEN'S BUILDING IS WHAT THEY'RE CALLING IT NOW.
UH, AND ARREST, EXCUSE ME IF Y'ALL ALWAYS CALL THAT THE WOMEN'S BUILDING.
[00:20:01]
SIR.SO THE GUY'S BUILDING'S, THE BARN AND THIS I GOT IT.
WE KIND OF KEPT THAT CALLED THE SHOW BARN.
THAT'S WHAT I HAVE LABELED ON HERE.
SO WE KIND OF THREW IT TOGETHER.
IF YOU KIND OF GO THROUGH HERE, UM, IF YOU, UH, Y'ALL HAVE IT ALL IN FRONT OF YOU, IT'S BASICALLY, WE LEFT IT KIND OF OPEN FOR Y'ALL.
UM, BUT WE PUT A NON-REFUNDABLE HOLDING FEE OF 300 ON BOOKING.
UH, YOU HAVE, UH, A SEPARATE REFUNDABLE DEPOSIT OF A THOUSAND.
THIS IS FOR THE SHOWGROUND CENTER AND THE SHOW BARN.
UH, WHERE DO YOU SEE A THOUSAND ON THE, UH, WHICH ONE ARE YOU, ARE YOU ON THE SHOW BARN AND CENTER OR JUST A I'M ON FOR FAIRGROUNDS.
WHICH ONE YOU TALKING ABOUT FIRST? THIS IS JUST KIND OF GOING OVER A ROUGH DRAFT OF OKAY.
YOU GOT TWO, YOU GOT ONE JUST FOR THE CENTER AND ONE FOR THE SHOWGROUNDS AND THE SHOW.
THE VT CENTER, UM, IF WE'RE LOOKING AT JUST THE EVENT CENTER, UM, COFFIN COUNTY, UH, FAIRGROUND CENTER, UH, THE BUILDING ONLY RENTAL RATE WOULD BE 2000.
THIS INCLUDES A NON-REFUNDABLE HOLDING FEE FOR 300, UH, AT BOOKING A SEPARATE REFUNDABLE 500, WHICH INCLUDES TWO 50 FOR CLEANING AND A TWO 50 FOR INCIDENTAL DAMAGE DEPOSIT, WHICH YOU WILL GET BACK IF THERE'S NO DAMAGE.
AND YOU'LL GET BACK IF IT'S CLEANED.
UM, HOLD ON BEFORE YOU GO ANY FURTHER.
Y'ALL NEED TO COMMENT AS HE GOES ALONG? YEAH.
THESE, THESE NUMBERS I KIND OF LEFT BLUNT, I JUST KIND OF THREW A NUMBER IN THERE.
AND RUSTY, WE VISITED WITH RUSTY AND TERRY ABOUT THESE FEES.
WHAT, THREE MONTHS AGO OR, AND THIS WAS SOME OF Y'ALL'S RECOMMENDATIONS ON WHAT WE SHOULD BE CHARGING VERSUS WHAT THEY WERE DOING IN THE PAST.
'CAUSE YOU'RE GOING BROKE DOING WHAT YOU DID IN THE PAST.
SO JUST TO GIVE YOU A LITTLE BACKGROUND.
SO THAT'S KIND OF WHERE WE'RE AT.
WE JUST, I JUST THREW A NUMBER OUT THERE.
UM, JUST A BALLPARK 2000 FOR JUST THE, THE EVENT CENTER, WHICH IS THE WOMEN'S BUILDING UP, UP FRONT.
UM, LIKE I SAID, ALL THIS IS OPEN TO WHATEVER Y'ALL ARE THINKING.
UM, Y'ALL HAVE ANY SUGGESTIONS OR ANYTHING CHANGES? HOW MANY SQUARE FEET IS THAT BUILDING? UH, I DID NOT GET THAT.
IT'S, IT'S, IT'S NOT, IT'S UH, PROBABLY 1200.
'CAUSE I GUESS IT'S SO SKINNY.
WELL THE REASON I'M ASKING IS THERE, THERE, THERE ARE A LOT EVENT CENTERS POPPING UP ALL OVER THE PLACE.
MAN, THEY'RE CHARGING ANYWHERE BETWEEN FIVE AND $10,000 TO RENT THOSE PLACES, YOU KNOW.
AND, UH, JUST WONDERING IF THIS IS ENOUGH
I, I FEEL LIKE IT'S, 'CAUSE IF YOU LOOK AT THIS WITH THE, UM, ON JUST THE RENT ON JUST THE REFUNDABLE FIVE, UH, THE REFUNDABLE TWO 50 AND TWO 50, THE ONLY PROFIT THE COUNTY WOULD BE MAKING IS A $1,500 PROFIT.
IF YOU LOOK AT THE FRONT PAGE YEAH.
IT KIND OF GIVES YOU A BREAKDOWN.
IT'S ONLY YOU'RE SAYING THAT WRONG, IT'S NOT PROFIT.
'CAUSE WE HAVE ELECTRICITY TO PAY.
IT'S NOT PROFIT, IT'S TO COVER COVER BILL, THE BILLS AND THE UPKEEP.
UH, BUT THAT WOULD ONLY THE, IT WOULD ONLY BE A $1,500 REVENUE ON THAT.
WE FIGURED THE OTHER DAY IT WAS IN OFFICE.
IF IT, WHEN HE SENDS TWO EMPLOYEES OUT THERE, IT'S TWO TO FOUR HOURS.
IT'S ROUGHLY 300 BUCKS FOR THEM TO GO OUT THERE AND CLEAN THE BUILDING.
DO THE RESTROOMS, RESTOCK EVERYTHING THAT'S IN THERE.
MOPPED, THE MOP, THE BUILDING THAT'S NOT COUNTING THE SUPPLIES.
THAT, THAT'S JUST THE BUILDING.
THAT'S NOT COUNTING, THAT'S JUST COUNTING HOURLY RATE CLEANING, NOT REPLACING THE BATTERIES WHEN THEY TAKE THE BATTERIES OUTTA THE AIR CONDITIONING CONTROL UNIT.
HOPEFULLY WE GOT THAT SECURED NOW.
SHOW BARN AND WOMEN'S BUILDING, RIGHT? YEAH.
I, I BASICALLY PUT THE SHOW BARN WITH THE, 'CAUSE YOU HAVE TO HAVE BOTH IF YOU USE THE SHOW BARN.
SO, SO THE SHOW BARN IS INCLUDING BOTH? YES.
BECAUSE I MEAN THAT'S A QUITE A BIG FIGURE FOR YOUTH GROUPS THAT WILL USE THEIR FUNDRAISERS.
THEY ALL STILL, EVERY SCHOOL HAS ONE FREE ONE.
BUT IF THEY HAVE ANOTHER ONE FOR A FUNDRAISER, THEY PAY.
BUT THAT'S GONNA BE A PRETTY HEFTY DEAL.
THIS ONE OVER HERE AND I JUST THREW A NUMBER IN THERE.
[00:25:01]
THAT'S MAINLY TO COVER.I BUMPED THE CLEANING UP TO 500.
'CAUSE WE'RE GONNA HAVE TO HAVE A SKID STEER AND EVERYTHING OUT THERE TO PICK UP ALL THE BEDDING AND STUFF.
AND THEN, BUT AS LONG AS, AS LONG AS BOTH BUILDINGS ARE INCLUDED.
'CAUSE THEY'RE GONNA NEED THE RESTROOM.
WE HAVE TO HAVE BOTH BUILDINGS ACCESSIBLE.
WHEN YOU USE THE SHOW BARN AND THE KIDS HAVE TO HAVE DRESSING ROOMS. ABSOLUTELY.
SO, UH, I FEEL LIKE THOSE TWO GOTTA GO HAND IN HAND WHEN YOU GET THOSE SHOW BARN.
NOW THAT I HAVE IT ON HERE FOR 25, OBVIOUSLY THAT'S REALLY CHEAP BECAUSE BY THE TIME YOU DO THE CLEANUP AND EVERYTHING, UH, THE REVENUE ON THIS ONE IS STILL COMING OUT TO THE SAME 1500.
UM, WHICH IS NOT FAIR FOR THAT WHOLE SHOW GROUND.
IF YOU LOOK AROUND TO, WE, WE PULLED UP, UH, WHAT COUNTY VAN VAN, VAN ZAN.
