* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:09] YES. I, I KEEP PUSHING THEM OUTTA MY WAY. MR. JACKSON? YES, SIR. BOW. FATHER, THANK YOU FOR JUST ANOTHER DAY. FATHER, WE THANK YOU FOR THE RAIN. THANK YOU FOR THE SUNSHINE. FATHER, WE ASK THAT YOU WOULD LOOK DOWN AND BLESS THIS COMMISSION COURT TODAY, BEST DECISION OF BEING MADE AND MEN THAT SIT ON THIS COURT. FATHER, WE ASK THAT YOU LOOK DOWN ON THIS GREAT COUNTRY, BLESS THE COUNTRY AND THE LEADERS OF THIS COUNTRY. THEN FATHER, LOOK DOWN ON OUR TRUTH THAT ARE OVERSEAS. BLESS THEM AND KEEP 'EM IN THE PALM OF YOUR HANDS AND BLESS THEM THAT THEY MAY HAVE A SAFE PRAYER BACK HOME. THIS PRAYER WE PRAY, AND OUR SON, JESUS, THEY I, BY OF THE UNITED STATES OF AMERICA AND REPUBLIC, WHICH STANDS, ONE NATION UNDER GOD, INDIVIDUAL WITH LIBERTY, JUSTICE, TEXAS TO BE TEXAS, ONE STATE UNDER GOD. AN Y'ALL PREVIOUSLY HAVE BEEN PROVIDED A COPY OF THEM FOR THE LAST MEETING. THERE ARE NO ADDITIONS OR CORRECTIONS OF MOTION MADE BY COMMISSIONER, BY COMMISSIONER CLARK. ALL IN FAVOR? AYE. MOTION CARRIED. I GUESS WILL, SINCE IT'S NOT 10 O'CLOCK YET, EXCUSE, WILL, UH, START OUT WITH MR. HOWE JONES TO BRING US THE AUTHOR REPORT FOR SEPTEMBER. SIR. THANK YOU. UH, THIS REPORT WILL BE ON MY, UH, TABLE THIS WEEK. COME BY AND LOOK AT IT. SEE HOW YOUR FUNDS ENDED UP THE YEAR. UH, WITH THAT, ENTERTAIN A MOTION TO ACCEPT THAT REPORT. MOTION MADE BY COMMISSIONER JACKSON, SECONDED BY COMMISSIONER. ALL IN FAVOR, A MOTION TO CARRY, UH, DISCUSSING, CONSIDER HIRING A TO FILL VACANCY AT COUNTY SHERIFF'S DEPARTMENT. UH, I ASSUME YOU'RE ONE SHORT THERE, SHERIFF. ABSOLUTELY. LIKELY, YES. YES. OKAY. WILL THAT AFFECT, UH, YOU KNOW, WE'RE GONNA HAVE A WORKSHOP THIS AFTERNOON ON THE MEDICAL CARE AT THE JAIL. IT WON'T AFFECT THIS, THOUGH, WHETHER NEED THIS POSITION. ANYWAY, THERE'S PLANS. OKAY. WE ENTERTAIN MOST DETAIL MADE BY COMMISSIONER. SECONDED BY COMMISSIONER JACKSON. ALL IN FAVOR. A A MOTION CARRIES, UH, DISCUSS, CONSIDER PROVEN ROAD HARRIS OR THE CITY OF ROSS. YEAH. JUST PURSUANT BEING OUR LOCAL AGREEMENT. THIS IS A ONGOING CONTRACT, UH, TO REPAIR, UH, SELECTED ROADS IN THE CITY OF ROSSFORD. UH, THERE'S A PRICE AND IT'S BEEN APPROVED BY THE CITY COUNCIL. UH, I MAKE THE MOTION. PLEASE ACCEPT THIS MOTION MADE BY COMMISSIONER MILLER, SECONDED BY COMMISSIONER BROWN. UH, PRODUCED SOME ROAD WORK FOR THE CITY OF STORY. RU RUSSELL. OH, . ALL RIGHT, LET'S DO SCURRY FIRST. LET'S DO ROSSER FIRST. . OKAY. THAT WAS ROSSER. ALL [00:05:01] FER A. OKAY. NOW LET'S TALK ABOUT, UH, CONSIDERING INTER LOCAL AGREEMENT FOR RULE MAINTENANCE WITH THE CITY OF CURR. ALRIGHT, THIS IS A RENEWAL, RENEWAL OF THE, UH, INTERLOCAL AGREEMENT WITH THE CITY OF CURR FOR ROAD MAINTENANCE. UH, I MAKE A MOTION. WE AUTHORIZE THE JUDGE TO SIGN THE AGREEMENT. MOTION MADE BY COMMISSIONER, SECONDED BY COMMISSIONER CLARK. ANY