Oct 06, 2026 Commissioners Court

[1. ROUTINE CORRESPONDENCE]

WELCOME.

ANYONE HAVE ANY ROUTINE CORRESPONDENCE OTHER THAN THE BURN BAND IS OFF? HOMESTEAD DAY SATURDAY WAS REALLY A SUCCESS.

ANYONE GO? I SAW BRANDY AND EVERLY AND YOUR MAMA.

YES.

IT WAS CROWDED.

I'VE NEVER SEEN SO MANY PEOPLE, SO I THINK THE RAIN HELPED IT BECAUSE YOU COULDN'T PLAY BALL AND YOU COULDN'T DO ANY YARD WORK.

IT WAS GOOD.

SO ANYWAY, YOU SHOULD HAVE WENT, COULD HAVE BOUGHT LEAH SOMETHING REAL NICE.

I KNOW I BOUGHT TOO MUCH .

YEAH.

ANYONE, ANY OTHER ROUTINE CORRESPONDENCE, SHERIFF? JUST BE AWARE OF THAT.

UH, TONIGHT IS NATIONAL NIGHT OUT, SO WE'LL HAVE LOTS OF DEPUTIES AND EVERYBODY ELSE GOING TO ABOUT 14 DIFFERENT LOCATIONS, SO OUT AND ABOUT.

SO YOU'LL PROBABLY SEE THE CITIES AND EVERYBODY ELSE.

SO IT'S NATIONAL LIGHT OUT AND WE'RE GONNA JOIN WITH THE NEIGHBORHOODS.

AND WILL THAT BE AT MOST OF THE POLICE STATIONS IS WHERE THEY'RE GONNA BE? OR IN THE NEIGHBORHOODS? NEIGHBORHOODS.

ON TO THE CONSENT AND AGENDA.

YEAH, WE ALWAYS DO IT IN THE NEIGHBORHOODS, SO OKAY.

WE'LL BE ALL OVER THE PLACE.

GOOD.

NEED TO PARTICIPATE IN THAT.

ANYONE ELSE? OKAY.

IF NOT, WE'LL MOVE

[2. CONSENT AGENDA ]

WE HAVE SEVERAL ITEMS THERE.

YOU'VE HAD TIME TO LOOK OVER THOSE.

ANY COMMENTS OR QUESTIONS ABOUT ANYTHING THAT'S THERE? SIX ITEMS? NOTHING? NO, I DON'T THINK SO.

UM, NEED A MOTION TO APPROVE THEN I'LL MAKE A MOTION TO APPROVE.

MR. PHILLIPS MAKES THE MOTION TO HAVE A SECOND.

CHEF BEAVERS DISCUSS, CONSIDER AND ACCEPT A DONATION FROM GARRELL'S ROOFING LLC FOR TWO STEEL DOORS AND ONE WOOD HOLLOW DOOR WITH THE FRAME FOR TOLL OF $475.

MR. COLE MAKES A SECOND.

[3. Sheriff Beavers: Discuss/Consider/Accept a donation from Guerrero's Roofing, LLC for two steel doors and one wood hollow door with the door frame for a total amount of $475.00. ]

YES, SIR.

UH, COMMISSIONERS, THIS IS TRAINING STUFF THAT WE NEED FOR BREACHING AND STUFF.

SO WE HAVE TO DO TRAINING WITH IT.

SO WE HAVE TO USE DOORS AND STUFF.

ARE YOU GONNA TEAR 'EM UP? THEY WILL GET TORE UP, BUT MOST OF 'EM GOT SOME DAMAGE TO 'EM ANYHOW AND THEY CAN'T USE THEM, BUT THEY ARE VALUED.

SO WE'RE ASKING Y'ALL TO ACCEPT THIS WHERE WE CAN CONTINUE OUR TRAINING WITH OUR BREACHING AND ALL THAT.

IF AND WHEN WE EVER FINISH THE OLD COURTHOUSE.

THERE ARE PROBABLY SOME DOORS LEFT SOMEWHERE.

YOU CAN BREACH 'EM ALL DAY.

ALL .

WELL, WE GOTTA KEEP, KEEP HER GUYS SKILLS UP.

THAT'S RIGHT.

WE'RE GONNA NEED 'EM.

SO.

