Jun 23, 2020 Commissioners Court

[5. John Manning; Present/Accept the FY 2019 Audit Report]

[00:04:27]

PART OF THE REPORT.

UM, WHEN PEOPLE LOOK AT THIS PAGE THREE STARTS THE MANAGEMENT'S DISCUSSION AND ANALYSIS, AND THIS IS A NARRATIVE FORMAT OF WHAT HAPPENED AT THE COUNTY DURING THE YEAR FROM A FINANCIAL STANDPOINT, TALKS ABOUT SOME OF YOUR BIG PROJECTS TALKS ABOUT IF THERE WAS ANY MAJOR INITIATIVES THAT OCCURRED THROUGHOUT THE YEAR.

AND REALLY, IF YOU LOOK AT PAGE FIVE, IT'S REALLY THE ONLY PLACE ANYMORE WHERE YOU HAVE COMPARATIVE NUMBERS AND THEY'RE ON PAGE FIVE, WE HAD YOUR GOVERNMENTAL ACTIVITIES, WHICH IS ESSENTIALLY THE ENTIRE COUNTY PUT INTO ONE COLUMN OF FINANCIALS.

[00:05:02]

AND THEN WE ALSO PUT IN ALL OF YOUR CAPITAL ASSETS AND ALL OF YOUR LONGTERM LIABILITIES, THIS IS REQUIRED UNDER GASPAR STATEMENT, 34 AND CURRENTLY, UM, UH, THE DISTRICT HAD ABOUT, OR THE COUNTY HAD ABOUT ALMOST $76 MILLION OF TOTAL ASSETS, UM, WITH ABOUT $96 MILLION OF TOTAL LIABILITIES WITHIN THAT POSITION OF A DEBIT BALANCE OF 13 BILLION, TWO 63.

AND THE BIG PART OF THAT IS IF YOU REMEMBER, UH, THIS IS THE FIFTH YEAR WHERE WE'VE HAD TO INCLUDE THE UNFUNDED PENSION LIABILITIES, UH, WITH THE COUNTY BEING IN TCRS.

UM, SO THOSE ARE JUST A LIABILITY THAT GOES ON THAT HAS NO OFFSET.

IT JUST GOES DIRECTLY TO THE BOTTOM LINE.

SO THERE'S NO ASSET OFFSETTING IT.

AND THEN ALSO, IF YOU REMEMBER THE BONDS THAT Y'ALL ISSUED SEVERAL YEARS AGO, A LOT OF THOSE ARE FOR STATE AND OTHER HIGHWAYS THAT DON'T BELONG TO THE COUNTY, RIGHT? SO SIMILAR THERE'S DEBT THAT YOU GUYS ARE PAYING BACK WITH NO CORRESPONDING ASSETS.

SO ALTHOUGH THIS IS A DEFICIT HERE, IT'S BECAUSE OF THOSE TWO TYPES OF ENTITIES.

AND IF YOU GO ON AND LOOK AT A LOT OF COUNTIES, ESPECIALLY IN THE NORTH TEXAS AREA, YOU'LL SEE A LOT THAT LOOKED LIKE THIS BECAUSE OF ALL THE HIGHWAY ACTIVITY PREDOMINANTLY THAT'S GOING ON WITH THE DEBT THAT YOU'RE ISSUING TO HELP FUND A FEDERAL HIGHWAY.

SO RIGHT WHEN WE GET TO THE GENERAL FUND, THIS, ALL OF THIS IS A DEFICIT.

THIS IS NOT SOMETHING THAT, THAT WE'RE LOOKING AT AS A RED FLAG, AND THAT WE NEED TO SPEND A LOT OF TIME ON.

WE KNOW THE COMPONENTS OF WHY THAT NUMBER IS THERE.

UH, ALSO WITH THE PENSION, UM, WITH THAT, IF YOU JUST WANT TO FLIP TO PAGE 40, WE MET THE OTHER, UH, THURSDAY JUST KINDA WENT OVER THE DRAFT WITH THE COUNTY AUDITOR AND COUNTY JUDGE, AND JUST KIND OF HAD SOME DISCUSSIONS.

AND IF YOU LOOK AT PAGE 40, UM, WHEN WE TALK ABOUT THE, THE PENSION LIABILITY GOING UP, THIS WASN'T A CHANGE MADE BY THE COUNTY WHERE, YOU KNOW, WE'VE SEEN HORROR STORIES OF, OF PENSIONS AND OTHER STATES WHERE THE BENEFITS THAT ARE BEING OFFERED ARE, ARE, THERE'S NO WAY THAT THOSE THINGS CAN BE PAID FOR.

THAT'S NOT WHAT'S HAPPENING HERE.

THIS IS A TC DRS PLAN THAT EVERY COUNTY IN THE STATE IS UNDER.

THE ONLY WAY THIS IMPACTS THE COUNTY IS THE PERCENTAGE THAT THEY ASK YOU TO CONTRIBUTE EVERY YEAR.

AND SO IF YOU LOOK OVER ON PAGE 40, THE REASON THAT THAT LIABILITY WENT FROM ABOUT 1.8 MILLION UP TO 9.6 WAS BECAUSE OF THE PERFORMANCE OF THE ASSETS THEY'RE HELD BY TCDS, NOTHING TO DO WITH THE COUNTY.

IF YOU REMEMBER, THESE ARE ALWAYS A YEAR BEHIND.

SO THIS IS MEASURED AS OF DECEMBER 31ST, 2018.

AND IF WE THINK BACK NOVEMBER AND DECEMBER OF 2018, THE MARKET DID NOT DO WELL OUT OF EVERYBODY'S CONTROL, BUT THESE NUMBERS, THESE DOLLARS ARE HELD BY THEM.

AND SO IF YOU LOOK THERE IN THE MIDDLE OF THE PAGE LAST YEAR, THEY HAD NET INVESTMENT INCOME OF A LITTLE OVER 10.2 MILLION FOR THE YEAR IN THE 2018 YEAR, IT WAS A DEFICIT 1.4, 9 MILLION.

SO YOU CAN SEE THERE'S A SWING OF $11 MILLION THERE, WHICH IS THE REAL REASON WHY THAT PENSION NUMBER WENT UP.

AND IF YOU GO ACROSS, YOU CAN SEE THAT NET PENSION LIABILITY.

I MEAN, IT'S BEEN 9.6 1.8 6.7 5.9 1.9.

SO YOU CAN SEE, AND EVERY SINGLE TIME THAT YOU CAN LOOK AT WHEN IT WENT UP OR DOWN IS BECAUSE OF THE PERFORMANCE OF THE ASSETS THAT ARE BEING HELD BY TC DRESSES.

IT'S JUST LIKE ANY OTHER RETIREMENT PLAN THAT PEOPLE ARE IN.

SO UNFORTUNATELY WITH THE WAY THOSE HAVE TO BE PRESENTED IN THE FINANCIAL STATE, GO DIRECTLY TO THE BOTTOM LINE.

SO YOUR, YOUR NET ASSET NUMBER IS GOING TO KIND OF GO LIKE THIS.

SO I JUST WANTED TO BE SURE AND POINT THAT OUT WHEN YOU LOOKED AT THIS AND SEE THAT IT'S IN A DEFICIT POSITION, YOU KNOW, I DON'T WANT PEOPLE GETTING ALARMED BECAUSE I THINK FOR THE 19 YEAR, THE MARKET'S GOING TO HAVE GONE THROUGH THE ROOF.

AND I THINK THIS THING WILL FLIP.

AND THEN OBVIOUSLY NOW WITH THE VIRUS AND WITH THE WAY THE MARKET'S BEEN IN 2020, PROBABLY GOING TO GO THE OTHER WAY.

SO IT'S JUST GOING TO KEEP DOING THIS JUST LIKE EVERYTHING ELSE DOES.

SO THAT JUST WANTED TO POINT OUT THAT THAT'S THE REASON WHY THOSE NUMBERS ARE IN A DEFICIT POSITION.

