* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] MONDAY, JULY 1ST, 2000 13, 9 30 O'CLOCK IN THE, UH, REGULAR MEETING ROOM. APPRECIATE EVERYBODY BEING HERE TODAY. IF YOU, UH, NEED TO SPEAK TO THE COURT HERE IN A FEW MOMENTS, UH, THE SHERIFF HAS TO FORM BEFORE YOU COMPLETE, AND, UH, WE'LL HEAR FROM YOU AS SOON AS WE GO. UH, HAVE OUR INVOCATION AND PLEDGE ALLEGIANCE TO BOTH THE TEXAS AMERICA FLAG AND THE TEXAS FLAG. IF YOU STAND WITH, I PLEDGE WITH ALLEGIANCE TO THE FLAG OF UNITED STATES OF AMERICA AND AUXILIARY PUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD AND INDIVISIBLE FOR THE LIBERTY OF THIS DRAW, HONORING THE FLAG, I RELATE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD, ONE AN INDIVISIBLE. THANK YOU LORD. WE PRAY FOR YOUR GUIDANCE TODAY AS WE DO THE COUNTY'S BUSINESS. WE PRAY FOR GUIDANCE FOR STATE LAWMAKERS AND FEDERAL LAWMAKERS AS WELL. WE PRAY FOR THE SOUL OF ALL OUR FALLEN HEROES OR SOLDIERS, AND FOR ALL OF OUR CIVIL SERVANTS AS THEY DO THE COUNTIES AND THE STATES AND THE FEDERAL BUSINESS ON A DAILY BASIS. UH, THESE THINGS WE PRAY IN JESUS, AMEN. YOU IT TO. ALRIGHT, THE FIRST ITEM ON THE AGENDA IS ROUTINE CORRESPONDENCE. AND I DID HAVE, UH, SOME INFORMATION FOR YOU THAT YOU MADE COPIES OF, UH, CONCERN THE, UH, INDIGENT DEFENSE BOARD. UH, I'LL NOT READ THAT YOU HAVE A COPY OF IT, BUT, UH, WHAT THE BASIC INFORMATION IS IS THAT THE INDIGENT DEFENSE BOARD MET, UH, FRIDAY AND CHANGED THE, UH, POPPER OATH, UH, FROM A ONE PAGE FORM THAT WE HAD. THIS IS THE, UH, OATH THAT IS GIVEN TO PEOPLE THAT REQUEST, UH, ASSISTANCE, UH, UH, FORTIVE DEFENSE. AND THEY SIGN AN AFFIDAVIT SAYING THAT THEY ARE, UH, UH, INDIGENT. AND, UH, SO AFTER SOME REVIEW AND SOME DISCUSSION, UH, THE BOARD MET AND DECIDED TO GO WITH A NEW INDIGEN DEFENSE, UH, AFFIDAVIT. AND IT'S, UH, WRITTEN THERE VERSION TO, THIS IS ACTUALLY AN INDIGENT DEFENSE SAMPLE FORM THAT CAME FROM THE WEST SIDE OF THE TEXAS AND INDIGENT DEFENSE, UH, COMMISSION. SO THAT WILL BE THE FORM, UH, THAT WAS, UH, ADOPTED BY THE BOARD TO BE USED. AND I BELIEVE THAT MEETING WAS AT NOON ON FRIDAY, AND I BELIEVE BY LATER THAT AFTERNOON IT WAS IN PLACE TO, UH, BE USED AS A MUCH MORE, UH, DETAILED FORM THAT WE HAVE BEEN USING IN THE PAST. AND, UH, AND SO THAT, UH, THIS IS THE U THAT THE, UH, INMATES ARE ASKING FOR IN THE BE, UH, UH, WE BE USING. THE OTHER, UH, ITEM THAT CAME OUT OF THAT MEETING IS THAT, UH, THE INDIGENT DEFENSE COORDINATOR AND ED LARSON WILL NOW REPORT TO, UH, JUDGE DENNIS JONES, WHO IS THE CHAIR OF THE INDIGENT DEFENSE BOARD. SHE WILL BE, UH, WORKING FULLTIME BECAUSE THIS NEW FORM IS GOING TO REQUIRE QUITE A BIT OF MORE RESEARCH. UH, AND SHE WILL BE WORKING FULLTIME, UH, FROM THIS AND WILL BE MOVED DOWNSTAIRS TO THE IN DEFENSE OFFICE WHERE SHE'S BEEN WORKING PART-TIME. AND, UH, SHE WILL BE MOVING OUT OF JUDGE, UH, TIGER'S COURT WHERE SHE'S BEEN WORKING THE OTHER