Oct 03, 2019 Special Commissioners Court

NO ROUTINE.

CORRESPONDENCE.

I THINK A COMMISSIONER, HON, WE'LL START WITH YOU.

I JUST WANT TO REMIND EVERYBODY THAT HAVING THE VINTAGE GARDEN MARKET OUT AT THE POOR FARM, NINE TO SIX SATURDAY, THE PEARL MUSEUMS COMING, WE'RE GOING TO HAVE ARCHEOLOGY ARCHEOLOGICAL DAY WITH A HISTORICAL COMMISSION AND A, THERE'S GOING BE WILD WEST SHOOTOUTS.

UH, THERE'S GOING TO BE MANY BENDERS BOOSTS OUT THERE AND A, A JAIL TOUR.

THE OLD JAIL THAT'S OUT THERE, UH, GARDENING TIPS AND UH, UH, I THINK THAT THE COMMUNITY IS GOING TO BE REALLY PROUD ABOUT, UM, WHAT HAS HAPPENED OUT THERE, THE POOR FORM.

THERE'S BEEN A LOT OF WORK DONE, A LOT OF UH, UPGRADING AND AUTHENTIC IS GOING TO BE REALLY PROUD ABOUT WHAT THE PLACE LOOKS LIKE AND THANKS TO THE COMMITMENT TO THIS COURT FOR, UH, PROVIDING WITH SOME FUNDING.

AND THEN A LOT OF THE VOLUNTEERS AND THE FUNDING THAT THE VOLUNTEERS HAVE, UH, ACCUMULATED, UH, AS DISCOUNTED GOOD USE.

AND WE'RE REALLY MAKING A DIFFERENCE OUT THERE.

AND THAT'S REALLY IT.

UNLESS, UH, OUR MASTER GARDENER ON THE COURT WANTS THE SAME THING ABOUT WHAT KIND OF DEMOS THEY'RE GOING TO HAVE OUT THERE.

WELL, I KNOW WE'RE GOING TO HAVE THE ANTIQUE TRACTOR PEOPLE ARE GOING TO BE ASKED.

I THINK WE'RE GOING TO HAVE A, UH, AN ARROWHEAD DIG FOR SOME OF THE YOUNGSTERS.

SO THERE'S A, THERE IS A LOT OF, OF, UH, COMMUNITY AND CIVIC STUFF THAT'LL BE OUT THERE AND, UH, COMMISSIONER HUNCH.

CORRECT.

YOU KNOW, THERE'VE BEEN A LOT OF WORK PUT IN THAT POOR FARM.

IT, UH, IT CERTAINLY, UH, ON AN UPSWING AND IT'S, UH, UH, STILL A WORK IN PROGRESS, BUT IT IS A REAL, UH, IT'S A REAL ASSET TO OUR COUNTY AND OUR COMMUNITY.

SO I HOPE EVERYBODY CAN COME UP.

DID YOU SAY THAT, UH, DID YOU MENTION THE CAR? IS THE CAR SHOW ON? UH, I DO NOT.

I DON'T THINK THE CAR SHOW WENT THROUGH.

UH, IF NOT, THAT BRINGS US TO THE CONSENT AGENDA, WHICH IS JUST A COURT MEETING MINUTES.

UH, IT LOOKS LIKE THE WEATHER'S GOING TO BE REALLY GREAT.

YOU KNOW, WE'VE GOT A LITTLE TURN IN THE WEATHER COMING, SO MIGHT HAVE A LITTLE RAIN THIS AFTERNOON, BUT UH, BUT WILL THAT CHANGE IN THE WEATHER'S GONNA MAYBE BRING PEOPLE OUT AND THEN THE COST IS RIGHT? YEAH.

WE'LL TAKE UP A FUND COMMISSIONER AND SAFELY GET YOU AFTER.

ANYBODY ELSE HAVING YOUR ROUTINE CORRESPONDENCE.

[2. CONSENT AGENDA]

ARE THERE ANY, UH, ADDITIONS OR CORRECTIONS TO THE MINUTES OF SEPTEMBER 18TH, 23RD AND 25TH IF THERE ARE KNOWN AS OR A MOTION FOR APPROVAL? SO WE HAVE THAT MOTION OF COMMISSIONER CAGES OR SECOND SECOND COMMISSIONER BARBER DISCUSSION.