DISCUSSION? ALL IN COURTESY. AYE. A MOTION CARRIES. UM, I ALRIGHT. THE NEXT ITEM REGARDING VACATION. YES. THERE. SECOND TO THAT MOTION. SECOND BY COMMISSIONER CLARK. ALL AYE. MOTION CARRIES. NEXT, DISCUSS. CONSIDER FOR CLAIM THE MONTH OF OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH IN KAUFMAN COUNTY, YOUNG RAINEY. GOOD MORNING CONDITIONERS. I COME EVERY, EVERY TIME AND I BRING YOU NEW STATISTICS. SO, UM, JUST SO YOU KNOW, WE HAD OUR THIRD ANNUAL BENEFIT CONCERT, SEPTEMBER 26TH. AND IT, THE, ALL OF THE, UM, FUNDS THAT WE GET RAISED FROM THAT IS GOING TOWARDS OUR TRANSITIONAL HOUSING PROGRAM. THE VICTORY HOUSE, WE RAISED OVER 14,000, SO THAT WAS OUR NEW RECORD HIGH. UM, LAST YEAR ALONE, WE HAD 10 NEW CLIENTS, TWO OF WHICH WERE ALSO SEXUAL ASSAULT AND DOMESTIC VIOLENCE. BUT, UM, ALL 10 WERE DOMESTIC VIOLENCE VICTIMS WITHIN THE COUNTY. AND WITHIN LAST YEAR, UM, 136 WOMEN IN THE STATE OF TEXAS WERE KILLED DUE TO DOMESTIC VIOLENCE. BUT I AM PROUD TO REPORT THAT, UH, KAUFMAN COUNTY IS NOT ONE OF THOSE COUNTIES WHO HAD ANY MURDERS DUE TO DOMESTIC VIOLENCE. SO THANK YOU FOR YOUR SUPPORT. THANK YOU. I HAVE A QUESTION. YES. AND THAT BUCKET. YES. I HAVE A COMPLAINT. UHOH, YOU DIDN'T TELL ME WHO I WAS VOTING FOR WHEN I PUT THAT MONEY IN THAT BUCKET, I VOTED FOR THE WRONG BAND. UHOH. . WERE YOU THE BAND TO PARENTS OR YOU WERE KICKING UP DUST? I WAS KICKING UP DUST. YOU WERE KICKING UP DUST . THEY DID QUITE WELL THOUGH. VERY GOOD. IT WAS REALLY ENJOYABLE EVENING. THANK YOU. IT WAS FUN AND FUNNY. I THINK MORE PEOPLE OUGHT BE AWARE OF THIS. I ENJOY AND WE DO, WE WE HAVE RECEIVED ADDITIONAL GRANTS THIS YEAR. UM, SO IT WILL HELP WITH THE PUBLIC AWARENESS AND COMMUNITY EDUCATION. THANK YOU VERY MUCH. START GONNA START WEARING MY, AND FOR THOSE OF YOU WHO DUNNO, THIS IS WITH THE HEALING HEARTS MINISTRY AND CONTINUED OUTREACH PROGRAM FOR THE, WE DECLARE ONE PERSON COMMISSIONER ROUND MAKES THE MOTION. COMMISSIONER SECOND IT. ALL IN FAVOR? AYE. MOTION CARRIES. AND I'LL SIGN THAT PROCLAMATION. I AM GONNA ASK YOU LEMME UNTIL, UH, WE CAN MAKE COPIES OF IT FOR SURE. FOR THE FILE AND ALSO FOR THE, UH, MINUTES. AND THEN WE'LL SEND THIS ORIGINAL TO YOU. OKAY. THANK YOU. THANK YOU. UH, NEXT DISCUSS. CONSIDER HOW TO DIVIDE THE CHILD SAFE FUND, FEED MONEY AND TAKE ACTION UPON THE SAME, UH, DR. WOOD, ARE YOU GONNA SPEAK TO THAT OR, I RECENTLY MET WITH THE CALTON COUNTY SCHOOL SUPERINTENDENTS AND I BELIEVE, DO YOU HAVE A COPY OF THE LETTER THAT, UH, THAT THEY SENT? UH, JUDGE, UH, I DID HAVE, I THINK I SENT, I DO REMEMBER WHAT IT SAID. OKAY. THE COUNTY SUPERINTENDENT MET, UH, AND, AND MADE A RECOMMENDATION TO THE COURT ON THE FUNDS THAT YOU'VE BEEN COLLECTING, I BELIEVE SINCE THE FIRST OF THIS, THIS YEAR. AND, UH, CURRENTLY BASED ON THE INFORMATION THAT THE COUNTY SUPERINTENDENT SHARED WITH, WITH ME, AND I BELIEVE IT'S IN THE LETTER, UH, NONE