Aug 19, 2025 Commissioners Court

YOU'VE HAD TIME TO LOOK OVER THE CONSENT AGENDA.

GLAD TO HAVE YOU MARK.

YOU BET THEY NEED THE HELP.

YES SIR.

WE KEEP EM RATHER BUSY.

OKAY GUYS,

[2. CONSENT AGENDA (Part 1 of 2)]

WE HAVE FIVE ITEMS THERE.

ANY QUESTIONS OR COMMENTS, CHANGES ON ANY OF THOSE ITEMS? ADAMS? IF NOT, I NEED A MOTION TO APPROVE.

MR. LAMB MAKES A MOTION TO APPROVE TO HAVE A SECOND.

OKAY, MS. DESIREE, SHE WANTS TO DISCUSS, CONSIDER AN APPROVE AND MOU WITH THE PASSION HEALTH CLINIC IN KAUFFMAN, TEXAS.

[3. Desiree Pool: Discuss/Consider/Approve an MOU with Passion Health Clinic in Kaufman, TX.]

MORNING, MR. DESIREE.

GOOD MORNING.

UH, A FEW WEEKS AGO I MET WITH PASSIONS HEALTH, UH, WENT OVER THERE AND INTRODUCED MYSELF, TOLD HIM A LITTLE BIT ABOUT THE PROGRAM, SPOKE WITH A DOCTOR, UH, OVER THE PHONE.

WHY? UM, AND I, WE HAD COME TO AN AGREEMENT WITH Y'ALL HAVE IN YOUR HAND THE MOU.

SO HE IS WILLING TO SEE MY INDIGENT CLIENTS AND THEY'RE WILLING TO ACCEPT THE MEDICAID RATES, WHICH IS A GOOD THING FOR US.

SO, UM, I JUST NEED THE APPROVAL.

MR. CROW MAKES A MOTION TO HAVE A SECOND.

I'LL SECOND MR. LAMB, MAKE A SECOND.

GO BACK TO OUR, UH, CONSENT AGENDA HERE.

A MOTION.

CARRIE, THANK YOU DESIREE, APPRECIATE ALL THE OF YOUR WORK.

[2. CONSENT AGENDA (Part 2 of 2)]

WE HAVE MR. DALLAS FOX WITH US TODAY AND HE WOULD LIKE TO MAKE A PRESENTATION TO ONE OF OUR EMPLOYEES, MR. ROBERT HUNTER.

SO IF YOU GUYS WOULD ALL COME FORWARD PLEASE.

I'M NOT GOOD.

I'M GONNA TURN IT ON AND TURN IT OVER TO OUR COMMANDER.

FEL.

CITY OF KAUFMAN, KAUFMAN COUNTY AND THE STATE OF TEXAS.

GOOD MORNING, MS. HEATHER.

GOOD MORNING JUDGE.

AND PAMELA.

UM, WE WOULD LIKE TO PRESENT MR. ROBERT HUNTER, THE COUNTY VETERAN SERVICE OFFICER, UM, AS WELL AS OUR POST SERVICE OFFICER, AN AWARD THANKING HIM FOR HIS STEADFAST DEDICATION TO OUR AMERICAN VETERANS.

MR. HUNTER SUPPORTS OUR VETERANS DAILY IN THE COUNTY, WHETHER OR NOT THE VETERAN RESIDES IN OUR COUNTY.

HIS KNOWLEDGE OF VETERAN ADMINISTRATION AND CLAIMS PROCEDURES ARE SUPERIOR TO MOST TEXAS COUNTY OR TEXAS COUNTY VETERAN SERVICE OFFICERS AS A VETERAN HIMSELF, HE STANDS, HE UNDERSTANDS THE NEED OF HIS CLIENTS AND PROVIDES THE PERSONAL TOUCH THAT EN ENGENDERS RESPECT AND TRUST FROM HIS CLIENTS.