NEXT UP FIRE MARSHALL.

[3. Fire Marshal; Discuss/Consider extending the county-wide burn ban.]

DISCUSS.

CONSIDER EXTENDING THE COUNTYWIDE FIRE BURN MAN.

GOOD MORNING.

44 DAYS AGO WHEN WE MET ON THE SAME SUBJECT, OUR AVERAGE COUNTY DROUGHT INDEX WAS SIX 62.

UH, AS OF YESTERDAY, OUR COUNTY AVERAGE IS SIX 95 AND STILL CLIMBING ABOUT 45 POINTS A DAY.

UH, WE HAVE ONE PORTION OF OUR COUNTY, THE SOUTHEAST NEAR THE MAYBANK CAMP COLLEGE MOUND AREA.

THAT'S A 734.

SO, UH, HAVING SAID THAT, IT PROVIDED YOU SOME MAPS TO KIND OF GIVE YOU SOME GRAPHICAL REFERENCE OF WHERE WE'RE AT AND ALL THE COUNTIES AROUND US.

YOUR FIRST PAGE IS JUST A, IT'S A FOUR KILOMETER MAP.

IT KIND OF EXPRESSES WHERE WE'RE AT AND THE, UH, KBDI

[00:05:01]

VALUES.

AND, UH, ABOUT 40% OF COPPER COUNTY RIGHT NOW IS RED EXCEPT 800 RANGE.

I DON'T THINK THESE RAINS THAT WE'RE ABOUT TO RECEIVE ARE GONNA MAKE A SIGNIFICANT IMPACT AT ALL.

UH, THEY MAY FOR A DAY OR TWO, BUT THAT'S ABOUT IT.

UH, IF THIS TREND CONTINUES, OUR ENTIRE COUNTY WILL BE IN THE SEVEN TO 800 RANGE, PROBABLY WITHIN ABOUT TWO WEEKS.

UH, VANZANT COUNTY DID JOIN IN ON THE BURN BAN, UH, YESTERDAY.

SO THE SECOND PAGE THAT YOU HAVE SHOWS ALL THE COUNTIES THAT ARE IN BURN BANDS, THE REASON YOU DON'T SEE DALLAS AND KAREN TARRANT COUNTY AND MUCH, THERE'S VERY LITTLE COUNTY WHERE I HAVE, IT'S OUTSIDE MUNICIPALITIES, WHICH HAS GOVERNED BY THEM.

BUT HAVING SAID ALL THAT, UH, NOT SEEING A VERY BRIGHT FUTURE ON THE SIGNIFICANT RAINFALL, I'M GOING TO RECOMMEND ANOTHER 45 DAYS BURN BAN.

WE CAN ALWAYS REVISIT IT IF WE GET, YOU KNOW, SIGNIFICANT RIGHT QUESTIONS.

THEN WHAT THE FIRE MARSHALL IS PROPOSING IS THAT WE, UH, EXTEND OUR COUNTY WIDE BOND BAN ANOTHER 45 DAYS.

IS THERE A MOTION? I'LL MAKE A MOTION.

WE HAVE THAT MOTION OF COMMISSION BARBERS OR SECOND.

SECOND.

SECOND OF COMMISSIONER HUNT DISCUSSION.

THANK YOU SIR.

NEXT STEP.

A COUPLE OF

[4. Raylan Smith; Discuss/Consider amendment to the original award of contract for RFP 19-01 for Texas Bit to include additional road materials for Road & Bridge, Precinct #1, County Road 213 in the amount of $436,690,00.]

FOR RAYMOND SMITH.

FIRST DISCUSSED CONSIDER AMENDMENT TO THE ORIGINAL AWARD OF CONTRACT FOR RFP 1901 FOR TEXAS, BIT TO INCLUDE ADDITIONAL ROAD MATERIALS FOR ROAD AND BRIDGE PRECINCT ONE COUNTY ROAD TWO 13 IN THE AMOUNT OF $436,690.

GOOD MORNING.

