* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] WE'LL GO AHEAD AND CALL THE MEETINGS OR ORDER OF THE JUNE 11TH, UH, 2012 COMMISSIONER COURT MEETING IN KA COUNTY. WE'LL BEGIN WITH THE, UH, INDICATION BY, UH, MANNING. I UNDERSTAND. NO SIR, WHATSOEVER. SO, UH, THEY, WE'LL HAVE OUR PLEDGES AND THEN REMARKS FROM VISITORS. IF ANYONE HERE, UH, WISHES TO, UH, SPEAK TO THE COURT, UH, PLEASE, UH, TURN YOUR NAME AND INFORMATION IN OVER TO, UH, THE BY BEHIND THE, UH, MR. COUNTRYMAN AND THE SHERIFF OVER THERE, THE TREASURER, AND THEY'LL MAKE SURE WE GET THAT UP HERE. SO, WOULD YOU JOIN ME IF WE STAND AFTER FOR OUR ? LET'S PRAY. MOST GRACIOUS, CENTER OF THE FATHER, THANK YOU FOR THIS OPPORTUNITY FOR THESE MEN TO COME TOGETHER TO MAKE DECISIONS OF THE CAN. GIVE US THE WISDOM AND THE STRENGTH, LORD, TO DO WHAT'S BEST FOR THE TAXPAYERS AS WE MOVE FORWARD. BLESS US, LORD, THANK YOU FOR THE PRETTY WEATHER. THANK YOU FOR OUR HEALTH. AMEN. AMEN. PGI THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, THE INDIVISIBLE WITH EVERYTHING AND JUSTICE FOR ALL. I HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD, ONE IN INDIVISIBLE. THANK YOU VERY MUCH. NO ONE SIGNED THAT JUDGE. ALL RIGHT. OUR FIRST, UH, ITEM OF THAT IS THE CONSENT AGENDA. AND ON THAT AGENDA WE HAVE THE, UH, ACCEPTANCE OF THE MEETING OF THE MAY 14TH, UH, MEETING AND ALSO THE MAY 29TH, UH, MEETING. AND THEN WE HAVE THE, UH, I BELIEVE YOU HAVE FINANCIAL STATEMENT THAT WAS PRESENTED. BYMAN COUNTY EMERGENCY SERVICES DISTRICT NUMBER ONE AS WELL AS TO DISCUSS, CONSIDER, UH, APPRO BID FOR RESALE THE PROPERTY. UH, A DASH ONE NINE, UH, LOCATED AT 65 97 COUNTY ROAD 1 22 B KAMAN COUNTY PRECINCT ONE. DOES ANYBODY HAVE ANYTHING ON THE CONSENT AGENDA THAT THEY WOULD LIKE TO, UH, DISCUSS OR DO YOU WANNA PROVE IT AS PRESENTED? HOW MAY WE APPROVE IT AS PRESENTED? OKAY. WE HAVE A MOTION FROM, UH, MR. LOUD TO SECOND APPROVE AS PRESENTED. WE HAVE A SECOND MANNING DISCUSSION, SAY A, THOSE OPPOSED. NEXT ITEM IS, UH, TO DISCUSS AND CONSIDER ACCEPTING THE, UH, OUTSIDE AUDIT REPORT FOR THE YEAR ENDING, UH, SEPTEMBER THE 30TH, 2011, FROM THE ACCOUNTING FIRM TILL BROWN HILL, LLP. AND WE DO HAVE JOHN MANNING WITH US TONIGHT. JOHN, THANK CALL. I BELIEVE EVERYBODY HAS A COPY OF THE REPORT. YES, SIR. AT SOME POINT. I THINK EVERYBODY SHOULD HAVE ONE THERE. WELL, THANK YOU JUDGE YOUR COMMISSION FOR LETTING US BE HERE TONIGHT. UH, THE FIRST THING I'D LIKE TO DO IS TO APOLOGIZE FOR HOW LONG IT TOOK TO GET THIS DONE, BUT THIS WAS A FIRST YEAR AUDIT AND OBVIOUSLY SOME OF THE PEOPLE THAT STARTED, UH, WITH THE COUNTY ON THE AUDIT ARE NO LONGER HERE. AND SO A LOT OF THAT HAD TO DO WITH, WITH SOME OF THE TIMEFRAMES OF, OF HOW LONG THIS TOOK. BUT I, I THINK WE'VE GONE OVER A LARGE HURDLE AND WE'RE REALLY HOPING THAT NEXT YEAR AS THIS WON'T BE A FIRST YEAR ENGAGEMENT, WE'RE REALLY GONNA BE A LOT MORE TIMELY AND BEING TO GET THE FINANCIAL STATEMENTS TO YOU GUYS A LOT QUICKER. 'CAUSE I KNOW, UM, THAT THE QUICKER YOU GET THESE, THE QUICKER YOU CAN GET PEOPLE OFF YOUR BACK. SO, UM, IF YOU LOOK AT PAGE ONE IN THE ACTUAL, UH, BOUND AUDIT REPORT, THIS, AND THE TWO REPORTS THAT I'M GONNA GO OVER IN THE BACK ARE REALLY THE ONLY PART OF THIS, UM, REPORT THAT BELONGED TO US. UM, THE FINANCIAL STATEMENT RESPONSIBILITY, REST WITH THE COUNTY ARE RESPONSIBILITY IS TO EXPRESS AN OPINION AS TO WHETHER THE FINANCIAL STATEMENTS ARE MATERIALLY CORRECT IS PRESENTED. AND THAT'S WHAT THIS REPORT ON PAGE ONE AND TWO STATES. UM, IT, IT'S AN UNQUALIFIED OPINION. AND, AND OF THE FOUR TYPES OF OPINIONS THAT WE CAN GIVE AS OUTSIDE AUDITORS, THE UNQUALIFIED OPINION IS THE HIGHEST LEVEL OF ASSURANCE THAT WE CAN GIVE. I KNOW UNQUALIFIED SOUNDS BAD, BUT JUST LIKE EVERYTHING ELSE IN ACCOUNTING, IT DOESN'T MAKE SENSE. THAT'S REALLY THE BEST, UH, REPORT YOU CAN GET. DOESN'T MEAN YOU'RE UNQUALIFIED, RIGHT? THAT'S EXACTLY. IT DOESN'T MEAN THAT Y'ALL ARE UNQUALIFIED OR WE ARE. IT'S JUST THAT'S THERE WAS, THE REASON IT'S CALLED THAT IS IF THERE WAS SOMETHING IN YOUR FINANCIAL STATEMENTS, SAY A NUMBER OR A DISCLOSURE, THAT WE WEREN'T ABLE TO FIND OUT IF THAT'S REALLY THE RIGHT NUMBER OR IF THAT DISCLOSURE REALLY BELONGS, WE WOULD CALL THAT A QUALIFICATION SINCE YOU DIDN'T HAVE ANY OF THOSE. THEREFORE, IT'S CALLED AN UNQUALIFIED OPINION. AND I KNOW THAT [00:05:01] Y'ALL ARE, UM, IN THE PROCESS OF TRYING TO GET SOME OLD DEBT RESTRUCTURED AND AN UNQUALIFIED OPINIONS GONNA GO A LONG WAY INTO TO HELPING THE OVERALL FINANCIAL, UM, STATUS OF THE COUNTY. UM, IF YOU LOOK AT PAGE THREE, AND I'M NOT GONNA GO OVER EVERY PAGE OF THIS, SO, SO DON'T, UM, WORRY, BUT MANAGEMENT DISCUSSION ANALYSIS IS KIND OF A NARRATIVE FOR, FOR PEOPLE THAT AREN'T AUDITORS OR ACCOUNTS, IT'S KIND OF A WAY WHERE THEY BREAK DOWN THE NUMBERS AND TALK ABOUT WHAT WENT UP AND WHAT WENT DOWN KIND OF GIVES AN OVERALL FINANCIAL PERSPECTIVE OF THE COUNTY. UM, AS OF NINE 30 2011. SO, UM, I KNOW THIS WAS IN YOUR DRAFT, BUT THIS IS A PART OF THE REPORT THAT I WOULD PAY PARTICULAR ATTENTION TO, KIND OF GOES THROUGH HERE AND JUST TALKS ABOUT, UM, DIFFERENT THINGS THAT TRANSPIRED DURING THE YEAR. IF YOU LOOK OVER ON PAGE SIX AND SEVEN, IT'S REALLY THE ONLY PART IN THE AUDIT REPORT ANYMORE THAT HAS COMPARATIVE NUMBERS. UM, USED TO BEFORE THEY CHANGED THE REPORTING MODEL, YOU COULD KIND OF LOOK AT THIS YEAR VERSUS LAST YEAR AND SEE KIND OF WHY WE'RE IN THE POSITION WE ARE OR WHAT HAPPENED. THIS IS REALLY THE ONLY PLACE THAT, THAT IT SHOWS, UH, UP ANYMORE. SO AS YOU'RE LOOKING THROUGH THIS, IT'S A LOT OF INFORMATION IN THIS REPORT THAT IS A, A, A VERY GOOD, UH, PART OF THE FINANCIAL STATEMENTS TO SPEND SOME TIME ON. PAGE 11 ACTUALLY STARTS THE FINANCIAL STATEMENTS. AND THIS WILL REFER TO AS A STATEMENT OF NET ASSETS. THIS IS ALL OF THE COUNTY'S FUNDS COMBINED INTO ONE REPORT, AND IT'S CALLED GOVERNMENTAL ACTIVITIES. 'CAUSE Y'ALL DON'T HAVE ANY BUSINESS TYPE ACTIVITIES. BUT ESSENTIALLY THIS IS ALL THE COUNTY'S ASSETS, LIABILITIES AND, AND WHAT'S LEFT OVER, WHICH IS CALLED NET ASSETS. THERE, THIS DIFFERS FROM YOUR FUND STATEMENTS MAINLY BY TWO THINGS. ALL OF YOUR CAPITAL ASSETS, WHICH ARE LISTED UP THERE AT THE TOP SECTION UNDER ASSETS AND ALL OF YOUR OUTSTANDING LONG-TERM LIABILITIES OR DEBT ARE LISTED HERE, IS THE ONLY PART IN THE REPORT WHERE THEY'RE, WHERE THEY'RE SHOWN. THAT'S WHY THESE NUMBERS ARE LARGER THAN WHEN YOU LOOK AT YOUR FUND STATEMENTS. UM, ONE THING THAT I WOULD LIKE TO POINT OUT ON HERE IS, IF YOU GO TO THAT NET ASSET SECTION DOWN THERE, NET ASSETS ARE ESSENTIALLY, IF YOU TOOK ALL OF YOUR ASSETS AND GOT RID OF THEM AND PAID ALL OF YOUR LIABILITIES, WHAT WOULD BE LEFT? AND AS YOU CAN SEE IN THE PAST THAT UNRESTRICTED NUMBER WAS A NEGATIVE, AND THIS YEAR IT'S POSITIVE, WHICH MEANS THERE SHOULD BE SOME POSITIVE FUND BALANCE THERE. SO THAT, THAT'S A, A SIGN THAT IT LOOKS LIKE MAYBE SOME OF THE THINGS THAT HAVE HAPPENED IN THE PAST HAVE KIND OF TURNED THE CORNER AND, AND FINANCIAL STABILITY IS, IS, IS COMING IN. SO THERE'S NOTHING WRONG HERE THAT WE, UH, FEEL SENDS UP ANY RED FLAGS OR, OR, I MEAN, OBVIOUSLY WE'D LIKE YOUR NET ASSETS AND FUND BALANCE NUMBERS TO GET BIGGER. THAT DOESN'T HAPPEN OVERNIGHT, BUT I KNOW THAT Y'ALL ARE DOING SOME THINGS WITH THE BUDGET TO TRY AND GET THAT, UH, BASE TO GROW. BUT, UH, YOUR LIABILITIES ARE PRETTY STRAIGHTFORWARD. UM, CAPITAL