* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. WHAT IT IS YOU NOT [00:00:01] HAVING CRAWL UNDER A HOUSE TODAY. THAT'S RIGHT. THAT'S RIGHT. WELL, WE'D LIKE TO WELCOME EVERYONE TO OUR REGULAR [Call to Order] COMMISSIONER'S COURT MEETING. TODAY'S FEBRUARY THE 11TH. YOU'RE AT THE, UH, ANNEX. WE'RE GONNA START OFF THIS ONE OF THE INVOCATIONS. IT'S GOING TO BE LED BY COMMISSIONER LANE AND THEN COMMISSIONER PHILLIPS'S GONNA LEAD US IN A PLEDGE. IF YOU'D JOIN ME BY STANDING, PLEASE BOW OUR HEADS. LORD, WATCH OVER US. KEEP US SAFE. THANK YOU FOR OUR COUNTY COMMISSIONERS. THANK YOU FOR OUR JUDGE. THANK YOU FOR ALL OUR EMPLOYEES. WATCH OVER OUR FIRST RESPONDERS AND LORD, HELP US DO WHAT'S RIGHT TODAY AND DO THIS COURT LIKE YOU SHOULD BE SAID TO BE DONE IN CHRIST. LET ME PRAY. AMEN. AMEN. A PGI TO FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH HE STANDS, ONE NATION UNDER GOD IN THE VISIBLE WILL NEVER NEED JUSTICE DRAW HONOR UNDER THE TEXAS PLANNING. I PLEDGE TO LEAD TO THE TEXAS ONE STATE UNDER GOD. ONE INDIVIDUAL. THANK YOU. YOU BET. [1. ROUTINE CORRESPONDENCE.] OKAY, WE HAVE TWO ITEMS ON A ROUTINE CO UH, WELL, ANY ROUTINE CORRESPONDENCE, NO TRASH PICKUPS OR ANYTHING THIS MORNING? NO, IT'S RAINING. RAINING. OKAY. OKAY. CASE. AND Y'ALL ALL HAVE THE LIST FROM PAM OF ACTIVITIES FOR THIS MONTH BEEN SENT OUT TO YOU. SO PARTICIPATE IN ANY OF THOSE THAT YOU CAN. AND THEN WE GO [2. CONSENT AGENDA] TO OUR CONSENT AGENDA. WE HAVE TWO ITEMS. NUMBER A IS ACCEPT THE COMMISSIONER'S COURT MEETINGS FOR FEBRUARY THE FOURTH, AND THEN B IS ACCEPT STAR TRANSIT RIDERSHIP REPORT FOR JANUARY 25. ANY QUESTIONS OR COMMENTS? NO. I TO ENTERTAIN A MOTION, I'LL MAKE A MOTION FOR YOU. MR. PHIPPS MAKES THE MOTION TO HAVE A SECOND. I'LL SECOND. MR. CROW MAKES A SECOND. ALL IN FAVOR, CI AYE. AYE. MOTION CARRIES. [3. Nathan Collins: Discuss/Consider/Approve the enrollment of the county's employees in TAC's cybersecurity course.] MR. NATHAN, HE WANTS TO DISCUSS AND ASK OUR APPROVAL FOR THE ENROLLMENT OF THE COUNTY'S EMPLOYEES IN TAX CYBERSECURITY COURSE. MORNING, NATHAN. GOOD MORNING. YEAH, THIS IS OUR MANDATED, UM, TRAINING THAT WE HAVE TO DO EVERY YEAR. I THINK THIS IS OUR FOURTH YEAR NOW WITH TAC. UM, SO THIS IS JUST ASKING IF Y'ALL ARE GOOD WITH USING TAC, UM, FOR THE, UH, ADMINISTRATION OF THE COURSE. I THINK THAT'S THE PROPER THING TO DO. YEP. THEY'RE STILL THE CHEAPEST FOR EVERYBODY, SO. OKAY. ANY QUESTIONS OR COMMENTS FOR NATHAN? NO. I ENTERTAIN A MOTION TO APPROVE. I'LL MAKE A MOTION. MR. LANE MAKES A MOTION TO HAVE A SECOND. I'LL SECOND. MR. MOORE MAKES A SECOND. ALL IN FAVOR SAY AYE. A MOTION CARRIES. THANK YOU NATHAN. THANK YOU. Y'ALL ARE DOING A GOOD JOB. THANK SHERIFF IS ON HIS WAY. WE'RE GOING SKIP DOWN NUMBER FIVE. I HAVEN'T SEEN MATT YET. NO, HE MIGHT NOT BE. I HAVEN'T HEARD FROM HIM. [6. Commissioner Moore: Discuss/Consider/Approve the appointment of Jonathan Leyva & Mark Gray to ESD #5 for a term of 2 years.] SO WE'LL GO AHEAD AND DO NUMBER SIX. COMMISSIONER MOORE DISCUSSED AND APPROVE THE APPOINTMENT. HE'S HERE. WHO