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WE THANK YOU FOR THE ABILITY, UH, FOR ALL THE CITIZENS TO MEET HERE TODAY IN THIS GOVERNMENT AND THE GOVERNMENT ACROSS THE STATE AND UNITED STATES.
WE THANK YOU FOR OUR FREEDOMS THAT YOU HAVE ALLOWED US TO HAVE.
WE KNOW THEY COME AT A HIGH COST.
WE THANK YOU FOR THE VETERANS THAT HAVE HELPED DEFEND THOSE FREEDOMS THROUGH THE MANY YEARS, THE LIVES THAT WERE SACRIFICED.
AND WE PRAY FOR THE FAMILIES AND THE VETERANS THAT LOST THEIR LIVES AS THEY COPE WITH THEIR LOSS.
WE, UH, ASK FOR YOUR GUIDANCE TODAY AS WE DO THE COUNTY'S BUSINESS, UM, AND HOPE THAT YOU GIVE US THE GUIDANCE TO DO THE VERY BEST THAT'S POSSIBLE.
UM, AS ALWAYS, WE, UH, ASK THAT YOU LOOK OVER OUR MILITARY, OUR FIRST RESPONDERS, AND KEEP THEM SAFE.
GOD'S NAME, WAIT, ANCE IS FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, THE INDIVISIBLE WITH LIBERTY AND JUSTICE ON FLAG TO LEAD TEXAS.
ONE STATE, GOD, ONE INDIVIDUAL.
UP THIS MORNING WE'RE GONNA HEAR REMARKS FROM OUR, UH, PEOPLE WHO HAVE SIGNED IN ON THE SIGN IN SHEET.
FIRST WE HAVE MS. ROSEANNE, COME SPEAK FOR CLEAN MINUTES.
I WAS HERE AT THE LAST COMMISSIONER'S MEETING TO DISCUSS, UH, EDWARD LANE, AND I ASKED TO BE ABLE TO PUT ON THE AGENDA, BUT IT HASN'T BEEN, AND I'D LIKE TO ASK THAT YOU PUT ON THERE FOR THE NEXT MEETING.
BUT AFTER LAST WEEK'S, OUR LAST COMMISSIONER'S MEETING, UH, I RECEIVED A CALL FROM COMMISSIONER ROSALE, NOT TO DISCUSS LANE, BUT WHO TOOK THE PHOTOGRAPHS OF HIS BENEFIT ON RED FOX ROAD, WHICH HE HAS IN THE COUNTY MAINTENANCE SYSTEM.
AND THAT'S JUST KIND OF THE THING THAT WE ARE HAVING TO DEAL WITH HERE.
HE'S NOT WILLING TO WORK WITH US ABOUT TRYING TO TAKE OUR ROAD INTO THE MAINTENANCE SYSTEM WHEN WE DID HAVE AN AGREEMENT WITH MR. ROWING TO COME IN AS A STANDING ROCKING AROUND THE ROAD, AND IT'S JUST BEEN A BRICK WALL.
AND AFTER HE WON, JUST TO KIND OF GO BACK A LITTLE BIT, WE, HE HAS BEEN PAID QUITE A BIT OF MONEY TO WORK ON THE ROAD BEFORE HE RAN COMMISSION.
AND, UH, WE'VE SPENT MONEY EVERY YEAR TRYING TO MAINTAIN THE ROAD, BUT WE JUST DON'T HAVE THE RESOURCES, THE EQUIPMENT, TO KEEP GOING WITH IT.
AND IT GOES TO, TO THE DRIVEWAYS OF FIVE RESIDENTS.
AND IT'S USED BY THE UTILITY COMPANIES.
AND, YOU KNOW, PEOPLE GET TO THEIR DRIVEWAYS AND WE CANNOT GET AN AMBULANCE THERE OR A POLICE CAR.
A POLICE CAR WAS CALLED, POLICE WERE CALLED ONE EVENING AND THEY GOT STUCK COMING DOWN THE ROAD AND THERE'S A 1500 YARD RIFLE ARRANGE NEXT DOOR IF SOMEONE SHOT BY SPRAY, BULLET AMBULANCE, COULDN'T GET THERE.
AND WE REALLY, AS TAXPAYERS WOULD APPRECIATE THE COMMISSIONER'S COURT OR OUR COMMISSION TO WORK WITH US TO TRY TO GET THIS DONE.
AND, UH, I JUST HOPE THAT SOMEONE STEPS UP IN COMMISSIONER'S COURT AND PUTS IT ON THE AGENDA MR. FEW MINUTES AGO HE WOULD.
SO WE'RE LOOKING FORWARD TO THAT, AND I APPRECIATE YOUR TIME AND I HOPE THAT'S WHAT WE CAN GET THIS RESOLVED.
JOHN, CAN I MAKE A STATEMENT? NO, NO, YOU CAN'T, UH, HONOR.
NEXT WE HAVE NANCY WILLIAMS FROM LANE SIGNED UP TO SPEAK.
MS. WILLIAMS. GOOD MORNING, COMMISSIONERS.
UH, SHE STATED, MY NAME IS LINDSEY WILLIAMS. I'M AN ATTORNEY.
I'M HERE REPRESENTING MR. RUSSELL, UM, REGARDING THE SAME STREET THAT I BELIEVE THAT, UH, THE OTHER LADY WAS JUST SPEAKING ABOUT.
UM, I'VE DONE A FAIR AMOUNT OF RESEARCH, UM, BECAUSE I FEEL LIKE THERE ARE SOME LEGAL ISSUES THE COMMISSION SHOULD BE AWARE OF.
UH, THE FIRST OF WHICH IS AN ORDER THAT WAS PRESENTED
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TO ME, UH, BY THIS COURT ACTUALLY FROM APRIL 9TH, 2012, UNITED STATES, UH, THAT A PUBLIC HEARING WAS WORTHLESS HELD, UH, TO RECEIVE INPUT REGARDING THE ACCEPTANCE OF BED WAYNE IN KAMAN COUNTY PRECINCT ONE INTO THE KAMAN COUNTY ROAD MAINTENANCE SYSTEM PURSUANT TO CHAPTER 2 53 OF THE TEXAS TRANSPORTATION CODE.UM, THAT A MOTION WAS MADE BY COMMISSIONER JERRY ROWDY, SECONDED BY COMMISSIONER TOM MANNING, UH, WHERE UPON SAID MOTION WAS PUT TO A VOTE AND MOTION CARRIED.
I HAVE COPIES OF THE COMMISSION WOULD LIKE TO SEE THAT.
UM, THE REASON I BRING THAT UP IS BECAUSE BASED ON THAT ORDER, IT ACTUALLY SOUNDS TO ME LIKE THIS COMMISSION MAY HAVE ALREADY ACCEPTED THAT ROAD INTO THE KAUFMAN COUNTY ROAD MAINTENANCE PROGRAM.
UM, THE REASON WHY THAT'S IMPORTANT IS BECAUSE, BECAUSE WITH THAT ACCEPTANCE, AND I WAS ALSO INFORMED THAT THERE HAS ALREADY BEEN SOME COUNTY MAINTENANCE ON THE ROAD, WHICH CANNOT BE DONE IF THE ROAD IS PRIVATE.
UM, BUT IT ACTUALLY OPENS UP KAUFMAN COUNTY TO SOME REALLY SIGNIFICANT TORT LIABILITY IF THERE WERE EVER AN ISSUE REGARDING THAT ROAD.
UM, I CAN READ YOU THE, UM, LIABILITY ACT FOR TORT CLAIMS, IF YOU LIKE.
UM, BUT IT'S FAIRLY SIGNIFICANT BECAUSE IT, IT ALREADY MAKES A CLAIM THAT ONE, THE ROAD HAS ALREADY BEEN ACCEPTED AND TWO ALREADY BEEN MAINTAINED BY THE COUNTY.
UM, SO THAT'S THE FIRST ISSUE.
THE SECOND ISSUE THAT'S BEEN BROUGHT UP TO ME IS THAT, UM, THE REASON, PART OF THE REASON WHY THERE'S AN ISSUE, UM, MAKING THAT ROAD A COUNTY ROAD IS BECAUSE THE LANDHOLDERS THAT ROAD ACCESSES OUR SUBDIVISION.
THERE'S TWO IMPORTANT ISSUES THERE.
UM, ONE THAT THE ACTUALLY KAUFMAN COUNTY, UM, LET'S SEE, YEAH, THE KAUFMAN COUNTY, UM, SPECIFICATIONS IN THE COFFMAN COUNTY SUBDIVISION AND LAND DEVELOPMENT RULES AND REGULATIONS ACTUALLY STATE THAT, UM, A STANDARD, UH, FROM BUILDING NEW ROADS CREATED BY THE SUBDIVISION DOES NOT APPLY TO EXISTING ROADS, STATE HIGHWAYS OR BORDERING SUBDIVISIONS.
SO EVEN IF YOU DO ORDER TO ASSUME THAT THIS WAS A SUBDIVISION, WHICH I'M NOT STATING THAT IT IS, UH, BUT EVEN IF YOU WERE TO ASSUME THAT IT WAS A SUBDIVISION, THE CURRENT SUBDIVISION ROAD MAINTENANCE REQUIREMENTS WOULD NOT APPLY BECAUSE THIS ROAD ALREADY EXISTS.