AND IF WE LOOK ON PAGE 11, WHICH IS A MORE MEANINGFUL OR CONTROLLABLE NUMBER, YOU CAN LOOK AT PAGE 11 AND THAT THE GENERAL FUND BALANCE THERE IS A LITTLE OVER ALMOST 8.6 MILLION.

I KNOW SEVERAL YEARS AGO, THAT NUMBER GOT VERY SMALL.

I ACTUALLY PROBABLY IN A DEFICIT POSITION IF I REMEMBER CORRECTLY, IS THAT RIGHT? YEAH.

SO THROUGH A LOT OF, UH, WORK THROUGH THE COUNTY, THROUGH ALL THE DEPARTMENTS, THROUGH ALL THE PEOPLE HERE, THAT NUMBER HAS GONE UP TO ABOUT 8.6 MILLION A YEAR, ALMOST RIGHT IN THE SWEET SPOT OF WHERE JIA FILET RECOMMENDS THAT YOU BE.

THEY LIKE TO SEE ABOUT THREE AND A HALF MONTHS OF EXPENDITURES IN FUND

[00:10:01]

UM, AS YOU CAN SEE WITH WHAT WE'RE GOING THROUGH NOW, HAVING FUN BALANCES, UH, IS A VERY GOOD THING TO HAVE.

UM, THE REASON THAT YOU HAVE THAT THERE IS IF YOU, IF YOU LOOK AT HOW THE COUNTY GETS FUNDED, IT'S PREDOMINANTLY THROUGH PROPERTY TAXES AND, AND AFTER JANUARY 31ST, YOU KNOW, THEY COME IN BIG, BIG, BIG, AND THEN THEY JUST REALLY DON'T HAVE ANY REVENUE COMING IN, HAVE ANY SIZABLE AMOUNTS FOR REST OF THE YEAR.

SO THAT WHEN PEOPLE LOOK AT THIS AND SAY THAT, YOU KNOW, THERE'S JUST MONEY BEING HELD AND IT'S NOT BEING SPENT, THIS IS AS A ONE POINT IN TIME.

AND YOU HAVE TO LOOK AT HOW THE COUNTY GETS FUNDED THROUGHOUT THE YEAR.

SO THAT'S WHY THEY RECOMMEND THAT YOU HAVE THAT 3.5 MONTHS OF EXPENDITURES THERE AND YOU GUYS ARE RIGHT ABOUT THERE.

UM, SO THE ONLY FUNDS THAT MEET THE CRITERIA TO BE PRESENTED INDIVIDUALLY, IF YOU LOOK AT PAGE 11 OR YOUR GENERAL, YOUR GENERAL ROAD BRIDGE AND YOUR CONSTRUCTION PROJECTS, FUNDS, UH, COUNTY ENDED UP WITH ABOUT A LITTLE OVER 33.7 MILLION IN CASH.

UM, BIGGEST LIABILITY THERE ON THOSE STATEMENTS IS YOUR ACCOUNTS PAYABLE, WHICH IS SERVICES THAT WERE PROVIDED BEFORE NINE 30, BUT NOT PAID FOR UNTIL AFTER VERY EASY TO TEST.

AND, AND REALLY THE GOOD THING ABOUT ALL OF THESE NUMBERS HERE IS WHEN WE LOOK AT AUDIT WORK, WE LOOK AT RISK AND OF THAT $33 MILLION OF CASH.

WE WERE ABLE TO CONFIRM 100% OF THAT WITH OUTSIDE ENTITIES, WHICH AS AN AUDITOR, IT'S KIND OF LIKE AS LAW ENFORCEMENT, YOU CAN GET CONFIRMATION FROM SOMEBODY ELSE BESIDES THE COUNTY AUDITOR TO GO, AND HERE'S HOW MUCH CASH WE HAVE.

YOU CAN'T GET ANY BETTER EVIDENCE THAN THAT.

SO WE WERE ABLE TO TIE ALL OF THOSE CASH ACCOUNTS DOWN, SAME WITH ACCOUNTS PAYABLE, VERY EASY TO TEST, NOT A LOT OF RISK.

AND SO FROM A RISK STANDPOINT OF, YOU KNOW, ARE THERE ARE A LOT OF THINGS THAT ARE JUST INHERENTLY EASY TO MISREPRESENT.

THAT'S NOT WHAT TYPICALLY COUNTIES IN TEXAS HAVE.

THEIR, THEIR BALANCE SHEETS ARE VERY STRAIGHT FORWARD.

THERE'S NOT A LOT OF ESTIMATES HERE.

THERE'S NOT A LOT OF GUESSWORK.

SO WE FEEL VERY GOOD ABOUT THESE NUMBERS HERE.

UM, IF YOU LOOK OVER ON PAGE 14, AGAIN, THE GENERAL FUND, UH, STAYED UNDER BUDGET ON YOUR EXPENDITURES, UH, COLLECTED MORE REVENUE THAN YOU ANTICIPATED AND WERE ABLE TO ADD, UH, TO THE GENERAL FUND FUND BALANCE FOR THE YEAR, A BIG CHANGE IN YOUR CONSTRUCTION PROJECTS FUND.

THAT'S WHERE THE BOND MONIES GO.

THOSE ARE PUT IN ALL IN A LUMP SUM AND AS THOSE PROJECTS GET FUNDED, THAT MONEY GOES DOWN.

SO YOU CAN SEE THERE WAS, YOU KNOW, THAT FUND BALANCE LAST YEAR WAS ABOUT 20.6 MILLION THIS YEAR, IT'S 14.4.

BUT AGAIN, THAT MAKES TOTAL SENSE.

WE WERE ABLE TO LOOK AT THOSE LARGE EXPENDITURES AND VERIFY THAT THEY WERE FOR HIGHWAY PROJECTS AND THAT THAT'S A VERY REASONABLE, UH, DECREASE IN LIGHT OF WHAT TYPE OF FUNDING AND WHAT TYPES OF PROJECTS ARE GOING ON THERE.

SO, UM, THE REST OF THE REPORT IS PREDOMINANTLY THE NOTES.

THERE'S ALSO SOME COMBINING STATEMENTS THERE WHERE WE COMBINE THE, THE LESSER FUNDS INTO ONE COLUMN THAT GOES UP FRONT.

UM, ONE THING THAT I'D LIKE TO POINT OUT WHEN WE TALK ABOUT THE PENSION LIABILITIES, BECAUSE IT'S KIND OF A SENSITIVE SUBJECT AND IT NEEDS TO BE RECORDED UNDER GAP.

BUT IF YOU LOOK AT PAGE 32, THIS IS WHAT WE CALL AN ACTUARIAL ACCRUED LIABILITY.

MEANING ACTUARIES COME IN, THEY LOOK AT HOW LONG PEOPLE ANTICIPATE WORKING FOR THE COUNTY.

THEY LOOK AT HOW LONG THEY THINK PEOPLE WILL LIVE.

THEY LOOK AT ALL THESE DIFFERENT THINGS.

AND SO IF YOU LOOK ON PAGE 30, TWO, THEY'RE IN THE MIDDLE, YOU SEE WHAT'S CALLED A SENSITIVITY ANALYSIS AND TCD, IRS USES A DISCOUNT RATE OF 8.1%, WHICH THEY'VE JUSTIFIED.

AND WE FEEL AS REASONABLE IF THEY WOULD HAVE INCREASED IT TO 9.1, JUST 1% OF ONE NUMBER.

YOUR LIABILITY GOES FROM 9.6 MILLION TO BEING OVERFUNDED BY 620,000.

CONVERSELY, IF THEY USED 1% LOWER, YOUR NUMBER WOULD HAVE BEEN 22 MILLION.

SO YOU CAN SEE IF YOU'VE EVER LOOKED AT THEIR TCD IRS INFORMATION THAT THEY GIVE THE COUNTY EACH YEAR, YOU KNOW, UPDATING THE ACTUARIAL STUDY.

THIS IS JUST ONE NUMBER.

AND THERE ARE THOUSANDS OF NUMBERS THAT GO INTO THIS.