OF THE COMMUNITIES, NONE OF THE CITIES CURRENTLY ARE PROVIDING SCHOOL CROSSING GUARDS TO, TO THEIR KNOWLEDGE AND MAY OBVIOUSLY BE PEOPLE THAT WOULD KNOW THAT. [00:10:01] SO AS FAR AS THE RECOMMENDATION ON HOW THESE FUNDS WOULD BE, THEY WOULD, RIGHT NOW THE SCHOOL DISTRICT PROVIDE THE CROSSING GUARDS AS FAR AS THEIR KIDS MAY BE. AND THEIR RECOMMENDATION TO YOU IS, IS THAT THE FUNDS BE DIVIDED 50% THE SCHOOL DISTRICTS BASED ON WHAT THEIR OCTOBER FALL COUNT IS. AND THEN SCHOOL DISTRICTS BY LAW REQUIRED ENROLLMENT COUNT AT END EACH OCTOBER, FRIDAY, LAST FRIDAY OF THE MONTH. THAT'S THEIR OFFICIAL ENROLLMENT COUNT, AND THEN DISTRIBUTE THOSE FUNDS ON A PERCENTAGE BASIS TO THE SCHOOL DISTRICTS WITH THE REMAINING 50%, 25% GOING THROUGH THE COUNTY CHILD ADVOCACY CENTER, WHICH I'M PLEASED TO BE A PART OF AS PRESIDENT OF THAT ORGANIZATION. I THINK YOU'VE HEARD SOME, THE WORK THAT THE CHILD ADVOCACY CENTER IS DOING FOR THE COUNTY AND FOR THE SCHOOL DISTRICTS, FOR THE KIDS THAT ARE IN THE SCHOOL DISTRICTS HERE IN COFF COUNTY, AS WELL AS THE REMAINING 25% GOING TO, UH, THE COFF COUNTY CHILDREN SHELTER, WHICH, UH, AS MANY OF YOU KNOW, WE'RE ALSO ON THAT BOARD AS SECRETARY, WE ARE IN DIRE STRAITS FOR ADDITIONAL FUNDS. THERE'S NOW OUR SPIRIT CHALLENGE, WHICH I KNOW MANY OF YOU HAVE PARTICIPATED IN AND, AND THAT'S JUST NOW BEGINNING TO GET KICKED OFF AS WELL. SO IT WAS A GOOD, HEALTHY DISCUSSION. UH, EVERYBODY IS SO APPRECIATIVE OF FROM THE SCHOOL DISTRICT STANDPOINT, AND I'M NOT AN OFFICIAL SPOKESMAN FOR THEM. I WAS JUST AT THE MEETING AND JUST REPORTING TO YOU WHAT SAID, AND THEY'RE SO APPRECIATIVE, THE FACT THAT THIS FUNDING IS AVAILABLE AND THAT YOU MADE THE FUNDING, UH, AVAILABLE FOR THE HEALTH AND SAFETY OF KIDS COSTS. UH, I WAS FIRST CONCERN, I THINK YOU KNOW ABOUT BECAUSE THE LAW SAYS THAT IT'S MONEY BE GIVEN OVER TO THE, SO I TOLD DR. WOOD THAT AND THE SHERIFF AND UH, THE DA JOHN RESEARCHED IT FOR EVERYBODY. WE HAD A MEETING WITH THE DISTRICT ATTORNEY RICK HARRISON AND SHERIFF DAVID BURNS AND DR. WOOD AND UH, THEY ALL AGREED THAT, THAT THERE'S A SECONDARY CLAUSE TO THE LAW THAT SAYS THAT IF THE CITIES DO NOT DO THESE PROGRAMS, THEN IT CAN BE MONEY CAN BE USED FOR ANY, UH, PROJECT THAT WILL FOR HELP THE SAFETY OF THE CHILDREN IN THE COUNTY. SO WE THOUGHT THAT, UH, THIS WAS A VERY GOOD, UH, UH, PROPOSITION WITH THE SCHOOLS WHO DO USE THE CROSSING GUARDS, UH, WILL HAVE SOME MONEY THERE PLUS THE, THE TWO OTHER PROJECTS WHICH ARE, UH, GREAT PROJECTS FOR THIS COUNTY. WE'LL HAVE SOME WE APPRECIATE YOU TALKING TO THE SUPERINTENDENT ABOUT, ABOUT THAT. WELL, I GOT LUNCH. HOW MUCH MONEY? UH, RIGHT NOW. WHAT ARE WE TALKING ABOUT? 