* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] WELL, EVERYBODY UP TO, UH, THIS, THE REMEMBER THOUSAND 12 REGULAR MEETING OF COUNTY COMMISSION COURT. GLAD TO HAVE ALL OF YOU HERE WITH US THIS MORNING. AND, UH, WE, UH, IF YOU HAVE A SIGN IN CHIEF THERE, IF ANYBODY WISHES TO, UH, ADDRESS THE COURT, UH, NOW BE THE TIME TO DO THAT AND GO TO THE SHERIFF. AND, UH, WE'LL CALL HERE JUST TO, AFTER WE GET STARTED, UH, WE'LL START WITH THE INVOCATION AND THEN WE'LL HAVE THE PLEDGES TO, UH, BOTH, UH, FLAGS, UH, AND THEN WE'LL WE PRAY. THANK YOU FOR TODAY. LORD, WE THANK YOU FOR THIS GREAT COUNTRY THAT WE LIVE IN, AND, UH, WE KNOW YOU'VE BLESSED THIS COUNTRY MANY, MANY TIMES OVER THE YEARS SINCE. UH, WE, WE PRAY THAT WE'LL CONTINUE TO DO THAT, NOT ONLY LEVEL AS WE GET HERE TODAY, UH, TO TRY AND MAKE THE BEST DECISIONS THAT WE CAN FOR THIS, UH, FOR THIS GREAT COUNTY, OR WE, UH, THANK YOU FOR THIS TIME OF THE YEAR AS WE BEGIN TO THINK, UH, AND ABOUT THANKSGIVING AND THE BLESSINGS THAT, UH, WE HAVE THAT SOMETIMES WE TAKE FOR GRANTED. AND, UH, WE KNOW NOTHING IS TAKEN FOR GRANTED WHEN IT COMES TO YOU BECAUSE YOUR LOVE AND THE PAST, YOU SENT YOU SON OF JESUS CHRIST TO DIE ON THE CROSS, THAT WE MIGHT HAVE EVERLASTING LIFE. BUT PRAY NOW AS WE GO ABOUT THIS MEETING THAT YOU'LL CAUSE US TO THINK THROUGH AND MAKE A WELL THOUGHT OUT DECISIONS AND PRAY FOR THOSE THANKFUL, THOSE THAT ARE HERE WITH US TODAY. UH, THESE THINGS WE ASKING MY SON, HOLY NAME, AMEN. AMEN. UNITED STATES OF AMERICA AND TO THE REPUBLIC FROM WHICH STANDS, ONE NATION UNDER GOD AND IVIS WITH LIBERTY AND JUST ALL ON HONOR FLAG. I PLEDGE TO BE TEXAS, ONE STATE UNDER GOD ONE, AND I, THERE THERE'S NO THANK YOU VERY MUCH. AND JUST AS A WAY OF EXPLANATION, I HAD A LITTLE SURGERY DONE YESTERDAY. THAT'S THE REASON I GOT MY BIG EAR, UH, TAG ON HERE. AND, UH, REGARDLESS, SOME BEEN ALIVE, INVOLVED, DIDN'T TO DO I, IT WAS NINE I, BUT I'VE GOT THAT FIRST, UH, ITEM I BELIEVE IS, UH, ROUTINE CORRESPONDENCE. I DON'T BELIEVE WE HAVE ANYTHING TO DISTRIBUTE REGARD. WE DO HAVE A NUMBER OF ITEMS THAT ARE ON, UH, I NUMBER TWO. WE'LL LOOK AT THOSE. UH, WE HAVE TWO, UH, DEPUTIES, UH, DANIEL AND THE AS A DEPUTY CONSTABLE IN PRECINCT ONE, AS WELL AS RESERVE ONE. WE HAVE, UH, ITEM IS TO DISCUSS, CONSIDER APPROVING A TAX SALE, UH, DESCRIBED AS PART OF LOT 41 LAKESIDE ACRES, WHICH IS BY COFFEE INCREASING. NUMBER FOUR, UH FOUR. ALSO, ITEM D IS TO DISCUSS, CONSIDER PROVING THE BID FOR RESALE OF PROPERTY, A DASH 1 96. UH, THIS IS DESCRIBED AS BEING LOCATED TRACK 25, CRYSTAL SPRING COUNTY PRECINCT NUMBER ONE, AND ALSO ANOTHER SALE TAX PARTY. UH, THIS IS PROPERTY A TWO ONE, UH, LOCATED 1868 HIGHLAND ANCHOR DRIVE, ALSO IN COUNTY PRECINCT NUMBER ONE. UH, ALSO A MEMORANDUM AGREEMENT WITH THE NORTH CENTER, TEXAS GO FOR VEHICLE IDLING POLICY IN KAMAN COUNTY. AND ALSO ITEM G IS IN THAT CENTER REGARD, PUTTING A KAMAN COUNTY IMPLEMENTATION GRANT LOCALLY ENFORCED. [00:05:01] THE MOTOR VEHICLE I LIMITATION, THIS IS WITH THE COUNTY GOVERNMENT. AND THEN, UH, THE OTHER ITEM IS THE OFFICIAL HOLIDAY FOR HOFFMAN COUNTY, UH, FOR THE YEAR 2013. WE THOUGHT WE WOULD GO AHEAD AND HAVE THOSE OUT THERE, UH, BECAUSE PEOPLE WERE GETTING TO PLAN TRIPS AND VACATION. AND THESE, UH, THE SAME HOLIDAYS THAT WE HAD, JUST DIFFERENT DATES BECAUSE OF THE CALENDAR YEAR HAS UH, CHANGED. SO IF EVERYBODY HAS ANY QUESTIONS OR COMMENTS, HOLD THE FURTHER CONSENT AGENDA. WE HAVE A MOTION COMMISSIONER CLARK TO APPROVE THE SENATE AGENDA, MANNING SECOND MOTION, DISCUSS, ALL SAY AYE. THANK YOU VERY MUCH. UH, ROUTE OF CORRESPONDENCE. AND, UH, I, IT'S NOT IN MY FOLDER, BUT I THINK I PUT IT IN YOUR FOLDER ABOUT THE, WE HAD A VISIT, OR THE, THE KAMAN COUNTY JAIL HAD A VISIT, UH, BACK IN OCTOBER 22ND, 23RD. I HAD THE OPPORTUNITY TO, UH, VISIT, UH, UH, THEY DO AN EXIT VISIT, AND WE WERE FOUND IN COMPLIANCE. THE JAIL SHERIFF, YOU MAY WANT TO ADDRESS THAT. UH, WE HAVE A, UH, NEW, UH, EXECUTIVE DIRECTOR OF THE TEXAS JAIL STANDARDS COMMISSION NAMED BRANDON WOOD. AND HE SENT US A LETTER SAYING WE WERE IN GOOD SHAPE. AND I THINK WE CAME OUT WITH A COUPLE OF ISSUES. YEAH, WE DID. WE, WE PASSED. THE CLIENT TOLD THEY FIND THAT THEY ALWAYS DO SOME LITTLE THING IN THE PAPER, UH, PAPERWORK BECAUSE WE DO SO MUCH OF IT. AND, UH, IT, UH, WAS A MINOR THING, BUT, UH, AGAIN, IT HAD TO DO WITH CLASSIFICATION, WHICH IS REALLY AN IMPORTANT THING FOR US BECAUSE WE DON'T EVEN MAKE A MISTAKE. AND IT WASN'T MISTAKE BECAUSE I THINK IT WAS THE WAY WE WERE COUNTING IT OR CATEGORIZING. SO THEY, UH, WANTED CLARIFY. BUT OTHER THAN THAT, EVERYTHING, ALL OF THE LIFE, UH, SAFETY ISSUES, WHICH IS WHAT WE REALLY ARE GRADED ON, WERE, WERE GREAT. AND THEY WERE VERY COMPLIMENTARY THE WAY THE DEAL WAS MAINTAINED AND EVERYTHING. SHERIFF, YOU, UH, WE MADE THE NEWS OVER THE WEEKEND ON A COUPLE OF COUNTY, AND I THINK IT'D BE APPROPRIATE NOW, UH, YOU'D LIKE TO BRING US UP DATE. ONE OF THEM WAS, UH, A