SO WE ARE REQUIRED TO PUT A LIABILITY ON THERE AND RECORD THIS.

MY POINT OF SHOWING YOU, THIS IS JUST ONE NUMBER.

IF YOU CHANGED IT, HOW SUBJECTIVE THAT NUMBER IS, THERE IS AN OBLIGATION THERE.

YOU KNOW, WE ALL CAN AGREE WITH THAT.

WHAT THAT NUMBER IS AT ONE POINT IN TIME, THAT'S A POINT OF CONJECTURE, BUT WHAT THEY ARE USING A VERY GOOD ACTUARIAL FIRM, THEIR PENSION PLAN IS RUN VERY WELL.

AND SO I JUST WANTED TO POINT OUT THAT THAT IS A LARGE NUMBER, AND I'M NOT MAKING LIGHT OF IT, BUT IT'S NOT A NUMBER THAT YOU EVER WRITE A CHECK FOR, LIKE YOUR DEBT, WHEN YOU, EVERY

[00:15:01]

YOU ARE PAYING THIS, BUT YOU'RE PAYING IT EVERY YEAR.

SO YOU'RE NOT BEHIND ON YOUR PAYMENTS.

YOU'RE EXTREMELY CURRENT.

IT'S JUST A MATTER OF, THIS IS THE RULE OF HOW THIS NEEDS TO BE RECORDED.

AND UNFORTUNATELY THAT'S HOW IT LOOKS ON HERE.

SO HOPEFULLY IN 19, THE MARKET LOOKED GOOD ENOUGH WHERE THIS NUMBER WILL COME BACK AND THAT'S PREDOMINANTLY WHY THAT NET POSITION NUMBER LOOKS THAT WAY.

SO I JUST WANTED TO SPEND A LITTLE TIME THERE AND KIND OF GO OVER THAT BECAUSE OF THOSE BALANCES THAT WERE THERE THIS YEAR, THE COUNTY DID NOT SPEND ENOUGH TO MEET THE THRESHOLD, TO HAVE A SINGLE AUDIT, BUT WE STILL HAVE TO DO THE AUDIT UNDER GOVERNMENT AUDITING STANDARDS.

AND THAT MEANS WE HAVE TO LOOK AT COLLATERAL.

WE HAVE TO LOOK AT LAWS AND REGULATIONS.

WE HAVE TO LOOK AT OKAY.

IF, IF YOU HAVE MONEY THAT'S BEEN COLLECTED FOR RECORDS MANAGEMENT.

WHEN WE LOOK AT THAT FUND, ARE YOU GOING AND BUYING MOTOR GRADERS WITH THAT MONEY? WE'RE LOOKING AT COMPLIANCE AND THINGS LIKE THAT.

AND OUT OF ALL, THE TESTING THAT WE DID, WE DID NOT HAVE ANY SIGNIFICANT DEFICIENCIES OR MATERIAL WEAKNESSES IN THE ITEMS THAT WE SELECTED FOR TESTING.

SO AGAIN, VERY GOOD.

AND JUST TO GIVE THE COUNTY AUDITOR'S OFFICE, A LOT OF CREDIT, THEY ESPECIALLY WITH DEALING WITH THIS VIRUS, BUT THEY PUT EVERYTHING THAT WE ASKED FOR IN PORTAL, WE'RE ABLE TO DO OUR WORK, YOU KNOW, UNOBSTRUCTED, EVERYBODY THAT WE DEALT WITH, WE HAVE TO GO OUT AND DO FRAUD INTERVIEWS.

NOBODY HAD ANY TYPE OF CONCERNS OR, OR BEING PRESSURED BY PEOPLE TO DO THINGS THAT THEY FELT WERE NOT WHAT THEY NEED TO BE DOING.

AND SO EVERYBODY THAT WE DEALT WITH THAT THE COUNTY WAS EXTREMELY HELPFUL, VERY KNOWLEDGEABLE AND VERY CONSIDERATE OF OUR AUDITORS.

AND I THINK THAT'S ONE OF THE REASONS WHY YOU HAVE AN AUDIT REPORT THAT LOOKS THIS WAY, AND I'D LIKE TO THANK THE AUDITOR AND ALL THE DEPARTMENTS AND COMMISSIONERS COURT FOR LETTING US BE HERE.

AND IF ALL MY AUDITS WENT LIKE THIS, I HAVE LESS GRAY HAIR THAN I DO, WHICH I'M PRETTY FORTUNATE.

SO YEAH, IT'S IN THERE.

YOU JUST GOTTA, YOU GOTTA LOOK HARD.

SOME OF US DON'T HAVE MUCH SYMPATHY WITH YOU ABOUT THAT, BUT REALLY THANK YOU ALL VERY MUCH.

AND IF YOU GUYS HAVE LOOKED AT THIS AND YOU HAVE ANY QUESTIONS AT ALL, I'LL BE GLAD TO ENTERTAIN THOSE NOW, BUT VERY GOOD.

ANYBODY HAVE QUESTIONS.

WELL, THANKS FOR THE REPORT.

CONGRATULATIONS WITH THE AUDITOR.

IT'S ALWAYS GOOD TO GET AN A PLUS, PARTICULARLY WHEN YOU'RE TALKING ABOUT PUBLIC MONEY.

SO JUST IN LIGHT OF 20, YOU KNOW, WE WERE OBVIOUSLY RIGHT IN THE MIDDLE OF THIS THING, SO I DON'T KNOW WHAT ALL IS GOING TO HAPPEN.

I KNOW THAT YOU'RE PROBABLY GOING, IF YOU HAVEN'T, YOU'RE PROBABLY GOING TO START GETTING SOME FUNDS, UH, YOU KNOW, TO HELP WITH SOME OF THESE COVERT EFFORTS.

SO I JUST, YOU KNOW, I'M GETTING THROUGH WITH THESE JUNE THIRTIES AND I'M GOING TO START CONTACTING EVERYBODY, SEEING IF THEY HAVE GOT SOME FUNDS AND SEEING IF WE CAN BE A RESOURCE FOR, IF YOU HAVE QUESTIONS, WE MIGHT BE ABLE TO BE ABLE TO FIND SOME, SOME ANSWERS THAT ARE A LITTLE BIT HARDER TO FIND THAN OTHERS.

AND JUST TRY TO BE A CONDUIT TO MAKE SURE THAT, THAT YOU USE THAT MONEY PROPERLY AND THAT YOU MAXIMIZE USING THAT MONEY AS MUCH AS POSSIBLE.

SO HOPEFULLY WE'RE, THIS WILL GET BETTER.

I KNOW EVERYBODY'S READY FOR IT TOO, BUT, BUT WE ARE PREPARED TO BE ABLE TO TEST IF YOU GET A LARGE SUM AND IT DOES MEET THE CRITERIA TO BE TESTED BY THAT TIME, WE WILL BE ABLE TO TEST THOSE FUNDS AND MAKE SURE THAT THAT THINGS ARE DONE PROPERLY.

ASK THEM DO WHAT I FIGURED YOU WOULD BE.

WELL NOW, NOT JUST WITH THAT, BUT WITH OTHER THINGS TOO.

YEAH.

OKAY.

THANK YOU VERY MUCH, JOHN.

I APPRECIATE IT.

THANK YOU ALL VERY MUCH.

APPRECIATE IT.

UH, SO, UH, WELL, I GUESS WHAT I'D BE LOOKING FOR WOULD BE A MOTION TO ACCEPT THE FYI 2019 AUDIT REPORT.

I'LL MAKE A MOTION TO ACCEPT.

WE HAVE THAT MOTION TO ACCEPT FROM COMMISSIONER BARBER IS HER SECOND I'LL SECOND SEGMENT COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE, THOSE OPPOSED.

NO, THAT MOTION CARRIES

[4. Judge Richards; Discuss and consider appointment of an elected official to the Regional Transportation Council board.]

THIS IS KIND OF A LONG STORY, BUT I'M NOT GOING TO GIVE YOU ALL THE DETAILS.