HOWEVER, HIS WORK WITH THE KAUFMAN COUNTY VETERANS MEMORIAL PARK GOES WAY ABOVE AND BEYOND THE CALL OF DUTY.

HE HAS SPENT YEARS DEVELOPING COMMUNITY SUPPORT FOR THE PARK.

HIS SUPERVIS, HE SUPERVISES PARK MAINTENANCE SO AS TO PROVIDE A RESPECTFUL, PATRIOTIC ENVIRONMENT FOR ALL PARK VISITORS.

HE IS INSTRUMENTAL INFLUENCE THAT GROW THAT HAS GROWN THE NUMBER OF PARK FEATURES REPRESENTING THE VETERANS OF KAUFFMAN COUNTY.

HE PERSONALLY OFFICIATES CEREMONIES IN THE PARK FOR MEMORIAL DAY AND VETERANS DAY AND MAINTAINS THE CALENDAR FOR THE OTHER ORGANIZATIONS THAT WISH TO USE THE FACILITY.

HIS DEDICATED, HIS DEDICATION TO THE CAUSE OF THE AMERICAN VETERAN REFLECTS BRILLIANTLY UPON HIMSELF THE COUNT.

THE

[00:05:01]

SIGNED POST COMMANDER HEATHER PHELPS, VFW POST 91 80.

WELL ROBERT, IT IS A, UH, AN AWARD WELL DESERVED.

YOU DO A LOT FOR THE COUNTY AND A LOT FOR THE VETS.

YOU AIN'T GETTING AWAY FOR POSTERITY.

, THANK YOU.

YOU HAVE TO HAVE SOME ROBERT, YOU HAVE TO MAKE A LITTLE SPEECH, YOU KNOW, , YOU JUST DON'T GET AWAY.

THANK YOU VERY MUCH.

THANK YOU ROBERT.

APPRECIATE ALL THAT YOU DO FOR US.

THANK YOU JUDGE.

YES SIR.

OKAY,

[4. Lorena Diaz: Discuss/Consider/Approve advertising a RFQ for Consulting Engineering Services for Development Services.]

BACK TO NUMBER FOUR, WHICH IS MS. LORENA.

SHE WANTS TO DISCUSS CENTER APPROVE ADVERTISING FOR AN RFQ FOR CONSULTING ENGINEERING SERVICES.

FOR DEVELOPMENT SERVICES.

MORNING, MORNING JUDGE.

GOOD MORNING COMMISSIONERS.

UM, THAT WAS PRETTY FAST.

UH, THE CURRENT CONTRACT EXPIRES IN SEPTEMBER OF THIS YEAR AND I'M REQUESTING APPROVAL TO ADVERTISE THIS.

ADVERTISE AND SOLICITATE THE NEW RFQ.

OKAY GUYS, YOU HAVE ANY QUESTIONS ABOUT THAT? NEED A MOTION TO APPROVE? I'LL MAKE THE MOTION.

MR. K CROW MAKES THE MOTION TO HAVE A SECOND.

MR. MOORE MAKES A SECOND.

FIVE, DISCUSS, CONSIDER AND APPROVE ADVERTISING AND RFQ FOR CONSULTANT AND ENGINEERING FOR THOROUGHFARE PLANNING AND ADMINISTRATION.

A AYE.

MOTION CARRIES ONCE AGAIN.

NUMBER

[5. Lorena Diaz: Discuss/Consider/Approve advertising a RFO for Consulting Engineering Services for Thoroughfare Planning & Administration.]

SO THE CONTRACT EXPIRED ON THIS, UM, LAST YEAR AND WE'RE REQUESTING APPROVAL TO ADVERTISE AND SOLICITATE THE RFQ.

OKAY, Y'ALL UNDERSTAND WHAT THAT ONE IS? THAT THOROUGH FAIR PLAN.

NEED A MOTION TO APPROVE.

I MAKE MOTION.

MR. MOORE MAKES THE MOTION TO HAVE A SECOND.