MORE I'M GONNA SAY SOMETHING BUT DISCUSS AND APPROVE THE APPOINTMENT OF JONATHAN. IS THAT EVA? EVA? YES SIR. AND MARK GRAY TO THE SD NUMBER FIVE FOR TERM OF TWO YEARS. YES SIR. UH, THESE GENTLEMEN WERE ALREADY ON THE BOARD. THEY WERE JUST GETTING REAPPOINTED. OKAY. SO WE DID THE PAPERWORK SWEARING, SO THEY'RE GOOD TO GO. SO I'LL MAKE A MOTION TO APPROVE. MR. MOORE MAKES THE MOTION TO HAVE A SECOND. I'LL SECOND FOR MR. PHILLIPS MAKES A SECOND. ALL IN FAVOR SAY AYE. A MOTION CARRIES. [7. Commissioner Moore: Discuss/Consider/Approve entering into an tnterlocal Agreement for Joint Purchasing with the City of Kemp.] COMMISSIONER MOORE, ONCE AGAIN, DISCUSS AND APPROVE ENTERING INTO AN INTERLOCAL AGREEMENT FOR THE JOINT PURCHASING WITH CITY OF KEMP. YES SIR. UH, THIS ONE'S ALSO IT'S JUST INTERLOCAL AGREEMENT WHERE THEY CAN USE OUR PRICING, UH, FOR MATERIALS OR WHATEVER FOR THE CITY. SO KEMP WANTED TO JOIN US ON THAT. SO I'M MAKE MOTION TO PROVE THAT. AND THAT'S A GOOD THING. WE HAVE A OR OUR CITY. THAT ONE WE CAN YOU BET. YOU BET. HAVE A MOTION FOR COMMISSIONER MOORE TO HAVE A SECOND. I I'LL SECOND FOR YOU. OKAY. COMMISSIONER LANE, HE MEET YOU. THIS TOO. ALL IN FAVOR SAY AYE. A MOTION CARRIES. AYE [8. Pam Corder: Discuss/Consider/Approve hosting the Kaufman County Farmers Market and launch a community driven gardening and sustainability program at the historic Poor Farm property.] MS. PAM, WE'RE GOING DISCUSS, CONSIDER AN APPROVED ENTERING TO AN IN LOCAL TREATMENT FOR JOINT PURCHASING WITH THIS, UH, WHOOP FOR HOSTING THE KAUFMAN COUNTY FARMERS MARKET AND LAUNCH A COMMUNITY DRIVEN GARDEN AND SUSTAINABILITY PROGRAM AT THE HISTORICAL POOR FARM. GOOD MORNING. GOOD MORNING. ON THIS RAINY, COLD DAY. YES MA'AM. SO, UM, THANK YOU FOR THIS OPPORTUNITY. I'M HERE WITH JAMIE C*****G AND UM, SHE IS FROM HOPE FOR SMALL FARM STABILITY, A NON-PROFIT FOCUSED ON SUSTAINABILITY, A NON UH, PROFIT FOCUSED ON TEACHING SUSTAINABLE FARMING. WE ARE SEEKING APPROVAL TO HOST THE KAUFFMAN COUNTY FARMERS MARKET AND LAUNCH A COMMUNITY GARDEN PROGRAM AT THE HISTORIC POOR FARM. THIS INITIATIVE WILL BE A COLLABORATION BETWEEN THE KAUFMAN COUNTY, KAUFMAN COUNTY HISTORICAL COMMISSION, HOPE THE FARMER'S MARKET, [00:05:01] AND THE RESOURCE CONNECTION. OUR GOAL IS TO HAVE BIWEEKLY MARKETS, UM, FARMER'S MARKET DURING THE GROWING SEASON FEATURING LOCAL VENDORS, SELLING PRODUCE AND AND GOODS, UH, BREADS, ALL THOSE GREAT THINGS. UM, THEY WERE DOWN DOWNTOWN AND THEY LOST THE, UH, SPACE THAT THEY WERE IN DOWNTOWN. OKAY. SO THEY REACHED OUT AT THE END OF LAST YEAR ABOUT USING THE POOR FARM AND WE WERE JUST REALLY EXCITED ABOUT THAT. UM, HOPE WILL OFFER A SUSTAINABLE FARM FARMING EDUCATION, 20 BY 20 FARMING PLOTS FOR PARTICIPANTS AND PROVIDE TOOLS, SEEDS AND ONGOING SUPPORT. MONTHLY WORKSHOPS WILL BE COVERING COVER THE ORGANIC FARMING GARDEN DESIGN AND MORE. SO I'M GONNA LET HER KIND OF GO OVER HER VIDEO. ALL RIGHT. WELL THAT'S NOT GOOD MORNING. HOW SLIDESHOW. THANK YOU SO MUCH FOR LETTING US BE HERE. SURE. WE'RE REALLY EXCITED ABOUT THIS PROJECT. SO, AS FAR AS THE