* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] IT'S 10 30 BEHIND, I THINK. SO AGAIN, I'D LIKE TO THANK EVERYONE FOR BEING HERE TODAY WITH US. WE'VE GOT A LITTLE MORNING AHEAD OF US ALONG WITH THE LUNCH WE HAVE PLANNED TODAY. AND WE ARE GOING TO DISPENSE WITH THE REGULAR OPENING, UH, CEREMONIES THIS MORNING, A REVIEW OF THE TIMEFRAME THAT WE'RE UNDER. BUT WE DO HAVE TWO YOUNG MEN THAT ARE HERE WITH US, AND I'D LIKE, I'M GONNA EMBARRA ASK THEM TO COME UP TO THE FRONT AND THEY'RE HERE ON A MISSION TO FULFILL A REQUIREMENT OF THEIR CLASS COMMUNITY. AND SO GUYS, IF YOU'LL INTRODUCE YOURSELVES, THEY WANTED, I'LL JUST TELL YOU WHAT YOU TOLD ME AND, UH, AND WHY YOU'RE HERE THIS MORNING. UM, I'M JACOB LONG. I'M A PAST FOUR HA OFFICER. UM, ME AND JUSTIN MOORE ARE HERE BECAUSE OUR, UH, GOVERNMENT, GOVERNMENT CLASS VALLEY IS REQUIRING US TO SIT IN ON A FEW COUNTY MEETINGS OR, UH, JUST KIND OF A GOVERNMENT PRESENCE TYPE DEAL. AND I CALLED JO JUDGE WOOD YESTERDAY AND, UH, HE INVITED US TO COME. GOOD. DO YOU HAVE ANYTHING? UH, NO, SIR. THIS IS, UH, THANK YOU. WELL, AND I ALSO MENTIONED TO YOU, AND I DUNNO WHETHER YOU'RE GONNA BE ABLE TO STAY OVER OR NOT, ABOUT THE MEETING. WE'RE HAVING THAT AT THE CO-OP. YES, SIR. YES, SIR. AND THAT SEEMS TO HAVE TREATED ME MORE THAN THIS MEETING FREE LUNCH . THEY'RE GOING TO, THEY'RE GOING TO COME OVER AND JOIN US EVERY WHILE. BUT, UH, UH, WE APPRECIATE YOU GUYS BEING HERE. AND THAT'S A GREAT THING THAT YOUR TEACHER SHOULD ASK. DO WE HAVE STRANGE VOICES THAT COME UP? CONTACT ME AND ASK HER TO ASK ME TO GIVE A, A GREAT FOR YOU SO WE'LL ON YOUR BEHAVIOR AND SO FORTH. HOW MUCH, ANYWAY, THANK YOU. THANK YOU VERY MUCH. GOOD, GOOD TO HAVE YOU GUYS HERE PARTICIPATING AT AN EARLY AGE AND PART OF THE CLASS AS WELL. FUTURE LEADERS. FUTURE LEADERS. THAT'S RIGHT. AND THE DISCUSSION WE'RE GONNA HAVE AT LUNCH WILL BE GOOD. GOOD FOR THE DAY. NOT ON, BUT DISCUSSION. FIRST ITEM IS TO DISCUSS AND CONSIDER APPROVING ORDER SETTING THE JUROR PAY FOR THE TON COUNTY JURORS. AND, UH, MS. HUGHES AND I HAVE DISCUSSED THIS. UH, THERE WAS A CHANGE THIS LAST LEGISLATIVE, UH, SESSION AND THE FEES THAT, UH, STATUTORILY WE ARE REQUIRED TO PAY, UH, OUR JURORS WHEN THEY COME IN. UH, LAURA, DO YOU HAVE ANY COMMENTS YOU'D LIKE TO ADD ALONG THAT? UH, WE HAVE THE ORDER HERE, BUT, UH, I MEAN, THIS BRINGS US IN COMPLIANCE, WHAT THE LAW SAYS. SO IT'S, UH, BUDGETED IN OUR BUDGET FOR THIS YEAR. SO ANYBODY HAVE ANY QUESTIONS? AND WHAT IS THE FEE? BECAUSE WE DIDN'T GET ANYTHING. OKAY. WELL, IT'S, IT GOES TO, UH, CURRENTLY THE, THE FEE FOR AFTER THE FIRST NAME, UH, IS $40, UH, PER DAY. THE FIRST DAY IS WE PAY 10, AND I BELIEVE THE STATUTORY PART ON THE FIRST DAY IS