MR. LANE MAKES SECOND.

A AYE.

SIX, MS. SNO, ONCE AGAIN DISCUSS SITTER AND APPROVE AN AWARD FOR INVITATION FOR BID.

NUMBER

[6. Lorena Diaz: Discuss/Consider/Approve the award of Invitation for Bid 2025-009: Retaining Wall, Retaining Footing, and Flume at 16001 Ranch Road to MB Concrete.]

2025 DASH OH OH NINE, RETAINING WALL RETAINING FOOTING AND FLUME AT 16,001 RANCH ROAD TO MB CONCRETE.

YES MA'AM.

SO IN FRONT OF YOU YOU SEE THE EVALUATION SHEET.

UM, WE DID RECEIVE SEVEN PROPOSALS, UM, ALTHOUGH ALL VENDORS SAW THE SAME SPECIFICATIONS, PRICE POINTS WERE ALL OVER THE PLACE.

UM, WHAT I BELIEVE, UH, OVERHEAD LABOR, COST, MATERIALS, CAPACITY, ALL PLAY A FACTOR IN THEIR PRICE.

MB CONCRETE DID SUBMIT THE LOWEST RESPONSIVE UH, BID AND I'M REQUESTING APPROVAL TO MOVE FORWARD WITH MB CONCRETE.

THAT'S AMAZING DIFFERENCE IN THE PRICES.

THAT'S A LOT OF DIFFERENT YEAH.

FROM ALMOST A HALF MILLION DOWN TO 51,000.

CORRECT.

IT'S AN EASY DECISION.

NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. MOORE MAKES A MOTION TO HAVE A SECOND.

DISCUSS STUDENT APPROVE AND I A BETWEEN KAMAN COUNTY AND CHOICE PARTNERS COOPERATIVE PURCHASING PROGRAM.

ONCE AGAIN, MR. LORENDA

[7. Lorena Diaz: Discuss/Consider/Approve ILA between Kaufman County and Choice Partners cooperative purchasing program.]

YES MA'AM.

SO THIS ADDS TO THE POOL OF COOPERATIVES THAT WE CURRENTLY HAVE, UH, SUCH AS TIPS BUY BOARD SOURCE WELL AND UM, THIS WILL GIVE US OPTIONS FOR POTENTIAL BETTER PRICING AND MAYBE FASTER TURNAROUND.

SO REQUESTING FOR APPROVAL TO MOVE FORWARD WITH THE CHOICE PARTNERS.

COOPERATIVE.

ANY QUESTIONS? BRAD? DON'T HAVE TIME TO LOOK AT THIS OR NO? NOT NECESSARY.

NO, IT'S JUST ANOTHER 10.

ANOTHER.

YEAH, I DON'T BELIEVE WE HAVE IT.

IT IS PRETTY ROUTINE FORM.

YES.

NEED A MOTION TO, I'LL MAKE A MOTION.

MR. LANE MAKES THE MOTION TO HAVE A SECOND.

MR. KROLL MAKES SECOND.

SO WE'VE IDENTIFIED SOME INCONSISTENCIES.

MOTION CARRIES NUMBER

[8. Lorena Diaz: Discuss/Consider current hotel lodging expectations,]

THREE.

ONCE AGAIN, MR. REINA DISCUSS, CONSIDER CURRENT HOTEL LODGING EXPECTATIONS.

YES MA'AM.

WE'RE CURRENTLY WORKING WITH ACCOUNTS PAYABLE TO REWRITE OUR POLICY AND THIS IS JUST FOR AWARENESS OKAY.

FOR EVERYONE TO, TO BE AWARE OF.

WE WILL BE BRINGING IT BACK TO COMMISSIONER'S COURT FOR REVIEW AND APPROVAL LATER.

SO NEED MOTION TO APPROVE.

MR. MOORE MAKES A MOTION TO HAVE A SECOND.

SECOND.