FARMER'S MARKET IS CONCERNED, WE HAVE BEEN FOR SIX, MAYBE SEVEN YEARS DOWNTOWN ACROSS FROM THE ARKANSAS AND GROVE. WE'VE SEEN IT GROW FROM LIKE FOUR PEOPLE ON THE SIDEWALK TO TAKING UP THAT WHOLE LOT. IT'S BEEN REALLY GREAT. UM, AND WE'RE VERY EXCITED ABOUT THE POSSIBILITY OF MOVING TO THE POOR FARM. THERE'S SO MUCH MORE ROOM THERE. I WENT OUT AND MEASURED WE COULD FIT OVER A HUNDRED VENDORS IF, IF WE HAVE THAT MANY. UM, WE'VE ALREADY HAD OVER 40 FILL OUT THE INTEREST FORM. WE'RE HOPING TO GROW IT FROM OUR LITTLE CITY MARKET ON THE SQUARE TO A COUNTYWIDE MARKET, GETTING VENDORS FROM ALL THE OTHER CITIES AND NOT JUST KAUFMAN. SO WE'RE VERY EXCITED ABOUT THAT, UM, WITH HOPE. I WAS JUST GONNA GIVE YOU A QUICK OVERVIEW OF WHAT IT IS. THEY STARTED DOWN IN HARLINGEN, TEXAS IN THE RIO GRANDE VALLEY. UM, EXCUSE ME, SWELL. AND DEANNA OWNED A ORGANIC FARM THERE. BY THE MID TWO THOUSANDS. THEY WERE GETTING LOTS OF CALLS AND QUESTIONS ASKING ABOUT FARMING, RUNNING YOUR FARM AS A BUSINESS, ALL THESE THINGS. SO, UM, 2012 THEY CREATED THE NONPROFIT. 2017 GOT THEIR FIRST GRANT. SINCE THEN, THIS IS KIND OF A LIST OF ALL OF THE GRANTS THAT THEY HAVE RECEIVED. AND WE ARE WORKING UNDER THAT VERY BOTTOM ONE, THE TEXAS VICTORY FARMS. UM, AND THEY HAVE, WERE GIVEN THAT GRANT TO SPREAD OUT ALL OVER TEXAS AND WE GOT TO BE ONE OF THE LUCKY PLACES THAT HAS ONE. SO WE FIND PEOPLE WHO ARE WANTING TO LEARN HOW TO GARDEN, LEARN HOW TO FARM, MARKET GARDEN, THAT KIND OF THING, AND GIVE THEM MENTORSHIP AND A SPACE TO DO IT. UM, 'CAUSE YOU KNOW, A LOT OF PEOPLE IN NEIGHBORHOODS CAN'T GROW VERY MUCH WHERE THEY LIVE. SO, UM, THINGS THAT HOPE HAS DONE IN SOUTH TEXAS THAT WE'RE HOPING TO CONTINUE TO MOVE ON, UM, TO ALL OF THESE OTHER LOCATIONS OR FARMER'S MARKETS, INDOOR FARMER'S MARKETS, COMMUNITY GARDENS, UM, THEY'VE DONE PROGRAMS FOR AT-RISK YOUTH. UM, AND, AND JUST KIND OF HELPING PEOPLE SEE THE, SEE FARMING IN A NEW LIGHT AND THAT IT IS POSSIBLE. UM, SO THIS IS THE GRANT THAT WE'RE WORKING UNDER THIS. DOWN AT THE BOTTOM IS A LIST OF ALL OF THE CURRENT LOCATIONS THAT WE ARE, UM, STARTING THESE TEXAS VICTORY FARMS. THIS IS THE PROPOSED SITES AT THE POOR FARM. SO SITE A, UM, IS WHERE WE HAVE SUBMITTED TO THE GRANT TO TO GO THERE. BUT SINCE GRANT FUNDS ARE ON HOLD AT THE MOMENT, WE ALREADY HAD 11 PEOPLE SIGNED UP AND WORKING AND STARTING SEEDS. SO THE SITE B IS WHERE WE'RE GONNA BE ABLE TO GO AHEAD WITH THOSE GARDENERS OUTSIDE OF THE GRANT MONEY, JUST WITH OTHER MONEY THAT HOPE HAS BECAUSE THEY'RE A 5 0 1 C3. SO THEY HAVE OTHER FUNDS FOR THAT. THAT'S IT. YOU KNOW, I THINK IT'S A GREAT THING. A LOT OF PEOPLE DON'T KNOW A HOW TO RAISE ANYTHING. UH, ARE YOUTH, HOW WILL WE INVOLVE YOUTH IN A COUNTY IN THESE? SO, UM, WE BELIEVE THAT THE BENEFITS FROM THE PROGRAM IS IT'S GONNA PROMOTE THE LOCAL INVOLVEMENT AND COLLABORATION. UM, OF COURSE, UH, FAMILIES WILL LEARN TO PRODUCE THEIR OWN PRODUCE. UM, IT TEACHES SUSTAINABLE FARMING AND PRACTICES AND THEN ALSO IT'S GONNA ENGAGE OUR SENIOR CITIZENS, OUR SCHOOLS, OUR LOCAL ORGANIZATIONS AND PROVIDING OPPORTUNITIES