[00:00:05]
OKAY, WE HAVE ALL PRESENT THAT, UH, GOING TO COME THIS MORNING.
UH, MR. SHANE WON'T MAKE IT THIS MORNING.
UH, FIRST THING WE HAVE, UH, JERRY, WOULD YOU OPEN THIS UP THIS MORNING PLEASE? YES.
MS. THINK THEY PUT PRIVILEGE AND AN OPPORTUNITY TO GATHER TOGETHER LIKE THIS, TO DO THE BUSINESS OF THE COUNTY? PLEASE LOOK DOWN UPON US WITH FAVOR AND GIVE US THE GUIDANCE AND WISDOM IN ORDER TO MAKE THE CORRECT DECISIONS.
WE ALWAYS APPRECIATE THE LIFE GIVING REIGN, THEN UPON OUR SOLDIERS AS THEY PUT THEMSELVES IN FARMER'S WAY.
UH, ALL THIS WE ASK IF JESUS JOIN US.
I THE UNITED STATES OF AMERICA TO THE REPUBLIC WHICH STANDS, NATION INDIVIDUAL DELIBER.
I PLEDGE ALLEGIANCE TO THE TEXAS ONE AND INDIVIDUAL, NOT ON, THIS WAS ON SEPTEMBER.
Y'ALL PREVIOUS LI CAN PROVIDE A COPY OF THE MINUTES OF OUR LAST MEETING.
ARE THERE ANY ADDITIONS OR CORRECTIONS? IF THERE ARE NONE, WE ENTERTAIN A MOTION TO PROVE THOSE AS PRESENTED.
A MOTION MADE BY COMMISSIONER CLARK.
DO YOU HAVE ANY BRIDGES THAT YOU NEED TO LOOK AT? DO YOU HAVE ANY THAT YOU NEED TO LOOK? I GOT ONE.
NEXT ITEM ON THE AGENDA IS OUR COUNTY TREASURER, JOHNNY COUNTRYMAN.
HE'S GONNA PRESENT THE TREASURER'S REPORT FOR THE MONTH OF MAY.
IF YOU LOOK THERE, I ACTUALLY GAVE YOU THE JOURNAL AUTHORITY EXCEEDED RECEIPTS, EIGHT MONTHS WERE ALL LAST YEAR.
A COMBINATION OF INCREASING VALUES WORK BY MURPHY EXTRA JUDGE.
ANY QUESTIONS, GUYS? IF NOT, WE'LL ENTERTAIN A MOTION TO ACCEPT THAT REPORT.
MOTION MADE BY COMMISSIONER SECOND.
[00:05:24]
OKAY.YOU HAVE THREE COPIES TO SIGN, JIM.
WE DIDN'T HAVE ENOUGH TIME TO SAY, OH, REMEMBER? YEAH, YEAH.
IF I CAN GET, PUT THIS MONEY BACK IN.
HELLS SEE HOW, HOW GOOD THINGS CAN BE IF EVERYBODY PULLS TOGETHER ON PURPOSE.
THAT'S THE BETTERMENT OF COFFEE COUNTY.
OKAY, JOHNNY, YOU'RE GOING TO, UH, WE'RE GOING DISCUSS WITH THE AUDITOR.
WE HAVE ALL PIECES HERE TODAY.
I'M AN OFFICER AND SHAREHOLDER WITH HENRY PETERS BC AND WE DID, UH, PERFORM THE AUDIT FOR THIS PAST FISCAL YEAR COUNTY.
UM, AS YOU'RE AWARE, I THANK EACH OF YOU HAVE RECEIVED A COPY OF OUR REPORT, AND, UH, WE HAD A MEETING WITH YOUR AUDIT COMMITTEE APPROXIMATELY TWO WEEKS AGO AND WENT IN OVER CERTAIN, UH, ASPECTS OF THE REPORT AND ALSO THE AUDIT AS WELL.
UH, FEW THINGS I DID WANT TO POINT OUT TO YOU THIS MORNING, AND THEN AT THE CONCLUSION OF MY BRIEF COMMENTS, UH, TRY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE FOR ME AS WELL.
UM, FIRST OFF, I'D LIKE TO JUST TELL YOU ARE POLICE TELL YOU THAT AGAIN, THIS YEAR YOU RECEIVED AN UNQUALIFIED REPORT.
UNQUALIFIED, AS I SAID BEFORE, SOUNDS BAD.
SO, UH, IT'S WHAT WE CALL A CLEAN OPINION, SO POLICE REPORT THAT TO YOU AS WELL.
UM, THERE ARE A, A FEW SPECIFIC AREAS WITHIN THE REPORT ITSELF THAT I WANT TO DRAW YOUR ATTENTION TO THAT YOU MAY WANT TO PAY THE, TO YOUR ATTENTION OF TO.
ONE IS PAGE ONE IS THE AUDIT REPORT.