ASSETS, UM, WE CAN TALK ABOUT THOSE IN JUST A FEW MINUTES. UM, PAGE 12 IS A STATEMENT OF ACTIVITIES. I'M NOT GONNA SPEND A LONG TIME ON THIS. WE'RE GONNA LOOK AT ANOTHER INCOME STATEMENT IN JUST A MINUTE. BUT PAGE 12 IS, IS BECAUSE OF GA STATEMENT 34. THIS IS THE WAY THAT WE HAVE TO PRESENT THE INCOME STATEMENT. AND MOST PEOPLE ARE USED TO REVENUES MINUS EXPENDITURES EQUALING WHAT'S LEFT WELL, THEIR WAY THAT THEY WANT US TO SHOW UP. THAT LEFT HAND COLUMN IS EXPENSES. THEN ALL THESE THREE COLUMNS ARE REVENUES THAT GO AGAINST THOSE EXPENSES. SO AS YOU CAN SEE IN THAT FAR RIGHT HAND COLUMN UP ABOVE IN THE GOVERNMENT ACTIVITY SECTION, YOU CAN SEE THAT EVERY ONE OF THOSE IS NEGATIVE. AND THAT IS BECAUSE THE MAIN REVENUE SOURCE OF THE COUNTY, OUR PROPERTY TAXES AND THOSE AREN'T ABLE TO BE ALLOCATED UP AT THE TOP. THEY'RE SUPPOSED TO BE SHOWN AT THE BOTTOM. SO THAT, THAT SHOWS YOU HOW MANY OF THE, UM, EXPENDITURES THAT THE COUNTY HAS RELY ON THAT FORM OF REVENUE, UM, TO COMPENSATE FOR THOSE THINGS. SO I'M NOT GONNA SPEND A LOT OF TIME ON THAT. I JUST WANTED TO SHOW YOU WHY. A LOT OF PEOPLE ASK ME, WHY ARE ALL THOSE NEGATIVE OVER THERE? BUT WHEN YOU REALLY LOOK AT IT, THAT'S ONE OF THE THINGS THAT GABBY STATEMENT 34 WAS TRYING TO SHOW. IF YOU LOOK AT PAGE 13 AND 14, UH, PRETTY STRAIGHTFORWARD BALANCE SHEET. NOT, NOT A LOT OF DIFFERENT CLASSES OF ASSETS AND LIABILITIES, PRETTY STRAIGHTFORWARD. UM, YOU'VE GOT YOUR CASH AND INVESTMENTS AND INVESTMENTS AT THE COUNTY ARE PREDOMINANTLY WELL WILLY, THEY'RE ALL JUST TECH SCHOOL. YOU HAVE YOUR OUTSTANDING TAXES RECEIVABLE. AND ONE THING THAT YOU'LL SEE IS DIFFERENT IS IN THAT ACCOUNTS RECEIVABLE THIS YEAR. THAT'S A BIG NUMBER. THAT'S ALL OF THE UNCOLLECTED FINES AND FEES THAT ARE ASSOCIATED WITH THE COUNTY. SO THERE'S QUITE A BIT OF MONEY OUT THERE THAT THAT NEEDS TO BE COLLECTED. AND YOU ARE NOT ALONE. EVERY COUNTY WE GO TO HAS LOTS OF UNCOLLECTED FINES AND, AND FORFEITURES THERE. AND THOSE ARE ALL SET WITH AN UNCOLLECTIBLE, UH, AMOUNT OF MONEY THERE TO SHOW THAT YOU'RE NOT GOING TO COLLECT ALL OF THAT WITHIN A YEARS PERIOD. AND THAT'S THE OTHER REASON WHY THIS DEFERRED REVENUE NUMBER GREW SO MUCH, IS BECAUSE THE, UH, PRIOR AUDITORS DID NOT INCLUDE THAT NUMBER IN THE FUND STATEMENTS. AND WE DID. SO THAT'S REALLY THE BIG DIFFERENCE THERE. OTHER THINGS, YOUR GENERAL ROAD BRIDGE CONSTRUCTION PROJECTS, AND THEN THIS OTHER NON-MAJOR GOVERNMENTAL FUNDS. THAT'S ALL THE FUNDS THAT DON'T MEET THE MAJOR CRITERIA TO TO BE SHOWN SEPARATELY. THAT'S ALL YOUR GRANTS, THAT'S ALL THE SMALL FUND [00:10:01] RECORDS MANAGEMENT, RECORDS PRESERVATION. ALL OF THOSE FUNDS ARE COMPILED IN THIS ONE COLUMN. AND THAT IS HOW THAT THEY ARE SUPPOSED TO BE PRESENTED IN, IN CORRESPONDENCE WITH, UH, GENERALLY ACCEPTED AUDITING STANDARDS. AND IF YOU LOOK OVER ON PAGE 16, THIS IS, UM, A, A REVENUE, UH, INCOME STATEMENT THAT MORE PEOPLE ARE ACCUSTOMED TO YOUR REVENUES. SO THEY'RE AT THE TOP LOOKING AT YOUR PROPERTY TAXES, THERE BEING THE LARGEST REVENUE SOURCE. AND, AND IT'S ONCE AGAIN BROKE UP BY YOUR THREE MAJOR FUNDS, WHICH YOUR GENERAL, YOUR GENERAL ROAD BRIDGE, AND YOUR CONSTRUCTION PROJECTS. AND IF YOU GO TO THE BOTTOM OF THE GENERAL FUND, YOU CAN SEE THAT THERE'S A, A LITTLE OVER A MILLION DOLLAR POSITIVE FUND BALANCE. UM, IN PREVIOUS YEARS, THAT WAS, UM, LIKE A NEGATIVE $1.7 MILLION NUMBER, SO DIDN'T WANNA BRING UP THAT. THERE HAS BEEN SOME, SOME, UH, IMPROVEMENTS IN THAT AREA. A LOT OF IT WAS JUST, UM, DUE EXPENSE REDUCTION AND CONSERVATIVE BUDGETING. PART OF THAT WAS SOME PRIOR ADJUSTMENTS. THERE WERE SOME THINGS THAT WE FOUND THAT WEREN'T PRESENTED CORRECTLY LAST YEAR. SO WE'VE ADDED THOSE IN AS A PRIORITY ADJUSTMENT. SO THEY DID NOT MANIPULATE THE CURRENT YEAR NUMBER. SO ONCE AGAIN, IF YOU LOOK DOWN THERE, THAT'S, THAT WAS ONE OF THE THINGS THAT WHEN WE SIGNED ON TO GET THE ENGAGEMENT WHEN WE LOOKED AT THAT NUMBER, THAT IS SOMETHING THAT I WOULD'VE HIGHLIGHTED IN YELLOW AND SAID, LOOK, YOU KNOW, WE NEED TO MAKE SURE THAT, THAT Y'ALL ARE LOOKING AT THIS. AND OBVIOUSLY AFTER THE END OF THIS YEAR'S AUDIT, APPARENTLY Y'ALL KNOW THAT THAT'S SOMETHING THAT YOU'RE WORKING ON. AND WE'VE HAD A LOT OF COUNTIES THAT CAN GO THROUGH A, A BIG LARGE FUND BALANCE IN A YEAR OR TWO, AND IT TAKES SEVERAL YEARS TO GET IT BACK WHERE IT NEEDS TO BE. SO I THINK Y'ALL ARE MAKING SOME, SOME STEPS IN THE RIGHT DIRECTION THERE. BUT, UM, NOTHING HERE. AGAIN, PRETTY STRAIGHTFORWARD, UH, SET OF REVENUES AND EXPENDITURES. YOU CAN SEE A LARGE PERCENTAGE OF YOUR PROPERTY TAXES AND THEN YOUR, UM, FEES OF OFFICE. ALSO, THERE WAS A LOT OF GRANTS AND SOME INTERGOVERNMENTAL REVENUE THAT, THAT, UM, WILL SHOW UP HERE. SO NOTHING HERE OUT OF THE ORDINARY OR THAT, THAT WE BUILT, WE NEED TO TALK ABOUT A LOT. UM, PAGE 19 AND 20 IS YOUR, UM, HEALTH INSURANCE FUND, UM, WENT DOWN JUST A LITTLE BIT STILL. UM, HAS POSITIVE NET ASSETS. SO THERE IS SOME, UH, RESERVE THERE, OBVIOUSLY WITH JUST EVERYTHING ELSE. THE, THE BIGGER THAT THAT RESERVE IS, THE MORE OF A CUSHION THERE, THERE IS. SO, UM, JUST SOMETHING TO BE, UH, PAY ATTENTION TO WHILE YOU'RE DOING BUDGETING. UH, PAGE 23, START THE NOTES TO THE FINANCIAL STATEMENTS. AND SIMILAR TO THE MDNA, IN ORDER TO HAVE A FULL SET OF FINANCIAL STATEMENTS, YOU'RE REQUIRED TO HAVE NOTES THAT GO ALONG WITH THOSE. SO, SO THAT'S WHAT THE NEXT 20 OR 30 PAGES ARE. UM, IF YOU LOOK AT PAGE 36 AND 37, JUST TO GIVE YOU AN EXAMPLE OF WHAT'S IN THERE, KIND OF GIVES YOU A SUMMARY OF YOUR OUTSTANDING DEBT. UM, JUST FOR INSTANCE HERE ON PAGE 37, TALKS ABOUT ALL THE DIFFERENT TYPES OF DEBT THAT YOU HAVE AND WHAT THOSE CURRENT LEVELS ARE, AND THEN WHAT THE, UH, INCREASES AND DECREASES WERE, UH, IN THOSE COLUMNS. UH, SO REALLY, YOU KNOW, WITHOUT SPENDING, YOU KNOW, A LOT OF TIME ON THE FINANCIAL STATEMENTS THAT THAT'S REALLY WHERE, WHERE THEY'RE AT. AND, UH, STARTING ON PAGE 51 IS THE OTHER TWO REPORTS THAT I MENTIONED EARLIER. THEY'RE, UH, BECAUSE THE COUNTY IS A LOCAL GOVERNMENT, WE HAVE TO DO OUR AUDIT UNDER GOVERNMENT AUDIENCE STANDARDS, WHICH MEANS WE HAVE TO LOOK AT INTERNAL CONTROLS, UH, OVER FINANCIAL REPORTING AND COMPLIANCE WITH LAWS AND REGULATIONS. AND THIS IS THE PART OF THE REPORT WHERE WE TALKED ABOUT INTERNAL CONTROLS. AND IF YOU GO TO THAT LAST PARAGRAPH, YOU CAN SEE WE HAD QUITE A FEW FINDINGS. UM, THEY'RE CALLED MATERIAL WEAKNESSES JUST BECAUSE, UM, IF THINGS WENT REMAIN UNCHECKED, THERE COULD BE SOME MATERIAL PROBLEMS WITH THE FINANCIAL STATEMENTS. AND IT, YOU KNOW, WE DID HAVE SOME PRIMARY ADJUSTMENTS FROM THE PRIOR YEAR. SO ANYTIME YOU HAVE THOSE, THERE WASN'T ENOUGH CONTROLS IN PLACE TO MAKE SURE THAT THOSE NUMBERS WERE PRESENTED PROPERLY. SO WE'LL GO OVER THOSE IN JUST A MINUTE. BUT, UM, YOU DID NOT HAVE ANY FINDINGS AS FAR AS COMPLIANCE GOES, BUT THERE WERE SOME ISSUES WITH INTERNAL CONTROLS OVER FINANCIAL REPORTING. AND IN THE NEXT COLUMN, ANOTHER REASON WHY THE REPORT TOOK A LITTLE BIT LONGER THAN WE ENVISIONED. ONCE WHEN WE GOT THE AUDIT, WE WERE TOLD, UM, THAT, YOU KNOW, THERE WASN'T A SINGLE AUDIT INVOLVED. AND ONCE WE STARTED DIGGING AROUND, THERE WAS ENOUGH, UH, GRANT EXPENDITURES THERE TO TRIGGER A SINGLE AUDIT. SO, YOU KNOW, WE HAD TO COME BACK AFTER WE LEFT FIELD WORK TO COME BACK AND GET THAT WORK DONE. SO, UM, THAT'S ONE OF THE REASONS WHY THIS TOOK A LITTLE LONGER THAN WE, THAN WE WANTED