* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] THAT, YOU KNOW, GOING INTO A LOT MORE LEGAL. OKAY. I THINK SOMETIMES, AND WE DO HAVE, THAT'S WHERE IT IS NOW. NO, NOT OH ONE OUT THERE. SOUTH CAMPUS. OKAY. YEAH. I MEAN, YOU KNOW, WE, YEAH, RIGHT NOW WE JUST, WE WE'RE GOOD. WE, WE MAKE SURE HE PROFICIENT CAN FILL EVERYTHING TO THE CITY. WELL, IT WAS MENTIONED EARLIER TOO, THAT SOME PEOPLE DO THREE IT USE IS THE RESPONSIBILITY. RESPONSIBILITY IT NEEDS TO BE EQUAL TO SOME DEGREE. MY POINT, IF YOU THEN YOU WEREN'T BUSY ENOUGH TO JOB. NO, BUT IN THE SAME RESPECT, WHY FIGURE PUT IT IN. JIMMY DID. JIMMY DID IT. NO. ALRIGHT, JIMMY UP. HEY, WE GOT PAY WORTH THAT, THAT'S, THEY'RE WORTH IT. SO WHAT SPECIFICALLY ARE YOU REFERRING TO? WELL, I'M NOT SURE ANYTHING SPECIFIC OTHER THAN WE'VE SAT AROUND HERE AND WE'VE TALKED AND DIDN'T COME IN WITH A REQUEST AND WAS SUCH AN INEQUITY IN WHAT EACH DEPARTMENT ASKED CONSTABLE EXAMPLE TICKET AND THE JP YOU KNOW, ONE OF THEM DOING THE STATE HOSPITAL, ONE OF THEM DOING WHATEVER. THE JP VEHICLE DID ALL THAT, DIDN'T THEY? YEAH. THEY, THEY DIVIDED IT UP AND I MEAN THAT PRETTY DECENT THOUGH. YEAH. AND, AND THAT OVER BEYOND WHAT REGULAR. ALRIGHT, LET'S TAKE, LET'S TAKE, UH, YOU KNOW, I JUST, I KNOW RIGHT OR WRONG, I SUPPOSED STEWARD, YOU KNOW, NOW I'M NOT PICKING ON, UH, THIS IS A POSITION. WE'RE JUST HAVING A DISCUSSION. THIS, THIS, I JUST WANT KNOW I'M NOT ALL THERE. ALRIGHT, WE GO. UH, THIS OBVIOUSLY WAS SOMETIME YEARS AGO WHEN YOU TOOK ON THE DUTY OF WHATEVER IT IS OF SOMETHING THOUSAND 11. YES. WHEN YOUR LETTER WAS. OKAY, THEN YOU GO OVER TO THE JOB DESCRIPTION AND THAT'S PART OF THE JOB DESCRIPTION. SO HOW DO WE COME ABOUT WITH SETTING A DOLLAR AMOUNT TO SOMETHING THAT'S IN YOUR JOB DESCRIPTION? IT SOMETHING ABOVE AND BEYOND. LIKE WE'VE COMBINED DEPARTMENTS AND THEY'RE DOING SOMETHING, MAYBE TAKING ON ELECTION THING HERE, LEMME CAN SPEAK HERE. HERE'S WHAT HAPPENED FROM UH, HERE'S THE HISTORICAL PART OF THAT. AND THEN YOU GO BACK YEARS AGO, AND THAT WAS WHEN MRS WAS THE COUNTY CLERK AND SHE BECAME I, AND ACTUALLY SUBSEQUENTLY PASSED AWAY DURING HER TERM OF OFFICE. UH, AT THAT POINT IN TIME, SHE WAS THE, UH, ELECTIONS ADMINISTRATOR, UH, WHICH BY LAW BELIEVE THAT, I BELIEVE THAT'S COUNTY CLERK. AT THAT POINT, THE COURT ASKED THE TAX ASSESSOR LECTURE AND SOMEBODY CORRECT ME IF I'M SAYING [00:05:01] SOMETHING WRONG, THIS, THIS IS THE STORY THAT I'VE