UH, PAGES TWO THROUGH SEVEN IS A MANAGEMENT DISCUSSION AND ANALYSIS THAT'S REALLY PREPARED BY, BY THE COUNTY, BUT WE ARE, UH, REQUIRED TO REVIEW THAT MATERIAL AS IT RELATES TO THE AUDIT REPORT.
AND I THINK IT GIVES A GOOD OVERVIEW OF THE, UH, THE BUSINESS OF THE COUNTY FOR THE YEAR.
SO I WOULD ENCOURAGE YOU TO TAKE A PARTICULAR, UH, CLOSE LOOK AT THAT.
THEN THE NEXT SECTION ON PAGES EIGHT AND NINE ARE THE GOVERNMENT WIDE FINANCIALS, UM, BEGINNING ABOUT THREE OR FOUR YEARS AGO WITH GABY 34, AS WE DISCUSSED, WE ACTUALLY HAVE TO REPORT YOUR FINANCIAL POSITION IN TWO DIFFERENT MET MANNER, UH, OR METHODS.
ONE IS, UH, WHAT I'D SAY IS MORE OF A BUSINESS APPROACH, WHICH IS THE GOVERNMENT WIDE FINANCIALS.
UM, AND IT'S REALLY NEW WITH THE
AND THEN THE, THE TRADITIONAL METHOD, WHICH IS THE FUND FINANCIAL STATEMENTS.
SO THEY GIVE YOU A DIFFERENT PERSPECTIVE, UM, ON THE SAME INFORMATION BASICALLY.
AND THEN FOLLOWING THAT ARE THE, ARE THE FOOTNOTES, THE REPORT, WHICH WE'LL GO INTO MORE DETAIL JUST ON CERTAIN ASPECTS OF THE, OF THE COUNTY'S, UH, BUSINESS OF FINANCIAL STATEMENTS.
UM, SO THE LAST SECTION OF THE REPORT IS THE SINGLE AUDIT, UH, SOMETHING THAT YOU ARE REQUIRED TO DO THIS YEAR THAT YOU HAVE NOT ALWAYS BEEN REQUIRED TO DO IN THE PAST.
THAT REQUIREMENT IS BASED ON THE LEVEL OF, OF GRANT EXPENDITURES.
THIS YEAR, YOUR GRANT EXPENDITURES WERE ABOVE THAT THRESHOLD, WHICH IS $500,000.
[00:10:01]
AND SO THAT REQUIRES THE SINGLE AUDIT, UH, WHICH STIPULATES SOME SPECIFIC PROCEDURES THAT WE HAVE TO DO THAT PERTAIN TO YOUR GRANTS.AGAIN, I PLEASE REPORT TO YOU THAT THERE WERE NO EXCEPTIONS THAT WE WERE REQUIRED TO, TO REPORT AS A RESULT OF THAT WORK.
UM, THE, THE LAST THING THAT WE, THE LAST, UH, ITEM I'LL SPEAK ABOUT IS A MANAGEMENT LETTER.
DURING THE COURSE OF OUR WORK, UH, OFTENTIMES WE'LL COME ACROSS WHAT WE BELIEVE ARE OPPORTUNITIES TO STRENGTHEN THE CONTROLS OR THE PROCEDURES FOR THE COUNTY.
UH, THIS YEAR WE DID COME ACROSS SOME OF THOSE THINGS, AND WE'VE REPORTED THOSE TO YOU IN YOUR, IN A MANAGEMENT LETTER, UM, THAT, UH, THAT WE'VE ADDRESSED TO THE, TO THE COUNTY.
UH, WE DISCUSSED THOSE, THOSE ITEMS WITH, UH, COUNTY AUDITOR AND THE TREASURER IN THE AUDIT COMMITTEE.
AND, UH, WE'LL BE PLEASED TO ASSIST THEM IN IMPLEMENTING OR ADOPTING ANY OF THOSE CHANGES AS, AS IT RELATES TO THAT.
UH, I'D ALSO LIKE TO EXTEND OUR APPRECIATION TO, UH, MR. JONES COUNTY AUDITOR AT THEIR OFFICE IN PARTICULAR.
WE CAN'T HELP BUT BE A BIT OF AN INCONVENIENCE WHEN WE COME IN TO DO OUR WORK.
AND SO WE DO APPRECIATE THEIR ASSISTANCE IN THAT AND, UH, COOPERATION AND AS WELL AS OTHER AREAS OF THE COUNTY, UH, AS WELL.
BUT PARTICULARLY, THEY'RE THE ONES WE BOTHERED THE MOST.
BUT ANYWAY, UH, THAT'S REALLY THE COMMENTS THAT, THAT I HAD TO MAKE TODAY.
AND I'LL BE PLEASED TO ANSWER ANY QUESTIONS OR, OR ANYTHING AT THIS TIME.
