Dec 10, 2019 Commissioners Court

[00:00:01]

IT'S REGULAR MEETING

[Call to Order]

COUNTY COMMISSIONER'S COURT IS CALLED TO ORDER EACH TUESDAY, DECEMBER THE 10TH, 2019 9:00 AM AND WE'RE IN THE COMMISSIONER'S COURT MEETING ROOM.

UH, AT THIS TIME WE'D ASK, UH, I'M ASKING, UH, COMMISSIONER HUNT IF HE'LL OFFER AN INVOCATION AND COMMISSIONER PHILLIPS OFFERED THE PLEDGES TO THE FLIGHT, PLEASE STAND.

LET'S PRAY.

LORD, BE WITH US AS WE WORK TO MAKE THE BEST DECISIONS FOR THE CITIZENS, EMPLOYEES, A CAPA COUNTY, UH, BE WITH OUR EMPLOYEES FIRST RESPONDERS AND MILITARY TO KEEP THEM SAFE.

I MEAN ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL THE LEADERS TO THE TEXAS ONE STATE UNDER GOD.

ONE VISIBLE.

OKAY.

NEXT ITEM OF, UH, REMARKS FROM VISITORS.

UH, WE DON'T HAVE ANYBODY THAT HAS A CARD THAT'S A SHEET THAT'S TURNED INTO US, I GUESS WANTING TO SPEAK TO US.

UH,

[1. ROUTINE CORRESPONDENCE.]

I DO HAVE, UH, WE HAVE A RESIGNATION WRITER OF THE COUNTY HEALTH AUTHORITY, WHICH IS DR FORTNER.

UH, HE'S RESIGNING AT THE END OF THIS MONTH AND WE ARE IN THE PROCESS OF POSTING THAT, UH, JOB.

UH, ANY OTHER ROUTINE CORRESPONDENCE? YEAH, I'VE GOT ONE THING I WOULD JUST LIKE TO PUBLICLY THANK ALL OF OUR VENDORS THAT WE USE HERE AT THE COUNTY THAT HELPED US WITH THE UH, COFFEE COUNTY EMPLOYEES CHRISTMAS PARTY WHO WAS VERY SUCCESSFUL.

I THINK EVERYBODY HAD A GOOD TIME AND REALLY APPRECIATED THAT.

I ALSO WANT TO THANK ALL THE EMPLOYEES WHO VOLUNTEERED TO HELP WITH IT.

IT WAS A VERY GOOD PROGRAM.

EVERYBODY HAD A GOOD TIME AND A LOT OF PEOPLE HELPED MAKE IT HAPPEN.

SO I JUST WANT TO THANK HIM FOR THAT.

EXCELLENT.

UH, THEN

[2. CONSENT AGENDA]

UH, WE'VE GOT ITEMS A THROUGH E ON THE CONSENT AGENDA.

DOES ANYONE CARE TO PULL OFF ONE OF THOSE THINGS? IF NOT, IS THERE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED? I'LL MAKE THAT MOTION.

WE HAVE MOTION COMMISSIONER PHILLIPS TO ACCEPT OR APPROVE THE CONSENT AGENDA AS PRESENTED.

IS THERE A SECOND? SECOND.

SECOND FROM COMMISSIONER HUNT DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE.

THOSE PPOS KNOW THAT MOTION CARRIES, UH,

[3. Discuss/Consider exiting regular meeting and enter into a public hearing.]

[4. Public Hearing; To receive input from the public regarding not allowing Thru Trucks and placing "No Thru Truck" signs on the following county roads within Pct.3: County Road 319.]

[5. Discuss/Consider exiting public hearing not allowing Thru Trucks and enter back into regular meeting.]

[6. Discuss/Consider not allowing Thru Trucks and approving orders for "No Thru Truck" signs to be placed on the following County Roads within Pet. 3: County Road 319.]

LET'S SEE HERE.

WE ACTUALLY HAD TO CHANGE THAT.

SO THAT NEEDS TO BE TABLED.

IT SHOULD HAVE BEEN NO PARKING SIGNS INSTEAD OF NO THROUGH TRUCKS.

SO WE'RE GOING TO TABLE THAT FOR NOW.

OKAY.

WE'LL BE TAPE.

AND THAT AFFECTS ALL THREE THAT THAT AFFECTS ALL ITEMS. THREE, FOUR, FIVE AND SIX.

IS THAT CORRECT? SO THAT YOUR MOTION IS TO TABLE ALL FOUR THOSE ITEMS? YES, THAT'S CORRECT.

MOTION OR TABLE ITEMS? THREE THROUGH SIX.

IS THERE A SECOND? SECOND.

SECOND OF COMMISSIONER CAGE DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO.

MOTION CARRIES.

[7. Discuss/Consider approving Certificate from Texas Association of Counties for Chuck Mohnkern for completing 10 hours of investment education.]

CONSIDER APPROVING CERTIFICATE FROM TEXAS ASSOCIATION OF COUNTIES FOR CHECK MANCHA.

MR MAAN KERN.

WHERE IS OUR TREASURE? HE'S DEEPLY INVOLVED IN CLEANING SOME SORT OF THING.

I DON'T KNOW WITH HIM WALKING WITH OPPORTUNITY TO UH, RECOGNIZE OUR TREASURER, THE, HE IS, UH, BEEN IN SUCCESSFULLY COMPLETED THE TEXAS ASSOCIATION OF COUNTIES COUNTY INVESTMENT ACADEMY.

SO, UH, WE APPRECIATE YOUR DILIGENCE AND IN TAKING THAT TRAINING AND MAKING SURE THAT WE KEEP ALL OUR MONEY SAFELY INVESTED.

SO THANK YOU VERY MUCH, SIR.

THANK YOU.

THANK YOU JACK.

THANK DICK.

UH, NEXT

[8. Judge Bardin; Discuss/Consider entering into a Professional Services Agreement between Kaufman County and Tyler Technologies for Legislative Change Training.]

MARY BARTON, BUT I THINK, UH, SHE'S, UH, HAD A LIGHT LIKE CALL OUT AND SHE'S TALKED TO COMMISSIONER HUNT.

YOU WANT TO CARRY THIS ITEM SIR? OKAY.

UH, YEAH, SHE WANTED TO APOLOGIZE FOR NOT BEING ABLE TO MAKE IT SINCE SHE GOT CALLED OUT AT THREE O'CLOCK THIS MORNING.

BUT, UM, THIS IS A PROGRAM THAT TODDLER INDUSTRIES HAS PUT TOGETHER.

OUR TECHNOLOGIES HAS PUT TOGETHER TO ADDRESS THE CHANGES THAT GO INTO EFFECT ON FEES AND STUFF THAT THE JPS HAVE TO DEAL WITH AND THEY'RE GOING TO WANT TO PAY FOR IT OUT OF THE TECH FUND AND IT'S GONNA HELP ASSIST ALL FOUR OF THE JPS, YES, $1,400.

AND THEY'RE GOING TO DO ESSENTIALLY BUNCH OF PROGRAMMING, MAKING A BUNCH OF CHANGES AND STUFF.

SO, UH, SO YOU, UH, I'LL MAKE A MOTION THAT WE ACCEPT, APPROVE THAT.

UH, WE HAVE MOTION FROM COMMISSIONER HUNT TO APPROVE THE, UH, AGREEMENT WITH TYLER TECHNOLOGIES.

IS THERE A SECOND? SECOND.