COFFIN COUNTY HAS NOT HAD A REPRESENTATIVE.

UH, WE, WE'VE NOT HAD A SEAT ON THE RTC BOARD, OR WE ACTUALLY HAVEN'T EVEN, UH, FOR SOME TIME HAD A BEEN DESIGNATED AS THE ALTERNATE SEAT.

THE WAY THAT WORKS IS THE COUNTY.

UH, WE SHARE THAT SEAT WITH ELLIS COUNTY, THE COUNTY THAT HAS THE LARGEST POPULATION HAS THE PREROGATIVE OF APPOINTING

[00:20:01]

THEY CALL THE CLUSTER, WHICH WOULD BE THESE TWO COUNTIES AND THE LARGEST CITIES AND OUR COUNTIES.

UM, SO AFTER A LITTLE BIT OF RESEARCH, WE FIGURED OUT THAT, UM, ELLIS COUNTY HAS, THEY WANT TO CONTINUE TO HOLD THE, THE PRIMARY SEAT.

AND WE HAVE THE AUTHORITY TO APPOINT AN ELECTED OFFICIAL FROM THE COUNTY AS THE ALTERNATE, UM, THE BYLAWS OR THE RTC SUGGEST THAT THAT, THAT, THAT SEAT IS ALTERNATED BETWEEN, UH, COUNTIES IN THE CLUSTER.

BUT WE HAVEN'T HAD THAT GOING ON FOR YEARS, I GUESS.

SO WHAT YOU GUYS, WHAT I WOULD ASK YOU GUYS TO DO IS WE NEED TO TALK ABOUT WHO WE WOULD WANT TO APPOINT AS THE ALTERNATE TO OUR, AS OUR RTC BOARD MEMBER.

SO THAT CAN BE ANY ELECTED OFFICIAL.

DID YOU YOU'VE BEEN ATTENDING THOSE MEETINGS ALREADY? I MEAN, I HAVEN'T BEEN JUDGE WHAT, UH, WHAT'S THERE, WHAT'S THE POPULATION DIFFERENCE NOW? OH, I DON'T KNOW.

IT'S A 20, 30,000.

UH, THEY'RE IN THERE.

THEY'RE, THEY'RE GROWING FAST ALSO.

SO THEY'RE GOING TO BE THE LOW, THEY'RE GOING TO BE THE LARGEST POPULATION, UH, COUNTY PROBABLY FOR SOME TIME.

YUP.

THEY ARE.

WELL, I THINK, UH, YOU KNOW, AS COMMISSIONER BARKER POINTS OUT, YOU'VE BEEN ATTENDING AND YOU'RE OBVIOUSLY ATTUNED TO THIS, SO IT WOULD SEEM TO ME THAT THE LOGICAL REPRESENTATIVE FOR COCHRAN COUNTY WOULD BE THE COUNTY JUDGE.

OKAY.

SO A LESS THERE'S OTHER DISCUSSION.

I'LL MAKE A MOTION THAT WE APPOINT THE COUNTY JUDGE TO BE OUR REPRESENTATIVE TO THE RTC.

OKAY.

WE HAD THAT MOTION FROM COMMISSIONER CAGES OR A SECOND, SECOND, SECOND WITH COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

AYE, AYE.

THOSE PPOS KNOW THAT MOTION CARRIES

[6. Constable Johnson; Discuss/Consider approving deputations of Roy Williams Jr. and Aaron Ross as Reserve Constable positions for Kaufman County Pct. 2 Constable's Office.]

CONSTABLE JOHNSON DISCUSS, CONSIDER APPROVING DEPUTIZATION OF ROY WILLIAMS JR.

AND AARON ROSS HAS RESERVED CONSTABLE POSITIONS FOR COPLAND COUNTY PRECINCT TWO.

THANK YOU, JUDGE.

GOOD MORNING COMMISSIONERS.

UM, SO WHAT I HAVE BEFORE YOU IS, UH, TWO INDIVIDUALS THAT COME HIGHLY REPRESENTATIVE.

UH, BOTH OF THEM HAVE MASTERPIECE OFFICER LICENSE.

MR. WILLIAMS ACTUALLY COMES FROM THE DALLAS COUNTY DISTRICT ATTORNEY'S OFFICE.

HE HAS, UH, 27 YEARS IN LAW ENFORCEMENT.

UM, AND MR. ROSS HAS 10 YEARS IN LAW ENFORCEMENT.

HE ACTUALLY COMES FROM DPS OFFICE.

UM, BOTH OF THEM AFTER DOING THEIR BACKGROUND HAS, UH, VERY, BEEN HIGHLY RECOMMENDED, UM, BY THE AGENCIES THAT THEY WORKED WITH.

AND I THINK THAT THEY WOULD BE A HUGE ASSET TO PRECINCT TWO, ALONG WITH THE COMMUNITY OF 40, WITH THEIR EXPERIENCE THAT THEY HAVE GOING ON WOULD BE VERY BENEFICIAL.

AND I'M SORRY THAT MR. WILLIAMS COULDN'T MAKE IT.

HE ACTUALLY HAD A FAMILY EMERGENCY HAPPENED LAST NIGHT DURING THE STORMS, SO HE CAN NOT MAKE IT HERE THIS MORNING.

HE APOLOGIZE.

AND IF WE NEED TO RESET THIS, WE'D BE MORE THAN HAPPY TO RESET HIS QUESTIONS.

NO, NO, I DON'T.

I DON'T, I DON'T REALLY THINK IT'S NECESSARY TO RAISE GAMES.

I MIGHT SAY I'LL BE THERE ON THAT, ON THIS PERSON THAT MANY YEARS IN LAW ENFORCEMENT MAY BE SOLVED OR THIS THAT'S GOOD.

I'LL MAKE A MOTION FOR THIS.

YOU MAKE A MOTION TO APPROVE THOSE TWO POSITIONS.

UH, COMMISSIONER PHILLIPS MAKES A MOTION APPROVE THOSE TWO RESERVE CONSTABLE POSITIONS.

IS THERE A SECOND? OH, SECOND SEGMENT COMMISSIONER BARBARA DISCUSSION.

JUST, JUST ONE QUESTION.

THOSE ARE, SO THESE RESERVE DEPUTIES, ARE THEY UNFUNDED? THEY WANT ME THERE.

YES, SIR.

THEY ARE.

YEAH.

THEY PAY FOR THEIR OWN BONDS, COMMISSIONER CAGE.

SO THEY PAY FOR EVERYTHING.

THAT'S NOT SOMETHING THAT THE COUNTY HAS TO.

WE MADE SURE OF THAT WHEN WE STARTED THE RUSH ORDERS TO A WHILE BACK THAT WAY, THE COUNTY DOES NOT TAKE A HIT ON IT.

OKAY.

WE HAVE A MOTION IN A SECOND.

IS THERE MORE DISCUSSION HEARING? NONE.

THOSE IN FAVOR SIGNIFY BY SAYING AYE.

AYE.

OPPOSED.

NO MOTION CARRIES.

THANK YOU CONSTANTLY.

THANK YOU, JUDGE.

[7. Rebecca Lundberg;Discuss/Consider entering Interlocal Agreement between Kaufman County and Kaufman County Fresh Water Supply District No. 1-C.]

NEXT ITEM DISCUSSED.

CONSIDER ENTERING INTERLOCAL AGREEMENT BETWEEN COFFIN COUNTY AND KAUFMAN COUNTY, FRESH WATER SUPPLY DISTRICT.

NUMBER ONE.

SEE, I DON'T KNOW, WHO'S CARRYING THIS SINCE I'M FILLING IN FOR MISS LUNDBERG.

I WILL TELL YOU THAT WHAT I KNOW IS WE WERE APPROACHED BY THE FIRST ONE WERE SUPPLIED DISTRICT NUMBER ONE Z, OTHERWISE KNOWN AS WINDMILL FARMS ABOUT, UM, A BIG THING.