YOUR QUESTION CAN, CAN THE COMMISSIONER, DID ANY OF THESE GET A COPY OF THE SUMMARY OF THE, OF THE MANAGEMENT LETTER? EVERYBODY SHOULD HAVE.
YEAH, ANGIE, IT DIDN'T APPEAR.
SHE ALSO HAD CONFIDE THERE TOO.
I APOLOGIZE IF THAT DIDN'T HAPPEN.
NO, I THINK I, I THINK I HAVE ONE.
JIM, I JUST DIDN'T BRING IT WITH ME TODAY.
WE HAD ONE AT THE, UH, A DRAFT AT THE, UH, AUDIT COMMITTEE MEETING.
NOW THAT WAS THE DRAFT HAD SOME MINOR CHANGES TO IT, BUT, BUT WE HAD A DRAFT.
I I COULD MENTION THOSE COMMENTS TO YOU BRIEFLY IF, IF YOU LIKE, WHATEVER, OR Y'ALL CAN JUST LOOK AT THAT AND, AND CALL ME BACK AT A LATER DATE IF YOU HAVE QUESTIONS.
UH, I, I'D JUST LIKE TO MENTION THE AREAS WHERE WE NEED TO, THERE WERE, THERE WERE THREE OR FOUR AREAS I BELIEVE, AND I, UM, ONE WAS, UH, SEGREGATION OF DUTIES WITHIN THE DISTRICT CLERK, CLERK AND COUNTY CLERK'S OFFICES.
AND, UH, WE JUST FELT LIKE THAT THERE WAS AN OPPORTUNITY TO STRENGTHEN CONTROLS THERE.
UH, ONE OF THE BASIC CONTROL PROCEDURES THAT OFFICERS LIKE TO SEE IS, IS SEPARATION OF RESPONSIBILITIES BETWEEN THOSE THAT, THAT HANDLE TRANSACTIONS.
AND THOSE WERE THE RESPONSIBLE REPORTING TRANSACTIONS.
AND SO, UH, UH, WE REPORTED TO YOU SOME AREAS WITHIN THAT, UH, WITHIN THE COUNTY DISTRICT CLERKS THAT, UH, THAT WE FELT LIKE SHOULD, SHOULD, YOU SHOULD TAKE A LOOK AT AND SEE IF YOU CAN SHRINK THE CONTROLS THERE.
UM, UH, ANOTHER AREA WAS WITH RESPECT TO YOUR GRANT ACCOUNTING, UH, GRANT REVENUES AND EXPENSES WERE BEING REPORTED IN ONE ACCOUNT.
AND SO THEY WERE ACTUALLY SHOWING UP ON A NET BASIS AS OPPOSED TO GROSS.
THE TRANSACTIONS WERE, WERE THERE AND THEY WERE REPORTED, THEY WERE, UH, REPORTED, BUT, BUT IT'S MORE APPROPRIATE THAT THEY'D BE, THAT THE REVENUES BEING ONE ACCOUNT AND THE EXPENDITURES BEING ANOTHER, IT JUST ALLOWS FOR A LOT MORE CONTROL, A LOT OF, UH, UH, BETTER INFORMATION IF YOU WILL AS WELL.
AND SO THAT'S SOMETHING THAT WE'VE ALSO, UH, HAD DISCUSSED.
AND THEN THERE WAS ALSO A COMMENT WITH RESPECT TO FIXED ASSETS.
AND, AND REALLY YOU MAY RECALL UNTIL GABY 34, YOU DIDN'T EVEN HAVE TO REALLY ACCOUNT FOR YOUR FIXED ASSETS IN THE SAME MANNER THAT YOU DO NOW.
YOU HAD TO INVENTORY THOSE, WHICH YOU DID AND KEEP TRACK OF 'EM, BUT YOU DIDN'T REALLY HAVE TO REFLECT THOSE ON YOUR FINANCIAL STATEMENTS IN THE MANNER THAT YOU DO NOW.
AND SO, UM, I GUESS I WOULD SAY THIS IS SORT OF, UH, TWEAKING YOUR, IMPROVING YOUR PROCEDURES IN TERMS OF, OF THAT, UH, ACCOUNTING FOR FIXED STATUS.
IS THERE SOMETHING ABOUT WHETHER THEY WERE REPORTED AS ACTUAL CASH VALUE? WELL, THEY WERE, YES, SIR.
THEY WERE REPORTED AS, UH, THEY NEEDED TO BE REPORTED COST AND IN SOME CASES, UM, UH, AND IT WAS JUST A, JUST A, AN ERROR THAT WAS MADE.
IN SOME CASES, THEY WERE ACTUALLY BEING REFLECTED AT, AT THE FAIR MARKET VALUE, UH, FOR INSURANCE RECORDS AND ALL.
SO, UM, BUT THAT'S SOMETHING THAT I THINK WE'VE GOT, GOT RESOLVED.