SECOND FOR COMMISSIONER PHILLIPS DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE, THOSE OPPOSED? NO, THAT MOTION CARRIES.

[00:05:01]

[9. Monique Hunter; Discuss/Consider motion to approve Interlocal Agreement with the North Central Council of Governments to participate in Common Vision program regarding Trinity River Corridor.]

ALRIGHT, WELL, AS YOU ALL KNOW, WE HAVE A VERY LARGE FLOOD PLAIN IN OUR COUNTY.

UM, THERE IS A COMMON VISION TASK FORCE THAT, UM, THEY'VE COME TOGETHER.

THEY HAVE THE AID OF THE CORPS OF ENGINEERS, THEY HAVE FEMA ON THE GROUND.

UM, IF WE PARTICIPATE IN THIS, WE HAVE ACCESS TO THOSE TOOLS, WHICH A NORMAL INDIVIDUAL WOULD NOT.

UM, IT WOULD HELP US TO, UM, CONTROL SOME OF THE DEVELOPMENT IN FLOODPLAIN SO THAT WE ARE NOT CAUSING ANY UNDUE FLOODING TO OUR CITIZENS AND IT'S A PRETTY GOOD GROUP OF PEOPLE WORKING TOGETHER.

UM, I ASKED THAT WE, UM, JOINED THE COMMON VISION AND APPROVE THIS RESOLUTION.

QUESTIONS.

YEAH.

MONIQUE, WHAT, WHAT DOLLAR AMOUNT DID WE FINALLY SETTLE ON WITH THE ANSWER TO THAT QUESTION, IF THAT'S ALL RIGHT? UM, UH, COG IS PRETTY FLEXIBLE.

UH, THEY ORIGINALLY, THEIR ORIGINAL REQUEST WAS THAT WE WOULD JOIN AT A $15,000, UH, ANNUAL DUES TO HAVE ACCESS TO ALL THESE TOOLS THAT, THAT, UH, FEMA AND THE CORPS HAVE.

UM, THEY REDUCED THAT REQUEST TO 10,000, BUT, UH, I GUESS AS PART OF THIS, UH, RESOLUTION, IF THE COURT'S WILLING, I'LL, I'D LIKE TO BE ABLE, IT WOULD BE LESS THAN 10,000, BUT PERHAPS THEY WILL WE BE ABLE TO NEGOTIATE THAT TO A LOWER AMOUNT.

OKAY.

AND I GOT AN EMAIL FROM ME THAT SAYS THAT THE WOULDN'T START UNTIL THE NEXT FISCAL.

SO WE WOULD START TODAY ON THIS, BUT OUR, OUR PORTION WOULD NOT BE DUE.

SO YOU'D BE ABLE TO BUDGET IT AND WHO WILL BE OUR REPRESENTATIVE ON, ON TO THIS? I GUESS MONIQUE WOULD BE THE RESTAURANT, THE TASKFORCE.

SO I COULD SEE WHAT THEY DO AT THAT MEETING.

AND IT WAS, UM, A LOT OF, UM, UH, BIGWIGS IN THE ROOM AS I LIKE TO SAY.

THERE WAS HALF AN ASSOCIATE.

I MEAN THE ENGINEERS CORP OF ENGINEERS HAD REPRESENTATIVES, FEMA, UM, AND THEY'VE ALSO GIVEN AT THAT TASK FORCE.

THEY GAVE US A BUNCH OF FUN TOOLS WE CAN ALREADY USE.

UM, AND CERTAINLY THE COUNTY ENGINEER WOULD BE A PARTICIPANT IN THAT.

I WOULD ENCOURAGE THAT.

YES, EXACTLY.

BUT MY CONCERN WAS BECAUSE, UH, I THINK YOU ATTENDED AS WELL.

WE ATTENDED THE KICKOFF MEETING, IF YOU WILL, OF THIS INITIATIVE FOR KAUFMAN COUNTY AND, AND THAT WAS HOSTED BY A DALLAS COUNTY COMMISSIONER, UH, PRICE.

AND WHILE THE INFORMATION WAS GOOD, I WAS CONCERNED THAT THERE WAS A LITTLE BIT, UH, UH, FUZZINESS, IF YOU WILL, IN, IN HOW THE MATTER WOULD PROCEED.

SO I JUST WANT TO ENCOURAGE THAT WE HAVE A REALLY ROBUST AND, AND UH, UH, YOU KNOW, HIGHLY PRESENT ROLE IN THE THING BECAUSE, UM, I WAS JUST A LITTLE CONCERNED THAT THE, UM, THAT IT'S DIRECTION, AT LEAST IN MY, IN MY, UH, ONE MEETING.

AND THEN MY SUBSEQUENT CONVERSATIONS WITH JOHN WILEY PRICE'S OFFICE, I JUST WASN'T, I WAS A LITTLE CONCERNED ABOUT HOW ENGAGED THEIR LEADERSHIP WAS.

SO AS LONG AS WE FEEL GOOD ABOUT THAT, UM, I'M HAPPY WITH IT.

THAT TASK FOR MEETING, THEY WERE VERY ENGAGED.

UM, AND SEAGOVILLE JUST SIGNED AS WELL COMBINED TO THE INFORMATION, BUT BEFORE THEIR COUNSEL AND THEY'RE WAITING TO GET MORE INFORMATION BEFORE THEY JOINED.

SO A LOT OF PEOPLE ARE SEEING THE NEED TO WATCH THAT BACK CORRIDOR AND THIS GIVES THEM THE TOOLS THEY NEED TO, YOU KNOW, FLOODPLAIN CREDITS.

AND IT'S CLEARLY SOMETHING THAT COMES UP.

I MEAN, THIS KIND OF ISSUE COMES UP.

I KNOW, UH, I THINK STEVE WILL ECHO SITTING IN THE BACK.

WE'VE, WE'VE ALREADY HAD AN ISSUE THIS YEAR, WHICH DOESN'T DIRECTLY GO TO THIS.

IT'S MORE OF A CORE ENGINEER REGARDING A POTENTIAL LEVY BREACH, UH, UH, DOWN ON THE TRINITY.

SO, UH, IT'S, IT'S THE RIGHT THING TO DO TO, TO PARTICIPATE AND BE, UM, YOU KNOW, PART OF THAT PARTNERSHIP.

BUT, BUT I DO WANT US TO BE, YOU WANT US TO BE ACTIVE, ACTIVE, AND ENGAGED AND NOT JUST READ, LET ALONG, IF YOU WILL.

WE HAVE A NUMBER OF PROPERTIES IN THE COUNTY THAT WE'RE, I THINK HAVE BEEN HOUSES OR FOR BUILDINGS THAT HAVE BEEN IN PLACE FOR DECADES THAT IN, IN THE LAST YEAR HAVE FLOODED.

AND I SUSPECT THAT IF WE HAD THESE KINDS OF TOOLS AVAILABLE WHEN WE'RE LOOKING AT WORKING WITH THE DEVELOPER, THEY WOULD BE, THEY'D BE ABLE TO MODEL THIS AND SAY THIS IS GOING TO AFFECT THIS PROPERTY, EVEN THOUGH IT MIGHT BE TWO OR THREE MILES AWAY.

CORRECT.

THERE'S HYDROLOGY AND HEIGHT.

WE DON'T HAVE THAT SKILL SET NOW.

RIGHT.

AND THEY BRING A SET OF TOOLS.