ANY QUESTIONS FOR THE SHERIFF? NEED A MOTION TO APPROVE? I'LL MAKE A MOTION.

MR. LANE MAKES THE MOTION TO HAVE A SECOND.

MS. LORENA, DISCUSSED AND APPROVED TASK ORDER NUMBER FOUR, AMENDMENT TO THE KITCHELL CEM PROFESSIONAL AND SERVICES AGREEMENT TO EXTEND THE AGREEMENT AND INCREASE THE CONTRACT AMOUNT DUE TO THE EXTENDED CONSTRUCTION SCHEDULE FROM THE KAUFMAN COUNTY COURTHOUSE RENOVATION PROJECT.

MR. MOORE MAKES A SECOND.

ALL THE GUYS THAT WORK SO HARD,

[4. Lorena Diaz; Discuss/Consider/Approve Task Order #4 amendment to the Kitchell CEM Professional Services Agreement to extend the agreement and increase the contract amount due to the extended construction schedule for the Kaufman County Courthouse Renovation Project. ]

YES, MA'AM.

WELL, JUDGE COMMISSIONERS, WE'RE WORKING VERY, VERY HARD TO GET TO THAT COURTHOUSE COMPLETED.

WE'VE HAD SOME SETBACKS.

I THINK YOU'RE VERY AWARE OF THOSE SETBACKS.

UM, WE'RE CURRENTLY TARGETING END OF OCTOBER FOR A FINAL COMPLETION DATE AND MOVING IN NOVEMBER.

UM, DON'T HAVE A FIRM DATE AS TO THE MOVE IN DATE YET, BUT WE'RE LOOKING AT NOVEMBER.

THE AMENDMENT WILL ALLOW US TO RETAIN KITCHELL THROUGH CLOSEOUT AND WE DID BUILD IN SOME BUFFER.

WE MAY NOT NEED ALL 99,000, UM, BUT WE ARE WATCHING IT VERY CLOSELY AND MONITORING IT.

BRINGING ALL THE COMMISSIONERS UP TO DATE AND, AND THE, AND THE PUBLIC IS LISTING KIND OF WHERE WE ARE, WHAT THEY'RE DOING TODAY.

WELL, THEY'RE CURRENTLY DOING THE TESTING AND COMMISSIONING OF ALL THE MAP AND THE PUNCH LIST AS WELL.

THEY'RE WORKING THROUGH THAT.

UM, WE'RE ON OUR FINAL STAGE.

I MEAN, WE'RE VERY, VERY CLOSE.

I COULD SEE THE, THE LIGHT AT THE END OF THE TUNNEL.

IT'S JUST, IT'S SLOWING.

IT'S JUST, THERE'S A LOT OF FINISHED QUALITY ITEMS THAT THEY'RE WORKING ON.

AND AGAIN, COMMISSIONING, WHICH IS ALL OUR,

[00:05:01]

UH, MECHANICALS.

SO THEY'RE VERIFYING THAT EVERYTHING GOT INSTALLED PROPERLY AND RUNNING PROPERLY.

AC HVAC, PLUMBING AND ELECTRICAL.

AND SO WE'RE CLOSE.

WE'RE THAT THREE AND WE DON'T WANNA GET MOVED IN OVER THERE THEN.

OH, THEY FORGOT SOMETHING 'CAUSE YEAH, WE COULD, WE NEED TO CHECK IT.

WE, WE DID RECEIVE OUR CERTIFICATE OF OCCUPANCY LAST WEEK.

UM, TECHNICALLY WE COULD MOVE IN, BUT WE'VE MADE IT VERY CLEAR THAT WE'RE NOT MOVING IN UNTIL EVERYTHING'S COMPLETE.

ALL ITEMS BE A HUNDRED PERCENT RIGHT? ALL PUNCH ITEMS ARE COMPLETE.

YES.

YOU KNOW, THERE'S A COUPLE OF THINGS, YOU KNOW, LIKE THE VENT THINGS, IF THEY'RE GONNA WORK ON THE ROOF, I MEAN ON THE CEILINGS IT'S KINDA HARD TO HAVE A DESK UNDERNEATH IT, YOU KNOW, SO WE WANT EVERYTHING, RIGHT? YEAH.