HOUSE FULL OF MARIJUANA THAT WAS FOUND OVER IN WINDMILL FARM. KIND OF AN INTERESTING SITUATION. WE GOT A CALL FROM A REDDEN AND WINDMILL FARM THAT THERE WERE WATER RUNNING OUT OF THE HOUSE IN WINDMILL FARM. WE, UH, WENT OUT THERE, UH, WATER WAS COMING OUT THE FRONT DOOR IN THE, UH, GARAGE, UH, COULD NOT GET ANYBODY TO THE DOOR. UH, WENT TO THE METER, THE METER ACTUALLY WAS LOCKED, HAD A LOCK ON IT, CALLED THE FIRE DEPARTMENT TO CUT THE LOCK, TURNED THE WATER OFF, MADE ENTRY. UH, AS SOON AS WE ENTERED, WE REALIZED THERE WAS A, THE ENTIRE HOUSE WAS A MARIJUANA GROVE. WE IMMEDIATELY BACKED UP, GOT A SEARCH WARRANT, UH, HAD A PRETTY ELABORATE, HAD ALL OF THE, THE, UH, FILTRATION SYSTEM AND A SYSTEM TO, UH, BACK THEM UP ALL THE POLLING OUT OF THE AIR AND CATCH THAT. AND, AND, UH, WAS THE, THE WATERING SYSTEM. AND, UH, THE WHOLE, IT WAS PROBABLY A THREE BEDROOM, UH, TWO BATHS, UH, DEN AND ALL, BUT, OH, THE WHOLE HOUSE WAS A MARIJUANA GRILL. SO WE'RE WORKING ON THAT. THE OTHER, UH, THING WE DID, UH, WAS WE'VE HAD A HORSE RACE TRACK GOING OUT HERE ON, UH, ONE 18 COUNTY ROAD ONE 18 FOR ABOUT TWO YEARS. UH, WE'VE DEALT WITH THAT THE BEST WE COULD. UH, ABOUT A YEAR AGO, IRS BEGAN AN INVESTIGATION OUT THERE THAT WE'VE BEEN, UH, AWARE OF, BUT NOT PARTICIPATING IN. WE WENT OUT THERE, UH, ON SUNDAY AND, UH, WITH THE FEDERAL SEARCH WARRANT, ASSISTED THEM IN, IN EXECUTING THE FEDERAL SEARCH WARRANT OUT THERE. UH, AND, UH, SEIZED, UH, THROUGH THEM ABOUT SIX, UH, TRUCKS AND, AND, UH, HORSE TRAILERS. UH, WE ALSO, UH, CONFISCATED ALL THE GATE PROCEEDS. UH, THEY TOOK THAT AND, UH, WE'RE IN THE PROCESS OF SEIZING THE STARTING GATE AND THE WALKER AND A TRACTOR THAT THEY WERE USING TO MAINTAIN THE, UH, TRACK NOW. SO THAT'S, HOPEFULLY THAT'S GOING TO RELIEVE THAT NEIGHBORHOOD OUT THERE, WHICH WAS REALLY A PROBLEM. AND ALL WE COULD DO WAS WORK ON THE, THE ROADWAY. AND ONCE WE FOUND OUT THAT INVESTIGATION WAS GOING ON, WE, WE BACKED OFF OUT OF THERE ANYWAY, SO, BUT I THINK WE MADE, UH, MADE [00:10:01] A LOT OF PROGRESS AFTER THIS WEEKEND. AND I THINK THOSE PEOPLE IN THE NEIGHBORHOOD, UH, JERRY, UH, WE'LL BE GLAD HE WAS GETTING AS MANY CALLS AS I WAS ON IT. SO, UH, OF COURSE WE COULDN'T TELL HIM ANYTHING, BUT, UH, THAT'S GONNA BE TAKEN CARE OF. THANK YOU FOR THAT UPDATE. INTERESTING INFORMATION. I KNOW WE DIDN'T CONFISCATE ANY HORSES, THE IRS NO, WE, WE LET, WE HAD THE HORSE RACE COMMISSION WAS OUT THERE. THEY TOOK THE, THE NUMBERS OFF THE HORSES AND THEY'RE GOING TO HANDLE ALL THAT. SO, OKAY. I WAS, UH, I HAD TO DO A PRETTY GOOD SOFT SHOE DANCES, GET AROUND SEASON INTO HORSES. I DIDN'T, I DIDN'T WANT THOSE HIGH DOLLAR HORSES. NO, I DON'T THINK SOME OF YOU TWO OUT THERE THAT UP. ALL I, NUMBER THREE, BRYAN, UH, MORRIS, UH, HAD ASKED TO BE ON THE AGENDA AND HE'S HAD SOMETHING COME UP AND SO HE, UH, CALLED THIS MORNING. HE WAS NOT ABLE TO BE HERE. SO WE'LL SKIP OVER ITEM NUMBER THREE. AND THAT BRINGS US TO ITEM NUMBER FOUR. KATHY MORRIS WILL GIVE US THE, UH, UPDATE, UH, ON THE PUBLIC WORKS REPORT MONTH, OCTOBER, GOOD MORNING. UM, FOR OCTOBER, WE GET A LITTLE BIT BETTER THAN EXPECTED. WE HAD 12 SYSTEMS FOR SYSTEM PERMITS, WHICH IS A OF 17TH, WHICH IS HIGHER THAN WE BEEN DOING. THAT'S PRETTY GOOD. PRECINCT THREE AND FOUR, PRECINCT FOUR, THERE ARE 178 COMPLAINTS THAT WERE INVESTIGATED WITH 48 FOLLOW UPS WITH CAN PHYSICALLY GOING OUT TO THE LOCATION AND CHECKING INFORMATION. AND 88 COURT CASES FILED, WHICH IS LITTLE BIT UP FROM WHAT WE'VE BEEN DOING. ADDRESSES. WE HAVE ONE PRECINCT, ONE TWO OF PRECINCT TWO, 7%, FOUR FOR A TOTAL OF 18, WHICH IS PRETTY GOOD. AND FOR THE GI GIS, UH, ACCURACY CODE, WITH THE NEW REPORTING SYSTEM THAT IS DOING, THEY'RE SHOWING THAT THE UNINCORPORATED AREA OF THE COUNTY IS AT 98%, WHICH IS WHERE WE NEED. THAT'S VERY GOOD. WORKED REALLY HARD TO GET US UP THERE. CENTRALIZE, WHICH IS GOOD WITH THE ROAD AND ACCURACY OF THE ROAD. 98, 90 1%. SO THAT'S ALSO CLIMATE FOR THE OVERALL COUNTY, WHICH INCLUDES EVERYTHING IN THE COUNTY, ALL THE CITIES AND THE UNINCORPORATED AREA. TRUCTURE 89% AND CENTRALIZED 90%. AND NEXT MONTH, I'M GONNA HAVE A CHART FOR Y'ALL SHOWING THAT A WHOLE YEAR'S WORTH OF STATISTICS STARTING FROM NOVEMBER OF LAST YEAR, IF YOU NOVEMBER OF THIS YEAR, AND HOW WE'VE INCREASED AND MADE ALL THE CORRECTIONS. AND THE REASON THAT THE CENTER POINTS GONNA BE THE CENTER LINES FOR THE OVERALL COUNTY ARE STILL DOWN IS BECAUSE THE CITIES OF TERRELL AND KAUFMAN AND CORN ARE SUPPOSED TO BE DOING OUR OWN. TERRELL IS, AND THINK CORN IS KAUFMAN DOESN'T HAVE THE CAPABILITY TO DO THAT. SO WE'RE GONNA HAVE TO END UP CORRECTING THEIR ERRORS AND CAUSE IS WORKING ON MAYBANK AND CAMP AND THEY HAVEN'T DONE ANYTHING WITH THEM SO FAR. SO THEY'RE STILL DOWN IN THOSE PERCENTAGES, BUT OVERALL IT'S DOING MUCH BETTER. ANYBODY HAVE ANY QUESTIONS ON THE GI IS ACCURACY FIGURES ON THE SECOND PAGE HERE, UH, SHOWS THAT, UH, COMBINES AT 76% AND SCURRY'S AT 52% ON CENTER