IN FACT, WE GOT AN UPDATE THAT TWO OF THE PROPERTIES IN KAUFMAN COUNTY THAT WERE NOT IN THE FLOOD PLAIN, UM, ARE NOW.

AND SO THAT'S SOMETHING OUR CITIZENS NEED TO KNOW.

YEAH.

AND FEMA ONLY UPDATES OUR MAPS EVERY 10 YEARS.

AND IF YOU THINK ABOUT 10 YEARS IN

[00:10:01]

AND THERE'S A LOT OF DEVELOPMENT CAN GO ON IN 10 YEARS.

RIGHT? IF YOU TOOK AN OVERLAY MAP AND SHOWED ONE AREA OF THE FLOOD PLAIN AND THEN DID A FIVE YEAR GAP, YOU'LL SEE THAT THERE'S NO WAY THAT TYPE OF DEVELOPMENT COULD HAVE WENT IN THERE WITHOUT ALTERING THE FLOOD.

NO WAY.

SO THIS IS A WAY FOR US TO WATCH THAT AND BE A PARTICIPANT.

AND MONIQUE, DO YOU FEEL CONFIDENT THAT OUR, THAT OUR NEW SUBDIVISION REGS WILL ALLOW FLEXIBILITY? SO WE'LL BE ABLE TO INCORPORATE AND UTILIZE THIS KIND OF INFORMATION AND RESOURCES, YOU KNOW, WITHIN THE, WITHIN THE CONFINES OF OUR, UH, OF OUR NEW SUBDIVISION REX.

WELL, OUR NEW FLOOD ORDER THAT WE'LL HAVE A PUBLIC HEARING NEXT WEEK, WE'LL INCORPORATE THESE TYPES OF, UM, A LOT OF, THEY HAVE A LITTLE MORE STRICT, UM, PROCESS FOR THE FLOOD PLAIN AND WE'VE ADDED THAT TO OUR, OUR, UH, FLOOD ORDER THAT WILL BE BROUGHT TO YOU NEXT WEEK, BUT WE HAD TO DO THIS FIRST IN ORDER FOR ME TO PUT THAT INTO THE FLOOD ORDER.

ALL RIGHT.

VERY GOOD.

ANY QUESTIONS? QUESTIONS? OKAY, THEN ONCE WE'RE FAMILIAR, THIS IS, UH, I GUESS I'M LOOKING FOR A MOTION TO APPROVE AN INNER LOCAL AGREEMENT WITH NORTH TEXAS COUNCIL OF GOVERNANCE TO PARTICIPATE IN COMMON VISION PROGRAM.

I'LL MAKE THAT MOTION.

WHETHER THAT MOTION FROM COMMISSIONER CAGES OR A SECOND, NO.

SECOND.

SECOND.

COMMISSIONER BARBARA DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE, THOSE OPPOSED? NO, THAT MOTION CARRIES.

UH,

[10. Chelsea Endicott; Discuss/Consider motion to approve re-plat of Lot 20 of Meadow Ranch Estates Phase II.]

CONSIDER A REPLAT ON LOT 20.

COMMISSIONER KATE'S YOUR, DID YOU SAY THAT? NO, YOU'RE OUT OF MY 24.

UH, I'M GONNA MAKE A MOTION THAT THIS ITEM IS NOT READY FOR CONSIDERATION.

SO I'LL MAKE A MOTION THAT WE TABLE ITEM 10 IS OUR SECOND SECOND COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO.

MOTION CARRIES.

UM, I DON'T SEE CHIEF DEPUTY BROOKS HERE.

OKAY.

WE'LL MOVE ON DOWN AND MAYBE SHE GET HERE.

[12. Raylan Smith; Discuss/Consider permission to publish the Purchasing Department Vendor Registration Form and FY 2019-2020 Solicitation Schedule and updates to the Kaufman County Website.]

UM, YOU HAVE BEEN BUSY.

SO ITEM 12 IS UH, DISCUSS, CONSIDER PERMISSION TO PUBLISH THE PURCHASING DEPARTMENT VENDOR REGISTRATION FORM IN FISCAL YEAR 2019 20 SOLICITATION SCHEDULE AND UPDATES TO THE KAUFMAN COUNTY WEBSITE.

CLEARLY WE ARE VERY POPULAR RIGHT NOW WITH OUR VENDORS AND SO WE'RE TRYING TO UPDATE AND DO A LOT OF, UM, NEW ADDITIONS TO THE PURCHASING WEBSITE.

WITH THAT.

I WOULD LIKE TO CONSTANTLY KEEP AN UPDATED SCHEDULE OF THE RFPS AS WELL AS LOOKING OUT TO THE FUTURE WITH RFPS A LOOK LIKE THROUGHOUT THE REST OF THE CALENDAR YEAR.

SO WHAT YOU HAVE AS A SAMPLE AND BASED UPON WHENEVER I COME AND ASK FOR SOLICITATIONS OR WHEN WE KNOW WE'RE GOING TO BE GOING OUT FOR BID FOR SOMETHING, I WOULD LIKE TO CONSTANTLY KEEP THAT UPDATED ON THE WEBSITE.

SO IT WOULD BE NICE IF WE, IF I COULD START DIRECTING OUR VENDORS TO OUR WEBSITE TO GIVE THEM AS MUCH INFORMATION AS POSSIBLE.

WITH THAT, YOU WILL NOTICE THAT OUR LEGAL NOTICES FOR OUR RFPS AND THE SOLICITATIONS WILL TELL PEOPLE EXACTLY WHERE TO GO ON THE WEBSITE TO PULL DOWN OUR BID DOCUMENTS.

THEY WILL STILL BE ABLE TO REQUEST HARD COPIES MAILED TO THEM, BUT IT WILL REQUIRE AN EMAIL TO OUR DEPARTMENT.

SO WE'RE HOPING TO KIND OF CUT DOWN ON OUR COMMUNICATION AS FAR AS JUST THE MAILING OF THE RFPS.

OKAY.

SO WHAT QUESTIONS THEN? WHAT'S BEFORE US IS A MOTION FOR APPROVAL TO PUBLISH THE PERSON DEPARTMENT, VENDOR REGISTRATION FORM AND THE SOLICITATION SCHEDULE.

IS THERE A MOTION? I'LL MAKE A MOTION WHERE THAT MOTION TO APPROVE FROM COMMISSIONER BARBERS OR SECOND? NO.

SECOND.

SECOND OF COMMISSIONER HUNT.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO.

MOTION CARRIES.

[13. Raylan Smith; Discuss/Consider award of contract for RFP 20-02: Abatement of Public Nuisance.]

THIS WAS AN ACTUAL PROPERTY ON SAPPHIRE WITHIN PRECINCT ONE.

WE DID RECEIVE TWO BIDS FOR RECOMMENDING THE LOW BIDDER.

UM, I DID TALK TO COMMISSIONER HUNT THIS MORNING ABOUT FUNDING FOR THESE PROJECTS AND WANTED TO REACH OUT TO THE AUDITOR'S OFFICE UPON Y'ALLS APPROVAL TO HAVE A NEW LINE ITEM PUT WITHIN THE GENERAL FUND BUDGET SO THAT WE CAN MOVE MONEY INTO THAT LINE OF THEM AS WE NEED IT.

AND SO IT WILL SPARK.

UM, SO WE'LL BE ABLE TO KEEP UP WITH THE EXACT AMOUNT SPENT AS WELL AS BUDGETING FOR THE FUTURE.

QUESTIONS? ANYBODY? NO.

