[00:00:01]
ORDER.UH, THIS IS MONDAY, OCTOBER THE 26TH.
THIS IS A REGULAR MEETING OF THE, UH, COLSON COUNTY, UH, COMMISSIONER'S COURT.
UH, OUR USUAL MEETING ROOM IS DOWNSTAIRS, IS BEING USED FOR EARLY VOTING.
SO WE ARE SOMEWHAT PACKED IN HERE TODAY AND, UH, UH, BUT WE'LL MAKE IT THROUGH.
AND WE'RE GETTING SOME ADDITIONAL CHAIRS, I BELIEVE, BEING BROUGHT IN.
IF YOU ARE HERE AND YOU WISH TO ADDRESS THE COURT ON ANY ISSUE THAT'S LISTED ON THE AGENDA, UH, FEEL FREE TO DO THAT.
YOU'LL NEED TO SIGN IN, OR IF IT'S NOT ON THE AGENDA, UH, WE WOULD, UH, ASK THAT YOU SIGN IN AS WELL.
AND YOU, YOU WILL HAVE THREE MINUTES, UH, AT THE BEGINNING OF THE MEETING, UH, TO, UH, SPEAK TO ANY ITEM THAT, UH, IS NOT ON THE, UH, AGENDA.
AND THAT IF YOU WANT TO TALK ABOUT AN ITEM ON THE AGENDA, AGENDA, YOU CAN CERTAINLY DO THAT APPROPRIATE TIME.
UH, SO IN THAT REGARD, UH, WE WILL HAVE THE IMPLICATION.
I'M SORRY, WE DO NOT HAVE, UH, UH, FLAGS IN THIS ROOM AT THIS POINT.
I'VE JUST MADE MYSELF A NOTE, UH, TO MAKE SURE THAT WE GET THOSE IN ORDER AS SO WE'LL, UH, MAKE SURE THE NEXT TIME WE MEET THAT WE'LL HAVE FLAGS HERE.
SO JUST, UH, USE YOUR IMAGINATION, I GUESS IS THE BEST WAY TO SAY THAT.
HE HAS A TEXAS FLAG ON WHETHER YOU CAN SEE IT OR NOT, THE TEXAS FLAG ON THERE.
BUT ANYWAY, IF YOU WOULD, UH, JOIN ME NOW AND STAND MOST GRACIOUS.
HEAVENLY FATHER, WE THANK YOU FOR TODAY.
WE THANK YOU FOR THE OPPORTUNITY WE HAVE, UH, TOGETHER IN, UH, THIS ROOM, UH, TO DISCUSS THE COUNTY'S BUSINESS.
LORD, WE THANK YOU AND, UH, FOR JUST, UH, ALLOWING US TO LIVE IN THE GREATEST COUNTRY IN THE WORLD, LORD, WITH ALL OF OUR HICCUPS AND OUR BLEMISHES AND ALL THE THINGS THAT, UH, SOMETIMES WE DON'T, UH, LIKE TO HAPPEN, UH, WE KNOW THAT YOU'VE BLESSED THIS COUNTRY MORE THAN ANY OTHER COUNTRY AND WILL CONTINUE TO DO THAT.
LORD, THIS, UH, PRAY NOW FOR THOSE THAT ARE DEALING WITH FLOODING ISSUES IN VARIOUS PARTS OF OUR STATE, UH, WE WOULD BE REMISS IF WE DID NOT, UH, THANK YOU TODAY FOR THE RAIN THAT YOU'VE SENT.
UH, LORD, WE NEEDED THAT VERY MUCH AND WE APPRECIATE, UH, THE FACT THAT YOU HEARD THE MANY PRAYERS THAT HAVE BEEN SENT REQUESTING THAT LORD KEEP US SAFE AS GO ABOUT OUR DAY'S BUSINESS.
WE PRAY NOW THAT WE WILL HAVE A, UH, PRODUCTIVE, UH, COMMISSIONER'S COURT MEETING AND ALL THESE THINGS.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICAS AND TO THE REPUBLIC FOR FRUITION.
STANDS STANDS, ONE NATION OF AMERICA, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL, HONORABLE TO SOCIETY, ALLEGED ALLEGIANCE TO THE LEADING TO TEXAS, ONE STATE UNDER GOD.
ONE CAN IVIS AND, UH, MARSHALL WILL BE DESIGNATED PORT BAILIFF TODAY.
AND SO, UH, UH, WE HAVE THREE PEOPLE THAT HAVE, UH, SIGNED UP.
UH, THE FIRST ONE IS, UH, JULIE JO, AND NEW JOSEPH DOES NOT GIVE A ADDRESS.
I BELIEVE YOU WAS TALKING TO THE COURT BEFORE, ALREADY, ALREADY LIST AN ITEM TO BE DISCUSSED.
SO, UH, UH, WOULD YOU, I'M SORRY I WAS IN SUCH A HURRY, BUT I'M GONNA DEFER MY TIME.
SO, UH, WE, AM I ALLOWED TO DEFER IT TO THE COMMISSIONER? YES.
OKAY, THEN I, I WOULD LIKE TO DEFER MY TIME TO COMMISSIONER LIK IF HE NEEDED.
ALRIGHT, THEN JOHN COOK IS HERE.
AND THEN, UH, LARRY WAS OFF THE SAME.
AND THAT'S ALL THE PEOPLE THAT I HAVE THAT HAVE BEEN, THAT ARE SIGNED UP HERE.
ONE OF THE THINGS WE'RE GONNA BE DOING TODAY, AS YOU MAY HAVE NOTED, IS DISCUSSING THE, UH, COURT, UH, UH, RULES THAT WE USE AS FAR AS BEGINNING OF THE COURT.
AND, UH, UH, WE'LL TRY TO PROVIDE MORE INFORMATION ABOUT THAT.
THAT'D BE ONE OF THE, OF THE DISCUSSION ITEMS THAT WE'LL HAVE HERE TODAY.
UH, THE NEXT ITEM ON THE AGENDA IS, UH, THE ROUTINE CORRESPONDENCE.
THE ONLY ITEM I HAVE ON THAT IS A REPORT ON THE, UH, CITY SALES TAX.
I PASSED THE COMMISSIONERS OUT.
AND, UH, A COPY OF THIS, IF YOU DON'T MIND PASSING IT AROUND.