IT'S A 3000 FOR THEIR SHOW GROUND, FOR THEIR WHOLE, UH, SHOW GROUNDS FAIRGROUNDS.
WHY DID YOU DECIDE THAT WE SHOULD BE, I WAS JUST THROWING SOME NUMBERS OUT HERE FOR Y'ALL TO I WAS JUST KIND SHOW HOW, YOU KNOW, REALLY AND TRULY, I MEAN ESPECIALLY THE SHOW BARN THAT'S GONNA BE KIDS IN YOUTH GROUPS MM-HMM
THAT ARE TRYING TO RAISE FUNDS FOR THEMSELVES TOO.
SO WE NEED TO MAKE IT REASONABLE, REASONABLE FOR SHARING EVENTS.
THAT'S, YOU KNOW, FOR, FOR THE KIDS, YOU KNOW, AND, AND THAT'S WHAT THE SHOW BARN IS MOSTLY GONNA BE USED FOR.
THE FOR WOMEN'S BUILDING IS USED FOR WHATEVER ANYBODY WANTS TO RENT IT FOR.
WE'LL SEE WE HAVE BIRTHDAYS COMING UP.
SOMETHING DID YOU SAY? YES SIR.
I HAVE ABOUT 10 CALLS RIGHT NOW OF PEOPLE WAITING FOR RESERVATIONS.
SO I MEAN THAT'S MORE OF A YEAH.
OF A TRUE EVENT, BUT I JUST WANNA MAKE SURE THE KIDS ARE TAKEN CARE OF.
THEIR, THEIR EVENT THAT THEY HAVE TO PAY FOR FOR A FUNDRAISER.
THE MAIN GOAL, UH, WAS YOU GOT ELECTRICAL, YOU GOT HVAC RUNNING.
UH, HAVE TO, WE'RE TRYING TO COVER, WE HAVE TO BREAK EVEN AND HAVE A CONTINGENCY YES.
WHEN THINGS GET TORE UP OR WHATEVER.
AND THAT'S KIND OF WHAT I'M TRYING TO KEEP THAT BALLPARK IN THERE.
I'M NOT TRYING TO MAKE IT CRAZY HIGH FOR PEOPLE.
'CAUSE IT IS FOR MOSTLY CHARITY EVENTS AND THEN WE CREATE ACCOUNT FOR ALL THESE REVENUES.
SO EVERYTHING THAT'S GENERATED OUT THERE AS REVENUE CAN BE PUT BACK INTO THE FACILITY.
RANDY, SIR, WHAT WE'VE ALREADY SET UP? YES.
UM, WE'LL HAVE A SEPARATE, UM, DEPARTMENT SPECIFICALLY FOR THE SHOWGROUNDS.
THAT WAY WE CAN TRACK REVENUE AND EXPENDITURES ALTOGETHER.
THAT WAY WE CAN JUST REINVEST IT INTO THE SHOWGROUNDS ITSELF.
AND YOU CAN KINDA SEE ON HERE ON THE QUESTION FORM, UH, LIKE ONE IT'LL WE'LL, UH, ACCEPT CASH, UH, CASHIER'S CHECKS AND CREDIT CARDS.
WE'VE TALKED TO BRANDY IN PURCHASING.
THE CREDIT CARD IDEA IS GONNA WORK PROBABLY BETTER.
YOU HAD AN ISSUE WITH TAKING CHECKS.
UM, WE, AFTER DISCUSSING IT YESTERDAY, UM, IT DOES SEEM LIKE THE CREDIT CARD ISSUE SITUATION WOULD BE THE LEAST, UM, STRESSFUL.
UM, THE MORE, UM, STRAIGHTFORWARD WITH THE REFUNDS AND EVERYTHING.
SO WE DID TALK TO ELLE ZELLE REACHING OUT TO OUR CREDIT CARD PROCESSING COMPANY AND THEY SAID THAT IT'S ALL, UM, READY TO GO FOR THAT TYPE OF TRANSACTION.
ANOTHER QUESTION IS, AND THIS, I GUESS THIS IS FOR THE COURT, I MEAN WE'VE ALSO GOT ALIFE AND FOUR H THAT USE THE BUILDING ALSO.
DO THEY STILL HAVE THE ONE FREE EVENT AND THEN PAY FOR THE SECOND EVENT? YES.
OR BE THE SAME SETUP? IT BE THE SAME SETUP SET UP FOR THE SCHOOLS.
SO WE JUST NEED TO LET AGRILIFE KNOW AND THE FOUR H PEOPLE KNOW BECAUSE WE HAVE THE HAY SHOW AND WE HAVE UH, WE HAVE A CATTLEMAN'S CONFERENCE TOO.
THERE'S SOMETHING ELSE THAT AGRILIFE DOES.
I PUT THE HAY SHOW IN HERE AS A FREE, I DIDN'T KNOW IF THAT'S WHAT Y'ALL WERE RECOMMENDING OR NOT.
THEY ALSO HAVE A CATTLEMAN'S CONFERENCE THERE TOO.
I KNOW THEY HAVE TWO EVENTS THERE.
THE, THE, I I TALKED WITH THE SHOW BOARD.
UH, THEY START MOVING IN ON, DID I GIVE YOU THOSE DATES? FEBRUARY THE 14TH? IS THAT RIGHT? YES SIR.
SO THEY HAVE A, THEY HAVE FOUR WEEKS TO GET IN AND GET OUT AND GET EVERYTHING CLEANED BACK UP.
SO WE HAVE, WE HAVE THIS KNOCKED OFF JUST FOR THE COUNTY SHOW.
WHENEVER THEY, WHENEVER DATES.
BECAUSE THEY MOVE THE DATES DEPENDING ON WHAT THE MAJOR SHOWS DO.
WELL YOU KNOW, I GUESS THAT WOULD BE THEIR RESPONSIBILITY TO GET AHOLD OF FACILITIES.
TO LET 'EM KNOW THE DATES BECAUSE FACILITIES CAN GO AHEAD AND BOOK SOMETHING.
AND IF IT CROSSES A COUPLE OF DAYS, THEN NOW HERE'S, HERE'S TO DECIDE EARLY, EARLY ON WE HAVE A, UH, A PROBLEM SHERIFF HAS TRAINING OUT THERE.
WHEN'S THE TRAINING? UM, IT WAS REQUESTED FOR THE LAST
[00:30:01]
WEEK OF JANUARY AND THEN SOMEONE WAS WANTING TO HAVE BIRTHDAY PARTY.UM, AND I KNOW WE DISCUSSED, UH, THE HOUSE SITUATION.
LIKE IF THEY, IF THEY'RE GONNA DO PAINT BALD DEAL, IF Y'ALL DO LIKE THE SIMULATION THE SIMULATION THING LIKE WE DID IN THE COURTHOUSE.
WE COULD DO THAT AT THE UM, COURTHOUSE.
IF Y'ALL DO A SIMULATION, LET ME TALK TO MY PEOPLE THAT'S HANDLING THAT.
'CAUSE I'M NOT GOING TO GET INTO THEIR OKAY.
BUT THEY CAN'T HURT ANYTHING OVER THERE.
BUT THEY HAVE FIRST, THEY FIRST OPTIONS ON IT.
SO ANYTHING THAT THE COUNTY DOES FUNCTION WISE, THEY GET IT FIRST.
THEY GET FIRST COUNTY FACILITY.
WE SHOULDN'T HAVE TO USE IT THAT MUCH.
I MEAN YEAH, WE'VE GOT SO MANY PLACES NOW.
THAT'S KINDA HOW WE PUT IT ON HERE IS UM, SHERIFF HAS FIRST DIBS, UH, DEPARTMENTS.
IF THEY'RE DOING LIKE A, UM, APPRECIATION, UH, I THINK, UH, COMMISSIONER HUNT, YOU'VE DONE UH, EMPLOYEE APPRECIATION THERE A COUPLE TIMES.
UM, THAT'S JUST GO THERE AND DO IT FOR EMPLOYEES, UM, FOR DEPARTMENTS.
UH, EMPLOYEE DISCOUNT WE PUT IN THERE FOR 10%.
DON'T KNOW IF THAT'S, IF Y'ALL INTERESTED IN THAT, BUT LIKE IF AN EMPLOYEE WANTED TO UH, RESERVE IT, THEY GET LIKE A 10% DISCOUNT FOR KAUFMAN COUNTY EMPLOYEES.