PART OF HER DAY. AND, UH, SHE FARMER WILL BE MOVING THERE. SO I JUST WANTED TO GIVE YOU THAT BIT OF INFORMATION. ANYBODY HAVE ANY COMMENTS OR QUESTIONS ABOUT THIS REALLY FORMALIZES OUR, OUR OFFICE. THIS LOOKS LIKE THIS IS A WHOLE LOT MORE COMPREHENSIVE APPLICATION, UH, WHICH I KNOW THERE'S BEEN SOME QUESTIONS ABOUT THE COURT, ABOUT HOW MANY PEOPLE ARE QUESTION ASSISTANCE. I BELIEVE THIS WILL JUST FULLY GIVE US MORE INFORMATION. PRETTY THOROUGH. PRETTY THOROUGH. THEY HAVE SOME SYSTEM FOLLOW UP AS FAR AS CHECKING CREDIT AND STUFF. YEAH, THAT'S PART OF THE THINGS WE'RE GONNA BE WORKING THROUGH. WE HAVE SOME COMPUTER PROGRAMS WE CAN USE NOW, THAT'S ONE OF THE THINGS THAT THEY'RE GONNA BE WORKING THROUGH IN THAT OFFICE BECAUSE YOU'VE GOTTA VERIFY, RIGHT? YOU KNOW, YOU WANT TRUST, BUT YOU'VE CERTAINLY GOTTA VERIFY. AND SO THAT, THAT'LL BE PART OF THE THINGS THAT WE'LL BE DOING. AND, UH, I THINK LAURA MAY HAVE SOME TOOLS IN HER OFFICE THAT WE MAY NEED TO EXPAND, [00:05:01] BUT THERE'S SOME OTHER, OTHER, OTHER WAYS THEY CAN CHECK, CHECK INFORMATION. SO TO GIVE THAT TO YOU. UH, NEXT ITEM IS THE CONSENT AGENDA FOR THE, UH, UH, MINUTES OF JUNE 10TH, 2013. I BELIEVE YOU WERE PROVIDED A COPY OF THAT. HAVE ANY QUESTIONS ABOUT THAT TO ACCEPT THE MINUTES IS NOT ON ENTERTAINING. MOTION TO ACCEPT. SO MAY COMMISSIONER MANNING MAKES THAT MOTION TO HAVE A SECOND, MR. ANY THE DISCUSSION? ALL IN FAVOR SAY A AYE. THOSE OPPOSED NEXT TO HAVE NUMBER, UH, THREE FROM KAREN. THE AUDITORS REPORT FOR, UH, YOU'RE AT NINE MONTHS AS OF JUNE 30TH, WHICH YOU SHOULD BE AT 75% OF THE BUDGET. OUR REVENUES FOR GENERAL FUND IS ALMOST 89%. THE EXPENDITURES FOR ALL THE DEPARTMENTS ARE AT 64%. SO THAT'S REALLY GOOD. YOUR ROAD BRIDGE FUNDS, UM, THE MAIN ROAD BRIDGE IS THE 88 POINT, ALMOST 89%. YOUR EXPENDITURES AND TRANSFERS TO THE INDIVIDUAL ROAD BRIDGE FUNDS ARE AT 1%. UH, THE INDIVIDUAL PRECINCTS ARE AT 65% COLLECTIONS ON YOUR, UM, TRANSFERS AND ALL THE EXTRA CREDITS THAT YOU HAVE COME IN. AND YOUR EXPENDITURES ARE AT 44.63, ALMOST 45%. SO YOU'RE STILL WAY UNDER YOUR REVENUE. YOUR REVENUE. SO THAT'S GOOD. YOUR EXPENDITURES AREN'T OVER. ANY QUESTIONS OF THE AUDITOR? IS ANYBODY EXTREMELY OVER THERE? PERCENTAGE ACCOUNT FOR THE ONLY THING THAT, WELL, NO. ALL OF IT'S ACCOUNT FOR. UH, THE ONLY THING MIGHT BE THE TRANSFERS THAT GO OUT OF THE GENERAL FUND TO THE OTHER AREAS. BECAUSE OF THE INGEN DEFENSE HEALTHCARE STUFF, WE HAD TO TRANSFER MONEY, MORE MONEY TO COVER THOSE EXPENSES AND EXPENSE OR HEALTHCARE. THE HEALTHCARE, HEALTHCARE, I KNOW WE'VE BEEN PRETTY HEAVILY, I DO THINK WE'RE REIMBURSEMENT PARKING, I THINK REIMBURSEMENT. SHE FELT PRETTY COMFORTABLE ABOUT THAT LAST CONVERSATION SHE HAD WITH HIM. THAT'S GOOD. ALRIGHT. QUESTIONS. I'LL ENTERTAIN A MOTION TO ACCEPT THE REPORT AS ACCEPTED AS MR MAKES A MOTION TO HAVE A SECOND. SECOND. ANY SECOND MOTION? ANY OTHER DISCUSSION? ALL