OKAY.

IS THERE A MOTION TO AWARD CONTRACT RFP? 2002 AS PRESENTED ON MY GOOD MOTION.

WE HAVE THE MOTION.

[00:15:01]

IS THERE A SECOND? SECOND.

SECOND FOR COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE, THOSE OPPOSED? NO, THAT MOTION CARRIES, UH, WHEN YOU SAID THE WORD AUDIT A WHILE AGO.

RIGHT ON.

THAT REMINDED ME, I FAILED TO, UH, LIKE THE COURT AWARE THAT, UH, OUR AUDITOR IS ILL TODAY, SO WE HAVE, WE'LL HAVE STAFF.

OKAY, GREAT.

AT THE END OF THE BUDGET TO TAKE CARE OF THOSE MATTERS.

[14. Raylan Smith; Discuss/Consider permission to solicit RFP 20-07 (A): 2019 Kaufman County Bond Program Transportation Improvements Projects - Vendor Contracts.]

WHAT THIS WILL DO IS SHORT LIST, UM, CONSTRUCTION COMPANIES WHO COULD COME INTO THE COUNTY AND COMPLETE THE COUNTY ROAD PROJECTS BASED UPON THE BOND PROGRAM.

UM, WE'RE ASKING ALL VENDORS TO GO THROUGH THIS PROCESS SO THAT WE CAN AWARD MULTIPLE VENDORS JUST LIKE YOU DO FOR THE ROAD AND MATERIAL BEDS.

AND THEN THAT WAY AS WE'RE ABLE TO RELEASE ROADS, WE KNOW THE VENDORS WERE GETTING QUOTES FROM THOSE VENDORS THAT WE ALREADY HAVE ANNUAL CONTRACTS WITH.

SO THIS WILL KIND OF SHORTEN THE PROCESS WHENEVER YOUR COUNTY ROADS FOR THE BOND PROJECT BECAME AVAILABLE.

WE'VE ALREADY CHOSEN THEM OR WE KNOW THEY'RE QUALIFIED, THEY'RE INSURED, THEY HAVE, THEY MEET WHATEVER STANDARDS.

RIGHT.

SO THEY WOULD HAVE ALREADY GONE THROUGH THE PROCESS QUESTIONS.

W WILL THERE STILL BE AN OPPORTUNITY FOR NEW BIDDERS TO BID? UM, E AT THE END OF EACH YEAR WE WILL RENEW VENDORS WHO PARTICIPATED IN THE PRIOR FISCAL YEAR AND THEN WE WILL OPEN IT UP FOR ANY CHANGES THAT NEED TO BE MADE TO UNIT PRICING OR IF THEY HAVE ALTERNATIVE MATERIALS THAT THEY WOULD LIKE TO SUBMIT.

UM, BUT YOU WOULD BE LOCKED IN TO VENDORS.

WE'RE REALLY TRYING TO GET EVERYONE TO COME TO US UP FRONT SO THAT WHEN WE LOOK AT, UM, ACTUALLY TRYING TO GO IN AND BUDGET HOW MUCH THOSE ROADS ARE GONNA BE, WE ALREADY HAD THEIR UNIT PROCESSING AND WE KNOW WHICH COMPANIES WILL USE RAYLAND.

CAN, CAN YOU JUST SPEAK A LITTLE BIT TO HOW THE, THIS ANNOUNCEMENT FOR THIS RFP WILL BE DISTRIBUTED? IT WILL GO TO, WE, I HAVE SEVERAL, UH, ROAD CONSTRUCTION WEBSITES.

WE ALSO HAVE CONSTRUCTION MANAGER WEBSITES WHO HAVE REACHED OUT TO US.

SO WE'LL BE SHARING THESE RFPS.

WE'LL BE SHARING ALL OF OUR BOND RFPS WITH SEVERAL CONSTRUCTION WEBSITES WHO POSTS OUT TO COMPANIES WITHIN THE STATE OF TEXAS.

AND ALSO AREA.

OKAY.

SO IT'S A COMPLETELY OPEN AND TRANSPARENT PROCESS THAT THAT ENABLES THE NUMBER OF VENDORS.

YES.

AND WE'LL HAVE DOCUMENTATION FOR EVERY WEBSITE THAT I KNOW REQUESTS, COPIES FOR OUR RFP TO POST OUT CAUSE WE, WE DO HAVE SEVERAL VENDORS WHO ARE PUSHING TO GET RFPS ON THEIR SITES AS WELL OR QUESTIONS ABOUT THAT.

IF THERE'S NO MORE QUESTIONS ABOUT THAT, IS THERE A MOTION TO AUTHORIZE SOLICITATION OF RFP 2007 EIGHT.

I'LL MAKE THAT MOTION.

WE THAT MOTION OF COMMISSIONER KATE'S AS YOUR SECOND, SECOND, SECOND COMMISSIONER BARBER DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE PPOS KNOW THAT MOTION CARRIES.

NEXT UP

[15. Raylan Smith; Discuss/Consider permission to solicit RFP 20-09: 2019 Kaufman County Bond Program -Facilities Master Plan.]

THIS SHOULD BE A FACILITIES MASTER PLAN.

AND I'M GOING TO SPEAK TO THIS JUST A LITTLE BIT BEFORE YOU GET INTO THE DETAILS.

I THINK IT'S JUST IMPORTANT TO REMEMBER THAT ALL WE'RE DOING AT THIS POINT WITH THIS MASTER PLAN IS SOLICITING, UH, PROPOSALS.

UH, WE'RE NOT NECESSARILY, UH, MAKING A DECISION TO MOVE FORWARD WITH IT.

UM, SO I GUESS I WOULD SAY JUST, WE'RE NOT MAKING A DECISION TO MOVE FORWARD WITH METRO PLAN, BUT WE ELITE AT LEAST THIS WILL AT LEAST GIVE US SOME IDEA AS WHAT THE SCOPE OF THE PLAN WOULD BE AND WHAT IT WOULD COST AND HOW LONG IT WOULD TAKE IN THIS SORT OF THING.

SO GO AHEAD.

WHAT WE'LL BE ABLE TO DO IS NEGOTIATE WHAT EACH PHASE OF THIS PLAN WOULD COST.

OBVIOUSLY THE NEEDS ASSESSMENT WOULD BE FIRST.

SO WE'RE LOOKING FOR A DESIGN SERVICES FIRM, WHETHER THAT'S AN ARCHITECT OR AN ENGINEER, WHOEVER IT IS THAT WE GO WITH.

UM, THIS WILL BE ALL THE FACILITIES OUTSIDE OF THE JUSTICE CENTER.

SO THEY WOULD LOOK AT OUR CURRENT SQUARE FOOTAGE.

THEY WOULD LOOK AT OUR CURRENT BUILDINGS.

AND INITIALLY THE FIRST PHASE WOULD BE THE NEEDS ASSESSMENT AND THEN THEY WOULD MOVE US IN AS WE'RE READY, MOVE INTO THE CONSTRUCTION OF THE AUXILIARY BUILDINGS.

I THINK THE IDEAL TARGET THAT I CAN THINK OF WOULD BE THE PRECINCT THREE, UH, SUB COURTHOUSE.

CLEARLY, YOU KNOW, A FAIRLY UPCOMING TIMEFRAME.

WE NEED TO DECIDE.

WE NEED SOMEBODY TO LOOK AT THAT AND SAY, HERE'S YOUR OPTIONS.

YOU CAN REDO THIS BUILDING.