WE'RE A FEW WEEKS AWAY AND WE'RE, AGAIN, I'M OUT THERE MULTIPLE TIMES A DAY.

IF, WHEN Y'ALL GUYS WANT TO GO THROUGH AND WALK YEP.

OFF THE LORENA AND GO OVER AND SEE IT.

YEP.

YEAH, WE DON'T WANT, ALWAYS WANT EVERYBODY TO FEEL WELCOME TO DO THAT.

THAT'S ON THE COURT, SO, OKAY.

NO, I LIKE IT.

A MOTION TO APPROVE THEN MAKE A MOTION.

ALRIGHT.

COMMISSIONER PHILLIPS MAKES THE MOTION.

COMMISSIONER MOORE MADE A SECOND.

ALL IN FAVOR, SAY AYE.

MOTION CARRIES.

WHO'S SPEAKING FOR LAURA TODAY? I AM.

OH, OKAY.

UH, DISCUSS.

CONSIDER AN APPROVED CONTRACT WITH KAMAN COUNTY CLERK AND COFI FOR BOOK PRESERVATION UTILIZING TMA 23 DASH 9 2 0 0 1 TO BE PAID BY THE COUNTY CLERK RECORDS ARCHIVE.

YES MA'AM.

SO I'M PRESENTING THIS ITEM ON LAURA'S BEHALF.

SHE'S UNABLE TO BE HERE TODAY.

UM, SHE'S ASKED THAT I PRESENT THIS AND SHE'S REQUESTING APPROVAL ON IT.

STANDARD OPERATING PROCEDURE.

ANY QUESTIONS? SEEMS, SEEMS LIKE NEED A MOTION TO APPROVE THEN I'M BE GETTING CLOSE TO BEING FINISHED WITH.

WELL, THERE'S A LOT OF RECORDS.

I KNOW IT, THERE'S A MAN BACK.

I CAN TELL YOU HOW MANY RECORDS THERE ARE.

I KNOW IT'S A TON.

ISN'T I HAVE A MOTION FOR COMMISSIONER PHILLIPS? MM-HMM .

MR. CROW MAKES SECOND.

MOTION CARRIES NUMBER SIX

[6. Laura Hughes; Discuss/Consider/Approve Contract with Kofile for County Clerk Office Daily Indexing of land Records, utilizing Omnia R231003. ]

FOR LAW.

ONCE AGAIN, DISCUSS AND APPROVE A CONTRACT WITH COFI FOR COUNTY CLERK DAILY INDEXING AND LAND RECORDS UTILIZING OMNIA R 2 3 1 0 0 3.

YES, MA'AM.

SAME THING HERE.

SAME.

SHE'S ASKED ME TWO PRESENT ON HER BEHALF AND I NEED A MOTION TO APPROVE.

I'LL MAKE MR. MOORE MAKES THE MOTION TO HAVE A SECOND.

MR. LANE MAKES SECOND.

I FORGOT TO PASS OUT MY KIEL.

UM, CAUSE BREAKDOWN.

SO YOU COULD JUST HAVE THIS FOR YOUR RECORDS.

RECORDS.

THE 99,000 BROKEN UP.

OKAY, NUMBER SEVEN IS

[7. Commissioner Lane: Discuss/Consider/Approve a Road Use Agreement between Kaufman County and Vulcan Construction Materials, LLC. Utilizing County Road 350 located in Precinct 3. ]

COMMISSIONER LANE.

DISCUSS, CONSIDER AND APPROVE A ROAD USE AGREEMENT BETWEEN KAUFMAN COUNTY AND VULCAN CONSTRUCTION MATERIALS LLC UTILIZING ON COUNTY ROAD THREE 50 AND PRECINCT THREE.

YES SIR.

YES.

IT'S JUST, UH, STANDARD ROAD USE AGREEMENT AND UH, WE'LL BE GETTING THEIR ESCROW CHECK WITH HOPEFULLY IN THE NEXT WEEK.

AGAIN, UH, MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO GOVERNMENT CODE.

I'LL MAKE A MOTION.

COMMISSIONER LANE MAKES THE MOTION.

ANY DISCUSSION THOUGH ON THIS? NOT MOTION CARRIES.

NUMBER EIGHT IS MS. AUDITOR, DISCUSS, CONSIDER THE LINE.