IN FAVOR SAY A AYE. OPPOSED? ITEM NUMBER FOUR IS FROM EMERGENCY MANAGEMENT IONS INCLUDED TO DISCUSS AND CONSIDER THE DESIGNATION AND AUTHORIZATION OF ALL COUNTY OWNED AND OR LEASED VEHICLES USED FOR EMERGENCY MANAGEMENT AS EMERGENCY VEHICLES PURSUANT TO TEXAS TRANSPORTATION CODE 5 4 1 DASH 1D AS ENDED BY HOUSE BILL 8 0 2 83 R. RECORD OF THE TEXAS LEGISLATURE. I BELIEVE THIS LEGISLATION IS, IS OFF THE PRESS AND GOING TO EFFECT IMMEDIATELY OR SEPTEMBER 1ST. IT GOES INTO EFFECT IMMEDIATELY FROM THE INFORMATION I WAS GIVEN. OKAY. UH, I'M NOT SURE WHAT HAPPENED HERE. I ALWAYS THOUGHT THE EMERGENCY MANAGEMENT VEHICLES WERE CONSIDERED EMERGENCY VEHICLES ANYWAY. I WANTED TO TRY AND MAKE SURE THAT WE STAYED IN COMPLIANCE WITH ALL THE APPLICABLE LAWS. SO I WANTED TO BRING THIS TO Y'ALL'S ATTENTION, YOU KNOW, AS PROPERLY AS I COULD. OKAY. YOU, UH, MADE US A COPY OF THE, UH, BILL, I BELIEVE, AND THE ONLY ITEM IN THAT BILL WAS ITEM D FROM THIS, UH, HOUSE BILL 8 0 2. AND THAT'S THE PART THAT'S UNDER LINE? YES SIR. WHERE IT SPECIFICALLY TALKS ABOUT A COUNTY OR A COUNTY LEASED EMERGENCY VEHICLE. SO THIS, UH, BUT YOU'RE PRETTY SURE IT GOES INTO EFFECT AND YES, SIR. I LOOKED, LOOKED IT UP ONLINE AND IT SAID THAT IT GOES INTO EFFECT IMMEDIATELY. OKAY. QUESTIONS OF STEVE. I THINK ONE OF THEM THAT THEY UP TO IS WHAT OWNER REINSURANCE. DO YOU KNOW? [00:10:01] I'M ASSUMING THE INSURANCE IS MORE EXPENSIVE FOR A LAW ENFORCE VEHICLE. THEY'VE THAT BEEN BEFORE. WE HAVE TO CLASSIFIED AS, UH, I THOUGHT IT WAS CLASSIFIED AS AN EMERGENCY VEHICLE. KATHY, ISN'T THAT WHAT IT'S ALWAYS BEEN? YEAH. AND KAREN, YOU'RE I'M PRETTY CERTAIN IT IS, BUT WE'LL CHECK AND MAKE SURE. SO THERE'LL BE NO CHANGE IN THAT PART OF IT THEN SHOULD CHANGE. I CAN LET YOU KNOW THOUGH AS SOON AS I GO BACK AND LOOK AND SEE HOW WE HAVE IT ON THE POLICY. OKAY. ANY OTHER QUESTIONS? I MOVE THAT WE DESIGNATE EMERGENCY MANAGEMENT VEHICLES, ALL COUNTY VEHICLES AS EMERGENCY MANAGEMENT VEHICLES THAT ARE NOT ALREADY DESIGNATED AS, WOULD THAT BE ALL LIKE ALL THE PRECINCT VEHICLES? I THINK IT'S JUST REALLY, I THINK IT'S JUST YOUR VEHICLE. ANY VEHICLE? THE YOU HAVE THE ONE VEHICLE? YES, SIR. OKAY. I GUESS IT WAS JUST SOME ISSUE SOMEWHERE WHERE SOMEBODY HAD TO HAVE THIS FIXED. I, OH, I DUNNO WHY THEY CHANGED IT. I'M NOT SURPRISED IT WASN'T ALREADY LISTED. BUT THIS WILL FORMALIZE THAT. YES, SIR. UH, PERSONALLY I DON'T, LEGISLATURE DOES SOME THINGS THEY DO, THEY DON'T. THEY'RE ALREADY IN THERE. YEAH. AND, AND IF IT HELPS, I DO NOT GET IN PURSUIT OF ANYBODY PURSUE BY ANYBODY. I MAY BE PURSUED BUT I DON'T PURSUE AND I, I, I HAVE 'EM AND I DON'T USE 'EM THAT OFTEN. THREE OR FOUR, FIVE TIMES A YEAR IS ABOUT ALL. BUT UH, WHEN WE HAVE TO RESPOND TO SOMETHING LIKE THE TORNADOES AND CORN, YOU KNOW, THERE MAY BE AN OCCASION THAT WE NEED ONE. I TRY NOT TO USE 'EM ANYMORE THAN I HAVE TO. ALRIGHT, OTHER QUESTIONS? I HAVE A SECOND FROM COMMISSIONER SHANE. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? THANK YOU STEVE. THANK YOU. UH, ITEM NUMBER FIVE IS TO DISCUSS AND CONSIDER APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OFFORD FOR YES. THIS IS, UH, THE SAME INTER AGREEMENT THAT WE'VE HAD FOR THE CITY ROSTER SINCE I'VE BEEN HERE AND, UH, SINCE COMMISSIONER DE WAS IN, UH, WE RENEW IT EVERY YEAR AND, UH, I MAKE A MOTION WE HAVE ANY QUESTIONS FOR COMMISSIONER? SECOND, SECOND FROM, UH, COMMISSIONER UH, CLARK. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? THE NEXT ITEM IS TO DISCUSS, CONSIDER APPROVING ASHIP RECEIVING ROLE LISTED ON THE PROJECT AGREEMENT FOR THE CITY OF LAWSUIT. FOLLOW UP TO THIS ITEM WE JUST PASSED. YES SIR. I HAVE A PROJECT GROUP FILLED OUT, I BELIEVE OUR FIRST COPIES AND UH, HERE BEFORE WE'VE JUST BEEN PATCHING OVER AT THE CITY OF ROSSER AND UH, THEY DECIDED THAT THEY WANTED ROAD. IT'S GONNA BE ABOUT 11,300 FEET. SHOULDN'T TAKE MORE THAN THERE, SO GET THAT DONE. SO I MOVED, WE ACCEPT THIS PROJECT FOR THE CITY. OKAY, WE, I SECOND HAVE A MOTION, THEN A SECOND FROM COMMISSIONER SHANE. UH, ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY I. OPPOSED? NUMBER SEVEN, DISCUSS, CONSIDER APPROVE INTER AGREEMENT WITH THE TOWN OF FOR ROAD MAINTENANCE. YES. THAT'S IN MY PRECINCT. IT IS THE STANDARD FORM. SAME ONE. UH, WE DO NOT HAVE ANY PROJECT AGREEMENTS. IT'S JUST UPDATING WORK. DONE. MAKE A MOTION TO APPROVE THIS. ALRIGHT, WE HAVE A MOTION FROM COMMISSIONER ROSA. WE HAVE A SECOND. SECOND. COMMISSIONER MANNING SECOND. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? AND Y'ALL ON THAT CHAIRMAN, I, I SAY Y'ALL ARE LOOKING FOR YEAH, APPARENTLY. UH, BEST I CAN FIND, WE HAVE TWO AGREEMENTS THAT ARE CURRENTLY BEING USED. WE WITH JOHN, WHAT JOHN IS YES. PUTTING TOGETHER, GETTING THE LEGAL AND WHAT I ANTICIPATE IS THE ONE THAT WE RECENTLY DID FOR THE CITY OF TER. I I LIKE THAT BEST. IT'S, IT HAS [00:15:01] A COUPLE MORE PARAGRAPHS TO IT. I THINK IT PROBABLY INCLUDES MORE, BUT I THINK THE ONE TELL YOU IS JUST FINE. IT'S OKAY. GOOD. ITEM NUMBER EIGHT IS TO DISCUSS AND CONSIDER APPLYING FOR FUNDING YEAR 2013 RELINQUISHED LOCAL INITIATIVE PROJECT FUNDS AND THE AMOUNT OF $20,000 FOR ADMISSIONS ENFORCEMENT PROGRAM. AND PAM I BELIEVE HAD AN HANDOUT FOR YOU THIS MORNING ON THAT. AND SO THIS IS WHERE SOME COUNTIES, UH, EVIDENTLY DECIDED THEY DIDN'T WANNA KEEP THEIR MONEY IN THERE. AGREED TO LET US USE SOME OF IT. AND I WAS HERE PROBABLY ABOUT THREE WEEKS AGO. WE TALKED ABOUT THE EMISSIONS AND THE COUNTY THAT, UM, INSPECTION STICKERS. THIS WILL GO ALONG WITH THAT. THESE, THIS EXTRA FUNDING THAT WE'LL WE WILL BE ASKING FOR WILL HELP TO PAY FOR, UH, THE REST OF THE FRINGE BENEFITS FOR OUR OFFICER BECAUSE WE'RE USING SOME IN KIND, IT WILL COVER THE COST OF THE MAINTENANCE OF THE VEHICLE, THE FUEL, THE TIRES AND THINGS LIKE THAT FOR, FOR