UM, THIS IS THE SAME AMENDMENT THAT WE'VE DONE BEFORE FOR OTHER ROAD CONSTRUCTIONS.

WHAT WE'RE EXPANDING IS OUR ROAD MATERIAL CONTRACT BECAUSE WE'RE USING THE SAME CONTRACTORS.

EVERYONE WAS GIVEN THE OPPORTUNITY, UM, FOR THE ADDITIONAL SUPPLIES AS FAR AS AND ALSO TO HELP CONSTRUCT THE, UM, THE ROAD ITSELF.

SO THIS WAS THE TOTAL THAT CAME THROUGH AND BECAUSE OF THE AMOUNT WE WOULD LIKE TO HAVE COMMISSIONER COURT APPROVAL.

UH, THIS IS A ROAD IN, IN MY PRECINCT THAT'S BORDERS PRECINCT TWO.

AND UH, THERE WAS A WINDOW THAT CAME OPEN.

UH, CAUSE I WASN'T PLANNING ON DOING THIS UNTIL NEXT SUMMER.

BUT UH, I GUESS SOMEONE, I'M JUST GOING TO JUMP ON THE OPENING IF Y'ALL WILL GIVE ME PERMISSION TO MOVE FORWARD SO WE CAN GET THIS ROAD DONE.

WE ALREADY ARE THEN ANTICIPATED.

SO, AND TO MAKE EVERYBODY HAPPIER SOONER.

SO, UH, QUESTIONS AND CARE TO MAKE THAT A MOTION.

COMMISSIONER, MAKE A MOTION THAT WE ACCEPT.

COMMISSIONER PHILLIPS DISCUSSION.

AMENDMENT TO THE REASONABLE AWARD OF CONTRACT.

WE HAVE MOTION OF COMMISSIONER HUNT TO AMEND THAT CONTRACT IS PRESENTED AS THEIR SECOND.

I'LL SECOND.

SECOND.

PERMISSION TO SOLICIT RFP 2001 KAUFMAN COUNTY SOLID WASTE AND RECYCLING SERVICES.

NEXT, UH, DISCUSS CONSIDERED

[5. Raylan Smith; Discuss/Consider permission to solicit RFP 20-01, Kaufman County Solid Waste and Recycling Services.]

THIS WILL BE A NEW RFP THAT I'M WORKING WITH WITH COMMISSIONER HUNT.

THE ONLY SUGGESTION THAT I HAVE AT THIS TIME IS THAT I DO WANT TO RETITLE THE RFP, UM, OPERATIONS OF KAUFMAN COUNTY CONVENIENCE CENTERS FOR SOLID WASTE AND RECYCLING.

AND SO I'VE MADE SURE THAT THE COUNTY CLERK AT A COPY OF THE LEGAL NOTICE, I THINK THAT WILL BETTER CLARIFY TO THE CONTRACTORS WHAT WE'RE ACTUALLY GOING OUT FOR BID ON.

UH, THE TIMETABLE WOULD BE WE WOULD BEGIN SOLICITING TODAY.

BIDS WOULD NOT BE DUE UNTIL OCTOBER 13TH AND THEN IT WOULD COME BACK TO COMMISSIONER'S COURT NOT UNTIL NOVEMBER 12TH.

SO THAT WOULD ALLOW FOR A LOT OF REVIEW TIME FROM CONTRACTORS AND COMMISSIONER HEIGHTS.

UH, QUESTIONS.

IF THERE ARE NO QUESTIONS, WHAT'S BEFORE US IS TO CONSIDER, UH, LOOKING FOR A MOTION TO PERMISSION TO SOLICIT, UH, RFP 2001 IS PRESENTED IN BRIEF.

IS THERE A SECOND? SECOND FROM A COMMISSIONER BARBER DISCUSSION.

CONSIDER APPROVING THE FOLLOWING OF NUISANCE ABATEMENT LANES PURSUANT TO TEXAS HEALTH AND SAFETY CODE SECTION THREE 43.0 TO THREE ABATEMENT ORDER NUMBERS, A D 19 EIGHT.

REBECCA.

THANK YOU REBECCA LUMBER.