OUR TRAFFIC REGULATION AGREEMENT SPECIFICALLY, THEY'D LIKE TO IMPOSE SOME, UH, SPEED LIMITS WITHIN THEIR DISTRICT.

AND IN ORDER TO DO THAT, THEY NEEDED TO ENTER INTO THIS AGREEMENT WITH THE COUNTY,

[00:25:01]

SO THAT'S WHAT'S BEFORE YOU RIGHT NOW IS THE AMENDED INTERLOCAL AGREEMENT BETWEEN US AND THE FRESH WATER SUPPLY DISTRICT.

AND THE SOLE PURPOSE IS TO PUT IN SOME TRAFFIC SPEED ON IT.

DIDN'T WE JUST DO THIS OR DO WE JUST HAVE SOMETHING ON THEM WITH ALLOWING THEM TO PUT UP? WE JUST ENTERED INTO A INNER LOCAL AGREEMENT WITH THE SHERIFF'S DEPARTMENT AND EVERYBODY TO, TO BE ABLE TO WRITE TICKETS.

OKAY.

OKAY.

BASICALLY, RIGHT.

YES.

AND FORCED THE LAWS AS WHAT WE ENTERED INTO LAST.

AND THIS IS, THIS IS WHERE THEY'RE GOING TO POST ACTUAL SPEED LIMIT SIGNS SO THEY CAN ACTUALLY WRITE A SPEED LIMIT TICKET.

JARED CONSTABLE LOFTS, HIGHWAY PATROL, ANYBODY THAT GOES THROUGH THEIR MAIL, WRITE A TICKET.

OKAY.

UH, IS THERE A MOTION REGARDING ITEM SEVEN? I'LL MAKE A MOTION, A MOTION TO APPROVE THE INNER LOCAL AGREEMENT RAYMOND FROM COMMISSIONER PHILLIPS IN SECOND, SECOND, SECOND COMMISSIONER HUNT DISCUSSION.

OKAY.

CAN I JUST ASK YOU A QUESTION WHO, WHO THEN MAKES THE DETERMINATION ABOUT THE APPROPRIATE SPEED LIMIT? IS THAT DONE IN CONSTANTLY DOING IT ON THE STATE REGULATIONS? WHETHER THE WORDS DOING THE SAME AS THE COUNTY.

SO IT'S THE SAME SPEED LIMIT.

THEY'RE 35, JUST LIKE OUR COUNTY ROADS EXCEPT IN THE SCHOOL DISTRICT AREA.

I THINK THEY HAD A 25 IN THERE ON THE SO JUST IT'S.

SO THAT'S PART OF THE AGREEMENT THAT FAILED THAT THEY'LL MEET.

THE STATE MAY HAVE TO USE THE SAME STATE REGULATIONS.

WE HAVE A MOTION AND A SECOND FOR APPROVAL ON ITEM SEVEN IS ANY MORE DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE LET'S POSE.

NO, THAT MOTION CARRIES

[8. Discuss/Consider exiting regular meeting and enter into public hearing.]

UH, IS THERE A MOTION TO EXIT REGULAR MEETING ENTER INTO A PUBLIC HEARING? MAKE MOTION? WE HAVE EMOTIONAL COMMISSIONED BARBERS OR SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR.

AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES.

UH,

[9. Public Hearing; Receive input from the public regarding setting speed limit and placing signs on the following roads within the Kaufman County Fresh Water Supply District No. 1-C, Pct. 2: setting a 25 mph speed limit and placing signs for same on Flint Rock Drive, Granite Rock Trail, Marble Falls Drive, Flowering Spring Drive, Clear Springs Drive, Perch Drive, Calla Drive, Cat Tail Way, Mares Tail Drive, Spyglass Drive, Road A, Road B, Road G, Juniper Drive, Cedar Park Drive, Wildwood Drive, Fairview Drive, Cone Flower Drive, Gardenia Drive, Fresia Lane, Bluebell Drive, Brook Meadow Drive, Natchez Drive, Fair Crest Trail, Dewberry Drive, Sumac Drive, Aster Trail, Northridge Drive, Rose May Drive, Preston Trail, Chisolm Trail, Songbird Drive, Cobblestone Trail and setting a 35 mph speed limit and placing signs for same on Reeder Road, Iron Gate Boulevard, Windmill Farms Boulevard in the Kaufman County Fresh Water Supply District No. 1-C, Kaufman County Pct. 2.]

NUMBER ONE, PRECINCT TO SETTING A 25 MILE AN HOUR SPEED LIMIT AND PLACING SIGNS FOR THE SAME ON FLINT ROCK DRIVE, GRANITE ROCK TRAIL, MARVEL TRAIL DRIVE.

I'M NOT GOING TO READ, THIS IS ALL A MATTER OF RECORD.

I'M GOING TO READ ALL THE NAMES OF THESE STREETS.

UM, SO WE'RE IN A PUBLIC HEARING.

DOES ANYONE WITH US CARE TO SPEAK IN FAVOR OF THIS PROPOSED ACTION TO THE COURT? IS THERE ANYONE WITH HIS HEARING THAT WOULD CARE TO SPEAK IN OPPOSITION TO THIS PROPOSED ACTION ON THE COURT? OKAY.

WE DON'T HAVE ANYONE COMING FORTH.

UH, NEXT ITEM, DISCUSS,

[10. Discuss/Consider exiting public hearing and enter back into regular meeting.]

IS THERE A MOTION? I'LL MAKE A MOTION.

WE HAVE MOTION TO, UH, GO BACK INTO A REGULAR MEETING FROM COMMISSIONER BARBERS OR SECOND, SECOND, SECOND FROM COMMISSIONER CAGE.

DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

I SUPPOSE KNOW THAT MOTION CARRIES

[11. Discuss/Consider setting 25 mph speed limit and placing signs for same on Flint Rock Drive, Granite Rock Trail, Marble Falls Drive, Flowering Spring Drive, Clear Springs Drive, Perch Drive, Calla Drive, Cat Tail Way, Mares Tail Drive, Spyglass Drive, Road A, Road B, Road G, Juniper Drive, Cedar Park Drive, Wildwood Drive, Fairview Drive, Cone Flower Drive, Gardenia Drive, Fresia Lane, Bluebell Drive, Brook Meadow Drive, Natchez Drive, Fair Crest Trail, Dewberry Drive, Sumac Drive, Aster Trail, Northridge Drive, Rose May Drive, Preston Trail, Chisolm Trail, Songbird Drive, Cobblestone Trail and setting a 35 mph speed limit and placing signs for same on Reeder Road, Iron Gate Boulevard, Windmill Farms Boulevard in the Kaufman County Fresh Water Supply District No. 1-C, Kaufman County Pct. 2]

UH, IS THERE A FEW GENERAL QUESTIONS? IS THERE A MOTION REGARDING ITEM 11? LIKE EMOTIONAL, GO AHEAD AND SET THE SPEED LIMIT 25 MILES.

NOW COMMISSIONER HUNT MAKES A MOTION TO, UH, ON AUTUMN 11 TO SET THE SPEED LIMIT TO 25 MILES AN HOUR.

IS THERE A SECOND? WE NEED TO ADDRESS THE 35 MILES.

SO I'M SORRY.

THERE ARE TWO, THERE ARE TWO THINGS.

TWO SPEED LIMITS IN THERE.

UH, AND COMMISSIONER HUNTER, YOU MIGHT WANT TO, WOULD YOU CONSIDER MANY OF YOUR MOTION TO SET 25 MILE AN HOURS ON THOSE LISTED AT 25 AND THEN 35 MILE AN HOUR FOR THOSE LISTED 35? YES, SIR.

OKAY.

SO WE HAVE THAT AMENDED MOTION.

IS THERE A SECOND, SECOND, SECOND FROM COMMISSIONER KATE'S DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE PO'S KNOW THAT MOTION CARRIES.

THANK YOU, SIR.

FOR THAT, FOR ME,

[12. Rebecca Lundberg; Discuss/Consider approving donation of roadway materials/construction of CR 260; Pct. 1.]

WE'VE GOT 12 YEAR 12 IS COUNSELING.