SIX, $6. IS THAT CORRECT? BUT WE, WE TRADITIONALLY PAID 10 AND IN THE PAST TWO OR THREE YEARS BECAUSE OF, UH, THE WAY THE LAW IS WRITTEN, UH, WE'VE BEEN PAYING 34 A DAY. SO IT'S AN INCREASE ON THE SECOND DAY OF SERVICE TO 40 AND 34. AND THE FIRST DAY REMAINS THE SAME. 10. YEAH. AND WE'LL GIVE YOU A COPY. A AND YOU KNOW, WE HAVE QUITE A FEW PEOPLE THAT DONATE THEIR BUREAU SERVICE TO ONE OF BE APPROVED, UH, UH, ORGANIZATIONS THAT, YOU KNOW, LIKE THE SHELTER, SHELTER OR THE ADVOCACY CENTER OR GROUPS LIKE THAT, GENESIS OPERATION, YOU KNOW, DO HAVE A NUMBER OF PEOPLE THAT DO KNOW, DONATE THEIR FEES. SO, ANY OTHER, ANY OTHER QUESTIONS? NOT, I'LL ENTERTAIN A MOTION TO APPROVE THAT SHANE MOTION. SECOND. ANY DISCUSSION? ALL IN FAVOR SAY AYE. THOSE OPPOSED. OKAY. AND I DIDN'T SAY ANYTHING BECAUSE WE'RE GONNA GO AT THIS AGENDA REALLY [00:05:01] FAST. YEAH, EVERYBODY'S TOLD ME. JUDGE, DON'T, DON'T ASK FOR QUESTIONS. ALL THE, UH, NEXT ITEM IS ONE THAT, UH, UNDER THE STATUTE WE'RE SUPPOSED TO APPROVE THE FIRST MEETING OF OUR NEW BUDGET HERE. AND ANGIE BROUGHT THIS TO MY ATTENTION. AND THIS, UH, UH, TALKS ABOUT THE MEETING TIMES THAT WE, UH, MEET. AND, UH, OF COURSE WE HAVE SPECIAL MEETINGS FROM TIME TO TIME, BUT OUR REGULAR COURT MEETINGS ARE HELD ON THE SECOND AND FOURTH, UH, MONDAYS OF EACH, UH, MONTH UNLESS WE HAVE A SPECIAL MEETING. AND THE, UH, DESIGNATED PLACE, OF COURSE, HERE WILL BE IN OUR, IN OUR FACILITY, UNLESS WE HAVE TO MOVE FOR SOME OTHER REASON. AND THE MEETING TIME SHALL BEGIN AT NINE 30. AND THAT'S WHAT WE'VE DONE THE LAST COUPLE OF YEARS. ANYBODY HAVE ANY, UH, ANY COMMENTS OR QUESTIONS ABOUT THAT? OKAY. I'LL ENTERTAIN A MOTION TO, UH, APPROVE. SO MAY, UH, COMMISSIONER MANNING MAKES A MOTION. WE HAVE A SECOND. SECOND, UH, COMMISSIONER CLARK. SECOND. ALL IN FAVOR SAY AYE. AYE. NEXT ITEM IS TO, UH, APPROVE A REQUEST FROM THE, UH, PURCHASING DEPARTMENT, UH, FOR, AND I BELIEVE IS HERE TOO. ON THE, UH, DISCUSS, CONSIDER APPROVING EXPENDITURES EXCEEDING 25,000 AND MAILING SERVICES, FORMAN COUNTY TAX. GOOD MORNING, GENTLEMEN. UH, THIS IS OUR FIRST ACTUALLY OUTSOURCE OUR MAILING OF TAX. UH, ESTIMATE WE'RE LOOKING AT 40 3006, UH, TOTAL COST. NOW WE PROBABLY HAVE A NOT EXCEED FIGURE SOMEWHERE MAKE PURCHASE OVER 25. IS THAT BASED ON THE PER THAT, THAT IS BASED ON, UH, THE NUMBER OF STATEMENTS, PRINTED AMOUNT OF INSERTS, ENVELOPE ASSOCIATED WITH TOP ENVELOPES PAPER, UH, ALSO, SO IT'S ABOUT CAPACITY OF, AND THE FAILURE NOT TO EXCEED WILL BE 46,000. WELL, PROBABLY THE ESTIMATE 43 6 41. UH, BUT I KNOW SOMETIMES MAY VARY. THERE ARE SOME CLAIMS THAT GET MORE TO UH, BUT WE'LL, WE'LL PROBABLY SET IT ABOUT 46. UH, WE DEFINITELY NOT GO KIND OF CONTRACT. UH, NO