* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] BEFORE YOU FILL OUT, UH, LAW AND THE TREASURER HERE, MR. COUNTRYMAN THERE, I THINK THEY'RE GONNA A BOX IF ANYBODY CARE TO DO THAT ON AGENDA. YOU DON'T NEED ABOUT THAT. BUT AT ANY RATE, WE APPRECIATE EVERYBODY BEING HERE THIS TIME. I'D LIKE TO CALL ON COMMISSIONER ROW TO GIVE OUR INVITATION AND THEN WE WILL HAVE THE PLEDGE. TWO GRACIOUS, HAVING FOR THE PRIVILEGE AND OPPORTUNITY TO GATHER TOGETHER LIKE THIS, TO DO THE BUSINESS OF THE CAMP, UH, WE APPRECIATE ALL THE MANY BLESSINGS THAT WE HAVE GOTTEN FROM YOU THROUGHOUT THE YEAR, ESPECIALLY THE RAIN THAT CAME IN LAST NIGHT THAT WAS VERY APPROPRIATE AND VERY TIMELY. WE APPRECIATE THAT AND WE WOULD BE HAPPY TO GET SOME MORE ANYTIME. UH, ALSO LOOK OUT FOR OUR TROOPS AS THEY PUT THEM THEMSELVES IN HARM'S WAY, AND, UH, TAKE CARE OF THEM AND BRING THEM ALONG AS SOON AS POSSIBLE. PLEASE HELP US MAKE THE RIGHT DECISIONS. GIVE US THE KNOWLEDGE AND UNDERSTANDING TO, UH, BE, UH, EQUAL TO EVERYBODY AND DO THE BEST THAT WE CAN. ALL THIS WE ASK IN JESUS NAME, AMEN. AMEN. I HIS ALLEGIANCE TO FLAG AND THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVIDUAL WITH LIBERTY, JUSTICE FOR ALL HONOR ACT I TO BE TEXAS. ONE STATE UNDER GOD, ONE INDIVIDUAL. THANK YOU VERY MUCH. AGAIN, IF ANYBODY WISHES TO ADDRESS THE COURT, NOW'S THE TIME TO, TO DO THAT. I DON'T BELIEVE WE HAVE ANYONE THAT'S, UH, SIGNED UP. GO AHEAD, MOVE FORWARD. UH, FIRST ITEM ON THE AGENDA IS HERE FROM OUR, UH, TAX SESSION COLLECTOR. MR. MURPHY. PRESENT THE, UH, TAX OFFICE REPORT FOR THE MONTH OF, UH, AUGUST. AUGUST. YES SIR. GOOD MORNING. IN THE GENERAL FUND, THE LEVY JUST LEVY OF 29 MILLION 5 89, OF THAT WE COLLECTED 97% 28 6, AND THE ROAD BRIDGE OF THE 2,000,008, 2 MILLION 7, 8 5. THE OTHER DAY WHEN YOU APPROVED A LEVY, I WAS ASKED ABOUT OUR STATE WE'RE GONNA COLLECT A HUNDRED PERCENT OF THAT. AND I EXPLAINED THAT THAT PERCENTAGE OF THE CURRENT LIVING WAS THE CURRENT TAXES, COLLECTED, DELINQUENT TAXES COLLECTED, AND INTEREST IN PENALTIES. AND JUST FOR YOUR INFORMATION SO FAR, USING THAT FORMULA, WE WERE AT 101% OF LAST. I DON'T THINK I LIKE THAT CALCULATION. THAT'S WHAT IT'S, I THINK I PREFER 97 ALSO. OKAY. THAT'S JUST THE CURRENT TAXES. THAT'S, THAT'S, THAT'S JUST THE CURRENT TAXES. YES. WITH A MONTH TO GO. PARDON? WITH A MONTH TO GO? WAS A MONTH TO GO. AND I HOPE THESE NUMBERS ARE ROUNDED, SO I HOPE TO GET AROUND TO 98% OF THIS. ALRIGHT, ANYBODY HAVE ANY QUESTIONS FOR MR. MURPHY? GOOD. ENTERTAIN MOTION TO ACCEPT. SO MR. MAKES THAT MOTION. MR. JACKSON? I BELIEVE I HEARD A SECOND FROM ANY OTHER DISCUSSION. ALL IN FAVOR SAY AYE. NEXT ITEM IS TO DISCUSS AN ACT ON REVIEWING RP FOR OUTSIDE AUDITING SERVICES AND AWARDING BID. FOR INFORMATION ON THAT, WE HAD, UH, WE PROCEED TWO RFPS, PROJECT PETER AND PATELLA BROWN APPEAL. LP UH, THE COMMITTEE, UH, WHICH INCLUDE THE COUNTY JUDGE AND THE RAD AND MYSELF HAVE SELECTED, UH, REVIEW THE [00:05:01] PROPOSAL AND HAVE SELECTED PAT BROWN. APPEAL WAS HOW MUCH? UH, 35. THINK WAS 34. FIVE SAID IT WAS SIGNIFICANTLY CHEAPER. 34 3 FIRST YEAR 1112 WAS 35,013 IS 36,000. THAT SIGN, I BELIEVE JOHNNY USED TO AUDIT. YES. SEVERAL YEARS AGO. YEAH. WHEN WE FIRST STARTED, WE HAD, WE WEREN'T, SO WE TERMINATED ABOUT NINE YEARS AGO, BUT I CALLED THREE REFERENCES AND IT'S NOT THE, THEY GAVE ME PEOPLE, I CALL DIFFERENT PEOPLE. THEY WERE VERY, HOW PEOPLE, SAME WAY AS THEY CHANGED OR SOMETHING. THEY JUDGE. JUST CLARIFY THAT THE OTHER, THE OTHER 50,005. OKAY, WELL THEY WERE, I THINK THEY SHOULD PAID THEM AROUND 60 OR SOMETHING. 62. THAT IS DIFFERENT. I THEY ALSO A PRICE FOR, RIGHT. SO WE HAVE TO REVIEW THAT. YES. IT, IT'S THREE A THREE YEAR CONTRACT, THREE ONE YEAR TERM. SO THERE IS A ABILITY TO WE'RE ANY, UH, ANY OTHER QUESTIONS, JACK, ABOUT THIS QUESTION FOR ABOUT WE BUDGET HOW MUCH FOR 35. GOOD. AND THAT WASN'T PROPOSAL. OKAY. I'LL ENTERTAIN A MOTION TO, UH, ACT ON THAT. OKAY. WE HAVE A MOTION AND A SECOND FOR COMMISSIONER CLARK. MOTION FOR COMMISSIONER JACKSON. ANY ANOTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? ALRIGHT. I'M SORRY. WAS THAT JC JACKSON? JC JACKSON. AND, UH, COMMISSIONER CLARK? ITEM NUMBER THREE IS TO DISCUSS AN ACT ON ELIMINATING LONGEVITY PAY FOR YOU HIRED ONLY EFFECTIVE OCTOBER 1ST, 2011 WITH CURRENT EMPLOYEES CONTINUING TO RECEIVE LONGEVITY ACCORDING TO THE CURRENT POLICY AND AMENDING THE PERSONNEL POLICY, UH, MANUAL, UH, ACCORDINGLY. AND YOU, UH, ACTUALLY HAVE WHAT WE, UH, THE AMENDMENT WILL BE IN YOUR FOLDER HERE, I BELIEVE, WHERE WE'LL SIMPLY SAY THAT NO LONGEVITY PAY WILL BE PAID TO ANY EMPLOYEE OR ON OR AFTER OCTOBER 1ST 11. AND WE DISCUSSED THIS QUITE THE BUDGET DISCUSSIONS AND IT WON'T FIVE YEARS OUT, BUT ACCORDINGLY, THIS WILL SAVE US COUNTY IN 550,000 ON THAT RIGHT NOW WE'RE A HUGE AMOUNT OF OVER HALF MILLION DOLLARS, UH, THAT IT WILL ULTIMATELY SAVE US IN THE FUTURE YEARS. AND SO THIS SIMPLY WOULD APPROVE THAT AND, UH, AND MAKE IT A MATTER OF RECORD. WE, ANY DISCUSSION OR ANY QUESTIONS ABOUT ANY OF THAT? WE'VE DISCUSSED IT. I KNOW AT LEAST TWO OR THREE TIMES. I THINK I DO. WE ELIMINATE LONGEVITY FOR NEW HIRES ONLY AFTER OCTOBER. OKAY. SECOND. COMMISSIONER CLARK MAKES THAT MOTION. UH, COMMISSIONER MANNING SECOND, UH, MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED LIKE, SO. MOTION CARRIED. NEXT ITEM IS TO DISCUSS ITEM NUMBER FOUR TO DISCUSS AND ACT ON CHANGING THE POLICY FOR YOU. FULL-TIME EMPLOYEES HIRED ON OR AFTER OCTOBER 1ST, 2011, ONLY OF PAYING FULL HEALTH INSURANCE COVERAGE