MR. LANE MAKES A SECOND.

ALL IN FAVOR, SAY AYE.

[9. Judge Allen: Discuss/Consider exiting regular meeting and entering executive session pursuant to Texas Government Code 551.071, relating to Attorney Consultation, to consult with attorney and Elections Administrator to discuss status and potential claims regarding former vendor VOTEC.]

NINE IS MINE.

DISCUSSED CONSIDERED EXIT REGULAR MEETING AND ENTERING TO EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE 5 5 1 0.071 RELATING TO ATTORNEY CONSULTATION TO CONSULT WITH ATTORNEY AND ELECTION ADMINISTRATOR TO DISCUSS STATUS OF POTENTIAL CLAIMS REGARDING A FORMER VENDOR OF VO-TECH.

YOU NEED A MOTION? I MAKE A MOTION.

MR. LAMB MAKES A MOTION TO HAVE A SECOND.

ALL IN FAVOR CI AYE.

MOTION CARRIES 9 0 9.

OKAY, THANK YOU VERY MUCH.

WE NOW GO INTO EXECUTIVE SESSION.

[00:10:05]

TO GO BACK TO OUR REGULAR MEETING.

[10. Judge Allen: Discuss/Consider exiting executive session and entering back into regular meeting. Kaufman County Commissioners' Court]

SO I NEED A MOTION.

ITEM NUMBER 10 IS DISCUSSED.

CONSIDER EXECUTIVE SESSION.

ENTER BACK TO REGULAR MEETING.

MR. LANE MAKES A MOTION TO HAVE A SECOND.

NUMBER 11, MS. TANDY, ONCE AGAIN DISCUSS, CONSIDER AND APPROVE ENTERING INTO AN AGREEMENT TO PURCHASE ELECTRONIC POLL BOOKS UTILIZING PURCHASE COOPERATIVE CONTRACT NUMBER SEVEN 10 DASH 23 BY BOARD.

A AYE 9 26.

[11. Tandi Smith: Discuss/Consider/Approve entering into an agreement to purchase Electronic Pollbooks utilizing Purchasing Cooperative, contract number 710-23 BuyBoard.]

THAT IS CORRECT.

THIS IS FOR THE PURCHASE OF 75 ELECTRONIC POLL BOOKS FOR USE IN FUTURE ELECTIONS.

THE VENDOR THEMSELVES IS GUARANTEED THE LAUGH OF THESE POLL BOOKS FOR AT LEAST 10 YEARS.

EVERYTHING WILL GO THROUGH OUR CURRENT BUDGET EXPENDITURES.

ANY QUESTIONS? NOT NEED A MOTION TO APPROVE.

I'LL MAKE THE MOTION.

MR. MOORE MAKES THE MOTION.

DO I HAVE A SECOND? I'LL SECOND.

MR. LANE MAKES A SECOND.

ONCE AGAIN DISCUSS, CONSIDER AND APPROVE ENTERING INTO AN AGREEMENT TO PURCHASE OFFLINE VOTER REGISTRATION SYSTEM ASSOCIATED WITH SOFTWARE UTILIZING PURCHASING COOPERATIVE CONTRACT NUMBER 17 DASH 23 BY BOARD.

A MOTION CARRIES TANYA

[12. Tandi Smith: Discuss/Consider/Approve entering into an agreement to purchase offline Voter Registration System and associated software utilizing Purchasing Cooperative, contract number 710-23 BuyBoard.]

CORRECT.

SAME PROCESS.

WE'RE LOOKING TO REPLACE OUR VOTER REGISTRATION SYSTEM.

UM, THE STATE HAS A SYSTEM, HOWEVER, WE'RE UM, ACCUSTOMED TO PROVIDING OUR CONSTITUENTS WITH SPECIALIZED REPORTS THAT ARE NOT AVAILABLE THROUGH THAT SYSTEM.