I'M SORRY.

I'M ON ADAM 12, RIGHT?

[00:30:03]

WELL, WE HAVE TWO DIFFERENT VERSIONS OF THE AGENDA AND I'M GOING TO CLAIM THAT MY VERSION IS THE OFFICIAL VERSION.

I DON'T KNOW WHY THIS IS HERE YOU GO.

UH, OKAY.

ALRIGHT THEN.

SO ITEM 12 IS A DAB DISCUSSED, CONSIDER APPROVING DONATION OF ROW OF MATERIALS, CONSTRUCTION FOR COUNTY ROAD TWO 60 PRECINCT ONE.

SO LENNAR HOMES IS A AGREEING TO DONATE MATERIALS WITH THE MARKET VALUE OF 833240 CENTS FOR IMPROVEMENTS TO COUNTY ROAD TWO 60.

THIS IS BLAME IT'S IN PERSON ONE.

YES.

AND SO WE HAVE THAT DONATION.

WE NEED TO ACCEPT IN ORDER TO GET THOSE HURDLES AND FIX THE ROAD QUESTIONS.

WHAT'S THE TOTAL AMOUNT, EIGHT 33, 240 CENTS.

THANK YOU.

IS THERE A MOTION? I'M LIKE A MOTION THAT WE ACCEPT THE ROADWAY MATERIALS CONSTRUCTION.

TWO 60 COMMISSIONER HUNT, UH, MAKES A MOTION TO ACCEPT THOSE ROADWAY MATERIALS.

IS THERE A SECOND, SECOND, SECOND, WHERE COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES

[13. Rebecca Lundberg; Discuss/Consider approving maintenance bond for construction donation on CR 260; Pct. 1.]

SO IN ADDITION TO THE GROWTH MATERIALS THAT THEY'VE DONATED, THEY'RE AGREEING TO ENTER IN THIS MAINTENANCE BOND.

IT'S GOOD FOR TWO YEARS TO MAINTAIN THE ROAD.

ONCE IT'S BEEN REPAIRED, THE VALUE OF THAT IS $159,191 AND 55 CENTS.

AND THAT MAINTENANCE BOND HAS BEEN UNDERWRITTEN BY PULLING AMERICAN, OTHERWISE KNOWN AS OR QUESTIONS.

IS THERE A MOTION, MIKE EMOTION? WE APPROVED THE MAINTENANCE BOND FOR THE CANNON ROAD TWO 60, UH, COMMISSIONER HOMEX MOTION TO APPROVE THE MAINTENANCE BOND AS PRESENTED.

IS THERE A SECOND, A SECOND, SECOND PERMISSION TO PHILLIPS DISCUSSION FAVOR SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES ITEM 14.

[14. Rhonda Hughey; Discuss/Consider the preservation of 30 Record Books for the District Clerk's Office by Kofile Technologies, Inc. Under TXMA-18-3602.]

GOOD MORNING.

OKAY.

I'M HERE, UH, ASKING FOR APPROVAL.

UM, I'VE GOT ABOUT 30.

WELL, I'VE GOT MORE THAN 30 RECORD BOOKS AS NEEDS TO BE PRESERVED.

STARTING PART OF OUR PRESERVATION, UH, FOR THE COUNTY.

THEY'RE GOING TO START, I'VE GOT ENOUGH TO DO 30 BOOKS THAT $107,000 THAT WILL BE TAKEN OUT OF A RECORD PRESERVATION FUND.

I'M ASKING FOR APPROVAL.

IF YOU HAVE ANY QUESTIONS, MR. REED ROACHES HERE WITH ME.

IF ANYBODY HAS ANY QUESTIONS, HE WILL BE, HIS COMPANY WILL BE PRESERVING OUR BOOKS FROM CO FILE TECHNOLOGIES.

HOW LONG WILL IT TAKE? MMM, PROBABLY SIX TO NINE MINUTES.

AND THEN I'VE GOT A CABINET THAT THEY'RE GOING THAT PROVIDE, WELL ALSO IN THIS QUOTE TO WE'LL STORE THOSE IN, BUT I'VE GOT A LOT MORE BOOKS AFTERWARDS, BUT YEAH, I'VE SEEN THEM.

AND WHAT ARE, WHAT ARE THE YEARS RANGE? 1800, 1800 1970, I THINK.

WOW.

WHAT'S THE READER'S DIGEST METHOD THAT THE RECORDS ARE PRESERVED.

HOW ARE THEY ACTUALLY PRESERVED? WELL, UM, SURE.

YEAH.

MAKE, MAKE US A LESSON.

MMM, WELL ACTUALLY PROFILE IS BACK IN CONSIDERABLE WORK FOR COFFEE YEARS.

UM, ONE OF OUR GOOD TESTIMONIES IS BACK HERE IN THE COUNTY CLERK'S OFFICE, BUT, UH, THESE RECORDS START IN THE LATE TO MID 1850S AND GO UP THE ONES WE'RE DOING NOW UP TO, HE SET UP TO ABOUT 1970 AND WE PICK UP THE ORIGINAL BOOKS.

UH, WE HAVE A LAB AND A PRESERVATION LAB IN BALTZ IN DALLAS, TEXAS.

THIS IS WHERE WE'VE DONE THE WORK FOR KAUFMAN COUNTY.

UH, AND WE START BY THIS ASSEMBLING THESE, THESE ARE BOUND BOOKS, STITCHED AND HANDWRITTEN, AND WE TALK, UH, START BY DISASSEMBLING THESE BOOKS.

WE PREPARE THE PAGES AND THE ONES THAT HAVE DOG HERE, THE ONES THAT HAVE CRUMBLED, WHERE, AND IF YOU ALL EVER GO LOOK IN SOME OF THOSE BOOKS, WHEN YOU OPEN UP, THERE'S ACTUALLY PIECES THAT WILL COME OUT ON THE GROUND OF THESE PAGES BECAUSE THEY'RE THE PIPER IS THE CHAIR AIDING BECAUSE OF THE ACIDITY.

AND THAT'S ONE OF THE KEY POINTS.

THE ACIDITY IN THE PAPER IS ACTUALLY WHAT TURNS THEM BROWN AND BRITTLE.

SO WE, UH, WE REPAIR PAGES

[00:35:01]

WE INSPECT EACH AND EVERY PAGE, AND THEN WE HAVE A AND SET UP LOCATION PROCESS.

AND IT'S A CHEMICAL THAT AFTER WE'VE GOT THE PAGES RESTORED AND REPAIRED, WE ACTUALLY SPRAY THESE PAGES AND IT PULLS ALL THE ACIDITY OUT OF THE PAPER, WHICH STABILIZES THAT PAGE.

AND AFTER THAT WORK IS DONE AND WE ACTUALLY WILL TAKE THAT THAT'S BEEN REPAIRED AND RESTORED AND BEING CERTIFIED AND WE ENCAPSULATE IT, NOT PERMANENTLY ENCAPSULATE IT LIKE IN THE OLD DAYS WHEN YOU'D LAMINATE YOUR DRIVER'S LICENSE AND HOPING IT LASTS FOREVER, IT'S ACTUALLY IN A ACID FREE SLEEVE THAT CAN, WHERE THE PAGE CAN BE TAKEN OUT AND REMOVED AND PUT BACK IN.

AND THEN THEY'RE PUT INTO NEW BINDERS, THEY'RE LOOSE LEAF BINDERS, WHERE YOU CAN TAKE THE PAGE OUT AND MAKE COPIES IF SOMEBODY WANTED AN ORIGINAL PAGE AND THE BINDERS THAT WE PUT THEM IN.

AND WE DID THE FIRST, UH, EIGHT BOOKS OF THIS A COUPLE OF YEARS AGO.

AND, UM, UH, WHERE YOU CAN ACTUALLY TAKE THE PAGE OUT TO MAKE COPIES.

BUT THE BINDERS THAT WE USE WHERE WE PUT THE RESTORED BOOKS BACK IN ARE ACTUALLY, UH, WATER RESISTANT AND FIREPROOF.