60,000 IN THE FUND RIGHT NOW. AND THIS WILL BE AN ONGOING, THAT WAS WHAT WAS RAISED IN JUST ONE YEAR, SO WE ASSUMED THAT WOULD BE PRETTY NEXT YEAR. THAT SOUNDS LIKE A GOOD TIME TO ME. GOOD IDEA, JUDGE. ONE OF THE THINGS WE DISCUSSED TOO WAS THE IDEA THAT DISTRIBUTIONS, ALTHOUGH THE MONEY'S COLLECTED ON THE ONGOING BASIS, UH, DISTRIBUTIONS WOULD BE MADE QUARTERLY. SO GUESS DISPERSE WHAT WAS IN THERE NOW THAT ON A PROSPECTIVE BASIS, DISPERSEMENT QUARTERLY, SO WAIT A YEAR. UH, MOST OF THEM WOULD BE TO DIVIDE THE CHILD SAFETY FUND FEE MONEY WITH, UH, 50% GOING TO SCHOOL DISTRICTS OF THE COUNTY AND COUNTY. 25% GOING TO THE CHILDREN'S SHELTER AND 25% GONNA THE CHILDREN'S THAT MOTION MADE BY OH AND DISPERSED MR. BE ON THE COURT MOTION MADE BY COMMISSIONER. SECONDED MR. JACKSON THE DISCUSSION? ALL IN FAVOR SAY AYE. MOTION CARRIED. ONCE AGAIN, THANK YOU SHERIFF AND DISTRICT ATTORNEY AND DR. WOODS JOHN FOR WORKING ON THAT. FOR NOW, LET'S DISCUSS AND CONSIDER IN ORDER TO PURCHASE THE COLMAN COUNTY SINGLE APPRAISAL DISTRICT BUILDING, IF IT BECOMES AVAILABLE AS AN EXTENSION AND CONTINUATION OF THE OFFICE, EXPANSION OF THE SOUTH CAMPUS PROJECT AND AS FURTHER EXTENSION, UH, SPEND MONEY ON THE KAUFMAN COUNTY [00:15:01] VETERANS DEPARTMENT. UH, TOM HOLLAND AND I DISCUSS THIS TWO WEEKS AGO AND WE DISCUSSED AGAIN LAST WEEK AT, UH, AT, WHEN HE GAVE A TALK TO THE COUNTY JUDGE AND COMMISSIONERS AND, UH, UH, HE SAID THAT THE MONEY THAT WE DID TAKEN IN ON AND TAX ANTICIPATION NOTES, UH, SINCE WE ONLY A PARTIAL AMOUNT OF THAT WE CAN USE THE OTHERS LONG AS IT'S, IT'S, UH, AN EXTENSION OF THE SOUTH PROJECT. SO I WOULD RECOMMEND THAT SAY THAT WE DO THAT MOTION MADE BY COMMISSIONER BY ANY DISCUSSION. ALL IN FAVOR SAY AYE. A MOTION CARRIES. NEXT WE DISCUSS CONSIDER EXCEPTION IN 2009 2010. FINANCIAL REPORT FOR EMERGENCY DISTRICT NUMBER SEVEN. SEVEN, UH, THE GRAND? YES. OKAY, SPLIT. WE SPLIT. WE SPLIT. I MAKE THE MOTION. I'LL SECOND MADE SECOND BY COMMISSIONER CLARK, UH, TO ACCEPT THAT REPORT. FINISH THE MOTION. CARROTS. UH, I SEE SOMETHING HAPPENED FRIDAY, THIS FRIDAY WITH CRANDLE AND KAUFMAN. ANYTHING, ANYBODY YOU THINK ABOUT THAT? ANYBODY TAKING ANY BETS? . OKAY, WELL LET'S, LET'S HOPE THAT BOTH TEAMS FARE WELL. ALL IN FAVOR SAY AYE. AYE. UH, NEXT, LET DISCUSS, CONSIDER RENEWING OUR MEMBERSHIP WITH THE ASSOCIATION OF RURAL COUNTIES, UH, IN TEXAS AND PAN VIEWS. YOU KNOW, KAMAN COUNTY IS KIND OF UNIQUE IN ONE WAY IS THAT HALF OF OUR COUNTY IS BECOMING URBAN AND THE OTHER HALF REMAINS RURAL. AND, UH, WE BELONG TO THE COUNTY OF BUR COUNTIES TO GET THEIR, UH, ADVICE AND PROTECTION. AND WE'VE ALWAYS BELONGED TO THE, UH, ASSOCIATION OF RURAL COUNTIES WHERE GET THEIR ADVICE AND PROTECTION DUE. 85. THAT IS A REASONABLE AMOUNT TO DELAWARE. SECOND BY COMMISSIONER JACKSON ON . AYE. MOTION TO CARRY. UH, FIRST MEETING OF THE NEW BUDGET HERE. DO WE HAVE ANY CLEANUP WORK WE NEED TO DO FOR LAST YEAR? YES SIR. WE DO. OKAY. WE WOULD'VE DONE THIS LAST WEEK, BUT WE DIDN'T DO RIGHT. A SIGNIFICANT LINE OF TRANSFERS FROM GENERAL GOVERNMENT INCREASE SOME EMPLOYABLE TAXES. 