YOU CAN, THIS IS WHAT THE BUILDING WOULD BE WORTH.

YOU CAN CONSIDER SELLING IT.

WE TALKED TO THE CITY ABOUT JOINT VENTURING, THAT KIND OF STUFF.

AND I DON'T THINK WE

[00:20:01]

OKAY.

SO YOU GOT ANYTHING ELSE ON THAT? SO WHAT'S BEFORE US WOULD BE UH, UH, AUTHORIZING, UH, THE AUTHORIZER RAYLAND TO SOLICIT RP 2009, 2019 COFFIN COUNTY BOND PROGRAM FACILITIES MASTER PLAN.

IS THERE A MOTION? I'LL MAKE A MOTION WHERE THAT MOTION COMMISSIONER BARBERS OR A SECOND CYCLE COMMISSIONER HUNT DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE POSTS? NO, THAT MOTION CARRIES.

[16. Raylan Smith; Discuss/Consider permission to solicit RFP 20-10: 2019 Kaufman County Bond Program -Professional Design and Construction Services - Justice Center.]

SO THIS IS FOR THE JUSTICE CENTER ONLY.

THIS WOULD BE THE ARCHITECTURAL AND ENGINEERING DESIGN ALL THE WAY THROUGH CONSTRUCTION.

UH, THE SCOPE OF SERVICES WAS OPEN SO THAT WE WILL ALSO GET TO DETERMINE THE FORM OF DELIVERY, WHETHER THAT'S A CMAR OR IF THE ARCHITECT ENGINEER IS ABLE TO OVERSEE CONSTRUCTION.

UM, SO PART OF THEIR RFQ IS GOING TO BE RECOMMENDATIONS TO THE COMMISSIONER'S COURT ON HOW WE WOULD MOVE FORWARD FOR CONSTRUCTION.

SO WE'RE ASKING THEM TO GIVE US A FULL UMBRELLA OF SERVICES THAT THEY COULD PROVIDE AND RECOMMENDATIONS FOR CONSTRUCTION.

WE'LL HAVE A, UH, BECAUSE OF THE SCOPE OF THIS PROJECT WE'LL HAVE, WE'LL HAVE PLENTY OF SUBMISSIONS TO CHOOSE FROM.

YEAH.

AND I THINK THAT'S A, I MEAN THAT'S JUST AN CRITICAL POINT TO REITERATE THAT THIS PROCESS IS A COMPLETELY OPEN, NOTHING PREORDAINED ABOUT IT, UM, FOLLOWS OUR STANDARD, UH, UH, INTERNAL PROCEDURES FOR ANNOUNCING THIS AND IT WILL HAVE A WIDE DISTRIBUTION.

SO ANY AND ALL ARE WELCOME TO APPLY.

YES.

MORE THE MERRIER FOR SURE.

OKAY.

IS THERE A MOTION, UH, TO AUTHORIZE THE PURCHASING DEPARTMENT TO SOLICIT RP 20 DASH 10 I'LL MAKE THAT MOTION.

WHERE THAT MOTION COMMISSIONER KATES.

IS THERE A SECOND? SECOND.

COMMISSIONER BARBARA DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING, AYE.

THOSE PO'S KNOW THAT MOTION CARRIES

[17. Raylan Smith; Discuss/Consider permission to solicit RFP 20-12: Kaufman County Compensation and Classification Study.]

AGAIN, SAME POINT.

I WOULD MAKE THE SAME POINTS THAT I MADE WHILE AGO.

ALL WE'RE DOING AT THIS POINT IS SOLICITING RFPS TO GET A, SO WE'LL HAVE SOME BETTER CONCEPT OF, WE TALKED ABOUT THIS A LOT OBVIOUSLY, BUT IT WOULD GET BETTER, SOME BETTER CONCEPT OF HOW LONG IT WOULD TAKE, WHAT IT WOULD COST AND THOSE KINDS OF THINGS.

WE'RE NOT COMMITTING TO DOING IT AT THIS POINT.

GO AHEAD.

SORRY.

THAT WAS IT.

AND THE SCOPE OF SERVICES WAS VERY GENERAL ON THIS.

UM, OBVIOUSLY JUST TO MEET WITH STAFF AND LOOK AT OUR CURRENT LAYOUT AS WELL AS PLANNING FOR THE FUTURE.

SO, AND TO TAKE INTO CONSIDERATION AREA JOBS AND THINGS LIKE THAT.

IT WAS VERY BASIC SCOPE, BUT THIS WILL GIVE YOU PRICING ON HOW MUCH AND THERE'S PEOPLE THAT DO, THIS IS ONGOING MEAN.

SOME COMPANIES, SOME ORGANIZATIONS DO IT EVERY DAY.

SO THIS, UH, THIS PARTICULAR PROPOSAL IS REALLY DESIGNED TO, TO, UM, IN THE LONG RUN, ANALYZE OUR COUNTY WORKFORCE, UH, LOOK AT ISSUES LIKE STANDARDIZATION AND COMPENSATION AND, AND UH, UH, COMPETITIVENESS IN OUR MARKET AREA, THAT KIND OF THING.

AND IT WOULD BE ABLE PROJECT OUT HOWEVER MANY YEARS.

HOW DID, HOW DID YOU PLANS, ALL OF THOSE THINGS ARE CRITICAL FOR EMPLOYEE RE RECRUITMENT AND RETENTION AND LONG OVERDUE.

OKAY.

UH, SO WHAT'S BEFORE US IS TO, IS LOOKING FOR A MOTION TO AUTHORIZE THE PURCHASING DEPARTMENT TO SOLICIT RP 20 DASH 12.

I'LL MAKE THAT MOTION AND THAT MOTION.

COMMISSIONER CATES, IS THERE A SECOND? I'LL SECOND.

SECOND FROM COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

ARE YOU GETTING TARGET? OKAY.

AUTOMATING,

[18. Raylan Smith; Discuss/Consider award of contract to Texas Bit for road improvements to County Road 4098, Pet. 4 in the amount of $303,465.58 utilizing RFP 19-01.]

YEAH.

JUST TO REITERATE, UM, THIS DOES FALL WITHIN THE ANNUAL CONTRACT FOR OUR ROAD MATERIALS BEEN, UM, WE'RE GOING TO STILL BE UTILIZING THAT SAME CONTRACT BECAUSE IT'S WITHIN THE SAME CALENDAR YEAR.

THESE ARE ROAD IMPROVEMENTS THAT WOULD BE THERE IN PRECINCT FOUR.

THIS IS A, THIS IS AN ADDITIONAL SECTION OF ROAD

[00:25:01]

AND SINCE WE HAD, UH, UH, THE VENDOR ALREADY ON, ON SCENE AND, AND UNDERTAKING THE A PORTION OF THIS ROAD, WE, UH, CONDUCTED SOME ANALYSIS AND DECIDED IT WOULD BE COST EFFECTIVE AND, AND, UM, IN THE BENEFIT OF THE PRECINCT AND THE CITIZENS OUT THERE TO JUST FINISH THAT ROAD.

SO THIS, UH, ACTUALLY WILL ALSO, UH, BE FUNDED THROUGH A LINE ITEM TRANSFER.

THIS WILL BRING THE PRECINCT FOR A CONTINGENCY FUND DOWN TO ABOUT 250,000.

