* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:05] COURT, WE WELCOME YOU THIS MORNING, AND IF YOU WOULD LIKE TO ADDRESS THE COURT HERE, JUST IN A FEW MOMENTS AT OUR, UH, BEGINNING OF OUR MEETING, UH, THERE'S A SIGN IN SHEET. I HAVE TWO PEOPLE THAT HAVE SIGNED IN. IF ANYONE ELSE WISHES TO SIGN IN TO SPEAK TO THE COURT, UH, THAT WOULD BE, UH, NOW WOULD BE THE TIME TO DO THAT. UH, IF NOT, WE WILL BEGIN AND, UH, WE'LL, UH, START WITH OUR INVOCATION. I ASK COMMISSIONER TO DO THAT. THEN WE'LL HAVE PLEDGES TO BOTH OUR AMERICAN FLAG AND THE TEXAS FLAG. YOU UNDERSTAND, THE LORD. WE PRAY FOR YOUR GUIDANCE TODAY AS WE GATHER HERE TO DO THE COUNTY'S BUSINESS. WE PRAY FOR THE, YOU GIVE US THE WISDOM, THE COURAGE THAT WE NEED TO, UH, DO THE BUSINESS CORRECTLY FOR ALL OF OUR TAXPAYERS AND VOTERS. WE PRAY FOR OUR LEADERS AT THE STATE LEVEL, AND ESPECIALLY THE FEDERAL LEVEL AS THEY SEEM TO HAVE LOST THEIR WEIGHT. WE PRAY FOR THE SAFETY OF OUR MILITARY PERSONNEL HERE IN ABROAD. UH, WE PRAY FOR OUR WOUNDED WARRIORS. WE PRAY THAT THEY HEAL, UH, THEM AND THEIR FAMILIES. WE ALSO PRAY FOR THE PROTECTION OF OUR MILITARY. I MEAN, OUR POLICE PERSONNEL AND FIRST RESPONDERS. THESE THINGS WE ASK YOU TO SAY, AMEN. AMEN. PLEDGE TO ACT OF THE UNITED STATES OF AMERICA. CONSIDER THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVIDUAL JUSTICE FOR ALL HONOR. HONORANCE TO THE TEXAS, SAY UNDER GOD. ONE, AN INDIVIDUAL ONE. THANK YOU VERY MUCH. MAY SEAT. I HAVE TWO PEOPLE THAT HAVE REQUESTED TO, UH, SPEAK BEFORE THE COURT AND BE, I DO HAVE A THREE MINUTE TIME LIMIT, AND I'M NOT SURE WHO'S, UH, IS THE COUNTY CLERK, UH, HERE WITH US. ARE YOU TAKING HER PLACE? I'LL, I'LL TIME IT. OKAY. IF YOU'LL TIME IT, UH, FOR, UH, US. AND, UH, FIRST I'D LIKE TO CALL TROY PBE, UH, WHO LIVES AT 14, UH, SEVEN 80 ON COUNTY ROAD FOUR, UH, 40, 60. UH, UH, IF YOU'D LIKE TO COME FORWARD, MR. PBE AND HERE TO THE MICROPHONE. APPRECIATE YOU COMING IN THIS MORNING. THANK, UH, JONES. THANK YOU FOR YOUR TIME. UH, I'M NOT HERE TO COMPLAIN. UH, I'M VERY FRUSTRATED, BUT JESUS GOTTA KEEP ME IN A GOOD FRAME OF MIND, SO I'M GONNA BE FAITHFUL TO HIM. I'M JUST HERE FOR INFORMATION. I WAS ASKED, UH, WHO DO I TALK TO BY MY COMMISSIONER, KYLE MANNING, WHO DO I MAKE A FORM COMPLAINT ABOUT? ROB'S NOT GETTING DONE, PEOPLE NOT DOING THEIR JOBS. MS. MANN EXPLAINED TO ME THAT, UH, BASICALLY THE COMMISSIONER COURT HAS SAID, WE'VE GOT RULES, GOT THEIR OWN, UH, BYLAWS THAT THEY GO BY. THERE'S NOBODY TO COMPLAIN TO, BUT IF Y'ALL HAVE YOUR OWN BYLAWS AND MANUAL PROCEDURES AND ALL THAT, IF THOSE AIN'T GONE BY, WHICH THEY'RE NOT, WHO DO I MAKE FORMAL COMPLAINTS TO? THAT'S MY ONLY QUESTION TODAY. IF Y'ALL ARE HONESTLY SET BY RULES AND REGS, BUT IF Y'ALL CHOOSE OR Y'ALL NOT GOING BY, Y'ALL JUST AIN'T DOING YOUR JOB, WHO DOES THE CITIZENS MAKE FORMAL COMPLAINTS TO? THAT'S IT. Y'ALL GOT MY NAME AND ADDRESS, I GUESS BY WEDNESDAY. THAT'S PROBABLY ADEQUATE TIME TO GET IN CONTACT WITH ME. JUST LET ME KNOW THAT, THAT ANSWER. IF NOT, THEN I'LL JUST DO WHAT I'VE BEEN DOING, UM, WHICH I JUST DO IT ON MY OWN TAXPAYER. I FEEL LIKE I NEED SOME TYPE OF A FOLLOW UP. AND I THINK BY WEDNESDAY IT'D PROBABLY BE A GOOD TIME. UH, GENTLEMEN, THANK YOU FOR YOUR TIME. THANK YOU FOR BEING HERE. NEXT IS ROGER HALTON. YOU GOT A COMPLAINT? MR. ROGER HATTON. HATTON. I'M SORRY MR. HATTON, YOU'D LIKE TO COME UP FORWARD. I WAS MENTIONED. MY NAME IS ROGER HATTON. I'M HERE TO TALK ABOUT COUNTY ROAD 4 0 5 8. UH, WE'VE GOT A SITUATION ON THAT ROAD WHERE AT TIMES WE HAVE TO DRIVE IN THE DITCH TO GET DOWN THE ROAD. ABOUT TWO WEEKS AGO, WE HAD A FIRE, UH, CALL FOR THE FIRE DEPARTMENT TO COME OUT, THOUGHT WE HAD A FIRE GOING. HE GOT THERE ABOUT 20 MINUTES AFTER WE CALLED HIM, AND HE SAID HE NEVER DROVE DOWN THE ROAD LIKE THAT IN HIS LIFE. HE WAS GONNA TALK TO THE COMMISSIONER. EVIDENTLY HE DID NOT. BUT I'M HERE TO TALK ABOUT IT TODAY. WE HAVE GOT A SITUATION WHERE YOU HAVE TO DRIVE IN THE DITCH TO GET IN AND OUT ON THAT ROAD. [00:05:01] ABOUT SIX MONTHS AGO, I TALKED WITH THE COMMISSIONER ABOUT THAT. HE SAID, I WILL SEND A MAN DOWN THAT ROAD TO CHECK IT OUT. I ASKED HIM, HOW OFTEN DID HE DRIVE HIS ROADS TO SEE WHAT KIND OF CONDITION THEY WERE IN. HE SAID, I, I SENT A MAN DOWN THAT ROAD FOR ABOUT A WEEK. WE SAW A TRUCK COME DOWN THE ROAD, PICK UP WITH NUMBER FOUR ON THE SIDE OF IT. I THOUGHT, WE GOING TO GET SOMETHING DONE. IT DISAPPEARED. NOTHING HAPPENED. THE TRUCK'S GONE. I DON'T KNOW WHAT HAPPENED. I WENT BY HIS OFFICE NUMEROUS TIMES TO TRY TO TALK WITH HIM AGAIN. HE'S NEVER THERE. I CALLED HIS ON, ON, ON THE PHONE NUMBER THAT HE'S OUT, GOT ON HIS DOOR TO GET AN ANSWERING MACHINE TO LEAVE A MESSAGE. WE'LL GET BACK WITH YOU. AND I WALKED DOWN TO THE OR DIDN'T WALK, BUT I, I WENT TO THE, UH, COUNTY BARN, WHICH IS JUST DOWN THE ROAD AWAY. THERE WAS NO ONE THERE AT ALL. AND THEY HAD ABOUT 12 TRUCKS SITTING OUT THERE VACANT, JUST SITTING. SOMEONE COULD BE USING TO HAUL BUILDING MATERIAL, ROAD MATERIAL, WHATEVER. ABOUT TWO WEEKS AGO, WE HAD A WRECK DOWN THERE BY THE OSA FEED STORE, KILLED ONE OR TWO PEOPLE. THEY CLOSED 2 74 DOWN AND DEEP DIRT BIG AROUND. AND I CAME AROUND 40, 57. EVERY POTHOLE HAD A NEW PATCH ON IT. IT WAS SO NEW THAT THERE WAS NO TIRE TRACKS ON IT. WHEN YOU DRIVE DOWN THE ROAD TO GET DIRT ON YOUR TIRE AND YOU GO OVER FRESH ASPHALT, YOU LEAVE A TIRE TRACK. THIS WAS NEW. WE LIVE RIGHT ACROSS THE HIGHWAY FROM THAT, JUST A CONTINUATION OF THAT ROAD AND CHANGE THE NUMBER AND THAT'S IT. NOTHING HAS BEEN DONE IN WAY OVER A YEAR. AND THE ROAD IS GETTING WORSE BY THE DAY. AND THIS, THIS RAIN WILL MAKE IT EVEN WORSE BECAUSE WHEN YOU DRIVE DOWN THE ROAD, YOU CAN'T SEE THE POT HOLES. IT LOOKS LIKE WATER. YOU DRIVE IN, YOU WASH THE WATER AND MORE DIRT OUT OF THOSE HOLES EACH TIME YOU DO IT. AND WE NEED SOMETHING DONE. AND I APPRECIATE IT IF YOU WOULD REALLY CONSIDER THAT, BECAUSE THERE'S SEVERAL PEOPLE DOWN THERE THAT, THAT LIVE ON THAT ROAD. AND THERE WAS ONE CAME HERE WITH ME THIS MORNING TIME. WE HAD TO LEAVE BECAUSE OF A DOCTOR'S APPOINTMENT. AND, UH, THANK YOU FOR BEING HERE. THANK YOU FOR LISTENING. SURELY ANYONE ELSE WISH TO ADDRESS THE COURT AT THIS TIME THAT'S NOT SIGNED UP. I'LL MAKE SURE EVERYBODY HAS AN OPPORTUNITY TO SPEAK ITEM IN THE FUTURE. OKAY? ALRIGHT. UH, THE NEXT ITEM IS ROUTINE CORRESPONDENCE. AND DID YOU HAVE A COUPLE OF ITEMS, UH, ON THE TABLE THAT, UH, THAT I, UH, OR YOU PREVIOUSLY RECEIVED? ONE OF THEM IS FROM, UH, UH, ANNETTE LARSON, WHO IS OUR IN DEFENSE, UH, COORDINATOR. AND YOU'LL NOTICE THAT THE, UH, PUBLIC DEFENDER'S OFFICE, UH, WAS, UH, GIVEN 54 CASES DURING, UH, THIS LAST, UH, MONTH, UH, DURING THE MONTH OF MAY AS COMPARED TO 73 LAST YEAR. UH, PRIVATE ATTORNEYS ON THE, UH, WILL, UH, THAT REPRESENT INDIGENT, UH, UH, THE DEFENSE PEOPLE. UH, IT WAS DOWN FROM 88 TO 69. THE, UH, REJECTIONS FOR THE COURT APPOINTED ATTORNEY, UH, FOR, UH, INDIGENT DEFENSE MATTERS, UH, INCREASED FROM 23 TO 35. IN OTHER WORDS, THERE WERE 12 MORE PEOPLE THAT WERE TURNED DOWN. SO THE PERCENTAGE OF REJECT FOR APPOINTMENTS THIS YEAR IS COMPARED TO LAST YEAR IS 22%, UH, AS COMPARED TO 13%. AND ONE ANECDOTAL STORY THAT I WOULD LIKE TO PASS IT ON TO YOU THAT GAVE ME, AS YOU ARE VERY WELL AWARE, THE COUNTY IS REQUIRED BY THE CONSTITUTION OF THE UNITED STATES TO, UH, PROVIDE INDIGENT DEFENSE FOR THOSE THAT TRULY QUALIFY. WELL, IT SEEMS WE HAD A PERSON THAT, I'LL NOT MENTION HIS NAME, THAT HAD BEEN, UH, CHARGED AND, UH, HE WAS REQUESTING AN INDIGENT DEFENSE LAWYER TO BE APPOINTED BY MS. LARSON THAT THE COUNTY WOULD PAY. AND AFTER DOING SOME INVESTIGATION, SHE DETERMINED THAT, UH, HE HAD, UH, $81,928 IN THE BANK. SO OBVIOUSLY HIS, UH, APPLICATION WAS TURNED DOWN. SO THE WORK THAT ANNETTE IS DOING IN, UH, WORKING THROUGH, UH, CHECKING PEOPLE THAT DO REPLY THAT THEY NEED HELP, UH, IS WORKING, AND SHE, UH, SHOULD BE COMMENDED FOR THAT. I JUST FOUND THAT KIND OF, KIND OF . YOU ALSO HAVE A COPY OF THE OFFICE SUPPORT ADMINISTRATION FOR THE, UH, ELECTION IMPROVEMENT PROGRAM, UH, THAT IS ONGOING IN OUR COUNTY. MA'AM, UH, MRS. UH, UH, THE, UH, HUGHES, UH, PRESENTED [00:10:01] THIS TO ME AND I WANTED YOU TO SEE IT. YOU CAN SEE THE IMPROVEMENT, UH, IN THE, UH, PROGRAM OVERALL AS WELL AS THE, UH, UH, FACT THAT OUR NUMBER OF CASES HAVE ACTUALLY DECLINED, WHICH MEANS THAT THE OBJECTIONS DECLINED AS WELL. THEN THE LAST ITEM I HAVE IS THE, I BELIEVE THAT YOU WERE GIVEN IS A COPY OF THE APPRAISAL DISTRICT, UH, PROPOSED BUDGET FOR NEXT YEAR. UH, THIS IS WRAPS ON, UH, THAT BOARD AND IF YOU HAVE ANY QUESTIONS ABOUT THAT, YOU CAN CERTAINLY, UH, PRESENT THOSE WITH HER. ANYBODY HAVE ANY QUESTIONS ABOUT THE, UH, UH, ANY OF THE THINGS THAT WERE GIVEN TO YOU ON CORRESPONDENCE? UH, JUDGE PRECINCT ONE, TWO, AND THREE, THE FOUR ARE SEPARATE. MM-HMM. HE DOES NOT GO THROUGH THE COLLECTIONS DEPARTMENT. HE GOES, HE COLLECTS HIS OWN TAXES OR HE, HE HAS HIS OWN IN PLACE, SO HE WAS NOT PART OF IMPROVEMENT. UH, PAGE FOUR, THE TOP JUDGE ADAMS, UH, CONTINUES TO COLLECT HIS TAXES AND WAS NOT REQUIRED. OTHER QUESTION. NEXT ITEM WOULD BE THE CONSENT AGENDA. AND, UH, WE HAVE THREE ITEMS THERE. ONE IS TO DISCUSS, CONSIDER APPROVING DICTATION OF GUADALUPE, CHRIS AND STEVEN , UH, FOR A RESERVE. DEPUTY CONSTABLES PRECINCT TWO. ITEM B IS TO DISCUSS, CONSIDER APPROVING A BOND FOR JUDGE DENNIS JONES FOR THE COUNTY COURT OF LAW. AND ITEM THREE IS TO, ITEM C IS TO DISCUSS AND CONSIDER APPROVING INTER LOCAL GRIEVANCE FOR ROAD REPAIRS IN THE CITY OF OAK RIDGE, UH, OAK GROVE AND TOUTING ALL LOCATED IN KALIN COUNTY PRECINCT NUMBER ONE. DOES ANYBODY HAVE ANY QUESTIONS ABOUT ANY OF THOSE ITEMS? NOT I'LL ENTERTAIN MOTION TO APPROVE AS PRESENTED. I MAY, COMMISSIONER ZA MAKES THAT MOTION. COMMISSIONER SHANNON, SECONDS. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ITEM NUMBER THREE IS TO, UH, RECEIVE OUR AUDIT REPORT FOR THE FISCAL YEAR 2013 FROM THE FIRM BROWN HILL. AND WE HAVE THE REPRESENTATIVE THAT'S BEEN WORKING IN OUR COUNTY FOR THE LAST SEVERAL MONTHS. JOHN, MAN. JOHN, WELCOME TO THE COURT. THANK YOU FOR BRINGING ALL RAIN WITH YOU ON YOUR DRIVE UP. THINK I BROUGHT ALL OF IT? YES, JUDGE AND COMMISSIONER, THANK YOU FOR LETTING US BE HERE. UM, I THINK WE'RE HERE ABOUT A MONTH OR A MONTH AND A HALF EARLIER THAN WE WERE LAST YEAR. THAT'S DUE TO SOME OF THE IMPROVEMENTS THAT HAVE BEEN MADE, UM, WITH, WITH THE NEW SOFTWARE AND, AND SOME EFFORTS OF SOME OFFICES AROUND THE COUNTY. SO WE APPRECIATE THAT. IF YOU'LL LOOK AT PAGE ONE OF YOUR, UH, BOUND REPORT ACTUALLY HAVE TWO REPORTS. THIS AND THE, UH, GOVERNMENT AUDITING STANDARDS LETTER IN THE BACK. WE'RE REALLY THE ONLY PART OF THIS, UH, FINANCIAL STATEMENTS THAT ARE OURS. OUR RESPONSIBILITY IS TO EXPRESS AN OPINION ON THE NUMBER THAT'S PRESENTED, THE FINANCIAL STATEMENTS, THE DISCLOSURES, ALL OF THOSE THINGS ARE THE RESPONSIBILITY OF THE COUNTY. SO THIS REPORT HERE, ALTHOUGH IT'S BEEN EXPANDED TO THREE PAGES, IS, IS PROBABLY ONE OF THE MOST IMPORTANT PARTS OF THIS FINANCIAL REPORT. UM, I KNOW THAT Y'ALL HAVE RECENTLY ISSUED SOME NEW BONDS IN JANUARY, AND ANY TIME YOU ISSUE NEW BONDS, YOU HAVE TO GET A FINANCIAL RATING. THEY LOOK AT THIS AND THEY MAKE SURE THAT THE AUDIT REPORTS LOOK GOOD AND SEE WHAT STATUS THAT THE COUNTY'S IN. AND THIS, THIS REPORT HERE IS WHAT WE REFER TO AS AN UNMODIFIED REPORT, WHICH MEANS WE DID NOT HAVE ANY MODIFICATIONS TO THAT REPORT. UM, THERE ARE FOUR TYPES OF OPINIONS THAT WE CAN GIVE ON FINANCIAL STATEMENTS, AND THE UNMODIFIED IS THE HIGHEST LEVEL OF ASSURANCE THAT WE CAN PROVIDE. AND WHAT THAT MEANS IS THAT THERE WERE NO MODIFICATIONS EITHER TO THE NUMBERS OR FROM THE DISCLOSURES THAT WE NEEDED TO, TO PRESENT UNDER GAP. SO, UM, Y'ALL HAD A UNMODIFIED OPINION IN THE PAST, BUT JUST WANTED TO MAKE SURE THAT Y'ALL UNDERSTOOD WHAT OUR RESPONSIBILITY WAS AS AUDITORS AND, AND WHAT YOUR RESPONSIBILITY IS AS THE COUNTY. JOHN, WHAT ARE THE FOUR? UH, OBVIOUSLY THE UNMODIFIED REPORT IS THE TOP. WHAT, WHAT ARE THE OTHER? THERE'S MODIFIED, THEN THERE'S, UM, UNQUALIFIED AND THEN THERE'S ADVERSE. OKAY. SO, SO THIS PARTICULAR ADVERSE WOULD BE SOMETHING LIKE WHERE YOU PRESENTED US A SET OF NUMBERS AND WE COULD DO NO TEST WORK AND FIGURE OUT ANYTHING THAT WAS CORRECT. WE WOULD JUST SAY, LOOK, THIS IS WHAT YOU GAVE US. THESE NUMBERS ARE WRONG. SO THIS IS THE TOP REPORT CARD? YES. OKAY. AND Y'ALL, YOU'VE HAD THAT BEFORE, BUT I JUST WANNA MAKE SURE THAT, THAT WE POINT THAT OUT. THAT THE STATE LAW RESPONSIBILITY FOR THE FINANCIAL STATEMENT, THANK YOU, THE SAFETY THAT YOU HAVE, ANY OF THEM BREAKS THIS TOP OF NOTE. QUITE [00:15:01] A FEW. I MEAN, YOU HAVE SOMETHING LIKE A IFICATION. IT HAS TO BE SOMETHING PRETTY STRONG THAT YOU CAN'T DETERMINE IS CORRECT, OR A TRANSACTION THAT DOESN'T HAVE A LOT OF HISTORICAL BACKGROUND ON HOW, HOW TO BOOK, OR YOU'RE NOT REAL SURE IS THE NUMBER THAT'S BEING PRESENTED THE RIGHT NUMBER. UM, OR THERE'S PLACES WHERE THE INTERNAL CONTROLS ARE SO POOR THAT, THAT YOU CAN'T RENDER AN OPINION AND SAY, YEAH, YOU KNOW, THE CONTROLS ARE GOOD ENOUGH TO MAKE SURE THAT NUMBERS THAT ARE GOING IN HERE PROPERLY. UM, PAGE FOUR STARTS THE MANAGEMENT DISCUSSION AND ANALYSIS. THIS IS A, A DOCUMENT THAT'S ACTUALLY PREPARED BY THE COUNTY AND IT, IT'S REALLY A NARRATIVE OF WHAT HAPPENED DURING THE YEAR. IT KIND OF TALKS ABOUT YOUR ENDING NET ASSETS, TALKS ABOUT WHAT HAPPENED DURING THE YEAR. UM, IF YOU LOOK ON PAGE SIX AND SEVEN, IT ACTUALLY HAS THE, UH, COMPARISON OF THIS YEAR'S NUMBERS TO LAST YEAR'S NUMBERS. AND, UH, KIND OF TALKS ABOUT ANY NEW CHANGES IN DEBT OR ANY NEW CHANGES IN CAPITAL ASSETS. UH, IT JUST KIND OF GOES THROUGH AND TALKS ABOUT A LOT OF THE, OF THE TOPICS THAT HAPPENED DURING THE YEAR. UH, UM, I'M NOT GONNA SPEND A LOT OF TIME ON THAT DOCUMENT, BUT IT IS THERE. AND I KNOW A LOT OF PEOPLE DON'T LOOK AT FINANCIALS ALL DAY LIKE WE DO. SO LOOKING AT THAT COMP, THAT PIECE OF THE REPORT DOES HELP EXPLAIN MORE ABOUT THE NUMBERS THAN, THAN WHAT WE'RE GOING TO, UH, JUST BY LOOKING AT THE NUMBERS. IF YOU LOOK AT PAGE 11, THIS IS YOUR STATEMENT OF NET POSITION OR YOUR BALANCE SHEET. AND THIS IS ALL FUNDS PUT TOGETHER. AND THIS ALSO INCLUDES THE COUNTY'S, UH, CAPITAL ASSETS AND DEBT. THE ONE THING I'D LIKE TO POINT OUT IS DOWN AT THE BOTTOM, UM, YOUR NET POSITION, THAT NUMBER IS ESSENTIALLY IF YOU GOT RID OF ALL OF YOUR ASSETS THAT YOU REPORTED AND PAID OFF ALL OF YOUR LIABILITIES, WHAT WOULD BE LEFT? THAT NUMBER'S POSITIVE AND ALL THE CLASSIFICATIONS BETWEEN THERE ARE POSITIVE. SO THAT'S SOMETHING, I KNOW THAT YOUR BOND RATING GOT UPGRADED IN JANUARY, AND I THINK ONE OF THE THINGS THAT THEY LOOKED AT ARE, ARE FINANCIAL TRENDS TRENDING UP OR ARE THEY TRENDING DOWN? AND IF YOU LOOKED OVER THE LAST FEW REPORTS, SOME BALANCE NUMBERS, THAT ASSET NUMBERS HAVE BEEN GOING UP SLOWLY, BUT THEY DO SEE IMPROVEMENT AND, AND THAT'S WHAT THEY'RE REFLECTING HERE. UM, THE BIG THINGS THAT ARE IN HERE, YOUR CAPITAL ASSETS WITH TOTAL ABOUT $24 MILLION. THAT'S ALL THE EQUIPMENT BUILDINGS. I KNOW PEOPLE HAVE BEEN HERE TODAY TALKING ABOUT ROADS. YOUR INFRASTRUCTURE IS ON HERE. AND THEN YOUR OTHER PART THAT'S IN HERE, THAT'S NOWHERE ELSE IN THE REPORT IS YOUR LONG-TERM LIABILITIES, WHICH COMPRISED SOME CERTIFICATES OF OBLIGATION, SOME OUTSTANDING LEASES AND THINGS LIKE THAT. SO NOTHING HERE IS OUT OF THE ORDINARY. THE NET POSITION NUMBERS LOOK GOOD. UM, ONE THING THAT DID CHANGE HERE IS THERE WAS AN OUTSTANDING LAWSUIT THAT FINALLY GOT SETTLED WHERE WE ACTUALLY HAD A LIABILITY. THE COUNTY HAD A LIABILITY BOOKED, THAT NUMBER WAS TAKEN OFF, AND THAT NUMBER IS REFLECTED OVER ON PAGE 12 IN THE EXTRAORDINARY ITEM AND GAIN ON EXTINGUISHMENT OF DEBT. AND THAT'S REALLY WHAT WE DID THAT THAT DIDN'T DO ANYTHING TO DOLLARS FOR THE COUNTY OTHER THAN REMOVING OUTSTANDING DEBT THAT NO LONGER MEETS THE CRITERIA TO BE WHAT WAS A LIABILITY. BUT SURE, Y'ALL ARE ALL FAMILIAR. YEAH, WHICH WAS NEARLY A MILLION DOLLARS. THAT'S RIGHT. I THINK IT WAS A, YOU KNOW, WE TOOK IT OFF HERE. IT WAS 922,000. SO 'CAUSE THAT NUMBER, ONCE IT HAD BEEN PUT ON THE BOOKS, THERE WAS ALSO A CAVEAT THAT YOU HAD TO ACCRUE INTEREST ON IT TOO IN CASE THAT WAS EVER PAID. SO THAT NUMBER GREW, THAT NUMBER'S BEEN TAKEN OFF OF BOOKS AND YOU NO LONGER HAVE THAT LIABILITY LISTED, WHICH IS LIKE, JUDGE SAID, THAT'S A MILLION DOLLARS. THAT'S FAIRLY SIGNIFICANT. SO I JUST WANTED TO MAKE SURE THAT, THAT WE POINTED THAT OUT AND SHOWED YOU WHERE THAT WAS REFLECTED IN THE FINANCIAL STATEMENTS. IF YOU LOOK ON PAGE 13, THIS IS A BALANCE SHEET OF, OF THESE ARE YOUR MAJOR FUNDS, YOUR GENERAL FUND, YOUR GENERAL ROAD BRIDGE, YOUR DEBT SERVICE, ALL MEET THE CRITERIA TO BE PRESENTED AS MAJOR FUNDS. AND AGAIN, YOU CAN SEE A FAIRLY BASIC FINANCIAL STATEMENT HERE. UH, CASH AND CASH EQUIVALENTS, UNCOLLECTED TAXES, AND YOUR UNCOLLECTED FINE BEING YOUR LARGEST ASSET. AND YOUR LIABILITIES, UH, PREDOMINANTLY ARE, UH, ACCOUNTS PAYABLE, WHICH IS JUST BILLS FOR SERVICES THAT HAVE BEEN PROVIDED BEFORE YOUR END, BUT PAID AFTER AND DEFERRED REVENUE, WHICH IS ESSENTIALLY ALL