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A CELL PHONE.[1. To discuss the FY26-27 budget.]
IN OUR BUDGET HEARINGS.SO FIRST GONNA BE CASEY WITH OUR FACILITIES.
ALRIGHT, CASEY, GO AHEAD AND GENTLEMEN, I SENT THIS STUFF TO YOU LAST WEEK.
UH, THE SECOND PAGE IN IS PRETTY KIND OF SELF-EXPLANATORY ON ALL THE TRASH PICKUPS.
UH, SO WE KIND OF GOT WITH THE AUDITOR AND WE WENT OVER ALL THE PRICING AND PERCENTAGES AND STUFF.
SO I DON'T THINK WE'RE TOO FAR OFF ON THAT.
ON THE, UH, ON CONVENIENCE STATIONS.
UM, OBVIOUSLY WE DO THE COUNTYWIDE CLEANUPS AND STUFF THAT'S AT COST, BUT IT'S ALL ON HERE.
DOES ANYBODY HAVE KINDA ANY QUESTIONS? UM, IT'S BEEN WORKING WELL, BUT EVERYBODY LIKES TO PAY AT THE STATION BILL.
THEY SEEM, I THINK THERE'S A PROBABLY A FEE ON THAT, BUT IT SEEMS LIKE, YOU KNOW, THEY ABLE TO PAY THE CARD AND ESPECIALLY ON SATURDAY IF YOU DON'T HAVE THE TICKETS.
I THINK IT'S BEEN A HUGE IMPROVEMENT.
DEFINITELY GOT A LOT OF EXCITEMENT ON THEM BEING THEY DON'T HAVE TO DRIVE AND GO GET THE TICKETS AND STUFF.
AND I THINK IT'S KIND OF LOWERED SOME OF THE TRAFFIC THROUGH HERE AT THE ANNEX, BUT, AND SOME OF THE OTHER BUILDINGS.
SO IT'S BEEN AN IMPROVEMENT FOR SURE.
WE STILL, ARE THEY, EXCUSE ME, CAN THEY STILL BUY TE OR ARE THEY GONNA BE ABLE TO BUY TICKETS AT THE TERRELL TECHS OFFICE THERE TOO? YES, THEY CAN AT ALL TAX OFFICES, ALL THE TICKETS ARE STILL AVAILABLE.
UM, 'CAUSE WE JUST DON'T TAKE CHECKS.
SO SOME PEOPLE STILL WRITE WITH CHECKS, SO THEY HAVE TO GO THERE FOR THAT.
WHAT OTHER CHANGES? UM, SO IT'S KIND OF, WE'RE TALKING ABOUT YOUR SALARIES NEXT WEEK.
WHERE ARE YOU ON POSITIONS? UH, ON THIS ONE? WE'VE ALREADY GOT EVERYBODY HIRED IN THIS DEPARTMENT.
WE ALREADY GOT THE ONE EXTRA PERSON THAT'S A FILL IN, UM, FOR THE, UH, TEMP POSITIONS.
SO WE ACTUALLY HAVE THREE PEOPLE HIRED, BUT ONLY TWO WORK.
AND THEN SO WHAT ARE YOU GONNA DO ABOUT THE OLD COURTHOUSE? THAT'S, THAT'S JANITORIAL THAT HAD NOTHING TO DO WITH THIS DEPARTMENT.
I CAN, THAT'S, LET'S GO THERE.
WE TALK ABOUT POSITIONS AND EVERYTHING.
IS THAT ONE WHERE WE HIRED ONE LAST YEAR? UM, SHE STARTED MID THIS YEAR.
UM, 'CAUSE WE THOUGHT WE WERE GONNA BE OPEN ALREADY ON THE COURTHOUSE.
THAT PERSON, WE ALREADY HIRED THAT ONE PERSON.
AND THEN THE JANITORIAL THAT I'M TRYING TO REPLACE FOR, UH, 'CAUSE SHE DOES MAIL IN VINYL.
NOW, IF I GET THAT POSITION, THAT PERSON WILL GO TO THE COURTHOUSE TOO.
SO HOW MANY YOU GOING HAVE OVER THERE AT THE COURTHOUSE? UHHUH.
YOU GONNA STAGGER THEIR SHIFTS SO THEY'LL BE INTERFERING DURING THE WORKDAY OR WHATCHA GONNA DO THERE? UH, IT'S, WE USED TO DO THE STAGGERING.
IT WAS BETTER WHEN THEY'RE THERE DURING THE WORKDAY FOR S SPILLS AND EVERYTHING LIKE THAT.
BUT I MEAN, THERE'S SOMETHING GONNA COME A LITTLE BIT EARLY BEFORE IT'S OPEN TO MAKE SURE EVERYTHING'S WORKING AND NOTHING HAPPENED OVERNIGHT.
THAT'S MORE OF MY MAINTENANCE GUYS.
BUT, UM, BUT YOU'RE IN CHARGE JANITORIAL? I HAVEN'T CHANGED IT.
WE TALKED ABOUT THIS LAST YEAR.
ON THE MAINTENANCE SIDE, ON THE, YOU'RE ASKING ABOUT JANITORIAL.
I MEAN, WHAT DO YOU DO ABOUT THAT? ABSOLUTELY.
I MEAN, YOU KNOW, BECAUSE I SAID IT'S KIND OF IDIOTIC.
AND THE COURTS SAY WE DON'T HAVE ANYTHING.
IT'S NOT QUITE AS, WE WON'T HAVE A COURT EXCEPT FOR THE COMMISSIONER COURT.
I, I AGREE COMPLETELY WHAT I'M TALKING ABOUT.
SO YOU BETTER SHOW UP AND CHECK IT REALLY QUICK.
JANITORIAL IS WHAT WE'RE TALKING ABOUT.
THEY WORK EIGHT TO FIVE MAINTENANCE.
THEY WALK TO JUSTICE CENTER NOW AT SIX O'CLOCK IN THE MORNING TO MAKE SURE AC AND EVERYTHING'S ON.
THEY'LL PROBABLY DO THE SAME THING AT THE COURTHOUSE WHEN IT OPENS.
UM, SO THAT'S, THAT IS THE STAGGERING FOR 30 DAYS OUT IS ON MAINTENANCE.
SO, I'M SORRY, WE'RE 30 DAYS OUT, SO I'M JUST MAKING SURE WE'RE REDUCTION IN THE ROAD HERE.
YES, I DO HAVE A STAGGERING, BUT IT'S ON THE MAINTENANCE SIDE, NOT THE JANITORIAL JANITORIAL ISS EIGHT TO FIVE.
OF COURSE, ON THIS ONE, I'D KIND OF FIRST 30 DAYS IT'S OPEN.
I'D MAKE SURE THAT WE WERE THERE.
SOMEBODY WAS THERE EARLY EVERY MORNING.
JUST TO MAKE SURE EVERYTHING'S OPERATIONAL.
CASEY, THE OTHER DAY, YOUR LITTLE GAL CAME IN TO CHECK ON THE, YOUR SUPERVISOR CAME TO CHECK HOW THE GIRL DOES YES.
I EXPLAINED TO HER, I SAID, WE DON'T NEED HER EVERY DAY.
UH, YOU, SHE, SHE COULD COME TO OUR OFFICE TWICE, TWICE A WEEK OR TWICE A WEEK AND WE WOULD BE FINE.
AND I TALKED TO UH, UH, MATT WOODALL AND RICK JACKSON.
THEY SAID, WE, WE DON'T NEED HER UPDATE.
WHERE SHE JUST HITS US ALL TWO, TWO TIMES A WEEK.
SO, YOU KNOW, SO THEY, IT WOULD, IT, IT'S GOOD.
ESPECIALLY 'CAUSE WE, THEY CAN DO MORE DEEP CLEANING IN OTHER PLACES.
I ONLY HAVE ONE PERSON THAT GOES TO TERRELL AND THEY DO ALL THE TERRELL.
UM, I HAVE ONE PERSON THAT DOES ALL THE FORNEY.
SO HER NOT CLEANING YOUR SPOT ON EVERY DAY, SHE MIGHT BE
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ABLE TO GET BACK AND DO ONE BUILDING, BUT IT'S, THAT'S ALL SHE DOES IS TARRELL ALL DAY.SHE DOES ONE BUILDING IN KAUFMAN.
UM, I THINK IS THE JUVENILE PROBATION.
BUT EVERYTHING ELSE SHE DOES IN TERRA FORNEY, SHE'S THERE ALL DAY.
WE GOT MORE BUILDINGS IN FORNEY.
AND THAT'S DEDICATED TO THOSE.
YOU HAVE ANOTHER THREE IN FORNEY.
SO HOW YOU GOING TO STAFF THAT YOU HAVE ANOTHER THREE, THREE AND 43 VOTINGS? OH YES.
IT'S STILL GONNA BE THAT ONE PERSON.