3,864 POLICE OFFICE SUPPLIES. 5,000 7 84 WORKERS COMP COSTS. THE DA'S OFFICE INCREASED TRAINING EDUCATION CONFERENCE SINCE 2002 38. CONDUCTION CONTRACT LABOR, THE JURY FUND INCREASED CREDIT COSTS. 2001 23 CARD AND ENROLLED PRECINCT THREE BETWEEN RENTAL EQUIPMENT AND LEASE PAYMENTS. 2007 75 ALLY WE HAVE, UH, ADDITIONAL REVENUE TO CERTIFY IN OUR JUVENILE PROBATION. A NEW GRANT OF $25,000 FOR COMMITMENT REDUCTION PROGRAM AND BUDGETING AFTER USING RESIDENTIAL SERVICES. AND WE HAVE, UH, IT'S BUDGET AMENDMENT BECAUSE IT'S REALLY A LINE TRANSFERABLE LINE ITEM DOESN'T EXIST. YOU RECALL WE REDUCED ALL OF OUR MISCELLANEOUS COSTS THIS YEAR IN THE BUDGET, UH, AND IMMEDIATELY GOT THE BILL FOR TWO OF THOSE THAT WE NORMALLY PUT IN MISCELLANEOUS. SO WE'RE, UH, PROPOSING TO REDUCE OUR ESTIMATED ENDING BALANCE 25,009 14 UP LINE ITEMS FOR THE COUNTY MATCHING FOR THE AGING SERVICES. 10,006 FIVE. AND PROVIDE 1550 REQUEST ENTERTAIN MOTION TO ALL IN FAVOR [00:20:01] SAY AYE. MOTION CARRIES. WELL, WE GOT ABOUT FIVE MINUTES, BUT WE CAN OPEN UP OUR PUBLIC HEARING'S. UH, I GUESS HOW YOU, BUT THEN THANK YOU. I LIKE THAT. DID YOU? YOU GOT STUCK IN THE MIDDLE. SO HE BUYS EVERYBODY WATCH. YEAH. WELL THIS LAST YEAR WE BUDGET WHOEVER DOES THE FIRST LINE ITEM TRANSFER. SO YOU TELL LISA THAT'S AVAILABLE. TRANSFER TAKE PRECINCT FORM. HE DONE [00:28:16] DO ANYTHING ELSE THE TO DO, MAKE SURE [00:32:12] START TURNING AROUND. [00:35:47] SHE'S SMART. YOU KNOW, ON THOSE ATTORNEYS UPSTAIRS HERE, WELL YOU, THERE'S A THOUGHT THERE. YOU'D HAVE HAVE AN OUTSIDE CRIMINALS. [00:42:04] THAT'S, UH, ONE SEVEN TO BE, THERE'S A PLACE IN LOVE THAT USED TO SERVE. TAKE THE INSIDE OUT [00:49:57] AND, AND [00:53:14] WELL YOU THOUGHT, YEAH. [00:55:53] FUNDING OF PRESERVATION AND RESTORATION OF ME COUNTY CLERK RECORDS ARCHIVE, UH, ENTERTAIN A MOTION TO MOVE. A MOTION MADE BY COMMISSIONER CLARK, SECONDED BY COMMISSIONER ER TO MOVE FROM OPEN SESSION TO A PUBLIC HEARING MOTION. ALL IN FAVOR? AYE. A MOTION CARRIES. DOES ANYONE IN THE ROOM WANT TO SPEAK ON THE, UH, PUBLIC OR THE ANNUAL WRITTEN PLAN FOR FUNDING AND PRESERVATION AND RESTORATION OF THE COUNTY CLERK'S DIRECTOR'S ARCHIVE? HOLD YOUR COMMENTS, JACK. HOLD YOUR COMMENTS. SHOULD CHECK OUTSIDE CALL IN THE HALL. SHERIFF, I THINK WE WATCH OUT THERE. NO ONE IN THE HALL. OKAY. THEN HAVING NO, UH, INPUT, I ENTERTAIN A MOTION THAT WE MOVE FROM THE PUBLIC HEARING BACK TO OUR REGULAR SESSION MOTION MADE BY COMMISSIONER SECOND BY COMMISSIONER JACKSON. ALL IN FAVOR SAY AYE. WE'RE BACK IN OUR REGULAR, UH, MEETING. UH, NOW WE WILL ENTERTAIN A MOTION TO ACCEPT THE COUNTY CLERK'S ANNUAL WRITTEN PLAN FOR FUNDING THE PRESERVATION RESTORATION OF THE COUNTY CLERK'S RECORD DONATED. MOTION MADE BY COMMISSIONER. SECOND BY COMMISSIONER LER. ALL IN OPPOSED? AYE. A MOTION CARRIES. AND, UH, IT TOOK YOU A TIME I