UH, JUST SO THAT WE'RE FOLLOWING UP ON OUR COMMITMENTS THAT MADE WE ALL MADE BACK DURING THE BUDGET PROCESS TO LOWER OUR CONTINGENCY FUNDS, UH, AND TO DEDICATE THOSE, THOSE FUNDS IN A TRANSPARENT METHOD.

AND TH THAT'S A, THAT'S A, ANOTHER OFFSHOOT OF THIS PARTICULAR PROPOSAL IS THAT THE PRECINCT FOUR CONTINGENCY FUND IS NOW, UH, WHERE I BELIEVE IT OUGHT TO BE, UH, UH, SO THAT IT FUNCTIONS AS A TRUE CONTINGENCY FUND AND THIS WILL FINISH OUT THAT ROAD AND UH, LONG OVERDUE OUT THERE AS WELL.

UH, QUESTIONS.

ONE THING I NOTICED THAT W WITH THESE CONTRACTS HERE, WE HAVE THE DALLAS COUNTY IN A LOCAL AGREEMENT.

SO, AND I GUESS I CAN GO BACK TO OUR OTHER BIDS WE'RE TAKING FOR MATERIALS AND CONSTRUCTION FROM THESE VENDORS.

ARE WE STILL IN IT? I WISH I'D ASKED SUSPECT WHEN WE'RE TALKING ABOUT IT, BUT WE STILL GOING TO BE TAKING ON FOR BETTER PRICING WITH LIKE THE DALLAS OR OTHER, IN LOCAL AGREEMENTS.

YES.

NOW, ALL OF OUR INNER LOCAL AGREEMENTS ARE STILL INTACT AND ESPECIALLY WHEN WE GET BIDS LIKE THIS OR WHEN WE GET THE UNIT PRICING.

WHENEVER I SPEAK TO THE VENDORS, UM, I DO ASK THAT THEY PROVIDE PRICING FOR THE OTHER AGREEMENTS THAT THEY HAVE WITH AREA CITIES AND SO THAT IF THEY'RE NOT ABLE TO MATCH OUR PRICING, WE CAN LINK ONTO OTHER, AND I'M SORRY ABOUT REGRESSING, BUT I MEANT TO ASK THAT QUESTION EARLIER.

SO HE, WHENEVER HE BIDS PROJECTS LIKE THIS BECAUSE HE DOES HAVE LOWER PRICING FOR DALLAS, HE HONORS THOSE PROCESS FOR US.

OKAY.

UH, IS THERE A MOTION REGARDING AUTOMATE TEAM? I'LL MAKE THAT MOTION.

WE HAVE A MOTION TO, UH, AWARD THAT CONTRACT FROM COMMISSIONER CATES.

IS THERE A SECOND? I'LL SECOND.

SECOND FOR COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING I WAS POSED? NO, THAT MOTION CARRIES, UH,

[19. Raylan Smith; Discuss/Consider award of contract to Texas Bit for road improvements to County Road 4099 Pct.4 in the amount of $183,915.79 utilizing RFP 19-01.]

CONSIDER WATER CONTRACTOR TEXAS BID FOR ROAD IMPROVEMENTS TO COUNTY ROAD 40 99 IN THE AMOUNT OF ONE 83, NINE 15.

SAME SITUATION.

WE WOULD BE UTILIZING A PREVIOUS CONTRACTS WITH TEXAS BIT THROUGH RFP 19 ZERO ONE FOR IMPROVEMENTS TO PRECINCT FOR ROAD.

AND THIS IS AGAIN A PART OF UH, RELATES TO THE COMMENTS.

I JUST MADE IT A GSR IS FUNDING ADJUSTS OUR UH, CONTINGENCY BALANCES DOWN TO WHERE THEY NEED TO BE AND SINCE THE VENDOR WAS IN THE AREA ALREADY THE ROAD DRAMATICALLY NEEDED IMPROVEMENT, UM, WE'RE ABLE TO UTILIZE THAT, UH, THAT OUT OF COUNTY PRICE AND UH, AVOID ANY KIND OF EQUIPMENT RELOCATION FEES AND THAT SORT OF THING.

SO WE OPTED TO PROVIDE, UH, THIS FUNDING BOTH FROM OUR CONTINGENCY FUND AND A LOT OF TRANSFER OUT OF SOME OF OUR ROAD MATERIAL FUNDING.

UH, IS THERE A MOTION, I'LL MAKE THE MOTION THAT THE, THAT THIS BE APPROVED AS WRITTEN.

UH, WE HAVE MOTION FROM COMMISSIONER CAGE TO WHERE THE CONTRACTORS ARE APPROVED.

THAT ITEM IS PRESENTED.

IS THERE A SECOND SEGMENT? COMMISSIONER BARBARA DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE, THOSE OPPOSED? NO, THAT MOTION CARRIES, UH,

[20. Raylan Smith; Discuss/Consider receipt, transfer and disposal of county owned assets.]

AS YOU CAN SEE, WE HAVE DECIDED TO FINALLY RETIRE SEVERAL CHAIRS FROM THE, I'M NOT SURE THAT WE CAN REALLY CALL THOSE THINGS ASSETS THEY WERE AT ONE TIME.

UH, ALSO A SWITCH IN A COUPLE OF VEHICLES THAT ARE READY FOR AUCTION.

UH, CREDIT QUESTIONS.

IS THERE A MOTION TO A RECEIPT TRANSFER AND DISPOSAL OF COUNTY ON ASSETS? WE ARE THAT MOTION.

COMMISSIONER PHILLIPS IS HER SECOND SEGREGATE.

COMMISSIONER BARBARA.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED.

NO.

MOTION CARRIES.

UH, ITEM 21

[21. Raylan Smith; Discuss/Consider removal of sole source designation for P2 Emulsion Plant L.L.C. as approved by Commissioners' Court on July 12, 2010.]

CONSIDER REMOVAL OF SOLE SOURCE DESIGNATION

[00:30:01]

THIS IS A LITTLE BIT OF A DIFFERENT REQUEST THAT I'M ASKING COMMISSIONER'S COURT FOR.

UM, SIMPLY BECAUSE IT'S OUR BELIEF WITHIN THAT DEPARTMENT THAT THOSE COMPANIES WHO OFFER THE EMULSION PRODUCTS, THEY ALL CAN PROVIDE A SOLE SOURCE CERTIFICATE BECAUSE IT IS THEIR OWN MIXTURE OF ROAD MATERIAL.

UM, WE HAVE BEEN CONTACTED TWO OR THREE TIMES IN THE PAST COUPLE OF WEEKS FROM OTHER COMPANIES WITHIN THE AREA WHO WANT TO PRESENT THEIR SOLE SOURCE CERTIFICATE.

WHO WANT TO GO ABOUT IT AS A, AS A SOLE SOURCE OF VENDOR.

IT'S MY RECOMMENDATION THAT WE REMOVE THE SOLE SOURCE DESIGNATION AND ASK THESE VENDORS TO PARTICIPATE IN OUR ROAD MATERIAL BID UNDER SECTION FIVE WHICH IS ALTERNATIVE MATERIAL.

WHAT THIS WILL DO IS IT WILL ALIGN THEM TO GIVE YOU THE DESCRIPTION OF THE MATERIALS THAT ARE THEY'RE GOING TO PROVIDE AND IT WILL ALSO LOCK IN THE UNIT PROCESSING, WHICH IS THE SAME THAT WE ASK OF OUR OTHER ROAD AND MATERIAL VENDORS.

IT'S NOT TO SAY THAT WE WOULD STILL NOT AWARD MULTIPLE CONTRACTS.