UH, AND THEN THE LAST ITEM THAT I THINK WE MENTIONED, UH, IN OUR LETTER WAS REPORTING THE AUDIT ADJUSTMENTS.
PRIOR YEAR, CERTAIN, OUR AUDIT ADJUSTMENTS FOR THE PRIOR YEAR DID NOT GET RECORDED IN THIS YEAR.
AND THERE'S TWO CONCERNS WE HAVE ON THAT.
ONE IS, IS THAT THERE'S A POTENTIAL THAT THEN IN THE SUBSEQUENT YEAR, SOME OF THE INFORMATION THAT YOU REVIEW MAY NOT BE TOTALLY ACCURATE IF THOSE ADJUSTMENTS HADN'T BEEN, HAVE NOT BEEN INCLUDED.
AND THEN SECONDLY, UH, IT IT, IT MAKES OUR PROCESS MUCH MORE DIFFICULT BECAUSE WE HAVE TO GO BACK AND SEE THAT THOSE
[00:15:01]
ADJUSTMENTS ARE POSTED SO THAT WE CAN START OFF ON OUR AUDIT WHERE WE ENDED UP IN THE PRIOR YEAR, IF YOU WILL.AND SO THERE, THERE WAS TWO REASONS FOR THAT.
SO, UH, I BELIEVE THAT'S THE COMMENTS THAT WE HAD IN THE LETTER.
AND, UH, AGAIN, THAT'S A QUICK OVERVIEW.
UH, BUT, UH, BUT WE, WE VIEW THESE AS SUGGESTIONS THAT WE THINK THAT THE COUNTY SHOULD TAKE SERIOUSLY.
AND, AND AGAIN, WE'LL BE PLEASED TO, UH, WORK WITH THE COUNTY IN IMPLEMENTING THOSE, THOSE SUGGESTIONS.
AND, AND IN OUR DISCUSSION, I WAS ON OUR COMMITTEE IN OUR DISCUSSION, WE BROUGHT UP OUR INFRASTRUCTURE, WHICH IS DUE ONE SEPTEMBER THIS YEAR.
I MAY HAVE FAXED YOU A COPY OF THAT, CORRECT.
IT'S CALLED INFRASTRUCTURE FOR DUMMIES.
SO I THOUGHT WE COULD, WE COULD USE IT.
UH, BUT, UH, I, I'LL, I'LL SEND, I'LL SEND A COPY TO YOU BECAUSE OUR ROADS ARE GONNA HAVE TO BE, OUR ROADS ARE GONNA HAVE TO BE, UH, ITEMIZED, YOU KNOW, CULVERTS TYPES OF ROADS.
UM, THIS IS THE LAST PHASE OF THE, UH, GOVERNMENTAL ACCOUNTING STANDARDS FOR 34 STATEMENT THAT YOU ADOPTED, I BELIEVE THREE YEARS AGO.
IT WAS A PHASE IN PROCESS AND, AND ADOPTING THE INFRASTRUCTURE AS THE LAST PHASE OF THAT, WHICH YOU WILL BE REQUIRED TO DO THROUGH THIS NEXT YEAR'S AUDIT.
AND WE DID DISCUSS THAT AT THE AUDIT COMMITTEE MEETING.
UM, YOU KNOW, I THINK THE COUNTY'S, THAT'S A SIGNIFICANT TASK, BUT I THINK A PRACTICAL APPROACH NEEDS TO BE USED ON THAT.
AND WE'D BE HAPPY TO COME BACK AND VISIT WITH YOU, UH, YOU KNOW, IN SOME DETAIL.
AND WE DID THAT DAY IN TERMS OF SOME GENERAL GUIDELINES THAT, THAT WE THINK ARE APPROPRIATE TO USE IN, IN DETERMINING HOW YOU, UH, REPORT THAT INFRASTRUCTURE.
UH, BUT THAT IS SOMETHING THAT WILL APPEAR ON YOUR NEXT YEAR'S, UH, AUDIT REPORT.
UH, ONE OTHER ITEM THAT WE DID TOUCH ON BRIEFLY, AND, AND I WOULD, UH, BE PLEASED AGAIN TO, TO TALK ABOUT THIS AT A LETTER DATE, PROBABLY MORE APPROPRIATE, BUT THERE ARE SUBSTANTIAL CHANGES IN OUR AUDIT STANDARDS THIS NEXT YEAR THAT WE'RE GONNA HAVE TO COMPLY WITH OR, UM, THE, UH, UH, UPCOMING EXAMINATION, NOT THE ONE AS A, AS OF THIS SEPTEMBER, BUT THE FOLLOW YEAR, WE STARTED SOME OF THOSE DISCUSSIONS AND TRYING TO RELAY THAT INFORMATION TO YOUR AUDIT COMMITTEE.
AND, AND WE'LL HAVE MORE OF THAT AS THE TIME GETS CLOSER.