I'M IN BUDGET TRANSFERS AND CORRECTIONS.

BEFORE WE GET INTO THIS, WE NEED TO GO INTO AN EXECUTIVE SESSION.

SO I'LL MAKE A MOTION THAT WE EXIT THE REGULAR MEETING.

WE DIDN'T, WE DIDN'T VOTE ON WHAT VOTE WE DID.

WE JUST SAID YES AND I MEAN, FIRST AND SECOND I SAID APPROVED.

WE DIDN'T DID YOU ALL IN FAVOR SAY AYE.

HE DIDN'T EVEN MASTER THE VOTE.

HE JUST SAID OKAY, I HEARD THAT.

KAREN, DO YOU SAY AYE TOO OVER THERE? NON VOTING THREE ADVISOR.

THERE YOU GO.

THE FIFTH PLEAD.

SHE PLEADS THE FIFTH.

PLEADS THE FIFTH.

ALRIGHT, SO MOTION CARRIES.

ALRIGHT, THERE

[8. Auditor: Discuss/Consider line item and budget transfers/corrections. ]

UH, CHAPTER FIVE 50 ONES SUBCHAPTER D AND E AS NOTED BELOW.

AND IT'S A BIG LONG DEAL.

YEP.

BUT THAT'S WHAT WE'RE GOING TO DO AT THIS POINT IN TIME.

I'LL MAKE MOTION FOR YOU.

YEP.

MR. PHELPS MAKES THE MOTION TO HAVE A SECOND.

MR. CROW MAKES A SECOND.

IT IS 9 0 9.

AND WE'LL EXCUSE EVERYONE WHILE WE GO INTO EXECUTIVE SESSION.

ALRIGHT? OKAY.

NEED A MOTION TO EXIT EXECUTIVE SESSION.

ENTER BACK TO A REGULAR MEETING.

I'LL MAKE A MOTION IS 10 0 1.

I'LL MAKE A MOTION.

I HAVE A MOTION.

COMMISSIONER LANE.

DO I HAVE A SECOND? I'LL SECOND.

HE BEAT ME SIR.

MR. CROW MADE A SECOND.

A MOTION

[00:10:01]

CARRIES.

OKAY, MS. RIDGE, UH, DISCUSS, CONSIDER LINE ITEM BUDGET TRANSFERS.

YES, SIR.

WE DO HAVE THREE LINE ITEM TRANSFERS THIS WEEK.

UM, I DO NEED TO MAKE A CORRECTION TO THE SECOND ONE.

IT SHOULD BE DEPARTMENT 1 67 INSTEAD OF 100.

UM, BUT THEN AFTER THAT I ASK FOR THE COURT'S APPROVAL.

ANY QUESTIONS? THE AUDITOR? NO.

NO QUESTIONS.

NEED A MOTION TO APPROVE? APPROVE.

MOTION.

I'LL MAKE A MOTION.

HE MADE A MOTION.

MR. CROW MADE A MOTION.

I'M SORRY.

I SECOND MR. PHILLIPS SECOND.

ALL IN FAVOR, CI AYE.

MS. ALTER CLAIMS FOR PAYMENT THIS WEEK.

MOTION CARRIES

[9. Auditor: Discuss/Consider claims for payment and/or Financial Information as provided by the County Auditor. ]

WE DO HAVE ACCOUNTS PAYABLE INVOICES, MOSTLY MADE UP OF COUNTY ROADS AND MEDICAL EXPENDITURES.

AND THAT IS IT.

WE ASK FOR THE CO COURT'S APPROVAL TO PAY THOSE.

YOU ALL HAD THESE SINCE LAST WEEK.

ANY QUESTIONS FOR THE AUDITOR? NEED A MOTION TO PAY? I'LL MAKE A MOTION.

MR. LA MAKES A MOTION TO HAVE A SECOND.

MR. MOORE MAKES A SECOND.

ALL IN FAVOR, SAY AYE.

MOTION THAT ADJOURN THE MEETING.

AND IT'S YOUR TURN.

I'LL MAKE A

[10. Adjourn Meeting ]

MR. PHIS MAKES THE MOTION TO HAVE A SECOND.

MR. CRO MAKES SECOND.

MOTION CARRIES.