UH, IT DOESN'T AFFECT THE COUNTY OTHER THAN IT DOES GIVE, UH, I THINK, UH, A PRETTY GOOD IDEA
[00:05:01]
OF THE, UH, FINANCIAL HEALTH OF THE COUNTY AS FAR AS RETAIL SALES ARE CONCERNED.YOU HAVE A COPY OF THAT AND MADE A FEW EXTRA COPIES.
ANYBODY WOULD LIKE TO, UH, HAVE ONE.
UH, THE NEXT ITEM IS ITEM NUMBER TWO, AND THAT IS THE CONSENT AGENDA.
AND THAT ITEM A IS THE ACCEPTANCE OF MEETING MINUTES FOR OCTOBER THE 12TH, 2015.
UH, DISCUSS AND CONSIDER APPROVING APPLICATIONS OF JERRY JACKS, ASHLEY RICHARDSON, LYDON WALKER, JUSTIN KUEN, AND WAYLAND D CHAMBERLAIN FOR KAUFMAN COUNTY SHERIFF'S DEPARTMENT.
ITEM C IS TO DISCUSS, CONSIDER APPROVING THE REQUEST FROM THE MAG B SPECIAL UTILITY DISTRICT TO INSTALL AND DOOR, UH, FOR WATER LINE UNDER THE COUNTY ROAD 3 47 IN COUNTY PRECINCT NUMBER THREE.
ALSO, D IS TO DISCUSS AND CONSIDER ACCEPTING A PROJECT AGREEMENT WITH THE CITY OF POST OAK BEND FOR ROAD REPAIRS ON COUNTY ROAD TWO 80 AND 2 81 IN KAUFMAN COUNTY PRECINCT, NUMBER ONE.
AND THEN ALSO ITEM E IS TO DISCUSS AND CONSIDER UPDATES, UH, REGARDING TRINITY MATERIALS DONATION, UH, AND THE, UH, COUNTY ROAD THREE 40TH, UH, SIX CONSTRUCTION PROJECT.
GENTLEMEN, YOU HAVE, UH, DETAILS ABOUT ALL OF THOSE, UH, ITEMS. DOES ANYBODY HAVE ANY QUESTIONS ABOUT ANY OF THOSE? I MAKE THE MOTION.
OKAY, MR. SHANE, MAKE, COMMISSIONER SHANE MAKES A MOTION TO ACCEPT, UH, COMMISSIONER PHILLIPS SECOND MOTION.
THOSE OPPOSED? ALRIGHT, THANK YOU VERY MUCH.
THE NEXT ITEM IS, UH, TO PRESENT THE KAMAN COUNTY AUDITOR, UH, WITH AN AWARD THAT IS GIVEN BY THE CONTROLLER'S OFFICE.
AND, UH, KAREN, IF YOU'LL STEP UP, LET GIVE THIS TO YOU.
THIS IS, I BELIEVE, THE THIRD YEAR OR FOURTH YEAR WE RECEIVED THIS COUNTY, COUNTY THIRD YEAR.
AND, UH, THIS IS GIVEN FROM THE, UH, GLEN HAGER, WHO IS THE, UH, CONTROLLER OF PUBLIC ACCOUNTANTS, UH, OR OFFICE, OR NOT PUBLIC ACCOUNTANTS, BUT CONTROLLER'S OFFICE AT IN AUSTIN.
UH, AND THEY MAY GIVE IT TO OTHER GOVERNMENTAL AGENCIES TOO, BUT I'D LIKE TO READ THIS TO YOU.
AND THIS IS, UH, FROM, UH, IT SAYS, TEXAS CONTROLLER LEADERSHIP CIRCLE PLATINUM MEMBER AWARDED TO KAMAN COUNTY FOR CONTINUED PROGRESS TOWARDS ACHIEVING FINANCIAL TRANSPARENCY.
THE TEXAS CONTROLLER'S LEADERSHIP CIRCLE PROGRAM RECOGNIZES LOCAL GOVERNMENTS ACROSS TEXAS THAT ARE STRIVING TO MEET A HIGH STANDARD FOR FINANCIAL TRANSPARENCY ONLINE, YOUR EFFORTS TO PROVIDE CITIZENS WITH CLEAR, CONSISTENT PICTURES OF SPENDING AND SHARE INFORMATION IN A USER FRIENDLY FORMAT THAT PAVES THE WAY FOR ACHIEVING GREATER FINANCIAL TRANSPARENCY.
AND BASICALLY WHAT THAT IS, IS THAT ALL OF OUR FINANCIAL, UH, UH, INFORMATION IS POSTED ON OUR WEBSITE.
AND IF YOU HAVE TIME AND YOU GO THROUGH THE WEBSITE AND YOU CAN SEE JUST ABOUT EVERYTHING, I THINK, TO DEAL WITH, UH, THE COUNTY GOVERNMENT AS FAR AS FINANCIALLY CONCERNED, THIS IS OUR THIRD YEAR.
AND I WOULD LIKE TO CONGRATULATE KAREN AND HER STAFF, UH, FOR THE WORK THAT THEY PUT IN TO RECEIVE THIS BOARD.
AND I DIDN'T HAVE ENOUGH MONEY TO BUY A, UH, SOMETHING FOR YOU TO HANG IT WITH, BUT MAYBE YOU CAN FIND ENOUGH MONEY TO SUPREME FOR, FOR A THANK YOU VERY MUCH.
UH, THE NEXT ITEM WOULD BE ITEM NUMBER FOUR.
AND THAT'S TO HEAR FROM OUR FIRE MARSHAL, UH, CONSIDERING THE FIRE BAND AND WHENEVER WE PUT THIS ON THE AGENDA, THE CONTRARY TODAY.
UH, GOOD MORNING, COMMISSIONER, JUDGE.
UH, YEAH, I, AS YOU SAY, TWO WEEKS AGO WHEN I PUT THIS ON THE AGENDA, OUR, OUR DRAFT INDEX WAS, WAS NEAR TOTAL DROUGHT.
WE WERE AT 7 47 AND IN THREE DAYS TIME, WE'VE HAD A 688 POINT INDUCTION WITH ALL THE WE RECEIVED.
SO AS OF TODAY'S DATE, OUR UH, AVERAGE DROUGHT INDEX FOR THE COUNTY IS 59.