UH, THE FOUR ANNEX, WE'RE ONLY DOING A PARTIAL OF THAT AND IT'S NOT GONNA BE CRAZY.
SHE'S, SHE'LL STILL BE ABLE TO HIT IT.
BECAUSE ANNEX IS WHERE EVERYBODY'S GONNA BE COMING IN THE SUB COURT COURTHOUSE WHERE EVERYONE PUBLIC IS.
THE OTHER TWO PLACES RARELY WAS PUBLIC IN THOSE, BUT STILL NEEDS TO BE CLEANED.
THE SUBSTATION IN FORNEY, THAT, THAT'S, THAT KEEPS US SOMEWHAT BUSY.
'CAUSE OF THE TRAININGS AND STUFF THEY DO THERE.
BUT OUR MAIN ONE IS THE FORNEY SUB COURTHOUSE.
BUT, UH, THE OTHER ONE, IT'S MAINLY THE CONSTABLES LITTLE BIT OF FOOT TRAFFIC.
SO THE, IT'LL KEEP 'EM THERE, BUT WE'RE TALKING MAYBE AN HOUR, HOUR AND A HALF A DAY TO GO OVER THERE, CLEAN IT AND GET OUT.
SO I DON'T THINK IT'S GONNA BE A PROBLEM.
SO I THINK REALLY THE MAIN PERSON THAT I'M WANTING TO IS JUST MOVE THAT ONE STAFF MEMBER OVER.
AND THEN, SO I HAVE A FULL-TIME, TWO FULL-TIME AT COURTHOUSE.
THERE'S A LOT MORE BATHROOMS NOW.
WE'VE DEFINITELY IMPROVED THE COURTHOUSE FROM WHAT, FROM WHAT IT WAS.
WELL, A LOT MORE, A LOT MORE OFFICES AND STUFF.
SO TAKE A LITTLE MORE TIME TO CLEAN.
ANY OTHER CHANGES? UM, THE OTHER ONE, WHICH WE TALKED ABOUT KIND OF IN OUR LAST BUDGET WAS THE OTHER POSITION WAS, UH, THE SHOP FOREMAN.
I DON'T UNDERSTAND THAT POSITION 'CAUSE OKAY.
EXPLAIN IT TO ME WHAT THAT PERSON COULD DO EVERY DAY.
THAT'S, SO RIGHT NOW THEY'RE, UH, THE OIL CHANGES, ALL THE TRUCKS THAT WE OWN.
UM, THEY'RE MAINTENANCE IN THOSE, THE TRACTORS, WE HAD, UH, THREE LINES BUST ON THE BACKHOE LAST WEEK.
WENT OUT THERE, REPLACED THOSE AND LIKE, HE'S BUILDING THE HANDRAILS.
IS AT YOUR SHOP? NO, IT'S AT THE CONVENIENCE STATION.
IT'S AT THE CONVENIENCE STATION TRACTOR.
HE'S HELPING US OUT BY USING IT OKAY.
BUT WHEN IT BREAKS, OBVIOUSLY IT'S OURS.
SO HE IS RUNNING OUT FIXING THAT.
WE, UM, HE'S ALSO, UH, CERTIFIED WELDER.
SO I HAVE HIM BUILDING THE, UH, HAND RAILS FOR THE COURTHOUSE RIGHT NOW.
UH, HE STARTED, UH, A WEEK AND A HALF AGO, TWO WEEKS AGO.
BUT THERE'S A LOT OF HANDRAILS OVER THERE AT THE, UH, COURTHOUSE.
I'M SORRY, HANDRAILS WHERE? UH, UP THE FRONT AND DOWN THE SIDE.
AND THEN ON THE BACK, THERE'S TWO HANDRAILS ON THE BACKSIDE AS, AS WELL FOR THE HANDICAP RAMPS OVER HERE AT THE OLD COURTHOUSE.
WHAT DO WE DO WITH THE OLD ONES? JUST OMA.
UH, ONE OF 'EM DIDN'T EXIST 'CAUSE WE ADDED A HAND, UH, A RAMP.
THE OTHER ONE, WHEN THEY WERE REPLACING THE WINDOWS, IT FELL ON THE, ON THE HANDRAIL AND THEY CRUSHED IT.
UM, AND THEN THE FRONT ONES, WE LINKED IN THE RAMPS.
AND THEN BECAUSE WE TOOK DOWN THAT, THAT, UH, SECURITY AREA IN THE FRONT.
THERE'S NO, THERE'S NOTHING GOING TO THE, TO THE SIDES, TO THE WINGS THAT COME OUT.
SO WE HAVE TO DO A HANDRAIL THERE OR SOMETHING.
SO THAT'S REALLY NOT A SIDEWALK OVER AGAINST THE BUILDING, IS IT? UH, WHEN, WHEN YOU COME UP IT, IT BASICALLY TEES TO THE, TO THE SHORT, THE LOWER BUILDINGS.
IT'S ABOUT A FOOT DROP OFF TO THE DIRT.
ANYBODY EVER WALK THERE THOUGH? WELL, IT'S ABOUT EIGHT FOOT.
SO I, ON EITHER SIDE OF THE STATUE, YOU GET THE SIDEWALKS.
AND YOU'RE TALKING ABOUT OVER, UP AGAINST THE BUILDING.
GUESS THE BUILDING, THERE'S ROUGHLY FROM THE, FROM THE EDGE OF THE BUILDING, THOSE PILLARS THAT COME DOWN FROM IN FRONT OF THE BUILDING.
IT IS, I THINK IT'S 12 FOOT BASICALLY TO WHERE THE WINDOW STARTS ALL THE WAY DOWN ON EACH SIDE.
BUT NOT GOING AROUND THE BUILDING.
NOT GOING AROUND THE BUILDING.
JUST GOING TO THE, AROUND THE BUILDING.
IT'S JUST THE SHAPE OF A TEETH COMING OFF THE TOP OR, YEAH.
IT'S JUST, I'VE ANYBODY WALK UP AGAINST THE BUILDING.
IT JUST, THERE'S NOT GOING AROUND.
IT JUST BASICALLY WHEN YOU GO UP THE RAMPS, IT JUST TEES OUT.
WOULD IT BEEN NICER JUST TO BUY SOME THAT'S MANUFACTURED? IT WILL LOOK GOOD.
IT'S HARD TO BUY A RAMP HANDRAIL AT THE RIGHT LENGTH.
AT THE RIGHT PITCH DEPENDING ON THE ANGLE OF THE CONCRETE AND THE PITCH OF THE CONCRETE.
IT'S REALLY HARD TO, YOU HAVE TO PRETTY MUCH BUILD THAT ON SITE.
BE DUE TO THE PITCH OF THE CONCRETE, DEPENDING ON HOW IT IS.
THEY'RE NOT ALL THE SAME PITCH.
I'M JUST TALKING ABOUT THE WAY IT'S GOING TO LOOK.
WHAT'S THAT GOTTA DO WITH THIS? I DON'T KNOW.
WELL THAT I'M JUST GIVING YOU FOR INSTANCE, OF WHAT HE'S DOING.
WHEN THAT'S OVER THEN HE'LL A POSITION THERE.
WELL, THEY DO EVERY DAY, ALL DAY LONG FOR OUR POSITION.
HE THAT WE HAVEN'T HAD BEFORE.
SO WHY DO WE NEED THAT NOW? WE, WE'VE KINDA ALWAYS HAD A GUY DOING THAT.
HE'S BUILDING STUFF AT THE OFFICE, PUTTING STUFF TOGETHER, SHARPENING BLADES ON LAWNMOWERS, WHICH IS PRETTY STEADY.
SO I'VE ALWAYS HAD HIM, HE'S, I'VE
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ALWAYS HAD A GUY DOING THAT ALREADY.OBVIOUSLY THE MORE EQUIPMENT WE'VE GOTTEN, THE BUSIER THAT GUY GETS.
SO YOU'RE MAKING ANOTHER POSITION AND YOU'RE INCREASING THE SALARY ON THAT ALSO AT THE SAME TIME.
I, UH, YOU'RE CALLING HIM A FOREMAN, A SHOP FOREMAN IS WHAT, UH, HR IS CALLING HIM.
FOREMAN THIS BE A SHOP MECHANIC OR WHATEVER.
UH, THAT'S THE TITLE THAT I WAS TOLD TO PUT IT UNDER.
YOU NEED TO HAVE ANOTHER MEETING ON THIS.
I MEAN, LET'S GET BACK TO BUDGET.
HE ASKING THE RAILS AND STUFF.
I'M NOT, I JUST ASKED HR WHAT YOU CALL THAT POSITION.
AND THEY, AND UH, THE HR DIRECTOR TOLD ME THE, THE POSITION IS CALLED A SHOP FOREMAN TO ME.
I SHOP MAINTENANCE MECHANIC PROBLEM.