SO IT DOESN'T HAVE TO COME UP TO THE STANDARD OF A SUBDIVISION ROAD.
IT ACTUALLY ONLY HAS TO COME UP TO THE STANDARD OF A STREET OR ROAD WITH A SIMILAR TYPE OR AMOUNT OF TRAFFIC YOUR TIME.
UH, WE HAVE NO ROUTINE CORRESPONDENCE TODAY, SO WE GOING TO THE CONCERN AGENDA.
COMMISSIONER, I GAVE YOU MY TIME TO MS. WILLIAMS. OH, OKAY.
I ONLY JUST HAVE A COUPLE MORE POINTS.
UM, THE OTHER ISSUE I THINK, UH, THE OTHER WOMAN SPOKE OF THAT I THINK IS A SIGNIFICANT ONE IS OBVIOUSLY NO EMERGENCY VEHICLE ACCESS, BUT ALSO INCLUDES NO UTILITY ACCESS, NO ELECTRICAL ACCESS, NO ACCESS, OR ANY OTHER, UH, COUNTY VEHICLES.
UM, THE OTHER ISSUE THAT I THINK IS IMPORTANT IS THE FACT THAT THIS IS NOT A SUBDIVISION, UH, COFFIN COUNTY ACTUALLY STATES THAT THE SUB, THAT THAT THE DEFINITION OF A SUBDIVISION IS ATTRACTIVE LAND, UM, INTENDED TO BE DEDICATED FOR PUBLIC USE OF THE PURCHASE OF THE OWNERS OF LOTS RUNNING OR ADDITION TO THE STREETS, ALLEYS AS DIVISION OF ATTRACTIVE OF THE SUBDIVISION WITHIN THE MEANING OF THIS DEFINITION, REGARDLESS OF WHETHER IT'S MADE BY USING THEATERS, MEETS AND BOUNDS, UM, IN RELEVANT PART, BASICALLY, UM, THAT THE PROPERTIES HAVE BEEN ALREADY SUBDIVIDED AND PLATTED.
NONE OF THE PROPERTIES THAT THIS ROAD ACCESSES HAVE BEEN SUBDIVIDED OR PLATTED.
THEY'VE BEEN SOLD IN LARGE UNITS FOR ALMOST A HUNDRED YEARS, SINCE 1901 WHEN THE FEDRICK FAMILY ORIGINALLY BOUGHT THE LAND.
UM, I DON'T THINK IT'S LOGICAL TO ASSUME THAT FIVE FAMILY HOMES ON LARGE A HUNDRED ACRE TRACKS OF LAND COULD BE ASSUMED AS SUBDIVISION.
UM, AND I THINK THERE IS SOME FAIRLY SIGNIFICANT LIABILITY TO KAUFMAN COUNTY BECAUSE THE ROAD HAS BEEN MAINTAINED AT SOME POINT BY THE COUNTY, WHICH CANNOT BE DONE ON PRIVATE PROPERTY.
AND BECAUSE THERE IS AN OUTSTANDING ORDER AS OF APRIL 12TH, SORRY, APRIL 9TH, 2012, THAT ACTUALLY DOES STATE THAT BEDROOM LANE HAS BEEN ACCEPTED INTO THE KAUFMAN COUNTY ROAD MAINTENANCE SYSTEM.
THANK YOU, MS. WILLIAMS. NOW WE MOVE ON TO THERE IS NO CORRESPONDENCE.
SO WE'RE GONNA GO TO THE EXHIBIT, WHICH IS ITEM A ON DISCUSSING CONSIDER REQUEST FOR CO-OP TO CONSTRUCT ELECTRICAL POWER DISTRIBUTION FACILITIES ACROSS COUNTY ROAD 2 33, ALSO KNOWN AS COL ROAD IN
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COLTON COUNTY PRECINCT CREEK.ITEM B IS TO DISCUSS AND CONSIDER APPOINTING JUDY MC BADDEN, BETTY BROWN, STAN KE, PATRICIA RAYMOND, GLENDA, SUSIE SMITH, RONNIE OFIELD, VALON WAYNE, WAYNE WHITE, KENDALL MELTON, KELLY GREEN SLATE JOHNSON VAN EVANS, KARA STONEMAN TO THE KAMAN COUNTY HISTORICAL COMMISSION FOR TWO YEAR TERMS. ITEM C IS TO DISCUSS AND ACCEPT THE BOARD TEXAS COMMISSION JAIL STANDARDS REGARDING THE KAMAN COUNTY JAIL.
ITEM D IS MAINLY RICHARDS DISCUSS NORTH CENTRAL TEXAS GOVERNMENT WORKSHOP ON COLLEGE WASTE IN ALLEN ON FEBRUARY THE FOURTH, 2014 MOVE.
WHAT'S YOUR PLEASURE? SECOND MOTION.
WE HAVE A MOTION ON THE FLOOR.
COMMISSIONER ALLEN, SECOND COMMISSIONER ZA TO APPROVE THIS.
COMMISSIONER, SHOULD THAT BE FEBRUARY 4TH, 2015? YES.
IT, UH, ONE THING ON, ON THE CONSENT AGENDA, I WOULD LIKE TO, UH, UH, RECOGNIZE THE SHERIFF FOR HAVING A REALLY GOOD REPORT ON OUT.
AND I THINK THAT ALL COMMISSIONERS ARE IN AGREEMENT ON THAT.
YEAH, WE, WE ACTUALLY WENT WITH THEM TO DO THE INSPECTIONS.
AND, AND I WANT, I WANT SAY THAT THE SHERIFF'S DEPARTMENT HAS DONE AN EXCELLENT JOB ON, ON THE, THEY PASSED FOR THIS FLYING COLORS.
IT WAS, IT WAS REALLY IMPRESSIVE TO SEE THE STATE INSPECTOR COMMIT THIS AS WELL AS THEY DID.
ON THE AGENDA IS BRIAN MORRIS TO DISCUSS AND CONSIDER ACCEPTING RACIAL PROFILING REPORT FOR, DID YOU HAVE ONE FOR POLICY COMMISSION? NO, WE STOPPED DOING UP ONE FOR EACH.
WE JUST DID ONE FOR THE COURT, ONE FOR LAURA.
WE, I COMMISSIONER THAT BE GREAT.
THE NUMBER, THE NUMBER'S GONNA BE 703 TOTAL ON OUR CONTACTS.
AND IT IS, YOU KNOW, SAME EVERY YEAR, UH, WHICH IS GOOD.
WE'VE GOT NO, UH, I HAVE NO COMPLAINTS MADE TO ME OVER THE STOPS.
FORMAL COMPLAINTS HAVE BEEN MADE AND IT'S DOWN ON THE AGENDA.
DO I HAVE A MOTION TO ACCEPT, UH, RACIAL PRO PROFILE OF THE COURT FOR 2014? SO MAY 2ND.
AND SECOND TO APPROVE, UH, THE RACIAL PROFILE REPORT.
UH, COMMISSIONER WHO MADE THE MOTION IN SECOND? JIMMY.
WHO MADE THE MOTION? JIMMY MADE THE MOTION.
AND, AND I SECOND COMMISSIONER ALLEN.
ITEM NUMBER FOUR ON THE AGENDA TODAY IS WILLIAMS TO PRESENT AND ACCEPT CHILDREN'S SHELTER DIRECTOR REPORT FOR SEPTEMBER,
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OCTOBER, NOVEMBER, DECEMBER 20.MS. WILLIAMS SCHEDULE OUT THE WAY SHOULD, UH, AS YOU CAN SEE OUR NUMBERS, WE BEEN EXTREME AND BUSY OVER THE LAST SEVERAL MONTHS.
UH, WE'RE AVERAGING BETWEEN 15 AND 17 A DAY.
THAT'S REALLY GOOD FOR OUR FINANCIAL END.
UH, BUT ALONG WITH THAT, ON THE FLIP SIDE OF THAT, UH, THAT CAUSES TREMENDOUS STRESS ON MY STAFF.
UH, AND I HAD A LOT OF TURNOVER, UH, WHEN WE, WHEN WE WERE MEDICAL.
UH, I ACTUALLY HAVE AN ADD OUT DOOR FOR, UH, DIRECT CARE STAFF RIGHT NOW.
SO I'M, I'M LOOKING FOR SUBMIT TO, UH, STAFF TO ROTATE, JUST TO LEAVE SOME OF THE, SOME OF THE PRESSURES.
UH, THE ONE OF THE ISSUES NOW WITH, UH, CPS FUNDING PLACEMENT IS THAT THEY REVISED THE DAYCARE, UH, FUNDING FOR FOSTER HOMES.
SO THE FOSTER HOMES ARE NOW HAVING TO QUALIFY FOR THAT, WHICH A BIG CHUNK OUT OF THEIR, OF THEIR PER DIEM RATE.
SO WE ARE SEEING A LOT YOUNGER POPULATION, UH, THAN WHAT WE NORMALLY SEE.
UH, I HAVE 15 TODAY IN ALL, BUT ONE OF THEM ARE UNDER NINE YEARS OLD.
UH, SO THAT IS, THAT'S A LOT OF TIME AND ENERGY.
UH, I DON'T KNOW WHERE THEY, WHERE LEGISLATION IS ON, ON REVISING THAT THEY'RE GONNA HAVE TO DO SOMETHING, GONNA LOSE FOSTER HOMES.