AND, UH, THREE DAYS AGO IT WAS 7 47, THAT LARGEST.
SO BASED ON THAT, I DON'T, UH, I DON'T THINK WE NEED TO CONSIDER EXTENDING THE BURN BAND RATHER THAN ALLOWING IT TO DROP ON NOVEMBER THE NINTH AS IT WOULD BE EXPIRING.
I WOULD RECOMMEND THAT WE GO AHEAD AND DROP THE BURN BAND.
AS OF TODAY'S DATE, YOU HAVE A RECOMMENDATION FROM FIRE MARSHAL.
DO I HAVE A MOTION COMMISSIONER LIK MAKES THAT MOTION TO HAVE A SECOND.
THANK YOU, COMMISSIONER ALLEN.
ANY OTHER DISCUSSION? ALL IN FAVOR, SAY AYE.
[00:10:01]
UH, NEXT WOULD BE ITEM NUMBER FIVE.THIS IS RAT TO PRESENT, UH, THE TAX ASSESSOR COLLECTOR MONTHLY REPORT FOR SEPTEMBER OF 2015.
THIS COMPLETES OUR FISCAL YEAR OF COLLECTIONS.
UH, WE COLLECTED 26.9 MILLION IN M AND O FOR THE GENERAL FUND AND 3.1 MILLION BRIAN SS UH, GETTING US UP TO 98.23% COLLECTION RATE FOR THE YEAR.
OUR TOTAL COLLECTIONS FOR M AND O AND INS FOR THE LAST FISCAL YEAR IS $30,303,821.
IN THE, UH, ROAD AND BRIDGE, WE COLLECTED 4.4 MILLION IN, UH, ROAD BRIDGE AND BRING US TO 98.24%.
FOR SOME REASON, ROAD BRIDGE USUALLY HANGS JUST A LITTLE TINY BIT HIGHER THAN THE GENERAL FUND IN COLLECTIONS, BUT TOTAL COLLECTIONS FOR ROAD AND BRIDGE FOR THE YEAR OF 4.4 MILLION.
UM, THIS MONTH WAS EIGHT 8,000.
SO, UH, WE HAD NO ROLLBACKS THIS LAST MONTH.
WE DID HAVE, UH, A HUNDRED OVER 129,000 BETWEEN, UH, THE ROAD AND BREAD GENERAL FUND AND ILLINOIS TAXES THAT WERE COLLECT HAVE MANY QUESTIONS ABOUT THE TAXES WE BUDGETED FOR WHAT, 97, 98, 90%.
ANY OTHER QUESTIONS? TAX NOT ON PLAN MOTION.
DO WE ACCEPT HER REPORT AT THE BEGINNING? HAVE A MOTION.
UH, MR. ALLEN? DO I HAVE A SECOND? SECOND.
COMMISSIONER PHILLIPS SECOND MOTION.
OPPOSED? NEXT ITEM IS, UH, BEFORE YOU MOVE, BEFORE WE MOVE OFF OF THIS, WOULD YOU LIKE TO MAKE AN ANNOUNCEMENT ABOUT THE AUCTION THAT WOULD BE HELD? IT'S WE, THAT I THINK THAT WOULD BE, UH, I HOPE IT'S A GREAT INTEREST TO PEOPLE THAT HERE, RIGHT, WE HAVE, UH, DELINQUENT PROPERTY SALES AND AUCTIONS, AND WE'RE HAVING ANOTHER AUCTION OCTOBER 28TH AT TARRELL CITY HALL AT SIX 30.
DO THAT IN THE EVENING SO PEOPLE CAN COME AFTER WORK.
UH, THOSE, THEY CAN'T GET TO THE SHERIFF SALES DURING THE WEEK.
SO WE HAVE EVENING AUCTIONS AND THIS WILL BE A RESALE.
SO IT'S GONNA BE 25% OF THE PROPERTY TECH OF THE PROPERTY VALUE OR LESS, THIS RESALE.
SO IF YOU'RE INTERESTED AND PICK IT UP, ANY PROPERTY, HERE'S TIME TO DO IT.
AND THESE ARE PROPERTIES THAT HAVE OWNED THE SHERIFFS SAY YES, BUT NOBODY PURCHASED THEM.
AND APPROXIMATELY HOW MANY OF 'EM ARE, ARE THEY? UH, IT VARIES EVERY TIME, DEPENDING ON THE AREA THAT WE'RE SELLING IN.
YOU MAY HAVE ABOUT 30 PROPERTIES THIS TIME AROUND.
SO SOMEBODY COULD REALLY PICK UP SOMETHING, COULD PICK UP SOME REALLY GOOD DEALS.
'CAUSE SOMETIMES WE HAVE RE RE RESALES.
UM, WE, THEY'VE BEEN A COUPLE OF TIMES, AND USUALLY WE DON'T TAKE 'EM TO AUCTION UNLESS THEY'RE PAST THEIR REDEMPTION PERIOD.
THAT HELPS THE MOM AND POPS THAT WANNA BUY AND DON'T UNDERSTAND ABOUT THE REDEMPTION PERIODS.
PLUS THE GOOD THING IS IT PUTS THE PROPERTY BACK ON THE TAX ROLL.
AND IT MAY NOT BE ON THERE FOR MUCH, BUT IT'S ON THERE FOR SOMETHING.
AND IT DOES HAVE SOME OF THOSE PROPERTIES NEED TO BE CLEANED UP TOO.
SO IT'S WIN-WIN FOR EVERYTHING ANYWAY.
ITEM NUMBER SIX IS ALSO FROM MRS. RATCLIFFE, UH, TO PROPOSE OR TO DISCUSS AND CONSIDER SIGNING THE ANNUAL PARK ELECTION CONTRACT.
THIS IS MY FIRST YEAR DOING, UH, SIGNING THE CONTRACTS BECAUSE IT HAS ALWAYS BEEN IN IT BEFORE.
AND WE CHANGED IT THIS, THIS YEAR TO PUT THE BUDGET FOR THIS HARDWARE SOFTWARE SUPPORT INTO MY BUDGET.
AND I JUST WASN'T SURE HOW YOU WANTED ME TO HANDLE THIS.
SO I WANTED TO GET YOUR PERMISSION FOR, UM, FOR JUDGE WOOD TO SIGN THE CONTRACT.