BEEN TOLD. THEY ASKED I GUESS DON TAX TIME, WHICH SHE ASSUMED THE DUTIES OF THE ELECTION AND SHE SAID YES. AND COURT THEN, UH, GAVE HER A $6,000 SUPPLEMENT, I BELIEVE 6,000. AND SO FROM THAT POINT, THE $6,000 SUPPLEMENT HAS STAYED WITH THE TAX ACCESS CLERK. AND UH, TANYA HAS COME TO US AND TALKED ABOUT GIVING THAT UP, STARTING A COLLECTION ADMINISTRATOR TAKE AWAY FOR RIGHT. AND, BUT, AND SHE WOULD OBVIOUSLY GIVE HER UP TO $6,000. UH, NOW, UH, SO THAT KIND OF EXPLAINED, THAT'S GONE ON EVERY I HOW MANY YEARS? WHAT? 15, 20 YEARS OR HOW LONG'S BEEN GOING ON DID YOU SAY? IN 2000? 11,011. EXPLAIN WHAT HAPPENED IN 11. UH, WHENEVER WE, YOU KNOW, WHEN WE HEARD THE STORY, UH, I'M SORRY. I'M SURE YOU SAID HEARING, BUT ON, YOU KNOW, IN 2011 WE HAD THE, IN THE DITCH. WE WERE BANKRUPT. BANKRUPT. WE WERE MONEY. AND SO WE WERE LOOKING FOR EVERY OPPORTUNITY WE COULD TO SAVE MONEY. AND ONE OF THE THINGS I FOUND OUT WAS HERE, WE HAD ACTUALLY HIRED A COMPANY ER, TO COME IN AND START COLLECTING IN COLLECTING, WHICH THEY ACCORDING TOLD DO IT. BUT IT NEVER BEEN ED LIKE IN FOUR YEARS. SO, SO AS PART OF THAT WE HAD A FULL-TIME COLLECTIONS DEPARTMENT THAT WAS UNDER, UH, THE TREASURER'S OFFICE. I DON'T KNOW WHY I GOT ERROR OR WHATEVER, BUT IT WAS UNDER THE TREASURE LAW. MR. COUNTRYMAN CAME TO ME AND SAID, I GONNA GET RID OF THAT. I DON'T HAVE TIME TO CLUE WITH IT. I, IT NOT MY RESPONSIBILITY. SO IF I REMEMBER, I, IF I REMEMBER, UH, I BELIEVE WE UNDER JUDGE, UH, WHY, SO LAURA CAME TO ME AND AFTER A WHILE, AND JUDGE WILEY TOOK IT ON JUST AS A PROJECT, JUST BECAUSE EVERYBODY WAS TRYING TO FIGURE OUT WHAT WE COULD DO TO GET OUR PHYSICAL HEALTH BACK, PHYSICAL FIS, PHYSICAL. AND UH, SO CAME TO ME LATER ON AND SHE SAID, JUDGE, I CAN UH, TAKE ON THE DUTY OF COLLECTIONS WITHOUT ANY ADDITIONAL STAFF. AND SO SHE DID. AND OF COURSE THAT ULTIMATELY ONE DUTIES THAT IS LISTED THERE IN THAT. AND SO, UH, SHE DID THAT AND THAT'S, THAT'S, UH, BUT THAT'S HOW IT WENT TO THE TAX OFFICE AS A SEPARATE VIEW THAT WAS ASSIGNED TO HER. IS THAT AN ACCURATE STATEMENT? YES. I'M NOT SURE WHAT YOU'RE TALKING ABOUT UNDER MY DUTIES. WELL, I THINK THE STATUTE DOES IT NOT, THE CODE OF CRIMINAL PROCEDURES SAYS THAT EACH COUNTY MUNICIPALITY SHALL DEVELOP AND IMPLEMENT A PROGRAM THAT COMPLIES WITH THE PRIORITIZED IMPLEMENTATION SCHEDULE. A COUNTY PROGRAM MUST INCLUDE DISTRICT, COUNTY, AND JUSTICE COURT. AND THEN IT GOES THROUGH THE COMPONENTS