UH, BUT THAT, THAT'S KEEPING US VERY WELL BUSY.
UH, WITH OUR, WITH OUR EXTRA FINANCIAL, UH, POSITION.
WE, WE'VE DONE SOME, UH, MAINTENANCE ON THE HOUSE THAT, THAT WE JUST HAD PUT OFF FOR SO LONG BECAUSE WE DIDN'T HAVE THE FUNDS.
UH, AND WE'RE, WE'RE HOPING THAT WE'RE KIND OF WIND DOWN ON THAT.
UH, WE ARE IN THE PROCESS OF NEGOTIATING, UH, ES OF A NEW VAN.
UH, ONE OF THE PROBLEMS IS, I DON'T KNOW.
UH, SO WE'RE, WE'RE TRYING TO COMMUNICATE WITH, UH, WITH THE FLEET MANAGER WHO WILL SIT DOWN WITH US AND GO OVER THE OPTIONS THAT ARE AVAILABLE SO WE CAN GET THE BEST FIT FROM THE SHELTER.
AND WE'RE REALLY EXCITED ABOUT THAT.
UH, AND THE VANS THAT WE HAVE NOW HAVE BEEN VERY DEPENDABLE.
UH, THEY'RE NOT ALWAYS THE SAFEST OPTION FOR TRANSFORMING INFANTS.
UM, WE'RE HOPING THAT THE, THE NEW BODY, UH, GIVE US A LITTLE MORE SAFETY, SAFETY MINDED, UH, OPTIONS.
UH, CHRISTMAS IS ALWAYS A, AN EXCITING TIME FOR THE KIDS.
UH, MANY TIMES THEY'VE NEVER HAD A CHRISTMAS, UH, AS STATUS.
THAT SOUNDS, THAT'S, THAT'S VERY TRUE.
UH, WITH MY POPULATION, WE HAD OVER 50 GROUPS AND INDIVIDUALS, UH, IN AND OUT, DONATE MONEY, DONATE GIFTS, UH, JUST COME AND HAVE PARTIES.
UH, SO WE, WE WERE REALLY BUSY THE WHOLE, THE ENTIRE OF DECEMBER.
UH, BUT WITH THE, THE MATERIAL ITEMS THAT THEY BRING, KIND TAKE A, A STRAIN OFF OUR BUDGET AND HOUSE OF ITEMS, TOILETRIES, THINGS FOR THE KIDS, UH, WHICH, WHICH ALSO HELPS FINANCIALLY.
WE HAVEN'T HAD ANY MEDICAL EMERGENCIES.
WE THANK YOU FOR THE JOB YOU DO.
I WITH THE CHILDREN SHELTER? UH, I WANT ONE.
THESE GUYS MAKE A MOTION AND A SECOND, UH, I HAVE A MOTION.
SECOND TO APPROVE THIS AND MAKE A MOTION.
I'LL COMMISSIONER LIK MAKE A MOTION FOR MR. UH, PHILLIPS.
JACK, IS THERE ANY WAY THAT WE CAN HELP HER THROUGH MY BOARD? OH, JACK, JACK IS HELPING.
UH, ONE, MY, ONE OF MY PROBLEMS IS EVERYTHING IS HELPING
NO, JACK HAS BEEN, BEEN VERY HELPFUL.
AND I THINK WHEN I, WHEN I KNOW EXACTLY HOW TO PRESENT WHAT I NEED, UH, JACK WILL BE RIGHT ON TOP OF IT.
I THINK YOU HAD SAID THAT, UH, SHE APPROVE THE REPORT.
I, EXCEPT TO ACCEPT THE REPORT,
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I MAKE A MOTION TO ACCEPT THE REPORT.SO COMMISSIONER ZA MADE IT AND COMMISSIONER SECOND IT.
UH, AND JUST ON, ON THE VIOL, UH, ANY WEATHER CLEARS UP.
I WOULD LOVE TO INVITE COMMISSION OUT AND LET NEW COMMISSIONERS, UH, WITH WHAT WE DO AND, AND HOW EFFECTIVE WE'RE HERE.
WE APPRECIATE YOUR HARD WORKING HERE.
I KNOW IT'S TRIANGLE SOMETIMES IT'S YES.
ITEM NUMBER FIVE ON THE AGENDA IS, UH, TO PRESENT EXCEPT THE TAX ASSESSOR REPORT FOR DECEMBER 20.
AS YOU CAN SEE AT THE TOP OF THE PAPER, IN OUR WORLD OF STRINGS, WE WOULD LIKE TO COLLECT ABOUT 30 MILLION FOR THE COUNTY.
BUT YOU SHOULD KNOW THAT WE WON'T ALWAYS COLLECT THE FULL AMOUNT 'CAUSE SOME PEOPLE DON'T PAY THEIR TAXES.
AND ANOTHER THING THAT YOU SHOULD KNOW IS THAT THERE ARE A GOOD NUMBER OF PEOPLE, AN AMOUNT OF MONEY THAT IS DEFERRED TAXES.
SO WHEN TAXES ARE DEFERRED, THEY'RE NOT REQUIRED TO BE PAID.
SO FOR THIS FISCAL YEAR, WE'VE GOT 60,500 SOME DOLLARS IN DEFERRED TAXES FOR ALL THE, THE DELINQUENT ROLE ON THE RIGHT HAND SIDE THERE, THE 2013 AND OLDER TAXES, WE HAVE ABOUT 238,200 AND SOME DOLLARS THAT ARE DEFERRED.
SO THOSE, THOSE ARE NOT GONNA COLLECT UNLESS THE PERSON DIES AND WE COLLECT FROM THEIR HEIRS.
BUT OFTENTIMES BY THAT TIME THAT HAPPENS, THE HEIRS CANNOT AFFORD THE AMOUNT OF TAXES THAT IT HAS RACKED UP TO.
SO I WANTED TO POINT OUT THAT THOSE ARE THINGS THAT WE'LL PROBABLY NEVER BE ABLE TO COLLECT.
UM, WE DON'T ADJUST THE ROLE FOR THAT.
THAT'S JUST SOMETHING THAT'S IN THERE.
SO IT'S JUST SOMETHING'S NOT COLLECT.
WELL THIS MONTH, THE MONTH OF DECEMBER, WE COLLECTED FOR THE COUNTY FOR M AND O, UH, 12 MILLION $141,311.
SO, UM, WITH ALL THAT AND EVERYTHING THAT WE COLLECTED THE LAST FEW MONTHS ARE TOTAL COLLECTED TO DATE ADDED TOGETHER FOR THE COUNTY IS $15,456,907.
AND FOR ROAD AND BRIDGE IN THE MONTH OF DECEMBER, WE COLLECTED 1.1 MILLION $985,661.
TOTAL TO DATE FOR THE QUARTER IS $2,263,216 AND 39 CENTS WOULD LIKE TO POINT OUT FOR THE NEWER COMMISSIONERS, JUST SO WE'RE REAL CLEAR ON THIS, THIS REPORT ONLY REFLECTS WHAT WE'RE COLLECTING FROM THE, FOR THE COUNTY.
THIS IS A REPORT FOR ONE ENTITY.
SO LIKE THE MONTH OF DECEMBER, IT COLLECTED LIKE 69.7 PLUS MILLION DOLLARS.
BUT IT GOES TO THE OTHER ENTITIES.
YOU'RE ONLY SEEING THE PORTION THAT GOES TO THE COUNTY ROAD.
DO YOU HAVE ANY QUESTIONS ON MY REPORT? UH, GOOD.
I'D LIKE TO HAVE A MOTION TO ACCEPT THIS REPORT.
MOTION MADE WITH COMMISSIONER ALLEN.
SECOND BY COMMISSIONER PHILLIPS.
ITEM NUMBER SIX, COMMISSIONER, SIR.
THE MONTHLY TREASURE REPORT IS THE FIRST PAGE THAT YOU SEE FOR THE MONTH, DECEMBER 1ST OR DECEMBER 31ST, 2014.
THE REPORT WAS PREPARED, UM, IN A MANNER CONSISTENT WITH HOW IT'S BEEN PREPARED IN THE PAST FOR ALL OF US WORKING WITH JAIL AS A NEW EXECUTIVE TEAM
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TO SOME EXTENT, ON THE UPPER LEFT HAND CORNER OF THE REPORT FUND 10 BEGINNING BALANCE OF NEGATIVE 1 MILLION 532 4 42.UM, AS THE COURT KNOWS, THE GENERAL FUND CONTINUES TO PAY EXPENSES IN A NEW BUDGET YEAR BEFORE THE ALOR TAX REVENUE FOR THE YEAR BEGINS TO START.
EVEN THOUGH THIS SHOWS A NEGATIVE 1.532 MILLION, WE WEREN'T OVERDRAWN AT THE BANK.
THAT THIS GENERAL FUND CONTAINS A LOT OF OTHER MONIES THAT ARE, UM, SUBCATEGORIZED.
UM, AND, AND YOU KNOW, ON BALANCE OF HAVE ROUGHLY $4 MILLION OF THOSE MONIES OFF OFFSETTING THE, THIS NEGATIVE STUFF, AGAIN, FOLLOWING THE PROCEDURES THAT HAVE OCCURRED YEAR TO YEAR TO YEAR.