SIR. WE, UH, WE DID GET THREE QUOTES. UH, I'LL SAY, UH, WE HAD THREE VENDORS THAT WE CONTACTED. UH, A MG PRINTING IS THE VENDOR OF CHOICE. THEY'RE ACTUALLY THE LOWEST PRICE. ABOUT THREE DIFFERENCE. I HAVE A, UH, HER CONCERNS, SHE MORE OF A COMFORT LEVEL, OUR SOFTWARE LEVEL, UH, SINCE THIS BELOW LATITUDE, UH, ONCE MS. BUT WILL BE THE ONE THAT WILL HAVE ANSWER THE, AND I BELIEVE THIS IS A DIFFERENT PROCEDURE. WHY DON'T YOU COME UP? THIS IS A DIFFERENT PROCEDURE ON MAILING OUT THE TAX STATEMENTS USED IN THE PAST. ABSOLUTELY. BECAUSE NORMALLY WE'RE SITTING AT NIGHTS UP HERE STUFFING ENVELOPES AND USING OUR OWN FOLDING MACHINE AND [00:10:01] EVERYBODY WORKS OVERTIME AND WE HAVE LIKE MAYBE A HUNDRED SIXTY NINE, SEVENTY SOME HOURS OF OVERTIME JUST STUFFING ENVELOPES AND MAILING THEM. WE'LL ACTUALLY BE CHEAPER TO SEND THEM OUT TO THIS COMPANY, HAVE THEM PRINT THEM, UH, CALL 'EM, INSERT THEM AND MAIL THEM FOR US THAN IF WE DO IT OURSELVES. AND THAT WAS THE REASON THAT WE INITIALLY TALKED, BROUGHT THIS UP TO THIS HOPEFULLY. RIGHT. THAT'S THE REASON WE JUST WANT WAVE BLOCK OVER 14TH PUT ON THE NEXT MEETING. SO WE KIND OF NEED THE TAX LET GO OUT, YOU KNOW, SO WE STILL DO THE PART OF THE ASSESSMENTS. WE STILL DO THE COMPUTER PART WHERE WE MAKE THE TAX BILL. WE JUST DON'T GO THE PART PRINTING DOWN IT. WE SEND THAT PART OUT. BUT THE PART OF ASSESSMENTS WE KEEP IN HOUSE, WE GO THAT WE SHOULD HOPEFULLY BE FINISHED WITH THAT TODAY AROUND THE LAST STEP. GOOD. DOES INCLUDES A POSTAGE? YES, IT DOES. THE POSTAGE IS GONNA BE WHAT, 30, 35,000? IT'S GONNA BE PROBABLY AROUND 25,000. BUT, UH, THAT'S BECAUSE, UM, THEY KNOW HOW TO BATCH IT AND GO TO A MAIL HOUSE. BUT FOR PRINTING, IN CASE YOU DON'T REALIZE THIS, THEY'RE NOT ALLOWED TO CHARGE MORE THAN WHAT THE ACTUAL PRINTING COSTS ARE. THEY HAVE TO, I MEAN, POSTAGE COSTS ARE, THEY HAVE TO SHOW YOU THE POSTAGE COSTS AND YOU PAY THE POSTAGE AND THAT'S JUST A GIVEN. BUT THEY CAN'T MARK UP POSTAGE, UH, THEY'RE NOT ALLOWED TO. SO IT'S JUST THE PRINTING THAT, YOU KNOW, YOU'RE WORRIED ABOUT. BUT JUST OUR PREVIOUS COST WOULD'VE BEEN 35. WELL, WE'VE BEEN, THAT'S CORRECT. WE, WE SHOULD, WE SHOULD SAY A BULK. SHE'S DONE HER HOMEWORK ON GETTING YOU PUT THAT FORM OF MOTION. YES, SIR. APPROVE RECOMMENDATION, TAX ASSESSOR AND PERSON. AGENT. HAVE A SECOND. SECOND. A SECOND. MR. ROSA, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED BEFORE YOU SIT DOWN. UH, WHY DON'T YOU COME BACK UP. AND, UH, THE NEXT ITEM HAS TO DO WITH THE, UH, APPOINTMENT OF THE ION SERVICE OFFICER. AND I KNOW YOUR COMMITTEE, YOU AND YOUR COMMITTEE HAVE WORKED, UH, QUITE A BIT OVER THE LAST FEW DAYS TRYING TO COME UP WITH, UH, SOMEONE, THAT COMMITTEE, WHICH, UH, MS. IFF