CAN YOU ON BUS? UH, BUT THAT'S, I I'M GOOD WITH SHOP, MECHANIC SHOP, UH, TECHNICIAN.
I'M ALL, MY OTHER GUYS ARE CALLED TECHNICIANS.
YOU CAN CALL 'EM A SHOP TECHNICIAN.
I WAS JUST PUTTING DOWN WHAT I'M TOLD BY THE HR IS THAT'S WHAT THAT POSITION IS CALLED.
THOSE ARE MY TWO MAIN POSITIONS.
THOSE ARE REALLY THE ONLY TWO POSITIONS I'M ASKING FOR.
SO WHAT ELSE THAT IT FOR YOU TODAY? UH, FOR POSITIONS.
THAT'S REALLY ALL I HAD IN THE DE THE DEPARTMENT THAT I DID NOT GO OVER.
DID Y'ALL HAVE ANY QUESTIONS ON THE DEPARTMENT THAT I DID NOT GO OVER? GO AHEAD.
I DON'T HAVE ANY QUESTIONS ABOUT IT, BUT YOU GOT ANYTHING YOU NEED TO ADD? NO, IT'S KIND OF A NEW DEPARTMENT.
SO WE KIND OF STARTED IT WITH THIS YEAR ABOUT HALFWAY THROUGH THIS YEAR, GENTLEMEN.
AND I THINK IT'S BEEN GOING PRETTY SMOOTH, BUT, UH, I DIDN'T KNOW IF I JUST GOT THE BUDGETS.
WE KIND OF WENT OVER 'EM AND I FEEL LIKE WE'RE PRETTY CLOSE ON THOSE BUDGETS, SO IT'S KIND OF THE FIRST TIME WE'VE PUT THOSE NUMBERS TOGETHER.
WOULDN'T YOU AGREE? SO IT'S KIND OF WHERE WE'RE, WHERE WE'RE AT.
WE DID THE BEST WE COULD AND THEN I'M SURE THERE'LL BE A FEW TWEAKS THROUGHOUT THE YEAR, BUT YEAH.
'CAUSE IT'S SO NEW, SO WE DON'T HAVE A LOT OF HISTORY TO GO OFF OF, SO WE'RE KIND OF GOING OFF OF THREE MONTHS.
SO, UH, IT COULD CHANGE, BUT WE'RE GONNA SURE.
BE PRETTY, PRETTY CLOSE TO WHAT I FEEL LIKE WE'VE DONE A PRETTY GOOD JOB.
LUCKILY Y'ALL HAVE HELPED US OUT A LOT ON THAT.
SO I THINK WE'RE PRETTY CLOSE TO WHERE WE NEED TO BE.
ANY QUESTIONS? I DON'T HAVE ANYTHING ELSE.
I I HAVE NO COMMENT ON THE RECORDS.
BUT IF YOU'D LIKE TO DISCUSS PRIVATELY, I'LL GIVE YOU MY VERSION.
UM, AGAIN, I'M NEW TO THIS PROCESS WITH HERE WITH THE COUNTY, SO BEAR WITH ME IF I'M NOT, UH, IT'S ALL OKAY, UH, DOING THINGS THE WAY YOU WOULD IDEALLY LIKE FOR ME TO DO 'EM AND I'LL, I'LL TAKE FEEDBACK AND, UH, IMPROVE IF I NEED TO.
UM, I THINK YOU HAVE THE INFORMATION I SUBMITTED WHEN I SUBMITTED THE BUDGET IN TERMS OF NOTES, AND I'M GONNA REFER TO THOSE.
THE, THE FIRST AND FOREMOST, WHAT I WANTED YOU TO BE AWARE OF, UM, IS I THINK NOTE NUMBER ONE THAT I PUT IN THE SUPPORT MATERIALS THAT I GAVE YOU AND SUBMITTED.
AND THAT IS THAT, UH, THE DEPARTMENT OF JUSTICE HAS RULINGS THAT ARE BASICALLY SAYING, COME APRIL 24TH, 2027, THERE ARE GONNA BE NEW GUIDELINES AND EXPECTATIONS FOR WEBSITE ACCESSIBILITY.
UM, UH, BASICALLY THOSE GUIDELINES WOULD MAKE IT EASIER FOR THOSE WITH DISABILITIES, VISUAL DISABILITIES, UH, HEARING IMPAIRMENTS, EVEN MOBILITY THAT WE SOMETIMES CAN TAKE FOR GRANTED THAT WE HAVE ABILITY TO GRAB A MOUSE AND INTERACT WITH A COMPUTER.
AND SO THOSE ARE GONNA BE NEW GUIDELINES.
NOW, I WILL TELL YOU, I'M NOT AN EXPERT IN THE DETAILS OF THOSE.
I CAN TALK WITH YOU SOME ABOUT THAT IF YOU'D LIKE TO GET INTO SOME DETAIL ON THAT.
UM, WE HAVE A MODULE AS PART OF OUR EXISTING WEBSITE, CIVIC PLUS THAT ON THOSE PAGES THAT ARE DEVELOPED FOR THE WEBSITE, THOSE MEET THE CURRENT DDOJ STANDARDS AND WE'RE GOOD WITH THAT.
BUT WE HAVE A NUMBER OF LINKS ON THAT WEBSITE THAT GO TO PDF DOCUMENTS.
A NUMBER OF HISTORICAL DOCUMENTS RECORDS ME MINUTES.
THOSE DOCUMENTS THAT WE HAVE OUT THERE, THAT MODULE THAT WE PAY FOR, AND IT'S ABOUT $11,000 A YEAR TO MAKE SURE THAT THE WEBSITE IS COMPLIANT, DOES NOT GO OUT THERE AND ADDRESS ALL THE PDF DOCUMENTS THAT WE HAVE OUT THERE WHEN THEY HAVE RUN THEIR SOFTWARE ON OUR WEBSITE, THEY SAY THAT'S OVER 3000 PDF DOCUMENTS, UH, THAT WE HAVE OUT THERE.
THE SHORT VERSION IS THE SOFTWARE THAT THEY'VE IDENTIFIED TO PARTNER WITH.
THAT WOULD BE AN ADDITIONAL MODULE.
UM, ESTIMATED ANNUAL EXPENSES ARE ABOUT $40,000 ON THAT.
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I HAVE BEEN ABLE TO CARVE OUT AND REDUCE A GOOD BIT FROM THE CURRENT HR ALLOCATIONS.I DON'T HAVE $40,000 ANNUALLY IN MY BUDGET TO BE ABLE TO CARVE THAT OUT AND, AND DO THAT.
I THINK I CAN GET IT TO THE POINT WHERE I COULD PROBABLY CARVE OUT ABOUT 25,000 TO COVER THE COST OF THAT, BUT I THINK I'M GONNA NEED PROBABLY ANOTHER 15 OR 17 IN ORDER TO BE ABLE TO DO THAT.
UM, THERE, THERE ARE SOME OPTIONS THAT CAN BE DONE WHERE INDIVIDUALS CAN BE TRAINED AND TOTALLY REDO THEIR STRUCTURES AND PROCEDURES FOR HOW THEY PUT PDF DOCUMENTS TOGETHER.
THOSE ARE GONNA BE LABOR AND TIME, UM, IMPACTFUL.
IT'S GONNA TAKE A SIGNIFICANT AMOUNT OF TIME AND TRAINING TO GET THAT DONE.
AND, UM, THEN THE ACTUAL TASK OF DOING THAT.
AND SO THAT'S, THAT'S KIND OF THE PARAMETER THAT I WANTED YOU TO BE AWARE OF THAT THE GOOD THING IS WE, UM, WE DON'T HAVE TO EXPEND THOSE FUNDS RIGHT AWAY.
THESE GUIDELINES ARE NOT GOING TO BE IMPACTED, UM, IN EFFECT UNTIL APRIL OF 2027.
NOW THEY WERE SCHEDULED TO BE IN PLACE IN 2026 IN APRIL, BUT THEY EXTENDED IT FOR A YEAR.
SO WE COULD HAVE AN ALLOCATION AND KIND OF SET ON THAT ALLOCATION AND SEE IF THERE WAS AN ADDITIONAL EXTENSION.
I DO BELIEVE THIS IS THE KIND OF THING WHERE LONG TERM SOFTWARE COMPETITION WILL DRIVE COSTS DOWN OVER TIME.
UM, WHAT WE'RE PAYING EXTRA FOR, UM, UH, IT IT WILL BECOME EMBEDDED IN WHAT SOFTWARE COMPANIES, WEBSITE COMPANIES PROVIDE.
AND SO THAT'S KIND OF THE INFORMATION I'D HAVE SHARE WITH YOU ON THAT.
IF YOU WANNA STOP AND S ON THAT YOU DON'T INTEREST THING THAT ALL OF A SUDDEN THIS COMES UP.