LINES. MM-HMM . UH, IS THAT A CASE WHERE THE CITIES ARE DOING THEIR OWN? NO, UHUH, THE REASON CON COMBINE IS SO LOW IS BECAUSE WE DIDN'T GET THEIR DATA UNTIL ABOUT JUNE, JULY. SO WE REALLY HAVEN'T HAD A CHANCE TO WORK ON THAT. AND SCURRY IS, EVERY TIME WE MAKE A CORRECTION IN THE UNINCORPORATED AREA OF THE COUNTY THAT'S CLOSE TO A CITY BORDER, IT THROWS OFF THAT POINT. SO WE HAVE TO GO BACK IN AND CORRECT THAT. AND BASICALLY WHAT MONTH TO MONTH TO GET THE NEW FIGURES IN WHAT NEEDS TO BE CORRECTED BECAUSE THEY GIVE YOU EACH ADDRESS AND EACH ROAD THAT THE ERROR IS ON. SO IT'S KIND OF LIKE YOU CORRECT ONE, MAKE AN ERROR IN THAT, THEN YOU HAVE TO GO BACK TO, CORRECT. YES. KATHY? UH, I'M SORRY, I JUST GOING, DOES IT APPEAR THAT ACTIVITIES BEGINNING TO PICK UP A LITTLE BIT? UH, COMPARED TO LAST YEAR? YES. YEAH, THIS TIME. TIME IT DEFINITELY IS. IN FACT, THE REASON THE PRECINCT TOO, AS FAR AS APARTMENTS CEPT SYSTEMS ARE SO HIGH IS BECAUSE THERE'S, AND I CAN'T, FOR LACK OF REMEMBER WHICH SUBDIVISION [00:15:01] IT'S UP THERE. THEY HAVEN'T CHART. PROBABLY. PROBABLY, YEAH, BECAUSE THEY CAME IN LAST MONTH AND DID SIX, DROPPED IN SIX ALL AT ONCE TO DO SYSTEMS IN THAT, SYSTEMS IN THAT SUBDIVISION. AND THEY'RE STEADILY DOING MORE, TRYING TO FILL OUT SOME OF THESE SUBDIVISIONS THAT HAVE BEEN SITTING KIND OF STAGNANT FOR THE LAST TWO YEARS. REPORT OVER LAST MONTH, THEY ISSUED MR LAST MONTH SHEET OF 5 MILLION OF PERMITS. THEY HAVE 200 ACTIVE VALUE PERMITS IN THE CITY DIVISION OUTSIDE OF THE CITY, 60 HOUSES AVERAGE OF 200 A PIECE ON PACE TO DO THAT. SO WE'RE STILL IN THE BAD ECONOMY. WE'RE STILL GROWING WHEN THE ECONOMY TURNS AROUND, RIGHT? WE, WELL, I KEEP DEVELOPERS THAT ARE REALLY READY TO DO SOMETHING. IT'S JUST THE UNCERTAINTY STILL'S OUT THERE. BUT THAT'S, THAT'S CERTAINLY A GOOD SIGN FOR ONE OF THE THINGS THAT WE CAN'T REALLY KEEP TRACK OF THIS POINT IS THE, THE DEVELOPMENT IN THE MUD, UH, WOMEN FARMS IN TRAVIS RANCH PARK BECAUSE THE ADDRESSES WERE DONE IN FIVE, SIX YEARS AGO SOMETIMES. AND WHAT'S BEING BUILT, THEY HAVE THEIR OWN SEW TREATMENT PLAN. SO WHAT'S BEING BUILT? WE DON'T KNOW. WE JUST KNOW WHAT THE INITIAL ADDRESSES WERE FROM BACK END. SO, AND FROM WHAT I UNDERSTAND THROUGH THE LAST YEAR AND A HALF, TWO YEARS, THAT'S BASICALLY WHERE ALL THE BUILDOUTS BEEN GOING. THERE'S NO NEW DEVELOPMENTS COMING IN, BUT THEY'RE JUST FILLING OUT THOSE KIND OF THINGS. OKAY. ANYBODY ELSE HAVE ANY QUESTIONS? I HAD A MOTION TO ACCEPT PUBLIC WORKERS REPORT FOR, SO COMMISSIONER JACKSON MAKES A MOTION. SECOND. I'M COMMISSIONER MANNY. ALL IN FAVOR SAY AYE. A. THOSE OPPOSED I WE ALWAYS APPRECIATE GETTING THOSE UPDATES. JOHNNY COUNTRY TO PRESENT THE TREASURERS REPORT FOR SEPTEMBER, I COULD LOCATE LAST MEETING, RIGHT? THEY'RE ALL THREE FOUR. THE ONLY THING I WOULD'VE MUCH NOTICE IS THE ONE THAT HAS THE, THE, UH, JULY 1ST SEPTEMBER 30TH. LOOK AT THE RECEIPTS AND, UH, TAXES. RIGHT? THE, UH, TAX COLLECTIONS ARE COMING IN, BUT THEY'RE COMING IN, BUT NOT, NOT NOT LATE DECEMBER, JANUARY LAST YEAR. AND AS FAR AS INVESTMENTS AS OF DATE, THE ONLY INVESTMENT WE HAVE IS MONEY IN THE, UH, CONSTRUCTION ACCOUNT. ANYBODY HAVE ANY QUESTIONS? JOHNNY MOTION TO ACCEPT AS PRESENTED BY MOTION IS THE, UH, TREASURER'S REPORTER REPORT WHAT JACKSON SAY OPPOSED QUARTERLY INVESTMENT REPORT FOR SEPTEMBER EPTEMBER. I BELIEVE YOU'VE HEARD THAT. YES. JOHNNY TALKS FAST AND MOVES FAST. COMMISSIONER CLARK MAKES A MOTION TO, UH, APPROVE. ACCEPT TO ACCEPT. I'M SORRY. UH, WE HAVE A SECOND. SECOND, MR. MANNING. SECOND IN FAVOR SAY I THANK ITEM NUMBER EIGHT IS TO, UH, FOR THE YEAR END SEPTEMBER, [00:20:03] CALL ATTENTION TO YOU. UM, ON THE GENERAL FUND, OUR REVENUES ENDED AT 98.312%. OUR EXPENDITURES FOR FISCAL YEAR 2012. AND THE GENERAL FUND ENDED AT 97.531, WHICH IS ON THE SECOND PAGE AND SHOWS YOU THE APPROXIMATE AMOUNT TO BE RETURNED. THE AMOUNT, UM, ROAD AND BRIDGE, I THINK ALL THE BILLS ARE IN PRETTY WELL, PRETTY WELL. WE'RE PROBABLY GONNA CLOSE, GO AHEAD AND CLOSE THIS WEEK. I, WE CAN GET THAT MATTER. THIS INCLUDES ALL THE APPROVAL YOU'VE BEEN WITH YES SIR. TO THE LINE OUT TRANSFER FROM 2012. MOST OF THOSE ARE TO COVER JUST A FEW, FEW DOLLARS HERE AND THERE. IF YOU LOOKED AT YOUR EMAIL FROM FRIDAY, UH, NOT A BIG, BIG CHANGE, RIGHT? THAT REFLECTED THE BALANCE. PARDON ME? THAT THAT EVER REFLECTED IN THE BALANCE. THE CHANGE IN THE BALANCE, THE EXPENDITURE SIDE TRANSFER. YEAH, THE LINE ITEM TRANSFERS ARE JUST MOVING THE MONEY AROUND, NOT ADDING ANY EXTRAS. SO IT'S JUST COMING FROM ONE LINE ITEM TO ANOTHER. YOU DON'T RETURN BALANCE. WHAT? RIGHT. THAT, THAT DOES INCLUDE ALL THE APPROVAL THINGS THAT WERE CHARGED BACK TO THE YES. OLD, OLD WE'VE ALREADY GOT. AND THAT'S DIFFERENT THAN WHAT I THINK HAS BEEN DONE IN THE PAST, I BELIEVE. YES SIR. BECAUSE OF THE OLD SOFTWARE. UH, THEY GO AHEAD AND CLOSE AND THEN THE EXTERNAL AUDITORS WOULD HAVE TO GIVE US THE ADJUSTMENTS AND YOU HAD TO HIT THE FUND