SO WE WOULD LIKE TO CONTINUE HAVING THAT OFFLINE SYSTEM FOR THAT PURPOSE.

THEY ARE ON BY BOARD AND THEY ARE ONE OF THE ONLY VENDORS WHO HAVE THAT AVAILABLE.

SO THAT IS ALSO AVAILABLE WITHIN MY CURRENT BUDGET AS WELL.

QUESTIONS, COMMENTS? ANY MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. LANE MAKES THE MOTION TO HAVE A SECOND.

[13. Auditor: Discuss/Consider line item and budget transfers/corrections.]

AUDITOR.

DISCUSS LINE ITEM AND BUDGET TRANSFERS.

GOOD MORNING.

SO WE HAVE SEVERAL ROUTINE LINE ITEM TRANSFERS, UM, IF YOU HAVE ANY QUESTIONS ON THEM, BUT WE ASK FOR THE COURT'S APPROVAL AND PART OF THIS IS ALSO THE LINE ITEM TRANSFERS TO COVER THE ELECTION EQUIPMENT.

YES.

Y'ALL HAVE ANY QUESTIONS? NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. LANE MAKES A MOTION TO HAVE A SECOND.

MR. MOORE MAKES A SECOND.

AGAIN DISCUSS, CONSIDER PAYMENTS, UH, THE FINANCIAL INFORMATION IS NEEDED.

MS. ARTHUR ONCE

[14. Auditor: Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor.]

I DID WANNA START BY SAYING JUST A REMINDER THAT ALL THE CAPITAL EXPENDITURES ARE DUE.

UM, TWO ACCOUNTS PAYABLE TO BE PAID BY TOMORROW, AUGUST 20TH TO WRAP UP OUR FISCAL YEAR.

AND THEN WE DO PLAN ON ADOPTING OUR, UM, BUDGET CURRENT, OUR FY 26 BUDGET ON OCTOBER 26TH.

UM, WITH THAT BEING SAID, THIS WEEK WE ARE ASKING FOR PAYMENT APPROVAL FOR PAYMENT FOR ACCOUNTS PAYABLE INVOICES TOTALING $948,390 AND 60 CENTS.

MOST OF THAT IS MADE UP OF ROAD BOND EXPENDITURES AND EQUIPMENT REPAIRS.

AND WE ALSO HAD A PAYROLL OF $2,064,061 AND 63 CENTS FOR A TOTAL PAYOUT THIS WEEK OF $3,012,452 AND 23 CENTS.

AND WE ASK FOR THE COURT'S APPROVAL TO PAY.

Y'ALL HAVE SEEN THESE? SO DO I NEED ANY QUESTIONS? NEED A MOTION TO APPROVE? I'LL MAKE THE MOTION.

COMMISSIONER MOORE MAKES THE MOTION TO HAVE A SECOND.

I'LL SECOND MR. LANE, MAKE A SECOND.

WEDNESDAY, TOMORROW WITH GEORGE.

BEFORE WE ADJOURN, YOU WANNA REMAIN EVERYBODY ABOUT TOMORROW? UH, NO.

TOMORROW.

TOMORROW AT NIGHT? YEAH.

TOMORROW'S WEDNESDAY.

OH YES.

SO TOMORROW, UM, WE ARE GOING TO BE WATCHING THE SALE OF THE BONDS FOR THE NEW JUVENILE DETENTION CENTER.

SO THAT SHOULD UM, BE TOMORROW MORNING.

IT'S GONNA BE IN HERE IN, IN THE COURTROOM.

YES.

10 O'CLOCK IN THE MORNING.

MM-HMM .

[15. Adjourn Meeting.]

YEAH'S NOT HERE, COMMISSIONER.

NOW I NEED A MOTION TO ADJOURN.

SOKE, I'LL MAKE THE MOTION WON.

BE ABLE TO GET COURT .

OR MAKES THE MOTION TO HAVE A SECOND? I'LL SECOND.

MR. CROW MAKES SECOND.