OF YOUR UNCOLLECTED PROPERTY TAX MONEY AND UNCOLLECTED COSTS. SO AGAIN, IF YOU LOOK THERE, UH, ALL THE FUND BALANCE NUMBERS THERE AT THE BOTTOM ARE DEPOSITED. THEN I'LL GO OVER THOSE. UH, ON THE NEXT FINANCIAL STATEMENT, YOU'LL LOOK ON PAGE 16 AND 17. UH, I KNOW ONE OF THE NUMBERS THAT, THAT, THAT IS HEAVILY RECOGNIZ AS GENERAL FUND FUND BALANCE, WHICH ENDED UP AT ABOUT 1.8 MILLION. THAT'S UP SIGNIFICANTLY FROM, UH, JUST TWO OR THREE YEARS AGO. UM, THIS YEAR THERE WAS AN ISSUANCE OF DEBT THAT'S IN THERE. SO THAT NUMBER IS HIGHER BECAUSE OF THAT NEW DEBT JUST BECAUSE OF THE WAY THAT THOSE THINGS GET REPORTED. BUT, UH, EVERYTHING ELSE ON THIS FINANCIAL STATEMENT LOOKS RIGHT IN LINE. YOUR DEBT SERVICE FUND [00:20:01] BALANCE NOT WHERE IT NEEDS TO BE. GENERAL ROAD BRIDGE HAS A, HAS SOME CUSHION THERE, UH, WITH MONEY THAT'S BEEN COLLECTED. SO THERE'S NOTHING ON THE FINANCIAL STATEMENTS OTHER THAN THE GENERAL FUND FUND BALANCE, WHICH I KNOW THAT Y'ALL ARE IN THE PROCESS OF DOING BUDGETING RIGHT NOW. GFOA RECOMMENDS THAT THAT BE ABOUT THREE TO THREE AND A HALF MONTHS OF EXPENDITURES. AND YOU KNOW, Y'ALL, Y'ALL NEED TO GET A LITTLE BIT CLOSER TO THAT TO STAY IN LINES WITH, WITH WHAT PEOPLE RECOMMEND AS, AS OPERATING CAPITAL. JUST BECAUSE, YOU KNOW, THERE'S ALWAYS THINGS LIKE FLOODS AND DIFFERENT THINGS THAT YOU CAN'T PLAN FOR WHEN YOU DON'T HAVE ADEQUATE FUND BALANCE. THE ONLY WAY TO TO, TO HELP PAY FOR THAT SOMETIMES IS, IS LUCKILY THERE'LL BE A GRANT OR YOU HAVE TO GO OUT AND GET SHORT TERM FINANCING TO, TO BRIDGE THE GAP BETWEEN, YOU KNOW, PROPERTY TAX MONEY AND THINGS LIKE THAT. SO JUST TO POINT OUT THAT THAT IS ON THE LOW SIDE, BUT IT IS GETTING BETTER AND IT'S BETTER THAN IT'S BEEN IN A WHILE. BETTER THAN BEING 1.7 MILLION IN IN THE NEXT. YES, I WOULD AGREE WITH THAT. PAGE 23 ARE SOME NOTES TO THE FINANCIAL STATEMENTS, UH, SIMILAR TO THE MDNA. UM, IN ORDER TO HAVE A FULL SET OF FINANCIAL STATEMENTS IN ACCORDANCE WITH GAP, YOU HAVE TO HAVE FOOTNOTES THAT HELP EXPLAIN, UH, WHAT HAPPENED DURING THE YEAR. UM, IF YOU'LL LOOK, JUST TO GIVE YOU AN EXAMPLE OF, I CALL PAGE 32 KIND OF SHOWS YOU YOUR INCREASES AND DECREASES IN CAPITAL ASSETS. UH, IF YOU LOOK ON PAGE 34, IT TALKS ABOUT, UH, LONG-TERM DEBT. AND YOU CAN SEE THERE, THERE WAS AN INCREASE THERE WITH SOME TAX NOTES AND SOME LOANS THAT WERE DONE. BUT YOU CAN ALSO SEE THERE WERE A LOT OF DECREASES DUE TO, TO REGULARLY SCHEDULED PAYMENTS AND THINGS OF THAT NATURE. SO DEBT WAS DOWN ABOUT SIX TO 700,000 OVER LAST YEAR. AND THERE'S ALSO SOMETHING THAT I WOULD LIKE TO POINT OUT JUST TO KEEP IN MIND. IF YOU, IF YOU'LL LOOK ON PAGE 37, STARTING WITH YOUR FISCAL YEAR 2015 REPORT. I'M NOT GONNA GO INTO A LOT OF DETAIL ON THIS, BUT JUST WANT TO MAKE YOU AWARE, UH, IN THE PAST, AS LONG AS YOU MADE YOUR ANNUAL REQUIRED CONTRIBUTION TO TO T-C-D-R-S, ALL THAT SHOWED UP EXPENDITURE AND NOTHING WAS EVER DONE OTHER THAN THAT AND DISCLOSED WHAT WAS HAPPENING THERE IN YOUR FUND AT T-C-D-R-S. BUT NOW WITH THE IMPLEMENTATION OF GASB 68, WHICH STARTS IN 2015, THERE'S ACTUALLY GOING TO START BEING A NEW NUMBER PUT ON IT. IF YOU LOOK ON PAGE 38, IT'S CALLED YOUR UNFUNDED OR YOUR UAAL. THAT'S ESSENTIALLY THE NUMBER THAT T-C-D-R-S SAYS THAT THE COUNTY'S PENSION IS UNDERFUNDED. THIS IS GOING TO NOT JUST BE SOMETHING THAT'S UNIQUE TO KAUFMAN. THIS IS SOMETHING THAT'S GOING TO BE IN EVERYBODY'S FINANCIAL STATEMENTS THAT'S A GOVERNMENTAL ENTITY, CITY, COUNTY, ANY OF THOSE TYPE OF THINGS THAT PARTICIPATE IN THESE TYPE OF RETIREMENT FUNDS. SO REALLY WHAT'S GOING TO HAPPEN IS IN 2015, WE'RE GOING TO HAVE TO START ACCRUING A NUMBER ROUGHLY ABOUT THAT SIZE. IT'S NOT GONNA BE THAT EXACT NUMBER 'CAUSE THEY'RE STILL WORKING OUT EXACTLY WHAT NUMBER'S GOING TO GO IN THERE. IT'S NOT GOING TO AFFECT YOUR MONTHLY BUDGETING, IT'S NOT GOING TO AFFECT ANYTHING OTHER THAN NOW WE'VE GOTTA PUT A, A NUMBER IN THE LIABILITY SIMILAR TO WHAT WE HAVE TO DO WITH THE BENEFITS LIABILITY. AND I DO BELIEVE, I THINK JUDGE JUST FORWARDED ME AN EMAIL, THERE IS SOME THINGS FROM T-C-E-R-S THAT THEY'RE GOING TO START TALKING TO YOU GUYS ABOUT THINGS THAT YOU CAN POSSIBLY DO TO KEEP THAT NUMBER UNDER CONTROL, MAYBE EVEN START SHRINKING IT AND JUST KIND OF GIVE YOU SOME OPTIONS OF, OF WHAT THAT'S GOING TO BE. BUT AS FAR AS WHAT YOU BOOK DAY TO DAY, THAT'S NOT GOING TO CHANGE AT ALL. AND WE'VE ALREADY TALKED TO A LOT OF THE FINANCIAL AIDING AGENCIES, EVEN THOUGH THAT NUMBER'S NEVER BEEN HAVING TO BE DISCLOSED BEFORE, THEY'VE ALREADY BEEN TAKING THAT INTO ACCOUNT WHEN LOOKING AT THESE PEOPLE'S FINANCIAL RATING BECAUSE THEY KNOW THAT ULTIMATELY THAT LIABILITY'S OUT THERE. RIGHT. AND THE OTHER THING, THE LATEST NEWS WE RECEIVED FROM T-C-D-R-S IS THE FACT THAT WE, BECAUSE OF INVESTMENTS THAT THE ENTIRE, UH, FUND DID SEE A HUGE IMPROVEMENT, YOU'RE STILL SUFFERING FROM WHAT HAPPENED IN 2008, 2009, 2010. SO, RIGHT. UH, THAT'S, THAT SHOULD MAKE A UH, DIFFERENCE. WE'VE STILL GOT A WAYS TO GO, BUT, UH, AND IT'S STATING THAT, AND THAT'S, THAT'S THE ONE PROBLEM WITH THIS NUMBER IS THAT MONEY IS OWED AND THE WAY THAT YOU CALCULATE WHAT'S ACTUALLY BEING SATISFIED OR WHAT'S OWED IS DEPENDENT ON SO MANY THINGS THAT ARE EDUCATED GUESSES. LIKE TRYING TO FIGURE OUT WHAT THE RATE OF RETURN ON THE STOCK MARKET'S GOING TO BE OR, OR HOW LONG PEOPLE ARE GOING TO LIVE OR HOW LONG PEOPLE ARE GOING TO WORK WITH THE COUNTY. AND THOSE ARE ALL PARTS OF HOW THAT NUMBER GETS CREATED. SO IT IS AN ESTIMATE, BUT IT IS A NUMBER THAT Y'ALL DO OWE. SO IN, IN SOME FORM OR FASHION THAT MONEY IS, IS OWED. AND REALLY THE ONLY TIME THAT WOULD EVER IMPACT ANYTHING REALLY IS IF EVERYBODY CAME IN AT THE SAME TIME AND RETIRE ON THE SAME DAY AND EVERYBODY, [00:25:02] YOU KNOW, JUST RETIRE AT THE SAME TIME. RIGHT. SO REALLY THAT'S MORE OF AN INFORMATIONAL NUMBER. IT IS OUT THERE. YOU DON'T HAVE TO PUT IT ON NEXT YEAR, BUT IN 15 THAT NUMBER WILL START SHOWING UP. SO YOU WILL SEE A LIABILITY BEING PUT ON WITH NOT ANYTHING TO FUND IT, JUST TO GET Y'ALL PREPARED AND, AND LET Y'ALL KNOW THAT WHEN 15 COMES GOING, MAN, WHAT, WHAT HAPPENED? YOU KNOW, JUST KIND OF TRYING TO LAY THE, THE GROUNDWORK FOR THAT. UM, THE OTHER PART THAT I WOULD LIKE TO GO OVER IS IF YOU GO TO PAGE 64, WE ALSO HAVE TO DEAL OUR AUDIT UNDER GOVERNMENT AUDITING STANDARDS. YOU WERE NOT SINGLE AUDIT DECISION, WHICH MEANS YOU DIDN'T SPEND OVER $500,000 OF FEDERAL OR STATE FUNDS. BUT WE STILL HAVE TO DO OUR AUDIT ON OUR GOVERNMENT AUDITING STANDARDS. AND WE DIDN'T HAVE TWO FINDINGS THAT WE HAD THIS YEAR OVER INTERNAL CONTROLS. WE DID NOT HAVE ANY FINDINGS IN THE COMPLIANCE AREA. AND STARTING ON PAGE 66, THESE ARE SOME FINDINGS, UH, THAT WE HAD. IT'S AGAINST THE EMPLOYEE, UH, COMPENSATED ABSENCES. Y'ALL RECENTLY SWITCHED SOFTWARE AND THE COUNTY IS IN THE PROCESS OF GETTING ALL OF THOSE ITEMS ONTO THAT SYSTEM OR IN A SYSTEM THAT'LL ACCRUE THAT NUMBER A LOT EASIER THAN IT'S BEEN DONE IN THE PAST. YOU SEE, IT'S BEEN ON AN EXCEL SHEET, VERY DIFFICULT TO TO GO THROUGH. AND THIS YEAR WE DID HAVE TO MAKE AN ADJUSTMENT BACK TO 2012 TO TO CORRECT SOME OF THE NUMBERS THAT WERE ON THERE. BUT IF YOU LOOK HERE, THE COUNTY, UH, DOES OFFER, UH, A MANAGEMENT RESPONSE, UH, A CONTACT PERSON IN AN ANTICIPATED COMPLETION DATE. THE OTHER THING THAT WE HAD WAS, UH, OVER CREDIT CARD COMPLIANCE. DID YOU HAVE CAN, CAN WE GO BACK TO THIS FINDING, UH, UH, 12 20 13 0 0 1 AND UH, I THINK WE ALL AS ELECTED OFFICIALS NEED TO BE COGNIZANT OF THE FACT OF THE POLICY THAT WE HAVE. AND I'LL JUST HIGHLIGHT THIS BECAUSE I READ THROUGH THIS OVER THE WEEKEND KIND STUFF DOWN, UH, THAT IT SAYS THE COUNTY IS NOT FOLLOWING THE POLICY IS SET UP FOR ACCRUAL. I'M READING ON CALLS, UH, ABOUT HALFWAY DOWN. THE COUNTY IS NOT FOLLOWING THE POLICY. IT HAS SET UP FOR ACCRUAL OF COMPENSATED ABSENCES. THE BENEFITS DEPARTMENT STATES THAT ELECTED OFFICIALS DOESN'T GIVE A NAME, BUT IT SAYS ELECTED OFFICIALS THAT STRIKES PRETTY CLOSE TO THE HOME, UH, ARE OVERRIDING THE SYSTEM BY ALLOWING EMPLOYEES TO CARRY MORE TIME THAN THEY ARE ALLOWED BY THAT POLICY. THE BENEFITS DEPARTMENT ALSO FEELS THEY DO NOT HAVE THE AUTHORITY TO TELL ELECTED OFFICIALS THAT THEY HAVE EMPLOYEES WITH MORE HOURS THAN THEY ARE ALLOWED BY THE POLICY. UH, THE EFFECT OF THIS IS, IS THAT THE COUNTY'S BENEFIT COURT CHIEF HAS HAS EMPLOYEES WITH MORE TIME THAN ALLOWED BY COUNTY POLICY. IT ALSO HAS ALLOWED EMPLOYEES TO BE COMPENSATED FOR BALANCES THAT ARE IN EXCESS OF COUNTY POLICY LIMITS. YOU'VE MADE A RECOMMENDATION FOR THAT. AND I BELIEVE