AS WELL. BUT WE DID NOT HAVE ANY COMPLIANCE FINDINGS. WE DID HAVE A FEW ISSUES WITH OUR INTERNAL CONTROL THAT WE WILL GO OVER IN JUST A MINUTE. YOUR SCHEDULE OF EXPENDITURES OF STATE AWARDS IS ON 55. SO YOU CAN SEE THERE, THERE'S $815,000 OF GRANTS THAT ARE BEING, UM, ADMINISTERED TO THE COUNTY. IT'S NOT, NOT A SMALL NUMBER. AND EVERY ONE OF THESE GRANTS HAS A DIFFERENT SET OF COMPLIANCE REQUIREMENTS AND, AND REGULATIONS ON WHAT YOU CAN AND CAN'T SPEND IT ON. UM, SUCH [00:15:01] THAT MOST GOVERNMENTS THAT WE DO, AT SOME POINT, EVEN IF YOU LOOK AT YOUR COGS THAT DO GRANTS ALL DAY, ALL OF THEM AT SOME POINT HAVE SOME ISSUES WITH GRANTS HERE. IT'S JUST, YOU KNOW, EVERY TIME YOU GET ONE, THERE'S A PACKET THIS THICK, YOU DON'T READ A SENTENCE OR TWO AND A REPORT GOES IN LATE OR SOMETHING ALONG THOSE LINES, IT TRIGGERS A, A, A PROBLEM. SO, UM, THIS IS NOT UNCOMMON TO HAVE FINDINGS WITH THOSE AND, AND I THINK, UM, Y'ALL ARE GOING TO WORK TOWARDS MAKING SURE THAT YOU DON'T HAVE ANY MORE OF THOSE. UM, THE FINDINGS START ON PAGE 58, AND I DON'T KNOW HOW YOU WANT TO DO THESE. UH, Y'ALL WANT ME TO GO THROUGH EVERY ONE OF 'EM OR I, THE, I THINK THE COMMISSIONERS HAVE ALL BEEN PROVIDED A COPY AND I THINK THE AUDITOR HAS AS WELL AS THE TREASURER. AND I'LL JUST LET YOU DO THAT. I THINK, UH, OUR AUDITOR HAS RESPONDED TO EACH OF THESE, UH, FINDINGS AND TO YOU, AND I'LL BE THERE INCLUDED IN THE REPORT THEY ARE. AND, UH, I'LL JUST LET YOU BE THE JUDGE OF THAT. WE KNOW WHAT THEY ARE AND, UH, I THINK THE COMMITMENT FROM THE COURT AND CERTAINLY FROM OUR AUDITOR TREASURE IS, IS WHATEVER WE GOTTA DO TO ELIMINATE THESE FINDINGS, WE'LL DO THAT. YEAH. AND, AND I JUST, I'M NOT GONNA READ EVERY ONE OF THESE. AND, AND REALLY THE, THE PART THAT I LIKE IS THAT AS SOON AS WE WROTE THESE UP AND, AND GAVE THEM THE MANAGEMENT, I MEAN, THEY WORKED REALLY HARD IN GETTING US A RESPONSE. I READ THROUGH THE RESPONSES, IT'S A LOT OF WORK THAT NEEDS TO BE DONE, BUT I THINK THAT IF YOU DO THE WAY, DO THE THINGS THAT THE RESPONSES SAY, I THINK THAT BY NEXT YEAR WE'RE GONNA HAVE A LOT FEWER FINDINGS. UM, I THINK THE NEW AUDITOR IS, IS, UH, IN TALKING TO HER IS UNDERSTANDING OF OF, OF WHERE WE'RE AT ON THINGS. AND I THINK THAT SHE WILL DO EVERYTHING SHE CAN, UM, ON THE ISSUES THAT SHE HAS. SOME OF 'EM INVOLVE GRANTS THAT BRAND ADMINISTRATOR HAS BEEN INFORMED. SO, UM, THE KEY FACT THAT Y'ALL DO HAVE RESPONSES I THINK FROM AN OUTSIDE AUDIT STANDPOINT IS, IS VERY KEY. A LOT OF TIMES I'VE ISSUED FINDINGS AND THEY'RE LIKE, WELL, WHATEVER. BUT AS SOON AS WE GAVE 'EM, Y'ALL GAVE RESPONSES. AND SO I, I, I THINK THAT THAT'S ALL YOU CAN DO IS ONCE THEY'RE IDENTIFIED IS TO BE ABLE TO GO THROUGH THERE AND, UM, MAKE SURE THEY GET CORRECTED. I'LL BE GLAD TO GO THROUGH EVERY ONE OF 'EM OR ONE OF 'EM THAT YOU SELECTED. I, MS. COOPER, YOU HAVE ANY, ANY COMMENT? NO, SIR. OKAY. ONE OF 'EM, I KNOW NUMBER TWO WERE TAKEN CARE OF. WHATEVER YOU GET THROUGH TALKING HERE, THERE YOU GO. MANUAL. SO THAT'S, THAT WAS ONE OF THE FINDINGS THAT WE NEEDED TO DO THAT. ANY ONES THAT YOU THINK THAT THE PUBLIC SHOULD BE, I MEAN, THIS PUBLIC DOCUMENT ANYWAY. OF COURSE. YEAH. THAT, AND THAT'S ONE OF THE REASONS WHY, I KNOW Y'ALL HAVE SOME OTHER THINGS ON THE AGENDA. ANYBODY CAN GO OUT HERE AND GET THIS AND, AND THE FACT IS THAT THE MAIN THING IS THAT THE MANAGEMENT'S INFORMED THAT THAT, THAT THEY'RE THERE AND THAT Y'ALL ALSO ADDRESSED HOW YOU'RE GOING TO FIX THEM. SO AS FAR AS I'M CONCERNED, THAT'S FINE WITH ME. ALRIGHT. I COMMISSIONERS Y'ALL HAVE ANY, I HAVE SEVERAL QUESTIONS ON HERE, BUT I APOLOGIZE. I DIDN'T BRING MY GLASSES, SO I CAN'T READ MY NOTES. AND I DO REMEMBER THAT ON, UH, ITEM 10. OKAY. YOUR RECOMMENDATION THAT YOU GOT ON HERE. RECOMMENDATION. WHAT IS RECOMMENDATION FOR THE, OH, THAT WE'VE, THAT WAS A TYPO IN THE DRAFT AND SO, UM, LET'S SEE. IT CORRECTED OVER HERE. YEAH, IT'S CORRECTED IN THE BIG ONE. OKAY. YEAH. KAREN POINTED THAT OUT WHEN SHE READ THROUGH AND WROTE THE RESPONSES THERE. SO WE DID GET THAT CORRECTED, BUT REALLY FOR THE, UH, COMPENSATED ACCESS, WE JUST, IT WAS A LOT OF LABOR INTENSIVE WORK. IT WAS IN A DOCUMENT THAT'S REAL HARD TO, TO WORK WITH, SO WE HAD TO TAKE THAT ENTIRE DOCUMENT AND GET IT INTO EXCEL. AND THEN WE HAD SOME ISSUES WHERE THERE WERE SOME PEOPLE OVER, UH, THE AMOUNT THAT THE POLICY SAYS THEY CAN APPROVE. REALLY JUST WANT SOMEBODY TO, TO SIT DOWN AND TAKE A LOOK AND GO THROUGH EVERY EMPLOYEE AND MAKE SURE THAT THEY'RE WITHIN THE RIGHT AMOUNT OF HOURS FOR EACH ONE OF THOSE COMPENSATED ACTIONS. JOHNNY, DO YOU HAVE ANY QUESTIONS OR ANY COMMENT? NOPE. THERE LOOKED LIKE IT WAS SOMETHING WRITTEN OR, SO RECOMMENDATIONS YOU MADE ARE GONNA BE RESOLVED WITH WRITTEN POLICIES. A LOT OF 'EM ARE GONNA HAVE TO HAVE WRITTEN POLICIES IN IT. AND I THINK THAT THAT, THAT WE'VE TALKED ABOUT THOSE AND THEY'RE NOT SOMETHING THAT A LOT OF 'EM, WHEN YOU'RE START TALKING ABOUT IMPROVING INTERNAL CONTROL STRUCTURE OR DOING SOMETHING LIKE REVAMPING PAYROLL PROCESSES, SOME OF THAT STUFF TAKES A LONG TIME. AND THERE, THERE ARE SOME ANTICIPATED COMPLETION DATES IN HERE AND I'M, YOU KNOW, I'M NOT GONNA BE THE ONE THAT FIXES THEM, BUT I, I, I DO THINK THERE'S PROBABLY GONNA BE SOME OF THESE THAT AREN'T FIXED BY, I MEAN, WE'RE ALREADY IN THE, YOU KNOW, JUNE OF THE NEXT FISCAL YEAR AND I DON'T THINK THAT, YOU KNOW, GETTING 11 FINDINGS FIXED WITHIN A 12 MONTH PERIOD IS GOING TO BE ULTIMATELY FEASIBLE. BUT I THINK ONE OF THE THINGS THAT'S GONNA HELP A LOT IS, UH, NEW SOFTWARE, THAT SOFTWARE PACKAGE, THAT'S ONE OF THE THINGS THAT TOOK A LONG TIME. IT WAS EXTREMELY ANTIQUATED. I MEAN, IT WORKS FOR WHAT Y'ALL DO, BUT WHAT THEY GET YOU. BUT AS FAR AS TRYING TO GET REPORTS [00:20:01] OUT AND DO AN AUDIT TRAIL AND, AND LOOK INTO WHAT HAPPENED, IT, IT, IT WASN'T VERY AUDITOR FRIENDLY. AND, AND, AND THAT, THAT'S GONNA HELP A LOT. I THINK IT'S GONNA BE ABLE TO WORK WITH THE JPS AND, AND THAT ISSUE AS FAR AS MAKING SURE PEOPLE ARE PASSWORD PROTECTED, I THINK IT'S GOING TO HELP WITH THE UNCOLLECTED FINES RECEIVABLE, THEY CAN DO SOFTWARE SYSTEMS. GOTTA HELP WITH A LOT OF THINGS. I HAVE A QUESTION ABOUT THIS. UH, UH, THE GRANT, WHICH FINDING DO YOU WANT COMMISSION, UH, 2 0 1, 1 DASH SIX ON PAGE SEVEN. TWO, IT DEALS WITH GOVERNMENTAL AND COMMERCIAL WASTE RECYCLING, UH, WITH SUSPENSION AND ENVIRONMENT. UH, HOW DO YOU, YOU REQUEST A, UH, DOCUMENT FROM, FROM THE COMPANIES THAT YOU'VE BEEN IN BUSINESS WITH THAT THAT SHOWS THAT THEY'RE CERTIFIED, THAT THEY ARE NOT SUSPENDED ALREADY? BARGAIN. THERE ARE SEVERAL, THERE'S SEVERAL WAYS TO DO IT. A LOT OF PEOPLE PUT, LIKE, YOU KNOW, WHEN THEY SEND IN A PURCHASE ORDER OR SOMETHING, THEY HAVE SOMETHING THAT THE VENDOR SIGNS THAT SAYS, HEY, WE'RE NOT ON THAT LIST. BUT A LOT OF PEOPLE DON'T DO THAT. BUT WHAT ALL WE ARE REQUIRE OR WHAT YOU'RE REQUIRED TO DO IS TO GO ONTO THIS GSA WEBSITE, LOOK FOR THE VENDOR AND C THAT BEFORE YOU DO BUSINESS WITH THEM, THEY'RE NOT, NOT NOT ON THAT LIST. AND ALL WE NEED TO DO IS, YOU KNOW, IT CAN BE SOMETHING AS SIMPLE AS, HEY, WE LOOKED AT GSA ON THIS DATE, THIS VENDOR WAS NOT ON THAT LIST. I THINK THAT SOME PEOPLE HAD CHECKED FOR SUSPENSION TOMORROW, THERE WAS JUST NO DOCUMENTATION THAT THEY HAD. AND WE DON'T NO. TELLING ME SIX MONTHS LATER THAT WE DID THAT, YOU KNOW, NOT ENOUGH HARD EVIDENCE FOR ME TO SAY YES THEY ARE. SO