FOR LEARNING AND COMMUNITY SERVICE. SO BRINGING THE STUDENTS FROM THE SCHOOL DISTRICTS OUT. UM, HAVING THOSE KIDDOS THAT HAVE NEED COMMUNITY SERVICE. I HAVE THEM ALL THE TIME WANTING TO COME AND DO SOMETHING. I DON'T REALLY HAVE A LOT OF PROJECTS. UM, BUT THIS WOULD BE SOMETHING THAT THEY COULD DO. AND OUR, UM, ADULT PROBATION AND JUVENILE PROBATION, MAYBE WE WOULD JUST FOCUS WITH JUVENILE PROBATION AND HAVE THEM BE THE ONES THAT COME OUT. UM, SO WE THINK THAT THE POOR FARM IS AN IDEAL PLACE TO DO THIS. UM, THESE ARE THE PROPOSED, UH, PLACES THAT SHE SHOWED YOU, BUT UM, IT PRESERVES THE POOR FARM'S LEGACY WHILE BENEFITING THE COMMUNITY. IT'S VERY EASY TO ACCESS FOR THE COM FOR THE KAUFMAN COUNTY RESIDENTS. THE PROPERTY HAS PLENTY OF ROOM, UH, ROOM FOR THE, THE GARDENS TO GROW AND TO HOST EVENTS THERE. AND THEN IT'LL STRENGTHEN STRENGTHS. THE, UM, [00:10:01] STRENGTHENS THE LOCAL COLLABORATION FOR SUSTAINABILITY. WE HAD A VERY POSITIVE, UM, RESPONSE WHEN WE HOSTED OUR HOMESTEAD DAYS. AND SO THIS IS SOMETHING THAT THOSE GROUPS WERE INTERESTED IN, IN BLOOMING AND DOING SOMETHING MORE TO WHAT WE WERE DOING. OUR HOMESTEAD DAYS THAT WE HAD LAST YEAR, WE HAD HAD ABOUT 500 IN ATTENDANCE ON EACH OF OUR EVENTS. AND THIS YEAR WE'VE ALREADY SCHEDULED IT FOR MAY 3RD. SO EVERYONE'S REALLY EXCITED. SO OUR REQUEST IS TO UTILIZE THE POOR FARM FOR THESE PROJECTS AND UM, OF COURSE HOST THAT BIWEEKLY, UH, FARMER'S MARKET THERE. I THINK IT'S VERY IMPORTANT THAT WE DO THIS. IT IS A POOR FARM. THAT'S WHAT THEY DID BACK IN THE DAY. MM-HMM . THEY RAISED FOOD THERE, THE PRO THE PRODUCE OR WHATEVER THEY GROW. WHAT WILL THEY, IS THAT SOMETHING THEY WILL SELL, GIVE AWAY? THEY ARE ALLOWED TO DO WHATEVER THEY WANT WITH IT. OKAY. SO IF YOU'RE THE ONE THEY'RE WORKING A PLOT, YOU CAN SELL IT, YOU CAN FEED YOUR FAMILY WITH IT, YOU CAN DONATE IT. OKAY. UM, I KNOW IN HARLINGEN AND, AND MY BOSS WISH SHE COULD BE HERE TODAY, BUT IT'S A LOT TO TRAVEL UP HERE FOR THAT. UM, THEY HAVE PROGRAMS WITH LIKE WIC AND UM, FOOD STAMPS AND WHATNOT AT THEIR FARMER'S MARKET THAT SHE'S GONNA KINDA HELP ME FIGURE OUT HOW TO DO HERE. UM, AND THEN ALSO WORKING WITH LOCAL FOOD BANKS AND THAT KIND OF THING, SO. OKAY. I THINK IT'S A VERY POSITIVE THING. WHAT ABOUT WATER? WHAT ARE YOU GONNA NEED WATER DURING THE SUMMER GETS DRY FOR YOUR GARDEN? IS THERE, YEAH, SO WE HAVE VISITED WITH CASEY, UM, ABOUT HOW WE WOULD GET THE WATER TO THE, TO THE GARDENS. YEAH. AND SO WATER HAS BEEN MOVED TO THAT AREA ALREADY OR THE MASTER GARDENERS. 'CAUSE THEY DO HAVE A SMALL AREA THAT THEY'LL BE WANTING TO WORK IN, IN THEIR GREENHOUSE. SO WE'LL WORK TOGETHER WITH THEM OF COURSE. ON THIS PROJECT, ARE YOU MOVING THE GREENHOUSES FROM WHERE THEY ARE NOW? SOUTH CAMPUS OVER THERE? SO THE GREENHOUSE, THE, UH, THEIR HOOP HOUSE IS GONNA GO AWAY AND THEY PURCHASED A, A MUCH MORE PLEASANT LOOKING GLASS, I BELIEVE HOUSE. OKAY. THAT THEY'RE GONNA PUT UP SMALLER, BUT IT LOOKS REALLY NICE. ARE THEY GONNA CONTINUE TO USE THE RAIN BARRELS? UM, I'M NOT SURE ABOUT THAT. OKAY. SO WE'LL, WE'LL CHECK ON THAT