OF THE COUNTY PROGRAM CODE, CRIMINAL PROCEDURES. ONE THREE DOES NOT SAY THAT IT FALLS UNDERNEATH ANY PARTICULAR OFFICE. JUST COUNTY WILL HAVE PROGRAM AND WILL COMPLY WITH THE COMPONENTS OF THAT PROGRAM. AND I MAY BE WRONG, BUT I'M SORRY, GO AHEAD. WHICH IS WHY THE COUNTY IN 2007 WENT AHEAD AND CREATED AN OFFICE THAT HAD FOUR COLLECTIONS PEOPLE IN IT AND PUT IT UNDERNEATH THE, I THOUGHT WHENEVER YOU AND I DID THAT IT WAS, I THOUGHT YOU INDICATED THAT IT ACTUALLY WAS ONE OF YOUR RESPONSIBILITIES. I DO THAT. I WAS THE ONE THAT BROUGHT IT TO THE COUNTY BEFORE IT WENT AND BECAME A FORMAL PROGRAM. SO YOU'RE SAYING IT'S NOT A PART OF YOUR RESPONSIBILITIES? NO, THE ONLY PART THAT, THAT'S I'M RESPONSIBLE FOR AS COUNTY CLERK IS RECEIVING OF THE MONEY BECAUSE AT THE TIME IT WAS UNDER THE TREASURER, THEY WERE NOT, THAT THEY WERE NOT BONDED TO COLLECT MONEY AND THE STATUTE'S PRETTY CLEAR THAT THERE ARE CERTAIN PEOPLE WHO COLLECT MONEY. SO THAT WAS MY ONLY STATUTORY DUTY WAS TO MAKE SURE THAT THE MONEY WAS COLLECTED NOT TO GO THROUGH THE PROGRAM ELEMENTS FOR COUNTY DISTRICT AND JUSTICE OF THE PEACE. WELL COMMISSIONER I ALL, I, ALL I WAS TRYING TO DO IS JUST GIVE [00:10:01] THE HISTORICAL PERSPECTIVE. YEAH. I'M JUST CURIOUS HOW WE DOLLARS. SO IT IS NOT ACTUALLY A PART OF YOUR RESPONSIBILITIES? NO SIR. IT'S A COUNTY RESPONSIBILITY. SO WHO'S RESPONSIBILITY? THE COUNTY. THE COUNTY HAS TO HAVE THE PROGRAM. IT'S OUR RESPONSIBILITY TO ASSIGN THAT DUTY TO SOME DEPARTMENT. DOES IT FIT UNDER YOUR DEPARTMENT DOES WORK WELL UNDER YOUR DEPARTMENT? WE JUST HAD OUR RE-AUDIT AND WE PASSED UNOFFICIALLY. IT WORKS. IT'S NOT THE BEST FIT, BUT IT WORKS. I ALL THE DEPARTMENTS YOU HAD IT, IT'S ALL FOUR JPS. IT'S THE DISTRICT CLERK AND IT'S COUNTY COURT LAW. AND I THINK THAT THEY WOULD ALL HAVE TO HAVE AN INPUT IN A, IN IT. AND AT ONE TIME WE HAD FOUR PEOPLE. THERE WERE FOUR PEOPLE AT THE TIME MAKING $30,000 EACH. THAT WAS ONE TO DOING WHAT MY CLERKS ARE DOING FOR 26 9 86. THAT I KNOW THE ONE POINT THAT'S THAT'S COME UP SINCE THE AUDIT, UH, JOHNNY ADAMS HAS SAID TO THE AUDITOR THAT HE'S REALLY TIRED OF DOING COLLECTIONS IN HIS DEPARTMENT AND WANTS TO SHIFT IT TO US TO DO IT. BUT THAT'S ONE OF THOSE I, I DIDN'T PUT ANOTHER DAY BEFORE ON THERE, THE TWO GIRLS THAT I HAD DOING IT. AND I THINK AT THIS TIME THE ONLY PERSON THAT THE COURT ACTUALLY BUDGETED WAS ONE PERSON TO DO THIS. THE OTHER I'M USING MY