NOW, UH, YOU CAN RECEIVE THAT WE'VE HAD RECEIPTS OF 13 MILLION 435 0 87, DISBURSEMENTS OF 3,000,007 1209 FOR AN ENDING VIOLENCE OF 8 MILLION 1 96, 35 56.
UH, AGAIN, YOU CAN SEE THAT THE GENERAL FUND IS ALL HELD AT AMERICAN NATIONAL BANK.
THE LAND SALE FUND FOR THE, UM, COMMISSIONERS THAT HAVE BEEN HERE LONG TERM, THAT IS THE DOLLAR VALUE OF THE LAND SALES PROCEEDS.
THAT AMOUNT HAS NOT BEEN INCREASED BY THE INTEREST THAT'S ACCRUED ON THAT MONEY THAT'S INVESTED IN TAX POOL.
YOU CAN SEE ON THE LOWER RIGHT MIDDLE, THE LAND SALE INTEREST WAS $57 AND 64 CENTS ON THE $899,000.
THEN, UH, $1 MILLION OF THE ROAD OF THE ROAD BOND FUND MONEY IS INVESTED AND IT YIELDED 64.
I WANT TO THANK, UH, THE STAFF, CAROL AND KIM AND THE TREASURER'S OFFICE FOR MAKING MY TRANSITION PAINLESS COMPLETELY.
AND I HAVE A MOTION AND THEN WE'LL HAVE DISCUSSION.
DO I HAVE A MOTION TO ACCEPT THE REPORT? MOTION? THANK.
I HAVE A MOTION IN WITHOUT ANY DISCUSSION.
THE INTEREST, THE ONLY THING YOU'RE MAKING IS LIKE POINT 56 OR WHATEVER, WHATEVER.
I MEAN THE BANK INTEREST, IT'S LIKE A CD ACCOUNT OR SOMETHING ON THE LAND SELLING ON THE, I MEAN, THAT'S A VERY LOW, LOW NUMBER IN MY BOOK TO, TO EARN INTEREST ON A MILLION.
THANK YOU FOR YOUR OBSERVATION, MR. PHILLIPS.
I BELIEVE THAT WE SHOULD HAVE A FUTURE COURT DATE.
HAVE, UH, PERHAPS AN AGENDA TO DISCUSS, YOU KNOW WHAT THAT IS.
WHAT WAS THE INTEREST RATE? HUH? THE, THE INTEREST YIELD.
UH, I CALCULATED IT WAS 0.0 0 0 0 6 6.
IT WAS, SO I, I BELIEVE THAT, UH, IF FOR INSTANCE, WE COULD SET A TIMEFRAME FOR WHEN THAT MONEY MIGHT BE USED, BE USED IN THE FUTURE, IT MIGHT BE APPROPRIATE TO PUT THAT MONEY INTO A LONGER TERM INVESTMENT SUCH AS A, A LONGER TERM CD.
OBVIOUSLY PER PER PERCENTAGE OF INTEREST WE CAN GET ON THAT MONEY, THAT'S $9,000, RIGHT? SO, UH, I DO BELIEVE FOR, UH, OUR EXCESS FUNDS THAT THE COUNTY MIGHT HAVE THAT, THAT, UH, WE UNDERTAKE THE STUDY AND, UH, IF Y'ALL ASK FOR ALL A LIST OF ALTERNATIVES, WE CAN PROVIDE YOU A LIST ALTERNATIVES.
YOU, IF YOU REMEMBER IT WAS BROUGHT TO YOUR ATTENTION THAT TECH POOL INTEREST WAS VERY, VERY LOW UHHUH.
AND THAT'S WHY THE PRIOR TREASURER HAD MOVED IT TO, UH, THE BANK.
AND WE'RE EARNING A LOT MORE INTEREST AT THE, A LITTLE MORE THAN THE OTHER.
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MORE THAN TAX PULL.TAX PULL IS REALLY, REALLY LOW.
THE CD ISSUE WOULD BE A GOOD, GOOD ISSUE, BUT IF YOU'LL LOOK HERE, IT'LL SHOW YOU THE INTEREST.
EARN HERE AT THE BANK IS LIKE 18,000 COMPARED TO THE HUNDRED 21 1, RIGHT? SO THE BANK IS PAYING A LOT MORE INTEREST, BUT YOU GOTTA REALIZE THE ONE THAT'S EARNING THE MOST IS YOUR BOND MONEY.
THE ROAD BRIDGE, YOUR 20 SOMETHING MILLION IN THERE.
THIS IS, IT IS A GREAT DISCUSSION.
AND, AND YOU KNOW, WHAT WE'RE TRYING TO DO IS MINIMIZE OUR NEGATIVE ARBITRAGE ON THE ROAD BOND FUND MONEY WHERE WE'RE PAYING INTEREST TO THE BOND HOLDERS RECEIVING INTEREST FROM THE BANK UNTIL THAT MONEY IS USED.
RIGHT? BUT IT DOESN'T OFFSET IT.
BUT WE ARE, YOU KNOW, AGAIN, SO IT IS INCUMBENT UPON US TO UNDERSTAND OVER WHAT TIMEFRAME THE $24 MILLION IN THE ROAD BOND FUND IS GOING TO BE VOID AND MAKE INVESTMENT DECISIONS THAT ARE
SO DO YOU HAVE A RECOMMENDATION? UH, NO SIR.
WE HAVE TO GET WITH, UH, MAKE A LIST PROJECTED.
I KNOW JUDGE WOOD HAD BEEN IN CONTACT WITH, UH, MR. POLLSTER, UH, ON THE BOND MONEY AND HIM, HE AND MR. COUNTRYMAN AND THE JUDGE HAD MADE THE DECISION TO PULL THAT 20 MILLION SOMETHING MILLION OUT OF TEXT POOL AND PUT IT AT THE BANK.
'CAUSE THE INTEREST RATE WAS A LITTLE BIT HIGHER BECAUSE THE TIMEFRAME THAT THEY WERE GONNA, YOU KNOW, AS HE SAYS, WHEN YOU HAVE A BOND ISSUE, YOU HAVE AN ARBITRAGE CALCULATION THAT'S GOING TO KICK IN.
AND WE'RE GONNA HAVE TO PAY A FIRM TO DO THAT IF WE DON'T SPEND THAT MONEY FAST ENOUGH.
SO WE NEED TO EARN AS MUCH AS WE CAN ON IT AS FAST AS WE CAN, BUT USE IT APPROPRIATELY TO OFFSET SOME OF THAT.
WE JUST NEED SOME IDEA WHERE THE EXPENDITURE DATES ARE GONNA BE.
MIKE CAN SHARE THAT WITH Y'ALL.
UH, BECAUSE I DO KNOW THAT THEY WERE IN A DEEP CONVERSATION ABOUT THE TIMEFRAME AND THE DIFFERENT, UH, PROJECTS THAT YOU HAD SCHEDULED.
YOU INTRODUCED A NAME POLLSTER, JOHN POLSTER.
AND HE'S WITH, HE'S WITH, ISN'T IT ITS OR SOMETHING LIKE THAT? OKAY.
NO, HE IS THE MA THE ONE THAT THE COURT APPROVED OR APPOINTED TO OVERSEE THE ROAD BOND ISSUES.
AND UM, SO HE'S A FINANCIAL GUY? NO.
HOW TO HAPPEN WAS WE WORRIED ABOUT THE MONEY, THE ARBITRAGE AND THE INTEREST EARNINGS.
SO JUDGE WOOD GOT US INVOLVED WITH JOHN TO FIND OUT WHEN THESE PROJECTS WERE BEING READY TO RELEASE, YOU KNOW THAT Y'ALL WOULD, IF THEY HAVE TO COME TO COURT AND YOU HAVE TO APPROVE 'EM ANYWAY, RIGHT? UH, AND THEN WE COULD SPEND THAT MONEY WITHOUT HAVING TO DO, YOU KNOW, BE IN TROUBLE AND WE'D BE EARNING THE FASTEST INTEREST.
AND THAT'S WHY THE PRIME TREASURER MOVED THAT MONEY FROM TECH POOL TO THE BANK.
'CAUSE IT WAS SITTING THERE, BUT THEN THE BANK WAS QUESTIONING IS HOW LONG ARE YOU GOING TO KEEP THIS MONEY SITTING HERE? 'CAUSE WE HAVE PLEDGE FOR LATERAL INSURE AND ALL THIS STUFF.
SO DO YOU HAVE A COPY OF THIS FOR US TO SIGN? YES.
YOU NEED THIS BACK? I GOT ONE.
ACCEPT, UH, TREASURERS SHORTER, RIGHT? ALL IN FAVOR OF, OF THE TREASURER'S MONTHLY REPORT CI I.
UH, UH, ITEM NUMBER SEVEN, RONNIE FIELDS PRESENT EXCEPT THE TREASURER QUARTERLY REPORT FOR DECEMBER, 2014.
COURT MEMBERS ON PAGE TWO OF THE PACKET THAT I HANDED EACH OF YOU, UH, IS IT QUARTERLY REPORT FOR THE PERIOD OCTOBER 1ST, 2014 THROUGH DECEMBER 31ST, 2014.
AND, AND IN THIS QUARTERLY VIEW, YOU CAN SEE THAT, UH, THE GENERAL FUND STARTED
[00:35:01]
THE FISCAL YEAR, OCTOBER 1ST WITH $667,197, HAD RECEIPTS OF 16,000 7 23 1 0 5, DISBURSEMENTS OF 9 MILLION 1 9 9 6 67 FOR AN ENDING BALANCE OF 8 MILLION 1 96 35.MOTION COMMISSIONER ALLEN MASON MOSTLY ACCEPT THE TREASURER QUARTERLY REPORT FOR DECEMBER, 2014.