I DON'T KNOW OF ANY ISSUE WE'VE EVER HAD THAT I CAN EVER RECALL.
AND THIS HERE AGAIN, UNFUNDED MANDATE EXACTLY.
WE COME UP WITH AND WHETHER IT'S OUTTA YOUR BUDGET OR NOT, IT'S SOMETHING WE'RE GONNA HAVE TO DEAL WITH.
AND I ALREADY TALKED TO BRANDY ABOUT IT, WE'RE WE'RE GOING TO PAY IT, WHATEVER WE HAVE TO DO TO COMPLY WITH THE LAW.
OKAY? SO I DON'T BE CONCERNED ABOUT THAT.
I WANT YOU TO HAVE, YOU JUST GOTTA MAKE IT WORK.
AND WE ALSO DISCUSSED WHETHER OR NOT IT SHOULD REALLY BE LIKE AN HR BUDGET OR IT BUDGET, SO WE CAN FIGURE THAT OUT TOO.
AND SAY MAY IT SAID YOU SHALL, RIGHT? YEAH.
THIS IS NOT A IF YOU WANT TO THING OR IT'D BE NICE CHOICE.
YEAH, I THINK IT SAID WE'LL PUT IT IN IT BUDGET, NOTHING ELSE.
SO, UM, THE OTHER THING I MENTIONED IN THE NOTES IS, UH, AGAIN, WE HAVE A GREAT GROUP OF FOLKS EVERY YEAR THAT WORK ON EMPLOYEE APPRECIATION.
UM, THAT'S A, A STRUGGLE FOR, UH, THAT GROUP THAT PUTS THAT ON TO KIND OF PLAN A GREAT EVENT WHEN THEY DON'T KNOW SPECIFICALLY THE DOLLARS THAT THEY'VE GOT ALLOCATED UNTIL THE BUDGET GETS FINALIZED AND ANNOUNCED.
SO, UH, UH, AGAIN, JUST INFORMALLY THERE, I I KNOW THERE'S NOT SPARE FUNDS, BUT IF THERE ARE SPARE FUNDS OR THE ABILITY NOT TO WHERE I, I HAVE THE ABILITY TO POSSIBLY MOVE AND ASSIST IF WE ARE NOT ASKED TO CUT BACK IN MAJOR PORTIONS IN OTHER AREAS.
AND SO, UH, I WILL BE ABLE TO ASSIST TO TRY TO DIVERT MONIES TO EMPLOYEE APPRECIATION IF I HAVE THOSE IN ALLOCATIONS TO DO THAT.
AND SO JUST A NOTE OF AWARENESS THERE THAT WHAT I WOULD CERTAINLY TRY TO SUPPORT LAST YEAR, THERE IS AN ITEM, SORRY.
OH, LET ME JUST SAY SOMETHING.
ONE THING ABOUT THAT, LAST YEAR WE DID, UM, BUDGET 10,000 ADDITIONAL DOLLARS ON TOP OF THE ROLLING LINE ITEM.
SO IF THAT'S SOMETHING THAT WE WANNA DO AGAIN THIS YEAR, UM, WE CAN OKAY.
UM, THERE IS AN ITEM THAT I DID NOT PUT IN MY MATERIALS.
IT REALLY JUST CAME, UM, THAT THE, A POTENTIAL SOLUTION CAME TO MY ATTENTION IN THE LAST WEEK.
UM, HOUSE BILL 41 44 WENT INTO EFFECT JANUARY ONE OF THIS PAST YEAR.
IT IS A BILL THAT REQUIRES PUBLIC ENTITIES THAT WOULD INCLUDE KAUFFMAN COUNTY, UH, TO PROVIDE A BENEFIT FOR RETIRING FIREFIGHTERS AND LAW ENFORCEMENT OFFICERS IF THEY ENCOUNTER A STROKE, A HEART ATTACK OR DIAGNOSIS OF CANCER WITHIN THREE YEARS OF THEIR RETIREMENT.
UM, WHEN THE LEGISLATURE APPROVED THAT, UM, THEY DID NOT CHECK WITH THE INSURANCE INDUSTRY TO SAY, IS THERE A POLICY OUT THERE THAT WOULD PROVIDE THAT? THEY JUST APPROVED IT AS A BENEFIT FOR THOSE FIRST RESPONDERS.
UH, AND THERE'S REALLY NOT AN INSURANCE PRODUCT OUT THERE THAT WE COULD EASILY GO TO AND HAVE A GUARANTEE ISSUE AND A GROUP POLICY FOR THAT.
AND SO ONE HAS BEEN DEVELOPED, UM, UH, GROUPS HAVE WORKED
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WITH METLIFE AND THEY HAVE A POLICY NOW THAT THE COUNTY COULD UTILIZE.A ROUGH ESTIMATE ON THAT IS FOR EVERY RETIRING QUALIFYING LAW ENFORCEMENT OFFICER OR FIREFIGHTER THAT WE WOULD HAVE IS GONNA RUN ABOUT $300 A MONTH.
UM, COULD BE A LITTLE BIT LESS IF THAT'S A LOWER PAYING, UH, PERSON IF THEY RETIRED A LITTLE BIT EARLIER.
UM, BUT IT'S GONNA BE ABOUT $300 PER MONTH, WHICH IS ABOUT $3,600 PER YEAR THAT WOULD PROVIDE THAT COVERAGE SO THAT THE COUNTY WASN'T RESPONSIBLE FOR DOING THAT WITHOUT AN INSURANCE COVERAGE FOR THAT.
IF WE HAD A RETIRED QUALIFYING LAW ENFORCEMENT OFFICER, UM, OR FIREFIGHTER THAT MET THOSE QUALIFICATIONS, THEN WE WOULD, AS THE COUNTY, WOULD BE RESPONSIBLE FOR PAYING ONE TIMES THEIR ANNUAL SALARY.
UM, SO YOU'RE LOOKING AT PROBABLY SOMETHING 70,000, 80,000 OR MORE.
UM, AND SO THAT WOULD BE A POTENTIAL LIABILITY THAT WE WOULD HAVE.
I HAVE NOT BEEN ABLE TO DO THIS YET TO LOOK AT SOME NUMBERS.
I KNOW WE HAVE AT LEAST ONE QUALIFYING LAW ENFORCEMENT OFFICER NOW THAT HAS RETIRED, UH, SINCE JANUARY ONE.
THAT THE TRUTH IS WE ARE IN A POSITION WHERE THERE'S A, WHAT I WOULD CALL A CONTINGENT LIABILITY, THAT THERE MAY BE A BETTER TERM FOR THAT.
THAT IF SOMETHING HAPPENED TO THAT INDIVIDUAL, THEY COULD COME TO THE COUNTY AND SAY, I WANT THAT BENEFIT THAT'S REQUIRED BY LAW.
WE ONLY HAVE TO PAY ONE YEAR, THREE YEARS, THREE YEARS TO PROVIDE COVERAGE FOR IT.
OKAY? SO WHEN THEY GET, UH, SOCIAL SECURITY AGE WHERE THEY CAN CHECK IN IT'S 65 OR 67, WHATEVER.
WILL THAT NOT SUPERSEDE THIS? THERE'S N I'M NOT RECALL SOMETHING, I'M NOT RECALLING ANY LANGUAGE IN THE BILL THAT SAYS THAT THIS RESPONSIBILITY WOULD GO AWAY WITH QUALIFYING FOR MEDICARE.
I I CAN CERTAINLY RESEARCH THAT'S A NEW BILL.
MAYBE NOT, BUT I THOUGHT THAT'S WHAT I READ AND I COULDN'T ARGUE WITH YOU.
WELL, WE, THERE IS, THERE IS A PROVISION, UM, THAT IF SOMEONE QUALIFIES, IF YOU'RE PROVIDING THAT RETIREE THE SAME HEALTHCARE BENEFITS YES.
THAT THEY HAD WHEN THEY RETIRED, THEN THAT WOULD BE BASICALLY A, AN ACCEPTABLE SUBSTITUTE FOR THE, THE BENEFIT OF DIAGNOSIS.
RETIRED 20 YEARS AND 55 YEARS OLD, WE'RE COVERING THEM FOR ANOTHER 10 YEARS, THEN I DON'T THINK WE WOULD BE RESPONSIBLE AND WE WOULD NOT, WE WOULD NOT HAVE THAT LIABILITY FOR THAT'S ALWAYS BEEN THE CASE THOUGH.
NO, I KNOW, BUT I MEAN, BUT THIS LAW HASN'T BEEN THERE.
I I WAS THIS LAW IN THERE DOUBLE CHECK IT.
SEE IF HE RETIRED DOUBLE, YOU WOULD THINK THERE WOULD BE A CAVEAT IN THERE SOMEWHERE.
NO, I I CAN CERTAINLY DOUBLE CHECK.