FOR A RETIREE AFTER 20 YEARS OF SERVICE, PAYING [00:10:01] ONE HALF OF THEIR HEALTH INSURANCE COVERAGE ON RETIREMENT TO RETIREES MEDICARE AMENDING PERSONNEL MANUAL. PARTLY ANOTHER ONE. THIS IS ANOTHER ONE OF THOSE ITEMS THAT WE'VE DISCUSSED OFF AND ON. AND YOU HAVE IN YOUR, UH, PACKET OF INFORMATION. THE, UH, UH, THE EXACT WORDING THAT WE GOING INTO THE FIRST MANUAL, THIS REALLY WON'T AFFECT ANYBODY FOR SOME 20 YEARS OUT. AND IT ONLY WOULD BE AN EFFECT FOR PEOPLE THAT, UH, WOULD BE NEW HIRES AGAIN, UH, AFTER OCTOBER 1ST. UH, AGAIN, THIS IS ONE OF THOSE THINGS THAT REALLY AFFECTS OUR, OUR BUDGET IN FUTURE YEARS. AND IT REALLY AFFECTS OUR AUDIT REPORT BECAUSE THEY, THAT'S HARD TO PROJECT AND THE AUDITORS HAVE TO PUT A NUMBER IN THERE. THEY'RE REQUIRED BY AUDITING STANDARDS. YOU GUYS MAY WANNA HELP HERE IF I SAY SOMETHING THAT'S NOT, NOT RIGHT, BUT WE HAVE TO, WE TAKE A HIT IN OUR FUND BALANCE BECAUSE THEY DON'T REALLY KNOW WHAT THAT WILL BE AND THEY'RE ALWAYS GOING ESTIMATED IT'S THE WORST CASE SCENARIO IS, BUT THIS WILL HAVE A WAY OF, UH, BRINGING THAT UNDER CONTROL. PLUS, QUITE HONESTLY, IT BRINGS US, UH, MUCH IN LINE WITH WHAT OTHER COUNTIES ARE ALREADY DOING. SO WE NEED, NEED A DISCUSSION ABOUT THAT. I'LL ENTERTAIN A MOTION TO APPROVE. SO AHEAD. COMMISSIONER BROWN MAKES THAT MOTION. DO WE HAVE A SECOND? SECOND. COMMISSIONER, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? OKAY. SORRY ABOUT THAT. UH, DISCUSS. ITEM NUMBER FIVE IS TO DISCUSS AND ACT ON CHANGING THE REIMBURSEMENT FOR OUT OF COUNTY EXPENSES THAT COVER BILLS AND INCIDENTAL EXPENSES SUCH AS TIPS, TAXES, ENTERTAINMENT, ET CETERA. $36 PER DIEM WITHOUT REQUIRED SUBSTANTIATION, MEANING THE RECEIPT AND AMENDING THE PERSONNEL POLICY. UH, UH, ACCORDING, UH, THIS MAY BE SOMETHING WE WANNA TALK THROUGH A LITTLE BIT. I, I KNOW JOHNNY HAS WORKED ON THIS QUITE A BIT AND, UH, UH, HAD A SUGGESTION, UH, THAT I ACTUALLY, ACTUALLY, I THINK YOU, YOU INITIALLY, I THINK WE WERE TALKING ABOUT $40. JOHNNY, YOU MAY WANNA COME UP SINCE YOU ONE. WELL, I TALKED ABOUT 40 MEETING AND I GOT SOME HARD LOOKS FROM YOU AND COUPLE COMMISSION WANNA CHANGE THAT. I SENT OUT, UH, EMAILS ALL THE COUNTY TREASURERS, ABOUT 10 RESPONSES AND THEY TO BETWEEN 36 40. OKAY. NOW JACK HAS SOME INFORMATION THAT SAID THAT'S WAY TOO LOW. SO STUFF GSA, THAT'S WHERE DROPPED TO 36. ALRIGHT. I KNEW AT ONE TIME WE TALKED ABOUT 40 AND I, YOU KNOW, WE, IT'S BE A PROBLEM EITHER WAY. IF YOU, IF YOU'RE IN AUSTIN, UH, LIKE KYLE AND I TALKED, UH, AT MY MEETINGS, THEY DON'T PAY FOR ANYTHING PAY. IT'D BE HARD TO EVEN BEFORE BACK ON, I GUESS. AND JACK, YOU WANT TO, UH, I THINK YOU PROVIDED ALL OF US WITH THE STATE TRAVEL REIMBURSEMENT AMOUNTS AND IT'S A LITTLE DIFFERENT WHAT THIS AMOUNT IS, JUDGE, I THINK, I THINK THE PERSON RATE IS PRE THE FACT THAT IT'S ON THE SHEET, BUT THAT PERTAINS TO NON OVERNIGHT TRAVEL. I GUESS YOU'RE, I JUST LOOKED AT THE REFER TO FEDERAL GOVERNMENT'S, UH, PLAN AND THAT IS BASICALLY THERE'S ON TO, UH, PLUG IN YOUR CITY TO GIVE A RATE FOR THAT AND THEN PROCEED. NOT CURRENTLY. IF SO, THE COURT WILL KNOW AND THEY PROBABLY ALREADY DO, BUT CURRENTLY WE REIMBURSE UP TO $60 PER DAY, BUT THEY HAVE TO PROVIDE RECEIPTS AND THIS WILL ELIMINATE RECEIPTS, BUT IT'S SA MUCH REDUCED RATE, UH, EITHER 36 OR 40 OR 46 OR WHATEVER THE COURT DECIDES TO GO WITH. AND THEN AS FAR AS MILEAGE IS CONCERNED, IT WOULD BE IN WHATEVER THE IRS RATE, UH, REIMBURSES AND THAT CHANGES DEPENDING ON PRICE OF GAS, STUFF LIKE THAT. BUT THAT WOULD BRING US IN COMPLIANCE WITH THE IOS AS FAR AS, AND I THINK THAT'S BASICALLY WHAT WE'VE BEEN DOING ON MILEAGE VERSION. SO IT'S JUST, UH, WHATEVER THE COURT WISHES TO DO ON THIS 36, UH, MAY BE A LITTLE LONG. UH, I SUGGESTED THAT TO TO JOHNNY, BUT AFTER LOOKING AT THIS, [00:15:01] UH, AT WHAT THE STATE'S DOING, WE MAY WANNA BRING OURS INTO, UH, COMPLIANCE WITH WHAT THE STATE DOES, WHICH MEANS THE STATE CHANGES THIS OCCASIONALLY DEPENDING ON WHAT IT'S, SO ONE THING YOU CAN DO IS JUST, UH, SAY THAT OUR REIMBURSEMENT RATES FOR MEALS WOULD, UH, FOLLOW WHATEVER THE STATE'S DOING AND THAT WOULD ELIMINATE HAVING TO COME BACK EVERY TIME TO UH, PUT THAT IN PLACE. BUT THAT'S, THAT'S YOUR DECISION AS A COURT JUDGE. I'M NOT JUST OUT HERE, UH, NOT FOR, TO HELP TREASURE OUT RATHER THAN HAVING TO GO IN AND PLUG IN WHAT CITY YOU WENT TO. UH, YOU KNOW, THEY HAVE A 46 A DAY FOR. RIGHT. THAT WOULD BE AN OPTION RATHER THAN HAVING, WE TECHNICALLY BOTH OUR TRAVEL WOULD BE THE, PROBABLY THE OFFICER MOST OF THE, BUT I THINK YOU'LL SEE THAT SHEET THAT I SHOWS BREAK DOWN SOME OF THE CITIES OF TEXAS. OKAY, SHERIFF, YOU HAD SOMETHING ON THE PARTIAL PER DEAL. ARE WE GONNA SET OUT HOURS IF YOU GOTTA BE GONE, BUT THE STATE TRAVEL IS THE CLAIM WILL BE PARTIAL PER DEAL HALF WHERE THEY WORRIED ABOUT AT LEAST TWO O'CLOCK OR THEM THERE RULES STILL THAT, THAT IF PARTIAL DEAL MAY HAVE TO CLAIM OUT IT INCOME STATE WHEN WE MOVED WAS PER DIEM. YOU HAD TO CLAIM THAT, UH, HIS INCOME THAT THE FULL PER DIEM WAS NOT, IT WAS NOT PACKED. I NEVER READ THAT ANYWHERE IN IS NO, I THANK SHERIFF. NO. SO WE WON'T GIVE ANYTHING NINE NINE REMEMBER, BUT NOW DO YOU HAVE ANY COMMENTS OR NO, I I I'VE NEVER SEEN ANYTHING ABOUT PARTS FOR BEING TAX. WE WOULDN'T GIVE A 10 99 FOR IT. SO IF WE HAD TO, I WOULD IF WE HAD TO 10 99, I DON'T BELIEVE THE STATE EVER GAVE 10 99. BUT YOU REALIZE IF YOU DO PARTS FOR THEM THAT YOU WERE, YOU KNOW, BETWEEN YOU AND YOUR TAXES BE A PAIN TO KEEP UP WITH. THEY REQUIRE THE EMPLOYER TO KEEP UP. THEY