THAT'S BEEN DISCUSSED WITH OUR, UH, OUR UH, HR DEPARTMENT AS WELL. UH, ANYTHING ELSE THAT WE NEED TO DO OTHER THAN FOLLOW OUR OWN POLICY, THAT THAT WOULD BE A, A HUGE START THAT WOULD FIX THAT, THAT WOULD REALLY FIX. AND I'M NOT TRYING TO PUT YOU ON THE POLICY. NO, NO, NO. THAT'S WHAT WE'RE HERE BECAUSE THIS IS A FINDING THAT MEANS WE ARE SUPPOSED TO DO SOMETHING ABOUT IT. SO EVERY ELECTED OFFICIAL THAT HAS PEOPLE THAT HAVE MORE HOURS ACCUMULATED THAN THEY'RE SUPPOSED TO NEEDS TO TAKE CARE OF THAT. RIGHT. AND THAT, THAT'S PART OF THE REASON WHY THIS NUMBER IS SO HARD TO GET IS BECAUSE THERE'S A LOT OF PEOPLE IN THERE THAT HAVE MORE THAN WHAT'S ALLOWED. SO WE HAVE TO GO THROUGH AND MAKE SURE THAT THE NUMBER THAT'S BEING APPROVED AS A LIABILITY DOES NOT EXCEED THAT NUMBER. OKAY. SO REALLY THAT NUMBER SHOULDN'T GO OVER IN THE SYSTEM BECAUSE YOU COULD NEVER, AND THAT POLICY WAS ADOPTED BY PERMISSION. PERMISSION. THAT CONCERNED ME. MYSELF ALSO WAS READING THAT ONE WHO ELECTED OFFICIALS WERE, AND I CHECKED WITH LORI, LORI BACK THERE, ME . SHE SAID THAT I BELIEVE THAT ALL ELECTED OFFICIALS ARE FOLLOWING THE POLICY. IS THERE SOMETHING THAT WE DON'T KNOW ABOUT SOMEWHERE? WELL, THAT SPREADSHEET THAT WE HAVE TO DO STILL HAS PEOPLE ON THERE THAT, THAT HAVE OVER THE ACCRUED AMOUNTS. NOW WE, WE DIDN'T SEE ANY, WE HAVE SEEN SOME THINGS WHERE PEOPLE HAVE GOT PAID, BUT I THINK THAT WOULD BE SOMETHING THAT MAYBE Y'ALL SHOULD GO THROUGH AND, AND DETERMINE, YOU KNOW, 'CAUSE WE HAVE TO LOOK AT THIS BRIEFLY. WE CAN OFFER LIMITED ASSURANCE. WE CAN'T GO THROUGH AND LOOK AT EVERY TRANSACTION BECAUSE WE'D BE HERE. I THINK THIS DEPARTMENT HEAD SHOULD NOT ELECTED OFFICIALS BECAUSE I BELIEVE ALL ELECTED OFFICIALS ARE POLICY. LAURA, YOU'D LIKE, UM, AS OF THIS MORNING, EVERYBODY IS IN COMPLIANCE BY FAR EXCEPT FOR SOME PEOPLE AT THE CHILDREN'S SHELTER THAT I [00:30:01] HAVE NO CONTROL. OKAY. WELL WE HAVE, UH, WE WILL CERTAINLY MAKE SURE THAT THE BOARD OF THE CHILDREN'S SHELTER IS INFORMED OF THAT. THEY HAVE BEEN AWARE FROM ME. I SEND EMAILS TO THEM CONSTANTLY LETTING 'EM KNOW THAT THEY'RE OVER. OKAY. WE WILL MAKE, I'LL FOLLOW UP WITH THEM AND MAKE SURE THEY'RE AWARE OF THIS FINDING. BUT EVERY OTHER DEPARTMENT IS DOWN. THEY'RE, THEY'RE OUT. THEY'RE AN OUTSIDE AGENCY THAT THE COUNTY'S NOT REPORTED HERE. RIGHT. AND, BUT EVIDENTLY THEY HAVE NOT BEEN FOLLOWING THE POLICY. BUT GOOD NEWS AT THE END OF 2013, SEPTEMBER THE 30TH, WE WERE IN COMPLIANCE EXCEPT FOR THAT ONE. OR HAVE, HAVE PEOPLE BROUGHT THEMSELVES INTO COMPLIANCE SINCE THEN? UM, I CAN'T GIVE YOU EXACT DATE OF WHEN THEY ARE, BUT I KEEP 'EM PRETTY CLOSE EYE ON IT AND THEN THEY GET OVER BY JUST A LITTLE BIT. WE TAKE CARE OF IT. SO. OKAY. SO WE'RE, WE'VE MADE IMPROVEMENTS IN THAT REGARD. EXCELLENT. OKAY. SO HOPEFULLY WE'LL BE ABLE TO IN THE 14 YEAR RIGHT. SEE THAT SHEET. BUT THAT'S BEEN CLEANED UP. SEE THAT THAT'S ALL BEEN CLEANED UP. 'CAUSE YOU KNOW, WE WERE OUT HERE IN FEBRUARY SO SOME OF THOSE PEOPLE COULD HAVE COME INTO COMPLIANCE AFTER THAT AND THINGS LIKE THAT. SO WE CAN DEFINITELY DOUBLE CHECK THAT WHEN WE COME OUT NEXT YEAR. GOOD. THAT'S GOOD INFORMATION TO HAVE. THANK YOU. AND THE OTHER THING WAS, UH, THE CREDIT CARD COMPLIANCE, AGAIN, YOU DO HAVE A POLICY THAT WAS ADOPTED IN 2012 AND WE'RE STILL SEEING SOME, ALTHOUGH THERE HAS BEEN IMPROVEMENTS MADE. I WANT TO POINT THAT OUT. THERE ARE STILL SOME RECEIPTS THAT GET, I MEAN SOME UH, CREDIT CARDS THAT ARE GETTING PAID WITHOUT THE RECEIPT BACK UP AND THERE ARE SOME THAT STILL HAVE BALANCES ON 'EM WHERE THERE ARE SOME LATE FEES AND THINGS LIKE THAT. AND AGAIN, NONE OF 'EM THAT WE FOUND WERE MATERIAL OR BIG, BUT THERE SHOULD BE NO, YOU SHOULDN'T BE PAYING ANY FEES OR ANY KIND OF THING LIKE THAT UNLESS CREDIT CARDS. AND YOU REALLY LIKE TO SEE THE ORIGINAL INVOICE WHEN YOU, WHEN THOSE CREDIT CARDS GET PAID. 'CAUSE IF IT JUST SAYS WALMART AND IT'S $800 AND YOU DON'T HAVE A RECEIPT, I DON'T KNOW IF THAT'S A TV OR, OR IF IT'S SUPPLIES. RIGHT. AND, AND, BUT AGAIN, THAT IS THE EXTREME MINORITY. BUT WHAT WE'RE LOOKING FOR IS PEOPLE THAT LOOK AT THE COUNTY, THEY WANNA MAKE SURE THAT THERE'S FINANCIAL, YOU KNOW, ADHERENCE TO FINANCIAL POLICY AND WHEN YOU'RE, YOU KNOW, PAYING LATE FEES ON CREDIT CARDS AND THINGS, THAT'S SOMETHING THAT IT'S GOT A LOT BETTER. BUT THERE STILL NEEDS TO BE SOME IMPROVEMENT MADE. Y'ALL, Y'ALL DONE. PART OF THE HARD PART IS TO COME UP WITH A POLICY. NOW THE NEXT PART PART IS TRYING TO MAKE SURE THAT THAT PEOPLE FOLLOW. AND I THINK WE'VE MADE HEADWAY IN THAT REGARD AND I COMPLETELY AGREE. YEAH, I FIGURED YOU WOULD STAND UP. I'D LIKE TO ADDRESS THE COURT ON THAT ISSUE WHEN OUTSIDE AUDIENCE. OKAY. BUT THEN, UM, IF YOU LOOK STARTING ON PAGE 69, THERE WERE SIX FINDINGS IN LAST YEAR'S REPORT. TWO OF THEM ARE STILL HAVE BEEN, HAD IMPROVEMENTS MADE BUT ARE STILL GETTING WORKED. ON THE OTHER FOUR, WE DID NOT SEE ANY INSTANCES OF ANY OF THOSE ITEMS OCCURRING AGAIN. SO, UM, AS AN OUTSIDE AUDITOR WE MAKE RECOMMENDATIONS. WE ARE GLAD TO SEE THAT THE COUNTY IS TRYING TO, UM, LOOK AT SOME OF THE THINGS THAT WE RECOMMEND AND, AND TRY TO MAKE SOME IMPROVEMENTS SO THAT SOME OF THOSE THINGS, UH, DON'T CONTINUE TO HINDER THE FINANCIAL, UH, WHEREWITHAL OF THE COUNTY. SO FOR EXAMPLE, IF YOU LOOK ON PAGE 70, UH, ITEM 2012 DASH TWO REGARDING THE TRANS UH, GRANT TRANSACTION THAT HAS BEEN RESOLVED. YES. UH, SAME THING ON BOTTOM ITEM 2012 DASH THREE, UH, THAT HAS BEEN RESOLVED, I BELIEVE 2012. THREE IS THE COMPENSATED ASSETS COMPENSATED, WHICH WE BELIEVE NOW HAS BEEN RESOLVED. YES. AND THEN THE INTERNAL CONTROLS OVER PAYROLL. UH, THAT WAS A FINDING IN 2012 AND THAT HAS BEEN, UH, RECTIFIED I BELIEVE, UH, UH, HANDLED IT'S THE INTERNAL CONTROLS HAVE BEEN. AND THEN, UH, 2012 DASH FIVE, UH, DEALING WITH COUNTY FINES RECEIVABLE THAT IS NOW RECTIFIED. AND THE BIG ONE LAST YEAR WAS THE CAPITAL ASSETS. RIGHT. AND THOSE HAVE ALL BEEN PUT INTO THE NEW SYSTEM. YEAH. AND WE HAD THAT ABOUT THE FIRST WEEK OR WEEK AND A HALF THAT WE WERE AT FIELD WORK. SO BEFORE THAT WAS SOMETHING THAT WAS ALWAYS WORKED ON AFTERWARDS. SO THERE WAS SIGNIFICANT IMPROVEMENT MADE THERE. THE BALANCES ROLLED OVER 'EM, THOSE ARE BIG NUMBERS I MENTIONED EARLIER THERE'S $25 MILLION IN CAPITAL ASSETS IN THE COUNTY. SO HAVING THOSE ROLLED OVER DEPRECIATION, CALCULATING THE WAY IT SHOULD WAS A, WAS A VERY GOOD IMPROVEMENT. DO YOU REMEMBER HOW MANY FINDINGS YOU HAD THE FIRST YEAR YOUR FIRM DID THE AUDIT? UH, IT WAS DOUBLE DIGITS. I MEAN IT WAS PROBABLY 12. YEAH, THAT'S KIND OF WHAT I REMEMBER. 12, 13, 12 TO 13 RANGE. SO WE'RE NOW DOWN TO TWO THAT NEED TO BE RESOLVED AND, AND THOSE HAVE BEEN BEING WORKED ON. YEAH. WE JUST SEE SOME ROOM FOR IMPROVEMENT STILL WITH THOSE. [00:35:01] OKAY. JACK, BEFORE WE MOVE ON, DO YOU WANT TO ADDRESS THE CREDIT CARD? I WOULD, UH, I'D LIKE TO START OFF WITH, UH, THE, UH, WALMART CARDS WERE, UH, I GUESS WHAT WE'RE TALKING ABOUT. WELL THERE WAS, THERE'S VARIOUS ONES I DIDN'T HAVE. UH, WELL I CAN ASSURE YOU THE PROCUREMENT CARD AND THE FUEL CARD ARE ALL TURNED IN TIME AND THEY'RE ALL PAID TIME. CAN'T, CAN'T ADDRESS. I WE'RE TALKING ABOUT OLD FUEL CARDS THAT WERE GIVEN PRIOR TO, UH, KAREN COMING ON BOARD, WHICH I SEE I'VE GOT A GOOD, I'VE GOT A GOOD RESOLUTION FOR THAT THIRD PAGE THERE YOU'LL SEE, UH, SECOND 2 62 0 11 L BELIEVE IT'S OF THE, UH, CODE, UH, MENTIONED THAT THE, UH, PURCHASING AGENT MAY HAVE, UH, PEOPLE ASSIST HIM IN PURCHASING, UH, VIA CREDIT CARDS. AND TYPICALLY LIKE THE CODE OF CRIMINAL PROCEDURES AND THE GOVERNMENT CODE, TWO KEY WORDS ARE MAY AND SHALL. AND SO THE SYSTEM, I MAY HAVE PEOPLE ASSIST ME WITH CARDS, BUT I CAN TELL YOU AFTER DAY I SHALL CANCEL THE WALMART CARD. I'LL, SO WE WILL, UH, THE CARD TODAY START TODAY. YOU SEEM PRETTY CERTAIN AT THAT TIME I'M AND I DID, I DID NOT MENTION WHEN YOU WERE READING THE IMPROVEMENT OR, OR SOME OF THE THINGS IN THE CREDIT CARD POLICY. I BELIEVE JACK DID MENTION THE FUEL MAN AND THAT IS GOING TO BE A BIG HELP. AND THAT'S ALREADY BEEN BEING DONE AND I THINK IT'S BEEN VERY WELL RECEIVED I BELIEVE AS WELL. SO AGAIN, VAST IMPROVEMENT. OKAY. I'M SORRY BUT GO AHEAD JOHN. BUT THAT'S, THAT'S REALLY ALL I HAVE. MR, DO YOU HAVE ANY QUESTIONS OF THE UH, OUTSIDE AUDITOR AS WE ALL KNOW? ANYBODY GOT ANYTHING THEY WANT TO ASK? UH, I WOULD, I DUNNO IF THERE'S BEEN SOME, UM, INVESTIGATION ABOUT OUR, IN OUR OFFICER. DID THAT REQUIRE EXTRA WORK ON YOUR FIRM TO DO THAT? WELL, FROM, FROM WHAT WE HAD YES. ABOUT, I CALCULATED IT BY $1,500 OF EXTRA WORK. BUT