READ IT AND I DIDN'T UNDERSTAND IT, SO, BUT I SEE YOU'VE GOT PLENTY OF MONEY TO DO IT. AND IT'S A SELF-FUNDING FUND. THAT'S RIGHT. THAT'S, THAT'S WHAT'S NICE ABOUT SELF-FUNDING FUND. I WHAT RECORD ADDITIONAL ARE YOU GONNA PUT ON THE, WE'RE GONNA GO AHEAD AND PUT OUR DEED RECORDS OUT THERE AND DON'T, THOSE WILL GO BACK TO 1848. WE HAVE LASER FISH THAT WE CAN PUT OUT THERE FOR COMMISSIONER COURT RECORDS. UM, MARY CAN PUT OUT THERE AND PROBABLY DEATH, BUT ONLY FORM BECAUSE THE TITLE COMPANIES LIKE TO LOOK AND SEE IF ANYBODY DIED. PROBATE RECORDS. AT PROBATE RECORDS. UM, WE MAY, OIL AND GAS SEEMS TO BE KICKING UP. IT'S, IT'S, YOU KNOW, PEOPLE ARE GOING SO INCLUDE RECORDS, BUT YOU REALLY HAVE TO BE CAREFUL ABOUT WHAT YOU'RE PUTTING OUT THERE. YEAH. ALRIGHT. NOW WHAT ARE YOU DOING WITH ALREADY OUT THERE BUT NOT AN IMAGE ON WHAT DOING WITH THE J ANTIQUE BOOKS WHEN YOU DO THIS? WE'VE REBOUND A LOT OF 'EM. UM, YOU KNOW, IF THE BINDERS ARE BREAKING DOWN, BUT WHAT WE DID ON MOST OF THE DEED BOOKS IS WE RECREATED THEM IN SMALLER FORMS. SO IF SOMEBODY DOES BOOKS, WE'LL PULL THAT, THE ONE WITH THE PLASTIC BINDER THAN THE, UH, THE ORIGINAL BOOKS. BUT WE'VE BIND THEM. WE HAVE ACID FREE BOX THAT WE ARE PUTTING THEM IN. NOT THE OLD HANDWRITTEN ONE, NOT, YOU KNOW. YEAH. WE'RE NOT, NOT THE HANDWRITTEN, WELL I GUESS HANDWRITTEN, BUT THEY'RE HANDWRITTEN AND BOOKS. THERE'S A, A BIG PUSH RIGHT NOW TO GET 'EM DE ACIDIFIED AND ENCAPSULATED AND THEN PUT THAT'S SOMETHING BROWN RIVER IS COMING AND THE ONES WHO'VE DONE THE DECLARATION OF INDEPENDENCE AND SOME OF THOSE DOCUMENTS THERE, EAST COAST, THEY'RE BIG ON THE EAST COAST. JERRY, THIS GOES KIND SOMEWHAT YOU WERE TALKING ABOUT, ABOUT RUNNING OUT OF STORAGE SPACE, BUT I KNOW SOME, SOME RECORDS YOU CAN'T DESTROY JUST LIKE THESE OLD ANTIQUE BOOKS. YEAH, NO, WE'RE, NO, I REALIZE YOU'RE, IS THIS, CAN [01:00:01] THIS MONEY BE USED FOR TRYING TO GO TO A PAPERLESS UH, SYSTEM? IT IT DOES BECAUSE YOU HAVE TO SCAN. IT TAKES, TAKES A LOT OF HOURS TO SCAN ALL THAT STUFF IN THERE THAT YOU'RE TRYING TO SAVE. THAT'S, THAT'S WHAT WE'VE DONE. WE'VE TAKEN LIKE THE D BOOKS AND THE COMMISSIONER COURT AND THE PLAT RECORDS AND THE BIRTH RECORDS FROM 1858 WHEN WE'VE SCANNED THEM AND ENHANCED THEM. AND WE HAVE DIGITAL ACCESS NOW SO WE DON'T HAVE TO GO BACK TO THE BOOKS. AND THAT'S OKAY. BUT YOU STILL KEEP THOSE RECORDS SOMEWHERE. OH YEAH. SO THAT DOESN'T HELP ANY AT ALL OTHER THAN HELP THE, IT DOESN'T, LEMME SAY THAT IT DOESN'T HELP US ANY AT ALL AS FAR AS OUR STORAGE, STORAGE PROBLEM IS CONCERNED. I MEAN, IF YOU'RE GONNA GO PAPERLESS, YOU HAVE TO SCAN 'EM AND YOU HAVE TO THROW THESE OTHERS AWAY. I DON'T THINK A LOT OF THE OTHER CLERKS ARE THROWING THEM AWAY. I THINK THEY'RE PUTTING THEM IN RETENTION FACILITIES. I THINK SAN ANTONIO, THEY, THEY HAVE, THEY DO KEEP 'EM TWO YEARS ACCORDING TO WHAT I READ IN THE