CHANGE. JUDGE ONE OPTION MY COURT WOULD NOT CONSIDER OUT THERE IS FEDERAL GOVERNMENT AND STATE TEXAS USE SYSTEM. YOU CLICK ON GO TO THE CITY AND GET A SOME CASES 71 SOME CASES. I KNOW SHERIFF'S CASE IT MAKE JOB A LOT EASIER. THESE FOLKS GET ADVANCED, UH, BEFORE THEY TRAVEL SITUATION EMPLOYEES PUT A 46 A LITTLE BIT LESS, BUT YOU CAN GET ADVANCED I OPERATIONS. WELL YOU SAYING THAT 46 IS A BETTER NUMBER THAN 36. WELL STATE 36 IS A RATE. IF YOU DON'T SPEND ALL DAY, YOU DON'T SPEND THE NIGHT AND UH, THAT THAT'S SAYS NINE OVERNIGHT MEALS 36, UH, 46 IS THE NUMBER THEY USE. IF YOU GO, LET'S JUST SAY BOX SPRING, BOX SPRINGS NOT ON INTERNET, THEN THEY SAY USE 46, YOU GO TO DALLAS, THEN YOU GO UP, TELL YOU WHAT THE DEATH RATE IS FOR DALLAS. BUT I THINK LOT EMPLOYEES I'M ASSUMING WOULD RATHER WOULD, MIGHT TAKE LESS MONEY. I'D BE HAPPY THAT IF THEY WERE TO GET A ADVANCEMENT. SURE. DO YOU THINK THAT THE EMPLOYEE EMPLOYEES HERE FOLKS MIGHT NEED TO BE, UH, ENTERTAINED FACULTY FEEL OVER THIS RATE IF THEY WERE TO GET ADVANCED BEFORE THEY LEAVE? WELL THE ONLY TIME WE NEED ADVANCE IS IF WE'RE GOING TO BE GONE, YOU KNOW, FOR PROLONGED PERIOD OF TIME WHEN YOU GOT LOGIC, EVERYTHING. BUT I FAR PARTS FOR THEM, I WOULD NOT, UH, WANT TO DRAW ADVANCE ON THAT. THEY GOTTA EAT WHETHER THEY'RE HERE OR IN DALLAS, YOU KNOW, SO I WOULDN'T, I WOULDN'T WANT DRAW ANY ADVANCE ON PARK DEAL. I THINK THAT WOULD BE A, A BOOKKEEPING THERE. I I, MY OFFICE HAD LOT QUESTION, YOU KNOW, NOT ABLE TO ABLE GO. THEY, THEY NEED AN ADVANCE FROM TRICYCLE. WELL, YOU KNOW, IF THEY'RE OUT OVERNIGHT, YOU, YOU GOT SOMEBODY LIKE THAT, WE, WE GOT TWO PEOPLE IN VIRGINIA THEN YOU KNOW, THAT'S, YOU KNOW, THAT IS WHERE I THINK WE NEED SOME POSSIBLE, WE COULD DRAW ADVANCE ON THAT. BUT AS FAR PARTS, I WOULDN'T WANT GET INTO THAT AT ALL. I THINK THAT WOULD BE A BOOKKEEPING OUT THERE AND THERE YOU'RE, YOU'RE TALKING THEY GONNA STAY OVERNIGHT, RIGHT? PARTS PER THEM WHERE THEY'RE GOING BE OUT AND THEY COME BACK. RIGHT. I AGREE. FULL PER DEAL IS WHAT I, I CALL YOU INCUR LOGIC, RIGHT? SO THE ISSUE SEEMS TO BE IS WE [00:20:01] GO WITH THE STATE, UH, PER DIEM AS RECOMMENDED BY JUST HAVING A FLAT $46 WHICH FOLLOW THE STATE POLICY AND OUR GOAL WITH THE 36 THAT WE HAD ORIGINALLY TALKED ABOUT, WHICH MAY BE A LITTLE LOWER OR SOME AMOUNT IN 20 OR SO, OR MAYBE JUST MAYBE JUST VOTE BASED ON STATE'S TRAVEL, RIGHT? WHATEVER THE STATE CALL IT. WHATEVER THE STATE TRAVEL REIMBURSEMENT IS, I GUESS WE COULD TWEAK THAT ONE THAT IF YOU HAVE TO GO THROUGH THERE OFFICE, GO THROUGH THERE AND SEE WHERE THEY'RE GOING TO. AND IF, YOU KNOW, ONE CITY GETS THIS MUCH MONEY, ANOTHER CITY GETS THIS MUCH MONEY, THAT'S LOOK LIKE WHAT WE'RE TRYING TO MAKE IT SIMPLE. NOT OBVIOUSLY 46, YOU KNOW, STRAIGHT ACROSS THE BOARD. SO YOU THINK $46 BASED STRAIGHT ACROSS THE BOARD WOULD BE, AND YOUR PERSONAL OPINION, NOT FOR OUR OPINION. THIS IF YOU'RE GOING SOMEWHERE. MY PERSONAL GUESS IS THAT'S, I THINK, UH, MY ONLY UH, PART WITH THIS WAS WE SAID AT 36 AND WE HAVE COUNTERPARTS IN KNOW HAMPTON COUNTY COUNTY AND THIS GET 92. SO I'M THINKING THE COMMISSIONER MIGHT BE A KEY OFFICIAL. I'LL LET YOU TURN THAT. REMEMBER THE PRESS REPORTING , I, YOU KNOW, AND I TALKED TO JOHNNY A. LITTLE BIT ABOUT THIS AND REMEMBER NOW WE'RE AT 60 NOW WITH PEOPLE TURNING IN RECEIPTS, SO THIS WOULD BE A REDUCTION IN WHAT WE'RE HAVING. I DON'T HAVE MANY PEOPLE TURNING IN THE FULL 60, BUT THAT'S WHAT SOUNDED PRETTY RICH TO ME. UH, AND IT MAY NOT BE ON, MAY NOT HAVE ANYBODY THAT TURNS INTO FULL 60, BUT THIS WILL BE NOT REQUIRE RECEIPTS. IT BRINGS US INTO COMPLIANCE WITH THE STATE POLICY OTHER THAN JUST GOING WITH THE LAST 46 CENTS RATE. I MEAN $46 RATE ON THAT AND IT CUTS OUT A LOT OF PAPERWORK FOR THE AUDITORS OFFICE. YES, EVERY TIME I'VE BEEN OUT I'VE, I'VE LOST SOME RECEIPTS SOMEWHERE. SO THIS, AND JOHNNY, YOU HAD TALKED ABOUT HAVING THIS EARLY, I ENCOURAGE THE 36. SO, UH, BUT YOU KNOW, I GUESS I CAN SAY I'VE SEEN LIVE PERHAPS SINCE THE STATE'S BEEN 46. NOTHING I'D LIKE TO PUT UNDER WHILE WE'RE DISCUSSING THIS. AND THAT IS, UH, IN THE PAST I'VE HAD CREDIT CARDS OUT THERE, UH, PARTICULAR SHERIFF'S OFFICE THAT WERE NOT TIED TO A PERSON THAT WOULD JUST SIT SHERIFF'S OFFICE VERSUS ONE LIKE MINES IN JACK SEBASTIAN. OKAY. UH, THERE'S A, THERE'S A PROBLEM DISPUTING, UH, FRAUD CHARGES AND THEN YOU DON'T HAVE A CARD THAT HAS YOUR NAME ON. UH, IF I GIVE ONE THE SHERIFF'S OFFICE, YOU SAID SHERIFF'S OFFICE AND THAT CARD PASS TO DIFFERENT INDIVIDUALS, I TRUST THEM OBVIOUSLY, BUT WHEN YOU GO TO THE CREDIT CARD COMPANY, FIRST PERSON THEY HAD ASK IS WHO HAS THE CARD THEY KNOW PASS THAT CARD OUT. IT'S HARD TO DISPUTE CHARGES. WE'RE SEEING A LOT OF THOSE DAYS COMPROMISED QUITE, IF WE WERE TO DO A ADVANCEMENT THAT WOULD HELP THE SITUATION DRIVE QUITE BIT, THAT WOULD ELIMINATE THE CARD. IF WE DON'T HAVE THAT ON THE AGENDA THAT ADDED TO THE POLICY ON FUTURE AGENDA ITEM THAT THAT WOULD SOLVE THE PROBLEM. AND WELL, I THINK WHAT WE MIGHT DO TO GIVE US A CHANCE TO MAKE, TO REWORK THIS THING COME BACK. NEXT QUESTION. LEMME ASK ONE QUESTION. WE TALK ABOUT PAYING, LIKE FOR INSTANCE, HOW AM I GOING TO OVER TO A MEETING WEDNESDAY YOU THOUGHT PAYING US FOR BILL? NO, WHAT I'M TALKING ABOUT, LET'S JUST SAY THE SHERIFF'S DEPARTMENT'S GONNA GO OUT TO A CONFERENCE AND THEY KNOW AHEAD OF TIME THEY'RE GONNA BE GONE THREE DAYS. YEAH, I UNDERSTAND THAT. I'M JUST TALKING DAVID, I THINK I MISSED, I DIDN'T ANSWER YOUR QUESTION PROBABLY I BUT HE SAID A PARTIAL DAY WHEN HE SAID WHILE