CAN WE LEGALLY DO THAT? I BELIEVE SO.
I'M NOT AWARE OF ANY REASON WE OKAY.
THESE ARE JUST, WE CAN NO, I BELIEVE WE CAN.
I, LIKE I SAID, I'M JUST KIND OF THROWING OUT IDEAS OTHER, OTHER ENTITIES DO THAT.
I DON'T BELIEVE THAT'D BE, YEAH.
WE'RE, THIS IS SIX MONTHS INTO THIS.
IT COULD CHANGE AGAIN DEPENDING ON HOW THE EXPENSES AND INCOME COME OUT.
THIS YEAR IT'LL KIND BE ENGAGED TO SEE HOW THIS THAT'S KIND FLOWS $1,500 TO, FOR MAINTENANCE AND REPAIRS AND DIFFERENT THINGS LIKE THAT.
THAT'S KINDA, WE CHANGE IT KIND OF SHOOTING BLINDED.
AND THIS ISN'T A DEAL WE'RE SETTING IN STONE.
WE COULD CHANGE IT TWO WEEKS FROM NOW, YOU KNOW.
COME UP, BUT, WELL, YOU KNOW TOO, THE, I GUESS THE SHOW BOARD NEEDS TO REACH OUT TO ALL THESE SCHOOLS AND STUFF AND THEY NEED TO GET THEIR FREE WEEKENDS ON THE BOOKS AS SOON AS POSSIBLE.
THEY STILL HAVE TO PAY A DEPOSIT.
GET 'EM ON THE BOOKS TO GO AHEAD AND GET 'EM SAVED FOR THEMSELVES.
AND, AND SOMETHING ELSE WE TALKED ABOUT YESTERDAY, LIKE THE LAST, WELL ALL SHOWS EVERYBODY USES EITHER STRAW, THEY USE WOOD CHIPS.
WE DON'T WANNA MAKE IT WHERE IT'S ALL PELLET BEDDING.
ONE BEDDING NOT GONNA BE AN ISSUE BECAUSE IT'S EASY TO CLEAN UP THE SWINE SIDE.
I BELIEVE IT WOULD BE AN ISSUE ON THE SWINE SIDE.
CATTLE SIDE WOULD BE CATTLE SIDE IS FINE.
WE MIGHT LOOK, I JUST, WHAT WOULD BE THE ISSUE ON THE CONCRETE ON THE SWINE SIDE? YEAH.
WHAT WOULD YOU WANT TO USE ON THE SWINE SIDE? REGULAR SHAVE SHAVINGS.
AND THAT'S ON THE CONCRETE SIDE.
I'M JUST, WE'RE TRYING TO BASICALLY KIND OF KEEP WHAT WE'RE PUTTING IN THE, IN THE NEW SAND AND EVERYTHING WE'RE PUTTING IN THERE CONSISTENT IS KIND OF WHAT WE'RE TRYING TO DO RIGHT NOW.
PALLET SHAVINGS I THINK WOULD BE ADEQUATE OVER THERE.
SO YOU WANT ME TO PUT, YOU WANT ME TO CHANGE THAT IN THAT TO WHERE YOU CAN DO IT ON THE CONCRETE SIDE? YOU CAN USE WHAT ABOUT THE SHEEP GOATS? BECAUSE THEY'RE ON DIRT OR THEY ON SOME ON CONCRETE? THEY'RE ON DIRT.
SO WHAT YOU WANT TO DO THERE? PELLET,
I'M GONNA HAVE TO DEFER TO CARRIE ON THAT ONE.
WE'LL GET WITH CARRIE AND FIGURE THAT OUT.
I JUST, WE JUST KIND OF THREW THAT IN THERE.
UM, WE GOT WHAT, UH, BROWN BEAVERS ABOUT IF THERE'S, UH, ALCOHOL THERE, UH, IT'S $75 AN HOUR, MINIMUM OF FOUR HOURS.
IF THERE'S OVER 50 UM, ATTENDEES YOU BUMP UP TO TWO UH, SHERIFF DEPUTIES.
AND I WANT BRANCH OFF THAT JUST A LITTLE BIT BECAUSE BEFORE WE GOT HERE, AND I DIDN'T GET TO PUT IT ON HERE, THERE'S AN OCCUPANCY FOR THE BUILDING, UM, PER THE FIRE INSPECTION THAT'S 300.
SO I WANTED TO ASK YOU, BRIAN, UM, AND DO YOU WANT, IF THERE IS 50 ATTENDEES, WOULD YOU LIKE TO ADD A DEPUTY TO EACH 50 ATTENDEES OR DO YOU THINK TWO IS GOOD FOR JUST IN CASE CAN HAVE IT IF THAT, FOR THAT 50 YOU NEED TO.
DOES THAT SOUND REASONABLE TO Y'ALL? HEY, HE SAID IT'S REASONABLE.
[00:35:01]
UM, ONLY THING I DIDN'T, I DIDN'T REALLY SEE WAS DO WE HAVE A, A TIME LIMIT? IN OTHER WORDS LIKE SHUT TIME.I DON'T, I DON'T THINK SOMEBODY OUGHT TO BE ABLE TO CALL YOU AND SAY I'M, I'M LEASE IT A YEAR FROM NOW.
NO, I THINK, I THINK YOU OUGHT TO HAVE A, YOU KNOW, LIKE 60 DAY AT THE MAC OR SOMETHING.
THERE'S A MINIMUM TWO WEEKS FOR HAVE TO PAY TO RESERVE IT.
NO, BUT I MEANT EXCEPT FOR SCHOOL TO RESERVE, TO RESERVE IT, STUFF LIKE THAT BECAUSE YOU DON'T, SCHOOLS COULD CHANGE THEIR SCHEDULES AND YOU PRE RENT SOMETHING.
IT COULD BE 10 MONTHS OR WHATEVER.
OR EVEN THE SHOW BOARD, IF THEY DON'T HAVE THEIR DATES YET, YOU COULD RENT THEIR TIME AND THEY GET MOVED AND YOU WOULDN'T EVEN I AGREE.
SO YOU GOT, YOU GOTTA HAVE SOMETHING IN THERE SAYING EITHER A SCHOOL CAN BUMP SOMEBODY OR A SHOW BOARD CAN BUMP SOMEBODY OR YOU KNOW WHAT I'M SAYING? WHETHER WORDS IF SCHEDULE IS NOT SET, IF YOU GET TOO FAR OUT, YOU'RE GONNA GET CONFLICTING TIMES.
AND THEN ON THE, ON THE OPPOSITE SIDE OF THAT TOO, THE SCHOOL'S FFA PEOPLE OR WHATEVER, THEY HAVE A RESPONSIBILITY RIGHT.
TO LET THEM KNOW ASAP WHEN THEY DECIDE TO DO IT.
'CAUSE IT, IT INHIBITS THEM DOING THEIR JOB.
I'M SAYING THEY CAN'T REACH OUT A YEAR IN A BASIS.
I'M SAYING INDIVIDUALS, BUT WHAT I'M SAYING WORRIED ABOUT COMPANIES OR I UNDERSTAND WHAT YOU'RE SAYING, BUT HOW HAS THAT BEEN RUN IN THE PAST AS FAR AS THE FFA CHAPTERS FOUR H? THEY GENERALLY WOULD NOTIFY US AS SOON AS THEY KNEW WHAT THEIR DATES WERE.
THAT COULD BE A MONTH, IT COULD BE SIX MONTHS, IT COULD BE A YEAR.
MY QUESTION WAS JUST IN CASE THERE'S EVER A WEDDING EVENT THAT'S THERE, THEY DO PLAN THOSE PRETTY FAR IN ADVANCE.
SO AT THAT TIME, IF THERE IS AN EVENT AND FOR A WEDDING AND THEN WE HAVE A SCHOOL BUMP, YOU KNOW, THAT'S CONFLICTING.
SO I THINK THAT IN THE CONTRACT SOMEWHERE WE MIGHT NEED TO INCLUDE THAT SCHOOLS ARE GONNA TRUMP EVERYTHING.
'CAUSE OBVIOUSLY THAT'S WHAT THE CENTER'S FOR.