THEY COULD RETIRE WITH 15 YEARS JUST 'CAUSE IT REACHES 65 AND HE HAS THE YEARS PLUS THE TIME SERVED.
I, I I THAT'S SOME NEED TO LOOK INTO THOUGH.
AND, AND THE ONE THING THAT AGAIN, JUST CAME OUT WITHIN THE LAST WEEK OR TWO IS THAT THERE IS A POLICY NOW OUT THERE THAT WE COULD, UH, DO, WHEN, WHEN I BECAME AWARE OF THIS, I REACHED OUT AND AGAIN, OUR INSURANCE CONTACTS BASICALLY SAID, TOMMY, THERE'S NOTHING LIKE THAT.
I MEAN, THERE IS A CRITICAL ILLNESS POLICY, BUT IT DOESN'T TYPICALLY GO UP TO 70,000 OR A HUNDRED THOUSAND.
IT'S NOT GONNA BE TYPICALLY DONE AS AN INDIVIDUAL POLICY WITH GUARANTEED ISSUE.
I, I MEAN, SO WE'RE JUST KIND OF WAITING FOR THE INSURANCE INDUSTRY TO CATCH UP AND PROVIDE A POLICY FOR THAT IS REALLY WHERE I'VE BEEN FOR I DON'T THINK THEY'LL BE TOO INTERESTED IN DOING IT EITHER.
'CAUSE WELL, AT THAT AGE AND THAT HAPPENS, YOU'RE GOING TO LOSE MONEY.
NOW AGAIN, THEY'RE GOING TO SEE THIS AS, I MEAN, IT IS GOING TO APPLY TO MUNICIPALITIES IN TEXAS YEAH.
AND SO THERE'S GOING TO BE A NUMBER OF PEOPLE, BUT THE PREMIUM, THE PREMIUMS ARE NOT GONNA BE LOW DOLLARS BECAUSE THEY'RE INDIVIDUALS THAT ARE PROBABLY IN THEIR LATE FIFTIES, SIXTIES.
I MEAN, REALISTICALLY, THERE'S A POSSIBILITY YOU COULD BE DIAGNOSED WITH ONE OF THESE WHETHER YOU WERE THE FIRST RESPONDER OR NOT.
I MEAN, UH, GUESS WHERE ALL THE CANCER STARTS GETTING DIAGNOSED? IT'S FIVE FEET TO THREE YEARS OLD.
AND THEN GUESS WHAT? YOU DON'T KNOW IF THAT, IF BECAUSE WENT WORKED OR THE WAY THEY, THEY DISASSOCIATED WITH SURE.
STUDIES THAT BECAUSE THIS MANY PEOPLE OUT A HUNDRED PEOPLE HAVE CANCER THAT DID THIS JOB.
IT DOESN'T REALLY PROVE THAT IT HAPPENED THAT WAY.
AND SO, AGAIN, MY UNDERSTANDING OF IT IS THIS IS PROVED AS A BENEFIT.
WE WILL CERTAINLY DO ADDITIONAL RESEARCH AS THIS UNFOLDS.
WE DON'T WANT TO DO SOMETHING THAT'S, THAT'S NOT REQUIRED.
I MEAN, I THINK IT'S A GREAT BENEFIT FOR EMPLOYEES TO HAVE.
UM, BUT AT THE SAME TIME, WE WANT TO BE PRUDENT IN THE USE OF FUNDS AS WELL.
CAN WE DECIDE HOW MUCH WE WANNA PUT BACK
[00:25:02]
THE SAME AS WE DID LAST YEAR.MR. DAVID, I GUESS YOU'RE NEXT.
GOOD MORNING GENTLEMEN AND LADIES.
UH, THANK Y'ALL FOR HAVING US AND TAKING THIS TIME.
UM, SO I'M COMING HERE, UH, TO, UH, JUST HAVE A LITTLE DISCUSSION ABOUT OUR BUDGET AT THE SHELTER.
UH, WE'VE EXPERIENCED SOME MAJOR DIFFICULTIES AND I SAY MAJOR, UH, WE'RE WAY BEHIND THIS YEAR.
AND IT'S ALL RELATED TO CHANGES GOING ON WITH THE STATE.
UH, THEY'VE, UH, THIS IS THE TRANSITION YEAR.
IT TECHNICALLY ISN'T A HUNDRED PERCENT IN EFFECT UNTIL, UH, SEPTEMBER, BUT THEY GAVE US FROM JANUARY TILL NOW.
BUT YOU'RE SUPPOSED TO BE GETTING IN THAT PLACE.
AND WHAT IT HAS IN EFFECT ON HOW IT IS AFFECTING OUR BUDGET, THEY CHANGED THE, UH, STAFF TO CHILDCARE RATIOS FROM ONE TO 12 DOWN ONE TO SEVEN.
SO THAT MEANS YOU HAVE TO HAVE MORE STAFF ON DUTY IF YOU HAVE OVER SEVEN KIDS.
NOW ANOTHER CLARIFICATION ON THAT, ANY KID THAT'S UNDER THE AGE OF FIVE COUNTS AS TWO.
SO I AM THROWING ALL THOSE NUMBERS OUT THERE TO HELP YOU UNDERSTAND HOW IT'S AFFECTED OUR BUDGET.
UM, AND WHILE YES, WE'VE HAD LESSER KIDS, BUT WE'RE HAVING TO HAVE MORE STAFF AND NOT ONLY THAT, THEY'RE GONNA REQUIRE THAT WE, UM, AND BECAUSE OF THE HOUSING THERE AT THE SHELTER, UM, UH, THE BOARD DECIDED, UH, BECAUSE IF WE GET MORE THAN 13 KIDS, WE HAVE TO HAVE TWO CASE MANAGERS.
SO THE BOARD HAS DECIDED TO GO AHEAD AND HIRE ANOTHER CASE MANAGER SO WE CAN, UM, AND THAT POSITION WON'T START TILL THE NEW BUDGET YEAR.
BUT MY POINT TO THAT IS, UM, THAT WILL HELP THEN.
SO WE CAN KEEP, YOU KNOW, 14 OR MORE KIDS.
UH, BUT THERE AGAIN, THAT ADDS MORE STAFFING THAT HAVE TO BE ON DUTY AT ALL TIMES.
THAT DOESN'T EVEN THROW INTO THIS CONUNDRUM
AND I KNOW Y'ALL KNOW THE COST OF JUST DAILY LIVING HAS GONE UP.
FOOD COST AND, AND THAT KIND OF THING.
UM, YOU KNOW, SO TO JUST TAKE CARE OF THE KIDS ON A DAILY BASIS TO MEET THOSE NEEDS IS JUST COSTING THE SHELTER A GREAT DEAL OF MONEY.
AND NOT ONLY THOSE, BUT GAS PRICES.
'CAUSE YOU KNOW, WE TAKE 'EM TO ALL THEIR APPOINTMENTS, WE TAKE 'EM, UH, STAFF TAKES 'EM TO SCHOOL AND STUFF, AND OBVIOUSLY SCHOOL'S OUT RIGHT NOW.
BUT THERE AGAIN, ALL OF THOSE FACTORS AND THROWING OUT ALL THE PIECES TO THE PUZZLE THAT HAVE AFFECTED OUR BUDGET THIS YEAR AND HAS REALLY KIND OF PUT US DOWN.
UM, LIKE I SAY, IN THIS WHOLE TRANSITION, LIKE I SAY, THE STATE HAS CHANGED THEIR RULES AND LAWS ABOUT HOW TO TAKE CARE OF KIDS AND EVERYTHING.
AND WHAT IT USED TO BE CALLED MINIMUM STANDARDS.
NOW THEY'RE CONVERTING THAT OVER TO WHAT'S CALLED T THREE C, WHICH IS JUST TEXAS CHILD CENTERED CARE.
UM, AND THEY HA LIKE I SAY, WE HAVE TILL SEPTEMBER, WHICH WE'VE GOT ALL OUR STUFF IN PLACE, BUT IT REALLY GOES INTO EFFECT THEN.
BUT THEY'VE BEEN MONITORING US, NOT JUST US, EVERYBODY, UH, TO MAKE SURE YOU'RE IN COMPLIANCE WITH THESE NEW UPDATES AND NEW STANDARDS.
BUT THERE AGAIN, IT'S AFFECTING, UH, HOW WE OPERATE BECAUSE WE'RE HAVING TO TAKE FEWER KIDS, WHICH MEANS A LITTLE LESS INCOME FROM THE STATE, BUT IT'S MORE COST ON OUR SIDE, YOU KNOW, A GREAT DEAL.
MORE COST ON OUR SIDE WITH STAFFING, UH, WITH THE ADDITIONAL CASE MANAGER.
UH, AND THEN THERE AGAIN, JUST DAILY COST OF EVERYTHING THAT'S GONE UP.
UM, AND I'LL, I'LL JUST THROW OUT A QUICK LITTLE THING.