AGO. YEAH, THAT'S WHERE YOU GO AND COME BACK AND SAY THAT, THAT PROBABLY JACK. YEAH, I'VE NEVER, I'VE NEVER ANYWAY THAT ACTUALLY ADDRESSED HERE. THE, WHERE IT SAYS NOT OVERNIGHT. YEAH, THAT'S, YEP. THAT WOULD BE JACK. YOU KNOW, ONE OF THE PROBLEMS WE HAVE IS WE'RE GOING GO OFF AND INTERNALIZING, YOU GOTTA BE ABLE TO SECURE THAT ROOM. NORMALLY A CREDIT CARD AND, YOU KNOW, UH, IN THE PAST, YOU KNOW, BEFORE WE HAD CREDIT CARD, I WOULD DO IT ON MY CREDIT CARD. UH, WHICH IS IS FINE EXCEPT IF YOU HAVE A FILE UP, YOU KNOW, THEN YOU, I I GET IN IN THE DEAL. BUT I THINK THAT'S ONE OF THE THINGS WE HAVE TO THINK ABOUT IS HOW DO WE SECURE THE, YOU KNOW, THE UH, THE ROOM YOU, WHEN WE CALL AND MAKE THOSE RESERVATIONS, YOU KNOW, WE HAVE TO GIVE THEM A CREDIT CARD NUMBER. WHAT DO YOU, WHAT DO YOU THINK ABOUT, UH, JUST NOT ACTING ON THIS DAY AND LET US COME BACK AND REFINE THIS POLICY LITTLE BIT MORE AND [00:25:01] TRY TO GET THE CREDIT CARD ISSUE WORKED OUT AS WELL AND THEN COME BACK MAYBE MONDAY YOU THINK WE CAN DO, WE'RE HAVING A REGULAR MEETING NEXT MONDAY, THE 26TH. I'D LIKE YOU, UH, ADOPTED BEFORE THE NEW BUDGET STARTS. YEAH, WE HAVE A MOTION TABLE NEXT WEEK. WE HAVE A SECOND, SECOND MR. SECONDS. UH, WE'LL WORK ON THIS. ANY OTHER QUESTIONS? AND WE'LL WORK WITH JOHNNY AND JACK AND THE SHERIFF, WHOEVER'S INVOLVED, COMMEND, GET A COMMISSIONER ON THAT. OKAY. WE'LL CALL ONE OR TWO OF YOU TO HELP AND WHERE I CAN SERVE WELL BUT OR SERVE AS ONE OF TWO PEOPLE, UH, WE HAVE A MOTION. DID YOU GET THAT? UH, LAURA? YES. ALL IN FAVOR SAY AYE. ALRIGHT, THAT'S GOOD DISCUSSION. MAKE SURE WE GET RIGHT INFORMATION. UH, ITEM NUMBER SIX IS TO DISCUSS AN ACT ON AMENDING PERSONNEL POLICY MANUAL FOR OUT COUNTY TRAVEL TO BE REIMBURSED AT THE INTERNAL REVENUE, UH, SERVICE RATES. MILEY RATES ARE IN THE FORCE ON THE DAY OF TRAVEL. THAT'S PRETTY WELL, I THINK WHAT WE DONE THAT, NOT Y'ALL, BUT PREVIOUS, PREVIOUS ALREADY DONE THAT. OKAY. BUT THAT'S BEEN OUR PRACTICE. YES, BUT IT DOESN'T JUST INCLUDE OUT COUNTY TRAFFIC. IT DOES FOR IF YOU GET INTO ALLOWANCE, RIGHT? LIKE IF YOU HAVE EMPLOYEES THAT HAVE TO GO ON BUSINESS ON 40 COST BACK, YOU ALSO REIMBURSE THAT. OKAY. ANY, ANY BUSINESS USE BE DIFFERENT. SO IT DOESN'T INCLUDE ANY, ANY CONTRACT IT WOULD OR MANY OF THOSE, WHETHER IT WOULD, BUT WE DON'T HAVE IT ON HERE AS, UH, AS DON'T TABLE THAT AND DO THE SAME, SAME. FIND THAT AS WELL. MAKE SURE WE GET THAT, THAT ALRIGHT. COMMISSIONER CLARK MAKES THE MOTION THAT WE TABLE ITEM SIX UNTIL NEXT WEEK. AND, UH, THAT'S BLESSING FOR THAT I GUESS. BUT DO WE HAVE A SECOND FOR THAT SECOND? COMMISSIONER JACKSON SECOND AT THE TABLE. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? CLEAN THOSE TWO UP BEFORE NEXT WEEK. TRY TO GET THOSE, UH, THOSE DONE. ITEM NUMBER SEVEN IS TO DISCUSS AN ACT ON AWARDING CONTRACT FOR PROJECT ENGINEERING AND GRANT ADMINISTRATION SERVICES FOR THE COUNTY'S 2011, UH, GRANT FROM THE TEXAS DEPARTMENT OF RURAL AFFAIRS. AND THIS HAS TO DO WITH THE ELMO WATER SUPPLY CORPORATION, A RENT THAT HAS TO GO THROUGH THE COUNTY. AND, UH, BILLY WIND, WHO IS THE, UH, DIRECTOR AND OPERATOR OF THE ELMO WATER SUPPLY CORPORATION IS HERE WITH US. AND I KNOW YOU HAVE SOME WITH YOU, SOMEONE WITH YOU IS I COME ON UP. TELL US A LITTLE BIT ABOUT THIS. AND I'VE PASSED OUT ON YOUR DESK BEFORE YOU GOT YOUR LETTER WE GOT IN FRIDAY, UH, THAT YOU'LL HAVE THAT OPEN INTO A LITTLE MORE, LITTLE MORE DETAIL ABOUT THIS GRANT FROM THE, THE, UH, AWARD, THE PROJECT ON THE ENGINEERING AND, UH, ADMINISTRATIVE SERVICES, UH, UH, WATER TOOK CARE OF THAT ON, UH, I GUESS OBJECTION ON THE, UH, GRANT ADMINISTRATIVE SERVICES. WE HAVE A TOTAL OF TWO, UH, AND ASSOCIATES INCORPORATED, UH, AND ASSOCIATES INCORPORATED. I SCORED, UH, GLENSON ASSOCIATES AT, UH, A HUNDRED POINTS, UH, AND THE, UH, TRAILER AND ASSOCIATES 75 POINTS. I SCORED ADMINISTRATIVE SERVICES, TIM GLENDENNING ASSOCIATES. COULD YOU GIMME THOSE NUMBERS AGAIN? YEAH. UH, TIM GLENDENNING AND FOR THE ADMINISTRATIVE SERVICES OF THE GRANT WAS HUNDRED POINTS THAT WOULD BE THE MAXIMUM ON, UH, AND, UH, TRAILER AND 75 POINTS [00:30:06] ON THE ENGINEERING, UH, SERVICES, UH, PROPOSAL. WE HAD A TOTAL OF THREE ENGINEERING FIRMS, BELVIN WEEKS, UH, EVERETT GRIFFIN JUNIOR AND ASSOCIATES ENGINEERING AND SERVICE, UH, MLA, UH, CONSULTING ENGINEER, ENGINEERS AND, UH, PLANNERS. THE HIGH SCORE WAS A HUNDRED POINTS DEVELOPED IN WEEKS IN THERE. THEY, TYLER OUTTA ATHENS, UH, EVERETT GRIFFIN AND JUNIOR AND ASSOCIATES WAS 86 POINTS POINTS. MLA CONSULTING ENGINEERING WAS, UH, 80 POINTS HIGH BID OR HIGH HIGH SCHOOL GOING WEEKS CONSULT. TELL US EXACTLY WHAT ALL YOUR, WHAT ALL THE GRANT ACCOMPLISHED. SO EVERYBODY WILL BE AWARE OF THAT. IT'S IN THE INFORMATION. I THINK WE, WHEN WE APPROVED YOU GUYS GOING AFTER THIS GRANT SEVERAL MONTHS AGO. YES SIR. BUT I IT'S UPGRADED TO YOUR, UH, UPGRADE TO THE SYSTEM. YES, SIR. THIS, UH, THIS, UH, EXCUSE ME, UH, TCD DURING GRANT, UH, WILL BE, UH, HELPING ELMO WATER TAKE CARE OF TWO AREAS OF THE WATER, CURRENT WATER SYSTEM. UH, AND I'M PLEASED TO SAY THAT, UH, THE ONE OF 'EM IS GONNA BE, UH, PUTTING US IN A POSITION TO OFFICIALLY ABANDON THE LAST OF OUR, UH, AC PIPE, WHICH IS ASBESTOS CEMENT. UH, FORTUNATELY OUT A LOT OF THAT THROUGH, OUT A LOT OF WATER INDUSTRIES. WE'RE GONNA BE BLESSED WITH THE OPPORTUNITY TO SAY GOODBYE TO IT. THE OTHER AREA IS ON THE, UH, SOUTHEAST END OF OUR SYSTEM, THE COUNTY LINE. UH, AND WE'LL BE LOOPING THE AREA OF COUNTY ROAD THREE 14 AND COUNTY ROAD THREE 16. UH, THOSE AREAS THERE, UH, ARE, YOU