DOES THAT, DOES THAT DEAL WITH ALL OF OUR OIL RECYCLING, OUR TIRE RECYCLING AND PAPER CARDBOARD, ALL THAT? ANY KIND OF, IT'S JUST THE, IT'S JUST THE EXPENDITURES THAT ARE DEALT WITH THROUGH THAT GOVERNMENTAL AND COMMERCIAL WASTE RECYCLING GRANT. WHATEVER VENDORS ARE PAID OUT OF THAT GRANT ARE THE ONES OKAY. THAT REALLY NEED TO HAVE THAT. IT'S PROBABLY NOT A BAD IDEA. IF YOU COULD, IF YOU'RE, IF YOU'RE REDOING YOUR PURPOSING PROCEDURES AND POLICIES TO JUST TRY TO GET EVERYBODY TO HAVE A NOTATION WHEN YOU GET A NEW VENDOR. THAT WAY ANYBODY WHO DID DO BUSINESS WITH YOU CAN MAKE SURE, EVEN IF YOU'RE NOT SPENDING GRANT FUNDS, I WOULDN'T WANT TO DO BUSINESS WITH ON THAT DEBAR LIST. OKAY. AND JUST, WE DID NOT FIND PEOPLE THAT HAD BEEN PAID THAT WERE ON THE DEBAR LIST. THAT'S WHAT WE'RE TRYING TO DO, IS TO AVOID EVERYTHING. ANYBODY ELSE. THERE'S JUST NO DOCUMENTATION. EXACTLY. BECAUSE WHAT IF YOU FIND OUT THAT YOU DID THAT, YOU'LL PAY THE MONEY, YOU'LL GET REIMBURSED, THEN THE GRANT WILL SAY, GIMME THAT MONEY BACK. SO YOU'RE, YOU'RE REALLY GONNA BE OUT THE MONEY IF YOU DO THAT. SO IT'S KIND OF A PAIN, BUT IT DOESN'T TAKE A LONG TIME TO GO ON THERE. IT'S PRETTY EASY TO SEARCH FOR THE NAME OF THE VENDOR AND WE'RE NOT ON THERE. THEN YOU CAN JUST DOCUMENT THAT THEY'RE NOT. OKAY. OTHER QUESTIONS WE'VE GOT, I HAVE QUESTION ON NUMBER EIGHT. YES SIR. UH, THE EFFECT OVER TO THE COUNTY ARE NOT REALLY KNOWN IN THE BALANCES, UH, CONTINUE. WHAT ARE THE FUNDS BESIDES THE FINES AND FEES WE KNOW ABOUT? WHAT ARE OTHER, THERE'S DISTRICT COURT, COUNTY CLERK, FINES, FEES THAT ARE, THAT ARE, YOU KNOW, LEVIED AFTER JUDGEMENTS SIMILAR TO WHAT JPS DO, BUT JUST A LOT MORE OF 'EM. UM, NOT NECESSARILY IN THE NUMBER OF 'EM, BUT THE AMOUNTS OF THOSE. AND REALLY THE PROBLEM WAS, IS THAT THESE HAD NEVER BEEN ASKED FOR BEFORE. UM, AND THAT WAS ONE OF THE THINGS THAT TOOK A LONG TIME AS WELL. ONCE WE FOUND OUT THAT THIS REPORT HAD NEVER BEEN RUN, UM, WE TALKED TO THE JUDGE AND HE GOT WITH, UH, AN ATTORNEY THAT HELPS IN THE COLLECTION PROCESS, GOT THE, UM, COMPUTER FILES AND, AND WENT THROUGH AND BUILT A SPREADSHEET TO SHOW HOW MUCH IS OWE TO THE COUNTY IN THE VARIOUS OFFICES. AND SO THAT'S KIND OF WHY WE WROTE THIS COMMENT. THAT'S SUCH A BIG NUMBER. AND I DON'T KNOW, I'M NOT REAL SURE WHY THE PRIOR AUDITORS DID NOT ASK, THEY'D ASKED THE JPS AND THE NUMBERS THAT WE HAD AFTER WE GOT THE REPORT THIS YEAR AND WHAT WE HAD, WHEN WE LOOKED AT THEIR WORK PAPERS FROM LAST YEAR, THEY, THEY WEREN'T EVEN REALLY CLOSE. SO NOW WE, WE KNOW, WILL KNOW WHAT OTHER BINDERS SHOULD BE AVAILABLE TO US OR SHOULD BE COLLECTABLE. IS THAT CORRECT? OR WHO THEY'RE COMING FROM COMING FROM AND HOW MUCH ARE, ARE THEY YEAH, THAT'S, WELL THAT'S STILL A WORK IN PROGRESS, I GUESS WOULD BE THE BEST WAY TO PUT IT. WE'VE BEEN WORKING ON THAT, JEFF. UH, BROWN HAS BEEN HELPING US TOO. I THINK WE HAVE A PRETTY GOOD NUMBER ON THE JP FINES. UH, BUT I MAYBE THE COUNTY COURT DEFENDANT, FLORIDA, YOU HAVE ANY NUMBERS THAT YOU I SUBMITTED ALL THAT TO YOU GOING BACK TO 2003. YEAH, AND I THINK WE HAVE AN IDEA, BUT I DON'T REMEMBER WHAT IT, IT, IT'S, IT, YEAH. AND IT'S, IT, THE REPORTS THAT WE HAVE, WE'RE NOT NECESSARILY CONCERNED WITH WHO THEY'RE OWED BY [00:25:01] AS MUCH AS WE MAKE SURE THAT THERE'S A, A NUMBER THAT WE KNOW IS OWED IN TOTAL. AND THAT'S REALLY THE WAY THE REPORTS WERE PRESENTED TO US WAS IN A TOTAL FORMAT FOR RECHARGE. WE FIND THAT NUMBER IN TOTAL. UM, I, I THINK I GOT 'EM ALL FROM MR. BROWN THROUGH AN EMAIL, SO YEAH. AND GEORGE, YOU'VE BEEN WORKING ON THAT PROJECT I BELIEVE AS WELL. DO YOU REMEMBER WHAT THE, WHAT THE ROUND NUMBER, WHAT THE TOTAL AMOUNT WAS OFF HAND OUT. BUT I'LL GET, I'LL SURE GET THEM TO YOU IN ORDER. OKAY. IT'S, IT'S, IT'S IN THE TENS OF MILLIONS I WOULD IMAGINE. WELL, IT WAS AROUND 10 MILLION IF I REMEMBER, BUT IT'S, IT INCLUDE EXECUTIVE FINE OR YES. INCLUSIVE OF YES SIR. INCLUDING EVERY OF EVERYTHING. SO THERE'S PROBABLY BEEN A FIVE OR 5 MILLION OR SO OF, OF FINES AND FEES WE SHOULD BE COLLECTING FROM. YEAH. SOME OF 'EM MIGHT BE UNCOLLECTABLE. OKAY. AND THAT'S, THAT'S THE PROBLEM WE GET INTO. AND THAT WAS PART OF THE PROCESS HERE WAS HE WAS TRYING TO GO THROUGH AND ONES THAT HAVE A STATUTE OR, OR A LIMIT ON HOW LONG THEY'RE COLLECTIBLE. WE'RE ALSO TRYING TO, THROUGH THIS PROCESS, FIND THOSE, IDENTIFY 'EM, TAKE 'EM OFF THE LIST. IT'S NO REASON, YOU KNOW, KEEPING UP WITH THINGS THAT YOU CAN'T COLLECT ANYMORE HAVE MOVE. SAME. YEAH. THEY, THEY WILL BE, THEY SHOW UP ON SC LAW, THEY SHOW UP ON SOME OTHER, WE WON'T, IF SOMEBODY COMES INTO THE PA THEM YEAH, WE'RE GONNA TAKE THE MONEY AND THEY'LL BE COLLECTIBLE. ALL OF 'EM ARE COLLECTIBLE. OH, THEY'RE ALL COLLECTIVE MAY NOT BE ENFORCEABLE ANYMORE. RIGHT. SOMEBODY COLLECT THESE FOR AND THEY GET A FEE ON COLLECTING THOSE TWO. YEAH. THE 30% FEE I WOULD ASSUME I, YEAH, WELL IT'S KIND OF LIKE THE JP, WHY WE NOT DOING THAT RHETORIC? WELL, 5 MILLION UP THERE FOR US TO LATCH ONTO AND THAT FIVE OR WHATEVER. I DON'T THINK THE NUMBER WAS IDENTIFIED. I MEAN, I DON'T THINK THAT REALLY A LOT OF PEOPLE KNEW THAT, THAT THOSE AMOUNTS WERE OUT THERE AND WERE COLLECTIBLE. SO THINK STEP ONE WAS TRYING TO BUILD A LIST THAT, THAT, THAT YOU COULD IDENTIFY WHAT'S OWED AND WHO OWES IT. THEN ONCE WE HAVE A GOOD LIST THERE, THEN THE NEXT THING WOULD BE TO PURSUE COLLECTIONS. AND I THINK WE'VE GOT A BETTER NUMBER THAN WE DID HAVE, BUT IF I REMEMBER CORRECTLY, BUT I JUST DON'T HAVE IT WITH ME TO THAT. AGAIN, A LOT OF THE TIME THAT NUMBER IS, UH, HARD TO PIN DOWN 'CAUSE OF HOW MUCH SOFTWARE IS INVOLVED IN AND HOW YOU RUN THE DATES. AND YOU KNOW, SOME OF 'EM, IF THEY'RE OUT PAST THE STATUTE, THEY DON'T INCLUDE 'EM. I MEAN IT'S, IT'S ALL KINDS OF THINGS. SO THE, THE FIRST STEP IS TO TRY TO GET A LIST THAT'S IDENTIFIED. UM, JEFF WENT OUT THERE AND HELPED GET THEM A NUMBER THAT I THINK IS, IT'S BETTER THAN WHERE WE WERE, BUT THAT'S WHY WE KIND OF PUT IT IN HERE AS A FINDING. 'CAUSE IT'S NOT 100% REVOLVE, UH, RESOLVED YET. SO THAT'S IT. THAT INCLUDES OUR AG CENTRAL LIABILITIES. YES, SIR. NO, YES. IN THE, UM, FUND STATEMENTS, IF YOU LOOK OVER ON PAGE 13, BECAUSE THEY'RE NOT COLLECTIBLE WITHIN 60 DAYS AFTER YEAR END, WE, WE PUT 'EM INTO WHAT'S CALLED DEFERRED REVENUE. MEANING THEY DON'T GO IN AS REVENUE AND SHOW 'EM IN THE BOTTOM LINE. SO THAT'S WHY THAT DEFERRED REVENUE NUMBER IS SO LARGE BECAUSE THERE'S A LARGE AMOUNT OF UNCOLLECTED FINES IN THERE. BUT IN THE GOVERNMENT WIDE STATEMENTS OVER ON PAGE 11, WE REMOVED THE RESTRICTIONS THERE. 