PAPER. THEY KEEP THEM TWO YEARS AND THEN THEY TRASH THEM. NOW THAT'S NOT EVERY SINGLE RECORD. THERE'S SOME RECORDS THAT CAN'T BE SCANNED AND CAN'T BE THROWN AWAY, BUT THE ONES THAT THEY CAN, THEY SCAN AND KEEP FOR TWO YEARS AND THEN THEY'RE GONE. YEAH, I WAS GONNA, THERE'S, THERE'S A TEXAS STATE LIBRARY RECORDS RETENTION SCHEDULE THAT'LL TELL YOU LIKE THOSE OLD BOOKS, THOSE ARE PERMANENT. YEAH, THE PROBATES ARE PERMANENT. I REALIZE THEY'RE, THERE ARE SEVERAL RECORDS THAT THE CLERKS CANNOT THROW AWAY, EVEN IF THEY WANTED TO, BUT JUST THE NORMAL RECORDS OF THE DAY THAT YOU, THAT COME IN AND OUT, UH, THAT YOU DO NEED TO KEEP FOR A WHILE, THEN WHAT THEY'RE DOING IS THEY'RE SCANNING THOSE INTO SOMETHING, KEEPING THOSE FOR TWO YEARS AND THEN TRASHING THEM AND MOVING ON. AND YOU NEED TO READ THEM THE PAPERS TODAY. YEAH, WE'VE GONE THROUGH, MY OFFICE HAS GONE THROUGH SUCH A TOTAL RENOVATION IN, IN MAKING SURE THAT WE HAVE ADEQUATE STORAGE MM-HMM . AND WE STILL HAVE THE SPACE ACROSS THE STREET. SO THE COUNTY CLERK'S RECORDS ARE, ARE FINE IN OUR STORAGE. WE WE'RE NOT OUT OF SPACE. WE ARE IMAGING EVERYTHING THOUGH IN CASE ANYTHING HAPPENS. WE HAVE THAT. I GUESS IN THE LONG RUN THE COMMISSIONER'S GONNA HAVE TO COME UP WITH A GRAND SCHEME OF WELL I'M SURE IT'S A LOT MORE COMPLICATED THAN I IT KEEP IT, THROW IT AWAY. BUT, UH, I THINK ACCORDING TO THAT ARTICLE, DALLAS HAD GONE THAT COL COUNTY'S GONE TO THAT AND SAME PROBLEM, WE HAD THIS THING UPSTAIRS. IF ANY OF Y'ALL WENT UP THERE WITH ME THREE YEARS AGO, YOU CAN'T WALK UP THERE ANYMORE. I GUESS A LOT OF THEM ARE RECORDS, TAX RECORDS, TAXES, STUFF LIKE THAT. I DUNNO IF WE BRING ANY OF YOURS OVER HERE. UH, A LOT OF STUFF IS STILL UP THERE. THAT PROBABLY COULD BE. NO, I HAVE UH, LIKE FIVE OR SIX BRAND BOOKS. ONE THING THOUGH, WE ARE GONNA WORK ON THIS YEAR, MAYBE NEXT YEAR, 2011 IS WHEN BRANDS COME UP IS WE HAVE SOME BOARDS AND WE'RE TALKING WITH SEVERAL BRAND OWNERS TO SEE ABOUT PUTTING THEIR BRAND ON THE BOARD AND THEN HAVING IT AS OUR ORDER. THAT'D COOL. BUT HAVE TO BE A HISTORIC BRAND. ANYBODY, WE'RE GONNA TAKE ANY COUNTY. THAT'S WHAT I, BUT THEY'RE, THEY'RE LIKE, THEY'RE, IT'S ONLY 10 YEARS. THEIR BRANDS ARE ONLY GOOD FOR 10 YEARS, BUT WE DON'T WANT TO LOSE THE BOOKS. THAT WOULD BE LIKE A PREGNANT CANDIDATE TO, UH, TO DO THE, THE ACID ACIDIFICATION THING AND ENCAPSULATE IT. SO, YOU KNOW, SOMEBODY COULD COME BACK AND SAY, WOW, THIS WAS A FAMILY BRAND FROM, YOU KNOW, 1850. SO THAT WOULD BE A GOOD CANDIDATE. UH, WHEN TEXAS A M BUILT THE UH, AGRICULTURAL BUILDING, 31 WAS FOUR YEARS OLD AND I TOOK HIM WITH A TRIP WITH ME WITH THE, UH, FOUR H WASN'T FOUR H AN EXTENSION SERVICE. UH, THE FOUR H LIVESTOCK COMMITTEE AND FOR LIVESTOCK COMMITTEE MADE THAT TRIP THAT YEAR WAS TO COLLEGE STATION AND A M HAD THAT NEW BUILDING AND WE CARRIED STAR BRAND'S BRAND WITH US AND WADE GOT