THE YEAR. SO IT WILL TOTALLY FUND OUR PROGRAM. IT'LL REALLY HELP US OUT. OKAY. QUESTIONS OF PANEL. THIS GRANT, SOME OF IT'LL GO TOWARDS GASOLINE. YES, IT WILL. TOWARDS GASOLINE. IT'S TRAINING EVERY, IT'S ALL LAID OUT THERE. WHAT WE DIDN'T GET TO COVER IN THE FIRST GRANT, THIS COVERS THE REST OF IT. SO OUR OFFICER WILL BE TAKEN CARE OF. CONS. DO YOU HAVE ANY, THIS WORKS OUTTA YOUR OFFICE. DO YOU HAVE ANY COMMENTS ABOUT THIS? I I THINK WE NEED TO DO IT. I MEAN THEY'RE ALL OTHER COUNTIES AREN'T GONNA USE THE MONEY WE SHOULD. ARE WE GONNA HIRE ANY EXTRA PERSONNEL TO GO THROUGH ANY EXTRA EXPENSE IF YOU WANT NEXT YEAR. IT'S JUST THE ONE TIME. AND THIS IS SET UP EXPENSES. YEAH, THIS REALLY WE SPEND IT FOR, WE GOTTA SPEND IT BEFORE THE END OF THIS YEAR. YES. IT HAS TO BE SUSPENDED BY AUGUST. AND UH, THE OFFICER THAT WILL BE DOING THE JOB IS ALREADY, UM, HE HAS A VEHICLE, HE'S OUR WEIGHT, I'M SORRY, LATE AND LICENSE LICENSED OFFICER. AND SO HE, THIS IS AN ADDED, THIS WILL BE ADDED. SO IT'LL HELP US BE ABLE TO FUND HIS POSITION AND HE'LL BE ABLE TO DO BOTH OF THOSE THINGS. MOTION TO ACCEPT AND APPLY FOR THIS, UH, THESE FUNDS. AND COMMISSIONER SHANE. SECONDS. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? PAM. THANK YOU. WORK ON THIS. YES SIR, YOUR HONOR. I DIDN'T HEAR FIRST. PARDON? I DO HAVE FIRST COMMISSIONER . THANK I MOTION AND THANK YOU. ALRIGHTY. ITEM NUMBER NINE IS TO DISCUSS, CONSIDER TRANSFERRING PAYROLL DEPARTMENT RESPONSIBILITIES FROM THE COUNTY'S TREASURER'S OFFICE TO THE COUNTY'S OFFICE. EFFECTIVE JULY 1ST, 2013, WHICH IS TODAY. HAVE ANY UH, DISCUSSION ABOUT QUESTIONS? ANYBODY? ALRIGHT, WE HAVE A MOTION FOR COMMISSIONER SHANE. WE HAVE A SECOND. SECOND. COMMISSIONER MANNING SECONDS. ANY OTHER DISCUSSION? PAUL IN FAVOR SAY A, A OPPOSED? THANK YOU GENTLEMEN. ITEM NUMBER 10, UH, JACK HERE THIS MORNING. I IS, LISA IS HAVE LISA, UH, ITEM NUMBER 10. IT IS TO DISCUSS AND CONSIDER AUTHORIZING THE COUNTY PURCHASING AUTHORITY TO NEGOTIATE AN ARCHITECTURAL SERVICE CONTRACT FOR THE CONSTRUCTION OF THE COUNTYWIDE DISPATCH CENTER AT THE COUNTY FARM BUILDING. LISA? WELL, AS I UNDERSTAND IT, THE COUNTY WAS UNABLE TO NEGOTIATE WITH THE FIRST ARCHITECTURAL FIRM AND THEY'RE WANTING TO PURSUE NEGOTIATIONS WITH THE SECOND FIRM. THAT'S ALL I KNOW. OKAY. WELL I'M SOMEWHAT FAMILIAR WITH THIS AND, UH, SEVERAL OF ARE, BUT WE'VE BEEN WORKING WITH AN ARCHITECTURAL ENGINEERING FIRM TO UH, UH, GET THE PROCESS STARTED ON THE, UH, 9 1 1 REGIONAL COMMUNICATIONS CENTER THAT WILL BE AT THE ARMORY. AND, UH, QUITE HONESTLY THERE WAS SOME, UH, UH, BUDGET CONCERNS WE HAD FOR THE FIRST FIRM. AND SO WE WERE ABLE TO NEGOTIATE WITH THE SECOND FIRM ASSOCIATES AND THEY'LL, THEY'RE IMMEDIATELY READY TO START WORK AND, UH, WE'LL HAVE JOHN TO REVIEW, UH, AND, UH, SAVINGS WHAT THE INITIAL FIRM WAS. HUNDRED OVER. SO JUST IN THE ARCHITECTURE PART OF IT, THEIR ESTIMATED