'CAUSE THAT'S FULLY COOLED ACCOUNTING AND THE 60 DAY RULE DOESN'T APPLY ANYMORE. SO WE RECOGNIZE THE WHOLE THING OF REVENUE. THAT'S WHY THE NUMBERS THAT GO INTO NET ASSETS ARE A LOT BIGGER. BUT AS FAR AS THE IMPACTING YOUR, THE ONLY THING RIGHT NOW IN THE GENERAL FUND FUND BALANCE, THAT THAT'S HITTING FUND BALANCE IS WHAT YOU COLLECT. ALL THE UNCOLLECTED STUFF IS OVER ON THE BALANCE SHEET. IT'S NOT HAVING ANY IMPACT ON YOUR INCOME STATEMENT AT ALL. IT'S JUST SHOWING UP THERE AS, HEY, WE HAVE THESE FINES RECEIVABLE THAT ARE COLLECTIBLE, BUT WE HAVEN'T COLLECTED THEM YET. WELL, WILL OUR LIABILITY SHOW, LIKE ON THE LAWSUIT AND THE RETIREMENT, ARE THEY SHOWN AS LIABILITY OR THEY'RE NOT? OKAY. NO, I I SAID WE'RE NOT CREDIT UP. WE SHOULD WE TAKE AWAY FOR THE OTHER PART? NO, IT IS NOT, IT'S NOT SHOWN AS A LIABILITY IN THE, OF, IN THE GOVERNMENT WIDE STATEMENTS. NO, SIR. SO ALL THESE DOCK VOUCHER, THAT'S WHY THEY CAME FLOW. EXACTLY. OTHER QUESTIONS, MR. MANION? ALRIGHT. THANK YOU. THANK YOU JUDGE. APPRECIATE, APPRECIATE IT. COMMISSIONER, GO AHEAD. I THANK YOU. THIS HAS BEEN ON AN AUDIT COMMITTEE FOR SEVERAL YEARS AND I ALWAYS ASK FOR RECOMMENDATIONS FOR WHAT WE CAN DO TO MAKE SURE WE DON'T GET IN TROUBLE LIKE WE DID LAST YEAR. AND I APPRECIATE THE FACT THAT YOU BROUGHT US SOME THINGS TO LOOK AT TO KEEP US OUT OF TROUBLE. BUT I'VE ASKED FOR THAT. JOHNNY ASKED FOR THAT SEVERAL TIMES IN THE PAST. PREVIOUSLY, WE NEVER GOT ANYTHING [00:30:01] AS TO ANY FLAGS WE'VE GOTTEN. I'M GLAD TO SEE THESE FLAGS. YEAH, THANK YOU. I'M ALSO PLEASED TO SEE THAT THE RECOMMENDATIONS, UH, ARE GONNA BE ADDRESSED, UH, BY THE COUNTY. UH, AND I FEEL LIKE, UH, THAT THINGS WILL BE A WHOLE LOT EASIER FOR YOU AND, AND, UH, BETTER FOR US NEXT TIME WE HAVE AN AUDIT BECAUSE OF, WE'RE NOT GONNA SIT ON OUR HANDS AND LET THIS GO. WE'RE GOING TO, WE'RE GONNA GET BUSY ON THIS AND SEE WE CAN'T GET THINGS FIXED, BUT IT'S SUPPOSED TO BE. THAT'D BE GREAT. AND JUST TO LET Y'ALL KNOW, THESE FINDINGS WILL SHOW UP NEXT YEAR IN A PRIOR FINDINGS SUMMARY. AND WHAT WILL HAPPEN IS THERE'LL BE A CURRENT STATUS LINE THAT CAN SHOW, HEY, THIS HAS BEEN RESOLVED OR IT'S NOT QUITE RESOLVED, BUT WE'VE DONE THIS. SO, SO THERE'S GONNA, THEY'RE NOT JUST GONNA SHOW UP ONE TIME AND GO AWAY. THEY'RE GONNA STAY IN HERE UNTIL THEY'RE EITHER, YOU KNOW, UNTIL WE CAN COME TO AGREEMENT THAT WE THINK THEY'RE RESOLVED OR IF THERE'S SOMETHING THAT CAN'T BE RESOLVED. WE FIGURE OUT A WAY TO, TO, TO NOT HAVE IT AS A FINDING ANYMORE. BUT THAT THEY DON'T JUST GO AWAY, THEY'RE NOT IN HERE ONE TIME AND THEN EVERYBODY FORGETS ABOUT IT. I'LL HAVE TO ADDRESS 'EM NEXT YEAR. SO, ALRIGHT, WELL THANK YOU VERY MUCH. DO I HAVE A, ANY OTHER QUESTIONS? IF NOT, I'LL ENTERTAIN A MOTION TO, UH, ACCEPT THE, UH, OUTSIDE OF REPORT AS PRESENTED. I DO HAVE A MOTION FOR COMMISSIONER CLARK FROM COMMISSIONER. ANY OTHER DISCUSSIONS? ALL IN FAIR TO SAY I THANK YOU SIR. THANK YOU GUYS. APPRECIATE YOU BEING HERE. GOOD LUCK WITH THE REFUNDING. ALRIGHT, WELL THANK YOU. THIS WILL LET US GET, GET STARTED ON THAT. ALRIGHTY, ITEM NUMBER FOUR GOES ALONG WITH JUST WHAT WE'VE BEEN, UH, DISCUSSING. AND THAT IS THE ADOPTION AND CONSIDERATION OF A CALL FROM COUNTY PURCHASING POLICY AND PROCEDURES. MANUAL. MANUAL. AND AGAIN, THIS IS ADDRESSED IN, UH, ONE OF THE RECOMMENDATIONS FROM THE, UH, AUDITOR. SO JACK, YOU, YOU TALKED TO US A LITTLE BIT ABOUT THIS LAST WEEK, SO, UH, YES SIR. YOU WANNA GO WITH US? UH, JIM, YOU REMEMBER LAST WEEK AT WORKSHOP WE DISCUSSED, UH, THIS, THIS WAS A MANUAL THAT WAS PREPARED BY THE, UH, TEXAS PUBLIC ASSOCIATION IN TEXAS. UH, AND IT WAS, IT WAS, UH, APPROVED AT HUNT COUNTY. WHAT I DID BROUGHT THIS SAME POLICY COURT AND MINOR CHANGES. THOSE JUST VERBIAGE CHANGES FROM MANAGER DEPARTMENT HEAD. I'M NOT CHANGING PROCEDURES POLICIES FROM, FROM THE ONE THIS TIME, I BELIEVE SECTION NINE, UH, PRETTY MUCH DISCUSSES, UH, INVENTORY AND, AND THAT PROCEDURE FOR INVENTORY. UH, I THINK YOU'RE AWARE THAT WE MAY POPULATE CHANGE FROM THE OFFICE TO DEPARTMENT. UH, WE MIGHT WANT JUST NOT APPROVE THAT, BE NOT APPROVED SECTION NINE OR, OR APPROVE THIS WITH THE EXCEPTION OF SECTION NINE UNTIL WE GET THAT DONE. UH, OTHERWISE I, IT'S PRETTY MUCH READY TO GO. I KNOW THAT THERE'LL BE A, UH, A NEW SOFTWARE THAT WE PART BUYING THAT, UH, THERE'LL BE A REQUISITION PROCESS. THERE BE SOME TRAINING ON THAT. SO THERE WILL BE SOME TRAINING JUST ON THE, UH, SOFTWARE SIDE THAT OBVIOUSLY WE'RE NOT READY TO DO THIS TIME, BUT I WOULD CERTAINLY MAKE THE RECOMMENDATION THAT WE ADOPTED AND START DOING THIS ON A MANUAL PURPOSE. MANUAL MANUAL AND, UH, TRACKING STARTED EPTEMBER, SORRY, AUGUST ONE, UH, COURSE OFFICER. SURE. ANSWERING QUESTION YOU GUYS HAVE. SO YOU'RE ASKING US TO HOLD OUT SECTION NINE. YES SIR. AT THIS TIME TITLE WITH THE COUNTY OWNED SUPPLIES AND EQUIPMENT, RIGHT UNTIL AFTER BUDGET. WE DETERMINE WHERE THAT'S GOING. DISCUSSION THAT INVENTORY WANTS COME TO ME FROM THE AUDITOR'S OFFICE AND I DON'T, I SHOULD MAKE CHANGES UNTIL THAT. I THINK YOU'VE BEEN WORKING ON THIS FOR A LONG TIME AND I'VE READ THIS THING THREE OR FOUR TIMES. JUST WANNA MAKE, MAKE CLEAR FOR ONE THING CLEAR IN THERE, UH, ABOUT BEING OR WHATEVER TO THE TRUEST EXTENT OF THE LAW. YOU KNOW, DON'T GIVE SOME MERCHANDISE OF ANY KIND. WHAT HAPPENS WHEN SOMEBODY GIVES MY GUYS A HANDICAP FOR DEMONSTRATING A JOB? DEER MOTIVATOR. CAN YOU NOT TAKE THAT HANDICAP PART TO THIS? I KNOW WE CAN'T, BUT Y THINK ON WHAT, WHAT DO I NEED TO DO? YOU TELL ME ALL THAT. PROBABLY GOOD. HAVE A LEGAL OPINION ON THAT. I THINK THAT ALL HAPPENS. WE ALL KNOW THAT HAPPENS. I THINK MAYBE, SURE, MAYBE IT SHOULD BE STATED IN THERE THAT UH, UH, IT'S NOT ACCEPTED AS A GIVING SOMEBODY [00:35:04] EXCHANGE FOR SERVICES. DON'T TALK BRENDA CAPS, I'D HAVE TO SEND IT TO YOU. . COULD THERE BE SOME LIMIT PUT IN THERE I BELIEVE BY, YOU KNOW, SOMETHING UNDER 20, 25 BUCKS OR SOMETHING SIMILAR TO THAT? OR IS IT SIMPLER? I I I OPEN TO THAT. UH, I THINK IT'S, IT'S, YOU KNOW, ONCE AGAIN, WE'RE NOT VIOLATING A, UH, THE LAW OR ANYTHING. IT'S A PROCEDURE POLICY. I COME TO COURT AND SAY, HEY, GOT A CAP. I'D BE WILLING TO KNOW THE COURT WANTS TO PUT A, UH, DOLLAR AMOUNT ON THERE OR, OR JUST STATE THAT, UH, GONNA BE ACCEPTING GIFTS AND EXPECTATIONS OF AN AWARD. SOMETIMES I SURE THAT UP, YOU KNOW WHAT HAPPENS AND YOU, YOU KNOW, IT GOES ON ALL THE TIME IN ALL COUNTIES. UH, EVEN VIOLATION OF POLICY, EVEN SOMETHING BIGGER THAN A GIMME, I WOULD IMAGINE. WELL, WE ALL KNOW THAT. A SEMINAR OR I THINK THE INTENT IS, YOU KNOW, THAT, UH, I RECEIVE A GIFT. SO YOU'LL DO BUSINESS WITH, OBVIOUSLY IN MOST CASES THE GUYS COME BY, DO A BUSINESS. WE'VE ALREADY BOUGHT THEOR ON CONTRACT, NOT, I JUST THINK WE STILL NEED SOME WORDING IN THAT TO CLEAR THAT UP BECAUSE THE BOTTOM LINE, IT'S THE LAW, RIGHT? SO IF IF IT'S THE LAW, WE NEED SOME WORD THAT TO CLEAR IT UP TO PROTECT US. WELL, WHAT ONE OF OUR, WELL, I'M SAY TOO THAT THAT'S, YOU KNOW, IT'S NOT MUCH THE LAW HERE, JUST ABOUT ETHICS. YOU KNOW, UH, WE, ANYBODY COME BY HERE, YOU KNOW, GIVES A WASHING MACHINE OR SOMETHING, THEY'LL, YOU KNOW, BUY LUMBER OR WHATEVER I . SO, UH, WOULD THAT BE ADDRESSED IN, IN, UH, ON PAGE 32 OR 37 UNDER, UNDER NUMBER B WHERE IT SAYS DUES OR WOULD THAT BE, I MAKE IT CO COVERED THERE TOO, THAT WE'RE, WE, YOU KNOW, WE'RE STATING THAT WE DON'T WANT A, UH, DEPARTMENT OR EMPLOYEE TO OBLIGATE THE COUNTY. THAT'S WHAT THAT COVERS THERE. SOMEBODY OUT THERE OR COUNTY CLERK UP. DON'T THE COUNTY ANYTIME FOR, WITHOUT THIS, THIS, UH, THIS POLICY. I LOOKED UP SOME OLD RECORDS. IT WAS THE VERY FIRST THING THEY TOLD US IN THE JUDGE'S COMMISSIONER SCHOOL WAS ALMOST AS EXACT SAME POLICY PUT ON BY, UH, COUNTY DRIVES. IS THAT RIGHT? YES, SIR. DOWN THERE. I'VE BEEN LOOKING, LOOKS LIKE SOMEBODY PLAGIARIZED HER. I REMEMBER. WELL, WHAT IS THE MOST NEED? BE READY EX EXCEPT THE, UH, FIRST POLICY AND PROCEDURES MATTER EXCEPT FOR SECTION NINE A LATER AT A LATER DATE. AND WHAT ABOUT THIS WORDING? WHAT ABOUT THIS WORDING FOR THIS? HE SAID THAT'S MORE OF A A POLICY THING. POLICY VERSUS A LEGAL THING. SO, OKAY. HE SAID THAT IN COURT. SO I'M AGREE. I'M AGREEING WITH THAT. THAT'S WHAT IT IS. SO, OKAY. MAKE SURE I