THE BRAND, THE NEW BUILDING WITH STAR BRAND'S BRAND. THAT WAS PRETTY GOOD. THAT WAS, THAT WAS WHEN WE WERE LINED UP IN LOU'S DEEP SUPPER AND HE SAID THEY FOUR YEARS OLD MAN AND HE'S RIDDEN THIS BUS FROM KAUFMAN ALL THE WAY TO COLLEGE STATION. AND IF YOU'VE EVER RIDDEN THE BUS VERY FAR, YOU KNOW, SOMETIMES YOU [01:05:01] GET LITTLE SEATS THERE WE'RE IN LINE IN MOVIES. HE SAID, DADDY, I FEEL SICK THIS DADDY, I FEEL SICK. AND THEY HAD THESE BIG POT OF UH, THERE WAS A TREE. OH NO. SO IT WAS AN ARTIFICIAL TREE. WHAT EVEN ANYWAYS, RIGHT THERE SON UP CHUCK IN THAT, IN THAT POT PLANT I GOT, GOT BACK THE ORDER WIPED OFF. WE STOOD, NEVER LOOKED BACK. I ADJOURN SECONDED BY COMMISSIONER ER ALL FAVOR. AYE. MOTION CARRIED YOU WORKSHOP AT 1 31 OFF GONNA BE IN THE OFFICE. UH, I DON'T KNOW WHY SHE DID OVER THERE EXCEPT, UH, OH AND I ALMOST TORE ONE OF MY PHONES DOWN JUST TO BRING A PHONE CORD UP HERE SO THIS PHONE WOULD WORK. THAT'S HOW DESPERATE [01:21:30] SO [01:21:30] IS [01:21:30] PAUL THERE THIS THE, ACROSS THE STREET, THE COUNTY CLERK'S OFFICE PLEASE. HEY PAUL, THAT'S PHONE. HI. UM, DO YOU, UH, WANT TO STILL COME THROUGH THAT TRAINING? OKAY, IT'S EITHER TODAY FROM FOUR TO FIVE OR IT WILL BE FRIDAY FROM 10 TO 11. WHICH ONE CAN TODAY? OKAY. ALRIGHT. YES MA'AM. FOUR TO FIVE. OKAY, SWEETIE. ALL RIGHT. THANKS A LOT, PAULA. BYE-BYE. DO YOU STILL DO THE TRAINING? WELL, IT COULD EITHER BE TODAY ON FOUR TO FIVE OR IT COULD BE FRIDAY FROM 10 TO 11. WELL, WE'LL TEACH YOU. I MEAN, IT'S NOT GONNA BE THAT HARD, SWEETHEART. OKAY. THANK YOU. BYE BYE. YES, RACHEL, THIS IS, IS HE, WELL JUST ASK HIM, WE, YOU KNOW, WE'RE SWITCHING THE NEW SYSTEMS AND WE'RE GONNA HAVE TRAINING TRACKING TODAY FOR THE, FOR THE TITLE COMPANIES, UM, FROM FOUR TO FIVE OR WE'RE GONNA HAVE IT FRIDAY FROM 10 TO 11. SO IF HE COULD JUST GET BACK WITH ME ON, YOU KNOW, WHENEVER HE WANTS TO COME, IT DOESN'T MATTER. OKAY. I WAS JUST WANTING TO LET YOU KNOW WHOEVER WAS GONNA COME TO THAT TRAINING. UM, THEY TODAY ON THEY FRIDAY. [01:25:11] OKAY. WELL I KIND OF NEED TO, YOU KNOW. YEAH, IT, IT POP. OKAY. ALL RIGHT. THANKS A LOT. BYE-BYE. I NEED TO GET SOME CHANGE. OH YEAH, YOU SUPPOSED SOMETHING THAT PAPER OKAY. THAT WE USE, YOU KNOW, THAT SHE ASKED ABOUT. THAT'S PRETTY COOL. SHOW ME THE MONEY. I CAN'T COKE NOW. DID YOUR LEMON SLUSH STRAWBERRY? I WAS JUST CALLING TO SEE IF, UH, STILL TRAINING. OKAY, WELL IT'S EITHER TODAY ON FOUR TO FIVE FRIDAY. OKAY. BUT YOU JUST GIVE ME A CALL BACK. I'LL SURE APPRECIATE IT. ALL RIGHT. THANKS A LOT. BYE. CHEW SOFTER CHEW DAYS TO WORK FOR, I WAS JUST CALLING IN TRAINING. IT IS FOR, [01:32:42] IT'S JUST A NEW SISTER. YES, YES. NO. WELL, I SHOULD MADE MYSELF CLEAR ANYWAY, TARA. YEAH, IT'S JUST FOR THE RECORDS, YOU KNOW, FOR THE, YOU KNOW, FOR OUR SYSTEM FOR PULLING AND STUFF LIKE THAT. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.