CONTRACT PRICE IS 98,000. THERE'S THE MONEY SET ASIDE. YES. IT'S IN THAT MONEY THAT WE HAVE FOR THE ACTUAL CONSTRUCTION OF THE BUILDING WITHIN THE BUILDING. QUESTION. [00:20:01] OKAY. I PAINT A MOTION. DO WE NEED TO NOTE THAT WE'RE NOT CONSIDERING PRICE IN SELECTING ANY FIRMS? UH, I GUESS WE CAN NOTE THAT I, THAT DEPARTMENT PERSON PROCEDURES ON RIGHT. THE PRICE IS NOT, PRICE IS NOT THE ONLY THING. WHAT WAS ISSUE WITH SOMETHING DIFFERENT WITH PRICE THAT THAT'S CORRECT. IS, UH, A SECTION OF THE GOVERNMENT CODE 2254, WHICH ADDRESSES SPECIFICALLY ARCHITECTURAL ENGINEERING FIRMS. AND THE FIRST DECISION HAS TO BE MADE ON COMPETENCE AND, AND, UM, AND PROFESSIONAL CREDENTIALS OF THE FIRM. AND THEN IF YOU'RE UNABLE TO NEGOTIATE A PRICE THAT ONE, THEN YOU WOULD THE SECOND. SO THE INITIAL CRITERIA MUST BE THE, FOR ARCHITECTURE AND ENGINEERING CONTRACTS MUST BE THE, THE CONFIDENCE AND, AND, UH, SUITABILITY OF THE FIRM. SO, SO I THINK THERE'S CORRECT ADDITION TO ANY MOTION. OKAY. AND WE'LL HAVE A CONTRACT WITH JOHN TO REVIEW. WE GET TO THAT POINT. DO YOU HAVE ANY QUESTIONS? NO. OKAY. I'LL ENTERTAIN A MOTION TO, UH, APPROVE AS LISTED WITH THE STIPULATION AS, UH, GIVEN BY THE, UH, COUNTY ATTORNEY. HAVE A MOTION FROM UH, COMMISSIONER CLARK. HAVE A SECOND. SECOND. COMMISSIONER MANNING SECONDS. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. OKAY. THANK YOU JUDGE. UH, ITEM NUMBER 11 IS TO DISCUSS AND CONSIDERING RFP NUMBER OH FIVE DASH 13 FOOD SERVICES FOR KAMAN COUNTY DETENTION CENTER. I BELIEVE THAT, UH, THEY HAD THE COMMITTEE OF FOUR MEMBERS, WHICH WAS CHIEF BEAVERS, CHIEF STONE, MR. MANNING AND MR. SHANE AS WELL. AND THE FIVE DECISION BASED ON GRADING WAS TO GO WITH THE CURRENT VENDOR FIVE STAR CORRECTION SERVICES. UH, THEY SCORE THE HIGHEST FOR VALUE CURRENT VENDOR WHO IS FIVE STAR IS GOING TO HOLD THE CURRENT PRICES, UH, BASED ON 2 75 PLUS ON THE INMATE COUNT. UM, THE BID PRICE WAS ACTUALLY FOR A DOLLAR AND TWO PER MEAL, BUT IT WAS NEGOTIATED, UM, TO HOLD THEIR 98 CENTS THAT THEY'RE AT NOW. AND UH, ALSO THAT'S GOING TO INCLUDE THEIR JUICE PACK AND THEIR MEDICAL SNACK AT 60 CENTS. AND I DON'T NEED Y'ALL GET THE PASS OUT FROM THE GRADING. I ASSUME THAT ANYWAY, THAT, I BELIEVE THAT THAT'S, THE MEMBERS HAVE DECIDE, THE COMMITTEE MEMBERS HAVE DECIDED TO GO WITH THE STATE. WHEN IS THE CURRENT CONTRACT EXPIRED? I'M KNOW IT'S, IT'S COMING UP REAL SOON. SHERIFF, YOU, WHEN'S THE CONTRACT EXPIRED? YOU KNOW, UH, I WOULD ASSUME IT'S FISCAL YEAR, BUT I DON'T, I DUNNO THAT, I'D HAVE TO LOOK, I DON'T DUNNO EXACTLY WHEN IT STARTED. SO WITH THREE YEARS, ONE YEAR AND WITH TWO ONE YEAR EXTENSIONS I BELIEVE IS WHAT IT WAS. SO IT'S BEEN THREE YEARS NEGOTIATED. I DON'T, ONE OF MY MAIN CONCERNS IS THAT WE DO COMPANY TO TAKE OVER THE DETENTION CENTER THAT WE, UH, HAVE AN OUT OR WE EXTEND THIS THE VERY LEAST MONTH BY MONTH BASIS. SO I HAVE ON JOHN, DO YOU HAVE I