WASN'T INTERPRETING SOMETHING MYSELF. THAT'S THE WAY I SEE IT. I, I DON'T THINK A, UH, THE COUNTY EMPLOYS COME TO COURT MAD ABOUT SOMEBODY GETTING WORK OR A LICENSE. I BE, IF YOU WANT TO IT, UH, PENDING CHANGES ON ETHICS, IF YOU TYPICALLY CAN'T TAKE CAP, WE'LL GET CAPS. I'LL COME TALK TO YOU LUNCH. WE GET LUNCH TOO SOMETIME. SO AT THIS STAGE OF MOTION, WOULD YOU, FROM MY CLARITY, WELL, I DON'T WANNA MUD WATER. I HAVE TO GO BACK AND TAKE SOME THINGS. WELL, WE, WE KIND OF MUDDIED IT ALREADY, I'M AFRAID, YOU KNOW, GETTING INTO THIS, WHAT I WOULD SUGGEST IS GO AHEAD AND ADOPT THE POLICY AS WRITTEN EXCEPT, UH, SECTION NINE. AND THEN WE CAN GET JOHN LONG TO LOOK AT IT AND SEE WHAT WE MIGHT CONSIDER. NOT IN THAT. IT'S NOT IN THAT, BUT I, BUT I'M SAYING WE CAN GET JOHN TO REVIEW THAT IF WE CAN COME BACK AND CHANGE THAT, [00:40:01] WE CAN THAT LATER ON IF YOU WANT. JOHN HAS A COPY OF IF YOU WANT IT. OKAY. THE MOTION IS GONNA BID THEN TO ADOPT THE PURCHASING MANUAL AND PRESENTED WITH THE EXCEPTION OF SECTION NINE. SECTION NINE TO BE FULLY IMPLEMENTED BY AUGUST 1ST WITH THE APPROVAL OF JOHN APPROVAL. WE'LL, WE'LL HAVE JOHN REVIEW THE ETHICS, UH, PORTION OF THAT WITH, WITH THE ETHICS PORTION REVIEWED BY COUNTY ATTORNEY SECOND. AND WE HAVE A MOTION FOR COMMISSIONER CLARK AND SECOND BY COMMISSIONER, UH, JACKSON. DO WE HAVE ANY OTHER DISCUSSION? LAURA, YOU THINK YOU GOT ALL THAT IN? UH, MY QUESTION, I, I MISSED FULLY IMPLEMENTED BY AUGUST. AUGUST 1ST, 2012. OKAY. I DON'T THINK THAT'S ALL I SAY IS THAT THERE'LL BE REVISIONS FROM TIME TO TIME AND I'LL BRING UP TO THE COURT. ALRIGHT, BUT THIS MOVES US ALONG AS FAR AS WHAT THE AUDITOR WANTED US TO GET IN PLACE AND, UH, SO THAT ANY OTHER DISCUSSION ON THIS? A ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALRIGHT. THANK YOU JACK. APPRECIATE THE WORK YOU PUT IN. THANK YOU. ALRIGHTY, NUMBER FIVE IS, UH, MORRIS IS HERE TO DISCUSS THE PUBLIC WORKS COURT FOR THE MONTH OF MAY OF THOUSAND 12. THIS IS A LITTLE BIT SIMPLER BECAUSE I THINK I LOST ON THE LAST ONE. OKAY. UM, FOR SUBJECT SYSTEM FIVE, WE HAD THE TOTAL OF 20 AND PERMITS BY PRECINCT THERE WERE FIVE PRECINCT ONE, THREE AND TWO, THREE AND THREE AND NINE PRECINCT FOUR AND THERE WERE 142 COMPLAINTS. TOTAL INVESTIGATOR, WHICH IS MALFUNCTIONING SYSTEMS AND PEOPLE THAT DIDN'T RENEW THEIR MAINTENANCE CONTRACTS, UH, MAINTENANCE PROVIDERS THAT DIDN'T DO IN SPECIALISTS AS REQUIRED. AND WE DID 57 FOLLOW UPS ON THE CASES THAT WERE PENDING. THOSE MAY BE FROM CASES FROM LAST MONTH OR APRIL OR MARCH. THANKSGIVING WE HAVE IN PROCESS AND THERE ARE ONLY 48 CASES FILED COURT OUTTA ALL THAT FOR NINE ONE ADDRESSING, WE HAVE 29 TOTAL ADDRESSES. THERE WERE NINE IN PRECINCT ONE, FOUR PRECINCT, TWO PRECINCT FOUR HAS SEVEN, AND PRECINCT FOUR HAD NONE. AND FOR THE GIS ACCURACY, THE RESTRICTION POINTS IN THE OVERALL ACCURACY IS THE SAME AS IT WAS IN APRIL. WE FOUND SOME ISSUES WITH CITY BOUNDARIES. FOR EXAMPLE, OAK RIDGE, WHAT WE HAVE THE COUNTY HAS FOR OAK RIDGE AND WHAT THE COG HAS IS COMPLETELY DIFFERENT. SAME THING FROM MAYBANK AND I THINK THERE'S SOME ANNEXATION ISSUES THAT DIDN'T EVER GET SENT TO THE CO. SO WHAT WE HAD TO DO WAS GO TO THE APPRAISAL DISTRICT AND GET THE ENTIRE COUNTY MAP, SEND IT TO CARL, HAVE THEM REVIEW IT, UPLOAD IT, AND SO WE CAN START MAKING THE CORRECTIONS AGAIN. SO THIS, THIS PERCENTAGE SHOULD GO UP THIS MONTH. SHE'S BEEN ABLE TO WORK ON THEM STARTING LAST WEEK. WELL, A BUNCH OF ADDRESSES THAT WERE COMPLETELY DIFFERENT. NO, THE ADDRESSES ARE FINE. IT'S THE, IT IS LIKE A ROAD WILL BE ON OUR MAPS. IT SHOWS TO BE AN ACCOUNT ON THE COGS MAP IT WOULD SHOW TO BE IN ONE OF THE CITIES. SO WE HAVE TO, WE HAVE TO STRAIGHTEN THOSE BOUNDARY TOO BECAUSE IT WILL AFFECT, IN SOME CASES IT MAY AFFECT C CASE DISPATCH TO A CALL IN THAT AREA. IF IT'S SOMETHING LIKE POSTO OAKRIDGE, IT'S NOT THAT CRITICAL BECAUSE THE SHERIFF'S DEPARTMENT RESPONDS TO ALL THOSE. BUT IT IS SOMETHING LIKE THE CITY OF MAYBANK. IT IS. AND THEY HAVE TO BE CORRECTED ANYWAY. OKAY. SO I HAVE A SITUATION PRECINCT THAT IF YOU COME 20 IT DOESN'T, SO LISTEN, SO IF, IF YOU GIVE, IF YOU GET AN EMERGENCY CALL MM-HMM AND THEY GO 9 23 0 9, THEY'LL NEVER SEE. MM-HMM THAT'S THE TDO THING BECAUSE IF YOU'RE ON INTERSTATE 20, ALL THE SIGNAGE FOR TDOT DOES THAT AND THAT'S WHAT THEY PUT OUT. THEY RECOGNIZE IT AS WILSON ROAD. UH, WHEN YOU GO NORTH OFF THE 20TH COUNTY 3 0 9 IN TERMS TO COUNTY THREE NINE, THAT'S SOMETHING WE CAN ASK TAKE STOP TO PUT ON. I KNOW IF THEY'LL OR NOT. WE'LL THAT ALL I GOT, THIS IS PRETTY UH, TYPICAL MONTH, WHAT YOU'VE HAD THE LAST SEVERAL MONTHS. IT'S ANY QUESTIONS? OKAY. UH, THANK KATHY FOR CLARIFYING. WHEN I ASKED ABOUT WHERE THE COMPLAINTS GO MM-HMM . WHERE THEY COULD BE HEARD AT. I WAS, I WAS QUESTIONING WHERE SOMEBODY COULD SET TANK PROBLEM OVER THE PRECINCT. TWO, THEY DRIVE CAPTAIN [00:45:01] HERE GET HURT AND SHE'S SITTING LAW WHERE THAT'S DIFFERENT LEGAL FOR AN ENVIRONMENTAL CRIME. BE HEARD. YEAH. I SENT IT TO EVERYBODY BECAUSE LIKE YOU SAID, IF YOU'RE GETTING QUESTIONS ON IT, I FIGURED THE REST OF YOU MIGHT BE SELECTED. SEND IT. AND WHAT YOU SITTING HERE IS VERY HELPFUL. LIKE YOU SAY, THIS IS WHY THANK YOU. YOU WELCOME. THANK. OKAY. DO WE HAVE A MOTION TO ACCEPT? SO MOVED. OBJECTION. MAKES A MOTION. DO WE HAVE A SECOND? SECOND. MR. MANNING MAKES SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. THANK YOU. THANK MUCH. THANK YOU. NEXT ITEM IS, UH, KAREN COOPER FOR MAY. THANK YOU. THIS REPORT IS AS OF MAY 31ST, 2012. SO IT'S EIGHT MONTHS INTO YOUR BUDGET. UM, GOOD BENCHMARK IS ABOUT 66.7%. AND UM, I THOUGHT YOU MIGHT WANT TO LOOK AT THIS THAT I'VE PREPARED 'CAUSE IT SHOWS YOU THAT OUR GENERAL FUND REVENUES, UH, 0.89, WHICH IS, IS VERY GOOD. WE'RE AHEAD OF THE GAME, BUT IT ALSO BREAKS IT DOWN BY CATEGORIES AND LETS YOU KNOW WHERE WE MIGHT BE LACKING OR HAVEN'T GOT OUR QUARTERLY REPORTS IN YET. UM, EVERYBODY IN THE GENERAL FUND EXCEPT FOR TWO OR THREE, THAT'S NOT REALLY A DEPARTMENT, BUT IT'S WHERE WE TRANSFER MONEY TO OTHER AREAS OR UNDER BUDGET AND THEY'VE DONE AN EXCELLENT JOB. SO ON COMMUNITY, UH, ROAD BRIDGE, YOUR REVENUES ARE AT 0.84% AND UH, ALL OF YOU HAVE DONE A GOOD JOB BECAUSE YOU'RE UNDER THE POINT 66, 7% WATCHING THE BUDGET. THIS IS A, THIS IS GOOD REPORT. I'VE NEVER SEEN THAT BEFORE. THAT'S INTERESTING. YOU HAVE ANY QUESTIONS FOR OUR AUDITOR? THIS IS VERY GOOD. THANK YOU. FAIR? MM-HMM THANK YOU. YOU'RE WELCOME. I'LL ENTERTAIN A MOTION TO ACCEPT THE AUDITORS REPORT AS WE CAN. MAY HAVE A MOTION. MR DO WE HAVE A SECOND? SECOND. HAVE A SECOND. JACKSON, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? ITEM NUMBER SEVEN IS THE, UH, UH, MR. MURPHY TO PRESENT THE TAX ACCESS LECTURE MONTHLY REPORT FROM MAY THOUSAND 12. GOOD EVENING. EVENING, EVENING MARK. WE HAVE THROUGH THE MONTH OF MAY, THE GENERAL FUND ELECTED 27.8 MILLION IN TAXES PLUS PENALTY INTEREST NOT INCLUDED IN THAT, BUT IT'S ADDITIONAL 50, GIVE OR TAKE. AND THE ADJUSTED ROLL FOR, UH, FOR ROAD BRIDGE WE'VE COLLECTED 3.2. BOTH OF THESE REPRESENT 96% OF THE LEVY, WHICH I'M PROUD OF. KAUFMAN COUNTY TAX PAYERS ONCE AGAIN AND THE TAX OFFICE STAFF OF SETTING A NEW PERCENTAGE COLLECTIONS RECORD. AND YOU MAILED OUT A ONE STATEMENT SINCE THE RETURN HERE ATTORNEYS? YEAH. I THOUGHT YOU MAILED OUT ONE FOR CURRENT YOUR TAXES. UH, THEY, THEY MAIL IT FOR CURRENT. OKAY. WE MAIL SOME, BUT