UM, BUT I WOULD JUST LIKE TO SET THE PRECEDENCE OF NOT BRINGING FORWARD TO YOU SOLE SOURCE CERTIFICATES FOR EACH OF THE EMULSION COMPANIES, BUT ACTUALLY ASK THEM TO GO THROUGH THE RFP PROCESS QUESTIONS.

OKAY.

WELL I GUESS I GET IT.

I JUST, I JUST WANT TO MAKE SURE THAT THAT ONLY EMOTIONS THAT UH, THEY DON'T NECESSARILY HAVE HAZARDOUS MATERIAL OR WHATEVER THE HELL.

I MEAN BECAUSE IF YOU DO, IT'S FINE TO REMOVE.

I DON'T CARE ABOUT THAT.

BUT SOME OF US I KNOW ARE REALLY INTERESTED IN THAT.

IT'S ACTUALLY STICKS.

I MEAN BECAUSE ON ASPHALT WHEN YOU PUT AN ASPHALT THEN THE STICK AND SLABS, I KNOW MIKE AND HE'S HIS SLED OFF FROM ANOTHER EMOTION COMPANY.

WE REBID THAT ROAD FOR THEM AND IT DIDN'T SLIDE AND IT WAS BOTH SAD EMOTIONS.

SO I MEAN, YOU KNOW, AND IT'S NOT TO SAY THAT YOU W WHAT I'M TRYING TO MAKE VERY TRANSPARENT WITH ALL OF THE OTHER VENDORS IS OBVIOUSLY WITH THE EMOTION PRODUCT, IT IS THE PRODUCT ITSELF.

AND SO WHAT WE'RE ASKING THEM TO DO IS GO IN AND DESCRIBE THE PRODUCT.

YOU WOULD HAVE THE OPPORTUNITY TO USE IT AT A SET UNIT PRICE AND YOU KNOW, AND WE'D ABLE TO AWARD THAT TO MULTIPLE VENDORS AND SO YOU WOULD STILL BE ABLE TO ESSENTIALLY USE THE SAME COMPANY.

WE'RE JUST ASKING FOR A SET UNIT PRICE FOR THE FISCAL AT ONE MONTH COST.

YES, BUT THEY HAVE SOMETHING DIFFERENT.

BUT AT LEAST THIS WAY WE GET A FULL DESCRIPTION AND THEY'RE GOING THROUGH THE PROCESS AND YOU DO HAVE A SET PRICE FOR THE FISCAL YEAR BECAUSE WE WERE LOOKING AT GOING IN AND ALSO APPROVING UP TO THREE ADDITIONAL EMULSION VENDORS AS SOLE SOURCE, WHICH TECHNICALLY BECAUSE OF HOW IT WAS HANDLED HISTORICALLY WE WOULD DO THAT.

BUT UM, I WOULD RATHER ENCOURAGE THEM TO GIVE US THEIR INFORMATION TO THE RFP PROCESS AND AWARD MULTIPLE VENDORS JUST LIKE WE DO ON THE REGULAR ROAD MATERIALS.

BUT EVEN IF THEY'RE, THEY'RE LOW BID BUT THE PRODUCT, IT WOULD STILL BE BEST VALUE.

YEAH, ABSOLUTELY.

NO.

SO IS THERE A MOTION, IS THERE A MOTION TO UH, REMOVE THAT SOLE SOURCE DESIGNATION? REPEAT TO THE MOTION PLANT AND LLC.

I'LL MAKE A MOTION.

WE HAVE THAT MOTION.

COMMISSIONER BARBERS OR SECOND? I'LL SECOND.

SECOND.

COMMISSIONER HUNT.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO.

MOTION CARRIES.

LAST

[22. Raylan Smith; Discuss and consider the purchase of a GRADALL XL3100 for an amount not to exceed $235,000, including the trade-in of Asset #7919 (2008 CAT M316D); utilizing Buyboard Contract #565-16, for Precinct #3.]

THE TRADING OF ASSET, WHICH WAS A 2008 CAT IN THREE 16 D WE'RE REQUESTING AN AMOUNT NOT TO EXCEED BECAUSE PRECINCT THREE HAS FOUND THE GREAT HALL AND THEY'RE HAPPY WITH THE EQUIPMENT.

HOWEVER, WE DID GO AHEAD AND POST THE BASIC DESCRIPTION OF THE EQUIPMENT TO SEE IF THERE WERE OTHER VENDORS.

SO WE WILL BE UTILIZING BOB WARD WITH THE TRADE-IN.

WE'RE JUST ASKING FOR AN AMOUNT NOT TO EXCEED THE TWO 35.

UM, QUESTIONS.

THERE'S OUR MOTION.

I'LL MAKE THE MOTION WHERE THE EMOTIONAL COMMISSIONER BARBARA TO, UH, CONSIDER THE PURCHASE OF THE GRAIL IS DESCRIBED NOT TO EXCEED 235,000 IS YOUR

[00:35:01]

I'LL SECOND SEGMENT.

COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

THANK YOU VERY LONG.

UM, ITEM

[23. Judge Richards; Discuss/Consider approving Appriss Safety-Vine Service Agreement #2003663 for the Statewide Automated Victim Notification Services (SAVNS) Grant.]

IT'S UH, APPROVING THE APRIS SAFETY BOND SERVICE AGREEMENT.

THIS IS A GRANT THAT SHOULD ADMINISTERED BY CHIEF STONE AND ANNABEL SARASOTA AND IT'S BASICALLY A $16,000 GRANT.

AND THIS HAS, THIS HAS BEEN ONGOING FOR YEARS AND YEARS.

THIS HAS TO DO WITH A NOTIFICATION TO PEOPLE WHEN A, UH, SOMEONE COMING UP ON TRIAL OR SOMEONE IS COMING UP DUE TO BE RELEASED FROM, YOU KNOW, A VICTIM IS NOTIFIED OF OR INTERESTED PARTIES ARE NOTIFIED IF SOMEBODY IS GOING TO BE RELEASED FROM JAIL AND THAT, THAT SORT OF THING.

UH, ANY QUESTIONS ABOUT THAT? NO.

NO.

UH, IT'S A GOOD PROCESS.

YOU BET.

SO IS THERE A MOTION TO APPROVE THIS? UH, AGREEMENT IS PRESENTED ON MAKEUP.

WE HAD THAT MOTION.

COMMISSIONER PHILLIPS IS OUR SECOND, SECOND, SECOND COMMISSIONER IN CAGE DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE.

THOSE PO'S KNOW THAT MOTION CARRIES COMMISSIONED CAGE

[24. Commissioner Cates; Discuss/Consider allowing the City of Kemp to install Tornado Sirens in the County easement of Watson Dr. Pet. 4.]

YES, WE WANT TO TABLE 24.

THE CITY OF CAMP, THEIR CITY MANAGER HAD SOME SURGERY AND WAS UNABLE TO FINALIZE THE PAPERWORK SO WE'LL, WE'LL RE RE PRESENT THIS AT A LATER DATE.

OKAY.

SO YOU HAVE THAT AS A MOTION TO TABLE.

I WOULD LIKE TO MAKE A MOTION TO TABLE THAT WE HAVE A MOTION FROM COMMISSIONER CASE TO TABLE ITEM 20 FOURS OR SECOND SECOND FROM COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE POSTS KNOW THAT MOTION CARRIES.