KNOW, BY LOOPING THAT IT'S GONNA IMPROVE, UH, UH, THE INTERRUPTION OF SERVICES WHENEVER WE'RE FLUSHING HIGHWAY 80, IMPROVE THE AREAS. THOSE TWO, GLEN HAVE ANYTHING HE WISHES? NO, SIR. I'M JUST, UH, REALLY HERE TO ANSWER YOUR QUESTIONS ABOUT THE, THE APPLICATION ITSELF FOR THE PROJECT OR THE PROCESS. THIS WAS ACTUALLY THE, THIS WILL BE THE THIRD, UH, GRANT PROJECT THAT THROUGH THE COUNTY. RIGHT? WE HAD TO APPROACH IT ON A KIND OF ON PHASE BASIS, IMPROVE, I THINK GRANTS ARE MAXED OUT. TWO 50,000 IS THAT, THIS WAS 2 75. OKAY. PREVIOUS TIME WAS THREE 50. SO I WANT COUNTY, UH, YOU KNOW, WELL, YOU KNOW, OF COURSE THERE HAD ALREADY BEEN AN APPLICATION, UH, YOU KNOW, SOMEBODY ELSE WOULD BE STANDING HERE. BUT I, I JUST FEEL BLESSED THAT THIS COMMUNITY HAS HAD THE OPPORTUNITY TO, UH, GO IN THIS DIRECTION BECAUSE IT'S HELPED OUT A LOT TO HERE. A BIG DIFFERENCE IN THE COMMUNITY FROM THE TOP LOW INCOME. IS IT TO SELECT ONE OF THESE OR DO THEY WELL, WE, WE NEED TO SELECT ONE BASED ON THEIR SCORING AND WE, UH, THAT'S THE WAY, THIS IS A FAIRLY NEW PROCEDURE FOR US, I BELIEVE. WELL, IT IS FOR ME TOO. UH, THE SCORING SIDE OF IT'S BEEN HANDLED IN THE PAST BY THE, UH, THE GRANT SERVICE, UH, ASSOCIATES JUST HANDLED THIS, THE FIRST TWO WE ANSWERED. UH, AND THE, UH, SO THIS WAS NEW FOR ME AS WELL. UH, WE WERE HANDING THE SCORING AND I GUESS, UH, TIM PROBABLY EXPLAINED THAT A LITTLE BETTER. THE WAY I LOOKED AT IT IS OPEN THE DOOR UP FOR, UH, OTHER SERVICES, UH, TO SUBMIT, UH, PROPOSALS, UH, WHENEVER THESE, UH, GRANTS [00:35:01] APPLICATION. THAT'S CORRECT. IN THE PAST, WE WEREN'T INVOLVED IN ACTUAL SCORE OF PROJECTS, BUT WE HANDLED ALL THE, THE PAPERWORK IN THE COUNTY FOR WATER CORPORATION. THIS, THIS TIME, UH, UH, THE STATE IS WANTING TO TURN THE ENTIRE PROCESS OVER TO THE LOCALITY. THAT'S WHY IT SEEMS DIFFERENT POINT NOW AWARDING THIS CONTRACTS AND, UH, FOR ENGINEERING SERVICES AND NEW GRANT PROJECT CONSTRUCTION SERVICES MADE IT SOMEWHAT A LITTLE BIT EASIER. I WAS GLAD TO BE A PART OF THIS. I REMEMBER OUR FIRST, I, OUR FIRST OR SECOND OH THREE WAS WHEN THE FIRST FUNDING WAS USED IN OH SEVEN, UH, WAS WHEN OUR SECOND APPLICATION FUNDING WAS USED. UH, OUR, MY, AT THAT TIME, MY CURRENT COMMISSIONER WAS OUT OF POCKET AND I WITH TWO TO, UH, ARLINGTON NORTH CENTRAL TEXAS COUNCIL GOVERNMENT. UH, JUST OUTTA CURIOSITY, HOW MANY FEET OR MILES OR YARDS OF THIS AC PACK WILL YOU BE, GET RID OF THIS? JUST, JUST OVER SIX, 6,000 FEET. THAT'S THE LAST OF IT. AND, UH, UH, THAT'S NORTH OF THE TRACKS THERE. RAILROAD TRACKS. YES, SIR. THE 27 28 NORTH AREA. THANK YOU. COMMISSIONER QUESTION. YES. IT LOOKS LIKE WE'RE, THEY'RE PUTTING A LITTLE BIT OF THE MONK IN OUR BACK ON THIS TO MAKE SURE IT'S DONE PROPERLY. IS THAT CORRECT? I'D LIKE FOR, UH, OUR ATTORNEY TO KIND OF LOOK ALL THIS OVER JOHN AND OKAY. AND MAKE SURE IT'S DONE THAT. AND COULD Y'ALL, THE, UH, SOME OF THE GRANTS THAT I'VE BEEN CHECKING INTO A LOT OF THE COMPETITIVE PROCUREMENT PROCESS IS THE HAMMER THAT YOU TRY TO PULL ON YOU. COULD YOU JUST, UH, EXPLAIN TO OUR PERSON, AGENT THE PROCESS YOU WENT THROUGH SO THAT HE CAN NOT AND SAY THAT'S WHAT YOU'RE SUPPOSED TO BE DOING? NO. ANSWERING HIS QUESTIONS. UH, THE, UH, WE COULD, UH, UH, THE PROCESS THAT WE'VE GONE THROUGH IS SPELLED OUT IN THE, UH, GRANT GUIDELINES SAID WE'RE, UH, UH, PUBLISHED BY THE TEXAS DEPARTMENT OF RURAL AFFAIRS FOR THIS 2011 2012 COMPETITION, WHICH IS WHAT WE'RE LOOKING AT. AND IT SPELLS OUT IN THERE THAT, UH, LOOK FOR ANY TYPE OF PROFESSIONAL SERVICES, BE IT ENGINEERING, GRANT ADMINISTRATION SERVICES. UH, BASICALLY WHAT THE, WHAT THE, UH, UH, UH, JURISDICTION HAS TO GO THROUGH EITHER CITY OF COUNTY IS TO, UH, NOTIFY LEAST FIVE PROVIDERS OF THOSE SERVICES BASED FROM WHICH ARE PULLED FROM LIST PROVIDED BY THE STATE. AND A NOTICE OF THE SERVICES REQUIRED MUST BE PUBLISHED IN THE LOCAL NEWSPAPER, WHICH HAS BEEN AND SET OUT TO BUY FIRMS PROVIDING THE SERVICES, ENGINEERS, ADMINISTRATORS. AND THEN A PRESCRIBING AMOUNT OF TIME NEEDS TO BE ALLOWED FOR RESPONSE AT LEAST TWO WEEKS. AND, UH, AND THEN WHATEVER PROPOSALS ARE SUBMITTED, THEN THE CITY OF THE COUNTY NEEDS TO REVIEW THOSE AND SCORE THOSE BASED UPON THE QUALIFICATIONS OF THOSE FIRMS BASED UPON THAT, UH, CRITERIA. AND THE, UH, COUNTY AND WATER SUPPLY CORPORATION HAS FIRST RESPONDENT. SO THAT'S ONE OF THE THINGS THAT WE'VE ASSISTED, UH, UH, THE COUNTY ON TO MAKE SURE THAT, THAT Y'ALL HAVE ADHERE TO, THAT WHEN THIS PROJECT IS FINISHED WILL BE A TWO YEAR TIME FRAME ON THE CONTRACT. ONCE THE PROJECT IS FINISHED, THEN THE STATE WILL SEND A PERSON OR A PERSONS OUT TO SIT DOWN AND GO THROUGH ALL THE, THE, UH, UH, THE PAPERWORK THAT HAVE, HAVE, BE OBTAINED BY THE PROJECT ADMINISTRATOR TO ENSURE COMPLIANCE. AND, UH, THE COUNTY HAS ALWAYS PASSED THOSE REVIEWS ON THE GRANTS THAT YOU'VE BEEN INVOLVED WITH WITHOUT ANY PROBLEM AT ALL. SO WE, WE ENSURE THAT YOU FOLLOW THOSE REQUIREMENTS BECAUSE THE LAST THING WE WANT TO DO IS BE IN A NONCOMPLIANT SITUATION WHERE A CALLS FOR QUESTION, THE COUNTY'S NEVER PLACED THAT ALL. SO BASICALLY ALL THE YES, SIR. THAT'S CORRECT. AND BEFORE IS REVIEWED BEFORE ANY MONEY'S EXPEND. I MEAN, THEY, THEY'LL SEND, UH, THE STATE WILL SEND SOMEBODY DOWN TO REVIEW THE GRANT PRIOR TO ANY MONEY. [00:40:01] ACTUALLY, ACTUALLY IT'S NOT, UH, ACTUALLY SN AFTER THE PROJECT IS COMPLETED AND ALL BUT ABOUT 10% OF THE FUNDS HAVE BEEN EXPENDED IN THE, UH, STATE WILL, UH, SCHEDULING A DATE AND TIME TO, UH, IT'S ESSENTIALLY LIKE AN IRS AUDIT THAT YOU HAVE TO GO