ITEM NUMBER EIGHT IS CONSIDER RESOLUTION AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BROAD GRANT PROGRAM ON BEHALF OF A SPRINGS WATER SUPPLY CORPORATION AND AUTHORIZING COUNTY JUDGE TO ACT AS A COUNTY EXECUTIVE OFFICER.
GRANT, UH, YOU HEAR, WHERE'S, UH, YOU GOOD MORNING.
I'M GARY TRAILER AND ASSOCIATES.
UH, WE ASSIST WITH THE COMPLETION AND ADMINISTRATION OF GOVERNMENT GRANTS.
UH, WHAT WE HAVE BEFORE YOU THIS MORNING IS A REQUEST FROM MAPLE SPRINGS WATER SUPPLY.
UH, THEY'RE REQUESTING TO SUBMIT AN APPLICATION, UH, FOR TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT.
UH, THESE GRANTS ARE FUNDED THROUGH THE TEXAS DEPARTMENT OF AGRICULTURE.
UH, THEY ONLY ACCEPT GRANT APPLICATIONS FROM MUNICIPALITIES AND COUNTIES WITHIN THE STATE OF TEXAS.
SO THEREFORE, A WATER SUPPLY CORPORATION HAS TO COME BEFORE COMMISSIONER'S COURT AND PRESENT A REQUEST THAT THE, THAT THE COURT SPONSOR AN APPLICATION ON THEIR BEHALF.
THE APPLICATION WILL BE FOR $275,000 TO BE MATCHED WITH WHAT, $13,750 ON BEHALF OF ABEL SPRINGS WATER SUPPLY.
THEY'RE PROPOSING TO INSTALL, DELIVER 16,000 P YES.
UH, WATER PIPE AND ASSOCIATED CONNECTIONS AND SO FORTH.
GENTLEMEN, YOU HEARD THE MOTION? DO I HAVE A MOTION TO MAKE A MOTION TO APPROVE THE RESOLUTION AUTHORIZING THE SUBMISSION OF TEXAS COMMUNITY DEVELOPMENT BLOCK REGULATORY RESOLUTION? DO I HAVE A SECOND? SECOND.
A MOTION FROM COMMISSIONER ZA AND SECOND FROM COMMISSIONER ALLEN TO APPROVE THIS RESOLUTION.
IS YOUR DISCUSSION HEARING NONE.
ITEM NUMBER NINE IS DISCUSS, CONSIDER PENDING ORDER DATED EPTEMBER NINTH COURT MUST BE RECEIVED BY THE COUNTY JUDGE'S OFFICE BY 5:00 PM 10 DAYS PRIOR TO THE, TO THE REGULAR MEETING.
ANY REQUEST MADE AFTER DEADLINE WILL BE PUT ON THE NEXT AVAILABLE AGENDA.
UH, MR I THINK YOU PUT THIS ON.
I WOULD JUST LIKE TO HAVE, INSTEAD OF THE PACKET BEING RECEIVED ON FRIDAY AFTERNOON AND COMMISSIONER COURT MONDAY, IT DOESN'T GIVE ANY TIME TO DO ANY RESEARCH WHATSOEVER.
IF SOMETHING NEEDS TO BE LOOKED AT PRIOR, JUST MAKE A DECISION ON, I'D JUST LIKE HAVE AT LEAST FIVE DAYS PRIOR TO COMMISSIONER'S COURT TO DO THAT WORK.
YOU KNOW WHAT I'M, I'D JUST LIKE FOR US TO STICK WITH THE RULER IF YOU CAN GO FROM THERE.
YOU GOT THE, UH, CURRENT ORDER AND THE PROPOSED ORDER IN THERE.
AND, UH, ON THE PROPOSED ORDER, THE, UM, THE LINE STATING THAT, UH, THE, UH, INFORMATION WILL BE EMAILED TO THE COMMISSION.
I THINK WE NEED TO PUT ON THERE, UH, IT SAYS THE DRAFT MEETING AGENDA WITH THE EMAIL BOARD MEMBERS.
I THINK WE NEED TO ADD BY TUESDAY MORNING THE WEEK BEFORE THE COURT DATE.
UH, IT'S ON THE CURRENT ORDER, BUT IT'S NOT ON THE PROPOSAL ORDER.
[00:40:02]
DO YOU HAVE ANY THOUGHTS ON THIS? UH, I HAVE A, A COUPLE OF THOUGHTS.NUMBER ONE, THIS ORDER AND THE, THE COURT OF COURSE CAN DO WHATEVER IT WANTS TO SORT OF PERTAINS TO THE REGULAR MEETINGS AND THAT THIS, UH, THE COURT, SINCE WE HAVE TWO NEW COMMISSIONERS, THE REGULAR MEETINGS HAVE TURNED OUT TO BE EVERY OTHER WEEK.
THE SPECIAL MEETINGS ARE ALL THE OTHER MEETINGS.
AND THIS PAST YEAR IT SEEMED LIKE THERE WERE ALMOST AS MANY SPECIAL MEETINGS AS THERE WERE REGULAR MEETINGS TO THE POINT BY RUNNING JOKE WITH THE JUDGE WHY SPECIAL MEETINGS ARE NO LONGER SPECIAL.
UM, BUT SEPARATE CONSIDERATION.
BUT IF YOU WANT THIS FOR JUST REGULAR MEETINGS AS IT READS NOW, THAT WOULD MEAN THE SCHEDULED TWICE A MONTH MEETINGS THAT WE HAVE IN 10 DAYS.
UM, WHAT I, I HAVE TWO OBSERVATIONS.
ONE OF THE SAME AS COMMISSIONER LIK OF YOU PROBABLY WANT TO INCLUDE THAT YOU HAVE DRAFTED THE, THE MEETING AGENDA AND YOU PROBABLY WANT TO SAVE MEETING AGENDA AND ANY SUPPORTING DOCUMENTATION IS WHAT YOU REALLY WANT IS NOT JUST THE SUBJECT BUT DR THE BACKUP OF WHATEVER IT'S YOU WANT TO LOOK AT, WHICH MAKES SENSE.
AND THE SECOND ONE IS, UM, BY LAW YOU'RE REQUIRED TO GET SEVEN TWO HOURS NOTICE OF THE MEETING.
AND I CAN SEE, UH, PERHAPS MANY OCCASIONS THAT SOMETHING MAY ARISE THAT YOU CANNOT GIVE TO NOTES.
FOR EXAMPLE, THE MEETING THAT WE'VE HAD TODAY, UH, MANY OF THE AGENDA ITEMS COULD HAVE BEEN NOTICED 10 DAYS IN ADVANCE THAT THE TREASURERS MIGHT GET REPORT TAX COLLECT, BUT THERE MAY BE OTHER ITEMS THAT YOU DON'T KNOW UNTIL THAT WEEK BEFORE WITHIN THE 10 DAY TIME PERIOD.
AND UH, AND THEN IT BECOMES A, A MATTER OF DO WE INCLUDE IT ON THE AGENDA OR DO WE HAVE ANOTHER MEETING, A SPECIAL MEETING TO INCORPORATE THAT? AND, AND I, I DUNNO THAT'S A DECISION FOR THE COURT, BUT I'M JUST SAYING THAT I I I COULD SEE INSTANCES WHERE YOU DUNNO 10 DAYS IN ADVANCE.
WELL THIS IS TRUE WHAT NEEDS TO BE INCLUDED AND, AND IN FAIRNESS, I PROBABLY, IF, IF I WERE ON THE COURT, I PROBABLY WOULD WANT THE FLEXIBILITY TO INCLUDE IT ON THAT NEXT MEETING.
IT WON'T BE ON THAT MEETING AND WE'LL HAVE A MEETING FOUR DAYS LATER, FIVE DAYS.
WE COULD ALWAYS INCLUDE WITHIN THAT 72 HOURS BEFORE THE 72 HOUR DEADLINE.
AND IF SOMEONE DOESN'T FEEL COMFORTABLE THAT THEY HAVE EFFICIENT, UH, SUFFICIENT INFORMATION, WE CAN JUST TAKE IT AND PUT IT ON THE NEXT REPORT AGENDA.
NOBODY HAS A PROBLEM WITH ITEMS ADDING WE DISCUSSING ALL THAT POSSIBILITY.
BUT, UH, I, I THINK AT SOME POINT DOWN THE ROAD YOU MAY RUN INTO A, HEY, WE'RE BREAKING OUR OWN ROLL EVERY WEEK.
SO WHAT DO WE DO? WE HAVE TO SET, WE HAVE TO SET SOME KIND OF TIMELINE AND WHAT WE'VE GOT NOW IS NOT WORKING.
I MEAN, LIKE, UH, MR. ALLEN SAID WE GET THE PACKET ON FRIDAY, WE HAVE NO TIME TO DO ANY RESEARCH AND BASICALLY SPEND ALL WEEKEND RESEARCHING THE ITEMS AND SOMETIMES INFORMATION'S NOT AVAILABLE.
COUNTY CLERK'S OFFICE IS CLOSED OR OFFICE, OFFICE, THINGS YOU CAN'T FIND.