UM, WE HAVE A EMPLOYEE WHO HAD WORKED FOR US FOR 13 YEARS.
SHE TRANSITIONED TO ANOTHER JOB IN THE COUNTY BECAUSE THAT JOB AS A JANITORIAL POSITION PAID $20 AN HOUR.
AND I'M NOT, PLEASE DON'T TAKE THIS
[00:30:01]
WRONG, I'M NOT COMPLAINING ABOUT, BUT THEY DON'T HAVE TO DO ANY TRAINING, DON'T HAVE TO, YOU KNOW, IN OUR STAFFING POSITIONS, WE HAVE, UH, TRAINING, THEY HAVE 20 HOURS OF TRAINING THEY HAVE TO KEEP UP WITH EVERY YEAR.BUT JUST TO START AS A NEW EMPLOYEE, THERE'S 40 HOURS OF TRAINING THEY HAVE TO DO BEFORE THEY CAN EVEN START BEING AROUND THE KIDS.
AND THEN THAT HAS TO BE MAINTAINED ALL YEAR, EVERY YEAR YOU HAVE TO REDO IT AND KEEP IT UP TO DATE AND EVERYTHING.
AND, AND I'M JUST THROWING THAT OUT THERE TO SAY, YEAH, IT'S HARD FOR PEOPLE TO KEEP UP WITH WHEN OUR AVERAGE, UH, SALARY RIGHT NOW IS $14 AN HOUR.
SO FOR US TO COMPETE WITH OTHER EMPLOYEES AND STUFF IS DIFFICULT.
UM, AND LIKE I SAID, THE BOARD'S TRYING TO WORK ON A PLAN TO DO SOMETHING.
UH, SPEAKING OF, UH, TOMMY'S SUPPOSED TO COME TO OUR FUNDRAISER IN AUGUST, AND SO I JUST WANT, HE'S GONNA HAVE TO COME AND
UM, BUT LIKE I SAY, UH, WE WE'RE JUST HAVING BUDGET DIFFICULTIES AND BUDGET NEEDS AND YEAH.
UM, I JUST WANTED TO EXPLAIN WHY.
IT'S JUST ALL THESE PIECES TO THE PUZZLE, YOU KNOW, HAVE, UH, MADE IT HARD TO KEEP UP WITH EVERYTHING.
WHAT'S, WHAT'S YOUR CAPACITY AT THE SHELTER? WELL, WE HAD 20 BEDS.
BUT BECAUSE OF THESE NEW STANDARDS RIGHT NOW, WE CAN'T HAVE MORE THAN 13 KIDS.
IF WE HAVE 14, WHICH WE CAN HAVE 14 TO, UH, OR MORE ONCE THIS NEW CASE MANAGER STARTS, WHICH WON'T BE UNTIL THE NEW BUDGET YEAR.
WHAT, HOW MANY CHILDREN HAVE YOU BEEN AVERAGING? UH, IT'S BEEN REALLY LOW UNTIL FROM, UH, NOVEMBER TO, UH, THROUGH FEBRUARY.
UH, BUT SINCE STARTING IN MARCH WE'VE BEEN OUT, WE'RE ABOUT, WE AVERAGE 10 AND 11 RIGHT NOW.
AND HOW MANY STAFF DO YOU HAVE AT NIGHT? WE HAVE TO HAVE, STAY THERE ON AGE.
BUT THERE AGAIN, TWO, WE HAVE TO HAVE OVERNIGHT STAFF AND THEY HAVE TO BE AWAKE AND WALK THE HALLS, YOU KNOW, MONITOR AND WATCH OUT FOR THE KIDS SAFETY.
UH, BUT THERE AGAIN, IF WE GET, IT GOES BACK TO THAT RATIO.
YOU KNOW, UH, ONCE THERE'S MORE THAN THE 14, YOU'D HAVE TO HAVE THREE.
SO THE CHILDREN COME FROM OUTTA COUNTY, IS THAT CORRECT? UM, MOST OF THEM, WE OCCASIONALLY GET KAUFMAN COUNTY KIDS.
UM, BUT PART OF THAT IS MANY TIMES THEY HAVE TO KEEP THE KIDS SAFE FROM THEIR ABUSERS SURE.
AND SO THEY DON'T WANT 'EM CLOSE BY.
UM, BUT USUALLY OCCASIONALLY WE GET KAUFFMAN COUNTY KIDS.
BUT THEY'RE MOSTLY THE SURROUNDING COUNTIES.
AND I KNOW A GREAT DEAL OF YOUR EMPLOYEES ARE PART-TIME TOO.
WE HAVE, UH, FIVE PART-TIME AND THE REST ARE FULL-TIME.
I MEAN TOTAL LIKE, UM, COUNT COUNTING, ME AND THE OFFICE ASSISTANT.
WELL, IT'S SAD IF YOU, IF YOU TAKE THE NUMBER OF SIX MONTHLY, SIX KIDS, 639,000, THAT'S PRETTY EXPENSIVE.
I MEAN, YOU KNOW, I I MEAN THAT'S SAD THAT IT'S COMING TO THIS.
I MEAN, YOU KNOW, AND HERE AGAIN THAT THE WHOLE, THE, THOSE CHANGES FOR ARE FOR EVERY AGENCY IN THE STATE.
WE GET, YOU KNOW, IT'S ACROSS.
I'M, I JUST WANTED TO MAKE SURE.
YOU'RE GOING TO 9 0 8 OR MORE.
MILLION DOLLARS THAN YOU CAN ONLY HAVE 13 GIFTS.
SO WE JUST NEED HELP WITH OUR BUDGET.
SO WHAT DO YOU ADD? WHAT DO YOU, YOU SAY YOU NEED HELP.
WHAT IS THAT? WHAT DO YOU ASKING FOR? UH, WHATEVER YOU HAVE, PLEASE.
UH, YOU GOTTA HAVE AN AS I NEED.
I NEED AT LEAST 30,000 MINIMUM.
UM, AND LIKE I SAY, WE JUST, ALL THESE CHANGES THAT HAVE KIND OF GONE IN PLUS TRYING TO HIRE NEW STAFF PLUS, UM, LIKE JUST THE COST OF EVERYTHING.
IT IS JUST REALLY HITTING 30,000 OVER THE 9 0 8.
[00:35:01]
THAT YES.AND BRANDY'S WORKED REALLY HARD WITH OUR TREASURER AND STUFF.
UH, THEY'VE WENT BACK AND FORTH A MILLION TIMES.
IS THAT ALL YOU HAVE FOR DAVID? THAT'S ALL TODAY? NO.
YOU CAN'T COME, YOU CAN'T COME BACK NEXT WEEK? NEXT WEEK.
I HAVE A REALLY GOOD PRESENTATION.
I, I, YOU KNOW, MY THING WOULD BE, SO THE ASK IS 30,000 FROM THE COUNTY? YES.
EXPLAIN TO ME, WHAT, WHAT IS ROCK SOLID EXPENDITURES? JUST EXPLAIN THAT.
ROCK SOLID IS THE COMPANY THAT, UH, PUTS OUT, AND HERE AGAIN, ABOUT A YEAR AND A HALF AGO, WE WERE REQUIRED THERE AGAIN BY THE STATE.
IT'S AN ONLINE DOCUMENTATION SYSTEM THAT YOU PUT IN ALL OF THE DOCUMENTS FOR THE KIDS, UH, AND SUBMIT AND THEN IT, AND THAT THEN COORDINATES TO, I SAY COORDINATES.
SO, BUT IT IT THAT WAY THE STATE THEN CAN JUST GET THE DOCUMENTS.
YOU HAD TO GET YOUR INSPECTION PAPER WHEN YOU GET YOUR CAR INSPECTION.
LIKE I SAID, THERE WERE SEVERAL DIFFERENT COMPANIES YOU COULD HAVE WENT WITH.
THAT'S THE ONE WE WENT WITH, BUT IT'S JUST SO THE STATE CAN ACCESS THE DOCUMENTS FOR THE KIDS.
ANY OTHER QUESTIONS? I DON'T HAVE ANYTHING.
UH, THANK Y'ALL FOR YOUR TIME.
AND TOMMY, WHERE'D YOU PUT THAT CHOCOLATE YOU WERE TALKING ABOUT EARLIER? I NEEDED SOME
I THOUGHT YOU BROUGHT CHOCOLATE.
YOU NEED SOME HERE, HERE, HERE.
BUT WE MIGHT AS WELL SHARE WELFARE.
I, I'VE HAD SOME ARE YOU, Y'ALL HAVE A GOOD DAY.
YOU, IS NATHAN READY? I DON'T SEE HIM.
HE'S FINISHING UP WITH AN INTERVIEW AND THEN HE'LL BE DONE.
WE BACK SESSION ONCE AGAIN AND WE HAVE IT.