AND GET THEM AWAY FROM THE, FROM THE, THE BUILDING AND MOVE THEM SOMEWHERE. OKAY. UM, YEAH. SO THEY HAVE A SMALL PLOT THAT'S ALREADY FENCED IN THAT THEY FARM AND OFF SEASON. WHO'S GONNA MAINTAIN THE, THE PLOTS FOR WEEDS AND STUFF? GRASS. OH, THE GARDEN. THEY'RE RESPONSIBLE FOR THEIR PLOT YEAR ROUND. OKAY. AND I, I OVERSEE THAT. OKAY. YEAH. I JUST DON'T WANT OUR GUYS TO HAVE TO WORRY ABOUT MAINTENANCE WHEN THEY HAVE PLENTY OTHERS TO DO. NO, NO, NO. AND IN ORDER FOR THEM TO KEEP THEIR PLOT, THEY'RE RESPONSIBLE YEAR ROUND TO KEEP IT. IF THEY DON'T, THEN THEY LOSE IT. YEP. I ASSUME. OKAY. SO IT'S NO COST TO THEM. UH, THERE'S, YES, THERE IS FUNDING TO HELP PAY THAT WATER BILL. YES. AND THEN WE ALSO DO DRIP LINE IRRIGATION. OKAY. WELL GOOD. AND THEN WE'VE WORKED WITH, UM, KAREN WITH CIVILS ON THE VENDOR, UM, INFORMATION FOR THE FARMER'S MARKET TO MAKE SURE THAT WE ARE PROTECTED AS A COUNTY. OUR INSURANCE WOULD COVER THAT. FARMER'S MARKET ALSO HAS A DISCLAIMER IN THERE, YOU KNOW, THAT THEY'RE NOT RESPONSIBLE. SO ANY COMMENT OR QUESTIONS, I THINK IT'S A GREAT IDEA. SURE. AND, AND YOU KNOW, OUR HOPES ARE TO, TO BRING MORE AWARENESS TO OUR FARM. MM-HMM . THE HISTORICAL COMMISSION IS GONNA REALLY BE EXCITED. THAT'S WHERE WE'RE WAITING FOR THAT APPROVAL FOR THEM TO MAKE SURE EVERYTHING'S GOOD FOR US TO, TO MOVE FORWARD ON EVERYTHING. UM, BUT THEY'LL BE VERY EXCITED. YOU KNOW, THERE ARE CERTAIN THINGS THAT WE HAVE TO DO AS HISTORICAL COMMISSION AS A COUNTY TO, TO CONTINUE TO BE ABLE TO, TO GET OUR, ACHIEVE OUR AWARDS. AND SO SINCE I'VE BEEN HERE, WE'VE ACHIEVED THE AWARD EVERY YEAR AND THIS IS REALLY GONNA BE A, A GOLD STAR AS JUDGE WOOD WOULD SAY FOR THAT. I THINK SO. I THINK SO. THAT'LL WORK. ANYTHING ELSE? NEED MOTION TO APPROVE THEN? THANK YOU. I'LL MAKE THE MOTION. I'LL, I'LL SECOND MADE COMMISSIONER BOARD MADE THE MOTION. I'LL SECOND. MR. CROW MADE SECOND. ALL IN FAVOR SAY AYE. A MOTION CARRIES. THANK YOU PAM. THANK YOU JAMIE. HIS WAS FOR THE 18TH. [5. Constable Matt Woodall: Discuss/Consider/Approve Kaufman County Pet. 3 Constables Office 2024 racial profiling report.] OKAY. UH, CONSTABLE, UH, WHAT I'LL CALL, WE'RE GONNA MOVE IT TO, UH, IN TWO WEEKS. WE'LL BE HERE NEXT WEEK. THAT'S RIGHT. NO COURT NEXT WEEK. OKAY. OKAY. UH, [4. Sheriff Beavers: Discuss/Consider/Approve accepting a donation from North Central Texas Council of Goverments of 18 Police Riot Shields at an estimated cost of around $4,000.00] LET'S GO BACK UP TO NUMBER FOUR FOR OUR SHERIFF. UH, TO APPROVE ACCEPTING A DONATION FROM THE NORTH CENTRAL TEXAS COUNCIL GOVERNMENTS FOR 18 POLICE RIDE SHIELDS THAT ESTIMATED COST OF $4,000. MORNING COMMISSIONERS APOLOGIZE FOR BEING A LITTLE BIT LATE, A LITTLE BUSY THESE DAYS. IT'S OKAY. UH, YES. NORTH CENTRAL TEXAS COUNCIL GOVERNMENT HAD, UH, 18 SHIELDS THEY WANTED TO DONATED TO US. SO I TOOK THAT DONATION WITH Y'ALL APPROVAL. SO WE'RE WAITING FOR Y'ALL'S APPROVAL. WE CAN DO IT. AND ALSO GOT A DOLLAR AMOUNT ON IT FOR, UH, THE AUDITOR, WHICH, YOU KNOW, UNDERSTAND. SO WE'D ASK THAT YOU APPROVE THESE SHIELDS FOR US. I