OR HOW DO Y'ALL WANT TO HANDLE THOSE TYPE OF SITUATIONS? I DON'T KNOW.
THAT'S JUST SOMETHING THAT WE NEED TO COME UP WITH THROUGH THAT.
THAT'S A, YOU KNOW, THAT'S, THAT'S THAT I THINK WE RUN THIS YEAR.
I PERSONALLY THINK WE WILL JUST DO THE RUN THIS YEAR AND SEE HOW IT FLOWS AND IF WE WILL BE ABLE TO WORK ALL THE KINKS OUT OF IT AFTER THIS YEAR KNOW'S A LOT OF KINKS.
BUT STILL THE KIDS SHOULD BE FIRST.
THAT'S WHY I'M SAYING YOU GET KEPT COVERED UP IN A PRIVATE EVENTS AND NEXT THING YOU KNOW, WE DON'T HAVE ROOM FOR THE, WE'RE THERE FOR WHAT ELSE? WHAT ALSO ADDED THE YEARLY, UH, RENEWAL OF $350 FOR THE DISPLAY.
UM, YOU TALKING ABOUT SIGNED EVERYTHING FOR SIGNAGE, FOR SIGN ADVERTISEMENT, SIGNAGE.
UM, TALKING ABOUT KIND OF MAKING IT LIKE AN AVERAGE SIZE OF FOUR BY FOUR IS KINDA WHAT Y'ALL ALL AT HAVE OUT THERE NOW OF LIKE METAL SIGNAGE AND WE CAN HANG IT AND IT'S THREE, $350, UH, ANNUALLY.
IS THAT SOMETHING THAT Y'ALL AGREE WITH OR? YEAH, I'M, I'M JUST KIND OF PUT IT IN HERE.
WELL HERE'S THE THING IS THAT THEY'RE, THEY'RE LEASING IT.
YOU PAY A LOT MORE FOR ADVERTISEMENT.
AND YOU'RE TALKING ABOUT FOR ADVERTISEMENT EVENT OR NO ADVERTISEMENT.
LIKE YOUR COMPANY, LIKE YOUR COMPANY OUT THERE.
COMPANY OUT THAT'S OUT THERE NOW.
I JUST, RUSTY WHAT DO YOU JUST BUNCH SOME NUMBERS OUT.
THIS IS FOR Y'ALL TO DECIDE THREE 50 FOR THE ONES RIGHT THERE AT THE HALL.
AND THOSE ARE I THINK THREE FOOT BY FOUR FOOT OR FOUR FOOT BY FOUR FOOT FOUR FOUR FOOT BY FOUR FOOT IS EXACTLY WHAT SIZE THERE.
AND THEN THE LARGER ONES DOWN ON THE CATTLE END ARE 400 OR FOUR 50.
AND THOSE ARE FOUR BY SIX I THINK.
WELL I MEAN THIS IS THIS DURING THE EVENT? NO, NO.
THIS IS, I I THOUGHT THINK THERE'S TWO DIFFERENT DISCUSSIONS HERE.
IF, IF YOU'RE GONNA RATE IT, IF THE COUNTY, YOU'RE GONNA PAY THE DEPOSIT FOR THE COUNTY, PUT 'EM UP THERE.
BUT THEY USE THEM FOR A FUNDRAISER FOR THEMSELVES.
THOSE SIGNS SHOULD GO UP JUST DURING THE SHOW.
WELL THOSE, THERE'S NO REASON THAT THEY'RE CHARGING FOUR 50 NOW WE CHARGE THREE 50.
I KNOW, BUT THEY'RE, THEY'RE NOT THE CONTRACT ENDS FOR THE SHOW BOARD.
SO THEY'RE JUST LEASERS OR LEASEES OR WHATEVER.
SO THEY'VE GOT IT FOR A MONTH.
THE REST OF THE TIME IT'S THE COUNTIES.
SO IF WE'RE GONNA CHARGE, THE COUNTY'S GONNA CHARGE FOR SIGNS.
WE ARE YOU'RE PUSHING THEM OUTTA BUSINESS FOR THEIR ADDITIONAL SIGNS.
'CAUSE THEY STILL GET 5% COMMISSION OFF THE SALES.
WELL THAT'S NOT WHAT THAT SAYS IT HERE.
IT JUST SAYS THAT WE'RE GONNA CHARGE THREE 50 FOR THE COUNTY.
THAT'S GONNA BE AND THAT'S REVENUE'S ALL.
THEY WON'T GET ANY SIGNAGE REVENUE.
SO Y'ALL ARE JUST DOING AWAY WITH
[00:40:01]
SIGNAGE REVENUE NOW GET THE SIGNAGE REVENUE IF THEY AGREE TO DO IT DURING OUR MONTH.YOU DON'T WANT TO, YOU DON'T WANNA PUSH THEM OUT OF BUSINESS GENERATING REVENUE.
BUT YOU'RE TALKING ABOUT A PERMANENT SIGN.
I'M TALKING ABOUT A PERMANENT SIGN THAT SITS FOR THE YEAR.
COUNTY IS GONNA SELL SPACE FOR IF THEY DO IT FOR THE WEEKEND OR THE THE MONTH THAT Y'ALL DOING Y'ALL SHOW WHILE THEY HAVE AT LEASE.
OR A SCHOOL OR A SCHOOL FUNDRAISER.
THEY PUT UP THE SIGN FOR THE WEEKEND.
BUT THIS JUST COMES DOWN AFTER THE WEEKEND.
IT COMES DOWN AFTER THE WEEKEND AND WE HAVE OUR FIXED A METAL SIGNAGE THAT'S HANGING THAT'S MOUNTED FOR THE YEAR.
BUT THE MAIN THING IS I DON'T WANNA PUSH THEM OUT OF THEIR REVENUE.
YOU KNOW, BECAUSE Y'ALL CAN STILL SELL 'EM FOR YOUR SHOW.
WE HAVE TO VERBIAGE OURS GOING CONTRACT SOMEHOW.
OURS ARE STAKE NOW IS THROUGH OUR COUNTY.
SO SO IT NEEDS TO BE WORKED OUT.
Y'ALL THE IDES DECIDED TO BUILD IT BELONGS TO THE COUNTY.
EXCEPT YOU CAN'T COVER 'EM UP.
SO THREE 50 AND, AND I'M ASSUMING WE'RE SELLING SPONSORSHIPS WHAT WE'RE DOING LIKE SOMEONE'S, THAT'S WHAT THE SIGNS ARE HANGING THERE FOR SPONSORSHIP FOR COMPANY.
JUST SUPPORTING THE SHOWGROUNDS AND THE, SO PEOPLE COME IN, THEY HAVE THEIR OWN PEOPLE SUPPORTING THEIR SHOW BUT YEAH.
AND THEY'RE COLLECTING MONEY OFF THOSE PEOPLE.
I JUST, I JUST WISH WE DON'T CUT THEM OUT.
WHAT ELSE YOU GOT? I'M JUST ONLY QUESTION I HAVE TO SELL THE BUILDING.
WE CAN REVENUE WISE, I GUESS WE'RE GOOD ON THAT.
I MEAN FROM A LEGAL STANDPOINT, AS LONG AS WE WOULD WANT TO BE CLEAR THAT, LIKE I SAID AGAIN, THAT THEY ARE COVERING UP SOME.
'CAUSE IF SOMEONE PAID US THREE 50 FOR A SPOT, YOU CAN'T COVER 'EM UP THEN THEY ARE EXPECTING TO BE, I KIND OF JUMPED AROUND VISIBLE FOR THE YEAR.
BUT WHAT COVER THE SIGNAGE UP.
SO THEY WOULD BE USING THOSE SPOTS.
BUT WHAT I'D LIKE TO SEE IS US SELL AMERICAN NATIONAL BANK.
AND THEN WE PUT THAT IN THE UPKEEP.
YOU GO TALK, YOU GO TALK TO THEM.
WE TALKED ABOUT MAKING IT A NON-SMOKING FACILITY.
UH, WHAT COUNTY'S ALREADY ON IT IS UM, ON THE OLD CONTRACT IT HAD SMOKING.
I JUST WANTED TO TRY TO MAKE IT A NON-SMOKING NO, IT'S NONS COMPLETE.
UM, TALKED ABOUT DOING, BECAUSE WE GOT THOSE APARTMENTS COMING IN ACROSS THE STREET DOING LIKE A MIDNIGHT CURFEW.