IT'S THE AMOUNT WE KNEW AND BUDGETED FOR, UH, FOR OUR, UM, SOFTWARE SUPPORT.
IT'S, UH, FOR HEART FOR OUR ELECTIONS EQUIPMENT.
SO SINCE IT WAS ACTUALLY A, A CONTRACT FOR THE MONEY, I JUST WASN'T SURE IF I WAS SUPPOSED TO COME AND ASK YOU OR NOT.
IF, IF THE JUDGE CAN SIGN THIS.
SO THAT'S WHAT I'M HERE FOR, TO GET THIS ANNUAL CONTRACT SIGNED FOR OUR, UH, SOFTWARE SUPPORT FOR OUR ACTIONS EQUIPMENT.
AND THIS IS THE GROUP WE'VE BEEN USING FOR THE PAST SEVERAL YEARS.
WE HAVE A STANDARD AGREEMENT WITH THEM, AND THIS IS THE, I THINK WE'RE IN OUR SECOND YEAR OF THE THREE YEAR AGREEMENT.
IT SAYS HERE ON OUR AGREEMENT THAT, UH, THEY CAN GO UP FOR 4% OR THEY GONNA GO UP 4% ON US, OR, YOU KNOW, OR JUST BE THE $37,000 THAT THEY, THIS AMOUNT IS WHAT THEY YEAH, THEIR, THEIR ACTUAL BILL CAME IN AND IT WAS FOR THIS EXACT AMOUNT.
IS THAT, THAT'S NOT 4% MORE? NO.
ANY FURTHER QUESTIONS? ANYBODY? DOES THIS SOFTWARE CAPTURE AN IMAGE OF THE, UM, ELECTRONIC VOTING? IT DOES NOT.
THAT WOULD BE A NEW SYSTEM CALLED
[00:15:01]
THE VERITY THAT HART HAS.THE ONLY PROBLEM WITH GOING TO VERITY IS THAT YOU CAN'T JUST BUY ELECTRIC ONE FOR EACH VOTING PLACE OR SOMETHING.
YOU, YOU HAVE TO REPLACE ALL OF YOUR EQUIPMENT WITH THAT TYPE OF EQUIPMENT.
ISN'T IT A STATE MODEL THAT, THAT, UH, ELECTRONIC IMAGE IS CAPTURED FOR? WELL, IT'S CAPTURED IN NO, THE, WE CAPTURE IN TERMS OF LIKE, IF WE HAD A RECOUNT, WE HAVE THE, THE DISC IT'S CAPTURED IN THAT WAY.
WE HAVE THE DISC SO THAT WE CAN GO IN AND PRINT OUT PAPER COPIES OF WHAT ALL THE VOTES WERE.
I, I'M MISS MISUNDERSTOOD YOUR QUESTION.
IT'S NOT CAPTURED IN THE WAY THAT EACH PERSON CAN WALK OUT WITH THE COPY OF WHAT THEY VOTED FOR.
THAT WOULD BE A DIFFERENT SYSTEM.
BUT WE HAVE, IT IS CAPTURED IN TERMS OF YES, WE HAVE THE ELECTRONIC PIECE OF GEAR THAT WILL, UH, SPIT OUT AN ELECTRONIC PAPER COPY IF WE NEEDED.
THAT'S WHAT IS USED IN A RECOUNT.
SORRY, I MISUNDERSTOOD YOUR QUESTION.
I HAVE QUESTION BE REBECCA, DO WE NEED TO REWORD THIS TO ALLOW JUDGE SIGN THIS CONTRACT? I THINK, YEAH, I THINK THE COUNTY JUDGE CAN SIGN IT AS IT'S RIGHT NOW.
WE HAVE A MOTION FROM COMMISSIONER SHANE THAT WE APPROVE THIS CONTRACT, UH, WITH THE COUNTY JUDGE SIGNING, UH, IF YOU APPROVE.
DO I HAVE A SECOND? COMMISSIONER PHILLIPS SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
UH, NEXT ITEM, ITEM NUMBER SEVEN, FROM, UH, MR. OFIELD, OUR TREASURER TO PRESENT AND ACCEPT THE TREASURER MONTHLY REPORTS FOR SEPTEMBER, 2015.
AND THEN I GAVE YOU SOME ADDITIONAL COPIES THIS MORNING, UH, FOR YOUR INDIVIDUAL.
UH, THE TOP ITEM ON YOUR BUNDLE SHOULD BE THE MONTHLY REPORT OF COUNTY TREASURER.
WE BEGAN THE MONTH WITH THE GENERAL FUND CASH BALANCE OF 4 MILLION 181 7 48 0 4, RECEIPTS OF 1,000,100 59 8 14 35.
THIS FIRST NOTES OF 2 MILLION 773 2 51 65 FOR AN ENDING BALANCE OF 2 MILLION 5 68 3 10 74.
THE, UH, ALL OF THE CASH IS AT AMERICAN NATIONAL BANK EXCEPT FOR A FEW DOLLARS THAT'S HOLDING, UH, TAX POOL ACCOUNTS OPEN THAT AREN'T BEARING INTEREST.
UH, YOU CAN SEE THE ROAD BOND INS AND FUND 64 AS 20,000 843 57.
UH, THAT'S COLLECTED FOR A PAYMENT OF THE JAIL ROAD, UH, JAIL BOND.
AND IN OUR FUND, 1 28, THE UNUSED ROAD BOND FUND OF 19 BILLION 547 845.
INTEREST EARNED WAS ON THE GENERAL FUND, WAS $3,090 AND 13 CENTS ON THE ROAD BOND FUND.
IT WAS $5,830 45 CENTS, ALL OF NINE 50.
AND THAT INTEREST IS 35 BASIS POINTS.
AND AS YOU KNOW, UH, WE, WE WORK DILIGENTLY.
I WANT TO THANK, UH, THE JUDGE AND, AND, UH, OUR, UH, CONSULTANT JOHN HOLSTER, UH, AS WE, UH, WORKED TO DETERMINE WHETHER ANY, UM, POTENTIAL FOR INVESTMENT OF THE 19 MILLION IN ROAD BONE FUNDS WOULD BE POSSIBLE.
UM, YOU KNOW, EVEN IF WE COULD DO SIX AND NINE AND 12 MONTH CDS, WE COULD, UM, EXCEED THE 35 BASIS POINT INTEREST.