THINK THIS IS AN EASY APPROVAL HERE. ANYTIME THEY CAN DO SOMETHING FOR OUR SAFETY FOR OFFICERS, WE NEED TO DO IT. NEED A MOTION. AND THIS GIVES US ENOUGH TO PUT UP THERE IN OUR, OUR SUBSTATION TOO. SO WE'LL HAVE 'EM IN BOTH AREAS. GOOD. [00:15:01] GOOD. I'LL MAKE A MOTION. MR. LANE MAKES THE MOTION TO HAVE A SECOND. I'LL SECOND. MR. PHILLIPS MAKES A SECOND. ALL IN FAVOR, SAY AYE. AYE. MOTION CARRIE. THANK YOU SHERIFF. YOU SIR. YOU BET. OKAY. [9. Tandi Smith: Discuss/Consider/Approve the Election Administrator to execute the May 3, 2025, Joint Election contract for Election Services.] UH, MS. TANDY, DISCUSS AND APPROVE THE ELECTION ADMINISTRATOR TO EXECUTE THE MAY 3RD, 2025 JOIN ELECTION CONTRACT FOR ELECTION SERVICES. GOOD MORNING, TANDY. GOOD MORNING GENTLEMEN. HOW ARE YOU TODAY? GOOD. GOOD, GOOD, GOOD. SO CHAPTER 2 71 OF THE ELECTION CODE ALLOWS US TO CONTRACT WITH OUR ENTITIES THROUGHOUT OUR COUNTY FOR THE CONDUCT OF THEIR ELECTIONS. CURRENTLY AS OF YESTERDAY EVENING, WE'RE LOOKING AT APPROXIMATELY 32. THAT'S WHAT THIS CONTRACT HAS BEEN WRITTEN FOR IS THOSE 32. WE DO HAVE ENTITIES THAT MAY FALL OUT IF THEIR CANDIDATES ARE UNOPPOSED. UM, SO WE DO ANTICIPATE A FEW OF THOSE. NOTHING MAJOR THERE. UM, THERE IS A STIPULATION IN OUR CONTRACT THAT THERE IS A MINIMUM COST FOR US TO CONDUCT YOUR ELECTION BECAUSE THIS IS A JOINT ELECTION. WE ALL SHARE OUR COSTS. WE LUMP ALL THE VOTERS TOGETHER, WE'D SPLIT IT OUT PRETTY DETAILED ON HOW WE DETERMINE THOSE PERCENTAGES. BUT THERE IS A MINIMUM COST. THAT MINIMUM COST THIS YEAR WILL BE 1750. UH, TOTAL COST AFTER E-S-V-E-S-F, WHICH IS THE ELECTION SERVICES FEE IS 1925. WHICH IS NOT UNREASONABLE FOR THE AMOUNT OF WORK THAT GOES INTO RIGHT. WHAT WE DO. YEAH. UM, STILL SIGNIFICANTLY LESS THAN, THAN WHAT WE NORMALLY WOULD CHARGE FOR AN INDIVIDUAL TO HAVE AN ELECTION BY THEMSELVES. UM, SO THAT'S THE STANDARD VERBIAGE IN THE CONTRACT. SINCE THE COUNTY IS HAVING A BOND, I'VE ADDED THE JUDGE TO THE SIGNATURE PAGE IN ADDITION TO MYSELF, UM, THE ATTACHMENTS THAT I PROVIDED YOU, EXHIBITS A THROUGH GI PROVIDED UPDATES FOR TO INCLUDE THOSE TWO NEW ONES THIS MORNING. ONE THING I DO WANT YOU GUYS TO REALIZE IS THAT EXHIBIT A IS GONNA BE A FLUID DOCUMENT UNTIL WE KNOW WHO COMES OUT OF THIS ELECTION. BECAUSE WE ARE HAVING A COUNTYWIDE ELECTION BY LAW, I CANNOT HAVE MORE THAN 50% EARLY VOTING LOCATIONS IN ONE COMMISSIONER'S PRECINCT THAN ANOTHER CURRENTLY DUE TO THE ADDITIONAL REQUEST FROM SCURRY ROSS OR ISD TO USE THEIR FACILITY AND MAYBANK TO USE THEIR FACILITY. THAT PUTS US AT FOUR LOCATIONS IN COMMISSIONER DISTRICT FOUR AND ONLY ONE IN COMMISSIONER PRECINCTS. ONE IN THREE SHOULD THOSE ENTITIES NOT CANCEL. WE ARE WORKING ON BACKUP PLANS TO MAKE SURE THAT WE AREN'T AFFECTED BY THAT. UH, COMMISSIONER PRECINCT TWO IS SAFE. WE HAVE FORNEY AND THE KEITH BELL, OC. SO THAT GIVES US TWO THERE. UH, COMMISSIONER LANE, WE'RE LOOKING AT THE TERRA ISD EXCEL CENTER, WHICH WE HAVE UTILIZED DURING ONE OF THEIR BOND ELECTIONS. FOUR. AND COMMISSIONER ONE, MR. CROW. UM, WE ARE LOOKING AT THE POTENTIAL OF MAYBE