THROUGH, UH, YOUR PROJECT ADMINISTRATOR AND PAST PROJECTS. THAT'S BEEN US. WE, UH, ATTEND MEETING, UH, PROVIDE ALL THE PAPERWORK, ANSWER ANY QUESTIONS. THEY'LL OCCASIONALLY TOUR THE PROJECT SIDE TO LOOK AT THE PROJECT WORK IT'S BEEN DONE, THAT SORT OF THING. THEN THEY'LL HAVE REVIEWING ALL THOSE DOCUMENTATION, ALL THE DOCUMENTS THAT ARE OBTAINED, UH, BE IT FROM THE ENVIRONMENTAL REVIEW PROCESS TO THE FINAL EXPENDITURE REVIEW, ALL THAT, MAKE SURE THAT THE COUNTY HAS COMPLIANCE WITH STATE FEDERAL REQUIREMENTS. AND ONCE THAT THAT'S DONE, THEN THE STATE WILL SIMULATE TO THE COUNTY AND CONGRATULATE ON THE SUCCESSFUL CONDITION OF THE PROJECT. AND THAT ENABLES YOU TO STAY IN COMPLIANCE AND APPLY FOR FUTURE PROJECTS. AND SINCE WE'VE BEEN WORKING WITH FOR 15 YEARS, I GUESS ALWAYS THOSE PROJECTS AND, UH, HAVE BEEN INVITED TO SUBMIT FUTURE APPLICATIONS. I SAW. ALRIGHT. ANY OTHER, ANY OTHER COMMENTS OR QUESTIONS OR OPPORTUNITY HE, ANYTHING WE CAN DO TO ASSIST HIM IN HIS WORK, ESPECIALLY PIPES? SERIOUSLY? I WOULD LIKE FOR, UH, PUT A CLAUSE PENDING, YOU KNOW, REVIEW BY ATTORNEY, REVIEW BY OUR ATTORNEY AND THEN LOOK AT, IT'S REVIEWED BY AN ATTORNEY AUTHORIZED JUDGE TO SIGN THAT YOU SAID I MAKE A MOTION. WE'LL APPROVE THIS, UH, PENDING ON THE, UH, IT BEING REVIEWED BY UH, OKAY. WE HAVE A MOTION. UH, LEMME GET A SECOND, RIGHT, PLEASE. DO WE HAVE A SECOND? SECOND, SECOND FROM, UH, COMMISSIONER DEN. AND ANY OTHER COMMENTS? I'M SORRY, JUDGE, IT MIGHT BE, UH, 'CAUSE OF THE NEW PROCESS, IT MIGHT BE ADVISABLE TO NAME THE SPECIFIC FIRM THAT YOU'RE FOR ENGINEERING AND THE SPECIFIC FIRM PROJECT ADMINISTRATION. OKAY. AND THAT FIRM WAS FOR THE ENGINEERING SERVICES. AND THEN THE OTHER FIRM IS FOR YOUR PROFESSIONAL SERVICES. OKAY. WE DON'T NEED TO PROVIDE AS MUCH INFORMATION AS WE CAN FOR OUR CLERK TO MAKE SURE WE HAVE THAT. AND THE OTHER THING I MIGHT ASK YOU TO DO BEFORE WE VOTE, IF YOU CAN STICK AROUND A LITTLE BIT AT MEETING AND MAYBE TALK TO MR. LONG IN CASE HE HAS ANY QUESTIONS BEFORE THAT WOULD BE GOOD. I'VE SET CHIEF. OKAY. JOHN, DO YOU HAVE ANY QUESTIONS OF THEM? UH, THEY'RE, THEY'RE GONNA STICK AROUND AT THE END OF MEETING. NO, UH, WE JUST WANNA MAKE SURE WE DO IT RIGHT. WHEATS IS THE ENGINEERING FIRM. WHAT'S THE OTHER FIRM? ASSOCIATES THIS. OKAY. THANK AUTHORIZING SIGN. YEAH. THEN THEY WOULD AUTHORIZE ME TO SIGN THE AGREEMENT AFTER THAT. INCLUDED IN YOUR MOTION? YES, SIR. AFTER WE JUST PROCESS, MAKE CORPORATION WE HAVE MOTION. ANY VOTE, ALL SAY THOSE FOLKS. ALRIGHT. THANK YOU JUDGE. THANK YOU. HOPEFULLY WE'LL HAVE MORE AS TIME GOES BY TOO WITH OTHER, OTHER CORPORATIONS. AND I ASKING. ALRIGHT, NEXT ITEM IS, ITEM NUMBER EIGHT IS TO DISCUSS AND ACT ON A APPRO POPULATION FOR THE FIRST CHRISTIAN CHURCH IN CAROL IN HONOR OF THEIR 100. IT SAYS 50, ACTUALLY IT WAS THEIR 135TH [00:45:01] ANNIVERSARY AND IT WAS MY GREAT PLEASURE TO ATTEND THAT CEREMONY. UH, PROCLAMATION ACT SAYS HUNDRED 35TH, THEY HAVE A CEREMONY AT THEIR CHURCH, UH, SATURDAY AFTERNOON, DIDN'T HAVE A CELEBRATION AGAIN AT CHURCH, UH, SUNDAY. AND I HAD THE OPPORTUNITY TO GO SATURDAY AFTERNOON. PROCLAMATION, I TOLD THEM OFFICIALLY BE APPROVED THIS MORNING, BUT WE ENDED AND GAVE HIM A COPY OF THAT AND THEY WERE VERY APPRECIATIVE OF THAT. SO WE HAVE A MOTION TO ACT ON APPROVING THAT. COMMISSIONER MAKES, UH, MOTION. WE HAVE A SECOND. SECOND. UH, COMMISSIONER JACKSON SECOND THAT MOTION. ANY OTHER DISCUSSION ON ALL IN FAVOR SAY A AYE. ALL RIGHTY. NEXT ITEM IS TO ITEM NINE TO DISCUSS AND ACT ON, UH, ADOPTING NEW SHERIFFS AND CONSTABLES FEES FOR THE BUDGET YEAR 2012, 13. YOU HAVE COPIES OF THAT, THE MARKED. AND THEN THE NEXT ITEM IS THAT, IS THAT THE CHANGES? I I DUNNO. I DID YOU MAKE IT OUT ENGINE? YES. I THINK WE WENT UH, TO THE MAXIMUM ON MOST OF THEM. WE WEREN'T THERE ALREADY. YEAH. UH, THAT COPIES, FEES MAKE THAT THESE ARE FEES. I THINK MANY OF THESE WERE THE SAME FEW CHANGES. I BELIEVE IT LOOKS A BIT LIKE LINE COUNTY THAT MAKE A MOTION TO APPROVE THE MANDATORY. YEAH, I THINK THEY ONE PURPOSE OF DOING THIS TO MAKE SURE WE WERE SOMEWHAT CLOSE TO WHAT WE HAVE A MOTION FROM COMMISSIONER A SECOND. SECOND. COMMISSIONER MANNING SECOND MOTION. ANY OTHER DISCUSSION? I JUST WANT, I'M JUST WONDERING, UH, SHERIFF, IS YOUR THE STRAY PROGRAM INCLUDED IN THIS YOUR, THE STRAY PROGRAM INCLUDED IN THIS INCREASES? UH, I DON'T BELIEVE SO. OKAY. I DIDN'T KNOW SINCE YOU, SINCE YOU'VE HAD AN INCREASE IN YOUR ES STRIKE PROGRAM, THE ANIMALS, DID YOU UH, I DUNNO IF WE HAVE OR NOT. IT, IT GETS WORSE. WE GET THAT'S, THIS IS STRICTLY A CIVIL SERVICE. OH, ALRIGHT. I THINK THIS IS WHAT WE HAVE TO TAKE SOME APPROVAL OVER THE THING. THE SHERIFFS GOT COMPLETE. ALRIGHT. APPROVAL. OKAY. ALRIGHT. WE HAVE A MOTION SECOND THAT WE, UH, DISCUSSION. ALL IN FAVOR SAY AYE. AYE. OPPOSED? MOTION CARRIED. ITEM NUMBER 10 IS TO, UH, HAVE A MOTION TO EXIT OUR SPECIAL MEETING AND ENTER INTO A PUBLIC HEARING ON PRO BUDGET THOUSAND 11,012. SO IF YOU HAVE MOTION TO DO THAT. SO MOTION FROM COMMISSIONER, DO WE HAVE A SECOND FAVOR? SAY AYE. WE'RE NOW IN A PUBLIC HEARING FOR OUR NEW BUDGET FOR [00:50:01] THE, UH, 2011 2012 BUDGET YEAR. UH, YOU HAVE, UH, COPIES OF THAT AND UH, I BELIEVE WE PUT SOME HANDOUTS ON THE TABLE THERE. A SUMMARY OF BUDGET AND, UH, COUPLE DOCUMENTS FOR HAD, GO BACK AND LOOK AT SOME OF OUR TAX AND I THINK WE PROVIDED THAT FOR, UH, EVERYBODY THERE. THERE SHOULD BE SOME COPIES OUT THERE, BUT ACTUALLY IN EIGHT, THE COUNTY HAD A TAX ACTUALLY DROPPED IT HALF PERCENT. AND SO THIS TWO YEARS IN A ROW