UH, BUT MR. POLLSTER'S, UH, EMPHATIC CONCLUSION WAS HE NEEDED TO HAVE THE 19 MILLION 547, 8 45 ALL AND IMMEDIATELY AVAILABLE, ESSENTIALLY LIQUID CASH.
SO I'LL DEFER TO HIS COUNSEL ON THAT.
IF THE COMMISSIONERS CAN VISIT WITH HIM FURTHER.
UM, IF WE COULD AT LEAST IDENTIFY SOME MONIES THAT MIGHT NOT BE USED FOR NINE MONTHS, OR SOME MONIES THAT MIGHT NOT BE USED FOR 12 MONTHS, UM, THE INTEREST IN COVER OF THE COUNTY WOULD BE SUBSTANTIAL SANCTION.
[00:20:01]
THE SECOND PAGE OF YOUR REPORT IS THE COUNTY QUARTERLY REPORT.COUNTY TREASURER JULY 1ST, 2015 THROUGH SEPTEMBER 30TH, 2015.
BEGINNING BALANCE WAS ON JULY 1ST WAS 9,000,090 2008.
4 28, WE HAD RECEIPTS OF 3 MILLION 2 79, 7 48 70, AND DISBURSEMENTS OF 9 MILLION 8 0 4 3 2 2 24 FOR AN ENDING VIOLENCE OF 2 MILLION 568 3 10 74.
UM, YOU KNOW, AND THAT IS A, A RECONCILED BALANCE, UH, IN THE GENERAL FUND ACCOUNT.
UM, I BELIEVE THERE IS A ERROR OF ABOVE THE 2 MILLION 568, 10 74.
THAT OBVIOUSLY SHOULD BE 9 30 15.
UH, WE WILL, UH, I'LL GO DOWNSTAIRS AND GET THAT TYPO CLEANED UP FOR OUR SIGNATURE COPY.
AND WE DID SUBSTANTIAL ANALYSIS AGAIN AT THE, HES OF, UH, JUDGE WOOD THAT WE, UM, ANALYZE AND SEE WHERE WE ARE ON CASH BALANCE TO SEE IF, UH, THE, THE POSITIONING OF THE M AND O FUNDS.
SO WE'VE, UM, BEGUN A, A CASH FLOW ANALYSIS AND, AND, UM, YOU KNOW, WITH THE POOLED CASH THOUGHT, YOU KNOW, WE BELIEVE THAT COLLECTIVELY WE'LL MAKE IT TO OUR TAX COLLECTION SEASON WITHOUT HAVING TO BORROW ADDITIONAL FUNDS.
AND AGAIN, WE'VE DEVELOPED A BOTTOM AND Y'ALL SEEN IT, I BELIEVE.
AND WE'LL TRY TO START UTILIZING THAT MODEL AT LEAST ON A MONTHLY BASIS.
AND AS WE GO THROUGH 20 FISCAL YEAR 2016, IF WE CONTINUE USING THAT MODEL, WE WILL CONTINUE TO IMPROVE IT EACH MONTH, CONTINUE TO IMPROVE THE QUALITY OF THE INFORMATION THAT TO WHICH PRESENTED.
AND SO THAT WHEN WE GET TO THIS TIME NEXT YEAR, AUGUST, SEPTEMBER, OR OCTOBER, I BELIEVE IT WILL BEU TO OUR BENEFIT.
ARE THERE ANY QUESTIONS? I HAVE ANY QUESTIONS, MR. OVER? I, ONE COMMENT I MADE IS ON THE LAST PAGE, I KNOW YOU WERE WORKING ON THIS, AND I'M NOT SURE EXACTLY, UH, WHERE YOU AND, UH, MS. CARTER ARE, BUT ON THE LAST PAGE, UH, IT TALKS ABOUT THAT THAT IMPROVEMENT DISTRICT NUMBER ONE, CASH SHOWING 64,459.
I KNOW THAT'S BEEN HANGING IN THERE FOR MANY YEARS.
AND, UH, HAVE YOU KIND OF COME TO A HOW WE'RE GONNA FIX THAT BECAUSE IT, IT'S NO LONGER VIABLE, I DON'T THINK.
UH, ONE, WE, UH, WE ARE CORRESPONDING WITH EACH OF THE LEVY DISTRICTS, UH, FOR WHICH WE ARE HOLDING CASH.
UM, WE HAVE ACTIVE DIALOGUE WITH TWO, AND WE HAVE TWO THAT WERE HAVING VERY DIFFICULT TIMES IN MAKING, UH, VALID CONTACTS WITH PEOPLE 'CAUSE OF PROPERTY OWNERSHIP CHANGES, UM, IN MEETING, UM, WITH, UH, OTHER OFFICIALS IN THE COUNTY, UH, SEEKING WISDOM, NOT WISDOM THAT WAS RELAYED TO ME IS THAT IT IS UP TO THE LEVY DISTRICTS AND THE MANAGERS AND THE BOARDS OF THOSE LEVY DISTRICTS TO MANAGE THEIR OWN AFFAIRS, THAT IT WOULD NOT BE APPROPRIATE FOR ME TO GO DOWNSTREAM AND GET ACTIVELY ENGAGED IN THOSE LEVY DISTRICTS.
IT'S VERY DIFFICULT FOR ME TO DEFER AND SAY SOMEONE ELSE IS GOING TO HAVE TO DO THE WORK.
BUT WHAT WE HAVE DETERMINED, JUDGE, IS THAT WE CAN IDENTIFY THE STATUTORY REQUIREMENTS FOR DOCUMENTATION THAT THE TREASURER MUST RECEIVE IN ORDER TO DISPERSE FUNDS.
SO THAT WILL AT LEAST GIVE ME A COMMUNICATION POINT BACK TO THE LEVY DISTRICTS TO TELL THEM, THIS IS HOW MUCH MONEY YOU HAVE, HERE ARE THE PROPER PROCEDURES TO DOCUMENT A VALID DISTRIBUTION OF THOSE FUNDS AND ENCOURAGE THEM IN SOME WAY AND IN AN APPROVE ON A LETTER THAT GETS APPROVED BY OUR DISTRICT ATTORNEY AND ENCOURAGE THEM TO GET THEIR HOUSES IN ORDER.