POST OAK BEND COMMUNITY CENTER. UM, WE'RE TRYING TO FIND SOMETHING THAT'S GONNA BE FAR ENOUGH OUT THAT IT'S NOT CONVENIENT ENOUGH FOR YOU TO JUST COME ON OVER TO THE LIBRARY IF WE'RE GONNA HAVE TO ADD IT. WE WANNA MAKE SURE IT'S GONNA BE BENEFICIAL. SO THAT'S WHERE WE STAND WITH THOSE DOCUMENTS. OKAY. UM, ATTACHMENT EXHIBIT C IS THE CURRENT COST OF THE ELECTION. IT'S NOT CHEAP TO RUN ELECTIONS. NO. BUT I THINK THE COUNTY SEES A CONSIDERABLE SAVINGS FOR HOLDING THEIR BOND IN MAY RATHER THAN WAITING TILL NOVEMBER. YEP. YES. BY HAW. YES. YES. YES. ANY COMMENTS OR QUESTIONS FROM MS. SANDY? SO, IS WORKING HARD? ALRIGHT, I NEED A MOTION TO APPROVE. I'LL MAKE THE MOTION. MR. MOORE MAKES THE MOTIONS. COMMISSIONER PHILLIPS MAKES A SECOND. ALL IN FAVOR SAY AYE. A, A MOTION. CARRIE. THANK YOU TANDY. THANK YOU. Y'ALL, Y'ALL, YOU LADIES DOING A GREAT JOB. YEP. WE APPRECIATE YOU. I DO. OKAY, [10. Auditor: Discuss/Consider line item and budget transfers/corrections.] MS. AUDITOR LINE ITEM AND BUDGET TRANSFERS. OH, MR. HUEY, WE HAVE AN ISSUE YES. THAT YOU KNOW ABOUT. YES. SO YOU NEED TO SHARE WITH THE COMMISSIONER WHAT'S GOING ON. FALLS IN UNDER, UH, THE LINE ITEM FOR OUR WONDERFUL AUDITOR . UH, FRIDAY I RECEIVED AN EMAIL FROM STEVE BEDNARZ, WHO IS THE, UH, PROGRAM ADMINISTRATOR FOR THE TEXAS SOIL WATER CONSERVATION BOARD. UH, AND I'M JUST GONNA READ THIS TO YOU. IT SAYS, LOOKS LIKE WE CAN ONLY REIMBURSE YOU $666,566 AT THE PRESENT TIME ON THE FEDERAL REQUEST FOR REIMBURSEMENT OF $2,096,937 AND 96 CENTS THAT YOU SUBMITTED. WHEN OTHER FEDERAL FUNDS ARE RELEASED, WE WILL REQUEST ANOTHER REIMBURSEMENT FROM NRCS FOR THE BALANCE OF THE FEDERAL FUNDS DUE. I HAVE NO IDEA WHEN THE REMAINING FUNDS AND THE AGREEMENT WILL BE RELEASED. [00:20:02] THE STATE SHARE IS $1,122,215 AND 12 CENTS THAT WILL BE REIMBURSED FROM THE STATE. THE, THE GAP IS A LITTLE OVER $1.4 MILLION. AND ON TODAY'S AGENDA, THERE IS AN ITEM TO AUTHORIZE ANOTHER PAYMENT TO THE CONTRACTOR OF A FOUR $114,650. 74,000 OF THAT IS GONNA BE FEDERAL GOVERNMENT THAT THEY'RE NOT GONNA PAY. I NEED DIRECTION BECAUSE I'M NOT WILLING TO LIE PUT THE COUNTY IN A LIABILITY STATUS. WE'RE WE'RE IN THE HOLE THAT MUCH ON SOMETHING WE SHOULDN'T BE OUT A PENNY. YEAH. AND MY SUGGESTION IS THAT WE HOLD THE PAYMENTS UNTIL SUCH TIME AS WE GET FULL REIMBURSEMENT. UH, I'VE BEEN WORKING ON THIS, I WORKED ON IT A LITTLE BIT YESTERDAY FROM HOME. I WAS COUGHING BED. I COULDN'T HARDLY BREATHE. SO THAT'S WHY I DIDN'T GET OUT TO Y'ALL EARLIER. BUT, UH, I'LL BE WORKING ON THIS AND CONTACTING EVERYBODY I CAN TO SEE IF WE CAN GET A QUICK RESOLUTION ON THIS. THEY SAID THAT IT IS TIED TO THE PRESIDENT'S FREEZE ON STUFF. SO I DON'T KNOW HOW THAT'S GONNA GO. THERE'S A LOT OF UNKNOWNS. BUT I WANTED TO BRING IT TO YOU BECAUSE AT SOME POINT IT'S GONNA BE YOUR DECISION ON WHAT WE DO. AND IF WE CAN GET THE STATE TO PICK UP AND PAY THE FULL AMOUNT AND THEN LET THEM BE ON THE HOOK FOR THE FEDERAL SHARE, THAT WOULD BE THE BEST BECAUSE THEY'VE GOT THE DEEPER POCKETS. SO, BUT I DON'T KNOW HOW THAT'LL WORK IF WE SHUT 'EM