I THINK IT'S A GOOD, UH, GOOD CAUSE I THINK WE DO NEED TO ADD THE, THE VERBIAGE ABOUT, UH, COMMISSIONER'S COURT RECEIVED THE EMAIL AND SUPPORTING MY DOCUMENT BY TUESDAY.
UH, AND HOPEFULLY WE COULD GET OUR PACKETS BY WEDNESDAY INSTEAD OF FRIDAY.
WHAT I LIKE TO GO, WHAT HE WANTED WAS MAYBE WEEK WORTH.
WE WANTED PACKET ON MONDAY, RIGHT? IF RIGHT MONDAY.
SO TUESDAY WOULD BE TOO LATE FOR THE EMAIL.
WHAT SHE LIKES TO DO IS DRAW IT UP AND THEN EMAIL IT TO YOU.
AND IF YOU DON'T SEE WHAT YOU REQUESTED ON THERE, THEN YOU CAN LET US KNOW SO THAT IT DON'T GET, SO PROBABLY WOULD BE BETTER FRIDAY BEFORE THAT.
LIKE FRIDAY AFTER OR, OR THAT MON MONDAY MORNING.
YOU'D HAVE TO RECEIVE THE DOCUMENTS BY FRIDAY SO THAT SHE YEAH, BY THE WEDNESDAY AND THEN MAYBE ON THURSDAY SHE CAN SEND IT SINCE YOUR ON FRIDAY.
THURSDAY AND THEN DO THE AGENDA FIRST THING MONDAY AND GET THE PACKETS OUT BY MAIL TO YOU ON MONDAY.
YOU HAD A PACKET BY MONDAY YESTERDAY, YOU THE NEXT FOUR DAYS BEFORE THE FOLLOWING MONDAY.
THAT'S WHAT I WOULD LIKE THEN POSSIBLE.
WE USED TO DO IT THAT WAY A LONG TIME AGO.
THEN THE AGENDA REQUEST FROM EVERYONE KEPT COMING LATER AND LATER AND LATER AND THEN WE'LL GET PHONE CALLS SAYING, WAIT, HOLD UP, HOLD UP.
AND SO WE'RE HOLDING UP THE AGENDA AND THAT'S WHY THEY'RE NOT GETTING OUT BECAUSE WE'RE WAITING ON EVERYBODY TO GET US.
SO THE REQUEST REQUEST WOULD HAVE TO BE IN BY FRIDAY.
SO YOU COULD COMPILE INFORMATION AND HAVE THURSDAY SOMETIMES.
YEAH, THURSDAY WOULD BE BETTER.
SO THAT WE CAN SEND THEM TO YOU AHEAD OF
[00:45:01]
TIME AND LET YOU SEE IF YOUR ITEM IS ON THERE OR NOT.WHAT'S YOUR THOUGHT ON THAT, JOHN? I THINK THE, THE PROPOSAL THAT, UH, MR. ALLEN HAS IS MORE SPECIFIC.
UM, BECAUSE THE WAY I READ, UH, THE PRIOR COURT ORDER IS THERE WOULD BE SIX DAYS NOTICE.
AND THE WAY THAT I READ KIDS IS THAT THERE'S 10 DAYS NOTICE.
SO IT'S THE FRIDAY THE WEEK BEFORE A GIVEN COURT THAT REQUEST IS IN AND THEN THAT SEEMS LIKE THAT TRIGGERS THE NEXT THAT OKAY.
AS SHE'S SPEAKING OF, IF YOU WANT SET THE, WE CAN CHANGE THE DAY, THE DAY SEVEN INSTEAD OF, OR SIX.
IF AN EMERGENCY COMES UP, WE CAN ADDENDUM TO, WE CAN DO AN ADDENDUM UP TO 72 HOURS BEFORE.
LET'S TRY NOT TO DO TOO MANY THOUGH.
BUT, BUT WE CAN IF WE HAVE TO.
SO HOW WOULD YOU RECOMMEND THAT BRIEF? LEMME PUT IT BACK.
WHAT DO YOU WANT TO HAPPEN? I, I THINK YOUR, UH, SECOND FULL PARAGRAPH OF REQUEST MUST BE RECEIVED BY JUDGES BY 5:00 PM 10 DAYS PRIOR TO THE REGULAR MEETING.
AND SINCE ALL PRIOR, UH, REGULAR MEETINGS ARE SET THE YEAR IN ADVANCE, THAT WOULD BE ALWAYS, OR ALMOST ALWAYS THE FRIDAY, 10 DAYS BEFORE MEETING.
THEN IT SEEMS LIKE THE DECISION YOU HAVE TO MAKE DOWNWARDS EMAIL TO COURT MEMBERS IF YOU WANNA SET A DATE CERTAIN FOR THAT BY TUESDAY.
IT SOUNDS LIKE WHAT YOU WANT IS A COUPLE OF BUSINESS DAYS THAT YOU CAN REVIEW THE INFORMATION AND DISCUSS IT.
AND SO, UM, I DON'T KNOW IF YOU WANT TUESDAY OR WEDNESDAY THE DATE CERTAIN FOR THAT.
BECAUSE THEN THAT WOULD GET THEM FOR FRIDAY.
IF THEY HIT IT, HIT IT SOMETIME BETWEEN MONDAY AFTERNOON AND TUESDAY.
IT GIVES YOU ALL DAY WEDNESDAY AND THURSDAY AND FRIDAY WHERE EVERYBODY'S OPEN TO CHECK IT.
YOU'RE SETTING THE EMAIL DEADLINE TO GET TO YOU AFTER THE AGENDAS ALREADY GOING TO BE TWO YOU.
WE'RE USING IT FOR THE PURPOSE OF YOU LOOKING AT IT TO SEE IF YOUR ITEMS ARE ON THERE THE WAY YOU WANT 'EM ON THERE.
IS IT POSSIBLE TO COMPILE THE INFORMATION FRIDAY AFTERNOON? YES.
AND SEND OUT AND THEN SEND IT OUT? YEAH, WE CAN DO THAT.
WE WANNA DO IT BEFORE WE POST IT AND SO YOU CAN LOOK AT IT AND SAY SOMETHING'S MISSING.
SO WHAT SHOULD THE MOTION LOOK LIKE, JOHN? UM, I DON'T WANT TO INCREASE HER WORK IF SHE DOESN'T WANT THAT, BUT PERHAPS IT SHOULD SAY DRAFT TO THE REGULAR MEETING IN GENERAL.
SUPPORT DOCUMENTATION WILL BE EMAILED TO COMMISSIONER'S COURT MEMBERS BY MONDAY AFTERNOON AT THREE O'CLOCK.
THAT'S, YOU ALREADY HAVE ALREADY HAVE IT NEEDS TO BE FRIDAY AT THE SAME TIME AS THE DEADLINE.
WE COULD EMAIL IT WHAT WE HAVE THURSDAY, DEADLINE THURSDAY, MAY ON FRIDAY AND THEN ALL FRIDAY TO MAKE THAT EMAIL.
AND THEN THE PACKAGE, I KNOW LATER ON SAY 10 O'CLOCK TUESDAY MORNING.
BUT MATERIALS WOULD BE YEAH, 2:00 PM 11.
WE STILL HAVE, SHE'S PROBABLY ON MONDAY BUT 10.
THE MOTION TO READ, LAURA, I'M THINKING THAT YOU'RE SAYING THAT THE SECOND PARAGRAPH REQUEST MUST BE RECEIVED BY THE COUNTY JUDGE'S OFFICE BY 5:00 PM AND YOU SAID 11 DAYS PRIOR TO THE REGULAR MEETING? YES.
AND THEN THE SECOND, THE SIXTH PARAGRAPH WHERE IT SAYS A DRAFT OF THE REGULAR MEETING AGENDA AND JOHN SAID WE'RE SUPPORTING DOCUMENTATION WILL BE EMAILED TO THE COMMISSIONER COURT MEMBERS BY 10 DAYS.
THERE MAY BE TUESDAY REGULAR MEETINGS 10 DAYS PRIOR TO REGULAR MEETING.
[00:50:04]
ALRIGHT, WE HAVE A MOTION ON THE FLOOR.DO I HAVE A, SHOULD WE, SHOULD WE PUT VERBIAGE IN THERE ABOUT US RECEIVING OUR PACKETS? WHAT DAY? WELL, I THOUGHT, UH, THAT WE'RE CHANGING THE PARAGRAPH THAT SAYS THE DRAFT OF THE REGULAR MEETING AGENDA WITH SUPPORTING DOCUMENTATION WILL BE EMAILED TO THE COMMISSIONER COURT MEMBERS 10 DAYS PRIOR TO THE REGULAR MEETING.
BUT THE DAY THAT WE RECEIVE OUR PACKET, SHOULD WE MENTION THAT IT'LL BE BY 2:00 PM TUESDAY BY, WE'LL BE BY 2:00 PM TUESDAY.
WE WILL RECEIVE OUR, OUR PACKETS BY TUESDAY.
SO IS THAT A THIRD DEADLINE? 11 DAY, 10 DAYS THAT WAY? SHE PROBABLY SAID IT ON MONDAY OR SO.
IT GIVES HER UNTIL TUESDAY TO GET ALL UP IN CASE HOLIDAY OR MONDAY HOLIDAY OR SOMETHING GIVES UP, YOU KNOW, THREE, FOUR DAYS.