UM, HOW LONG Y'ALL SHOW WAS GONE? I'M LEARNING THIS AS I GO.
WELL I WAS THINKING LIKE OUT THERE AROUND THE CLOCK DURING THE SHOW, BUT THEY'RE NOT MAKING THAT KIND OF NOISE.
THIS WOULD BE LIKE FOR SOMEBODY RENT IT LIKE DOING A PARTY OR PARTY OR SOMETHING.
THAT'S WHAT I WAS WORRIED ABOUT.
YOU KNOW, KINDA WHAT WE'RE OUR MAIN THING WAS MORE OF THE UH, PRIVATE, THE EVENT CENTER IS DOING THAT ONE MORE OF A CURFEW AT MIDNIGHT, KINDA SHUTTING IT DOWN.
BUT THAT'LL JUST GO UNDER THE CITY ORDINANCES.
I MEAN YOU ALREADY HAVE A CITY ORDINANCE THAT PLACE.
I WOULDN'T WORRY ABOUT, I WOULDN'T WORRY ABOUT IT BECAUSE OKAY.
THEY HAVE A LONG DISTANCE OVER THERE AND THERE'S A HIGHWAY BETWEEN THEM.
I MEAN I JUST, I I'M PLANES TO THE CITY.
OKAY, LET'S CITY POLICE HANDLE IT.
WHEN YOU, WHEN YOU DO LEASE IT OUT FOR THOSE PARTIES, THERE IS A TIME THAT IT ENDS.
RIGHT? DO WHAT? WE DO HAVE A SET TIME WHEN IT ENDS, WHEN THE PARTY, WHEN THEY, THEY LEASE IT TO A CERTAIN DAY.
UM, THAT'S KIND OF WHERE WE DID.
THEY HAVE, IF THEY RENT IT FOR SATURDAY, THEY HAVE ACCESS TO COME IN ON A FRIDAY.
AND THEY HAVE UNTIL WEDNESDAY TO HAVE IT ALL CLEANED UP.
BUT I'M TALKING ABOUT THE PARTY.
WHEN, WHEN DO WE SAY, HEY, THE PARTY'S OVER.
I PUT IN THERE MIDNIGHT CURFEW.
BUT I GUESS IT'S, IT'S 'CAUSE I DON'T THINK DEPUTIES WANNA BE THERE UNTIL TWO OR THREE IN THE MORNING.
SO IF IT, IF THEY'RE DRINKING.
SO I KIND OF, WE JUST PUT A MIDNIGHT CURFEW ON THE, ON THE BUILDING.
CAN THAT, THE PARTY MUST END ABOUT MIDNIGHT, BUT IT MIGHT TAKE 'EM TO ONE O'CLOCK.
I DON'T HAVE, YEAH, WE DON'T HAVE ANYBODY THERE.
BUT YEAH, THAT'S JUST KIND OF OUR RECOMME.
I MEAN THEY CAN PARTY ALL NIGHT LONG AND LEAVE THE NEXT MORNING OR STAY TILL WEDNESDAY.
UH, WE JUST KIND OF PUT A WE, THAT'S KIND OF WHY WE PUT ON THERE MIDNIGHT.
BUT YES, THEY COULD
THAT WAY WE KNOW THEY, THEY'RE SUPPOSED TO LEAVE.
LAW ENFORCEMENT WRAPPED UP, GONE BY MIDNIGHT.
NOT START CLEANING WHEN SAYS MIDNIGHT, Y'ALL NEED TO MOVE ON.
IF PARTY STARTS AT 10, IT'S GOING BE PARTY SO HARD.
WELL A LOT OF TIMES PEOPLE HAVE A WEDDING SOMEPLACE AND THEY GO SOMEWHERE ELSE FOR A PARTY.
WHY NOT? YOU GOT, UM, YOU GOT THE SHUTTING DOWN TIME COURSE,
[00:45:02]
THE CLEANUP, IT'S KIND OF CONSISTENT.ALL THE TRASH GOES OUT TO DUMPSTER, STUFF LIKE THAT.
UM, WE'RE GONNA TRY TO GET IT PILED UP FOR THE SHOW BARN PILED UP OUTSIDE TO WHERE WE'RE GONNA TRY TO PUT SOME PITS IN THERE TO WHERE THEY WILL BARREL IT TO A CERTAIN POINT AND THEN WE'LL COME AND PICK IT UP WITH A SKIDSTEER BACKHOE AND TAKE IT TO WHERE IT NEEDS TO GO.
UM, LET'S SEE WHAT ELSE IS THERE? HERE'S WHAT YOU'RE TALKING ABOUT.
I MEAN THEY'RE RESPONSIBLE FOR CLEANUP.
ARE THEY TO CLEAN IT UP OR NOT CLEAN IT UP, BUT THEY HAVE THE OPTION TO CLEAN IT UP.
DO THEY BRING THEIR OWN STUFF TO CLEAN UP WITH? YES.
THEY, THEY BRING, THEY DON'T HAVE ACCESS TO OUR CLEANING SUPPLIES.
THEY DON'T HAVE ACCESS TO Y'ALL CLEANING SUPPLIES? NO.
THEY BRING THEIR OWN STUFF TO CLEAN IT UP.
RUSTY, Y'ALL STILL HAVE IT USED.
TWO OF OUR KIDS SHOWED YOU DON'T GET PAID IF YOU DON'T CLEAN YOUR PEN.
IS THAT STILL SOMETHING Y'ALL DO? NO.
'CAUSE IT'S, IT'S, THEY DON'T GET CLEANED
AND I USED TO WELL YOU WERE THERE.
IF YOU DIDN'T CLEAN YOUR PEN, YOU DON'T GET YOUR CHECK.
THAT'S THE REASON WE'RE KEEPING THE 2000 IF THEY DON'T CLEAN.
I JUST THREW THESE PRICES OUT HERE.
IF Y'ALL WANNA ADJUST ANY OF THESE PRICES FOR THE RENTING, I JUST THREW KINDA GIVE YOU AN IDEA OF WHAT IT'S, WHAT IT'S GONNA TAKE TO CLEAN THE BARN.
IF THEY DON'T CLEAN THE BARN, IT'S AN EASY 500.
I THINK ONCE, ONCE YOU SEE YOUR REVENUES, THE EXPENSES OVER A YEAR, THEN YOU CAN WHAT YOU DO.
SO WE JUST KIND OF GO WITH THIS YEAR.
MAIN THING IS, I MEAN, IT'S GONNA COST, I MEAN WE'RE INVESTING A LOT OF MONEY INTO THE BARN RIGHT NOW.
SO, YOU KNOW, WE JUST WANNA MAINTAIN THAT AND MAYBE MAKE IT BETTER.
JUST DEPENDS ABOUT THE REVENUE COMING IN.
SO WE GOTTA BREAK EVEN BRAD, WE WOULD LIKE TO AT LEAST TRY TO BREAK EVEN.
I HAVE NO, UH, THE ONE THING I WANNA POINT OUT ABOUT THE WHOLE BUMPING, UH, BUMPING FOLKS IS AS SHE WAS TALKING ABOUT WEDDINGS, OTHER VERY EXPENSIVE EVENTS.
WE WANNA BE VERY CLEAR ON OUR, OUR OUR WORDING THAT YOU CAN BE BUMPED.
WE ALSO WANNA SET AN ABSOLUTE DEADLINE AFTER THIS POINT.
BECAUSE OTHERWISE WE COULD HAVE SOME LIABILITY FROM SOMEONE WHO, YOU KNOW, THEY'VE MADE PLANS, YOU KNOW, ONCE INVITATIONS HAVE GONE OUT FOR STUFF THAT, YOU KNOW, I MEAN THAT'S, THAT'S ALL EXPENSE.
AND SO WE'RE GONNA FIND OURSELVES ONE, NOT GETTING VIDEOS IF PEOPLE THOUGHT THAT WE'RE NOT CONCRETE.
AND TWO, IF IT ENDS UP HAPPENING AND SOMEONE LOSES, THEY DON'T SPEND $10,000 ON PRINTING STUFF OR WHATEVER, WE DON'T HAVE A PROBLEM.
SO WE, WE WANNA HAVE EITHER A WAY TO SAY, LOOK, YOU CAN'T SCHEDULE THIS FAR OUT OR AFTER A CERTAIN POINT THAT IT'S SET IN STONE.