DOWN ON THE PROJECT. THERE'LL BE ADDITIONAL COSTS THAT I DON'T KNOW WHERE THEY'RE GONNA COME FROM FOR DEMOBILIZATION AND RE MOBILIZATION OF THE CONTRACTOR AS WELL AS WHERE THE DAM SITS AS FAR AS ITS SAFETY AND THE PEOPLE DOWNSTREAM. SO THERE ARE ISSUES THAT NEED TO BE ADDRESSED. WE'RE WORKING ON THAT IN MY OFFICE TO COME UP WITH SOME ANSWERS AND OPTIONS FOR YOU. AND HOPEFULLY WHEN YOU COME BACK AFTER YOUR DEAL NEXT WEEK, WE CAN COME TO COMMISSIONER'S COURT AND PROVIDE SOME INFORMATION AND POSSIBLE OPTIONS. AND THAT'S WHAT I WANTED TO BRING TO YOUR ATTENTION. WHAT, WHAT DOLLAR FIGURE DO WE HAVE THAT WE'RE OBLIGATED FOR OUT OF THIS THAT WE BUDGETED? UM, I'M GONNA BE COMPLETELY HONEST, I WAS NOT PREPARED FOR THIS CONVERSATION. OKAY. SO , WE'RE, WE'RE, WE'RE NOT INTO THIS ANY, IT'S ALL SUPPOSED TO BE REIMBURSED FROM THE FEDERAL GOVERNMENT, FROM FEDERAL AND STATE GOVERNMENT. SO, SO WE HAVE NO MONEY IN THIS WARSAW DAM THAT THEY'RE PUTTING IN WARSAW. 'CAUSE I KNOW WHEN THE O OWEN COME IN, HE SAID IT WAS GONNA BE LIKE A HUNDRED PERCENT COVERED WITH YEAH, BUT WE DON'T HAVE ANY COVER YET. THAT'S WHAT I'M SAYING. SO IT'S UH, WELL IT'S COVERED WHEN EVERYBODY PAYS THEIR BILLS. YEAH. RIGHT. WHEN THE FEDERAL GOVERNMENT RENEG HALFWAY THROUGH. SO I THINK THIS IS A DISCUSSION WE NEED TO HAVE IN A COUPLE OF WEEKS WHEN WE COME BACK. YES SIR. MAYBE SOMETHING WILL HAVE CHANGED SINCE THEN. WELL, I WILL DO MY BEST TO, WELL NO MORE. YOU CONTACT THE STATE TO SEE IF THEY'RE WILLING TO DO THE ROUTE, YOU KNOW, LET THEM PAY AND GET THE MONEY BACK FROM THE FEDS INSTEAD OF YEAH. BECAUSE GOING THROUGH HERE, YOU KNOW, THEY'VE GOT A LOT IN THEIR RAINY DAY FUND AND LIKE I TOLD YOU EARLIER, IT'S RAINING RIGHT NOW. YEAH. LITERALLY AND FIGURATIVELY. OKAY. MAKES SENSE. I DON'T KNOW HOW WE WE'RE GONNA HOLD THAT PAYMENT. NOW WE'RE GONNA HOLD THAT PAYMENT. OKAY. OKAY. SO, ALRIGHT MS. AUDITOR, WHAT ELSE DO YOU HAVE? THANK YOU STEVE. YES, SIR. SO WE HAVE TWO ROUTINE LINE ITEM TRANSFERS, UM, THAT HAVE BEEN MAIL EMAILED OUT TO YOU. AND WE ASK FOR YOUR APPROVAL FOR THOSE. MM-HMM. ANY QUESTIONS ON THOSE? YOU'VE HAD TIME TO LOOK 'EM OVER. YEP. NEED A MOTION TO APPROVE? I'LL MAKE A MOTION. THANK MR. PHIPPS MAKES A MOTION. HAVE A SECOND. I'LL SECOND. MR. CROW MAKES A SECOND. ALL IN FAVOR SAY AYE. AYE. MOTION CARRIES. OKAY. MR. ARTHUR [11. Auditor: Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor.] ONCE AGAIN CLAIMS FOR PAYMENT. SO WE ASK FOR PAYMENT ACCOUNTS PAYABLE INVOICES, TOTALING $1,296,512 AND 50 CENTS. MOST OF THAT IS MADE UP OF ROAD BOND EXPENDITURES AND QUARTERLY STATE FEES. AND WE ASK FOR YOUR APPROVAL TO PAY THE MOTION TO APPROVE. NO QUESTIONS, COMMENTS? I MAKE THE MOTION MR. MOORE MAKES THE MOTION TO HAVE A SECOND. I'LL SECOND. MR. LANE MAKES SECOND. ALL IN FAVOR SAY AYE. A. [12. Adjourn Meeting.] IT'S YOUR TURN. I'LL MAKE A MOTION. ADUR THE MEETING MR. PHIBBS MAKES THE MOTION TO HAVE A SECOND. I'LL SECOND. MR. MOORE MAKES SECOND. ALL IN FAVOR SAY AYE. A MOTION CARRIES. THANK YOU GENTLEMEN. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.