BUT, UH, JUST WANTED TO TRY TO GIVE THEM A, A LITTLE BIT OF LOOK AS TO WHAT'S COMING.
WELL, THIS BE A BULLET POINT ON THE NEXT AUDIT, UH, THE, THE
IT WILL BE, AND THERE'LL BE A SEPARATE FOOTNOTE THAT DISCLOSE, WE DISCUSSES WHAT, WHAT WAS DONE AS WELL.
SO YOU SAID THAT THE, THERE WAS A DISTRICT CLERK, COUNTY CLERK AND AN AUDITOR.
WELL, THE DISTRICT CLERK AND COUNTY CLERK'S OFFICES WERE TOGETHER WHERE WE FELT LIKE IN TERMS OF THE SEGREGATION OF DUTIES, MR. DEL, IT IS THE DISTRICT COURT AND COUNTY CLERK.
AND, UH, UH, AGAIN, WE FELT LIKE THAT THOSE ARE SOME THINGS THAT CAN BE ADDRESSED WITH, UM, UH, WITHOUT A LOT OF DIFFICULTY.
UH, YOU KNOW, WE THINK IT'S JUST A MATTER OF MAYBE LOOKING AT THE RESPONSIBILITIES, MAYBE, UH, CONSIDERING SOME ALTERATIONS TO THOSE.
YOU KNOW, WHEN WE COME IN TO DO OUR AUDIT, WE ARE HERE FOR A BRIEF PERIOD OF TIME AND WE GET A, ADMITTEDLY A NARROW PERSPECTIVE, BUT SOMETIMES I THINK IT'S A HEALTHY PERSPECTIVE ALSO BECAUSE IT'S TOTALLY OUTSIDE AND, AND, UH, UH, ARE COMING FROM A, FROM OUTSIDE.
BUT, SO WE TRY TO POINT THINGS OUT THAT WE THINK MERIT CONSIDERATION, AND WE UNDERSTAND THAT SOMETIMES, UH, YOU KNOW, THAT WILL RESULT IN VARIOUS LEVELS OF, OF, UH, OF RESPONSE.
BUT WHAT WE DO REQUEST IS THAT THERE WILL BE SOME, YOU KNOW, SOME CONSIDERATION AND SOME KIND OF RESPONSE.
UH, COULD I REQUEST, UH, I DON'T THINK Y'ALL'S, UH, NCE IN IT, UH, COULD YOU CONTACT EACH INDIVIDUAL OFFICE HOLDER THAT THAT AUDIT REFLECTS OUR DEPARTMENT HEAD? WE CAN DO THAT AND WORK WITH THEM TO, UH, AND RESOLVING THAT IF THE DEPARTMENT HEAD OR THE AUDITOR HAVE NOT THE AUDITOR, THE DEPARTMENT HEAD OR ELECTED OFFICIALS HAS A PROBLEM WITH INITIATING THAT, THEN WE, WE'LL TALK, WE'LL NEED TO HAVE A MEETING WITH THEM TO AND WITH YOU TO SEE.
I MEAN, IT'S STILL UP TO THEM, RIGHT? RIGHT.
WHETHER THEY'LL INITIATE IT OR WHETHER THEY WANT TO, AND THEY MAY HAVE VALID REASON FOR NOT KNOWING.
AND I'D LIKE TO KNOW THOSE REASONS, AND I THINK THE COURT WOULD TOO.
UH, BUT IF IT'S Y'S RECOMMENDATION THAT THESE, UH, BE INITIATED, THEN WE WON'T REALLY LOOK AT THAT.
AND THAT'S WHY I TRY TO TERM THESE AS, AS CONSIDERATIONS BECAUSE I THINK SOMETIMES IT, UH, YOU KNOW, THEY, THEY WARRANT CONSIDERATION AND, AND THE ACTUAL OUTCOME AND WHAT, UH, IT NEEDS TO BE WORKED OUT, WHAT'S THE MOST APPROPRIATE RESPONSE.
NOW, THERE WAS ANOTHER PHASE OF GAS BEEF THAT WAS PROPOSED THAT IS BEING FOUGHT AGAINST BY THE COUNTIES.
[00:20:02]
ARE YOU FAMILIAR WITH THAT? IS THIS WITH A PENSION REPORT? YEAH, WITH A PENSION REPORT.AND THAT'S, AND WE'RE NOT INVOLVED IN THAT, I DON'T THINK.
THAT'S ONE THAT HAS A LOT OF ATTENTION FROM, FROM COUNTIES AND OTHER GOVERNMENTS RIGHT NOW, UH, THAT STANDARD IS ACTUALLY, UM, I THINK TWO YEARS AWAY FROM YOU BEING REQUIRED TO COMPLY WITH THAT STANDARD.
AND, UH, IT'S, IT'S 34 WAS, WAS THE BIG ONE THAT CAME UP.