BECAUSE OF THE SENSITIVITY OF THOSE ITEMS, WE NEVER REALLY WERE, THERE WAS NOTHING REALLY TO CHECK BECAUSE WE WERE NEVER, BECAUSE THEY WERE INVESTIGATIONS, WE COULDN'T GO IN AND SAY, WELL THIS IS THE ACCUSATION, THIS IS WHAT WE CAN GO TEST. SO THE THINGS THAT, THAT I DID HERE, I DID GO THROUGH THE GA AND GET THROUGH SOME THINGS AND I LOOKED AT OUR INTERNAL CONTROL REPORTS AND THAT'S REALLY ABOUT ALL I COULD, COULD DID. SO AS FAR AS YOU'RE CONCERNED, WE'VE GOT A CLEAR RECORD AND IT COSTS US 1500. THAT'S FROM THE THINGS THAT WE LOOKED AT? YES. OKAY. OTHER PEOPLE HERE TODAY THAT WOULD LIKE TO MAKE, UH, COMMENTS OR HAVE QUESTIONS FOR OUR OUTSIDE AUDITOR? JUDGE? CHIEF JUDGE IF I MAY, UM, I JUST WANTED TO ASK JOHN A COUPLE OF QUESTIONS. UM, THERE HAD BEEN SOME ALLEGATIONS REGARDING THE AUDITOR, UH, SPECIFICALLY ALLEGATIONS REGARDING EITHER MISUSE OF FUNDS OR MISSING FUNDS. DID YOU FIND ANY EVIDENCE OF EITHER MISUSE OF FUNDS OR MISSING FUNDS? YEAH. AND UH, THERE WAS ALSO AN ALLEGATION THAT THERE WAS NO PROPER OVERSIGHT OF GENERAL FUND LEDGER ITEMS. DID YOU YOU FIND ANY EVIDENCE OF THAT? NO. UH, YOU HAVE INDICATED THAT WE HAVE AN UNMODIFIED OPINION, WHICH IS THE HIGHEST LEVEL OPINION POSSIBLE. IS THAT CORRECT? YES, SIR. AND DID YOU FIND THAT OUR COUNTY AUDITORS FOLLOWING ALL PROPER PROCEDURES AND CONTROLS OF THE THINGS WE LOOKED AT? YES. DO YOU HAVE ANY CAUSE OF CONCERN ABOUT ANYTHING IN THAT OFFICE? NO. UM, THE COUNTY COMMISSIONERS HAVE ADOPTED PURCHASING POLICIES AND CREDIT CARD POLICIES, UH, EMPLOYEE COMPENSATION POLICIES, UH, OF THE FINDINGS THAT YOU HAVE MADE, ARE THOSE FINDINGS PERTINENT TO THE COUNTY AUDITOR'S OFFICE OR TO OTHER DEPARTMENT? UH, PRETTY MUCH TO OTHER DEPARTMENTS. I MEAN, I THINK THE AUDITOR ALWAYS HAS SOME OVERSIGHT AND DOES SOME CHECKING ON THOSE THINGS, BUT PREDOMINANTLY OTHER AREAS. UH, DO YOU FIND ANY FAILURE ON THE AUDITOR'S PART TO COMPLY WITH ANY OF THOSE PROCEDURES? NOT THAT WE'VE SEEN, NO. AND, UH, DO YOU FIND A HIGH DEGREE OF TRANSPARENCY IN THAT OFFICE OR A LOW DEGREE OF TRANSPARENCY FROM WORKING WITH HER? WE, IT'S A HIGH LEVEL. I MEAN, WHEN WE ASK QUESTIONS, WE GET THE INFORMATION THAT, THAT WE'VE REQUESTED. WE GET IT AS QUICK AS WE CAN. I GET CALLS THROUGHOUT THE YEAR WHEN DIFFERENT KINDS OF TRANSACTIONS COME UP THAT ARE DIFFERENT. SO I FEEL THE LEVEL OF ASSURANCE THERE WAS WAS VERY GOOD. [00:40:02] AND DID YOU FIND YOUR OFFICE COOPERATIVE IN ASSISTING YOU IN CONDUCTING YOUR AUDIT? I DID. DID YOU HAVE ANY COMPLAINTS ABOUT ANY CONDUCT ON HER PART WHATSOEVER? NOT DURING THE AUDIT, NO SIR. ANY OTHER TIME? NO. UM, DO YOU FIND THE WORK THAT SHE'S DOING TO BE TRUSTWORTHY IN YOUR OPINION? YES. UH, ARE THERE ANY RECOMMENDATIONS THAT YOU WOULD HAVE FOR HER CONDUCT AND HER USE IN THE THINGS THAT WE'VE INTERACTED WITH HER? NO. ALRIGHT. VERY WELL, THANKS VERY MUCH. ANYBODY ELSE THAT HAS ANY QUESTIONS OF THE OUTSIDE HOME? DID YOU VISIT EACH DEPARTMENT? EACH ELECTED OFFICIALLY DEPARTMENT? A LOT OF THEM REVIEW THEIR BOOKS. A LOT OF THEM, NOT ALL OF THEM. I DON'T HAVE THE AMOUNT OF THE NUMBERS IN FRONT OF ME, BUT WE, WE DID A LOT OF THEM. OKAY. OTHER COMMENTS FROM ANY ONE? I'M PROUD OF A REPORT FOR IT. THAT'S GOOD. GOOD. SHOULD BE DO WHAT? WE SHOULD BE PROUD OF IT. IS THAT CORRECT? YES. GO FROM 13 ADAMS IN IN THE FIRST YEAR. FIRST COUPLE YEARS THAT I WAS HERE, UH, DOWN TO TWO. I'M JUST SO PROUD OF EVERYBODY IN THE COUNTY AND ALL THE COOPERATION THAT, THAT WE'VE GOTTEN FROM, UH, DEPARTMENT HEADS. I KNOW WE STILL GOT WORK TO DO. THERE WILL ALWAYS BE WORK TO DO IN THIS COUNTY, BUT, UH, I APPRECIATE YOUR DILIGENT EFFORTS, JOHN AND I APPRECIATE KAREN AND ALL HER SUPPORT AND JACK FOR BEING SO DILIGENT ABOUT ALL THESE POLICIES. 'CAUSE IT'S, IT'S, UH, ALL THESE PEOPLE THAT IT MADE A DIFFERENCE IN TERMS THIS BUDGET FROM A DEFICIT TO A POLICY AND I APPLAUD ALL OF IT. OKAY. JUDGE, IF I COULD JUDGE WHY, UH, OR DALEY, I'M SORRY. OKAY. IF I COULD BECAUSE I, I'M SORRY I'VE NOT MET YOU. YOU ADDRESSED THE ISSUE ON EARLY WHILE THE DA'S OFFICE. I THINK IT'S A GOOD TIME TO MAKE A STATEMENT. I DON'T HAVE QUESTIONS. I WAS THROWN OFF OF THAT. UM, BECAUSE YOU ALLUDED TO AND THROUGH EMAIL WE CORRESPONDED ABOUT, UM, THE CRIMINAL NATURE AND YOU DIDN'T HAVE ANY INFORMATION ABOUT THAT. SO I'D LIKE TO ANNOUNCE SOME OF THE WORK THAT OUR OFFICE DID AND, AND SO I, I BROUGHT MY FILE WITH ME BECAUSE I WANTED TO GO OVER IN MY MIND WHAT HAPPENED. AND I THINK THIS IS THE APPROPRIATE TIME BEFORE THE COURT ACTS ON THE OUTSIDE AUDIT. OKAY? I JUST DIDN'T WANT TO BE OUT ORDER. UM, JOHN, THERE WERE COMPLAINTS THAT WERE MADE, UH, ACTUALLY TO THE CONSTABLE IN PRECINCT ONE, UH, BY INDIVIDUALS. AND THAT MATTER WAS THEN TURNED OVER TO SHERIFF DAVID BURNS. AND HE, WITH HIS SUGGESTION, HE REQUESTED, HE THOUGHT IT WAS A GOOD IDEA. HE GAVE ME AN IDEA BECAUSE WE ALL KNEW THE SUBJECT OF THE INVESTIGATION, WHICH WAS KAREN COOPER IN THE SENSE AS THE AUDITOR AND ALSO SOME OF THE PEOPLE MAKING COMPLAINTS THAT I THEN REQUESTED THE TEXAS RANGERS TO INVESTIGATE THE ALLEGATIONS IN THE MATTER OF KAREN COOPER. AFTER COMPLETION OF THE INVESTIGATION, MY OFFICE SUBMITTED THE RANGER'S FINDINGS. I DECIDED TO GO TO THE GRAND JURY AND THEY CONVENED LAST FRIDAY, WHICH WAS JUNE THE SIXTH. UH, 2014, THE GRAND JURY ISSUED ITS FINDINGS OF A NO BILL ON THOSE ALLEGATIONS. UM, I HAVE A COPY OF THAT DOCUMENT WHERE THE FOREPERSON NO WILL. I THOUGHT IT WAS BEST IN THIS INSTANCE BECAUSE I KNEW MS. COOPER, I KNEW SOME OF THE PEOPLE THAT WERE MAKING THE ALLEGATIONS THAT IT WAS BETTER TO HAVE A BODY, IN THIS CASE, THE GRAND JURY TO REVIEW THE EVIDENCE AND RENDER A DECISION AS OPPOSED TO A SINGLE DECISION MAKER, WHICH WOULD BE ME. AND I WAS CAPABLE MAKING THE DECISION AS THE DA, BUT I THOUGHT IT WOULD BE A MORE NEUTRAL AND A BETTER WAY TO HAVE SOMEONE REVIEW THAT INFORMATION. SO THEIR DECISION ON JUNE 6TH, WITH THAT, NO BILL CONCLUDES ANY FURTHER CRIMINAL INVESTIGATION OF MY OFFICE. I CAN ASSURE YOU OF THAT, OF THE FACTS AND THE ISSUES AND THE EVIDENCE THAT WERE RAISED AND THAT ARE CONTAINED IN THIS FILE. SO WITH THEIR FINDINGS AND THEIR PRESENTATION, THAT MATTER IS CLOSED TO MY OFFICE. AND SO THERE IS NO FURTHER ACTION IF THAT HAS ANY WAY IMPENDED OR HAS ANY RED FLAG IN YOUR MIND. IT'S A CLOSED MATTER. YES. DOES ZACH MAKE YOU HAVE QUESTIONS FOR ME? NO. GOOD COMMISSIONERS. ANY COMMISSIONER, ANYBODY HAS ANY QUESTIONS FOR THE DISTRICT ATTORNEY? THANK [00:45:01] YOU FOR INFORMING. I HAVE ANOTHER GOOD REPORT. YEAH. SO JUST TO CLARIFY AND I THANK YOU WERE VERY CLEAR, BUT FOR SIMPLE PEOPLE LIKE ME THERE, UH, THERE WAS A TEXAS RANGER INVESTIGATION, I BELIEVE YES SIR. THAT, UH, WORKED ON FOR A NUMBER OF DAYS AN OUTSIDE AGENCY AND THEN YOU AS WELL, YOU HAD A GENERAL WHEN YOU HAD A GRAND JURY, UH, INVESTIGATION AND THAT REVIEWED THE RANGERS REPORT AND THEIR RECOMMENDATION IS NO BILL. SO AS FAR AS YOU'RE CONCERNED, UH, AND YOU'RE THE PERSON THAT WOULD MAKE THAT DECISION, THE CRIMINAL INVESTIGATION OF THE, UH, CURRENT COUNTY AUDITOR IS COMPLETED. YES, IT IS CLOSED. I CAN'T BE ANY CLEAR REDUNDANT. ANYBODY HAVE ANY QUESTIONS ABOUT THAT? OKAY. IF NOT, I'LL ENTERTAIN A MOTION TO ACT ON ITEM NUMBER THREE, CONSIDERING THE APPROVAL OF THE, UH, ACCEPTANCE, NOT APPROVAL, BUT THE ACCEPTANCE OF THE, UH, UH, OUTSIDE AUDIT FOR FUNDING YEAR 20 13 20 14. SO MAY HAVE A MOTION FROM COMMISSIONER MANNING TO HAVE SECOND. SECOND, UH, COMMISSIONER NIK SECONDS. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A THE PUBLIC. JOHN, THANK YOU VERY MUCH FOR YOUR HARD WORK AND UH, APPRECIATE YOU WORKING WITH OUR COUNTY AS WE'VE GONE THROUGH THIS PERIOD OF TIME, WHICH HAS BEEN PRETTY UNUSUAL FOR ALL OF US. THANK YOU. THANK YOU. OKAY, ITEM NUMBER FOUR IS TO DISCUSS AND CONSIDER APPROVAL OF THE TEXAS DEPARTMENT OF TRANSPORTATION LOCAL PROJECT ADVANCED FUNDING AGREEMENT FOR THE STATE HIGHWAY 34 NORTH PROJECT FOR US. 1 75 INTERCHANGE TO STATE HIGHWAY 2 43 IN KAMAN COUNTY IN THE AMOUNT OF $950,000 FOR FUNDING TO COME FROM THE 2013 UH, UH, ROAD BOND PROGRAM, STRATEGIC FUNDING NUMBER 1 28. OH AND I THINK, UH, COMMISSIONER ROSA HAVE DISCUSSED THIS, I BELIEVE. AND, UH, ANYBODY HAVE ANY QUESTIONS, UH, OF THAT? I WAS HOPING THE WILL BE HERE TODAY. I'M SURE THE WEATHER. I THINK WE SHOULD JUST MAKE IT PUBLIC THAT, UH, THE NINE $50,000 ISN'T COME FROM THE STRATEGIC PORTION. THERE'S $3 MILLION IN THERE FOR UNKNOWN CIRCUMSTANCES. AND WE'RE GONNA SPEND THAT 950 UNKNOWN CIRCUMSTANCES IN PRECINCT ONE TO FACILITATE THE START OF THIS PROJECT, WHICH IS THE REASON WE HAD THE MONEY THERE. RIGHT. AND THE CONSTRUCTION SHOULD START HOPEFULLY ON THIS IS THE NORTH PROJECT. BUT I UNDERSTAND THAT BOTH PROJECTS ARE GOING START THIS SUMMER. THEY, UH, THEY MORE ENOUGH CONTRACT ON THE NORTH PROJECT, UH, THEY CONTRACT ON THE SOUTH PROJECT I THINK IN THE NEXT 30 TO 60 DAYS. UH, JUST ASSIGNMENT. THINK WE WE'RE DOWN TO POSSIBLY ONE PARCEL ON THE RIGHT WAY. IT'S GOING LONG WAY VERY WELL WITH THE HELP OF THE CITY AND THE INDIVIDUALS INVOLVED, PRIVATE INDIVIDUALS INVOLVED. AND OUR CONSULTANT OPTIMISTICALLY, IT'LL SAVE THREE OR $4 MILLION OF WHAT THE ORIGINAL GUESS WAS. THE ORIGINAL GUESS WAS WAY HIGH. THERE'S NO DOUBT ABOUT THAT. BUT WE'RE GONNA, WE'RE DOING WELL AND TO GIVE THIS MONEY TO GET THIS PROJECT STARTED. THE MONEY WE GOT IS THE SIMPLEST, MAKE SURE WE GET THIS. AND JOHN LONG HAS APPROVED, WE HAVE APPROVED THIS ENTIRE 600 PAGE DOCUMENT ALONG WITH OUR CONSULTANT AGREED THAT THIS IS VERY, THIS IS WHAT WE NEED TO. ANYBODY HAVE ANY QUESTIONS ABOUT THIS PRECINCT? YOU, I JUST WANT TO ADD IT'S A, UH, GREAT JOINT EFFORT BETWEEN THE STATE, THE COUNTY AND THE CITY. AND UH, I'M REALLY PROUD TO SEE IT HAPPEN AND, AND BREAK LOOSE AND EVERYBODY WORK TOGETHER AND UH, FUNDING THAT WE PROJECT. SO YOU SAY THE SOUTH, THE SOUTH END OF THE 34 PROJECTS SHOULD BE LET IN THE NEXT 30 DAYS. 30 60 DAYS. IT'S A PASTURE FUNDING PROJECT BETWEEN, YOU KNOW, THE CITY OF POLAND AND RIGHT. WE'RE NOT INVOLVED RIGHT WAY. RIGHT. SO BOTH PROJECTS WILL PROBABLY TAKING PLACE AT THE SAME TIME. VERY CLOSE. YEAH. PROBABLY OVER WRAP. YEAH, IT'S A GOOD THING ACTUALLY. MAY GET BETTER BID. YEAH. ALRIGHT, ANYBODY ELSE HAVE ANY QUESTIONS? NOT I'LL ENTERTAIN A MOTION TO APPROVE THIS, UH, PROJECT. SO MAY UH, COMMISSIONER ROSA MAKES THAT [00:50:01] MOTION. DO WE HAVE A SECOND? SECOND. COMMISSIONER SHANE SECONDS. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. BOTH OPPOSED? ITEM NUMBER FIVE IS HERE FOR POOL TO, UH, DISCUSS AND CONSIDER ATTENDING, UH, AMENDING, I'M SORRY, AMENDING THE CA COUNTY INDIGENT HEALTHCARE PROGRAM. GOOD MORNING. GOOD MORNING. UM, I SHORT SWEET. WHAT I'M ASKING FOR IS JUST TO, TO DO AN TO ONE OF MY FORMS AND BASICALLY IT'S JUST LETTING OUR CANCER PATIENTS, UH, BE AWARE THAT WE WILL ONLY BE ABLE TO COVER X-RAYS AND BLOOD WORK AND WE'LL NOT BE ABLE TO COVER SURGERIES AND CHEMOTHERAPY. AND THAT KEEPS US IN LINE WITH WHAT YEAH, BECAUSE OF THE COST OF THE RESEARCH I'VE DONE, THE COST OF THE SURGERY AND THE THERAPY AND EVERYTHING AND DUE TO OUR CAP LIMIT WE WOULD NOT BE ABLE TO FINISH ANY KIND OF TREATMENT. SO IT'S MY RECOMMENDATION THAT WE LET THEM BE AWARE OF THAT WHEN THEY COMES TO I. OKAY. DOES ANYBODY HAVE ANY QUESTIONS, DESIRE ABOUT THIS? THAT'S ONLY CHANGE. YES. AND THAT'S THE ONE THAT STARRED HIGHLIGHTED YES. THOUSAND? YES, THAT'S THE RIGHT. ANY QUESTIONS ABOUT THAT? ANYBODY NOT? I'LL ENTERTAIN A MOTION TO, UH, ACT UPON THE RECOMMENDATION FROM THE UH, INDIGENT HEALTH COORDINATOR. I MADE A MOTION FROM COMMISSIONER MANNING AND THE SECOND, UH, COMMISSIONER. ANY OTHER DISCUSSION? ALL THOSE THE PAPERS SAY AYE. AYE. THOSE OPPOSED. THANKS JUDGE. NEXT WE HEAR, UH, FROM TANYA IFF, WHO IS NOT HERE TODAY TO PRESENT AND ACCEPT THE TAX ASSESSOR COLLECTIVE REPORT FOR 2014. BUT WE DO HAVE HER ABLE ASSISTANT HERE, SO THANK YOU. C MORNING. OKAY, FOR C COUNTY COLLECTIONS FOR THE MONTH OF APRIL, WE HAD $234,937 AND 13 CENTS ON THE DELINQUENT ROLL WE COLLECTED 57,380 AND 24 CENTS. THE ROAD BRIDGE FOR THE MONTH OF APRIL WE COLLECTED 35,550 AND 48 CENTS. AND THE DELINQUENT WE COLLECTED 6,925 AND 37 CENTS. AND WE DID ADD THE LINE, UH, FOR ROLLBACK TAXES THAT HE WAS THE TOTAL FOR. UM, THIS IS FISCAL YEAR TOTAL TO THE KAMAN COUNTY AND TO THE ROAD BRIDGE AS REQUESTED BY JUDGE BRIDGEWOOD. SO WE SHOW THROUGH THIS BUDGET YEAR ARE THROUGH, YEAH, THIS FISCAL YEAR 59,000 HUNDRED IN, IN, UH, ROLLBACK TAXES. YES. AND THE GENERAL FUND. AND 7,005. YES, I KNOW WE HAVE SOME BIG PROJECTS THAT ARE OUT THERE THAT HAVE NOT CALCULATED THAT'S TRUE. AND IS WORKING ON THOSE. FIND OUT WHAT'S HAPPENING WITH THAT. GENTLEMEN, DO YOU HAVE ANY QUESTIONS? UH, FOR THE UH, TAX ASSESSOR'S OFFICE? I DO WE ACCEPT THE REPORT? OKAY. WE HAVE A MOTION TO ACCEPT. COMMISSIONER CLARK, WE HAVE A SECOND. SECOND. COMMISSIONER SECONDS. ALL IN FAVOR TO SAY AYE A. SO THANK YOU VERY MUCH. WE'LL TELL TANYA YOU DID A GOOD JOB. THANK YOU VERY MUCH. . UH, ITEM NUMBER SEVEN IS TO HEAR FROM SHERIFF BURNS TO DISCUSS AND CONSIDER APPROVAL TO APPLY FOR THE FUNDING YEAR 2014 LOCAL EDWARD BURN MEMORIAL JUSTICE ASSISTANT PROGRAM GRANT, BETTER KNOWN AS JAG IN THE AMOUNT OF 12,828. THIS IS A, UH, FEDERAL GRANT THAT, UH, APPLIED FOR, HAS MULTIPLE THAT'S GOOD. ONE IS IT'S UH, CRIME MAPPING AND CRIME ANALYSIS. UH, IT ALSO, UH, I THINK THE, UH, CAPABILITY OF INFORMATION, ACCESS INFORMATION AS CRIME. WE, WE GET A LOT OF CALLS FROM PEOPLE THAT ARE THINKING ABOUT MOVING WHAT THE CRIME IS IN CERTAIN AREAS AND THAT KIND OF THING. GIVE US A LOT. I THINK IT GIVE US A LOT BETTER WHERE WE NEED TO CONCENTRATE. WE CAN KIND OF DO THAT BY THE NEGATIVE REPORT, BUT IT HELPS IF WE'VE [00:55:01] GOT AN OVERALL PICTURE, WE CAN SEE WHAT THE TREND IS. IF WE CAN TRACK AND THIS IS WHERE THEY CAN ACTUALLY GO ONLINE. AND SO CHECK THAT BE ON THE COUNTY WEBSITE OR YES, I, ON PROBABLY NEXT, WHAT DO YOU CALL IT ANYWAY, PLUG, WHATEVER THAT, IT PROBABLY COULD GO MAIN WEBSITE ALSO. AND THERE'S NO, THERE'S NO MATCHING. ALRIGHT, ANY QUESTIONS OF THE SHERIFF CONCERNING THIS GRANT? IT'S A GRANT THAT'S OUT THERE FOR US TO APPLY IF WE DON'T APPLY FOR SOMEBODY ELSE'S. THAT'S BASICALLY HOW IT WORKS. MS. CARTER, BE ADMINISTERING THIS GRANT OR WOULD IT BE YOUR PERSONNEL OUT THERE? WELL IT WOULD BE, WE'LL GRANT, Y'ALL HAVE TO APPROVE THE GRANT WHEN IT COMES IN ONCE. I'LL MAKE THAT MOTION. ALRIGHT, WE HAVE A MOTION MR. SHANE, A SECOND. COMMISSIONER MANNING, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. ITEM NUMBER EIGHT IS TO DISCUSS AND CONSIDER APPROVING INKIND PAYMENT OF 5.3% TO ENCOURAGE TECH STOP TO PRIORITIZE THE OFF SYSTEM BRIDGE PROGRAM, BRIDGE REPLACEMENT ON COUNTY ROADS 3 41 51 2 7 9 3 24, 2 6 2 AND 40 83 IN COLTON COUNTY. COMMISSIONER SHANE, ASK THAT THIS BE ADDED TO OUR AGENDA. SO COMMISSIONER, UH, I FELT LIKE SINCE UH, WE'RE ABLE TO GET SOME MATCHING FUNDS FROM THE STATE ON OUR BRIDGES AND THAT THEY WOULDN'T START A MURDER WITH US PARTICIPATE AND I FELT THIS WAS A GOOD DEAL FOR OUR COUNTY TO GET THESE BRIDGES MOVE FORWARD. SO YOU'RE TALKING ABOUT A CASH OUTLAY OF 5.3%? YEAH. WHICH IS PROBABLY ABOUT $50,000. YEAH, WELL IT'S ACTUALLY CAN BE IN KIND. YEAH, WELL THAT'S WHAT, THAT'S WHAT WE DEALT WITH PREVIOUSLY WAS AN IN KIND BECAUSE WE BUILT, WE BUILT A BRIDGE DOWN THERE ON 40 68 AND IT COVERED THE WHOLE COUNTY. YEAH. AMOUNT, AMOUNT AND UH, WE DIDN'T HAVE TO OUT LAY CASH. WELL, AND THE WAY IT'S ON THE AGENDA IS THE INKIND PAYMENT FIVE THREE SINCE WE'RE AN ECONOMICALLY DISADVANTAGED COUNTY. SO ALL THESE ROADS, UH, THESE WERE THE ROADS I BELIEVE WE DISCUSSED WITH HAL, UH, STANFORD, UH, WHEN WE HAD OUR WORKSHOP LAST WEEK. UH, AB OBEY PAUL, THIS IS A READY TO WORK ON, WHAT WAS IT? ABOUT $3 MILLION WORTH OF WORK I THINK, WASN'T IT? OKAY. ARE YOU AWARE OF ONE OF THESE BRIDGES? COUNTY ROAD. WHICH 2 62. WHERE IS 2 62? IT'S IN BETWEEN COUNTY ROAD 2 62 BRIDGE. I ABOUT IT BECAUSE IT'S ROAD ROADS. HE INHERITED 2 6 2 STARTS OFF AT 1 48 GOES OFF IN THE BOTTOM OF THE STOPS AND THEN IT STARTS ON BACK OVER ON UH, 20 25 78. THERE'S A TWO 80 DRUG THIS SIDE OF BEDROOM LANE, RIGHT. IT GOES OFF IN THE BOTTOM OF THE STOPS. THIS BRIDGE IS IN BETWEEN THIS WOODEN BRIDGE ACROSS CREEK IS IN BETWEEN THOSE TWO COUNTY RECORDS. DOES NOT LISTED ON THE MAP OF THE COUNTY ROAD IS IT USED NO PASTURE. SO DO WE NEED TO IT WAS ON A I I HAD TOLD ABOUT THAT BEFORE THE COMPANY. THEY, UH, THEY WRITTEN, YOU KNOW, A LETTER FROM THE COUNTY JUDGE REQUEST BE TAKEN OFF AND, BUT IT WAS ON HIS LIST I BELIEVE THAT HE COMMITTED TO US. AND TO PRIORITIZE LIST, I THINK WE NEED TO WORK ON PRIORITIZE LIST THAT BECAUSE ACCORDING TO LETTER CHECK DO ON SEPTEMBER 18, THEY DO HAVE 1 51 2, 7, 9 3, I DON'T REMEMBER THE COUNTY COST 40, ABOUT $41,000 EITHER MATCH OR ANY KIND. BUT THEN THEY ALSO HAVE US A LIST OF UH, ABOUT 10 MORE BRIDGES THAT WE COULD BE. AND WHAT WHAT YOU WANT TO DO IS LET TEXT ABOUT FIX THE DIFFICULT ONES. IF WE'RE GOING DO AN ANY KIND THING, WE NEED TO PICK OUT A BRIDGE [01:00:01] THAT WE CAN FIX ON OUR OWN TO TAKE OFF THEIR LIST. BECAUSE ONCE COMES OFF THEIR LIST, IT'S, IT'S NO LONGER THEIR