THAT'S KIND WHAT YOU'RE TALKING ABOUT.
LIKE THIS SIX MONTHS AFTER FIVE MONTH.
YOU CAN'T TAKE A RESERVATION TWO YEARS OF ADVANCE FOR A WEDDING IN THE MIDDLE OF FEBRUARY.
I MEAN, BECAUSE YOU KNOW THAT THERE, THEIR SHOW'S GONNA BE SOMEWHERE BETWEEN VALENTINE AND WHATEVER, WHATEVER.
ONE THING WE COULD DO IS WE COULD TRY TO HAVE A CERTAIN NUMBER OF SLOTS THAT ARE OKAY.
YOU KNOW, THEY'RE OPEN LIKE YEAH.
I MEAN THAT YOU'VE, YOU KNOW, THAT YOU, YOU'RE GOING TO HAVE THIS MANY DEDICATED TO, UH, TO THE PRIVATE NON-SCHOOL EVENTS THAT IF YOU GET ONE OF THESE EVENTS THAT YOU ARE CONFIRMED HARD SET AND THE OTHER ONES ARE KIND OF A, AS A, LIKE A ADD SPACE AVAILABLE, YOU KNOW? YEAH.
AND YOU MAY EVEN HAVE SEPARATE PROCESS FOR THOSE.
SO, I MEAN WELL, AND I'M SURE THAT THERE'S A CERTAIN TIME OF YEAR THAT SCHOOLS DON'T USE IT AT ALL.
I MEAN, PROBABLY FROM JUNE'S THEY'RE, THEY'RE BOOKED ALL THE TIME FOR JACKPOT SHOWS.
HE GIVES US A PRETTY GOOD I IDEA ON THIS CALENDAR ALMOST A YEAR OUT FOR THE SCHOOLS.
PRETTY MUCH KNOW WHEN THAT JACKPOT'S OCCURRING.
THEY PRETTY MUCH KNOW A YEAR IN ADVANCE.
SO, I MEAN IF Y'ALL WILL ALLOW IT, I BELIEVE THE SCHOOLS GET THEIR CALENDAR SET.
THEY GOT THAT'S, I'M, THAT'S WHAT I'M TRYING TO SAY.
WHEN Y'ALL HAVE YOUR NEXT MEETING.
WHEN Y'ALL HAVE YOUR NEXT SHOW BOARD MEETING, UH, THE 'CAUSE I CAN SEE A REAL CONFLICT JANUARY THE WAY IT IS STARTING JANUARY.
NOW USE THE LIBRARY OR THE, OR THE NON-PROFIT CENTER.
YOU CAN GET TO USE EITHER ONE.
WE'RE JUST TRYING TO SAY LIKE, Y'ALL SPEND A LOT OF MONEY ON ELECTRICITY, WE'RE GONNA DO THE SAME THING
SO WE GOT THE FREE PLACES FOR YOU TO GO.
THAT'S, THAT'S SOMETHING ELSE.
AND GIVE YOU THE PHONE NUMBERS, UH, TO USE AND THEY'LL LET YOU IN OUT AT ANY TIME.
SO, UH, IF YOU LET THE AG TEACHERS KNOW, HEY, LET US KNOW WHEN YOUR JACKPOT SHOWS ARE
[00:50:02]
AT LEAST BY MARCH THE FIRST SO WE CAN GET 'EM BOOKED IN.BECAUSE MOST OF THE WEDDINGS, YOU KNOW, BE IN THE, YOU KNOW, SPRING, THE SUMMER YOU DON'T HAVE A WHOLE LOT OF WINTER WEDDINGS FOR SOME YEAH.
CRAZY REASON, YOU KNOW, NOT PLANNED OUT FAR IN THE FUTURE.
YOU MIGHT HAVE QUICK WEDDINGS IN WINTER TIME, BUT YOU DON'T YEAH, YOU DON'T GENERALLY HAVE NO, I HAVE THOSE.
THEY THEY HAVE 'EM BEEN PRETTY WEATHER TYPE.
SO IF Y'ALL DO THAT AND YOU GET BACK WITH CASEY ON THOSE DATES.
THESE CALLS ARE PROBABLY GONNA BE ONE'S RUNNING THIS BEFORE WE BOOK ANYTHING ELSE.
I NOTICED KATIE'S NAME IS ON THE FORM, SO I FIGURED SHE INHERITED WE'RE GONNA PUSHING THIS DEFINITION.
HE THE CONTACT KATIE'S THE CONTACT.
SO HOPEFULLY THESE LADIES RIGHT HERE REALLY HANDS, THEY'VE DONE A GREAT JOB PUTTING THIS TOGETHER.
AND SOMETHING I WAS GONNA SAY TOO, REAL QUICK, I WE'RE ALL SUPPORTIVE OF THE KIDS AND THE SHOW BOARD BACK THERE.
BUT HERE'S THE DEAL TOO IS I KNOW IT'S LIKE BLO PEOPLE OUT BROUGHT, YOU KNOW WHAT? THEY'RE GONNA HAVE TO DO THEIR PART AND GET THEIR SCHEDULED.
THEY GOTTA GET, I MEAN WE CAN'T JUST WAIT AND SAY YEAH THEY GOTTA THEY GOTTA GET THEIR NUMBERS AND THEIR DATES IN THERE.
'CAUSE THIS IS GONNA MAKE IT MISERABLE FOR HER WHEN SHE'S TRYING TO KEEP UP WAITING ON THEIR RESPONSE AND STUFF.
YEAH, BECAUSE YOU HEAR WHAT I SAID OR ANYTHING ON.
SO BASICALLY WHAT I WAS SAYING WAS, WE ALL IN SUPPORT OF THE KIDS AND THE PROGRAMS. UH, BUT I THINK Y'ALL GONNA DO YOUR PART TO GET IT ON THE SCHEDULE.
I MEAN, A MONTH OUT ISN'T GOOD ENOUGH.
NOTICE YOU NEED TO, WE NEED TO SIX MONTHS OUT, THEY LET US KNOW.
Y'ALL BOARDS NEED TO KNOW SIX MONTHS.
WELL THEY NEED TO KNOW, KNOW ANOTHER THING, YOU KNOW, EVEN WHEN WE GO TO CONFERENCES AND STUFF, THEY, THEY HAVE OPENING DATES FOR THE BOOKING MM-HMM
SO WE COULD SET IT UP WHERE WE HAVE OPENING DATES, WHETHER WORDS YOU SAY, OKAY, THE NEXT 60 DAY EVERYTHING'S OPEN OR WHATEVER.
AND HERE THEY'RE GONNA GET A, WHATEVER WEBSITES SET UP FOR PEOPLE CAN LOOK AT IT.
SO YOU CAN, YOU CAN, YOU CAN MAKE IT WHERE THE SCHOOLS ARE ALREADY SET ON THERE IN STONE AND THEN YOU CAN'T BOOK THINGS OUT FURTHER THAN 30 OR 60 DAYS OR WHATEVER.
I MEAN, WE DON'T NEED THE WEDDINGS THAT HAVE 10,000 PEOPLE IN 'EM THAT ARE BOOKED TWO YEARS IN ADVANCE.
WE DON'T EVEN WANT TO GET IN THE CONFLICT OF THAT.
SO I MEAN NO, I I FIGURED THE SCHOOL'S A YEAR OUT, THEY SHOULD KNOW.
BOARD SHOULD KNOW PROBABLY SIX MONTHS.
SO ANYBODY WANTS TO RESERVE SIX MONTHS MAYBE.
MAYBE THAT'S GOOD FOR, I DON'T KNOW WHAT A GOODS AND BIRTHDAYS BE.
MAYBE I'LL HAVE A GOOD IDEA BUT I MEAN, I, I WOULDN'T, I WOULDN'T OPEN IT UP FOR PAST 90 DAYS OR SOMETHING.
I MEAN, YOU KNOW WHAT I'M SAYING AND WE MIGHT EVEN FIGURE OUT, WE COULD CUT IT TO 60, YOU KNOW, I MEAN, OR START OUT 60 AND THEN, YOU KNOW WHAT I MEAN? I MEAN Y'ALL MIGHT BE FOR PRIVATE EVENTS.