AND, AND THAT HAS, LIKE I SAID, HAD SEVERAL PHASES, RIGHT? BUT THEN THERE HAVE BEEN SOME ADDITIONAL STANDARDS SINCE THEN THAT HAVE TRIED TO HAVE MODIFIED SOME OF WHAT 34 REQUIRED AND THEN SOME NEW STANDARDS, JUST NEW REQUIREMENTS OF WEALTH.
AND 45 IS, IS PROBABLY THE ONE NO QUESTION THAT'S GETTING THE MOST ATTENTION RIGHT NOW.
AND ONE OF THE REASONS IS, IS BECAUSE, UM, IT, IT APPEARS AS THOUGH MANY GOVERNMENTS MAY HAVE TO ENGAGE IN ACTUARY, UM, TO DETERMINE AMOUNTS FOR THEIR REPORTING.
AND, AND THAT'S WHAT IT, YOU KNOW, WHAT IT APPEARS, UM, THE, THE STANDARD IS, IS ON THE BOOKS RIGHT NOW, AND IT IS A REQUIREMENT.
UM, IT, IT MAY BE CHANGED BETWEEN NOW AND THAT TIME AND, AND WE'LL JUST HAVE TO WAIT AND SEE.
UH, BUT THAT'S, THAT'S SOMETHING THAT I, UH, I APPRECIATE YOUR CONSIDERATION AND CONCERN FOR YOU SHOULD BE BECAUSE IT, IT WILL BE A SIGNIFICANT CHANGE.
UH, IT'S TWO YEARS AWAY, WHICH IS NOT NEARLY AS FAR AWAY AS IT AS IT MAY APPEAR.
BUT WE WILL CONTINUE TO MONITOR THAT AND, UH, AND TALK WITH, UH, UH, WE ALREADY, WE'RE ALREADY KEEPING PHONE CALLS AND LENDERS ARY NEED TO, TO HELP US.
BUT IT IS, IT, UH, IT'S, IT'S A SIGNIFICANT CHANGE.
AND, UM, I, I COULDN'T GUESS RIGHT NOW AS TO WHETHER OR NOT IT WILL, WILL STAY ON THE BOOKS AS IT IS.
EVERY INDICATION IS THAT IT WILL.
AND I DON'T DISAGREE WITH YOU.
WE ENTERTAIN A MOTION TO, UH, ACCEPT THE OUTSIDE AUDIT REPORT.
I MOTION MADE BY COMMISSIONER BROWN, SECONDED BY COMMISSIONER DOLLER.
YOU THANK, NOW WE WANT TO DISCUSS AWARDING BID ZERO SEVEN DASH 11 FOR THE SHERIFF'S DEPARTMENT UNIFORM.
WE HAD OPENED THE BID PREVIOUSLY AND, UH, UH, PUT IT ON, UH, THE BURNER.
UH, I BELIEVE YOU HAVE THE, UH, RECOMMENDATION LETTER FROM.
YOU ALSO HAVE BEFORE THIS, THE, ON THAT BID, I CONCUR WITH THE RECOMMENDATION SHERIFF BURNS THAT THE, UH, WILL BE MADE TO THE LONE STAR UNIFORM.
UH, ALTHOUGH THEY WERE NOT THE LOWEST BID, THEY WERE THE BEST BID.
UH, THERE WERE A COUPLE ISSUES FAR AS WAISTBAND AND WATER PROPELLANT FLUID REPELLANT UNIFORMS, AND, UH, THEY'RE THE ONLY VENDOR THAT, UH, WE FEEL LIKE, UH, SUBMITS A SAMPLE THAT WOULD TAKE CARE OF BOTH THOSE ISSUES.
UM, YOU'LL SEE THERE'S ABOUT A $3,000 DIFFERENCE BETWEEN, UH, VERY LOW BID AND, UH, LONE STAR.
SO WE FEEL LIKE WITH THE, UH, EXPANDABLE WASTE BAND BEING WHAT IT IS THAT, UM, WE'LL SAVE MONEY IN THE LONG RUN DUE TO HAVING TO REPLACE UNIFORMS AS PEOPLE GET BIGGER OR SMALLER.
THAT WOULD BE MY RECOMMENDATION ALSO, UH, I ALERTED THE LOW BIDDERS THAT, UH, UH, I, I MAKE SURE I LIKE THE, UH, EXPANDABLE WAISTBAND UP TO.
I WOULD MAKE A RECOMMENDATION AND MAYBE SHARON BURNS HAS SOMETHING YOU'D LIKE TO ADD.
NO, I, I, UH, JUDGE MY, UH, RECOMMENDATION.
SECOND MOTION MADE BY COMMISSIONER, SECONDED BY COMMISSIONER CLARK.