UH, SO YOU'VE GOT ALL OF THAT GOING FOR YOU.

AND THEN, LIKE RHONDA SAID THAT WE INCLUDED IN THE PRICE OF THIS, THE SHELVING THAT HOUSES, THESE NEW BINDERS.

SO BASICALLY YOU'RE TAKING YOUR ORIGINAL RECORDS AND PUTTING IT EACH PAGE OF EACH BOOK IN A TIME CAPSULE THAT, UM, SO THESE ORIGINAL RECORDS WILL BE GOOD WHEN OUR GRANDKIDS, GRANDKIDS ARE ALL DEAD AND GONE.

UM, THE WORK THAT WE DO IS THERE IN DALLAS AND ALL THE PIPES THAT WE HAVE.

AND BY THE WAY WE HAD, UH, THROUGH THIS CORONAVIRUS, WE'D ACTUALLY, UH, WE MAINTAINED OUR POSITION WITH THE EMPLOYEES.

WE HAVE ABOUT 60 HOURLY WRITING EMPLOYEES FROM THESE PAGES, UM, THAT WE KEPT ON FOR THREE WEEKS.

CAUSE WE THOUGHT IT WOULD BE OVER.

AND THEN EVENTUALLY WE FURLOUGHED THEM, MAY THE 12TH, WE BROUGHT BACK 25% OF THEM AFTER WE HAD REPOSITIONED OUR FACILITY.

UH, THEN FOLLOWING THAT, WE BROUGHT BACK THE OTHER 25% AND THE FOLLOWING MONDAY, WE BROUGHT BACK THE WHOLE CREW.

SO, UH, AND THEN IN RHONDA AND, AND LAURA HAVE SEEN OUR FACILITY AND IT'S AN INCREDIBLE, AND I THINK MAYBE EVEN I AM, YEAH, I'VE BEEN THERE.

YEAH.

I SUGGEST TO EVERYBODY, I THINK, I THINK COMMISSIONER CASE WOULD REALLY ENJOY IT.

AND HE HE'S IN THE, THAT KIND OF TELLING YOU, IT'S VERY IMPRESSIVE TO GO OVER AND WATCH THEM DO THE SIDES.

IT'S REALLY AN INCREDIBLE FACILITY.

THAT'S A LUCKY TELL HIM WHERE IT CAME FROM, TELL THEM WHO, THE ONLY PREVIOUS AND HOW Y'ALL CAME, THE OWNER, MR. RHODES IN THE BASEMENT, THE WAY IT'S MADE.

IT'S THE BUILDING THAT WE'RE IN WAS THE OLD EASTMAN KODAK BUILDING, WHICH IS, UH, IT'S UM, ABOUT 80,000 SQUARE FEET.

AND IT WAS ACTUALLY A FALLOUT SHELTER FOR LOVE FIELD BACK DURING THE CUBAN MISSILE CRISIS.

AND WE THOUGHT IT WAS ALL COMING TO AN END.

THIS WAS ACTUALLY THE HOTSPOT FOR LOVE FIELD REPOSITION, ALL THEIR CONTROL TOWERS AND EVERYTHING.

AND IT'S ANY, LIKE I SAID, IT'S REALLY AN IMPRESSIVE FACILITY.

AND IF YOU'RE, IF YOU'RE INTO THAT, YEAH.

YOU JUST COME AND SPEND THE ENTIRE DAY COMMISSION.

WE'D BE GLAD TO HAVE.

UM, UM, BECAUSE LIKE I SAID, YOU KNOW, WE ARE, WE UNDERSTAND, AND THIS IS ALL WE DO.

UM, THIS IS THE ONLY BUSINESS THAT WE'RE IN IS WITH, UH, OFFICIAL PUBLIC RECORDS.

AND THE WORK THAT'S DONE IS, UH, WE, IT OUT OF THE VAULT AND I DON'T MEAN LIKE A CLOSET.

I MEAN, THIS IS AN HONEST TO GOSH, VAULT WAS STILL DOORS.

WE PULL IT OUT DURING THE DAY, PEOPLE WORK ON IT.

EVERY STROKE, EVERYTHING THAT'S DONE IS LOGGED IN AT THE END OF THE DAY, WE PUT IT BACK IN THE VAULT.

UM, SO, YOU KNOW, AND WE HAD A, DURING THE VIRUS, MOST OF OUR, A LOT OF OUR WORK THAT ACCOUNTING PEOPLE AND WHATNOT COULD WORK FROM HOME.

AND OBVIOUSLY THESE PEOPLE HAD TO BE ON SITE.

SO WE'RE BACK UP AND RUNNING A HUNDRED PERCENT, BUT ANYTIME I'LL TELL YOU WHAT I'LL DO, I'LL SEND YOU AN EMAIL WITH MY CONTACT INFORMATION.

IT'S A IT'S RIGHT OVER BY LEFT FIELD.

AND SO IT'S NOT A, YOU KNOW, IT'D BE AN EASY TRIP FOR YOU.

THEY'RE INTERESTED IN THAT.

WELL, I'M A HISTORY MAJOR AND I JUST, I JUST KNOW HOW REALLY IMPORTANT PRESERVING OUR HISTORY AND PRESERVING THESE RECORDS ARE FOR, UM, YOU KNOW, NOT ONLY FOR THE, THE OFFICIAL, YOU KNOW, WHATEVER INSTANCES YOU MIGHT NEED THAT INFORMATION, BUT JUST AS A, THIS IS THE HERITAGE THAT, THAT, UH, AND THE LEGACY THAT WE LEAVE FOR THE FUTURE GENERATION.

SO I REALLY APPRECIATE THE, NOT ONLY THE CARE AND CONCERN THAT OUR CLERKS TAKE WITH THESE RECORDS, BUT, UH, UH, YOU KNOW, THE PROFESSIONALISM THAT YOU GUYS PUT INTO IT.

SO I, I JUST THINK THAT'S REALLY IMPORTANT AND I, AND IT COSTS A LOT OF MONEY.

SO I THINK IT'S IMPORTANT FOR OUR CITIZENS TO KNOW THAT WE'RE SPENDING IT WISELY AND FOR TRUE A, A TRULY MEANINGFUL PURPOSE.

WELL, I APPRECIATE IT.

THANK YOU.

THANK YOU.

THANK YOU.

ANYBODY ELSE HAVE ANY QUESTIONS?

[00:40:03]

MA'AM UM, OKAY.

WELL, WE HAVE, BEFORE US LOOKING FOR A MOTION TO APPROVE THAT PROJECT FOR PRESERVATION OF THOSE 30 RECORD BOOKS, IS THERE A MOTION ON MY MOTION? WE HAD THAT MOTION COMMISSIONER HUNT.

IS THERE A SECOND, A SECOND SEGMENT COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING, AYE.

AYE.

THOSE OPPOSED MOTION CARRIES

[15. Chelsea Endicott; Discuss/Consider motion to approve final plat for Harvey Estates.]

CONSIDER MOTION TO APPROVE THE FINAL PLAN FOR HARVEY ESTATES.

GOOD MORNING AND GENTLEMEN.

UM, SO HARVEY ESTATES, UM, IS A SUBDIVISION THAT WILL BE LOCATED IN PRECINCT FOR THE DEVELOPER FOR THAT WAS HASTY GOMEZ GOMEZ CREATED FOUR LOTS THAT WILL ALL GET THERE, FURNISHED FROM FM ONE 48.

UM, HE'S WENT THROUGH OUR POTTING PROCESS.

HE'S OBTAINED ALL OF THE APPROVALS THAT YOU GUYS SET FOR US ARE SET FORTH IN OUR REGULATIONS.

UM, SO IF THERE'S ANY QUESTIONS YOU'LL HAVE, I CAN ANSWER THEM QUESTIONS.

HEY BUDDY, IF NO QUESTIONS, IS THERE A MOTION I'LL MAKE THAT MOTION, JUDGE, UH, COMMISSIONER CATES MAKES A MOTION TO APPROVE THAT FINAL PLAT.