WASN'T IN ON THIS PARTICULAR, SO I DON'T SPECIFICS BEHIND THAT ONE REAL CLEAR THAT WE DO A GOOD 30 DAYS, YOU KNOW, UNTIL THE NEW CONTRACT, UH, COME IN. WE DO GO OUT FOR A CONTRACT FOR THE, FOR THE JAIL. WELL, MOST ALL OF 'EM, UH, LIKE I SAID, I DIDN'T REVIEW ANY OF THE INFORMATION 'CAUSE I WAS NOT ON THE COMMITTEE, BUT, UM, IT, MOST OF THEM DO GIVE YOU AN OUT THAT IT'S, IT'S EITHER, YOU KNOW, EITHER PARTY ON, ON MOST OF THE, THE COMMITTEES THAT I HAVE BEEN INVOLVED ON THAT HAVE, HAVE BEEN ON ANYTHING LIKE THIS. YOU HAVE A A 30 DAY OUT. YEAH, BUT THAT WOULD BE SOMETHING, YOU KNOW, IF Y'ALL NEED TO REVIEW. I BELIEVE Y'ALL STILL HAVE THE, DO Y'ALL STILL HAVE THE PACKETS? NO, HE KEPT, DID HE KEEP 'EM? YES, OBJECT DID. OKAY. JOHN, DO YOU HAVE ANY COMMENTS? I, I DUNNO WHAT THE TERMS ARE. I MEAN I THINK WE USUALLY DO HAVE 30 DAYS ON MOST OTHER AGREEMENTS. [00:25:03] I WANT GUESS WOULD IT BE APPROPRIATE TO APPROVE PENDING, UH, VERIFICATION THAT THERE'S A 38 30 DAY, UH, OUT CLAUSE IN THERE? IF 30 DAYS IS A WORKFLOW NUMBER YEAH. OR SOME NUMBER LIKE THAT. I MEAN 30 DAYS SEEMS TO BE, I DON'T THINK THAT WOULD BE APPROPRIATE. I LIKE TO SET APPROVE, PENDING APPROVE ANYWAY. OKAY. 30 DAYS. OKAY. WE HAVE A MOTION ON ITEM NUMBER 11 THEN MR. UH, SHANE MAKES THAT MOTION. WE HAVE A SECOND. SECOND COMMISSIONER, GO SECONDS. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. ALRIGHT, DISCUSS AND CONSIDER LINE ITEM TRANSFERS. LEAVE THESE FOR EMAIL TO YOU. LAST WEEK WE NEED TO DO A BUDGET AMENDMENT FOR THE GRANT PROCEEDS FOR THE COURTHOUSE SECURITY ESSENTIALS GRANT. 2 7 3 5 0 0 1. UH, THIS IS ON THE COURTHOUSE SECURITY THAT CAME THROUGH THE GOVERNOR'S OFFICE. AND THEN, UM, THE SECOND ONE IS THE GRANT PROCEEDS ON THE EMC HAZARDED HAZARD MITIGATION GRANT. UH, THAT WASN'T TO EXCEED 74,950, UM, THAT STEVE PEY, OUR EMERGENCY MANAGEMENT COORDINATOR, HAD PRESENTED TO Y'ALL LAST MONTH. AND, UH, WE HAVE THINGS HAPPEN, NEED TO ESTABLISH TWO DIFFERENT FUNDS AND GET THOSE MONIES RECORDED SO THEY CAN BE HAVE I ENTERTAIN A MOTION TO APPROVE THE LINE ITEM TRANSFERS SO MAD MR. MANNY. MOTION HAVE SECOND. SECOND, MR. ROSA SECOND MOTION. ALL IN FAVOR SAY AYE. OPPOSED? THE NEXT ITEM IS DISCUSSED AND CONSIDER A CLAIM FOR PAYMENT. WE, UH, EMAILED UH, A BIG SET OF BILLS TO YOU THAT WAS 416,000 4 79 89. I HAVE TWO ADDITIONAL ADDITIONAL SMALL RUNS THAT WE HAD TO GET COMPLETED MAKING THE TOTAL, UH, CLAIMS FOR PAYMENT AT 431,000 528 12. THAT'S CORRECT. AND IT'S THE SAME EMAIL THAT YOU'RE USING, RIGHT? LEMME ASK YOU BECAUSE JUST THAT THERE'S A TEXAS SUPREME COURT DECISION, AN AG DECISION FROM 2012. PRETTY MUCH SO. BUT IT'S GONNA BE I'LL SEND YOU A COPY IF YOU LOOK AT IT. YOU GO IS NOT THAT'S RIGHT. YES SIR. HE GOT THE BILLS BUT HE DIDN'T GET THE OH, IT SEPARATE FILES. THE SAME EMAIL. KNOW WHO'S CALLING ME YOU TO CLICK ON EACH FILE. OKAY. [00:30:04] YOU KNOW THIS RIGHT HERE. BE MUCH 20. GO