MOTION ACCEPT THE REPORT AS PRESENTED BY THE TAX PLEASE. SO MOVED. MOTION THE TAPE OFF THE DOOR. OKAY, SECOND. I HAVE A SECOND TO SECOND I DO MR. CLARK SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? [00:50:01] ALL NUMBER EIGHT IS TO DISCUSS AND CONSIDER SEEKING, UH, REQUESTING LEGAL ADVICE FROM ALLISON AND BASS ASSOCIATES REGARDING ACCEPTING PRIOR ROSE TO THE COUNTY ASSISTANCE. MR. WANTED ASK DEPUTY ON THE AGENDA? YEAH. BROUGHT THAT UP IN THE WORKSHOP AND UH, I HAVE A RETAINER AGREEMENT HERE FROM IT'S FIVE AND, UH, I GOT A COPY. I GOT ONE. I DO WANT TO TALK TO THEM AGAIN BEFORE WE GO INTO THIS. BUT TODAY, UH, I WOULD JUST LIKE TO GET PERMISSION FROM THE COURT TO ASK THEM TO DO THIS FROM, I'M GONNA PAY IT OUT MY HOME, UH, ROAD AND BRIDGE FUND AND, UH, AS WE, AS I UNDERSTAND IT, THEY'RE GONNA GO BACK AND DO A FINDING OR HISTORY OF DIFFERENT SITUATIONS IN DIFFERENT COUNTIES WHERE ROADS HAVE BEEN TAKEN INTO THE SYSTEM THAT WERE SYSTEM OR SIMILAR TO WHAT WE HAVE HERE WITH THIS, UH, THING. SO I JUST WOULD LIKE TO GET A LITTLE MORE LEGAL INFORMATION FROM THEM. SO WHAT I'M ASKING FOR TODAY IS THE RIGHT FOR US AS THE COMMISSIONER STEWART TO ASK THEM TO DO THIS, THIS FINDING THAT I'M GONNA TAKE FOR OUR PRECINCT. IF YOU HAVE ANY QUESTIONS, I I THINK WE WENT OVER THIS JURY DURING THE WORKSHOP, BUT IF ANYBODY HAS ANY QUESTIONS ABOUT IT, I'LL ANSWER IT AS MUCH AS I CAN. I GOT A ITEM FEES, I DON'T EVEN KNOW. I'LL FIND SOMETHING IN THERE IF I HAVE TO DO A ITEM OR WHATEVER IT SHOULD BE ON THERE. HE'S GONNA PAY HIS BUDGET LINE FOR LEGAL FEES SERVICES. I DON'T REMEMBER LINE ITEM FOR LEGAL FEES, SO I MAY HAVE TO DO A ON A TRANSFER OR SOMETHING. DO THAT. I DON'T REMEMBER HAVING A LEGAL FEE BEFORE. YOU DON'T HAVE ONE? NO, BUT I'LL DO A LINE I I GET WITH KAREN KNOW TRANSFER OUTTA UH, MATERIALS OR WHATEVER. OKAY. QUESTION. WILL THAT BE A PROBLEM? NO SIR. I'LL DO IT. OKAY. UH, OKAY. UH, WHAT DOES A MOTION NEED TO BE FOR THAT KAREN? UH, REQUEST LEGAL ADVICE. CAN I JUST SAY I MAKE A MOTION THAT WE, THAT THAT THE COUNTY COMMISSIONER, THE COMMISSIONER'S COURT REQUESTS LEGAL ADVICE FROM UH, ALLISON BASS AND UH, UH, REGARDING ACCEPTING PRIOR RIGHTS IN THE COUNTY SYSTEM? I WOULD THINK SO WITH THE, THE, UH, FUNDING TO COME FROM, YEAH, THE FUNDING TO COME OUT OF PRECINCT LINE THROUGHOUT THE BRIDGE. THAT, THAT YOU PUT THAT IN FORM OF A MOTION JURY? YES. OKAY. DO I HAVE A SECOND? A SECOND CLARK OTHER DISCUSSION FROM ANYBODY? NOT TOO SURE THAT, HOW DO YOU PAY FOR SOMETHING THAT YOU DON'T HAVE A LINE ITEM FOR? THAT'S NOT LINE ITEM TRANSFER. IF YOU DON'T HAVE A LINE ITEM PUT INTO, WE'LL HAVE TO CREATE THE LINE ITEM IN THE BUDGET AND DO A TRANSFER COVER. YOU DO THAT. YOU CAN DO THAT. WE SHOULD BE ABLE TO, CAN, CAN HE JUST GIVE WHAT I TOLD LEGAL TAKES HOWEVER HE WANTS TO MATERIAL? I THINK THAT'S ALL THE QUESTION. YEAH, THAT'S WOULD YOU SAY JUST BE OUTTA ROAD MATERIAL, SIR? I'M, I'LL ALLOW THAT. WE'RE GONNA MAKE A SEPARATE RUN LINE TRAFFIC BECAUSE I MEAN, THAT'S NOT ROAD MATERIAL, RIGHT? SO YOU WOULDN'T WANT CLASSIFY. OKAY. OKAY. BUT THAT CAN BE HANDLED AT THE NEXT UH, YES SIR. WE DO. WE CAN PUT IT ON. OKAY. WELL WE HAVE TO CREATE A LINE ITEM FOR THAT IS [00:55:01] THAT THERE MIGHT BE ONE THAT'S JUST NOT BEING USED. SO. WE'LL, I'LL FIND OUT. I'LL GET WITH YOU THIS WEEK AND TALK TO YOU. IS THERE A MISCELLANEOUS LINE ITEM IN THERE? EVERYBODY HAS A MISCELLANEOUS. YOU GOT, YOU GOT WHEN YOU, THERE WON'T BE THAT MUCH MONEY WHEN YOU TALK TO THEM, JERRY. YEAH. UH, AND YOU'RE GOING TO BE SPECIFIC THAT, THAT WE WANT AN OPINION ABOUT, UH, PRIVATE ROADS THAT ARE NOT IN A SUBDIVISION. CORRECT? CORRECT. YEAH. WE ALREADY GOT THE RULES ABOUT SUBDIVISION. WE KNOW ALL THAT WE WANT, WE WANT TO KNOW ABOUT ROADS THAT HAVE, THAT ARE NOT IN VIDIA BUT ARE PRIVATE ROADS THAT WANT WANT EXCEPT INTO THE COUNTY ROAD SYSTEM. YEAH. THAT BECAUSE THEY, SINCE THAT LITTLE WORKSHOP WE HAD DAY THAT COULD OR COULD NOT BE. RIGHT? THEY'RE, THEY'RE RINGING, THEY'RE RINGING MY BACK. SO I WANT GET THIS THING, I WANT TO GET THIS THING 10 TO THE CORRECT WAY WHERE I'LL TELL PEOPLE WHEN THEY CALL ME. THIS IS GONNA BE ALL ABOUT ROAD THAT ARE JUST OUT IN THE COUNTY, NOT IN THE SUBDIVISION. ETJ SPECIFIC. YEAH. WE KNOW ALL ABOUT SUBDIVISION, RIGHT? OKAY. ALRIGHT. WE HAVE A MOTION TO SECOND ON THE FLOOR. OTHER COMMENTS OR QUESTIONS? ALL ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALRIGHT, THANK YOU VERY MUCH. DID YOU GET THAT ALL? ITEM NUMBER NINE IS TO DISCUSS AND CONSIDER SETTLING COUNTY SURPLUS PROPERTY THROUGH THE RENEE BATES. OKAY. ONLINE AUCTIONER SERVICES. OKAY, WE, WE HAVE SOME MORE. UH, THE SURPLUS OF, I THINK THE SHERIFF HAS SOME TRAILERS LOCATION TO GET, I THINK, UH, MAD WANTS LAST OPTION. GET TIME TO DO THAT. I'M REQUESTING PERMISSION TO DO THAT. ADVERTISE. I DON'T HAVE DATES AT THIS TIME FOR YOU BECAUSE THERE'S LOT RESTRICTIONS ON ADVERTISING. SO NOT SURE PERMISSION TO, I'LL GIVE SOMETHING OUT. DEPARTMENTS YOU ANYTHING YOU'D LIKE TO ADD TO THE OPTION? LEMME KNOW. WE'LL, OKAY. OTHER QUESTIONS? JACK, HAVE A MOTION TO, UH, APPROVE SOMEBODY. COMMISSIONER MANNING MAKES A MOTION. DO HAVE A SECOND? YES SIR. UH, SECOND BY COMMISSIONER JACKSON. ANOTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. NUMBER 11 IS TO DISCUSS, CONSIDER REAPPOINTING CATHERINE MCCLELLAN AS KAMAN COUNTY'S MEMBER TO THE LAKES REGIONAL MHMR SENATOR BOARD OF TRUSTEES FOR A TWO YEAR TERM. WE ADVERTISE THAT, UH, IN THE PAPER AS A LEGAL NOTICE, WHICH WAS REQUIRED. AND THEN ALSO MRS. UH, MCCLELLAN HAS, UH, AGREED TO SERVE AGAIN IF SHE'S REAPPOINTED AND WOULD LIKE TO SERVE AGAIN ON, I GOT ONE PHONE CALL TO A RECENT, SO MOTION WILL BE APPROVE MR. KEL. OKAY, WE HAVE A MOTION FROM COMMISSIONER JACKSON TO APPROVE MR. MCCLEAN. WE HAVE A SECOND. SECOND. COMMISSIONER REMAIN SECOND. MOTION OF DISCUSSION. ALL IN FAVOR SAY AYE. A OPPOSED? 10, 10. JUDGE ROSS, I, SHERIFF TOLD ME HE DIDN'T WANNA DO ROSTER. I'M SORRY. ITEM NUMBER 10 IS DISCUSS, CONSIDER AN LOCAL AGREEMENT WITH THE TOWN OF ROSSER FOR THE ENFORCEMENT OF TOWN AGENCIES. I THINK YOU HAVE A, A COPY OF THAT. UH, SHERIFF, DO YOU HAVE ANY COMMENTS? UH, ALONG THE A LINES? NO, WE'RE IN THAT BOX. I DON'T SEE ANY WAY TO GET OUT. WILL DO TOM, THAT'S IN YOUR PRECINCT THAT WE ACCEPT THIS IN LOCAL AGREEMENT WITH THE TOWN. THEY NEED SOME HELP OUT THERE. THEY'RE ALL BY THEMSELVES. WE HAVE A COMMISSIONER. MANDY, DO WE HAVE A SECOND? UH, MR. SECOND. SEE ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. ITEM NUMBER 12 IS TO DISCUSS AND CONSIDER APPROVING A RESOLUTION AUTHORIZING THE APPLICATION OF THE STATE INFRASTRUCTURE LOAN FROM THE STATE INFRASTRUCTURE BANK FOR THE TEXAS DEPARTMENT OF UH, TRANSPORTATION FOR THE KAUFMAN, UH, HIGHWAY 34 BYPASS AND AUTHORIZED THE COUNTY JUDGE TO SIGN. WE ACTUALLY APPROVED SOMETHING LIKE THIS BACK TO LAST YEAR. UH, BUT WE NEEDED A [01:00:01] RESOLUTION, I BELIEVE TO GO WITH THAT. AND THAT IS, UH, WHAT WE HAVE PREPARED FOR YOU. IT'S JUST RATIFYING WHAT WE DID LAST YEAR. MR. MOVE THAT WE APPROVE THE AUTHORIZATION STATE, WE HAVE MOTION FOR ION, UH, CLARK. WE HAVE A SECOND. SECOND. MR. MANNING SECOND SET MOTION. OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE PROPOSAL. ALL RIGHT. ITEM NUMBER 13 IS TO DISCUSS AND CONSIDER ON RENEWING THE MEMORANDUM OF UNDERSTANDING WITH TEXAS HEALTH AND HUMAN SERVICES COMMISSION. WERE ALL OFFICE