HOW ARE Y'ALL? SO, UM, YOU MADE A LOT OF CHANGES IN THE OTTER.
IT'S, IT'S GONNA BE LONG TERM, MUCH SIMPLER AND EASIER TO READ MY ONE BUDGET, UH, DEPARTMENT.
SO FOR THE LAST FEW YEARS WE'VE HAD DEPARTMENT 1 78 AND 1 79.
UM, SO WHAT WE WORKED AT IS NOT ONLY MOVING ALL TO ONE DEPARTMENT, BUT MORE, UH, USING MORE GENERALIZED, UM, LINE ITEMS. SO INSTEAD OF SAYING, WE DON'T EVEN USE BARRACUDA EQUIPMENT ANYMORE, BUT WE HAD A LINE ITEM CALLED BARRACUDA DISASTER RECOVERY.
IT'LL BE DISASTER RECOVERY, SOMETHING LIKE THAT.
SO, WHICH IS, IS BETTER, UM, MAKES IT EASIER, UH, TO KIND OF GROUP ITEMS. BUT, UH, MY, MY BUDGET WENT UP QUITE A BIT THIS YEAR.
UM, WE'RE SEEING THAT, UH, IN ANY KIND OF SOFTWARE THAT WE HAVE, UM, SOFTWARE PRICES GO UP EVERY SINGLE YEAR.
SO, UM, BUT THERE IS A COUPLE LINE ITEMS THAT I WANTED TO GO OVER SPECIFICALLY THAT I'M REQUESTING TO GO UP THIS YEAR.
AND I'D LIKE TO START WITH, UM, THE, LET'S SEE WHERE IT WOULD BE REGARDING THE PHONE SYSTEM.
SO I'M LOOKING FOR THAT LINE ITEM PHONE SYSTEM.
IS IT PHONE SYSTEM? YEAH, THE PHONE SYSTEM.
[00:40:01]
IT BOTTOM THE TOP THERE ON THE THIRD PAGE.SO TO EX I'M GOING TO TRY TO EXPLAIN WHAT WE HAVE AND WHAT I'D LIKE TO GO TO.
WHEN I REFER TO COUNTY COMMUNICATION SYSTEM, I'M TALKING ABOUT ALL THE DESK PHONES THAT WE HAVE IN OUR, IN THE COUNTY, UM, ON THE COUNTY SIDE AND THE SHERIFF'S OFFICE SIDE.
I'VE ALREADY SPOKE WITH THE SHERIFF'S OFFICE.
IF WE CHANGE PHONE SYSTEMS, THEY'RE GONNA WANNA CHANGE TOO.
SO WE CAN KEEP FOUR DIGIT DIALING, ALL THAT KIND OF STUFF.
SO WHAT WE HAVE RIGHT NOW IS A REALLY OLD PHONE SYSTEM AND IT'S IN OUR SERVER ROOM.
SO I, I'LL, THAT'S AN ON-PREMISE PHONE SYSTEM THAT WE HAVE.
I'D LIKE TO MOVE TO A CLOUD SYSTEM, UM, THAT HAS A LOT OF MORE MODERN FEATURES.
UM, THERE'S LOTS OF BENEFITS TO MOVE INTO A CLOUD SYSTEM.
UM, ONE WOULD BE, UM, REDUNDANCY.
I KNOW ESPECIALLY OUT HERE IN COFFIN COUNTY, WE, OUR SERVICE PROVIDERS ARE NOT RELIABLE.
ALTHOUGH I HAVE REDUNDANT SERVICE PROVIDERS, IT JUST TAKES SOME, SOME TIME FOR ME TO SWITCH OVER TO MY BACKUP SOMETIMES.
BUT IF YOU HAD A CLOUD SYSTEM, AS LONG AS YOU HAVE INTERNET ACCESS, UM, YOU'RE GONNA HAVE YOUR PHONES.
SO, UM, BASICALLY A CELL PHONE NUMBER, BASICALLY A CELL PHONE.
AND IN FACT, I'M GLAD YOU BROUGHT THAT UP.
UH, MODERN PHONE SYSTEMS WILL ALLOW YOU TO ANSWER YOUR DESK PHONES.
YOUR, YOUR, YOUR PHONE CALLS ON A SOFTWARE ON YOUR PHONE.
UM, THEY'LL, YOU CAN ANSWER IT ON YOUR COMPUTER.
SO YOU CAN JUST HAVE LIKE A HEADSET ON YOUR COMPUTER AND ANSWER IT THERE.
SO, AND IN FACT YOU CAN EVEN HAVE, UH, A DESK PHONE IF SOMEBODY WAS ON, UH, DISABILITY OR WHATEVER AND NEEDED TO WORK FROM HOME FOR A WHILE, THEN YOU COULD HAVE THEIR PHONE PLUGGED IN AT HOME.
SO THERE'S LOTS OF, UH, OPTIONS WE HAVE WITH A MODERN PHONE SYSTEM.
UH, CALL RECORDING IS ALSO, UM, SOMETHING THAT WE COULD, IT'S REQUIRED IN THE SHERIFF'S OFFICE, BUT IT WOULD BE HELPFUL FOR A LOT OF OUR OFFICES.
UM, ON THE COUNTY SIDE, LIKE THE DISTRICT ATTORNEY, SOMETIMES THEY'LL HAVE TO MAKE PHONE CALLS AND THEY WOULD LIKE TO RECORD IT, OR SOME OF OUR CONSTABLE'S OFFICES COULD USE THAT.
SO ADDRESSING THE LINE ITEM ITSELF, IT SHOWS A HUGE JUMP.
HOWEVER, WHAT IS ON THE COUNTY COMMUNICATION SYSTEM LINE ITEM IS WHAT I PAY FOR, FOR THE MAINTENANCE AND SUPPORT OF THE ON-PREM SERVICES.
WHAT'S NOT INCLUDED ON THERE IS THE COST THAT I PAY FOR, FOR LONG DISTANCE BILLS.
UM, LIKE THE SHERIFF'S OFFICE, I GET A AT AND T LONG DISTANCE BILL EVERY MONTH AND IT'S, IT'S PRETTY, PRETTY EXPENSIVE.
SO ANYWHERE OUTSIDE OF KAUFMAN COUNTY, THEY GET CHARGED EXTRA, UM, PER MINUTE ON THE PHONE CALL.
UM, THIS ALSO DOESN'T SHOW THE COSTS THAT WE PAY FOR, FOR THE TRUNKS COMING IN.
THE, THE, THE PHONE TRUNKS COMING IN OKAY.
ARE, ARE, UH, TELEPHONE NUMBERS.
SO A LOT OF THAT STUFF IS UNDER THE COMMUNICATIONS LINE ITEM.
SO THE COMMUNICATIONS LINE ITEM, WHICH IS ON THE BOTTOM OF ONE SEVENTY NINE, THAT COVERS CELL PHONES.
UH, HOTSPOTS ARE INTERNET CIRCUITS, OUR SIP TRUNKS, ALL THAT KIND OF STUFF.
I USUALLY GO UP EVERY SINGLE YEAR WITH THAT NUMBER, BUT I WOULDN'T HAVE TO GO UP ANYMORE BECAUSE WE'D BE SAVING SOME MONEY BY NOT PAYING FOR THE SIP TRUNKS AND THE LONG DISTANCE BILLS AND EVERYTHING THAT WOULD BE COVERED WITH THE CLOUD SERVICES THAT WE PAY FOR, FOR THE NEW SYSTEM.
WHAT, HOW MUCH OF PAY A YEAR DO YOU THINK? FOR LONG DISTANCE? I THINK IT'S ABOUT $8,000 A MONTH.
SO THAT'S AROUND, UH, 90, 90,000? YEAH.
IT, IT'S ANYWHERE FROM, IT'S ANYWHERE FROM FIVE TO TO 9,000.
I, I'VE SEEN, YOU KNOW, OF COURSE THERE'S MONTHS WHERE THERE'S MORE CALLS AND YEAH.
BUT YEAH, IT'S, IT IS PRETTY EXPENSIVE.
IT'S, IT'S SIGNIFICANT FOR SURE.
THEY DID A LOT FOR THAT MONTHS.
[00:45:01]
PUT ON EVERY DAY GOOD DEAL.SO WE WOULD BE SAFE IN THAT MOMENT.
UM, THERE'S ANOTHER LINE ITEM ON HERE.
AGAIN, WE CHANGED A LOT OF THE, THE NAMES OF THEM, BUT Y'ALL ARE ALREADY FAMILIAR WITH THE I UP COST OF OUR NETWORK SECURITY.
UM, SO OUR ANTIVIRUS SOFTWARE IS UP A LOT MORE THIS YEAR AND IT'S ACTUALLY MORE, UH, WE HAD TO REVISE QUITE A BIT OF THAT THIS YEAR TO COVER, UM, THE, THE TWO SOFTWARES THAT WE'RE PAYING FOR TO COVER ANTIVIRUS.