AND, AND I THINK THAT'S A DEVELOPMENT OVER THE LAST COUPLE OF WEEKS, JUDGE, THAT I HAVEN'T HAD A CHANCE TO INFORM YOU ABOUT.
[00:25:01]
YOU, SIR.SO I THINK THE EFFORTS ON THE PARTICULAR LEVY DISTRICT THAT IS HAVING AN ISSUE WITH THE, UM, TEXAS ATTORNEY GENERAL, I, IT UNFORTUNATELY, I THINK OUR DECISION IS THEY REALLY, THEY'RE JUST GOING TO HAVE TO SORT IT OUT USING THEIR RESOURCES RATHER THAN USING RESOURCES OF THE COUNTY.
THAT, THAT DISCOURAGES ME JUDGMENT.
THE LEVY DISTRICTS, THE LEVY DISTRICTS, YOU KNOW, THE LE THE LEVY DISTRICTS ARE, ARE REALLY, UH, PRIVATE MONIES.
UH, IT IS NEIGHBORS THAT GET TOGETHER AND SAY, WE NEED A LEVY.
AND THOSE NEIGHBORS PUT UP THE MONEY FOR, TO MAINTAIN THOSE LEVY DISTRICTS.
THEY, THEY GET FUNDING SOURCES, I'M SURE, FROM THE GOVERNMENT TO CONSTRUCT LEVIES AND, AND DO THEIR THING INITIALLY.
AND THEN IT'S MY UNDERSTANDING, WHICH IS DEVELOPING AND GROWING THAT THOSE LEVY DISTRICTS THEN, UH, HAVE A BOARD, WHICH AGAIN, TYP IS TYPICALLY THE AFFECTED PROPERTY OWNERS THAT ARE PUTTING UP THEIR MONEY, WHICH RESIDES AT THE COUNTY TREASURY.
AND WE HAVE AN ACTIVE LEVY DISTRICT THAT APPEARS TO BE PROPERLY MANAGED AND APPEARS TO BE ON TOP OF THEIR GAME.
AND THEY ARE WORKING WITH THE CORE OF ENGINEERS ON A, A LEVY REPAIR PROGRAM.
SO WE ARE DEVELOPING FOR THEM, HERE'S HOW YOU DOCUMENT TO US ADEQUATELY SO THAT WE CAN DISPERSE FUNDS TO YOU TO GIVE YOU YOUR OWN MONEY BACK.
AND, UM, IT, IT, UM, UM, PERHAPS IN ANOTHER YEAR, JUDGE, I MAY DECLARE MYSELF A SEMI COUNTRY BOY EXPERT ON LEVY DISTRICTS.
BUT RIGHT NOW, I'M TELLING YOU, BROTHER, IT IS A DEEP, DEEP SUBJECT IT SOUNDS LIKE.
SO, BUT THANK YOU FOR THE QUESTION.
BUT IT IS A SIGNIFICANT AMOUNT OF MONEY THAT WE, WE HAVE.
AND, AND I GUESS THE, UH, THE CORPS ENGINEERS THAT CUT WAY BACK ON THEIR LEVY PROGRAMS TOO, THEY'VE CUT ABOUT 80% OF THE LE PROGRAMS. SO I DON'T KNOW, I DON'T KNOW WHO'S GOING TO MANAGE THE PROGRAMS EVEN SO THE CORPS ENGINEERS BACK OUT, BACK INTO IT, OR, WELL, NOW THAT THE DROUGHT IS OVER, ONE WOULD EXPECT THAT THE CORPS'S UH, BUDGET PRIORITIES WILL HAVE TO CHANGE THE LEGISLATOR CUT DOWN.
BUT, UM, YOU KNOW, WE, WE'VE GOT, UM, WE'VE GOT SOME WORK, UH, THE WORK IS ONGOING.
IT, IT IS, UH, SLOWER AND MORE TEDIOUS THAN I EXPECTED.
AND, UM, WE'RE JUST GONNA DEVELOP MORE.
UH, I THINK, UH, TO WRAP UP MY COMMENTS, UH, THERE'S MORE OF THESE LEVY DISTRICTS DOWN SOUTH.
SO AS I'VE GOT TO THIS STAGE OF OUR UNDERSTANDING, IT IS TO SAY, OKAY, I NEED TO GET OUT OF ISOLATION.
I NEED TO REACH OUT TO SOME OF MY TREASURERS THAT HAVE THIS AS AN ONGOING OCCURRING ACTIVITY.
SO PERHAPS WE'LL REVISIT THIS NEXT COURT NEXT, UH, REPORT, JUDGE, AND I'LL HAVE THAT INFORMATION.
ANYBODY ELSE HAVE ANY QUESTIONS OF, UH, MR. OFIELD? NO, NO QUESTION.
THE FIRST PAGE IS THE, UH, IS THE MONTHLY REPORT SEPTEMBER 1ST, 2015, SEPTEMBER THE 30TH.
AND THE SECOND TASK PAGE WOULD ACTUALLY BE ITEM NUMBER, UH, EIGHT ON OUR AGENDA.
AND THAT'S THE ORDER OF THE REPORT.
AND SO WHAT I'D LIKE TO ASK YOU TO DO NOW, IF YOU ARE IN AGREEMENT, IS TO ACCEPT THE, UH, TREASURER'S REPORT, UH, FOR THE MONTH OF SEPTEMBER, 2015 THROUGH, UH, SEPTEMBER 30TH, 2015.
UH, AND COMMISSIONER ROSALE SECOND MOTION.
THE NEXT ITEM IS TO ACCEPT THE, UH, TREASURER'S QUARTERLY REPORT, AND THAT'S ON THE SECOND PAGE.
AND IT'S FROM JULY THE FIRST, 2015 TO SEPTEMBER 30TH, UH, 2015.
SO WE'VE HAD THAT PRESENTED AS WELL.
DO WE HAVE ANY QUESTIONS? COMMISSIONER, UH, MAKES THAT MOTION AND COMMISSIONER CHANGE? SECOND.
UH, NEXT ITEM IS, UH, ITEM NUMBER NINE, AND TO DISCUSS, CONSIDER FURTHERING THE COURT RULES AND PROCEDURE UTILIZING THE REC RECOMMENDED, UH, TEXAS ASSOCIATION COUNTY'S FORM.