IN AND PUT, I'M SORRY I IT HAS BEEN SUN IN ON THE BLINDS. ESPECIALLY FROM THIS RIGHT HAND SIDE. THEY DIDN'T EVEN KNOW. DID Y'ALL HAD A NO. YEAH, [00:35:29] WE, WE HAD 40. THIS RIGHT HERE, THIS INITIAL IN, I I THINK THEY START GETTING 38. THEY'RE GONNA DEDICATE THAT. I GUESS THEY'RE WAITING ON DOING INTERIOR RENOVATION. OH YES. IT'S ACCEPTABLE. AND THEN OF COURSE, LONG AS WE AT ALL THOSE I, THAT'S WHY I HAVE, WE HAVE THE CAMERA AND WATCHING PEOPLE GET SHOT AT SO IT MS ONES [00:40:11] AREA TRIAL BASIS, IT THE INPUT. I THINK HE WAS WHERE DID THE DEAD ANIMALS COME FROM? THEY WAIT, THEY FREEZE THEM UNTIL, UNTIL TRASH. YEAH, THAT'S WHAT, DON'T THEM UP. THAT'S WHAT'S WHAT THEY YEAH, THEY SIGNED IT. THEY HAVEN'T DONE THAT YET. I, I WANT Y'ALL LOOK THE RECORD. YES. GOOD. I GOT WORK. I I LOOK AT THOSE BILLS AT THE, IT ONLY TAKES 15 MINUTES PAGE HERE, TAKES DOWN CALL KW AND SAY WHAT'S WRONG WITH THIS? HE'LL SAY YOU'RE WRONG. I, OKAY. YEAH. FRIDAY HE TOLD ME TO STAY OUTTA Y'ALL'S BILL BUSINESS. PRETTY ANNOUNCEMENTS THAT I SHOULD MADE EARLIER TODAY THAT I FORGOT ABOUT THE, UH, CITY OF KAUFMAN WILL BE HAVING THEIR, UH, DUE ANNUAL JULY 4TH AT UH, 10 O'CLOCK, UH, SATURDAY. AND IT'S, UH, THE GRAND MARSHALS WILL BE, UH, 10, UH, I MEAN, UH, NINE AND CYNTHIA AND ALSO, UH, MARK, THEY WILL BE BE WOULD BE IN A CAR DRIVEN BY TANYA. UH, THINK SO. IF YOU AROUND, I KNOW THAT THE, I THINK ALSO JULY PARADE BE THURSDAY AT 10:00 AM TIME THERE BE A BALLOON RELEASE ONE ORIGINAL CITIZENS OF CROSS. OKAY. AND I'LL BE LEADING THE PARADE ALONG MY [00:45:01] OKAY. UNFORTUNATELY THE SAME ONE OF, AND UH, SO WE CAME TO THE AIRPLANE AT THE SAME TIME OUT. I KNOW. MAKE, AND THEN WE'LL HAVE A, UH, SPECIAL AT EIGHT 30 ON WEDNESDAY, UH, TO DISCUSS THE, UH, HIRING, UH, OR GOING THROUGH THE PROCESS OF ASKING FOR PROPOSALS ON UH, UH, ASSISTANCE FROM THE FIRM TO HELP US ON THE, UH, PREPARE INFORMATION FOR THE FACILITY STUDY COMMITTEE. AND JACK, I BELIEVE WOULD BE HERE FOR THAT. SOMEBODY HAD ASKED ME HOW LONG THAT MEETING WAS GONNA LAST AND I TOLD HIM I WAS PREPARED TO FILIBUSTER. SO WHERE DID THE MEETING ON WEDNESDAY? WEDNESDAY SIR, YOU PREFER NOT FILIBUSTER TOO LONGER? YOU BET. FILIBUSTER. WHAT? I FIGURED THAT WAS A JOKE. I FILIBUSTER ROOF. HE GOT HIS TENNIS ISSUES. YES SIR. YOU GOT YOUR TENNIS ISSUES. I DON'T NEED PEN TENNIS. AWESOME. ALRIGHT, I THINK THE MEETING GETS DETERIORATED. MOTION TO PAY THE BILLS. HAVE A MOTION. SECOND. COMMISSIONER. ALL IN FAVOR? SAY A NEED. A MOTION TO ADJOURN. MOTION TO ADJOURN. COMMISSIONER MAKES THAT MOTION ACCEPTANCE. [00:51:53] THE ONLY WAY. COPY, THAT'S THE ONLY YOU LIKE WHAT? COPYWRITING. YOU KNOW, UM, I WOULD CONTACT THE'S OFFICE AND FIND OUT HOW YOU COPYWRITING. YES. UM, THE CONS ONLY, UM, WANT YOU, YOUR BUSINESSMAN AND YOU TO, THAT'S THING SOMEBODY GONNA OPEN DISH SERVICE. YOU KNOW WHAT'S. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.