AND, UH, WOULD WE HAVE ANY TRANSFER? THIS OUR SIGNIFICANT
[00:25:01]
LINE ITEM TRANSFERS ARE ENTERED GENERAL GOVERNMENT, INCREASED OFFICE SUPPLIES, 7,800 DEDUCTION IN, IN OFFICE SPACE COSTS, INCREASED COMMUNICATIONS, 10,000 REDUCTION WORKERS COMP INSURANCE, AND INCREASED PROPERTY AND GENERAL INSURANCE, 2000 REDUCTION INSURANCE FEES.TEXAS COLLECTIVE OFFICE, INCREASED MILEAGE MILLS AND LODGING, 1000 REDUCTION IN BONDS.
UH, SHERIFF ASSET FORFEITURE FUND INCREASED MISCELLANEOUS 5,000 REDUCTION IN COMMUNICATIONS.
THREE, INCREASED MISCELLANEOUS 2000 REDUCTION OF ENGINEERING COSTS.
WHEN Y'ALL HEARD THE UH, LINE ITEM TRANSFER REQUEST, WE ENTERTAINED A MOTION TO APPROVE THOSE.
MOTION MADE BY COMMISSIONER ROUND.
SECONDED BY COMMISSIONER MOTION.
CARRIE? WELL, JACK'S GETTING THE BILLS OUT.
UM, JACK, I MEAN JACK APPRECIATES THAT.
JACK APPRECIATE, I JUST WANTED TO SHOW Y'ALL WHAT I GOT AT NORTH CENTRAL TEXAS COUNCIL GOVERNMENTS A WEEK AGO FRIDAY.
AT THEIR ANNUAL, UH, UH, MEETING OF THE MEMBERS, UH, PRESENTED TO WAYNE GENT PRESIDENT, 2005 2006, EXECUTIVE BOARD MEMBER.
AND THEN THEY PRESENT ME WITH THIS, UH, UH, LITTLE BLACK THERE FOR, FOR THE PRESBY AS PRESIDENT.
ALRIGHT? SO I WAS REAL HAPPY WITH THAT.
SHANE AND I NEVER GOT THE 50 BUCKS.
YOU PROMISED US FOR SHOWING UP FOR SHOWING UP.
YOU DIDN'T, DIDN'T US Y'ALL SMARTER THAN UH, BILLS.
[00:30:01]
AMOUNT? NOW? NOW THIS IS ESTIMATED BECAUSE ESTIMATED YEAH.YOU CAN'T WORRY HOW MANY CAMERAS BY HERE? EXCUSE ME? HOW MANY CAMERAS BY HERE? I GOT A GUY TOUCH HOW MANY CAMERAS YOU NEED IN HERE, BUT APPARENTLY WE'RE TRYING TO DOCUMENT ROAD DAMAGE OVER THERE.
TAKES A PICTURE RIGHT THEN IDT, NOT I 10 APPROVED.
[00:35:06]
WOULD IT HELP TWO OVER HERE WHERE YOU EXPI SHOULD BE, SHOULD NOT BE ABOUT 70% OF THE BUDGET UP TO RIGHT NOW.TAKE THE NUMBER DIVIDE BY FOUR, MULTIPLY THREE TO GET IT
I WANT SOMEBODY ELSE TO DO THAT.
DID HE HAVE YOU TO DO THAT OR HOW TO DO THAT? I I CAN HANDLE THAT.
NO, BECAUSE IT'S VERY HARD TO BE, WE TRIED TO, WE COULDN'T GET, WE COULDN'T HAVE THESE OTHER TWO.
YOU SHOW US HOW, TELL US HOW TO DO THAT.
WE NOT BIG, IT WOULD BE 70% OF THE EXPENDITURES.
70% OF THE BUCKET SHOULD BE HERE.
AND YOU GOT YOUR YEAR TO THERE.
WELL, GIVES THE ONE HE GIVES US IS, UH, HAS PERCENTAGE REMAIN.
ANOTHER THING ON THE RECORD TOO.
THAT'S A WHOLE LOT BETTER THAN TRYING TO FIND STUFF.
BUT IT DON'T PRINT OUT AT EVERYBODY AND TOMMY STILL CAN WE GET ONE AT THE END OF THE FISCAL YEAR GETTING READY FOR BUDGET TIME SHOWS WHAT THE REVENUE ACTUALLY WAS? YES, YOU CAN.
I WANNA MAKE THIS BILL THE ACTUALLY CAME OUT.
YEAH, I JUST STOPPED PAYING THEM IN SEPTEMBER.
HUH? THAT HELPS PAY YOUR BILLS IN SEPTEMBER.
CUT IT OFF BY THE MIDDLE OF SEPTEMBER BECAUSE EVERY TIME THEY GET IT UP HERE AND GET THE BILLS PAID THEN IS ONE I TOLD YOU EXACTLY WHERE YOU'RE AT.
LAST YEAR I HAD BUT THAT'S IT.
SOMEBODY DID IT TO SOMEBODY LAST YEAR TOO.
I APPRECIATE YOU GETTING THAT STUFF OUT.
FOUR IN THE MIND TO THE FINGERS.