I'M TALKING ABOUT PRIVATE EVENTS OUTSIDE OF, UH, 90 DAYS IS PROBABLY EXTENT I WOULD THINK.
AND IS THIS SOMETHING THAT WHENEVER WE GET A REQUEST AND IT HASN'T BEEN 90 DAYS THAT YOU WOULD LIKE ME TO HOLD THE RESPONSIBILITY OF REACHING OUT TO THEM AT THAT PERIOD OF THE SIX TO FOLLOW UP? THEY STILL NEED THE FACILITY.
WE ALSO GO MEET SET UP WITH JACKIE.
SHE'S BEEN DOING THIS A LONG TIME AND ALL, WE HAVE A MEETING WITH HER ON FRIDAY.
IT WILL GET US A LOT BETTER AT THAT WELL, THE SCHOOLS AND EVERYBODY, EVERYBODY THAT DOES THAT, WE CAN SEND THEM A LETTER AND SAY, HEY, YOU KNOW, WE NEED, WE NEED YOUR CALENDAR BY THIS DAY.
I, I GOT EVERYONE'S CONTACT INFORMATION FROM JACKIE AFTER DISCUSSING IT WITH HER AND I WAS THINKING WE WERE JUST GONNA SEND AN EMAIL INTRODUCING OURSELVES ANY ADJUSTMENTS THAT NEED TO BE, UM, ADVISED TO THEM, YOU KNOW? MM-HMM.
SO THAT EVERYBODY ISN'T SURPRISED.
NOW, UM, I HAVE A QUESTION ABOUT, WE WERE DISCUSSING YESTERDAY, CANCELLATIONS, BUT WE DIDN'T DISCUSS RESCHEDULE.
WE HAD DISCUSSED KEEPING THE HOLD FEE IF A CANCELLATION HAPPENED.
BUT WHAT IF THE, WHAT IF THEY WOULD JUST WANNA RESCHEDULE IT? WELL, IT DEPENDS ON IF WE HAVE SOMETHING AVAILABLE.
BUT THERE NEEDS TO BE A TIME PERIOD BECAUSE WE MAY LOSE SOMETHING.
THAT'S WHERE WHAT WE TALKED ABOUT ARE, YEAH, YEAH.
I'VE GOT SOMETHING THIS WEEKEND AND I'M CALLING YOU TODAY TO CANCEL.
SO WE'RE GOING, WE'RE GONNA KEEP YOUR MONEY.
AND IF THEY WERE TO RESCHEDULE, I DON'T KNOW HOW IT WORKS ON THE OUTSIDE.
I WOULD THINK IF YOU LOSE THE OPPORTUNITY TO LEASE IT TO SOMEBODY ELSE, THEN YEAH, YOU LOSE IT.
THERE NEEDS TO BE A CANCELLATION NOTICE OF AT LEAST TWO WEEKS, I WOULD THINK.
BECAUSE SOME OTHER EVENT COULD COME IN AND TAKE UP THAT SPOT DEPENDING ON HOW BIG THE EVENT IS.
I MEAN, IF, IF, IF YOU'RE TYING UP SOMETHING FOR TWO OR THREE WEEKS AND THEN ALL OF A SUDDEN YOU CALL A WEEK AHEAD OF TIME, NOW YOU NEED, NOW YOU, THE AMOUNT OF TIME YOU DOING THAT EMPTY CENTER, I'M SURE THE CONVENTION CENTER WOULDN'T ALLOW YOU TO GIVE 'EM A TWO WEEK NOTICE.
[00:55:01]
I'M JUST SAYING I DON'T KNOW WHAT ZA COUNTY DOES OR WHATEVER, CHECK IN TOMORROW OF THAT.THAT'S KIND OF HE ANDERSON IN ZA COUNTY.
SEE WHAT THEY DO ON CANCELLATIONS.
I SAY THE CONVENTION CENTER, PROBABLY LIKE HOTELS.
YOU CAN BUY INSURANCE AND CANCELLATION INSURANCE.
YOU KNOW, I MEAN THAT'S WHY IT'S A COMPLICATED MESS.
PEOPLE DON'T UNDERSTAND RUNNING A HOTEL OR RUNNING A CONVENTIONS CENTER.
GET A COPY OF IT, LIKE VAN Z COUNTY'S AGREEMENT.
THAT'S KIND OF WHAT I'VE BEEN DOING IS CALLING 'EM AND PRINTING, PRINTING OUT THEIRS.
SO WE CAN KIND OF GET A, LIKE I SAID, WE'RE ALL NEW TO THIS, SO WE'RE TRYING TO MAKE IT HENDERSON COUNTY PARK BOARD, IT RUNS THEIRS, NOT IT'S FUNDED THROUGH THE COUNTY, BUT THEY HAVE A PARK BOARD THAT'S IN CONTROL OF IT.
BUT THEY HAVE A HOTEL TAX AND AFTER THIS YEAR WE DON'T MAY BE LOOKING AT THAT TOO.
I JUST, ONE YEAR THIS WE NEED TO A OURSELVES.
WHAT ELSE YOU GOT KATIE? QUESTIONS? UM, WELL WE ARE GONNA CREATE A WEBSITE WITH NATE WHERE YOU WILL BE ABLE TO DO YOUR CREDIT CARD THERE, BRANDY AND I AND DISCUSS THAT WITH THE NAIL.
THEY MIGHT GET BRANDON'S COUNTY.
BECAUSE IT'LL HAVE TO GO THROUGH COMMISSIONER COURT TO GET YOU, YOU MIGHT BE ABLE TO REACH OUT TO BRAZOS COUNTY TOO.
IT'S FANCY, I MEAN, YEAH, IT'S, IT'S FANCY.
WE'LL GET THERE SOME
SO ANYTHING ELSE? THAT'S ALL I HAVE RECOMMENDATION WISE.
IF Y'ALL WANTED TO CHANGE ANYTHING GUYS, YOU HAVE ANY MORE QUESTIONS, COMMENTS? I THINK WE'VE, YES.
TERRY? UM, ONCE SOME OF THESE NOTES ARE ENTERED, COULD WE GET, UH, EMAIL A COPY OF THAT? YES.
ON THE SIXTH SO WE CAN TAKE IT TO OUR BOARD? YES.
IF YOU'LL GIVE KATIE YOUR EMAIL.
I NEED A MOTION TO APPROVE THEN.
I'LL MAKE A MOTION MR. TO MAKES A MOTION TO HAVE A SECOND.
[7. Auditor; Discuss/Consider line-item and budget transfers/corrections. ]
MS. BRANDY, CONSIDER LINE ITEM AND BUDGET TRANSFERS.UM, WE HAD A FEW LINE ITEM TRANSFERS AND BUDGET AMENDMENTS THAT WE SENT OUT FOR YOUR APPROVAL THIS WEEK.
MOST OF THEM ARE JUST ROUTINE GRANTS, UM, AND A COUPLE OF EXPENDITURES, UH, LINE ITEM TRANSFERS, AND WE ASK FOR YOUR APPROVAL.
MR. PHILLIPS MAKES THE MOTION TO HAVE A SECOND.
COMMISSIONER MOORE, MAKE SECOND.
[8. Auditor; Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor. ]
ONCE AGAIN CONSIDERED CLAIMS FOR PAYMENT.SO THIS WEEK WE HAVE, UM, ACCOUNTS PAYABLE INVOICES TOTALING $2,942,028 AND 62 CENTS.
THAT IS MAINLY MADE UP OF EMPLOYEE INSURANCE AND RAW MATERIALS.
AND THEN WE ALSO HAVE JUROR CHECKS OF $1,716.
AND WE ALSO HAVE A PAYROLL OF $2,130,667 AND 78 CENTS.
WE ASK FOR APPROVAL FOR A TOTAL PAYOUT OF $5,074,412 AND 40 CENTS.
ANY QUESTIONS, COMMENTS, NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.
MR. BARBARA MAKES THE MOTION TO HAVE A SECOND.
I'LL SECOND MR. I MAKE A SECOND.
BEFORE WE GO INTO THE EXECUTIVE SESSION, TERRY WANTED TO, UH, PRESENT SOMETHING TO AARON BEFORE WE, UH, GET OUTTA HERE.
YEAH, IF I COULD FOR JUST A MINUTE.