BALANCE AT THE BEGINNING. AND UH, THIS YEAR I'VE KEPT IT OPEN IN ACCRUED LIKE YOU SHOULD BE. WELL, IT WAS CLOSE. I MEAN, BUT WE DIDN'T ALWAYS SPEND THE BUDGET, SO THAT'S STILL SIGN. RIGHT. AND WE, WE DID GO BACK AND PULL THE REVENUES THAT BELONGED TO SEPTEMBER THAT HAD ALREADY BEEN POSTED IN OCTOBER. WE HAD PULLED THOSE AND POSTED THEM. SO THAT'S WHY OUR REVENUES ARE AS HIGH AS THEY'RE, EVEN THOUGH WE DIDN'T MATCH THE BUDGET, THE MISCELLANEOUS LINE ITEMS JUST MISCALCULATED. OTHER QUESTIONS, MS. COOPER? I'LL ENTER PANEL. A MOTION TO ACCEPT THE PRESENTED BY THE YEAR ENDED SEPTEMBER. SO MAY MR. MAY SET MOTION. WE HAVE SECOND. SECOND, MR. JACKSON. SECOND SAY I. AYE. THOSE OPPOSED. ITEM NUMBER NINE IS TO, UH, ACCEPT THE AUDITORS REPORT FOR THE FIRST OF NEW BUDGET YEAR, OCTOBER TWO. UM, AS, UM, COUNTY TREASURER HAD TOLD YOU OUR REVENUES ARE SLOW COMING IN RIGHT NOW, SO OF COURSE OUR REVENUES ARE LOW AND OUR EXPENDITURES ARE UP A LITTLE BIT FROM WHAT WE EXPECTED AND WE'RE JUST GONNA HOLD OFF ON SOME OTHER STUFF UNTIL THE END OF NOVEMBER AND DECEMBER. BUT WE'RE NOT BORROWING ANY MONEY. JOHNNY'S STILL, THAT'S A BETTER POSITION THAN WHAT WE WERE COUPLE YEARS AGO. HAPPY WITH THAT. ALRIGHT, I'VE ASKED THIS QUESTION BEFORE. SO P IS THERE'S SOME MONEY TRANSFERRED INTO BRIDGE FUND AND NOT, UM, WHICH ONE ARE YOU TALKING ABOUT? ON 2013, UH, ON THE 10 31. OKAY. YEAH. UH, THAT WAS A REIMBURSEMENT FOR GASOLINE. OKAY. OKAY. THINKING THE PRECINCTS WERE GETTING SOMETHING. IT WAS ON PRECINCT GROUP WHERE, UM, EVERYBODY GETS GAS OUT THERE EVERY AND THEN REIMBURSED TO, UH, COMMISSIONER JACKSON'S BUDGET. THAT'S ONE OF MY COURSES I HAD WHOLE YEAR GOES BACK INTO THE BUDGET. WELL, IT COMES IN AS A TRANSFER TO YOU FROM THEIR BUDGET AND THEN YOUR BUDGET'S INCREASED ON THE EXPENDITURE SIDE TO LET YOU SPEND IT. OKAY, I'LL ENTERTAIN A MOTION TO OCTOBER. [00:25:01] MR. JACKSON MAKES A MOTION TO HAVE SECOND. SECOND MEANING SECOND. ALL IN FAVOR SAY A AND A OPPOSED, OPPOSED. NEXT ITEM IS TO HEAR FLOYD, UH, TO DISCUSS, CONSIDER A HEALTHY COUNTY MEETING. WE HAVE THREE LADIES THAT BE TALKING TO US ABOUT THAT THIS MORNING. GOOD MORNING. UM, CASSIE AND I HAVE BEEN WORKING TOGETHER TRYING TO FIGURE OUT A WAY TO GET OUR COUNTY MORE HEALTHIER SO THAT WE LOWER OUR COST HEALTH INSURANCE. AND, UM, SO WE'VE BEEN DOING THIS FOR A WHILE AND I'VE JUST KIND OF JUMPED ON BOARD, BUT, UM, WE HAVE PUT TOGETHER A HEALTHY COUNTY COMMITTEE AND WE TRIED TO GET, UM, SOMEONE FROM EACH OFFICE AND EACH TOWN SO THAT WE CAN GET THE WORD OUT EASIER. 'CAUSE US TWO DOING IT BY OURSELVES IS A LITTLE DIFFICULT. THERE'S A LOT OF EMPLOYEES AND SOMETIMES WE, I HEAR THE EXCUSE A LOT THAT WE JUST DIDN'T KNOW ABOUT IT. WE DIDN'T HEAR ABOUT IT, WE DIDN'T, YOU KNOW, THAT EXCUSE. SO, UM, WE GOT THIS COMMITTEE AND WE'RE, OUR GOAL IS TO, UM, THERE'S FULL HANDOUT THAT WE GAVE YOU OF ALL THE IDEAS THAT WE CAN DO, THE PROGRAMS THAT WE CAN OFFER. UM, THE MAIN TWO THINGS IS WE GET MONEY FOR, WE GET $25 PER EMPLOYEE THAT COMPLETE THE SONIC BOOM THAT WE DID LAST YEAR WITH THE LITTLE, UH, LITTLE THING THAT GOES ON THEIR FOOT WITH ALL THE STEPS THAT THEY COMPLETED. WE GET $25 FOR EACH EMPLOYEE THAT COMPLETE THAT. AND THEN WE GET $25 FOR EACH EMPLOYEE THAT COMPLETE THE HEALTH ASSESSMENT DURING A CERTAIN TIMEFRAME. WE, LAST YEAR IN 2012, WE COULD HAVE EARNED $25,675 AND WE ONLY EARNED 2,725. SO THERE'S NOT A LOT OF PARTICIPATION. SO WE'RE HOPING TO KIND OF UP THOSE NUMBERS SO THAT WE CAN USE BOTH THAT MONEY TO GET OUR EMPLOYEES A LITTLE HEALTHIER AND CREATE MORE PROGRAMS AND GET THEM MORE INVOLVED AND ALL KINDS OF FUN THINGS TO KIND OF BOOST THE HEALTH. SO, UM, AND THEN WE'VE GOT VOLUNTEERS. WE'VE GOTTEN APPROVED WITH THEIR SUPERVISOR. UM, THE COMMITTEE THAT, THE GOAL FOR THE COMMITTEE IS SO THAT WE HAVE A CONTACT IN ANOTHER OFFICE. UM, WE'VE GOT TWO AT THE SHERIFF'S DEPARTMENT BECAUSE THEY'VE GOT A LOT OUT THERE. UM, SO THAT WE CAN GET SO THAT CASSIE AND I CAN SPREAD THE WORD TO THEM, MAKE SURE THEY KNOW THEY HAVE ALL THE QUESTIONS ANSWERED. AND THEN IF THEY HAVE, YOU KNOW, QUESTIONS THEY CAN COME AND ASK US SO THAT EMPLOYEES ARE MORE LIKELY TO GO TO THEM. THEY KNOW. UM, AND, BUT THEY CAN ALWAYS STILL COME TO US TOO. SO WE'VE GOT QUITE A FEW PEOPLE THAT HAVE VOLUNTEERED TO DO THAT. WE PLAN TO MEET MAYBE ONCE OR TWICE. IT'S NOT GONNA TAKE A LOT OF THEIR TIME. BUT THE MAIN THING IS JUST THAT IF WE SEND 'EM AN EMAIL, THEY CAN MAKE SURE EVERYBODY GET THE INFORMATION OUT AND PEOPLE HAVE A CONTACT AND LOCAL TO THEM. SO, BUT WE'VE GOT THESE VOLUNTEERS THAT THEY SAID THEY'D BE WILLING TO HELP AND WILLING TO PARTICIPATE AND THEIR SUPERVISORS HAVE APPROVED THEM TO PARTICIPATE AS WELL. DO YOU HAVE ANYTHING YOU WISH TO ADD? WELL, THIS IS SOMETHING ASSOCIATION COUNTIES, WHICH IS THE, OUR INSURANCE CARRIER GROUP. THE POOL THAT WE PARTICIPATE. THEY REALLY PUSHING THE COUNTY TO DO THIS. SO IT ALL OF INDIVIDUALLY ALSO AFFECTS OUR, OUR