RESPONSIBILITY. IF WE DO, IF WE DO A CAR, IT'S NOT A CERTAIN 20 FOOT SPAN OR SOMETHING LIKE THAT, PUT A TRAIN CAR IN THERE, IT'S NO LONGER A BRIDGE, BUT IT'S ON IT, IT'S AN OLD WOOD BRIDGE. WE CAN DO THAT FAIRLY INEXPENSIVE. LET THEM DO THEIR CONCRETE BRIDGES ON ROADS THAT NEED TO HAVE A CONCRETE BRIDGE ON. AS OPPOSED AS LAST TIME WHERE THEY BUILT SOME CONCRETE BRIDGES WHERE YOU HAD TO HAVE MUD BOOTS TO GET DOWN THERE TO EVEN LOOK AT THE BRIDGE. YOU CAN'T GET TO THE GRID UNLESS YOU'RE ABOUT THESES WERE GIVEN US, GIVEN TO US IN THE WORKSHOP THAT YOU WERE NOT ABLE TO ATTEND THE OTHER DAY. AND SO IF IF WE, IF WE NEED TO COME BACK AND REVISE THESE, WE CERTAINLY CAN DO THAT. IT MAY NOT BE A GOOD IDEA THE TABLE UNTIL WE UH, ESPECIALLY ON THIS TWO 60. SO THIS 2 62 GOES IN TO THE BOTTOM AND THEN TIES IN THE BED LAYING ON THE OTHER SIDE. NO, NO, NO. IT'S JUST CLOSE TO THAT AREA BACK HERE. THAT'S WHY I SAID LAN'S JUST CLOSER TO IT. IT COMES IN FROM PRECINCT ONE GOING THIS WAY OFF TO 25, 78 OR HALF MILE AND STOPS. IT STARTS ON 1 48. IT USED TO BE PRECINCT TWO AND THAT'S IN PRECINCT ONE. AND IT COMES BACK IN THAT BOTTOM, MAYBE ABOUT A MILE HE STOPS. AND THAT BRIDGE WAS NO WOODEN BRIDGE IN THERE. IT'S NOT ON OUR THIS, THIS, THIS IS NOT THE LIST THAT THIS GIVE US A WORKSHOP. IT'S NOT ON 2 62. 2 62. THEY HAD FOUR BRIDGES. BUT THESE ROADS THAT WE COULD REPLACE OURSELF ARE SAMUEL'S ROAD COUNTY ROAD 3 21 COUNTY ROAD 3 38 TRUCK STREET AND VILLE, WHICH THERE'S A PORTION THAT, THAT BRIDGE MAYBE IN THE CITY. I DUNNO THAT FOR SURE. COUNTY ROAD 41 0 6, COUNTY ROAD, 41 0 6, COUNTY ROAD 40 12 COUNTY ROAD 40 83. COUNTY ONE 15 COUNTY ONE 10 AND COUNTY ROAD 40 11. MY SUGGESTION WOULD BE TO GET TOGETHER TO SEE WHO, WHICH ROAD, WHICH BRIDGE CAN BE REPLACED BY THE COUNTY EFFICIENTLY AS NEEDED. LET DO THE OTHER ONES AS OUR MATCH AND IT DOESN'T. MONEY COMES OUT OF A SEPARATE BRIDGE ACCOUNT FOR WELDING BRIDGE. IT DOESN'T COME OUT THE PRECINCT TO DO, TO DO THAT WORK. SO THEY'VE GOT THE FOUR 11 BRIDGE ON THAT, ON THAT LIST. SEE ABOUT EIGHT, NINE, BEEN ABOUT NINE YEARS SINCE THEY COMPLETELY REDID IT. FOUR 11 BRIDGE. THIS IS GO TO LACY FOUR. YEAH, IT'S GOT, IT'S GOT 36 INCH BEANS ON TWO FOOT CENTERS WITH CONCRETE DECK, ALL THAT. THAT'S THE ONE WE DID ON OUR OWN. YEAH, I MEAN IT'S GOOD. IT'S GOOD TO GO. I MEAN, I'VE BEEN UP UNDER AND ALL BID. IT'S, IT'S GOOD. I'M NOT, BUT IT'S, YEAH, IT DOESN'T SHOW ANY VISIBLE SIGNS. I'M SORRY. WHERE AND TEAR ANYTHING. THOSE ARE THOSE THREE BRIDGES. 1 15, 1 10. AND LIST IS NOT DEFICIENT AND LOW PRIORITY, RIGHT? THEY'RE PASSING. WELL, WE'RE, WE'RE GOING TO NEED TO HAVE A WORKSHOP I THINK NEXT WEEK. WE PRIORITIZE. YEAH, BACK PRIORITIZE, DECIDE WHICH ONE YOU WANT. SO, UH, IS THAT OKAY, KEN? WE OKAY, WE'LL TABLE THAT AND I HAVE A MOTION TO DO SO. SO MAY UH, COMMISSIONER MANNY MAKES A MOTION, MR. SHANE. SECOND. ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. ITEM NUMBER NINE IS TO DISCUSS AND CONSIDERED ADVERTISING A REQUEST FOR A TAX COLLECTION SOFTWARE. UH, BELIEVE YOU HAVE ANY INFORMATION ON THAT. YES SIR. GENTLEMEN, YOU MAY REMEMBER THAT AT THE WORKSHOP, UH, THE TAX ASSESSOR, UH, DESIRE TO LOOK AT SOME NEW SOFTWARE. THAT'S WHAT WE'RE DOING HERE. UH, PROPOSING THAT WE CLOSE THE BID ON, UH, THURSDAY, JULY THE THIRD, 10:00 AM AND WE OPENED THE BID, UH, THIRD JULY THE THIRD AT 10:30 AM UH, WE'LL HAVE A PRE-BID, UH, FOR UH, JUNE THE 24TH AT 2:00 PM AT SOUTH CAMPUS. UH, COURT'S APPROVAL. I'LL PUT A COMMITTEE TOGETHER. IT'LL PROBABLY ASSIST OF, UH, A COUPLE FROM TAX OFFICE ONE, IT AND [01:05:03] COURT. THE RECOMMENDATION. RECOMMENDATION. ANYBODY THIS TAX COLLECTION SOFTWARE, UH, WHAT WOULD IT BE REPLACING? IS IT, ARE THEY, ARE THEY HAVE SOFTWARE NOW THAT'S END OF LIFE, SO TO SPEAK, OR I, I BELIEVE THAT SHOW AUTOMATION AND ALL FURTHER TO IT DIRECTOR, IS THAT CORRECT? UH, YES. WE CURRENTLY HAVE TRUE AUTOMATION, SAME SOFTWARE THAT THE APPRAISAL OFFICE HAS. I, I THINK YOU MAY REMEMBER THAT BACK IN THE DAY IT WAS QUESTION, WE GET THE SAME SOFTWARE AS THE DISTRICT. I THAT'S NOT WORKING. REQUEST TEXAS. WE WILL, UH, I'LL SEND A COPY OF ATION AND LET REVIEW ALL THESE. WHERE WOULD FUNDING COME FROM? I, I'M ASSUMING THAT WE CURRENTLY PAY A, UH, MAINTENANCE, UH, MISSION IN DECEMBER TO THIS AND WE OWN IT OUTRIGHT. WE ONLY PAY, WE PAID 27,000 A YEAR IN MAINTENANCE IS ON, I THINK THE ESTIMATED COST OF THIS WAS SOMEWHERE AROUND 7,000. IS THIS THE SOFTWARE THAT SHE WAS ASKING ABOUT FOR NEXT YEAR VERDICT? I, SO WE, THIS WON'T GO INTO EFFECT UNTIL NEXT YEAR. WE, WE PAY FOR IT. I THINK SHE, I THINK SHE WOULD LIKE TO TURN IT ON SOMEWHERE AROUND AUGUST OR SO. SEPTEMBER. BUT, UH, I'M SURE IT BE PUT OFF. SHE'D HAVE TO COURT COURT NOT IF YOU GONNA USE IT FOR TAXES. WHAT SHE WANTED IT FOR. YOU'D HAVE TO HAVE IT IN PLACE BECAUSE YOUR TAX STATEMENTS GO OUT LONGER. YOU DON'T WANT YOUR MONEY COMING IN LATER THAN WHAT IT HAS BEEN. BUT THAT PROBABLY NEEDS TO BE WORKED OUT TOO BECAUSE MY UNDERSTANDING OF SOMETHING I OVERHEARD WAS THAT THEY'D START CONVERTING IF THEY APPROVE IT AFTER THE BUDGET'S ADOPTED AUGUST, JULY, AUGUST PLAN THAT THEY WOULDN'T BILL US TO THE NEW BUDGET. AND THAT WAS ONE OF MY QUESTIONS I WAS GONNA ASK MR. MANNING THIS YEAR. GOOD FRIEND IT DIRECTOR. I'M THE MESSENGER. SO I'M, THERE'S BEEN A REQUEST TO BUY SOFTWARE. WE'RE GONNA DO OUR COURT, WE'LL BRING IT TO COURT AND UH, WITH THE COST AND DETERMINE, WOULD YOU INCLUDE THE, IN THAT COMMITTEE AS WELL? I WOULD BE GLAD I THAT'D BE A GOOD, SHE I DO THINK WE OUGHT EXAMINE IT AND STUDY IT AND SEE IF IT CAN COME UP. I DISCUSS AND SEE IF IT'S, UH, SOMETHING WE DON THE NEED TO DO. AND UH, SO I WOULD SUGGEST AT LEAST CONSIDER THAT. DO I HAVE A MOTION CONCERN? I I GOT WOULD THIS REPLACED A SYSTEM WE HAVE NOW? THAT'S CORRECT. MY UNDERSTANDING. YES SIR. I THINK THERE'S A DESIRE NOT WORKING LIKE YOU THINK IT SHOULD. AND AT UP ALL AREAS HERE YOU'RE AGAIN, THANK YOU. I'M SORRY. I JUST HAVE A FEW THINGS TO SAY. WE ACTUALLY, IN OUR BUDGET, IN THE IT BUDGET, WE HAVE, UM, 20,000 APPROXIMATELY DOLLARS THAT WILL BE LEFT OVER FROM THIS YEAR'S BUDGET THAT WE WILL BE ABLE TO CONTRIBUTE TOWARDS THAT $70,000. AND UM, GEORGE WAS SAYING THAT THE ANNUAL FEE FOR THE TRUE AUTOMATION, RIGHT NOW IT'S $27,000. BUT THAT ALSO WE HAVE A CIC SOFTWARE, WHICH IS AN ACCOUNTING SOFTWARE, WHICH IS $7,000. IN ADDITION TO THAT WAS A, A TRUE AUTOMATION, UM, TRUTH AND TAXATION FOR ABOUT A THOUSAND DOLLARS TOO. SO ALTOGETHER THAT BUDGET IS ABOUT 37 36, 30 $7,000 FOR THE ANNUAL USE OF THE TRUE AUTOMATION. AND TRUE AUTOMATION IS SOMEWHAT OUTDATED. AND WE ORIGINALLY GOT IT BECAUSE THE APPRAISAL DISTRICT WAS GOING THROUGH ONION. HOWEVER, WE WEREN'T TOLD AT THE TIME THAT THEY HAD A SERVER. WE HAD A SERVER. THEY DON'T REALLY WORK TOGETHER. [01:10:01] WE, IT IS LIKE A SEPARATE SOFTWARE SYSTEM, BUT THEY ARE STILL THE SAME UM, COMPANY. BUT IT, IT DOESN'T WORK AS PERFECTLY AS WE THOUGHT IT WAS GONNA. SO I THINK AT THIS POINT, LIKE WE'RE JUST, I THINK WE'RE ASKING FOR ABOUT 25, 30,000 TO GET US TO ADD THAT TOGETHER WITH THE 20,000 THAT WE'LL HAVE LEFT OVER TO HELP US GET THE NEW SOFTWARE. I THINK THAT'S AND WILL THIS NEW SOFTWARE BE COMPATIBLE WITH WHAT THE PRODUCT ADMINIS GOT? YES, THEY HAVE. THEY FOR SURE. YES SIR. IT'S NOT JUST THEY SAY, OH YEAH, IT'LL WORK AND WHEN YOU GET IT IN, SO THEY DO IT ALL THE TIME. THEY HAVE SOUTHWEST DATA IS THE ONE THAT WE ARE LOOKING AT, THE ONES WE'RE LOOKING AT THAT WORKS WITH THE TRUE AUTOMATION, UH, SYSTEM. SO IT, IT DOES WORK. IT IS COMPATIBLE. AND I DO REMEMBER, I THINK MS. IFF HAD INDICATED TO ME SOME OTHER COUNTIES HAVE HAD TO DO THE SAME THING. YES THEY HAVE. BECAUSE SOME SITUATIONS THAT WE HAVE IN TRUE AUTOMATION, UH, JUST FROM MY PERSPECTIVE ON A DAILY BASIS, THE MINIMUM OF FOUR TIMES THAT I HAVE TO CALL THEM TO GET THEM TO DO A PATCH TO HELP ME CONTINUE ON WITH THE, THE DISTRIBUTION OF COLLECTIONS THAT WE, WE ADD TO OUR TAXING. SO IT IT, IT'S BECOMING INCREASINGLY MORE DIFFICULT TO WORK WITH THE SYSTEM THAT WE HAVE. AND I KNOW LIKE KAREN WAS, MS. COOPER WAS SAYING EARLIER, UM, IT IS BETTER TO GET IT SOONER THAN LATER BECAUSE WE DON'T WANT TO GET IT AT THE TIME THAT WE GO THROUGH OUR LEVY AND WE ARE TAXING OUR, UM, CUSTOMERS BECAUSE IT'S BETTER TO BE ABLE TO TRAIN OUR CLERKS TO USE THE SOFTWARE AND HAVE ENOUGH TO SPEED WHEN IT'S TIME TO DO THE TAX COLLECTIONS. SO THE PREFERENCE WOULD BE THAT OUT THIS YEAR'S BUDGET IF WE POSSIBLY YES, THAT WOULD BE THE PREFERENCE THAT THAT WOULD BE THE BEST SITUATION AND IT WOULD TAKE THE