I BELIEVE YOU HAVE COPIES OF FORM THAT WAS SENT TO US.
[00:30:01]
ARE THE RULES OF PROCEDURE THAT, UH, WE HAVE ARE THAT ARE PROPOSED.OURS ARE SIMILAR TO THIS, BUT THERE ARE, UH, THERE ARE SOME CHANGES.
I THINK, UH, ACTUALLY THE ONES THAT WE GOT FROM THE COUNTY JUDGE CONSULTATION IS ACTUALLY A LITTLE, A LITTLE MORE LENIENT THAN WHAT OURS, UH, ARE.
UH, BUT, UH, UH, REBECCA, DO YOU HAVE ANY COMMENTS THAT YOU'D LIKE TO MAKE? I KNOW YOU'VE WORKED ON THIS.
JOHN SENT ME AN EMAIL AND HE KIND OF LISTS OUT FIVE THINGS THAT HE WANTED ME TO READ FOR THE COURT'S CONSIDERATION.
UM, JOHN'S BEEN KIND OF ON TOP OF THIS ISSUE FOR A WHILE NOW, JUST BECAUSE HE'S WANTED TO IMPLEMENT THE RULES OF COURT.
UM, SO THAT THING WILL RUN SMOOTHLY.
AND THEN IN TALKING WITH OTHER COUNTY, LIKE I KNOW ELLIS COUNTY JUST IMPLEMENTED THESE, I THINK BACK IN 2012.
SO THEY'VE BEEN AROUND FOR A LONG TIME.
AND EVERY TIME YOU GOOGLE OPEN, OPEN MEETINGS ACT, IT PULLS UP, UM, HAVE THE COVER SHEET HERE.
IT'S A WHOLE PACKET FROM TEXAS ASSOCIATION OF COUNTIES.
AND THEN IT LISTS THESE IN THE APPENDIX AS THE STANDARD FORMS THAT THEY WOULD LIKE COURTS TO ADOPT OR RECOMMEND TO MITIGATE, UM, FOR INSURANCE PURPOSES BECAUSE, YOU KNOW, THEY REPRESENT, UM, OUR COUNTY FOR ENTRANCE PURPOSES.
SO JOHN ASKED ME TO READ THE FOLLOWING.
ONE, THIS IS AN IMPORTANT MATTER, BUT NOT AN URGENT ONE.
I'VE ASKED THE COURT TO DISCUSS THIS TODAY AND THEN SEND QUESTIONS OR COMMENTS TO ME DURING THE NEXT WEEK.
UM, THERE MAY BE MANY QUESTIONS THAT COME UP AFTER THIS DISCUSSION, SO WE DON'T NEED TO CREATE ANY UNNECESSARY SENSE OF URGENCY.
UM, THE SECOND POINT, THIS IS A DRAFT OF TEXAS ASSOCIATION OF COUNTY'S PROVISIONS DRAFTED BY, UH, FOLKS IN AUSTIN FOR REVIEW AND POSSIBLE IMPLEMENTATION AROUND THE STATE.
THIS IS SIGNIFICANT FOR A COUPLE REASONS.
ONE, NONE OF THE PROVISIONS WERE MADE WITH AN EYE TOWARDS ANYTHING THAT'S HAPPENED RECENTLY IN THE PAST.
IN KAUFMAN COUNTY, UM, TEXAS ASSOCIATION OF COUNTIES IS SET UP TO ADVOCATE FOR THE EFFECTIVE AND LEGAL ADMINISTRATION OF COUNTIES.
TEXAS ASSOCIATION STUDENT OF COUNTY'S MISSION IS TO ENSURE THAT GOVERNMENT RUNS, UM, EFFECTIVELY AND THAT EXPOSURE TO UNNECESSARY RISKS ARE MINIMIZED BECAUSE THEY SERVE THAT ROLE AND OR SUBSTANTIAL AS AN INSURANCE COMPANY FOR MANY COUNTIES.
UM, THE THIRD 20 MEGS, THE COURT CAN CHANGE ANY OR ALL OF THE NUMBERS IN THE POLICY.
IT CAN DECIDE TO INCREASE OR DECREASE.
NUMBERS CAN EVEN DECIDE TO ADMIT COMPLETE SECTIONS.
UM, THAT IS THE FORM IS A STARTING POINT, SHOULD BE USED.
HOWEVER THE COURT THINKS IS APPROPRIATE AFTER DOING CONSIDERATION.
UM, HIS COURT COURT POINT IS A FINANCIAL ONE, AND HE SAYS IT MAKES SOME STATUS SET OF RULES THEY HAVE.
UM, THAT WILL HELP EXPEDITE THE MEETINGS AT ANY GIVEN MEETING ARE APPROXIMATELY 20 OR MORE COUNTY EMPLOYEES PRESENT, SEVEN OR MORE ELECTED OFFICIALS OFFICIAL.
THE COUNTY HAS TO PAY UP TO THEIR TIME EVERY DAY, BUT A SAVINGS OF 30 MINUTES PER MEETING IS EASILY A SAVINGS OF SEVERAL HUNDRED DOLLARS.
UM, HE DOES A BRIEF CALCULATION.
IT SAYS 20 EMPLOYEES, ELECTED OFFICIALS, 35 AN HOUR.
YOU'RE JUST LOOKING AT SAVINGS ARE ABOUT 84, UM, HUNDRED DOLLARS PER YEAR IF YOU CREDIT IT BY 30 MINUTES.
UM, FINALLY, IT'S OUR BELIEF THAT FOLKS THAT BELIEVE IN GOOD GOVERNMENT SHOULD NEVER STOP ASKING THE QUESTION, HOW CAN WE DO THIS BETTER? HOW CAN WE DO IT MORE EFFICIENTLY? UM, AS IN ADDITION TO YOUR PACKET, I HAVE THE, ANOTHER STANDARD FORM, UH, JUST TO GIVE YOU GUYS A SECOND OPTION ON THE PUBLIC COMMENT.
THE OTHER FORM, UM, IS AN ADAPTATION FROM FORT BEND COUNTY.
IT HAS SUBSTANTIALLY THE SAME INFORMATION.
IT'S JUST, I FOUND THIS, I I LIKED IT, UM, BETTER BECAUSE OF THE BLOCK FORMAT.
UM, BUT THIS IS THE, THE TEXT ATTACK FORM.