COUNTY POOL. WE'RE LESS, UH, EXPENSE WE HAVE TO OUR COUNTY HEALTH INSURANCE. AND SO THAT'S A WIN-WIN. ANYBODY HAVE ANY QUESTIONS? THIS, THESE FOLKS HERE THAT HAVE ON COMMITTEE? WE'LL TRY TO, IT'S ACTUALLY CASEY, YOU WANNA TELL EVERYBODY THAT I ACTUALLY WAS THE TOP PERSON FOR A WHILE. YEAH, JUDGE. UM, ACTUALLY WALKED FIVE MILES AN OR 10. HE, I DON'T, I HATE TO ADMIT IT, BUT I, ALRIGHT, THANK YOU VERY MUCH. THANK YOU. A MOTION TO ACCEPT THIS COMMITTEE BY THAT MOTION. THE DISCUSSION. [00:30:01] ALL IN FAVOR SAY AYE. A ITEM NUMBER 11 IS TO HEAR FROM MR. MURPHY ON THE TAX MONTHLY REPORT. MURPHY, COME FORWARD. YOU GOT GOOD NEWS FOR US. LITTLE, LITTLE BIT. EVERYBODY'S BEEN TALKING ABOUT, UH, RECEIPTS LOWER FOR TAXES ARE HIGHER THAN LAST YEAR IN THE GENERAL FUND. UH, UNDER THE CURRENT ROAD WE COLLECTED 758,000 UNDER THE ROAD AND BRIDGE. WE COLLECTED 83, LITTLE OVER 83,000, UH, WHICH IN EACH CASE IS 3% BACK THERE THIS MORNING. I THINK THEY'RE ALL WRONG. GOT THAT FIXED. GET YOU A NEW REPORT. THAT DOESN'T, THAT DOESN'T LOOK VERY GOOD. WELL, IT LOOKS GOOD. I MEAN IT LOOKS GOOD, BUT I DON'T, I DON'T THINK 30, 60. WHAT YOU MIGHT DO, IF YOU DON'T MIND, IS JUST HAVE ANY QUESTIONS OF THE TAX. HAD A MOTION TO ACCEPT HIS REPORT ON OCTOBER MOTION. WE HAVE A SECOND. MR. JACKSON, ANY OTHER DISCUSSIONS? ALL THE SAY A ITEM NUMBER 12, UH, IS TO DISCUSS AND CONSIDERING INTER LOCAL AGREEMENT TO HAVE ROCK COUNTY JAIL. I THINK THIS IS JUST A, A FALLBACK FOR THEM. THEY'RE PROBABLY GETTING CLOSE TO A CAPACITY OVER THERE. THEY DON'T HAVE ANY INMATES RIGHT NOW, BUT I THINK IT'S JUST A KIND OF A HIP POCKET DEAL FOR IF THEY GET OVER A SO IT GIVES, UH, IF THEY HAVE SPILLOVER WHERE THEY DON'T HAVE ENOUGH ROOM, IT GIVES RIGHT. AND WE'RE, WE'RE CONVENIENCE FOR THEM SO THEY CAN, YOU KNOW, IF THEY HAVE, ESPECIALLY IF THEY HAVE A UP AND DOWN WHERE THEY CAN BRING A FEW AND THEN WHEN IT GOES DOWN, IT'S NOT FAR OFF. THIS IS OUR STANDARD AGREEMENT THAT WE HAVE WITH SEVERAL COUNTIES. HUNT COUNTY, SMITH COUNTY, AND SEVERAL OTHER. OKAY. ANYBODY HAVE ANY QUESTIONS OF SHERIFF ON HOUSING? ROCK COUNTY? UH, JAIL INMATES SHOULD VOTE COUNTY, ROCKWELL COUNTY TO JOINTLY TRY TO SOLVE THEIR PROBLEMS. RIGHT. SO YOU PUT THAT IN FORM OF THE MOTION? YES SIR. OKAY. WE HAVE A MOTION FROM CLARK. WE HAVE A SECOND JACKSON SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? ALRIGHTY. JACK, ITEM NUMBER 13 IS TO DISCUSS AND, UH, CONSIDER OR REJECT UH, NUMBER 12 DASH FIVE FOR, UH, REPAIRS. CALL FROM COUNTY RULE THREE 14. GOOD MORNING GENTLEMEN. UNDERSTATE WITH COMMISSIONER JACKSON. I THINK WE'D LIKE THE TABLE THAT TIME AND CONTINUED NEGOTIATION WITH REPAIR THE ANY THREE 14. THAT AND I THINK THE BID CAME IN OVER DON'T, DON'T THINK IT JUST A THOUSAND FOOT STRETCH. SO I LIKE TO UH, I PUT IN A MOTION THAT WE TAKE THIS. DID TRINITY ASK OR THIS ONE THEY WANT SPEND, I SUPPOSE. YEAH, THEY SET OUT AMOUNT OF MONEY THAT THEY [00:35:01] CAME IN AND IT WAS DISCUSSION THAT THEY WERE FURNISHING MATERIAL, BUT I THINK THE LITTLE CONFUSION, WELL, AND DISCUSSION WE HAD, THEY CHARGES, THEY SHOULD JUDGE. I BELIEVE THAT CAME IN ABOUT 20,000 OVER WHAT, WHAT IT WAS, WHAT THEY ANTICIPATED. OKAY. WE MADE UP DOING THE CONCRETE PORTION AND WORKING ON, WE HAVE A RECOMMENDATION, UH, FROM THE, UH, COMMISSIONER AND ALSO FROM OUR PURCHASING AGENT TO TABLE THAT I HAVE A MOTION TO, UH, DO. SO JACKSON MOTION THAT WE TABLE THAT FOR CONSIDERATION. UH, COMMISSIONER CLARK. UH, SECOND SET MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY A. AYE. THOSE OPPOSED ALL. UH, ITEM NUMBER 14 IS TO DISCUSS, CONSIDER, UH, R NUMBER NUMBER ZERO ONE DASH 13 PROFESSIONAL SERVICES FOR TRANSPORTATION PROGRAM, TRAINING, PLANNING, AND, UH, DEVELOPMENT. THEN JACK DIDN'T HAVE THE INFORMATION ON THAT GIVEN THE PROJECT. I WAS ADVISED, KIND, SPECIALIZED SERVICE AND KNOW THAT WAS, WE SENT OUT, UH, COMMISSIONER MAG. GLAD KNOW THIS. WE SENT OUT 43 BID AND WE RECEIVED ONE. SO WE DID A SPECIALIZED SERVICE AND COMMISSIONER CLARK MYSELF REVIEWED THE UH, AND R. OKAY. RAY, I KNOW YOU'VE BEEN INVOLVED IN, UH, HAPPY TO GIVE US TO THIS POINT. DO YOU HAVE ANY COMMENTS YOU'D LIKE TO MAKE? REPRESENTATIVE STAND? KEVIN AND JOHN POLLSTER BACK HERE IS GONNA BE A PART OF THE TEAM, BUT THEY PUT TOGETHER TO DO THIS. I THINK IT'D BE A VERY SUCCESSFUL PROGRAM. DO I DON'T THINK HAS CONTRACT. I'VE LOOKED AT IT. I'M IMPRESSED WITH THE SPECIFICITY. ALSO TOO, SOMETHING A LITTLE UNUSUAL TO OUR BENEFIT, WHICH IS YOU VETO POWER SUBCONTRACTORS AND THE ABILITY, IF THEY HAVE A PIECE OF JOB, UM, THAT THEY'RE SENDING OUT TO SOMEONE ELSE, WE DON'T. SO TERMS OF IT ARE, ARE VERY SPECIFIC SO WE KNOW WHAT WE'RE GETTING INTO. WE ALSO KNOW WHAT WE'RE GETTING INTO. CHANGE ORDERS METHOD, SPENDING MOTION FROM, UH, COMMISSIONER CLARK, WE HAVE A SECOND. SECOND. COMMISSIONER MANNY, UH, SECOND THAT MOTION. ANY FURTHER DISCUSSION? ALL IN FAVOR TO SAY AYE. AYE. THOSE OPPOSED? THANK YOU VERY MUCH GENTLEMEN. WE