PLACE OF THE TRUE AUTOMATION AND THE CIC WHICH IS COMPUTER INFORMATION CONCEPT THAT I USE FOR THE ACCOUNTING. SO, AND THE REASON IT'S IMPORTANT IF WE DO IT IS BECAUSE OF ALL THE, UH, STATEMENTS AND ALL OF THE CONVERSION THAT HAS TO TAKE PLACE. YES SIR. BEFORE WE CAN PRINT THE UH, STATEMENTS. YES SIR. THAT WOULD BE THE BEST THING TO, TO HAVE IN PLACE BEFORE WE GO THROUGH LEVY. LEVY IS THE 25TH OF JULY, BUT WE START DOING THE CALCULATING OF THE TAX BREAKS. RIGHT. AND UH, MY OPINION, I THINK THE OPINION OF MOST OF THE PEOPLE IN THE TAX OFFICE WOULD BE THAT IT WOULD BE BEST TO HAVE IT IN TO COME UP WITH 33,000. WE'LL HAVE, HAVE TO GO THROUGH AND SEE IF THERE'S SOME PLACE WE CAN. AND ONE MORE THING THAT I I NEED TO SAY IS, UH, THE ANNUAL EXPENSE THEREAFTER FOR 2015 AND BEYOND SHOULD ONLY BE ABOUT $36,000, WHICH IS COMPARABLE TO WHAT WE HAVE NOW. OUR PRODUCT IS REALLY NOT WORKING VERY WELL. YES, SIR. I'D LIKE TO ADD TO MAKE SURE WE DON'T RENEW THE ATION SOFTWARE MAINTENANCE. YEAH. WE ELSE, RIGHT. AND WE HAVE THAT ON A QUARTERLY PAYMENT PLAN. WE PAY THAT FOUR TIMES A UM, A YEAR AND WE HAVE IN OUR CONTRACT THAT WE WILL GIVE THEM TO GET 60 DAYS OR 90 DAYS NOTICE, UH, THAT WE ARE GOING TO NOT HAVE THEM AS OUR, OUR, I GUESS, SUPPLY LINE ANYMORE. SO WE IT'S 60, 60 DAYS NOTICE AT THIS POINT. YES. AND HAVE IT IN FOR JULY 25TH. WELL THE THING ABOUT SWITCHING OVER TO A NEW SOFTWARE, YOU'RE GONNA WANT TO KEEP IT FOR A LITTLE WHILE 'CAUSE YOU'RE GONNA HAVE A, YOU KNOW, A LAGGING SYSTEM AND THERE ARE JUST REASONS WHY YOU KEEP IT FOR A LITTLE BIT. SO IF IT'S A 60 DAY, YOU KNOW, IT WOULD, WHENEVER WE ACCEPT IT, WE WILL, YOU KNOW, IF IT'S ACCEPTED AT THAT POINT WE'LL GIVE OUR NOTICE TO THE COMPANY. KAREN, WE HAVE THAT MONEY BUDGETED THAT WE WERE GONNA HAVE TO PAY THE LEGAL THING. I'M NOT GONNA HIT CONTINGENCY. YOUR, YOU WILL HAVE TO ORDER ME TO, I'M GONNA LEAVE CONTINGENCY ALONE. GOOD. OKAY. PLEASED TO HEAR THAT. BUT WE DID SAVE THE MONEY ON THE, UH, LEGAL FEES OR THE, UH, THE CON LAWSUIT. YOU KNOW, WE BUDGETED TO. THANK YOU VERY MUCH. OKAY. MOTION OBJECT TO, ALRIGHT, I HAVE A MOTION FROM UH, COMMISSIONER SHANE. DO WE HAVE A SECOND? SECOND? I HAVE A SECOND FROM COMMISSIONER. ANY OTHER DISCUSSION? ALL FAIR SAY AYE. I'M SORRY GEORGE HAD SOMETHING YOU WANNA SAY ABOUT WASN'T THAT WHAT I WAS TRYING TO IGNORE? GEORGE, WE BUT WE UNDERSTAND. GO AHEAD GEORGE. OH NO, I'M GOOD. AND IS THIS THE SAME ITEM THAT, UH, [01:15:01] TANYA WAS TELLING US DURING OUR BUDGET MEETINGS IT WERE REPLACE THE EMPLOYEE? OR DID I JUST BY HEARING WAS BAD, BUT WAS THAT BAD? NOT, IS THAT WHAT I HEARD? I'M NOT SURE. QUESTION RECALL. THAT'LL BE PART THAT CAN BE DISCUSSED DURING THE, MAYBE DURING COMMITTEE DELIBERATIONS WHEN YOU GO OUT TO BID. AND SO THIS IS TRUE AUTOMATION SOFTWARE, GEORGE, IT IT'LL JUST GO AWAY. IN OTHER WORDS, EVEN THOUGH WE OWN IT, NO TRADE IN ON IT. NO, IT JUST, OKAY. END OF LIFE. ALRIGHT, WE HAVE A MOTION ON A SECOND. DO WE HAVE ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. THANK YOU JACK. UH, NEXT IS TO HAVE THE HONOR REPORT, MRS. COOPER. ALL RIGHT, EVERYBODY GOT YOUR COPY? THIS IS THROUGH THE END OF UM, MAY. YOU ARE AT EIGHT, UH, EIGHT MONTHS. SO YOU SHOULD BE SITTING AT 0.67%. UH, YOUR GENERAL FUND IS AT 89.873 ON YOUR REVENUES. YOU'LL NOTICE THAT, UM, YOUR OFFICIAL FEES ARE DOWN ABOUT 6%. UH, THE OTHER FEES ARE, ARE REALLY AT 0.31. SO THEY'RE ABOUT HALFWAY THERE FOR THE BUDGET YEAR OVERALL. THE OTHER, THE OTHER FUND LINE ITEMS IN THOSE CATEGORIES ARE DOING EXCELLENT. UH, ON THOSE REVENUES. ALL THE DEPARTMENT EXPENDITURES SHOULD BE AT 0.67. WE'RE AT 62.256, WHICH MEANS WE'RE UNDER BUDGET, WHICH IS GOOD. UH, ROAD AND BRIDGE REVENUES, THIS IS WHERE THE MAIN FUND IS AT 90.775%. THE TRANSFERRED OFF, UH, ROAD BRIDGE PRECINCTS, UH, ARE AT 86 AND A HALF ALMOST, WHICH MEANS THAT YOUR EXPENDITURES AND YOUR TRANSFERS TO YOUR DIFFERENT ROAD BRIDGE FUNDS ARE UNDER THE REVENUES. THAT'S ALWAYS GOOD. UM, YOUR INDIVIDUAL ROAD BRIDGE FUNDS, THE REVENUES TRANSFERS IN ARE AT 73.22%. YOUR EXPENDITURES ARE AT 49.11%. YOU'RE WAY UNDER BUDGET THERE. ALRIGHT? UH, ON THE BOND CONSTRUCTION FUND, YOU'RE AT A HUNDRED PERCENT ON YOUR REVENUE COLLECTION AND ONLY 3.57% ON YOUR EXPENDITURES, WHICH THAT'LL CHANGE WHEN I PAY THAT 950. I APPROVED IT TODAY AND I HAVE THE DETAIL IF YOU WANNA LOOK AT IT. ANYBODY HAVE ANY QUESTIONS WITH, UH, MS. COOPER? I GOT ONE QUESTION. BRIDGE CONSTRUCTION IS A SEPARATE FUND AND IT SEEMS THERE WE HAVE, UH, ZERO IS MONEY PUT INTO THERE FROM SOME, THERE'S A WHOLE SEPARATE FUND FOR, AND IT'S, I'LL HAVE TO EMAIL IT TO YOU SINCE YOU REQUESTED ACCESS TO MY FULL FINANCIAL SYSTEM. I'LL LET YOU HAVE THAT FUND SO YOU CAN LOOK AT IT. GLAD THAT EVERYBODY'S YES SIR. IF YOU WANT TRAINING ON HOW TO READ THE BUDGET, LOOK AT THE LINE ITEMS YOU NEED TO LET US KNOW AND I'LL SCHEDULE A KW MYSELF TO TEACH YOU HOW TO DO IT. MAY WE ACCEPT THE OFFICER FOR HAVE A MOTION FOR COMMISSIONER? WE HAVE A SECOND. SECOND. COMMISSIONER CLARK, OTHER QUESTION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. THANK YOU KAREN. AND BEFORE YOU SIT DOWN, LET'S GO AHEAD AND DO THE LINE ITEM TRANSFERS, THEN WE'LL TAKE A BREAK. WE'VE BEEN SITTING HERE FOR A WHILE. SURE. YOU WANT TO TAKE ONE NOW? UH, DO YOU HAVE THOSE READY? I HAD ALREADY ALREADY EMAILED THEM. CAN YOU, UH, MINOR, UH, THINGS THAT NEED TO BE MOVED. MOST OF THEM ARE MOVED WITHIN DEPARTMENTS THAT THEY'RE BUDGETED IN. THEY JUST NEEDED MORE FOR CONFERENCE AND LESS FOR ING AND MEALS. SO, UH, YOU DON'T HAVE ANY QUESTIONS? I MEAN ABOUT THE HIGHEST ONE I THINK IS UH [01:20:01] HMM. ROAD BRIDGE TWO AND THEN ROAD BRIDGE PRECINCT THREE THREE. UH, BECAUSE COMMISSIONER SHANE HAD TO RENT A PIECE OF EQUIPMENT AND HE WANTED TO MAKE SURE WE HAD IT FOR LONG ENOUGH. HE TOOK IT FROM HIS CONTINGENCY LINE ITEM. HIS, SO REALLY NOTHING. AND YOU'LL NOTICE THE LAST ONE THAT, THAT BASIC BIG POOL OF CONSTRUCTION AND PUT IT TO A SEPARATE LINE ITEM SO WE CAN TRACK IT. INCREASE HELP THAT I'M USING TO ASSIST PRECINCT ONE HAVE IN ALL YEAR LONG. OKAY. I DON'T MIND DOING THAT. APPRECIATE, THAT'S APPRECIATE. ALRIGHT, ANY OTHER QUESTION? ANY QUESTIONS ABOUT THE, UH, LINE ITEM TRANSFERS? I'LL PLAN A MOTION TO ACCEPT AS MR. MANNY MAKE THAT MOTION. DO WE HAVE A SECOND? SECOND, MR. SHANE SECOND. ALL IN FAVOR SAY AYE. AYE. ALRIGHT. WE'LL TAKE ABOUT A 10 MINUTE BREAK AND THEN WE'LL COME BACK. GUYS. CREDIT CARD. GET A REBATE FROM I DON'T SEE THOSE BROUGHT UP. WELL, YOU KNOW, PROBLEM. YOU KNOW, IS THIS, IT'S ALL RIGHT. WE'LL CALL THE FORWARD BACK THE ORDER AND UH, NEXT IS, UH, CONSIDER A CLAIM FOR PAYMENT. YES SIR. THE CLAIMS FOR PAYMENT ARE 1,000,090 $1,988 AND 34 CENTS. OKAY. HIGHER THAN AJ REPUBLICAN. PULL UP 32 0 3 LGK OR LKG. LAURA WAS CONCERNED ON A PARTS, SHE WANTED ME TO TAKE THAT STUFF BACK OVER TO THE SURE. BUT SHE COULDN'T FIND A BOX. IS THERE A BOX HERE? WHAT IS IT? I KNOW WHAT IT IS. A PROJECTOR. OH, OKAY. I DON'T KNOW IF SHE, [01:25:30] WHICH ONE? WHAT DO THEY DO? WHAT IS, WHAT IS THAT? UH, IT, YES, IT'S SHERIFF DEPARTMENT. IT WAS ON SOME, UH, THEY ORDERED 'EM. I THINK IT'S A, IT'S REPLACEMENT WHEELS, UH, FROM A PLACE IN CHICAGO, ILLINOIS. BETTER. IT'S WORLDWIDE. THIS IS, SEE I KNOW WHERE THE BACK IS. I DON'T WANT MYSELF. YEAH, THEY HAVE, IS IT NOT WHAT THEY'RE SUPPOSED TO? SO SOMEBODY, PAGE FOUR, IT SAYS MUST BE WRITTEN. I LOOKED AT IT BEFORE GEORGE. HOW LONG WE HAD THAT TRUE AUTOMATION SOFTWARE? WELL, I, LET ME SEE. THIS WILL BE MY FIRST RODEO. FOURTH RODEO WITH TAX SOFTWARE. UH, I THINK WE HAD THEM PROBABLY, I DUNNO, . SO EVERY TAX EVER NEED TAX? NO, WE ACTUALLY, WE'VE HAD MORE TAX SOFTWARE THAT WE'VE HAD TAX TESTS OR COLLECTED. OH YEAH. I'VE BEEN THROUGH THREE OF THEM. THIS IS THE FOURTH GO AROUND ON TAX. YEAH, I DON'T THINK SO. BY WHEN HE WENT AND PICKED UP WAS OUTTA COUNTY. [01:30:02] YOU GOING, YOU GONNA EAT ANYWHERE? YEAH. I I THINK IT'S ACTUALLY, UNLESS THEY WERE MEETING THESE COST JACK, HOW MUCH DO THESE COST GO SEE? DANNY, YOU WANT TAKE ONE HOME WITH YOU OR NO? I, MY NAME. OH, I TRIED. YES, YOU LADIES RIGHT. WE'RE GONNA GET YOU ONE IF YOU CHANGE. YEAH, CHANGE NAMES AGAIN. I GAVE TO, YEAH, HE WAS JUST THERE. HE WAS JUST THIS IS IT. THIS THIS IS THE WHAT I, YOU GOT EVERYTHING YOU NEED? YES SIR. EVERYBODY I HAVE A MOTION TO, MR. MANNING MAKES THAT MOTION A SECOND. MR. SHANE. SECOND. MOTION. ANY DISCUSSION? ALL SAY AYE. OPPOSED? THERE A MOTION TO ADJOURN MR. MANNING? THAT MOTION. MOTION SAY [01:35:01] OPPOSED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.