UH, WHEN, UH, WHEN I CAME INTO OFFICE, UH, BACK IN, UH, 2017, UM, I HAD HAD, UH, THE PRIVILEGE, I GUESS AND THE HONOR, UH, TO WORK MANY YEARS PRIOR TO THAT WITH AARON CONWAY, UH, SOME OTHER, UH, THINGS THAT WE DID TOGETHER.
AND HE DID AN OUTSTANDING JOB FOR ME THERE.
AND, UH, WHEN I CAME IN, I DECIDED I NEEDED AARON TO HELP ME HERE AS WELL.
AND HE CAME IN AND JUST, AND DID A GREAT JOB, UH, TAKING THINGS OVER, UH, DEALING WITH, UH, A LOT OF THE THINGS, UH, WITH THE PUBLIC AND ALSO, UH, UH, HANDLING ISSUES, UH, WITH MY ROAD CREW, UH, LOGISTICS AND SO ON.
AND, UH, AND KELLY DESERVES AN AWARD FOR TOLERATING HIM, I GUESS.
BUT, UH, HE DID AN OUTSTANDING JOB FOR ME OVER THE LAST EIGHT YEARS, AND I JUST WANTED TO SHOW HIM MY APPRECIATION.
AND WE'VE GOT A PLAQUE FOR YOU THIS MORNING.
AARON, IF YOU WANT TO COME UP HERE OUT QUICK, I GUESS WE CAN GET A PICTURE WITH YOU DOWN HERE AND US UP HERE.
[01:00:01]
A PICTURE OF US? YOU FORGIVE ME FOR NOT STUMBLING DOWN THERE, BUT YOU KNOW WHAT THE DEAL IS.SO
[9. Judge Allen: Discuss/Consider entering into an executive session pursuant to Section 551.074 of the Texas Government Code, the Commissioners will meet in closed session to review applications for the HR Manager and HR Generalist positions for purposes of interviewing and hiring an HR Manager and HR Generalist. ]
NINE.DISCUSS, CONSIDER ENTERING THE EXECUTIVE SESSION PURSUANT TO SECTION 5 5 1 0.074.
THE COMMISSIONERS WILL MEET IN CLOSED SESSIONS TO REVIEW APPLICATIONS FOR HR MANAGER AND GENERALIST.
UH, THE PURPOSE FOR INTERVIEWING AND HIRING HR MANAGER AND GENERALIST.
MR. PHILLIPS MAKES THE MOTION.
HE'S TRYING TO SECOND HIS OWN MOTION.
[10. Judge Allen: Discuss/Consider exiting executive session and enter back into regular meeting. ]
OKAY.WE'RE COMING OUT OF EXECUTIVE SESSION.
I HAVE A MOTION BY COMMISSIONER MOORE.
DO I HAVE A SECOND? I'LL SECOND.
[11. Judge Allen: Discuss/Consider /Approve taking any action pursuant to the executive session. ]
AS A RESULT OF OUR EXECUTIVE SESSION, WE HAVE DECIDED THAT WE'RE GOING OFFER THE JOB TO KAITLYN JOYNER TO BE THE, A HR MANAGER AND SHELLY TACKETT TO BE THE HR SUPERVISOR.DO YOU NEED A MOTION FOR THAT? I'LL MAKE THE MOTION.
MR. MOORE MAKES THE MOTION AGAIN.
DO I HAVE A SECOND? I'LL SECOND.
[12. Adjourn Meeting ]
COMMISSIONER BARBER GETS TO SAY A MOTION TO ADJOURN.BEFORE I DO THAT, I WOULD JUST LIKE, HOLD ON.
HE'S GONNA TRY AND DO IT ANYWAY.
BEFORE I DO, I'D JUST LIKE TO SAY AGAIN.
UH, WANNA THANK, UH, OF COURSE, UH, THE PEOPLE IN MY PRECINCT FOR THE OPPORTUNITY THEY GAVE ME TO SERVE THEM, UH, FOR THE LAST EIGHT YEARS.
AND, UH, IT HAS BEEN AN ABSOLUTE HONOR AND PLEASURE TO SERVE WITH YOU GENTLEMEN.
UH, AND, UH, MOST OF THE TIME THAT I'VE BEEN HERE, IT'S BEEN A PLEASURE.
BUT
I'VE LEARNED A LOT AND I THINK I'VE, UH, UH, GAINED A LOT OF GOOD FRIENDS THAT HOPEFULLY WILL BE LIFELONG FRIENDS AND YOU GUYS ESPECIALLY, AND, UH, EVEN TOMMY.
AND, UM, AND, UH, OF COURSE ALL THE PEOPLE HERE IN THE COUNTY.
THE, THE FAMILY THAT WE HAVE HERE MEANS A LOT TO ME.
UH, I'VE JUST, I'VE BEEN OVERWHELMED WITH, UH, YOU KNOW, PEOPLE CONTACTING ME ABOUT IT, UH, SLEEPING AND EVERYTHING.
AND IT, UH, IT, IT IS REALLY TOUCHED ME THAT, YOU KNOW, I, I HOPE THAT, UH, MIKE AND I BOTH MADE A DIFFERENCE FOR THE BETTER.
AND, YOU KNOW, AS BEST WE COULD, I THINK WE DID.
AND THAT'S WHAT WE CAME IN HERE FOR.
AND I'VE REALLY ENJOYED IT AND I'M GONNA MISS IT.
UH, BUT Y'ALL CAN COME VISIT US AT THE GUN RANGE ANYTIME YOU WANT TO.
WELL, I GUESS I'LL JUST GO AHEAD AND RE REITERATE.
THANKS FOR THE OPPORTUNITY TO SERVE.
YOU KNOW, I WAS APPOINTED REELECTED TWICE, BUT, YOU KNOW, AND IT MEANS A LOT THAT WE HAD A CHANCE TO TRY TO MAKE A DIFFERENCE.
AND I REALLY ENJOYED, I'VE GOT A DIFFERENT OUTLOOK ON POLITICS THAN WHAT I DID BEFORE.
YOU KNOW, THERE'S A LOT ON THIS SIDE THAT, UH, CITIZENS DON'T REALLY SEE.
WE'RE NOT ALL REALLY, REALLY BAD PEOPLE.
WE'RE NOT ALREADY IN THIS, YOU KNOW, YOU KNOW, FOR OURSELVES.
OR TO MAKE DEALS, YOU KNOW, TO WITH VENDORS OR ANYTHING LIKE THAT.
IT MIGHT HAVE USED TO HAVE BEEN BACK IN THE DAY, BUT IT'S NOT THAT WAY ANYMORE.
SO, I, I'M PROUD OF WHAT WE'VE DONE.
I'M PROUD OF WHAT MY GUYS HAVE DONE.
AND, UM, THANKS FOR THE OPPORTUNITY TO SERVE.
WELL, WE'RE PROUD FROM ME AND FROM THE COURT AS A WHOLE OF BOTH OF YOU GUYS.
Y'ALL HELPED A LOT, A LOT OF CITIZENS.
YOU'VE HELPED THE COUNTY GROW.
UH, YOU'VE BEEN, AS OUR AUDITOR CAME IN AND SAID THE OUTSIDE AUDITOR, WE'VE BEEN VERY CONSERVATIVE IN THE WAY WE HANDLE THE TAXPAYERS MONEY.
AND, UH, WE'RE GONNA CONTINUE TO DO THAT.
BUT, UH, Y'ALL STILL GONNA BE AROUND.
AND SO, UH, DON'T BE STRANGERS.
BUT YOUR SERVICE HAS CERTAINLY BEEN APPRECIATED.
AND I'VE STILL GOT WHAT, A FEW HOURS TO FILE THAT GRIEVANCE.
'CAUSE YOU GAVE MY DONUTS THAT THEY BROUGHT TO ME THIS MORNING.
WHAT'D YOU SAY? THANK YOU FOR GREAT.
FOUR YEARS AS COMMISSIONER'S COURT.
I TELL YOU WHAT, YOU GO UP AND WRESTLE THOSE LADIES FOR THOSE DONUTS,
ALRIGHT, WELL I THINK THAT'S IT.
[01:05:01]
WE GOT A MOTION TO ADJOURN.I'LL MAKE, I'LL MAKE THE MOTION TO ADJOURN THIS MEETING.
COMMISSIONER HUNT, MAY THE SECOND.