DO YOU

[11. Chief Deputy Brooks; Discuss/Consider transferring Deputy Constable Pat Poston (Retired) from Pet. 3 to Pet. 4 as a Reserve Deputy Constable.]

OH, THERE SHE IS BACK THERE.

THANK YOU.

SO WE'LL JUMP BACK UP TO THAT.

UH, IF I CAN FIND YOU THERE.

1111.

ALRIGHT.

WHAT'S BEFORE HIS CHIEF DEPUTY BROOKS DISCUSSED CONSIDERED A TRANSFORMING DEPUTY CONSTABLE PAT POSTON RETIRED FROM PRECINCT THREE TO PRECINCT FOUR AS A RESERVE DEPUTY CONSTABLE MA'AM, HE WOULD LIKE TO COME TO OUR OFFICE AND RESERVE FOR US AS A RESERVE STATUS ONLY.

OKAY.

UH, QUESTIONS THEN, UH, BE LOOKING FOR A MOTION TO AUTHORIZE THE TRANSFER OF DEPUTY CONSTABLE POSTING FROM AS A RETIRED FROM PRECINCT THREE TO PRECINCT FOUR RESERVE.

SO MOVE WHERE YOU HAVE THAT MOTION FROM COMMISSIONER CASES OR A SECOND.

SECOND.

SECOND WITH COMMISSIONER, UH, BARBARA DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? MOTION CARRIES.

THANK YOU.

THANK YOU, JUDGE.

ALL RIGHT.

[25. Randy Richards; Present/Accept Fire Marshal's Monthly Activity Report.]

FOR EXAMPLE, FIRE MARSHAL'S MONTHLY ACTIVITY REPORT.

SO LIKE YOU WERE JUST HERE, YOU DO A MONTHLY REPORT EVERY TWO WEEKS? NO SIR.

IT'S VARIOUS WHEN WE GET IT READY FOR THE MONTH.

FOR EXAMPLE, GOOD MORNING, GOOD MORNING.

MORNING.

I BELIEVE HOV HAVE RECEIVED A COPY OF THIS.

EVERYTHING IS RUNNING ALONG PRETTY MUCH WITH THE EXCEPTION OF A ROW THREE.

THERE IS A WAS A SIGNIFICANT INCREASE AND OUR GRASS BRUSH AND HAY BAR, EXCUSE ME, I'M A LITTLE UNDER THE WEATHER.

UH, WE HAD 19 VERSES THREE FROM LAST YEAR.

UH, ROW SIX WE HAD A SIGNIFICANT INCREASE ON OUR INSPECTIONS FOR THIS MONTH AS COMPARED TO LAST YEARS.

AND THEN, UH, ROW EIGHT WE HAD A SIGNIFICANT DECREASE IN OUR WARRANTS, ARREST CITATIONS, UH, WHICH ACTUALLY GOES HAND IN HAND WITH OUR ILLEGAL FIRES AND BURN BACKFIRES OF BEING A LITTLE BIT LOWER THIS YEAR.

WE ONLY ISSUED ONE CITATION DURING THIS LAST MONTH.

UH, QUESTIONS WELL BEFORE, UM, OUR FARM MARSHALL FALLS OUT.

DOES ANYBODY WANT TO MAKE A MOTION TO ACCEPT THE FIRE MARSHALL'S MONTHLY REPORT? WE GOT THAT MOTION FROM COMMISSIONER PHILLIPS.

IS THERE A SECOND? SECOND.

COMMISSIONER HUNT DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? MOTION CARRIES.

THANK YOU.

ALRIGHT, BRENDA.

[26. Brenda Samples; Discuss/Consider approving early voting locations and time periods for the March 3, 2020 Primary.]

GOOD MORNING GENTLEMEN.

GOOD MORNING.

YES, I'D LIKE TO PRESENT TO THE COURT THE UM, EARLY VOTING LOCATIONS AND THE TIME PERIODS.

WE'RE ALSO ASKING FOR ONE ADDITIONAL POLLING PLACE OVER IN THE FORNEY AREA THAT WOULD RELIEVE SOME OF THE PRESSURE OFF OF THE LITTLE SUB POINT, THIS LITTLE SUB COURT HOUSE.

SO THAT ADDITION IS WHICH ONE YOU'RE TALKING ABOUT? TRINITY? YES SIR.

OKAY.

QUESTIONS?

[00:40:01]

IS THERE A SECOND? I'LL SECOND SEGMENT.

COMMISSIONER PHILLIPS.

DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO.

MOTION CARRIES.

NEXT STEP.

UH,

[27. Brenda Samples: Discuss/Consider approving Joint Primary Election Services Contracts for the Republican and Oemocrat Parties for the year 2020.]

YES SIR.

UH, YOU ALL, I BELIEVE GOT COPIES OF ALL THE CONTRACTS AND STUFF THERE.

WE GET THESE FROM THE STATE AND WE WOULD LIKE TO ASK FOR YOUR APPROVAL ON THESE CONTRACTS FOR THE REPUBLICAN AND THE DEMOCRAT PARTIES.

QUESTIONS.

IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO APPROVE JOINT PRIMARY ELECTION SERVICES CONTRACTS FOR THE REPUBLICAN AND DEMOCRAT PRIMARY FOR 2020 I'LL MAKE THAT MOTION.

COMMISSIONER PHILLIPS, IS THERE A SECOND? SECOND SEGMENT.

COMMISSIONER BARBARA DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? MOTION CARRIES AND

[28. Brenda Samples; To Present/Accept Tax Assessor-Collector's Monthly Report.]

THE TAX ASSESSOR COLLECTORS A MONTHLY REPORT.

YES SIR.

FOR THE MONTH OF NOVEMBER, WE'VE COLLECTED $1,400,071 AND 65 CENTS.

WE HAVE 106,108 41 IN DEFERRALS FOR ROAD AND BRIDGE.

WE'VE COLLECTED $351,013 AND 20 CENTS AND DEFERRALS ON THE ROAD.

AND BRIDGE IS 20 3001 FOR 0.01 ROW BACK TAXES FOR THE MONTH OF NOVEMBER.

WE HAD IN PRECINCT ONE 15.66 66 ACRES AND PRECINCT TWO WE HAD 237 POINT 52 IN PRECINCT THREE WE HAD 2.2 ACRES FOR A TOTAL OF 255 FOR A TOTAL OF 255 ACRES.

POINT THREE THE ROAD TAP BACK TAXES FOR THE MONTH OF NOVEMBER, WE'VE COLLECTED $40,432 AND 39 CENTS THE ROLL BACK TAXES YEAR TO DATE IS $41,087 AND 47 44 CENTS.

OKAY, SO ROLL BACK.

THE LAW CHANGED.

I KNOW WE TALKED TO YOU AND I TALKED ABOUT THIS ROLLBACK CHANGE FROM A FIVE-YEAR ROLLBACK TO A THREE YEAR ROLL BACK OR THESE ROLLBACKS THREE YEARS NOW.

OKAY.

YES SIR.

I STARTED SEPTEMBER THE FIRST.

OKAY.

UM, ARE THERE QUESTIONS ABOUT THE TAX ASSESSOR COLLECTOR'S MONTHLY REPORT? NO.

IS THERE A MOTION TO ACCEPT THE REPORT? WHERE DID THAT MOTION FROM? COMMISSIONER BARBER'S OR SECOND.

SECOND.

SECOND COMMISSIONER PHILLIPS DISCUSSION.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES A NEXT STEP.