LOOK MOSTLY PRETTY GOOD RIGHT NOW.
WE'LL GET THE HAMMER, THE STANDARD.
[00:40:01]
THE FIRST THING I THOUGHT.I LIKE TO HAVE THREE RESERVE, WHICH IS WHAT WE, WE ALREADY HAVE.
WELL DOES THIS FOR A LOT OF STUFF.
YOU KNOW, FIRST, YOU KNOW, THEY DISCUSSED THIS WITH PROJECT MEMBERS OF MANAGEMENT.
IT'S NOT THE HEAD OF THE OFFICE TRANSACTIONS.
SO WHAT THEY WANT US IS, WHAT PENN COUNTY DOES IS YOU GO DO YOUR BUSINESS OVER HERE AND THEN YOU GO TO, IT'S BEEN WITH US.
AT ONE POINT HE CAN TELL US PERSON, I HAVE TWO PEOPLE RIGHT NOW, BUT NOW THEY'RE, YOU CAN'T HANDLE CASH.
SO SOMEBODY IN WANTS BIRTH CERTIFICATE, THEY RECEIVE NO CASH.
I MEAN THAT'S, THAT'S WHAT IT SAYS.
I VISIT WHEN SHE COMES BACK, SHE UPSET.
THAT IS NOT YOU DISCUSS THIS WITH
[00:45:26]
YEAH, MARK EVANS WANTED IT.MICKEY WEST WANTED IT AND I HEARD THAT, UH, FROM BROWN COUNTY.
UH, MIKE, UH, WELL MIKE BROWN FROM UH, TO PUT HIS NAME IN.
SO KAREN, BUT KAREN, SHE'S BEEN, SHE'S BEEN SAM'S ASSISTANT FOR YEARS.
SO SHE, TO ME WAS A LOGICAL PERSON WHEN THEY SAID SHE DIDN'T WANT.
WE HAD A, OUR LEADERSHIP MEETING, BOARD MEETING ON WEDNESDAY EVENING.
HER PROBLEM IS THAT SHE'S AFRAID THAT SINCE SHE'S A WOMAN THAT SHE'S NOT GONNA RESPECT AND I TOLD HER 15 YEARS, I DON'T PROFESSIONAL.
WE CAN TALK ABOUT THIS AFTERWARDS.
OUR BARN IS HERE AND WE OWN THIS LOT RIGHT HERE.
AND THEN THERE'S ANOTHER AND WE, THIS WOULD PERFECT ACTUALLY BOTH OF THEM.
ONE OF THE THINGS THAT I THOUGHT MIGHT BE AN EXEMPTION TO THAT IS THAT THE NEED AND, AND I MEAN THIS IS A UNIQUE SITUATION WHERE I CAN'T PEOPLE TODAY, HUH? NOT, OH, WE'RE NOT DONE.
IT'S A WORKSHOP TO GET AN APPRAISAL OR I CAN CONTACT HER.
I'M THINKING IN THE PAST, WE NOT BRING IT UP IN COURT BEFORE WE WANNA GET APPRAISAL.
YOU DON'T DO THAT UNTIL AFTER REAL ESTATE.
I SUGGESTED TO GET JIM LER SAYS WE PAY THE BILLS.
AND JERRY SAYS THAT'S OKAY WITH HIM AND LAURA'S NOT HERE TO TAKE IT DOWN.
[00:50:01]
THIS OTHER ONE TOO.THIS, IF I DO, YOU KNOW, WE MIGHT JUST GET AN APPRAISAL ON BOTH OF THEM THE WAY IT'S LAID OUT.
THIS A HOUSE, BUT I DON'T THINK THE SAME G FIND OUT.
UH, YOU ALWAYS TRYING TO, MOST OF THE ACQUISITIONS OF LAND, I DON'T KNOW ABOUT YOU GUYS ARE THERE IN THAT SIDE.
THAT MIGHT BE BETTER TODAY BECAUSE I'M SURE HE WAS THREE.
FIRST TWO WEEKS AHEAD AND SAFELY GO SOMEWHERE BECAUSE WE GOT ALL FIRST TWO WEEKS IN AUGUST.
WERE, I'M TRYING TO, THAT'LL BE AFTER OUR WORKSHOPS AND AFTER WE APPROVE THE FINAL BUDGET AND THEN ON FILE AND WE THROUGH IT FOR A MONTH.
IF Y'ALL TAKE Y'ALL PLAN THE FIRST TWO WEEKS IN AUGUST.
HEY, WHO WAS IT? HE SAID BILLS.
ARE WE GOING TO ADJOURN? YOU GOTTA PAY THE BILLS.
WHAT DID YOU JUST VOTE TO DO THEN? MOTION MADE BY COMMISSIONER DOLLAR SECOND BY COMMISSIONER ROUTE.
MAKE THE MOTION BE ADJOURN SECOND AND SECONDED BY.