LOOK FORWARD TO GETTING STARTED ON THIS AS WE, UH, PROFESSIONALLY TRY TO LOOK, YOU KNOW, WHERE THE NEW ROADS NEED TO GO IN COLTON COUNTY AND, UH, JUST WHAT, WHAT'S GOING ON HERE? WE'VE NEVER DONE THAT AND WE OF OVER A HUNDRED THOUSAND PEOPLE AND GROWING IS SOMETHING WE NEED TO HAVE A PLAN, NOT JUST A HAPHAZARD PLAN ABOUT WHERE TRANSPORTATION, WHATEVER, RAILROAD LINES, WHATEVER, BUT MAYBE NOT. ALRIGHT, ITEM NUMBER, UH, 16 IS TO, UH, CONSIDER REWARDING BID NUMBER 1204 DID DISCUSS AND CONSIDER SIGNING THAT CONTRACT FOR FREEZING FOR PROFESSIONAL SERVICES FOR TRANSPORTATION AHEAD. WE HAVE A, UH, SINCE JOHN HAS GOT SOME QUESTIONS ABOUT THAT, I WOULD LIKE FOR, UH, US TO, I'LL MAKE A MOTION THAT WE SIGN THE CONTRACT WITH JOHN'S APPROVAL AFTER JOHN REVIEW AFTER JOHN, I DON'T NECESSARILY HAVE QUESTIONS. I MEAN, I'M, I'M DO YOU STUDY? YES. YOU'RE YOU'RE GOOD WITH IT. YEAH. I, I MEAN, FRANK SURPRISED THAT IT'S, IT'S GOT PLEASANTLY SURPRISED THAT IT'S, YOU KNOW, WHAT WE GONNA MAKE. I'M NOT SAYING THAT AS A SLAM AGAINST THEM, THAT CAME OUT WRONG, BUT, BUT JUST THAT IT'S, IT'S, IT'S VERY FAIR [00:40:01] FOR WHAT WE INTEND TO DO. GIVES US SOME PUSHBACK. SO HOW ABOUT THE MOTION CONTRACT, PLEASE, NICHOLAS? OKAY, I HAVE A MOTION FROM, UH, COMMISSIONER CLARK. WE HAVE A SEC. SECOND COMMISSIONER MANNING SECOND. ANY OTHER DISCUSSION ALL SAY AYE. THEN I'D LIKE TO INVITE THESE GUYS TO COME TO THE COMPLICATED LEADERSHIP COUNCIL THING. IF YOU HAVE TIME AT 1130, IT'S GONNA BE OUT HERE. THERE'LL BE A SMALL PORTION OF THAT, UH, LUNCHEON THAT THEY'LL NEED A TRANSPORTATION UPDATE. I THINK THIS WOULD BE A PRETTY GOOD UPDATE TO GIVE. YEAH, I DO. ITEM NUMBER 16 IS TO DISCUSS, CONSIDER AWARDING BID DASH 12 DASH OH FOUR ANNUAL CONTRACT FOR OFFICE SUPPLIES. OKAY, GENTLEMEN, I BELIEVE YOU HAVE TABULATION THERE IN FRONT OF YOU. PUT THE OUT AS TO BE AWARD VALUE. UH, IF YOU'LL LOOK ON, UH, THE LAST PAGE, UH, OFFICE SUPPLY, UH, SHOWED THE SECOND LOAD BID. UH, WHEN YOU CONSIDER THAT, UH, YOU MAY NOTICE THAT, UH, STAPLE DID NOT BID THE PAPER. THEY, THEY DIDN'T PROVIDE A PRICE, THEY GOT A DISCOUNT OFF. WHEN YOU TAKE THE PAPER PRODUCT OFF TERRELL'S BID AND COMPARE THE, UH, BID OF THE CROSSLIGHT STAPLES THERE, LESS THAN 1% DIFFERENCE. PLUS THE FACT THAT PRICE ITEM IN REFERENCE TO THE BEST VALUE. UH, YOU'LL NOTICE THAT, UH, STAPLE DID OFFER ONE DAY DELIVERY AND, AND ONE DAY AS WELL. UH, CONSIDERATION IS FOR EMERGENCY PICKUPS. UH, CHARLES SUPPLY BEING HERE, UH, IN VERSUS ROCK WALL. UH, YOU'LL NOTICE THAT, UH, UH, SAME DAY DELIVERY, UH, BOTH STAPLES AND DO THAT. THE STAPLES HAS TO CHARGE FOR EXTRA CHARGE FOR SAME DAY DELIVERY, UH, ON THE RUSH ORDERS, NO CHARGE. AND, UH, THEY CHARGE FROM, UH, SOME THE, UH, FURNITURE DISCOUNT ON HIGH PRODUCT WITH A PRICE FOR 60 MONTHS CONSIDERATIONS UP TO A DESKTOP DELIVERY. THEY GO TO EACH OFFICE HOLDER AND TO THAT PERSON DELIVER PRODUCT VERSUS GOING AND JUST DROP THAT IN THE DESK. THEN YOU HAVE WAREHOUSE AND ALSO, UH, OFFERED A SERVICE FOR THEY DELIVER FURNITURE PUT TOGETHER, IT'S INSTALLED AND THEY, BASED ON ALL THE LESS, I RECOMMEND SUPPLY BASED ON VALUE COMMENTS ABOUT WHAT RECOMMENDED, NOT ALLOWED, ENTERTAIN MOTION TO, UH, APPROVE RECOMMENDED BY THE, UH, FIRST OCCASION. SO MR. THAT MOTION A SECOND. ALL IN FAVOR TO SAY I, I BOTH. THANK YOU. NEXT ITEM IS TO CONSIDER APPROVING, UH, A COUNTY RESOLUTION FOR THE INGEN DEFENSE FORMULA GRANT PROGRAM. THIS IS THE GRANT THAT WE, UH, APPLY FOR AND RECEIVE EACH YEAR AND SOMETIMES WE GET SOME EXTRA FUNDING IF IT BECOMES AVAILABLE. AND, UH, WE DO YOU HAVE A COPY OF RESOLUTION APPRO BELIEVE WE HAVE THIS. I'LL MAKE THAT MOTION JUDGE. ALRIGHT, WE HAVE A MOTION COMMISSIONER ROUTE, UH, TO, UH, APPROVE THAT, UH, RESOLUTION. COMMISSIONER CLARK SECOND MOTION. ANY OTHER DISCUSSION? ALL IN [00:45:01] FAVOR SAY AYE. THOSE OPPOSED? ALRIGHT. UH, THE NEXT ITEM IS THE DATE AND TIMING OF THE REGULAR MEETINGS, UH, FOR NEXT YEAR, BEGINNING IN THOUSAND 13 AND, UH, FOR THE PAST SEVERAL, WELL LAST YEAR, I GUESS MONDAY. AND GO AHEAD. SO WE CAN GET THOSE, UH, LISTED ON EVERYBODY'S CALENDAR. THAT'S WHAT YOU WOULD LIKE TO DO. WE'VE ALSO, UH, TRIED TO MEET ONCE A QUARTER IN THE EVENING AND, UH, QUITE WE, AND BE INTERESTED TO HEAR YOUR COMMENTS ABOUT IF YOU WANNA CONTINUE TO DOING THAT. IF YOU WANNA, UH, GO BACK JUST TO STRAIGHT DAYTIME MEETINGS AND WE CAN ALSO, WE CAN ALWAYS HAVE SPECIAL MEETING IN THE EVENING IF WE DECIDED WE DUE THE FACT THAT HARDLY ANYONE SHOWED UP EXTRA FOR THOSE NIGHT MEETINGS. I DON'T SEE MUCH, UH, REASON AND EXTENDED LOSS. I AGREE. UNDERSTAND. I WAS SURPRISED THAT THE TENANTS WASN'T ANY BETTER THAN IT WAS. I THOUGHT MORE PEOPLE WOULD SHOW UP FOR THAT. THERE'S NO QUESTION WE, YOU KNOW, YOU KNOW, PROVIDE FOOD FOR PEOPLE THAT SHOW UP. WELL IN MY EXPERIENCE, MY ATTENDANCE, I HIGHLY FAVOR THAT MEETING SINCE WE'VE TRIED IT AND FAIR AS MUCH OF A DAMAGE TO THE PUBLIC. I DUNNO, WE DON'T DO THAT. PUBLISH IT ENOUGH OR WHAT, UH, THIS WOULD ACTUALLY BE FOR THE PHYSICAL YEAR, YOU KNOW, OCTOBER NEXT EPTEMBER. SO MAKE A MOTION DOING FORTH MON UH, WITH SPECIAL MEETING AS NEEDED. AND WE'LL HAVE ONE ADDITIONAL NEXT MONTH TO WIND UP. WE HOLD ON SECOND, FOURTH MONDAYS OF THE MONTH. NINE 30. NINE 30 IN THE MORNING. THE YEAR FISCAL YEAR CALL SPECIAL. YEAH, WE CAN ALWAYS CALL THAT SPECIAL. OKAY, SO DO WE HAVE, WE HAVE A MOTION. COMMISSIONER CLARK? DO WE HAVE A SECOND? SECOND, UH, COMMISSIONER MANNING SECOND FOR THE DISCUSSION. ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALL. THE NEXT ITEM IS THE LINE ITEM TRANSFERS AND I BELIEVE WE HAVE COPIES OF THOSE FROM OUR AUDITOR AND KAREN IN THE SAKE OF TIME. THERE'S LESS, I THINK ONE TIME, RIGHT? OR SOMEONE TO THIS TO ME IF THEY'RE LESS, WE HAVE A COMPLETE BUT LESS THAN HUNDRED. THE ONLY ONE I'D LIKE TO CALL YOUR ATTENTION TO ON THE THOUSAND 12, I INCLUDED IT TO, TO COVER THE, THE BILL FROM THE EXTERNAL AUDITORS. BUT I'M IN DISAGREEMENT WITH 'EM AND I HAVEN'T GOT A FINAL ANSWER FROM THEM. UH, THEY BILLED ME AS OF NINE 30 FOR THE AUDIT AND THEY DIDN'T PERFORM THE SERVICES UNTIL OCTOBER. SO IT SHOULD GO IN THIS 2013 FISCAL, I HAVE IT IN HERE IN CASE HE'S GONNA ARGUE WITH ME AND DISAGREE JUST TO COVER THE BILLS ALREADY PAID BECAUSE CAME THROUGH LAST TIME. SO I JUST WANTED TO CALL THAT TO YOUR ATTENTION BECAUSE I KNOW WHO'S GONNA ASK ME AND I'M NOT POINTING FINGERS OF WHAT THE AUDIT COSTS. SO ANYWAY, THAT'S WHY I WANT MOVE TO THIS CURRENT FISCAL YEAR AND I'M WAITING ON THEM TO GIVE AN ANSWER. OKAY? SO I I DON'T HAVE TO KEEP IT IN THAT FISCAL. IT'LL BE IN THE 13TH FISCAL. OKAY. ALRIGHT. JUST TO LET YOU KNOW, UM, THE ONLY OTHER THING ON THE 2013, UM, ELECTION SOFTWARE CAME IN HIGHER THAN WHAT WE HAD ANTICIPATED. WE'VE BEEN TOLD WE FOUND MONEY TO COVER IT, JUST SO YOU KNOW. [00:50:02] AND THE ONLY OTHER THING IS, UM, NET CO GAVE US, UH, SOME TCEQ FUNDS AND WE WERE UNDER THE UNDERSTANDING IT'S A PASS THROUGH. EVEN THOUGH IT'S A PASS THROUGH, WE HAVE TO INCLUDE IT IN OUR REVENUES AND EXPENDITURES ACCORDING TO, UH, SO I NEED INCREASE REVENUE LINE, INCREASE THE EXPENDITURE ON JUST TO WRITE THE CHECK TO GET TO CALL. IT'S ON A AMENDMENT FORM. HAVEN'T SEEN THAT YET. YOU HAVEN'T SEEN IT YET. SO THAT'S, THAT'S IT. COUPLE, A COUPLE QUESTIONS. UH, THIS MUST BE A TYPE OF, UH, IN THE JAIL FUND YOU'RE INCREASING, UH, GROCERIES BY 7,000 MM-HMM . BUT SAYS FROM 10,000 TO 17,000 WE SPEND OVER THREE SOMETHING. SO IS THAT, THAT'S JUST THE AMOUNT THAT WE'RE CHANGING WHAT WE HAD TO CHANGE. I KNOW. WAS THIS THE BUSTED MAP? NO, THAT'S THE TYPE WHAT THE TY YEAH, I KNOW WHAT YOU'RE ABOUT. AND THEN WHAT IS THE BMX PHOTO VIDEO? THAT'S THE, THE GRANT THAT WE RECEIVED THAT WE HAD TO SPEND THE MONEY FOR. IT'S REIMBURSED TO US. WE GOT, I THINK THE, THE TOTAL BILL FOR THAT WAS LIKE 5,000 SOMETHING, 4,900. I THINK YOU FOUND IT A LITTLE CHEAPER. THE SECOND BID. AND WE GOT ORIGINAL BUDGET, MISCELLANEOUS ITEM. UM, THEY'RE MISCELLANEOUS ITEMS AND THAT'S WHY WE PUT THERE. DID THIS SECOND LINE TRANSFER? YES SIR. THE OTHER QUESTION I HAD WAS WHY IS IT, I UNDERSTAND YOU'RE TALKING ABOUT ACCRUING SALARIES. YES SIR. WHY IS IT THAT SOME, UH, OFFICERS HAD 'EM INCREASING SALARIES THAT SOME OFFICERS DID NOT? IT LOOKED LIKE IF YOU HAD AN INCREASE IN SALARY BECAUSE YOU WENT AND PUT A PART OF THAT IN LAST YEAR'S BUDGET VERSUS THIS YEAR'S BUDGET, IT LOOKED LIKE IT'D BE IN EVERYBODY'S BUDGET. TO ME, I WAS CONFUSED ABOUT THAT. SOME OF THEM WE ALREADY HAD APPROVED AND CHANGED. UH, AND MOST OF THEM, THAT'S SIX, I THINK 16 PAGES MUST THAT IS THE DIFFERENT SALARY LINES TO COVER. SOME OF, SOME HAD ALREADY BEEN DONE. WELL, SOME OF 'EM HAD ALREADY BEEN DONE AND SOME PEOPLE HAD LEFT AT A HIGHER RATE AND SOMEBODY ELSE HAD BEEN IN ENTRY LEVEL. SO WE HAD SOME SAVINGS THERE. SOME DEPARTMENTS NO, YOU UNDERSTAND WHAT I'M SAYING? LIKE, YOU KNOW, YOU HIRED ME AT, AT A RATE AND MAYBE BECAUSE I WASN'T HERE AS LONG THEN I DIDN'T START AT THE SAME PREVIOUS AUDITOR, MAYBE BY 2000. SO THERE WAS MONEY LEFT IN AND THAT BUDGET LINE AND SOME OF THE LARGER DEPARTMENTS ARE BROKEN DOWN NOT BY JUST THE DEPARTMENT HEAD OR ELECTED OFFICIAL AND THEIR DEPUTIES, IT'S BROKEN DOWN LIKE INVESTIGATORS AND ALL THIS KIND OF STUFF. SO THAT'S WHAT CAUSES SOME OF THE BREAKDOWN THAT ALLOWS US TO DO THAT. AND I GUESS YOU COULD HAVE SOMEBODY LIKE 10 YEARS OF LONGEVITY, RIGHT? AND YOU, SO IT'S KIND OF HARD TO SEE IN A NON DEPARTMENT BUDGETS ELECTED OFFICIAL OR THE DEPARTMENT HEAD THAT ACTUALLY HAS LONGEVITY. THERE'S A SEPARATE LINE ITEM. IF IT'S A DEPUTY OR A CLERK, THEIR SALARY LONGEVITY AND ANY IS INCLUDED. DOES THAT, DOES THAT EXPLAIN IT A LITTLE BIT BETTER? DURING YEAR? I REPLACE, DON'T REPLACE AFTER MONTHS OF ABSENCE. ABSENCE. SEE, AND ANY LONGEVITY OR ANYTHING, THEY STARTED THE BASE SALARY PLUS YOU SAVED THAT THREE MONTHS SALARY. YEAH. ANOTHER QUESTION I HAD WAS THAT, UH, I'M NOT IN FAVOR OF THIS