THAT. YES. SORRY. NOTHING. GOT THAT INFORMATION. ALRIGHT, OTHER, YOU HAVE OTHER THINGS YOU WANNA TALK ABOUT? GO AHEAD. THAT'S WHAT WE'RE HERE FOR. DID WE, IN THE PUBLIC DEFENDER'S OFFICE, DO YOU APPROVE A SECOND OR THIRD POSITION THROUGH THEM? IS THAT IT? I ASSUME THAT'S IN PAGE. WELL PAGE DEFENDER, PAGE 16 LOOKS LIKE I DON'T THINK WE ADDED ANY NO, WE DIDN'T ADD ANY POSITIONS AT ALL. HE HAD EMPTY, HE HAD AN EMPTY POSITION AND I THINK HE FILL IT. YEAH, HE HAD HIM FILLED IT. OKAY. HOW LONG HAS IT BEEN OFF AND ON? I THINK HE HAD IT FILLED AND I MAY BE WRONG, BUT I THINK IT WAS FILLED INITIALLY IN THE PERSONAL DEATH. ANOTHER AGENCY. HE'S JUST NOT BEEN IT SEE THE NICK, I THINK HE MAYBE WAS STILL LAST YEAR. THIS YEAR I ASKED HIM DAY I GAVE A 1200 RAISE GAVE 12 AND THEY'RE NOT EVEN THERE. AND UH, THE JUDGE WAS IN HERE ASKING BECAUSE HIS POSITION HASN'T BEEN THERE LONG ENOUGH, MAYBE GIVE 12. BUT THAT, FOR THAT ANSWER ON THE COMPUTER BUDGET, I HAD SOME STUFF EXPIRE AND ON WHICH ONE? PAGE? PT EIGHT. THE COMPUTER BUTTON UHHUH LIKE ON UH, ELECTION SOFTWARE. I THINK THAT A LOT OF THAT CAUSED TRANSFER TO TAX ASSESS DID HE KEPT THE SOFTWARE AND SHE KEPT THE SOFTWARE IN HER BUDGET. THAT'S WHY THERE'S SUCH A BIG DIFFERENCE. OKAY. YEAR TO DATE. YES SIR. AND THEN THE TAX ASSESSOR SOFTWARE SPECIFICALLY T [00:15:02] YES. WE, WE GET A IN THE MIDDLE OF THE YEAR SWAP PAGE 21. THE PER RAT DISTRICT JUDGE, THAT'S THE FIRST TIME THAT'S POPPED UP. WHAT IS THAT? THAT WAS IN THE 86 COURTS, UH, BUDGET. AND NOW THAT, UM, SECOND IS THE ADMINISTRATIVE JUDGE THAT IS PAID TO, UM, THE UM, COURT OF APPEALS. OH, OKAY. IT'S A PRO RAT OF SHARE THAT THE COUNTY HAS TO PAY YOU STILL A DISCUSSION ON, UH, ONE REQUEST FOR CHIEF YOU THAT ON UH, DISTRICT, DISTRICT DISTRICT CLERK WHERE YOU GOT THE SAME LETTER THAT I GOT FROM WE DISCUSS LETTER. I CAN, WE CAN PROBABLY GET HER OVER HERE. SHE SAID SHE'D BE MORE THAN TO HER. HER POSITION IS IS THAT SHE, SHE KNOW AS MUCH TRAVEL AS THE COUNTY CLERK DOES AND COUNTY CLERK IS DUE THAT SHE SHOULD FEEL THE SAME. THAT'S KIND OF HARD TO ARGUE. I KNOW A LOT OF GOING BACK AND COULDN'T, I MEAN PUT IN THE TAX OR SEND THE DEPUTY OVER, THEY ALL TURN THAT INTO THE MONEY. THEY PRECINCT TOO. THEY COME TO ME BECAUSE THEY WERE SCARED. I I'LL ADD TO THAT RIGHT QUICK. UH, TOMMY CAME WHILE BACK ABOUT A MONTH AGO MORE THE CAR SERVICE. YEAH. BECAUSE ME AND HER COMPENSATION LOT SITTING ON GOOD CAR MAKE COMMENTS KNOW YOU