THERE, WE DROPPED AT HALF PERCENT. MAY HAVE GONE BACK, WE DIDN'T GO BACK. 2007 MAY HAVE DONE THE, BUT THIS WILL BE FOURTH YEAR IN 12 REMAIN THE SAME DIFFERENCE. THE BREAKDOWN OF THAT BECAUSE OF YEAR SHIFTED SOME MONEY TO THE, TO THE GENERAL FUND. BUT THE BOTTOM LINE IS THE TAX RATES POINT, POINT THAT OUT. WE'RE NOT, THIS IS NOT ABOUT PROVING THE TAX RATE RIGHT NOW, THIS IS JUST ABOUT PROVING THE, THE, UH, BUDGET. AND UH, WE HAVE A SUMMARY OF THAT. AND THE ONE THAT IS ONE OF COURSE, UH, THAT WE SPENT THE MOST TIME ON THIS YEAR IS THE GENERAL FUND. AND, UH, WE, UH, WERE ABLE TO BALANCE THAT AND WE FEEL, UH, VERY, VERY COMFORTABLE WITH THE, UH, THAT OUR NUMBERS ARE REALISTIC. I THINK WE CAN ALL HONESTLY SIT HERE AND SAY THAT I THINK, SO YOU THINK OUR REVENUES ARE REALISTICALLY PROJECTED AND UH, BUDGET IS AN, YOU KNOW, AT ITS VERY BEST. BUT, UH, WE STILL HAVE A VERY, VERY TIGHT BUDGET YEAR. THERE'S NO QUESTION ABOUT THAT. UH, IT'S A BUDGET BUDGET THAT I THINK WE CAN ALL FEEL COMFORTABLE ABOUT AND OUR BUDGET FOR, UH, THIS YEAR AS FAR AS THE, UH, AUM TAXES AND INCOME TAXES IS 27 7 61. UH, THEN YOU HAVE, UH, THE OTHER REVENUE SOURCE IS 88,000 DEPENDING ON FROM STATE REIMBURSEMENT, UH, TAX THAT WOULD GET ON MIXED DRINKS FEES, UH, COUNTS FOR 3 MILLION 1 5400. THEN WE HAVE OTHER FEES SUCH AND, AND D PS FEES AND ENFORCE LIKE THAT FOR PLUS PLUS $40,000 IN, IN INTEREST THAT WE EXPECT TO, UH, THIS NEXT YEAR THE FUNDS INVESTED. SO IF YOU ADD ALL THOSE TOGETHER AND UH, LOOK AT THE OTHER, UH, CULTURAL BREAKDOWN OF THAT AS FAR AS IS CONCERNED, YOU'LL SEE THAT TOTAL REVENUES THIS YEAR ARE EXPECTED, UH, FOR THE COMING YEAR ARE EXPECTED TO BE 33 MILLION 1 95 3 88. AND THAT'S A LITTLE LESS THAN WHAT WE, UH, ACTUALLY BUDGETED FOR THIS YEAR, WHICH IS 33 MILLION 3 0 6 6 7 9. AND, BUT AGAIN, WE FEEL VERY COMFORTABLE THAT THESE NUMBERS ARE, ARE ISSUE, MAKE THEM EXPENDITURES IN THE GENERAL FUND, UH, ARE SIMILAR AMOUNT. I BELIEVE WE WOUND UP WITH A LITTLE, UH, EXTRA THAT WE'RE PUTTING INTO KIND OF CONTINGENCY FUND. SO, UH, THIS IS A PUBLIC HEARING. IF ANY OF YOU HAVE ANY COMMENTS ABOUT THE BUDGET WE SERVED WITH THIS WOULD BE YOUR TIME TO, UH, ASK ANY QUESTIONS THAT YOU MIGHT HAVE. DO WE HAVE ANY QUESTIONS FROM ANYBODY THAT'S ATTENDING THE PUBLIC HEARING TODAY? I HAVE ONE COMMENT LONG AS THIS POSITIVE, I INCLUDED ALL THE CHANGES THAT HAVE BEEN MADE SINCE THE PRELIMINARY BUDGET WAS FILED AND THEN THIS IS ADDITIONAL CHANGES THAT WE'LL NEED TO MAKE BECAUSE IT ONLY APPLIES TO SPECIAL, SPECIAL FUNDS ONLY GET THE CASH BALANCES MORE REASONABLE THAN WE PRELIMINARY YOU WERE MENTIONING. I STILL NEED A COUPLE OF INFORMATION FROM THREE FOUR. OKAY. BUT OTHER THAN THAT, WE'LL WE'LL BE DONE. OKAY, HAL, I, YOU NEW BUDGET DONE, WE MET MANY TIMES, 10 OR 12 TIMES, BUT [00:55:01] YES, BUT IT WAS SOMETHING I THINK WE NEED DO MORE SPECIAL THIS YEAR. HOPE NEXT YEAR WILL BE A EASIER, BUT I, I, YOU KNOW, I, UH, IT'S, IT IS A TIGHT BUDGET THIS NEXT YEAR'S QUESTION ABOUT THAT. WE'VE BE MINDFUL THAT WE'RE GONNA BE IN BLACK AT THE END OF THIS YEAR. WE'RE CERTAIN, UH, THAT WE'LL BE, DUNNO THE EXACT AMOUNT YET, BUT IT'S A, IT'S STILL GONNA BE A VERY, VERY TIGHT BUDGET NEXT. SO WE DID ELIMINATE THE FUR DAY, WHICH IS HUGE AND, UH, GETS ALL OF OUR EMPLOYEES BACK TO, UH, MAKES THEM HOPE FROM WHERE THEY WERE AS FAR AS PRO DAYS ARE CONCERNED. AND, UH, HAVE OUR NEW INSURANCE PACKAGE, UH, ADOPTED AND, AND WE'RE STILL LOOKING AT SOME THINGS HOPEFULLY WILL SAVE US SOME MONEY IN, IN THE YEAR WITH ALL OF OUR INSURANCE PRODUCTS. SO GOING OUT, WE'RE STILL OUT ON THAT. WE STILL GOT A COUPLE, THREE WEEKS TO GO ON THAT. STILL WORKING ON OUR DELINQUENT, UH, TAX COLLECTION FIRM AS WELL AS OUR FINE FEES, UH, DELINQUENT FIRM THAT WILL BE SELECTED SOMETIME IN THE NEXT FEW WEEKS AS WELL. BUT THAT'S, THAT'S THE SUMMARY OF THE BUDGET. WE HAVE ANY, ANY COMMENT FROM THE PUBLIC CONCERNING ANY OF THE THINGS ABOUT ANY ISSUES WITH THE, OR ANY QUESTIONS ABOUT. ALRIGHT, I'LL ENTERTAIN A MOTION TO EXIT THE PUBLIC HEARING. SO SECOND WE HAVE A MOTION FROM COMMISSIONER ROW TO EXIT COMMISSIONER SECOND MOTION. ALL FAVOR SAY NEXT ITEM IS ITEM NUMBER 13. DISCUSS AND ACT ON ANY, ANY CHANGES IN INDIVIDUAL LINE ITEMS FOR 2011 2012 IF NECESSARY. WE DON'T HAVE ANY CHANGES TO MAKE AT THIS POINT, UH, SO THAT, UH, WE CAN JUST DO, WE NEED TO PROVE THOSE HAL ON, UH, WHAT YOU JUST HANDED US ON, ON ITEM 13. THIS ITEM 13 IS IF SOMEBODY WANTED TO MAKE A CHANGE IN THE CURRENT, WELL, I WANTED TO MAKE ANY ADJUSTMENTS THROUGH THE CURRENT AND, UH, AND THEN WE COULD INCLUDE THE ITEMS. SO LET'S GO AHEAD AND VOTE NOT TO, UH, CHANGE ANY INDIVIDUAL LINE ITEM. THAT WAY IT BE OFFICIAL. SO I HAVE A MOTION TO, UH, NOT TO ACCEPT THE BUDGET. SO WE HAVE A MOTION MANNING ON ITEM 13. THERE WILL BE NO INDIVIDUAL LINE ITEMS CHANGED. AND THEN COMMISSIONER CLARK SECOND THAT MOTION. ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. AND THEN ITEM NUMBER 13 IS TO, TO DISCUSS AND ACT ON ADOPTING A BUDGET FOR THE 2011 2012 YEAR. AND BEFORE WE DO THAT, HOW DOES, DOES THAT WHAT YOU GAVE US THIS MORNING, DOES IT NEED TO BE INCLUDED? IT'S REALLY NOT A PART OF THE, OF THE BUDGET. IT'S MORE, IT, IT AFFECTS SOME OF THE OTHER FUNDS. IT GIVES THEM MORE OR LESS MONEY TO SPEND. OKAY. SO PROBABLY WITH THOSE ADJUSTMENTS WITH THE, OR WITH THOSE ADDITIONS AS AS PRESENTED BY THE AUDITOR. THIS WAS FRESH NEWS FOR US THIS MORNING. SO, UH, BUT WE WOULD INCLUDE IF YOU SAW PROOF, WE WOULD INCLUDE THE UH, UH, CHANGES AND ESTIMATED CASH BALANCES ON SPECIAL FUNDS. IT DOESN'T AFFECT THE GENERAL FUND DOES THE SPECIAL FUNDS IS, UH, GIVEN TO US BY THE COUNTY OR SO THAT I HAVE A MOTION TO UH, ADOPT THE BUDGET ALONG WITH THESE, UH, CHANGES AND CASH BALANCES AS PRESENTED BY COMMISSIONER ROWDEN MAKES THAT MOTION. UH, DO WE HAVE A SECOND? SECOND. COMMISSIONER MANNING SECONDS. ANY QUESTIONS FROM ANYBODY ABOUT ANY ONE QUESTION THREE AND FOUR? YES. JUST A GOOD ESTIMATE OF HOW MUCH YOU'RE GOING TO SPEND BEFORE SEPTEMBER 3RD. WE COME BACK, WE DO IT, WE ADJUST. SO NEXT WEEK, GET SOME POINT IN THE FUTURE. OKAY. ALRIGHT, WE HAVE A MOTION. AND SECOND, UH, ANY OTHER QUESTIONS? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? LIKEWISE. MOTION CARRIED. THANK EVERYBODY. THANK EVERYBODY, ALL THE COURT ESPECIALLY FOR HARD WORK AS WHERE [01:00:01] IT'S TODAY AND UH, THAT'S, THAT'S GOOD. UH, GOOD DEPARTMENT, GOOD JOB ON EVERYBODY'S AREA AND, UH, TO FUND THAT WE, UH, UH, NEED TO ADOPT OUR ACT RATES. SO ITEM 15 TALKS ABOUT, UH, EXITING THE SPECIAL MEETING AND ENTERING INTO A PUBLIC HEARING ON THE PROPOSED TAX RATE FOR THE FUNDING YEAR TWO THOUSAND ELEVEN THOUSAND TWELVE. WE HAVE A MOTION TO DO THAT. COMMISSIONER MAKES THAT MOTION. ALL IN FAVOR? SAY OPPOSED THE, UH, TAX RATE INFORMATION. I BELIEVE EVERYBODY HAS A HANDOUT. UH, THIS IS A FORMAL MOTION TO KEEP US COMPLETE LEGAL AS FAR AS SETTING OUR TAX RATE AND, UH, WE WILL UH, HAVE A GENERAL OPERATING FUND AND ALL COMMENT COMMENTS FROM THE AUDIENCE. IN A MOMENT WE'LL HAVE A GENERAL OPERATING FUND TAX RATE OF 0.4635, A ROAD AND BRIDGE MAINTENANCE FUND OF 0.0574 AND THEN AN TAX RATE PAY OFF DEBT YEAR OF 1 0 3 5 6, UH, FOR A TOTAL TAX RATE OF 5 5 6 5. AND UH, TAX RATE IS AGAIN, IDENTICAL TO WHAT WE'VE HAD IN THE PAST. AND, UH, SO ANY QUESTIONS FROM ANYBODY IN THE AUDIENCE OR ANY COMMENT FROM ANYBODY IN THE UH, AUDIENCE? UH, OUR TAX ACCESSOR COLLECTOR IS ANXIOUS, STILL AWAITING HIS FIGURE SO HE CAN TAX STATEMENT SOON AND, UH, REVENUE WILL START FLOWING INTO COUNTY COFFERS SOON AS WELL AND I THINK MR. COUNTRY WILL WANTS THAT TO HAPPEN SO WE DON'T HAVE TO GO WAR ANY MONEY UH, THIS NEXT YEAR IF WE AVOID DOING THAT, HOPEFULLY. ANY QUESTIONS FROM ANYONE? COMMENTS? ONCE AGAIN, ANY QUESTIONS OR COMMENTS FROM ANYBODY CONCERNING THE TAX RATE FOR THIS NEXT YEAR? NOT I'LL ENTERTAIN A MOTION TO EXIT THE SPECIAL MEETING, UH, AND UH, PROPOSED TAX RATE AND, UH, ENTERED BACK INTO A SPECIAL MEETING. ALRIGHT, COMMISSIONER CLARK MAKES THAT I'M SERGEANT COMMISSIONER JACKSON MADE THAT MOTION AND COMMISSIONER MANNING SECOND THE MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? NEXT ITEM IS NUMBER 18 AND THAT IS TO DISCUSS AND ACT ON ADOPTING A TAX RATE FOR YEAR 2011 2012. YOU HAVE MOTION I'D TO MOVE TAX TO BE BY TAX RATE, GENERAL OPERATING FUND SIX FIVE MAINTENANCE FUND 5 7 4 I S3 FIVE SIX OR TAX RATE SIX. THIS TAX OPERATION'S TAX AND THE TAX RATE WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A HUNDRED HOME BY APPROXIMATELY ZERO. I HAVE A MOTION FROM COMMISSIONER CLARK, A SECOND FROM COMMISSIONER JACKSON. SECOND. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALRIGHTY. UH, MADAM CLERK, AND I BELIEVE YOU TOLD ME THAT WE DO NOT NEED TO TAKE ANY ACTION ON ITEM CORRECT RECORDS ARCHIVE FEES. THE LEGISLATION SAID THAT AS LONG AS IT WAS APPROVED IN THE NORMAL BUDGET WE DIDN'T HAVE. OKAY. WE CAN. OKAY. THE LEGISLATION HAS CHANGED WHERE IF THESE FEES ARE INCLUDED IN OUR RECORD BUDGET, IT'S NOT NECESSARY TO HAVE A PUBLIC HEARING ON THE AS IS OR WE GOT IT ON. WE CAN GO AHEAD AND DO IT. IT'S JUST WHATEVER YOU LIKE, DO THE PUBLIC HEARING DECIDE TO DO. OKAY. IF THAT'S OKAY WITH EVERYBODY, WE WILL JUST, UH, NOT NO, WE'LL JUST TAKE NO ACTION ON ITEM 1920. UH, I THINK IT'D BE GOOD IF WE WENT AHEAD GET A MOTION TO TAKE NO ACTION ON THAT JUDICIAL LEGISLATION I MAKE THAT MAKES THAT MOTION. SECOND COMMISSIONER JACKSON SECOND. THAT MOTION THAT WE TAKE NO ACTION ON 19 AND 20 AND 21 AS WELL. I'M SORRY. AND 22, WE'RE GONNA KNOCK THEM ALL OUT. 19 20, 20 20 DUE TO LEGISLATION, [01:05:01] NOT I, YEAH. ITEM 23 IS TO DISCUSS AND ACT ON THAT EVER POPULAR SUBJECT LINE OUT TRANSFER OUT. JUDGE, I JUST HAVE A COUPLE WE'LL WRAP UP NEXT WEEK, BUT I DO HAVE ADDITIONAL, ADDITIONAL REVENUE TO CERTIFY. NAME THAT FIVE. WE'VE GOT OFFICIAL EVIDENCE. ANY QUESTIONS OF THE, UH, NOT A MOTION TO APPROVE COMMISSIONER JACKSON MOTION. SECOND MOTION. ALL IN FAVOR SAY AYE. AYE. OPPOSED? ALL RIGHTY. LET'S TAKE ABOUT A FIVE MINUTE BREAK, MAKE A COMMENT. SURE. WE DISCUSSED LAST WEEK ABOUT NOT PAYING THE BILLS AT THIS MEETING AND 26TH, SO THAT'S PROCESS. OKAY. WE'LL JUST WRAP EVERYTHING UP. THAT'S GOOD. WE'LL, UH, WE HAVE NOUR MOTION REMAINING. SECOND MOTION. ALL IN FAVOR SAY AYE. AYE. THANK YOU VERY MUCH. I DO NEED TO GET Y'ALL MY AIR. AND YOU, I DON'T KNOW HOW YOU, I I WAS SICK. IT MADE ME SICK DRIVING HOME FROM HERE, BUT MINE CAME BACK ON WHEN I STOPPED. IT WAS LIKE REBOOT BACK ON. IT WAS LIKE REBOOT, UH, AND I HAD THE, I THOUGHT I GOT IT. I GUESS THIS IS BETTER THAN NOTHING, BUT IT WAS LIKE JUST SITTING IN THE OVEN BECAUSE I DIDN'T HAVE ANYTHING. I DIDN'T HAVE ANYTHING, NOTHING TO DRINK, NOTHING. IT WAS NOT, AND THAT'S, THAT'S WHEN I JUST GO, I, I, I GET SO TO, YOU KNOW, I JUST FIX IT. AND DON'T TELL, JUST FIX IT. SIGN IT. I DON'T CARE. , JUST SIGN IT. I DON'T GET WHAT YOU NEED. I DON'T JUST MAKE IT WORK. THESE PLANTS ARE MY BUTT . DO THEY MAKE YOU FEEL LITTLE LIKE A FAN? OH, YOU'RE KILLING ME. WELL, IT, [01:11:35] I DUNNO. I WELL. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.