INNER OFFICE TRANSFER. WHAT IS THE ADVANTAGE? WHERE IS THE ADVANTAGE HOLDING SOMEBODY BUDGET IF THEY GO OVER THEIR BUDGET AND YOU TAKE IT AS SOME, [00:55:03] UH, AND CAN YOU GIMME LIKE AN EXAMPLE? UH, WELL ALMOST IN PAST WE'VE DONE SEVERAL OF THEM TAKEN BY AUTOMOTIVE LIABILITY. I SUPPOSE THERE LIABILITY WAS LESS, BUT WE TAKE LIABILITY, WHICH IS A GENERAL FUND TO COVER AN OVER EXPENDITURE IN MY DEPARTMENT. WHY SHOULD YOU COVER THE DISPEN, THE EXPI OF MY DEPARTMENT OR GENERAL FUND? WE WERE, WE WERE LOOKING AT ALL THE DIFFERENT, CAN'T WE MAKE THEM STICK TO YOU CAN, BUT THEN YOU'RE, YOU'RE GONNA BE UNFAVORABLE ON YOUR AUDIT BECAUSE YOU'RE NOT GONNA HAVE THAT EXPENDITURE COVERED. AND IT'S A GOOD QUESTION. I JUST DOWNLOADED SOME NEW INFORMATION FROM THE A ON BUDGET SO I COULD READ UP AND SEE WHERE I COULD HELP BETTER JOB. ONE OF YOUR, UH, QUESTIONS GOT WARREN ABOUT NINE OR 10 YEARS DOWN THE ROAD HAVING THAT EXTRA PAY PERIOD. IT, IT'S GONNA HELP MOVE EVERYTHING LIKE WE DID. SO THAT SHOULD ELIMINATE THAT POINT. YOU KNOW, AND I I I CAN, YOU KNOW, YOU CAN SEE WHERE YOU MIGHT HAVE AN EMERGENCY OCCUR AT A DEPARTMENT AND MAYBE THERE NEEDS TO BE SOME WORDING ABOUT IT HAS TO BE BY AN EMERGENCY. NOW THAT'S, THAT'S THE PART I'M READING NOW IS WHAT CONSTITUTES STUDY ACTUAL BUDGET AMENDMENT. IT HAS TO BE AN EMERGENCY, SOMETHING THAT WAS UNKNOWN TO YOU THAT MIGHT HAPPEN. AND THE CONTROL COMMISSIONER'S COURT HAS OVER THE DEPARTMENTAL BUDGET VERSUS THE LINE. SO THE ONLY THING I COULD TO YOU IS BECAUSE A LOT OF PEOPLE DON'T, DON'T AGREE TO THE BUDGET LINE ITEM TRANSFERS. AND IF THEY HAVE MONEY IN ANOTHER LINE ITEM, THEY WILL INSTRUCT THE FINANCE DEPARTMENT TO CODE IT THERE. AND THEN YOU'RE NOT GONNA GET A TRUE BUDGET OF THOSE EXPENDITURES BECAUSE YOU MIGHT HAVE AN ELECTRICAL OR A SOFTWARE PURCHASE UP IN A LINE ITEM THAT'S SALARY BENEFITS BECAUSE THEY DIDN'T HIRE SOMEBODY AND THEY HAD EXTRA MONEY. IT DEPARTMENT, I UNDERSTAND DEPARTMENTAL STILL APPROVED, BUT DEPARTMENTAL TRANSFERS, I JUST HAD TIME SWALLOWING THAT I DON'T HAVE. I UNDERSTAND. UNLESS, UNLESS MAYBE THE, THERE'S A WAY TO DETERMINE THAT SOMEBODY'S GONNA BE GOING OVER, YOU KNOW, THE YOU HAVE TO REALIZE, YOU HAVE TO REALIZE THAT. YEAH. AND YOU HAVE TO REALIZE THAT APARTMENT 4 0 9 GENERAL GOVERNMENT HAS A LOT OF MONEY IN THAT BUDGET. THE ONLY TWO OTHER HIGHS FOR THE SHERIFF AND THE JAIL. SO WHEN THEY WENT OUT 90, THAT'S WHEN YOU'RE IN TROUBLE BECAUSE THEN YOU HAVE TO GO LOOKING AND SCROUNGING AROUND FOR PDS HERE AND THERE. AND THAT'S WHY THERE'S 16 PAGES BECAUSE I HAD TO DO THAT TO COVER THAT PAPER. NOW IN THIS CURRENT YEAR BUDGET WHERE WE STARTED MM-HMM . WHICH WILL GIVE US A LITTLE, SOMETHING COULD OCCUR THERE. RIGHT. BUT I UNDERSTAND WHAT RAY'S SAYING. I MEAN THERE HAS TO BE, UH, THERE HAS TO BE, I I'M ONCE THE DEPARTMENT IS, ONCE THE ELECTED, THEIR BUDGET, I'M, I'M FAR AS I'M CONCERNED THAT'S EVERYBODY THAT'S THEY'RE ACCOUNTABLE FOR. BUT IF WE HAVE SOMEBODY THAT UH, MAYBE JUST LACK OF GOOD MANAGEMENT OR WHATEVER, WELL THEY SHOULDN'T BE HELPING. YES. I MEAN EMERGENCY SITUATIONS. I'M NOT TALKING, WHEN I GET THROUGH RESEARCHING THE NEW INFORMATION, I'LL WRITE SOMETHING UP AND SENT TO ALL OF YOU. SO POLICY, POLICY HAVE NO ACCOUNTABILITY. MY WIFE, I HAVE THAT DISCUSSION MUCH. THAT'S WHY I GET WELL IT ALSO HELP THAT Y'ALL AND PEOPLE ARE GETTING THAT MONEY, THE PURCHASING DEPARTMENT TO WELL THE BIGGER DEPARTMENTS YOU HAVE TO, TO, TO WATCH BECAUSE THEY'LL FORGET THEY ORDERED THIS OR OKAY, THIS PURCHASE AND THEN THEY THINK THEY HAVE MONEY WHEN THEY GET A REPORT AND THEY REALLY DON'T. AND IF THE FUNDS ARE UNCOVERED, ENCUMBERED, THEN THEY WOULDN'T BE OVERSPENDING THE SENATE THEY'D BE WATCHING CLOSER. DO I HAVE A MOTION? ANY OTHER DISCUSSION BEFORE WE MOVE ON? A MOTION TO APPROVE THE TRANSFER? [01:00:01] MR. MANNING MAKES THAT MOTION MR. JACKSON DISCUSSION. ALL IN SAY AYE. OPPOSED? NEXT ITEM IS TO DISCUSS AND CONSIDER CLAIMS FOR PAYMENT. Y'ALL WANT TAKE ABOUT A FIVE MINUTE STRETCH BREAK QUARTER? WELL, HE JUST WANTS US TO BE CONSISTENT. IF YOU QUALIFY PERSONAL, WE NEED TO [01:06:13] SHERIFF, WE'RE NOT GETTING CARDS IN FRIDAY. HUH? WE'RE NOT GETTING CARDS IN FRIDAY. WE NOT GETTING CARDS IN FRIDAY. I I'M SURE SIDE OPERATE. YEAH. WANT EVERYBODY'S TO? YEAH, WE NEED TO GET BACK ON GETTING ALL, SOME OF YOU GOT A SECOND? YEAH, [01:11:32] WE, WE DEER YOU WON'T TAKE I IT'S THREE MILES. A VERY LARGE BIG TWO STORY HOUSE THERE. LOOKS OKAY. SO THAT'S, SO HERE [01:17:53] A BATTERY CAN SPEAK FRENCH. [01:21:42] I THINK THIS MISPRINT HERE, ALMOST 10. WE HAD, [01:26:02] LEMME START WITH TWO. WELL ACTUALLY IN THIS BUILDING [01:31:16] A WEEK AND EVERYBODY, Y'ALL WEIGH AND MAINTAIN THAT WEIGHT. I COULDN'T GET ONE STOVE TO STEP ON THE SCALE. BUNCH OF GIRLS DOWN THERE OR, ALRIGHT, I THINK WE AT ALL THE BILLS PAYMENT ENTERTAIN, MOTION APPROVE MR. JACKSON MOTION TO SECOND. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.