IS THERE A SECOND? I'LL SECOND SECOND WITH COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING I WAS SUPPOSED TO KNOW THAT MOTION CARRIES, UH, BACK

[16. Chelsea Endicott; Discuss/Consider motion to approve final plat for Shepard Place.]

HE'S HERE FOR TODAY FOR Y'ALL TO, UM, IT'S GOING TO LOCATED IN PRECINCT THREE.

UH, HE'S GONNA MAKE 16 LOTS.

ALL OF THEIR FRONTAGE ARE GONNA GET IT, UM, FROM THE COUNTY ROAD THREE 13, UM, HE'S RECEIVED ALL OF HIS APPROVALS FROM ALL THE DIFFERENT ENTITIES AS WELL.

UM, IF THERE'S ANY QUESTIONS YOU GENTLEMEN HAVE ABOUT IT, I CAN ANSWER ANYTHING YOU'VE GOT.

EXCUSE ME.

UH, MARK, COULD YOU TELL US A LITTLE BIT ABOUT THE HOMES ARE GOING TO BUILD OVER THERE, YOU KNOW, SIZE AND BASICALLY WHAT THEY'RE GONNA LOOK LIKE? YES, SIR.

WHAT A SILENT HOME, RIGHT BETWEEN 13 AND 1600 SQUARE FEET, ACTUAL LIVING SPACE, UH, WILL BE, UH, WE SAY A HUNDRED PERCENT BRICK, BUT DOES NOT INCLUDE THE, THE, UH, SALFORD RATIO, THE GARAGE DOORS, AND, UH, THEY'RE ALL CUSTOM HOMES, CUSTOM DESIGNED AND CUSTOM BUILT.

UH, THEY'LL RUN A RANGE FROM ABOUT, UH, TWO 10 UP TO ABOUT TWO 60.

ALL RIGHT.

OKAY.

ANY OTHER QUESTIONS? SURE.

UH, IS THERE A MOTION ON ITEM 16? I'LL MAKE MOTION TO BREW.

WE HAVE MOTION FROM COMMISSIONER BARBARA TO APPROVE THE FINAL PLAN FOR SHIPPER.

PLACES ARE A SECOND.

OH, SECOND SHAMAN COMMISSIONER HUNT, DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED.

NO MOTION CARRIES.

THANK YOU, CHELSEA.

OKAY.

[17. Raylan Smith; Discuss and consider award of contract for RFQ. 20-18: Request for Qualifications for CONSTRUCTION MATERIALS TESTING and GEOTECHNICAL ENGINEERING SERVICES]

AND GOOD MORNING.

GOOD MORNING.

WE HAD QUITE A FEW RESPONDENTS FOR THE GEOTECHNICAL AND CONSTRUCTION MATERIALS.

WE MET WITH THE CONSULTANT ENGINEER, AS WELL AS THE COUNTY ENGINEERING AND DEVELOPMENT SERVICES.

THEY WERE PART OF THE EVALUATION TEAM OF THE 12.

WE ARE RECOMMENDING FIVE CONTRACTS JUST DUE TO THE NUMBER OF ROAD CONSTRUCTION CONTRACTS, AND ALSO THEY WILL BE ASSISTING IN ALL OF OUR BUILDING CONTRACTS.

SO I'M JUST REQUESTING PERMISSION TO ENTER INTO COMMUNICATION WITH THESE VENDORS.

AS FAR AS PRICING AND FUTURE CONTRACTS.

THESE CONTRACTS WILL BE GOOD FOR TWO YEARS AND, UM, WITH THE TWO YEAR RENEWAL, WHICH WOULD GET US THROUGH THE JUSTICE CENTER BUILDING QUESTIONS, IF THERE ARE NO QUESTIONS, IS THERE A MOTION TO, UH, AWARD THAT CONTRACT I'LL MAKE A MOTION? WE HAD THAT MOTION COMMISSIONER BARBARA TO WORK CONTRACT RFQ 2018.

UH, IS THERE A SECOND, SECOND, SECOND COMMISSIONER CAGE DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING I TO KNOW THAT MOTION CARRIES

[18. Raylan Smith; Discuss/Consider approval of FY 2020-2021 Law Enforcement recommendations.]

SO THIS IS ACTUALLY JUST FOR FLEET RECOMMENDATIONS THIS YEAR, AND I'M NOT BRINGING TO YOU ALL OF THE FLEET REQ REQUESTS FOR THE YEAR, BUT WE DO AN OPPORTUNITY TO SECURE 2020 TAHOES, UM, RATHER THAN HAVING TO GO THROUGH THE ORDERING PROCESS.

UM, SO THIS WOULD JUST SIMPLY BE PERMISSION THAT YOU AGREE WITH THIS NUMBER OF POLICE INTERCEPTORS THAT HAVE BEEN REQUESTED THIS YEAR.

AND WE WOULD ACTUALLY GO INTO LEASE AGREEMENT WITH ENTERPRISE, BUT WOULD NOT TAKE POSSESSION NOR PAYMENT UNTIL AFTER OCTOBER ONE, BUT THESE ARE VEHICLES AVAILABLE AT THE DEALERSHIP NOW.

SO IT WOULD OBVIOUSLY PUT THEM ON THE ROAD

[00:45:01]

SO ARE THE PRODUCTION SCHEDULES STILL UNKNOWN, STILL CHANCEY AND PROFITABLE WE'RE STEADILY GOING UP.

SO WE'VE GOT AN OPPORTUNITY TO SAVE MONEY.

THEY'RE COMING FROM ALL OVER, WHICH IS WHY IT WAS KIND OF IMPORTANT FOR US TO BE ABLE TO GO AHEAD AND SIGN LEASES EARLY.

UM, OKAY.

UH, IS THERE A MOTION FOR APPROVAL OF THAT LAW ENFORCEMENT RECOMMENDATION? I'LL MAKE THAT MOTION.

WE HAVE THAT MOTION FROM COMMISSIONER BARBARA.

IS THERE A SECOND, SECOND, SECOND COMMISSIONER AND CAGE DISCUSSION THOSE IN FAVOR SIGNIFY BY SAYING AYE, THOSE OPPOSED.

OH, THAT MOTION CARRIES,

[19. Raylan Smith; Discuss and consider approval of contract with Green Experts Construction, LLC, in the amount of $74,892.00 for the construction of a Pole Barn located in Precinct #4; utilizing RFP 19-19.]

UM, YOU DO HAVE ALL THREE QUOTES ATTACHED IN YOUR PACKET.

WE WENT THROUGH NEGOTIATIONS WITH THE LOWEST BID, HOWEVER, THEY WERE NOT ABLE TO SECURE THE PAYMENT AND PERFORMANCE BOND.

SO WE ARE RECOMMENDING THE SECOND VENDOR CONTINGENT UPON AS RECEIVING THE PERFORMANCE AND PAYMENT BOND FOR THIS PROJECT QUESTIONS.

OKAY.

OH, AND I ALSO WANTED TO LET YOU KNOW THAT THIS WAS A BUDGETED PROJECT FOR THIS FISCAL YEAR.

AND SO BUILDING AN OPERATIONS IS COMING OUT OF THEIR BUDGET.

IS THERE A MOTION I'LL MAKE THAT MOTION TO APPROVE THE CONSTRUCTION OF THE POLE BARN AT OUR COUNTY MAINTENANCE FACILITY.

IT'S LONG OVERDUE.

WE HAVE THAT MOTION FROM COMMISSIONER KATE'S FOR APPROVAL.

IS THERE A SECOND, SECOND, SECOND FROM COMMISSIONER PHILLIPS DISCUSSION THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

THOSE OPPOSED? NO, THAT MOTION CARRIES, UH, NEXT

[20. Mary Westbrook; Discuss/Consider/Approving amendment to the Evergreen contract previously approved on April 28, 2020.]

UH, I'M SORRY TO SAY THAT MARY RISK MARY WESTBROOK IS NOT WELL TODAY.