DISCUSS,

[6. Rebecca Lundberg; Discuss/Consider approving the filing of nuisance abatement liens pursuant to Texas Health and Safety Code, Section 343.023; Abatement Order Nos. AD-19-8*1 and CR-17-1240*1.]

I DON'T KNOW WHY THAT'S AN ASTERICK ONE AND A CR 17 1241.

GOOD MORNING

[00:10:01]

GENTLEMEN.

SO THE SHERIFF'S OFFICE HAS BEEN PRETTY BUSY WITH A FEW DIFFERENT ABATEMENTS OVER THE PAST YEAR.

UM, THE FIRST ABATEMENT ORDER WAS DONE LAST YEAR AND THEN THE SECOND ABATEMENT IS GOING TO COME UP THIS YEAR.

AND SO OUR OFFICE IS ASKING TO BE ABLE TO FILE LIENS ON BOTH OF THE PROPERTIES ALONGSIDE A STATEMENT OF COSTS FROM THE AUDITOR'S OFFICE SO THAT THE COUNTY EVENTUALLY WHENEVER THE PROPERTY IS SOLD, UM, CAN TRY TO RECOUP THE COST.

ONE OTHER THING TO NOTE IS THAT ON THAT SECOND ABATEMENT YOU GUYS WILL SEE A RFP FROM PURCHASING IN THE NEXT COUPLE OF WEEKS.

UM, ON THAT.

AND THEN, UM, THAT WAY YOU GUYS CAN VOTE IN ORDER TO UM, CLEAN UP THAT SECOND PROPERTY.

AND THEN THE GIVEN THE AUTHORITY TODAY TO FILE THE LIEN WILL BE ABLE TO GO AHEAD AND GET THAT STATEMENT OF COST.

ON AND DO THAT AFTER THAT CLEANUP IS COMPLETE.

DO YOU GUYS HAVE ANY QUESTIONS ON THAT PROCESS OR WHERE WE'RE AT? HAS WE, HAVE WE LOOKED AT THE VALUE OF THOSE PROPERTIES? LIKE THE, WHAT THEY'RE ON THE APPRAISAL ROLLS FOR? I HAVE NOT LOOKED AT THAT.

I KNOW THE CLEANUP IS QUITE EXPENSIVE.

UM, SO AS WE KINDA CONTINUE WITH THESE TYPES OF ABATEMENTS, I DISCUSSED WITH MS MCCLOUD ABOUT POTENTIALLY CREATING A LINE ITEM NEXT BUDGET SEASON FOR BAIT MINT, UM, AND THEN MAYBE DOING AN ANNUAL KIND OF TYPE OF CONTRACT THROUGH RAELYNN, UH, FOR THOSE SERVICES.

BUT I'M OPEN TO ANY SUGGESTIONS FROM THE COURT AND HOW WE CAN IMPROVE THAT PROCESS.

BUT YOU'RE RIGHT, IT IS VERY EXPENSIVE COMPARED TO THE VALUE OF THE PROPERTY.

YEAH.

FOR SOME REASON THOSE THINGS GO HAND IN HAND.

I DON'T KNOW WHY QUESTIONS DIDN'T, I GUESS I WOULD BE LOOKING FOR A MOTION TO APPROVE FILING.

I'M GOING TO READ THIS AND SINCE I THINK WE NEED TO MAKE SURE WE GOT ALL OUR I'S DOTTED, I'LL READ THE ENTIRE THING AGAIN.

LOOKING FOR, LOOKING FOR A MOTION TO APPROVE THE FILING OF NUISANCE ABATEMENT LIENS PURSUANT TO TEXAS HEALTH AND SAFETY CODE SECTION THREE 43.023 ABATEMENT ORDER NUMBERS A D 19 EIGHT ONE AND C R 17 1241 IS THERE A MOTION? I'LL MAKE SENSE.

EMOTION.

WE HAD THAT MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND? I'LL SECOND A SECOND FROM COMMISSIONER HUNT.

DISCUSSION.

IN CONSIDER LINE ITEM TRANSFERS.

NEXT ITEM DISCUSSED

[7. Discuss/Consider line item transfers.]

GOOD MORNING GENTLEMEN MORGAN.

QUITE A FEW OF THESE.

DO YOU HAVE ANY QUESTIONS? OKAY.