HAVE MONEY. SO WE HAVE SITUATIONS WHERE I AGREE I MORE INVOLVED THAN THAT. YEAH. I TOLD HER SO I TOLD HER TO GET THE PRICE ON HER CAR AND I GUESS SHE CALLED YOU AND ASKED YOU TO DO THAT. AND I SAID BECAUSE YOU KNOW THEY WEREN'T GONNA, THEY GONNA DRIVE TO THE BANK. THEY WERE PUT IN THE NEXT MORNING. I DO SOMETHING ABOUT IT WITH THE SEE I THINK THAT'S, THEY'RE NOT AVAILABLE THAT DAY. WELL WELL THEY'RE OPEN THE NEXT MORNING. RIGHT. I'LL TELL YOU JUST PUT OUT A VEHICLE AND THEY'RE TRYING TO FIGURE OUT, YOU KNOW, WHICH CARS IN YOUR AREA AND TRYING TO FIGURE OUT THE ROUTE. YEAH. IT'S VERY COST WE GO DOWN THAT ROAD BUT, WELL I THINK, I THINK WE HAVE PLENTY CONSTABLE, WE A CAR AND THEY HAVE PLENTY OF WEAPONS. YOU KNOW, THE BANK ONLY WALKING BUSINESS ALMOST, YOU KNOW, BUT STILL YOU DON'T IN THE MIDDLE IN DARK ALL DOWN THE BACK PARKING LOT WITH 30,000. NO, I JUST, I JUST THOUGHT IT WAS A BAD SITUATION AND I SPOKE WITH THE CONSTABLE AND SINCE THEN THEY'VE GONE BACK TO TAKING IT. UH, SO I TOLD THEM, LEMME KNOW IF THEY REFUSE OR DON'T DO IT. SO I KNOW THEY'RE ELECTED BUT I KNOW COUNTY SHERIFF'S DEPARTMENT NOT [00:20:01] NEED TO, BUT WE'LL FIGURE OUT A WAY TO MAKE SHERIFF DEPUTY COME GET, WE'VE GOT A DEPUTY HERE THAT CAN TAKE WELL THAT'S WHAT I SAID HERE INSTEAD OF THE CLERK. I'M JUST SAYING DEPUTY HERE THEY DO TAKE IT TO THE RIGHT HERE. I WAS THINKING WE HAD SOMEBODY HERE THAT DOES. IT'S KIND OF HARD FOR BECAUSE WE DON'T HAVE ANYBODY THERE. WHERE YOU HAVE PROBLEM IS IN OUTLINING AREAS. YOU'VE GOT SOME OF THESE LADIES THAT WILL WALK YOU OUT TO GO TO THE BANK. THEY DON'T GO TO THE BANK. THEY TAKE THE BAG HOME WITH 'EM AND THEY CAN GET IT FOR TWO DAYS BEFORE THEY TAKE IT TO THE BANK. THAT'S WHERE YOU'RE GONNA HAVE AN ISSUE. AND WE HAD THAT LAST, THAT HAPPENED LAST YEAR. BUT I'M JUST SAYING, I'M JUST SAYING THAT WE HAVE NO GOOD NEED TO LET SOME POTENTIAL PERSON TAKE. OH, I'M WITH YOU. AMOUNT. WHEN SHE CALLED US ABOUT THAT, ME AND THE SHERIFF TALKED ABOUT IT, I TOLD, I SAID OUR PROBLEM IS THE OUT OUTLINE AREAS BECAUSE WE CAN'T JUST GET GUARANTEE SOMEBODY TO GO GET IT BECAUSE WE, BUT WE HAVE, WE CAN DO IT THE NEXT MORNING. RIGHT. AND THAT'S WHAT I TOLD MY CONSTABLE, I SAID, HEY, IF YOU CAN'T DO IT, I NEED TO KNOW ABOUT IT AND WE'LL START MAKING A LOT BECAUSE I KNOW BRIAN, BRIAN DOES IT IN FORD DOES HE? HUH? EITHER HERE SOMEBODY. RIGHT. SO THAT COME ALL YEAH, I WAS THINKING THAT. I THINK THE