THURSDAY, FRIDAY WE'RE NOT RUSHED REQUEST.
THIS GONNA BE A DRAFT YOU'RE DOING SO YOU'RE DOING THE REQUEST 11 DAYS, 11 BUSINESS DAYS.
YOU'RE DOING DRAFT TO EACH OF YOU 10 DAYS DOCUMENT AND THEN YOU'RE DOING THAT THE ACTUAL AGENDA, AGENDA PACKET LETTER.
SIX DAYS, TUESDAY THE PACKET SIX DAYS BEFORE THE COURT DATE, THE COURT EMAIL ON FRIDAY IF AGENDA ITEMS MISSING, WE, JOHN, CAN YOU READ THAT OUT LOUD FOR THE COURT?
THE SECOND, THE SECOND PARAGRAPH WE WILL READ THE REQUEST MUST BE RECEIVED BY THE COUNTY JUDGE'S OFFICE BY 5:00 PM 11 DAYS PRIOR TO THE REGULAR MEETING.
AND THEN YOU GO DOWN FIVE PARAGRAPHS AND IT SAYS A DRAFT OF THE REGULAR MEETING AGENDA WITH SUPPORTING DOCUMENTATION WILL BE EMAILED TO THE COMMISSIONER COURT MEMBERS 10 DAYS PRIOR TO THE REGULAR MEETING.
AND THERE'LL BE ANOTHER PARAGRAPH ADDED.
COMMISSIONERS TO RECEIVE FINAL COURT AGENDA AND PACKAGE BY TUESDAY.
5:00 PM BY THE TUESDAY BEFORE.
ALRIGHT GENTLEMEN, YOU YOU HEAR THE MOTION? MOTION? UH, DO I HAVE A SECOND? I'LL SECOND THAT.
AND I SENT Y'ALL PICTURE OF THE BARN.
THAT'S PROPERTY AND I MAKE SURE FLAG IT FALL DOWN IS GONNA GET HURT.
WE'LL HAVE TO INSTRUCT THE OTHER BAR.
SO WON STUFF IN, BUT THERE'RE YOUR PICTURES TO SHOW YOU WHAT WOULD BE, DO I HAVE A MOTION? UM, I MAKE MOTION.
HAVE A MOTION OF THE SECOND ON THE FLOOR MOTION FROM ROSA AND SECOND FROM MR. PHILLIPS TO, TO UH, CONSIDER TEARING DOWN THE OLD BARN.
SAY DUMP TRUCKS FOR VARIOUS ROAD AND BRIDGE DEPARTMENTS WITH BUYBACK PROGRAM FROM EAST TEXAS.
MAIN TRUCKS USING THE TEMPS, THE QUALITY CONTRACT.
UH, I HAVE A REQUEST FROM THREE ONE, I'M SORRY.
UH, YOU HAVE, YOU HAVE THERE THE TRUCKS THAT ARE 14 3 12 EACH.
[00:55:01]
THE SMALL YES.THIS AREN'T SUPPOSED BACK TO ABOUT MARCH, IS THAT RIGHT? OH, I HAVE NO IDEA.
I HAVE TO BACK I MILLER NOT REPLACING A TRUCK VEHICLE ADDITIONAL.
OH, THE TWO LITTLE, YEAH, THAT'S, YOU'RE RIGHT JACK.
SO THE TWO TWO LITTLE TRUCKS ARE ADDITIONAL TRUCKS.
THEY'RE NOT, THEY'RE NOT REPLACING.
WE'VE GOT TWO OF THOSE AT THREE OF THOSE.
ALRIGHT, THEN I HAVE A REQUEST FROM, UH, MR. ALLEN FOR, UH, FOUR TRUCKS THAT, THAT ARE 6 31 8 EACH FOR THOSE? YES SIR.
HOW MANY OF THOSE FOUR DO I HEAR? MOTION.
MOTION ARE THESE YOU'RE NOT GOING TO GET ANY.
THESE YOU DON'T HAVE ANY TRUCKS THOUGH NOW, PLEASE.
YOU OTHER ONES REPLACING WITH JACK OFF.
SHE NEEDS PUT TWO DUMP TRUCKS IN THE SALE FOR US.
SO DO I HAVE A SECOND? WHO MADE THE MOTION? UH, MR. ALLEN.
MR. ALLEN MADE THE MOTION TO APPROVE AND MR. UH, PHILLIPS SECOND.
ITEM NUMBER 12 IS TO CONSIDER RENEWAL OF ANNUAL SOFTWARE SUPPORT AGREEMENTS WITH SOUTHERN SOFTWARE FOR A TOTAL AMOUNT OF EIGHT 4,011.
GENTLEMAN, THIS, THIS IS JUST A SOFTWARE, UH, AGREEMENT FOR SUPPORT RENO FOR ALL THE OTHER SOFTWARE AT THE JAIL.
UH, AGENDA IS BECAUSE YOU MAY REMEMBER THIS, SOMETHING WE DO EVERY TIME.
DO THAT AND I'LL MAKE A RECOMMENDATION.
COMMISSIONER ALLEN HAS MADE A MOTION TO ACCEPT IT.
I NUMBER 13, DISCUSS, CONSIDER APPROVAL.
DO YOU HAVE ANY QUESTIONS? NO.
DO I HAVE A MOTION TO APPROVE THE ITEM? IS THAT 19? NO SIR.
UM, THEIR BOARD CALLED AND EMAILED ME AND ASKED ME TO READ UP ON THE ESTIMATED BALANCE.
I THINK IT, I THINK IT WAS LIKE 33, 30 5,000 GLOBAL FOUNDATION.
NO, THAT'S JUST FROM AN ESTIMATED LINE.
I'LL MAKE THE MOTION APPROVE THE SECOND.
SECOND I MOTION ON AND SECOND FROM MR. ADAM.
UH, DISCUSS AND CONSIDER ITEMS LOOKING TO DISCUSS AND CONSIDER CLAIMS FOR PAYMENT.
UH, YOUR CLAIM FOR PAYMENT TODAY IS $650,161 AND 59 CENTS.
UH, IN THAT 650, I'VE INCLUDED THE $19,133 AND 25 CENTS FOR THE, UM, ATTORNEY FEE VOUCHERS THAT YOU HAVE IN POOL.
UH, DO KNOW THAT THE CAL COUNTY COURTHOUSE JUDGES WILL BE HAVING A MEETING SOMETIME TODAY, DISCUSS SOME OF THIS, MAKING COPIES OF EVERYTHING.
BY LAW I'M SUPPOSED TO PAY THESE
[01:00:03]
SO I ASK THAT YOU APPROVE.UH, MOST OF THESE HAVE BEEN DISCOUNTED AND I OWE THE COUNTY OWES THIS MONEY.
WE HAVE TO PAY THESE ATTORNEYS.
I DO KNOW THAT MR. LONG IS, UH, WORKING ON AN ORDER AS Y'ALL HAVE REQUESTED.
UH, LAST COMMISSIONER'S COURT.
UM, BILLS PASSED SO MANY DAYS WE, OR MONTHS WE CAN'T PAY FOR SPECIFIC REASONS, BUT, UM, I HAVE INCLUDED THOSE IF YOU WANT ME TO HOLD THEM AGAIN, I CAN HOLD THEM AGAIN.
BUT, UM, JONES ARE IS, ARE YOU FAMILIAR WITH THESE TWO AND 3-YEAR-OLD BILLS FROM THE JUDGE'S OFFICE? UM, YES.
UM, YOU KNOW, IN RETROSPECT, UH, PROBABLY SOME BILLS, UH, COULD HAVE BEEN SUBMITTED SOONER.
UM, BUT I DUNNO, ALL THE CIRCUMSTANCES, IT'S MY UNDERSTANDING MOST OF THEM CAME FROM EIGHT SIX DISTRICT COURT.
PROBABLY IT WAS SOMETHING OF A HOUSE GOING.
UM, SO, SO I DON'T KNOW THE CIRCUMSTANCES OF IT.
UH, I I DO HAVE A, A VERY REAL CONCERN THE DECISION NOT TO PAY ANY FEES BECAUSE IT'S SUBJECT TO COURT ORDER AND IT'S TWO MEMBERS OF THE COURT KNOW LENE PLAYWELL, THE JOAN CASE, THAT ALL STARTED FROM THE COURT ORDER TO PAY COURT ATTORNEY'S FEES COST A LOT OF MONEY TO NOT HAVE.
SO CAN YOU REPEAT THAT LAST, DO YOU, IF, IF YOU RECALL THE JOANNE COMBS CASE ALL STARTED FROM A SINGLE COURT ORDER YES.
UH, TO PAY, UH, ATTORNEY'S FEES AND ALL THE BACK AND FORTH RELATED DEATH.
I'M NOT SAYING THAT THAT SHOULD DETERMINE ALL FUTURE COURSES OF CONDUCT IN SOMETHING LIKE THIS WHERE I DON'T KNOW THAT THERE'S REALLY A QUESTION THAT THE SERVICES HAVE BEEN PROVIDED.
AND I ALSO DUNNO THAT THERE'S UH, ANY RESTRICTIONS OR EVEN SUGGESTIONS ON WHAT TIMEFRAME THE COURT WILL CONSIDER.