SO NETWORK SECURITY, YOU'RE GONNA SEE A BIG JUMP THERE, BUT IT'S HIGHLY RECOMMENDED THE SOFTWARE THAT WE'RE USING AND I'M REALLY CONFIDENT IN IT.
UM, YEAH, I LIKE HOW THE AUDITOR'S OFFICE DID THIS.
WE HAVE, SO, UH, DO Y'ALL SEE THE YELLOW HIGHLIGHTED NUMBERS? YEAH, SO ALL THOSE ARE KIND OF, UM, GENERIC SOFTWARE, UH, CODES.
SO WE HAVE LIKE GENERIC COMPUTER LICENSING THAT COVERS, YOU KNOW, MY SERVER LICENSES, UH, ADOBE LICENSES, STUFF LIKE THAT.
UM, BUT LIKE THE SOFTWARE FINANCIAL, THAT'S A LOT OF THE SOFTWARE THAT WE PAY FOR IN THE AUDITOR'S OFFICE.
UH, SOFTWARE LEGAL THAT COVERS TYLER TECHNOLOGIES, A LOT OF THE TYLER SOFTWARES.
UM, THERE'S A, THERE'S A NEW SOFTWARE THAT I, I KIND OF BUDGETED IN HERE CALLED, UH, CLOUD GAVEL.
AND A LOT OF MY, UH, COURTS ARE WANTING TO GO TO THAT BECAUSE IT, I THINK THERE'S SOMETHING THAT THEY HAVE TO MEET, UM, TO BE ABLE TO DO WARRANTS DIGITALLY.
SO I KIND OF PUT THAT IN THERE.
IT'S, IT'S, I'M PRETTY SURE EVERYBODY'S ON BOARD WITH DOING THAT.
UH, GOING TO A, A SOFTWARE WHERE THEY CAN DO THAT, BUT IT WASN'T A HUGE JUMPING COST.
IT'S, IT'S PRETTY, AND IN FACT, I THINK, UM, JUDGE WILEY WAS GOING TO TRY TO GET A LOT OF THE CITIES TO PAY FOR THE SERVICES, UH, PART OF THE SERVICES 'CAUSE IT WOULD BENEFIT THE SURROUNDING CITIES THAT HAVE TO GET WARRANTS SIGNED AND STUFF.
UM, I DID GET THERE'S, THERE'S PROBABLY A QUESTION THAT WE, WE NEED TO DISCUSS HERE.
UM, I KNOW THE COUNTY CLERK'S OFFICE WAS WANTING TO, UM, MOVE THE TYLER EAGLE SOFTWARE OVER TO MY BUDGET.
UM, I, I HAVE A OLDER INVOICE, UM, SO THAT WAS, I THINK THE RECURRING FEES AROUND $76,000.
I REALLY DON'T UNDERSTAND, UM, THE TRANSFER, BUT I'LL, I, I DO WHATEVER Y'ALL APPROVE.
UM, I THINK TYLER EAGLE WAS I IS SOMETHING SHE USES FOR HER RECORDS AND I THINK SHE WAS PAYING IT OUT OF HER RECORDS BUDGET BEFORE, BUT I THINK THAT'S DEFINITELY SOMETHING THAT NEEDS TO BE DISCUSSED AS WELL.
YEAH, SO I HAVE IT AS PART OF THE BUDGET HERE, HOWEVER, I JUST, I'LL GO, I'LL, I CAN GO OVER IT WITH, UM, WHOEVER NEEDS TO BE INVOLVED AND WE CAN DISCUSS THAT.
BUT THAT WOULD FALL UNDER THAT SOFTWARE LEGAL LINE ITEM.
IS THERE ANY SPECIFIC QUESTIONS Y'ALL HAVE ON ANY OF THE LINE ITEMS? I DON'T REALLY HAVE ANY.
I THINK I UNDERSTAND MOST OF 'EM.
I ACTUALLY UNDERSTAND
IT'S, UH, BUT THOSE ARE SOME OF THE STUFF YOU SEE IN THE BACKGROUND, LIKE, UM, UH, BATTERY BACKUPS OR IF, UH, IF I GOTTA GET A NEW SWITCH, UM, YOU KNOW, THERE'S, THERE'S A FEW SWITCH SWITCHES BUDGETED FOR, UH, SOME OF THE BUILDINGS THAT WE END UP GETTING, UM, OR BUILDING.
SO IT'S JUST NEW, NEW INFRASTRUCTURE FOR THOSE BUILDINGS.
JUDGE, WHILE USE
UH, JUST MOVING THAT FROM THE RECORDS TO, TO MY BUDGET.
UM, I MEAN, I, I DON'T HAVE THE SAY SO TO APPROVE THAT, SO THAT'S WHY I'M BRINGING IT UP IN COURT
[00:50:01]
IS, UM, JUST TO PROBABLY HAVE A ANOTHER DISCUSSION.DOES IT NEED TO BE RECOVERED BY RECORDS MANAGEMENT IF IT'S A RECORDS MANAGEMENT SOFTWARE, OR DOES, UH, THE COUNTY IT BUDGET COVER IT? I, THAT'S Y'ALL'S APPROVAL, SO, OKAY.
AND THEN WE JUST, WE DID TALK, DISCUSS WITH HR THE POSSIBILITIES OF THAT NEW HR SOFTWARE GOING INTO YOUR BUDGET AS WELL.
SO WHICHEVER WAY WE WANNA HANDLE THAT SOFTWARE, SOFTWARE, EVEN THOUGH IT'S ONE HIS DEPARTMENT STILL GONNA GO CHARGE STUFF.
PUT THE MONEY ON YOUR BUDGET SO WE CAN TALK LINE ITEMS ABOUT
SEE WHERE WE WANNA PLUG THAT IN.
YOU DON'T HAVE ANYTHING ELSE TO DO
Y'ALL HAVE ANYTHING ELSE? I DO YOU HAVE ANY CONCERNS ON THAT? YOU SAID LOOK ON YOUR FACE.
I'M JUST, I WAS TRYING TO, I, I DON'T KNOW IF I KNOW WHAT SOFTWARE THAT IS, BUT MAYBE I JUST HAVEN'T, UH, TALKED WITH HIM ABOUT IT.
I'M ASSUMING THOSE ALREADY HAVE WINE ITEMS. IF THEY DID MOVE OVER THE MONEY, IT DOESN'T MATTER.
I MEAN, I'LL PAY, PAY THE INVOICES.
LIKE HE WAS SAYING, TOMMY HAS SOME MONEY BECAUSE I THOUGHT WE ALREADY PAID FOR LIKE ESS.
SO WHAT HE'S DOING IS A NEW SOFTWARE AND HE HAS, HE'S ABLE TO COME UP WITH PART OF THE MONEY IN SAVINGS IN HIS BUDGET FROM LAST YEAR TO THIS YEAR.
BUT WE WOULD HAVE TO ADD AN ADDITIONAL OR 10,000 OR SO.
IT IT'S THE A DA COMPLIANCE FOR ALL PDFS AND STUFF LIKE THAT.
OH, I'VE HAD LENGTHY DISCUSSIONS WITH HIM.
I DON'T KNOW WHY
DO YOU HAVE ANY BETTER SUGGESTIONS? I WOULDN'T LIKE MINE
AND, AND WE, WE LIKE CIVIC PLUS THEY'RE, THEY'RE A GREAT COMPANY.
UM, EVERYTHING THAT WE PUT ON THERE, HT ML WISE, LIKE YOUR WEBPAGE AND EVERYTHING IS COMPLIANT.
UM, HOWEVER DOCUMENTS THAT WE UPLOAD, AND I THINK THAT SPECIFIC SOFTWARE IS SPECIFICALLY PDF DOCUMENTS.
IF THOSE ARE UPLOADED STATE THIS, THEN, THEN THIS COMPANY IS SUPPOSED TO MAKE THE PDF DOCUMENT SOMEHOW, UH, AADA A COMPLIANT.
UM, DUNNO HOW I, I SAW IT AS A REALLY SMALL RISK BUT YOU KNOW, SOMETIMES ALL THESE COMPANIES ADVERTISE SOMETHING THEY CAN'T REALLY DO OR IT DOESN'T COVER, YOU KNOW, THAT DOESN'T NEED, IT DOESN'T COVER EVERY DOCUMENT UPLOADED.
IT ONLY COVERS PDFS AND THAT'S IT IS THE MAJORITY.
AND IN FACT, WE COULD JUST CHANGE THE PRACTICE.
IF YOU'RE GONNA UPLOAD SOMETHING TO THE WEBSITE, IT HAS TO BE A PDF, BUT WELL THAT'S OKAY.
[2. Adjourn Meeting]
NEED A MOTION TO, UH, ADJOURN? I'LL MAKE A MOTION TO ADJOURN.