ONLY PROBLEM WE HAD WAS I THINK SHE WAS TELLING ME TOO THROUGH, BUT I GUESS Y'ALL GOT THAT WORKED OUT I GUESS. WELL WE'VE GOT OUR WORKED OUT MY COMPANY PUBLIC WORKS. OH YEAH. I MEAN I KNOW CONS DON'T TO IN AND I MEAN THAT'S THE ONLY REASON THAT YOU SOME SERIOUS MONEY, I'D RATHER IS THAT WHAT YOU DO? UM, MY MONEY. YOUR CAR. CAR. WHO, WHO TAKES YOUR MONEY? THE MONEY. I TAKE MY MONEY ACROSS THE STREET TO THE TREASURER BUT SAYS EVERY NO LATER THAN THE THIRD BID WORKING YOU ACROSS THE YEAH, THE ONLY THING I'LL GO TO THE BANK FOR IS WHEN HAVE A ACCOUNT CHASE OR SOMETHING LIKE THAT CARRY THE MONEY FOR YOU. SO PEOPLE HAVE MONEY BACK OFFICE. NEVER. THERE'S NEVER BEEN. IT'S AN UGLY LOOKING PURSE. THEY HAVE NO CLUE. , SHE A BIG, BIG PURSE. IT'S JUST A UGLY LOOKING PURSE. NO, I DON'T WHAT SHE DOES. RHONDA'S ON HER WAY AND I'D LIKE TO HEAR FIRSTHAND FROM HER, BUT, UH, AND IT'S, IT MAY NOT BE A PROBLEM THAT WE CAN SOLVE THIS YEAR, BUT IT'S SOMETHING DISCUSSED. HERE'S, HERE'S KIND OF WHAT I'M I AND THEN COME BACK ONE, UH, WELL LET'S, AND THEN COME BACK AROUND TWO AND UH, THEN WE'LL FINISH UP. BUT I REALLY WANT US TO, WE'RE MAKING, WE'RE NARROWING IT DOWN I GUESS IS A BETTER WAY TO PUT IT. BUT I DO THINK, UH, WE'RE NOT GONNA GET FINISHED THIS MORNING AS I HOPE. I'M SORRY I'M DOWN. NO, NO SIR. AND YOU OBVIOUSLY THIS IS YOUR FIRST ONE NEEDS TO GO THROUGH. SO'S GOOD, GOOD FOR ALL US. PAGE 10. I KNOW IT PROBABLY BEEN MOVED, BUT BEFORE WE'VE GOT OTHER FUNDING SOURCES, A HALF MILLION. THAT'S WHERE, UH, THE CASH TREASURE HAD WENT $500,000 ON [00:25:01] THAT SAME PAGE. WE LEAVE PAGE TWO, THE, UH, LOCAL REGION CALL CENTER, CLEVELAND VALLEY. THAT'S, THAT'S THE CITY. YEAH. AND THAT'S JUST KIND OF A, A GOOD ESTIMATE. YEAH. AND BECAUSE SOME OF 'EM NOT GONNA COME ON BOARD PROPERTY KIND OF. RIGHT. BRIAN ON THE INTER LOCAL WE HAVE WITH THE CITIES THAT ARE GONNA BE JOINING US, UH, WE'RE NOT GONNA BE PROBABLY FULLY UP AND UNTIL JANUARY THEIR BUDGET, THEY GONNA GONNA SAVE THEM A BUNCH OF MONEY. YEAH, I THINK IT'S DRIVING. WELL IT'S GOING BECAUSE THEY'RE MAKING A POSITION TOO FOR ONE OF THEIR, UH, SENIOR DISPATCHERS BECAUSE THEY'RE GONNA HAVE THEIR ADMIN CALLS THAT THEY HANDLE NORMALLY IN DISPATCH. THEY'VE GOTTA HAVE SOMEBODY THERE. SO THEY'RE, THEY'RE KICKING UP PART OF THAT. BUT YES, IT, THEY'RE GONNA SEE SOME, SOME SAFE. BUT THE 300,000 JANUARY UNTIL END OF. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.