I I THINK CONSIDERING THE ONES THAT ALREADY BEEN FILED, I THINK THAT'S PROPER PROBABLY TO GO AHEAD AND THEM.
BUT ON A GOING FORWARD BASIS, THERE MAY BE SOME PARAMETERS THAT THE COURT WANTS TO CONSIDER.
DO WE HAVE THAT ABILITY? WHAT YOU HAVE THE ABILITY TO DO IS NOT TO GRANT OR NOT, BUT PROBABLY TO, UM, ENCOURAGE THE COURT TO, UH, TO HAVE THE SUBMISSION OF BILLS ON REGULAR BASIS.
I THINK, I THINK THIS COURT'S CONCERN WITH THE PREVIOUS BILLS THAT THEY WERE GREATER THAN
SOME OF THEM ARE FOR SERVICES GREATER THAN, AND, AND I I'M SURE THAT THE DISTRICT, COUNTY COURT JUDGES WANT TO SEE THE ATTORNEYS BE PAID PROMPTLY.
BUT IT'S KIND OF, THERE'S OTHER PEOPLE FAULT, WHICH IS THE ATTORNEYS.
THE ATTORNEYS NEED TO SUBMIT THE BILLS AND, AND FILTERS DOWN THAT DENY POINT TO BE PAID IF THEY DON'T ON A TIMELINE BASIS.
SO THE JUDGE, BUT I DON'T KNOW THAT YOU CAN DO THAT IN RESPECTIVE RIGHT, RIGHT.
BUT I MEAN, FOR THE FUTURE WE DO HAVE THE ABILITY TO PUT A 30 OR 60 OR 90 DAY TIMELINE.
WELL, I WANT THE ATTORNEYS TO PRESENT A BILL.
WELL THE, THE PROBLEM WITH CRIMINAL CASES IS, IS OFTENTIMES AN ATTORNEY CAN BE APPOINTED IN JANUARY, DO MOST OF THE WORK IN JANUARY.
THE CASES IS NOT DISPOSED OF 10 OR 11 MONTHS.
I UNDERSTAND, BUT I MEAN THAT AFTER IT'S DISPOSED OF, AFTER IT'S DISPOSED, DISPOSED OF.
I, I THINK THE COURT CAN, UM, CAN ISSUE ORDERS THAT WITHIN A CERTAIN TIME PERIOD THAT THAT BILLS NEED TO BE SUBMITTED TO THE COURT FOR CONSIDERATION.
I THINK THE JUDGES WOULD LIKE TO HAVE THAT AS WELL.
AND I THINK WITH ALL THE E FILE REQUIREMENTS, THAT'S GONNA HELP ELIMINATE SOME OF THIS TOO.
IT'S, THIS IS MORE OF A HOUSE CLEANING ISSUE.
WE, BUT YOU NEED, YOU NEED TO UNDERSTAND I ORDER FROM A DISTRICT JUDGE, I'M GONNA PAY THAT BILL ONE WAY OR THE OTHER.
I'VE GOT TO THAT'S ORDER IS IS THAT ALL WE HAVE HERE JUST FOR US NOW? MOTION TO PAY THE BILL? YES SIR.
UM, I MEAN YOU MIGHT HAVE SOME QUESTIONS THAT'S WHY YEAH.
THAT BILL IS INCLUDED WITH, I'M JUST LETTING YOU KNOW THAT THERE'S A $19,000 LINE AND THAT IS THESE BILLS THAT I PULLED FROM LAST TIME.
AND WE DON'T HAVE A COPY OF THAT IN OUR PACKET.
NO, YOU HAD 'EM IN LAST TIME PACKET.
YOU CAN'T HAD A DISPOSAL DATE LAST TIME.
ALL THE DISPOSAL DATES WHEN THE CASE, THEY WERE ALL TWO YEARS OLD AND THAT'S JUST KIND OF STRANGE.
[01:05:01]
ATTORNEYS, THEY GENERALLY WANT MONEY REALLY QUICK.YOU KNOW, I GUESS A SITUATION, IT'S KIND OF HOT.
THAT IS HOT, YOU KNOW, I NEVER DO WANT IT.
HEY, LET'S WAIT THREE YEARS AND WELL, I MEAN, YOU KNOW, I UNDERSTAND THAT.
I THINK FOR BUDGETING PURPOSES, I THINK YEAH, IT AFFECTS YOUR, IT AFFECTS YOUR MONEY.
IT AFFECTS THE MONEY COMING IN.
IT ALSO AFFECTS THE, TO DETERMINE HOW MUCH DO WE ACCEPT SUB FOR THIS.
WE HAVE HUNDRED PERCENT WAY OF BEING ABLE TO SAY THAT WE HAVE TIMELINE.
ONCE CASE HE PUT THIS ON JUDGE AND THEN DISCLOSE IT, THAT IT WOULD GIVE THEM A LENGTH OF TIME.
WE CAN SET UP A TIME PERIOD, SAY 90 DAYS THAT THEY HAVEN'T TURNED IN AND SUBMIT THEIR BILLS TO THE COURT.
AND AND THE IT BENEFITS EVERYONE.
IT CREATES A SYSTEM WE WANT, WE WANT AS QUICK AS THEY WANNA GET RID OF US.
BUT, BUT FROM MANUAL, A PLANNING STANDPOINT, FROM AN COUNTY STANDPOINT TO, TO HAVE BILLS THAT ARE GREATER THAN 1-YEAR-OLD KIND OF GOES BACK AND GO WHICH BUDGET CYCLE SOMEBODY COULD WALK IN WITH A HUNDRED THOUSAND WORTH ATTORNEY BILLS AND, AND THE WHOLE BUDGET.
I MEAN THEORETICALLY I GUESS WE COULD SAY, WELL WE WANT IT ON THOSE BILLS AND SAY LET'S LOOK AT IT AND, AND WHY THEY WERE SO LATE MAKES NO, CAN YOU HAVE THEM PULL THE RECORDS ON ALL THOSE CASES AND SEND THEM TO THE COMMISSIONER SO WE CAN VERIFY? I DON'T KNOW IF THAT'S PUBLIC INFORMATION.
IT'S NOT, WE'RE NOT ASKING FOR THE CASE ITSELF.
WE'RE ASKING FOR ALL THE DATES.
HAVE THE PARTICULAR ATTORNEY WAITED SO LONG TO TURN INTERVENTION FOR THREE YEARS.
WELL WE THAT'S WHAT WE WERE ASKING.
WE FIGURE OUT WHO, WHO IF, IF IT IS OUR COURT SYSTEM, WE NEED TO SEE, WE ASKING TO PLEASE FIGURE OUT A METHOD THAT GET THE SYSTEM UP TO SPEED WHERE WE WON'T HAVE THAT PROBLEM.
COMMISSIONER RAISE A POINT BECAUSE I DUNNO THE ANSWER TO WHICH IS IT COULD HAVE SET UP.
THAT'S WHAT I WAS ASKING ABOUT THE AUDIT CASEY AND TO, UH, BOBBY ANDREW WILLING TO WORK WITH US AND FIGURE THIS THING OUT AND GET IT GOING.
AND SO WE JUST NEED TO PAY IT GOING DOWN THE ROAD.
YOU NEED TO UNDERSTAND BY STATUTE I'M YOUR, I'M YOUR CHECK AND BALANCE BETWEEN THIS COURT AND WHOLE COUNTY.
WE LOOK AT THESE BILLS WE CALL AND AFTER HE ASKS QUESTIONS WHEN WE KNOW WE OWE SOMETHING, WE BRING IT TO PAY.
I DON'T KNOW WHAT ELSE I CAN DO TO, TO SATISFY YOU.
WELL NO I'M NOT ASKING THERE IS WE WELL UNLESS YOU HAVE QUESTIONS, I MEAN YOU MIGHT HAVE SOMETHING MARKED.
UM, COMMISSIONER ZA HAS SEVERAL WE MATTER OF FACT THE WHAT? I DIDN'T NO, THAT'S, I GOTTA GIVE THAT BACK TO THE TREASURER.
HE HAS TO, THAT IS WE HAVE CREW.
I HAVE TO RECORD A EXPENDITURE GOING OUT.
RECEIPT WHEN THEY GOERS AND WE REIMBURSE THAT.
[01:10:03]
BRING RECEIPT.DID YOU GET HER NAME AND I, YEAH, I'VE GET MY PACKET BUT WE'LL JUST GET IT.
[01:15:12]
I DON'T THINK THAT.WELL, I DON'T KNOW THAT REALLY TELL ME ANYTHING YOU GET.
I'M JUST SAYING THAT YOU WHAT I MEAN? YES SIR.
I THINK THAT'S SUPPOSED, WELL THEY'RE, IT DOES SAY THE ENTIRE, UH, PRESENTED THE TWO ITEMS. PRESENTED THE JUDGE NO, NOT YET.
I KNOW HE, HE JUST MUST BE OUT 10.
[01:21:34]
THIS IS TRACK WHEN YOU SET IT UP, YOU WANT NEXT DAY A YOU KNOW, SO THAT WAY YOU CAN GO AFTER, YOU CAN RUN YOUR REPORT.WE'RE I DON'T, THERE'S A'S A CERTAIN AMOUNT THE SECOND TAKE OF THIS VOTE.
ALL IN FAVOR? I ENTERTAIN A MOTION TO ADJOURN.
COMMISSIONER ALLEN, MR. PHILLIPS, MR.