WAS THE CHAIRMAN OF OUR COMMITTEE TO INTERVIEW PEOPLE, UH, FOR THE VETERAN SERVICE OFFICER POSITION. UH, JOHNNY COUNTRYMAN, I JOHNNY'S INTERVIEW THERE, JOHNNY AND, UH, FLOYD MET AND INTERVIEWED THREE PEOPLE. AND SO I'LL JUST LET YOU TELL US WHAT'S GOING ON. OKAY. AFTER THE INTERVIEWS, WE HAD ONE TRULY EXCELLENT CANDIDATE. UM, WE OFFERED HIM THE JOB, MADE EVERY ACCOMMODATION THAT WE COULD FOR HIM IN TERMS OF, UM, YOU KNOW, TIME AND MONEY. AND HE, UH, HE TURNED DOWN THE JOB BECAUSE HE, HE TOOK THAT MONEY, BROUGHT BACK TO HIS OFFICE AND THEY SAID, WELL, WE'LL GIVE YOU A BETTER, MORE TO SAY. BUT HIS OFFICE HAS BEEN LIKE THE NUMBER ONE IN, IN TEXAS. SO HE, HE'S A REAL GOOD GUY. THAT'S WHY WE WANTED HIM. BUT, UM, HE, HE TURNED US DOWN. SO OF THE OTHER TWO CANDIDATES, UM, ONE WE DIDN'T FEEL WAS RIGHT FOR THE JOB AND THE OTHER ONE WAS SO YOUNG AND JUST MOVED COFFMAN A MONTH AGO, HAD NO CONTACTS OF ANY KIND, WOULD TAKE A LONG TIME TO GET UP. SPEED. AND ALTHOUGH THAT COULD WORK OUT FOR US, UM, I RECOMMEND THAT WE GO BACK TO THE DRAWING BOARD. AND, AND LORI, DID YOU, IT'S POSTED. OKAY. SHE'S ALREADY REPOSTED THE JOB SO THAT WE CAN, THERE WERE SEVERAL PEOPLE THAT SAID, HAD I KNOWN I WOULD'VE PUT IN FOR IT. SO HOPEFULLY NOW THEY'LL PUT IN FOR IT AND WE'LL TAKE ANOTHER LOOK AROUND. AND IN THE MEANTIME, I AM CERTAINLY WILLING TO TAKE ON THE ROLE UNTIL WE FIND SOMEBODY, UH, MEANS I'LL BE BACK AND FORTH OR I'LL PUT UP A SIGN UP THERE. SO IF THAT'S WHAT YOU'D LIKE, I WOULD BE WILLING TO FILL IN, I KNOW HOW TO DO SOME OF THE BASICS. I WON'T BE AS GOOD AS SOMEBODY WHO'S DONE IT FOR MANY YEARS, GONE, BUT I AT LEAST UNDERSTAND THAT. BUT THE, UH, WE'LL MOVE ALONG RAPIDLY. I THINK THAT'S, WE ARE CLOSING IT IN A WEEK AND THEY'RE GONNA DO YES. SO WE'RE GONNA JUST TAKE A WEEK AND THEN GO RIGHT BACK AT THOSE INTERVIEWS AND GET SOMEBODY ON BOARD AS FAST AS WE CAN. CERTAINLY ACTUALLY STAY OPEN UNTIL BILL, SO AS SOON AS WE GET APPLICATIONS OUT TO REVIEW IT, IF WE WANNA INTERVIEW HIM, THERE'S NO NAME. OKAY. WELL, UH, THAT'S, YOU KNOW, I, I WISH THE OTHER HAD WORKED OUT, BUT IT DID ANYTHING BETTER NOW THAN LATER. OF COURSE, YOU KNOW, IN THAT REGARD. BUT THE GOOD NEWS IS WE'RE GETTING A TAX VETERAN SERVICE [00:15:01] OFFICER. HOPEFULLY IT'LL BE A SHORT DURATION. APPRECIATE YOUR HELP. ABSOLUTELY. SO WE'LL TAKE NO ACTION ON THIS TODAY AND, UH, WE'LL JUST, UH, NOT, NOT ACT ON THAT. AND THEN OUR NEXT MEETING WILL BE ON THE 14TH AND PERHAPS YOU GUYS WILL BE ENOUGH ALONG THAT. OKAY. ANY QUESTIONS? ALRIGHT. THANK YOU VERY MUCH. AND THE NEXT ITEM IS A MOTION TO ADJOURN. MR. MANDY, THAT SECOND. ALL IN FAVOR SAY AYE. OPPOSED? THIS MAY BE A. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.