SECOND FROM COMMISSIONER PHILLIPS.

WE ACTUALLY HAD OUR FIRST ONE FOR 2020 BUDGET SO WHICH YOU KNEW WAS COMING BECAUSE OF THE AGREEMENT WE MADE EARLIER.

SO IF THERE ARE NO QUESTIONS, IS THERE A MOTION REGARDING LINE ITEM TRANSFERS? I'LL MAKE A MOTION.

WE HAVE A MOTION FOR APPROVAL FROM COMMISSIONER BARBER.

IS THERE A SECOND? SECOND.

WAS IT YESTERDAY? ACTUALLY DISCUSSION THOSE IN FAVOR 75 BY SAYING AYE.

DISCUSSING CONSIDER CLAIMS FOR PAYMENT.

ITEM EIGHT,

[8. Discuss/Consider claims for payment.]

YOUR CLAIMS FOR PAYMENT ARE $2,620,132 AND 79 CENTS 1,000,250 1009 63 OH ONE WAS ACTUAL FOR PAYROLL QUESTIONS.

IF THERE ARE NO QUESTIONS OR EMOTION REGARDING CLAIMS FOR PAYMENT ON MY EMOTION, WOULD THAT MOTION COMMISSIONER HUNT? IS THERE A SECOND? I'LL SECOND A SECOND FROM COMMISSIONER PHILLIPS.

DISCUSSION.

UH, JUST SO I DON'T HAVE TO WORRY ABOUT REMEMBERING AFTER WE HAVE AN EXECUTIVE SESSION TODAY, BUT YOU WERE THE, THERE WAS A, AN ADDENDUM TO THIS NOTICE OF THE SPECIAL MEETING WAS AN ADDENDUM THAT WAS POSTED AND THERE WAS A TIMING ISSUE ON THAT AS FAR AS GETTING IT POSTED ON TIME.

UM, GENTLEMEN, I'M GONNA

[Additional Item]

YOU KNOW, PART OF IT'S CAUSE OF THE WORK KIND OF OFF SCHEDULE.

SO I'M GOING TO MAKE A MOTION THAT WE, UH, TABLE, UH, ITEMS UNTIL OUR NEXT MEETING.

UH, THOSE ARE THE ITEMS THAT ARE LISTED ON YOUR ADDENDUM.

SO OUR MOTION IS TO TABLE THOSE ITEMS. IS THERE A SECOND? I'LL SECOND.

SECOND OF COMMISSIONER CASE DISCUSSION.

UH, CAN I HEAR THAT AGAIN? THOSE IN FAVOR SAY AYE.

UM, DISCUSSING CONSIDER EXITING SPECIAL MEETING AND ENTERING INTO EXECUTIVE SESSION.

[00:15:01]

NEXT,

[9. Discuss/Consider exiting special meeting and entering into executive session.]

IS THERE A MOTION TO ENTER INTO EXECUTIVE SESSION? WE HAVE THAT MOTION.

COMMISSIONER BARBERS OR SECOND? SECOND FROM COMMISSIONER KATE'S DISCUSSION.

THOSE OPPOSED? MOTION CARRIES.

PURSUANT TO SECTION

[10. Executive Session; Pursuant to Section 551.071 of the Texas Government Code, the Commissioners Court will meet in closed session to consider pending/contemplated litigation or settlement offers regarding the TABC permit violation.]

FIVE FIVE 1.07, ONE OF THE TEXAS GOVERNMENT CODE, THE COMMISSIONER'S COURT WILL MEET IN CLOSED SESSION TO DISCUSS, CONSIDER PENDING OR CONTEMPLATED LITIGATION OR SETTLEMENT OFFERS REGARDING THE T A B C PERMIT VIOLATION.

SO WE ARE IN EXECUTIVE SESSION.

EXECUTIVE SESSION TO ENTER BACK INTO A SPECIAL, A REGULAR SPECIAL MEETING? I'LL MAKE A MOTION.

UH, CAN I HAVE A MOTION TO EXIT

[11. Discuss/Consider exiting executive session and entering back into special meeting.]

COMMISSION CAGE DISCUSSION.

THOSE IN FAVOR? AYE.