PLACE LOCATED AT THE TON COUNTY SOUTH CAMPUS. UH, I DID LIVE AN INVESTIGATING IN THIS AND IF YOU REMEMBER WHERE THE STATE OFFICES ARE LOCATED ON THE, I GUESS THAT WOULD BE THE EAST SIDE OF THAT BUILDING OR IT'S KIND OF THE SOUTHEAST SIDE OF THAT BUILDING. THAT AGREEMENT HAS NOT BEEN UPDATED IN, UH, SEVERAL YEARS. AND UH, WHAT IT DOES IS GIVE, UH, THE STATE THE AUTHORITY TO USE THAT BUILDING AT NO COST. AND WE HAVE A, UH, 30 DAY OUT IF WE DECIDE THAT WE DON'T WANT THEM IN THAT FACILITY OR THEY HAVE THE OPPORTUNITY TO GO SOMEPLACE, UH, ELSE WE CAN, UH, UH, EXERCISE THAT WITHIN A 30 DAY PERIOD. IT'S A CONTINUATION OF THE AGREEMENT WE'VE HAD. THEY'VE BEEN THERE FOR EVER SINCE. OKAY. AND THEY PAY NO RENT, NO UTILITIES. THEY DO SERVE OUR PUBLIC AND UH, WITH THE STATE HEALTH DEPARTMENT, THEY DO SEE A LOT OF, UM, DO SEE A LOT OF COMPLIANCE, YOU KNOW, THAT ARE OUR CITIZENS. THEY FOUR EMPLOYEES OUT THERE. I DON'T KNOW IF I EVER SEE ANYBODY. IT MUST BE SOMEBODY OUT THERE. OH YEAH, THEY AT LEAST FOUR. YEAH. WE HAVE HAD AN ISSUE I THINK WITH THE, UH, SOME, UH, MAYBE DRIFTING OVER AND USING OUR COPY MACHINES SO WE DRIFTED BACK OVER, YOU KNOW, WHEN WE FIND 'EM DOING THAT, THEY, THEY'RE PRETTY WELL SUSTAINING EXCEPT THEY DON'T PAY ANY, BUT WE NOT UPDATED THIS THING ABOUT FOUR OR FIVE YEARS. SO WE BENEFITS PEOPLE OF COUNTY I THAT WE NEED TO DISAGREE. WE HAVE A MOTION FROM, UH, COMMISSIONER MANNING. DO WE HAVE A SECOND? COMMISSIONER, SECOND DISCUSSION. ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALL RIGHT, I'LL TELL YOU WHAT, BEFORE WE DO THE, UH, WELL, LET'S GO AHEAD AND DO THE LINE ITEM TRANSFERS. MS. COOPER, IF YOU'D LIKE TO, AND THEN WE'LL DO THE, UH, CLAIM PAGE. WE NEED TO INCREASE OUR GENERAL GOVERNMENT PROFESSIONAL SERVICES BY 5,000. AND I WANT TO DECREASE ATTORNEY FEES AND COURT COSTS BY 5,000 IN THE SAME DEPARTMENT. CONSTABLE PRECINCT TWO NEEDS AN ADDITIONAL $500 IN THEIR PARTS AND REPAIRS LINE ITEM. AND WE WANT TO REDUCE THE MISCELLANEOUS LINE ITEM, UH, BY A HUNDRED IN THEIR OFFICE. FURNITURE, NEW EQUIPMENT BY 400. THE SHERIFF'S FUND, UH, WHEN THE SHERIFF WAS OUT OF TOWN LAST WEEK, HE BOUGHT TOO MANY HAND HAMBURGERS, SO I NEED TO INCREASE HIS LINE BY $20 ON MEALS, UM, IN LODGING AND PROTECT $20 FROM TRAINING AND EDUCATION. UM, JUST PICK AT YOUR, UH, CAPITAL OUTLAYS PURCHASE THE PROPERTY WE NEED TO INCREASE BY 6,000 AND REDUCE THE A CN HEATING BY 6,000. JUVENILE PROBATION, UH, NEEDS AN INCREASE IN NON-RESIDENTIAL COUNTY, UH, 4,500 AND AN INCREASE OF OPERATING EXPENSES WITHIN THE COUNTY. UH, 5,300 AND WANT TO TAKE AWAY FROM PLACEMENT SERVICES IN THE COUNTY OF 9,800. THEY'RE WITHIN IN THE SAME DEPARTMENTS, NONE FROM ANY WITHIN OTHER FUNDS. AND, UH, ON THE SOLID WASTE CONVENIENCE STATION, I NEED TO DO A BUDGET AMENDMENT, UH, TO DECREASE THEIR ESTIMATED FUND BALANCE BY 17,000 AND INCREASE THE H COST TO TERRELL BY 10,000. AND THE HOLLY COST TO KAUFMAN BY SEVEN TOTAL OF 17,000. WHAT WAS THE MATTER FROM THE FIRST $5,000? THE FIRST 5,000, UH, GENERAL GOVERNMENT PROFESSIONAL SERVICES. WHAT PROFESSIONAL SERVICES DID WE NEED TO INCREASE? IT'S WHERE WE PAY, UH, FOR DIFFERENT PROFESSIONAL SERVICES. UH, I DON'T KNOW WHAT THE ONE IN PARTICULAR THAT MIGHT WOULD'VE CAUSED IT TO GO OVER. OVER. WHAT OTHER DO THEY HAVE? OTHER THAN ARE YOU TALKING ABOUT LIKE [01:05:01] AN AUDITOR? NO, THOSE, THAT'S A SEPARATE LINE. JUST YES. BE SEPARATE FROM THAT. I DON'T RECALL. COULD IT BE, IT COULD BE THOSE DOS AND THINGS TO TACKLE, NO. YEAH, WELL IT COULD, COULD BE SOME OF THAT. BUT LEGAL FEES. WELL, YEAH. PROFESSIONAL SERVICES. YOU WOULD HAVE YOUR LEGAL STUFF. I CAN FIND OUT FOR YOU. IT'S IN YOU AN EMAIL THAT YOU KNOW. OKAY. WE HAVE A MOTION TO ACCEPT THE LINE ITEM TRANSFER AS PRESENTED BY THE OFFICER. SO COMMISSIONER JACKSON MAKES THAT MOTION. WE HAVE A SECOND. SECOND. ALL IN FAVOR? SAY WE NOW THE, THE AUDITOR HAS, UH, THAT INFORMATION. BUT ONCE YOU, WHICH MEANS I HAVE TO HAVE INSURANCE. SURE. WE LEFT 10. I HEARD MY OLD BROADWAY, YAMAHA SUZUKI WHERE HEARD IT MOVED OUT ON THE ROAD. THERE IS ONE ON, IT USED TO BE ON, IT USED TO BE BROADWAY, YAMAHA SUZUKI WAS RIGHT THERE ON BROADWAY AND FRONT 31. THEY LEAVE THAT. OH YEAH. AROUND CORNER HOSPITAL. ABOUT THREE BLOCKS. THEY, THEY USED, THAT WAS WHERE THEY WORKED. THAT'S WHERE I BOUGHT MY BIKE IN OH SIX. BUT I THINK THEY WERE TALKING ABOUT MOVING, DUNNO, I THINK BIKE TO THIS ONE. LIKE I THINK ABOUT IT SOMEWHERE ALL OVER EASIER NEXT TO YOU. SO, YOU KNOW, IT'S IT'S THE, [01:10:15] WE DO IT. I'VE NEVER HAD, COULDN'T, LET'S TAKE IT OUT THERE. YEAH, YOU NEED TO, THERE USED, I GUESS SOMEWHERE. I REMEMBER MY DAD HAD LIKE A 58 BMW 500 CC AND PAGE TECHNOLOGY. THEY HAVE. I DON'T KNOW. THAT'S NOT, SHOULD THIS COME OUT? THIS SHOULDN'T COME OUT ROAD BRIDGE OR SHOULD. IF THAT, IF THIS COURT HAS, THAT'S KIND OF COOL. YEAH. ESPECIALLY IF YOU GET ONE OF THOSE LOOKS LIKE GERMAN NAZI HAT, UH, HELMET RIGHT SIDE. BUT COPIES [01:15:10] WE'RE TALKING ABOUT MOTORCYCLE. MOTORCYCLE, MOTORCYCLE. YEAH. WITNESS. YEAH, LIKE WOKE UP THREE 30 IN THE MORNING, COULDN'T GO BACK TO SLEEP. NOW I'M, I'M AWAY FROM THE BED. THE OTHER THING WAS JUST A RESOLUTION. I DIDN'T SEE THAT WORD. THAT'S WHAT I THOUGHT. ALL THOSE YEARS OF EXPERIENCE COMING IN, I THINK, I THINK HE'S THE ONLY, SO HE SHOULDN'T TAKE, HE ADMIT FROM, FROM FROM 40 TO HERE. OH, I JUST ALWAYS THAT I DON'T GET STOPPED BEHIND. I STOP BY, COME OVER HERE. OH, BIG NO, UHUH. JUST THIS. I THINK THE ONLY ONE, ONLY THING BECAUSE THIS IS A RUNOFF ELECTION. THIS IS FOR MUNICIPAL ELECTION, CITY ELECTION. THIS IS, HAS NOTHING TO DO. JULY. I MEAN, EARLY VOTING. THINK 15TH OF JULY. IS IT LATER THAN THAT? I THOUGHT 23RD. SO JUST ONE WEEK. IS IT? OKAY. I HADN'T PUT IN THE PAPER YET. I'M GLAD. I'LL CHECK WITH DICK TO BE SURE. BECAUSE I THINK WHEN I ORIGINALLY ASKED HIM, HE SAID HE THOUGHT THE CALENDAR ON THE SECRETARY OF STATE'S WEBSITE SAID 15 AND I AND I LOOKED AT IT. YES. YES, JOE. YEAH, THAT, SORRY, I WAS SO HARD TO GET. OH, THAT'S ALL. DON'T WORRY ABOUT IT. I MEAN, EXPECT THAT. I JUST FEEL SORRY FOR ALL Y'ALL. THAT'S GOTTA DO RUNOFFS MAN. GOTTA DO ANOTHER TWO MONTHS OF THIS OR FOUR MONTHS. TAKE, TAKE A DEEP BREATH AND EVEN START FROM NOVEMBER WHEN YOU KNOW. WELL THINGS DEMOCRATIC OPPONENT THOUGH. OH, I HADN'T THOUGHT ABOUT IT. ALL THE RUNOFFS ARE PRETTY WELL, PRECINCT THREE. YEAH, THERE'S A DEMOCRATIC, DEMOCRATIC, YEAH. WELL, INCUMBENT, I FORGOT THAT ONE. RUNOFF JOE PRECINCT THREE COMMISSIONER AND, UH, BUT THAT I, I REMEMBER HOW MANY HAD EARLY VOTED IN THE CITY OF, I WAS WONDER, I'VE GOT THE NUMBERS IN MY, [01:20:01] IN MY EMAIL PROGRAM. 'CAUSE DICK WAS EMAILING 'EM EVERY DAY. YEAH, BUT I DON'T KNOW WHAT THEY'RE NOW OH, YOU MEAN IN THE CITY? OKAY. UHHUH ABOUT, I HAD 'EM BY THE FOUR COUNTY EARLY. HE WAS SENDING THEM TO US, BUT I FORGOT WHAT IT WAS. I DON'T, I DON'T HAVE MY WORK. I HAVEN'T GOT IT BACK IN ENGINEERING YET. , I GOT IT SENT OFF ENGINEERING PRETTY GOOD. HE PROBABLY MIGHT WANT TO GET HIM TO FIX THOSE REPORTS BEFORE YOU MAIL OUT TO ANYBODY. YOU SEE HIM OUT BACK? YEAH. OKAY. FIGURED HOW WE GET SOMEBODY TOLD TOLD ME THAT'S TRUE. NOT, I THINK THAT'S IT. DID I GET IT? I EVERYTHING YOU, MR. YES SIR. THANK YOU. I'LL ENTERTAIN A MOTION TO, UH, CONSIDER BILL'S. MR. JACKSON MAKES THAT MOTION. DO WE HAVE A SECOND? SECOND MOTION. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.