YOU GUYS CAN LOOK AT THAT ONE TOO, BUT I LIKE THE OTHER ONE'S FORMAT BETTER NEXT.
AND THEY THAT IN OUR PACKAGE, UM, THE ONE, THAT ONE I JUST HANDED, THE JUDGE IS NOT, BUT THIS ONE IS THE, YEAH, THAT'S THE FORM.
AND THEY HAVE THAT ON THEIR WEBSITE.
SO I WOULD RECOMMEND MAKING IT REALLY ACCESSIBLE THAT THE RULES UP ON THE WEBSITE AND THEN PUT THE FORM AS WELL SO PEOPLE CAN PRINT AND HAVE IT PREPARED.
DO YOU GUYS HAVE ANY QUESTIONS FOR ME BEFORE? WELL, ONE THING, OF COURSE, IT DOES REQUIRE PEOPLE THAT WISH TO ADDRESS THE COURT.
THERE'S A FORM THEY'LL HAVE TO FILL OUT NOW RATHER THAN JUST SIGNING IN FOR BEND COUNTY FORM DOES LOOK A LITTLE EASIER TO UNDERSTAND.
UH, BUT I WOULD WANT THE PUBLIC TO UNDERSTAND THAT IF WE DO DECIDE TO DO THIS TODAY, OR WAIT AS JOHN SUGGEST TO A LATER TIME, THAT WE'RE GONNA BE REQUESTING QUITE A BIT MORE INFORMATION FROM WHAT WE CURRENTLY ASK.
ALL WE HAVE NOW IS JUST THE SIGN SHEET.
SO PEOPLE WOULD NEED TO REALIZE THAT THE PUBLIC WOULD NEED TO SIGN THAT I, THAT I'M NOT SAYING THAT BAD, I'M JUST SAYING IT'S GONNA BE A CHANGE FOR A LOT, YOU KNOW, FOR A LOT OF FOLKS TOO.
AND I'M, YOU KNOW, ANYTHING THAT HELPS TO MOVE, UH, MOVE THE COURT ALONG THE EFFICIENCY OF THE
[00:35:01]
COURT, I CERTAINLY AND IN FAVOR OF, UH, I DO THINK AND A DEMOCRACY ALLOW OUR PEOPLE TO SPEAK.BUT THERE IS A TIME WHEN WE HAVE TO MOVE ON AND CONDUCT BUSINESS OF THE COURT AS WELL.
SO ANYBODY HAVE ANY COMMENTS? I THINK, UH, REBECCA SUGGESTED THAT, UH, THAT JOHN, UH, WE COULD GIVE THEM OUR FEEDBACK.
CAN THAT COME FROM US INDIVIDUALLY OR HOW WOULD THAT BE DONE? IT CAN COME INDIVIDUALLY.
UM, IF YOU HAVE SPECIFIC LEGAL QUESTIONS OR MAYBE EFFICIENCY QUESTIONS ABOUT THE WAY THAT THE FORM'S FORMATTED.
UM, UNTIL THEN, WE WOULD JUST CONTINUE TO FOLLOW THE SAME FORMAT THAT WE FOLLOWED UP TO THIS POINT IN TIME.
UH, YEAH, YOU WANT TO POST IT AGAIN AND THEN HAVE A CONSENSUS BETWEEN ALL OF YOU GUYS ON WHAT YOU WANT TO BE.
DOES ANYBODY SEE A PROBLEM WITH THIS FORMAT? I LIKE THIS FORM HERE REALLY WELL, BUT WE NEED TO TABLE AND DISCUSS STUFF, I THINK.
DO YOU HAVE ANY DISCUSSION ABOUT IT? I DUNNO.
I HAVEN'T BEEN HERE ACCOMPLISH THE REST OF Y'ALL COMFORTABLE WITH YEAH, I READ THROUGH IT.
I THINK THE FARM I BROUGHT UP HERE WOULD BE A REALLY NICE THING THAT I THINK THAT MOST PEOPLE DON'T UNDERSTAND THAT IF YOU WANT SOMETHING ON THE AGENDA, YOU CAN GO TO YOUR COMMISSION AND GET IT ON.
IT'S, IT'S A PRETTY SIMPLE PROCESS.
SO, UM, AND IT MIGHT CUT OUT A LITTLE CONFUSION ON WHAT'S GOING ON SOMETIMES TOO.
AND SOMETIMES YOU GET UP AND TALK ABOUT SOMETHING THAT, YOU KNOW, WE DON'T KNOW ABOUT IT AND IT NEEDS TO BE ABOUT COUNTY VICTIMS WHEN COME THE FOURTH TALK.
IT DOESN'T NEED TO BE ABOUT INDIVIDUAL ATTACKS.
ANYTHING ELSE? SO, UH, I BROUGHT IT UP AND ME AND, UH, JACKIE TALKED ABOUT WHEN WE WENT TO SCHOOL DOWN UT ABOUT IT EVEN SO, UM, THE WAY THE AGENDA'S PRESENTED.
SO I GUESS IT'S A GOOD THING, YOU KNOW, IF WE GET IT STRAIGHTENED OUT, WE CAN ALL COME TOGETHER AND FIGURE OUT A GOOD PROCESS TO MAKE SURE EVERYBODY'S HEARD.
BECAUSE WET WANT EVERYBODY HURT, BUT IT IS A DEMOCRACY.
THE, THE, THE BIG DIFFERENCE WILL BE THE, I SAY THE BIG DIFFERENCE.
ONE BIG DIFFERENCE WILL BE THE FORM THAT WE'RE ASKING PEOPLE TO COMPLETE BEFORE THEY SIGN IN.
AND SO THAT, THAT'S ONE BIG DIFFERENCE IS COMMISSIONER, I THINK YOU, UH, PRESENTED THIS FORM.
UH, I THINK YOU'VE AMENDED IT OR YOU CHANGED SOME OF IT.
YEAH, THAT'S SOMETHING EVERYBODY TO LOOK AT.
IF THAT'S ACCEPTED IN THE DA'S OFFICE, CAN, WE CAN REACH OUT AND GET THE FORM AND, AND CLEAN IT UP.
I JUST SUBMITTED IT TO HIM WITH THE PLAN SO THAT YOU GUYS COULD SEE ANY AMENDMENTS OR CHANGES FROM THAT STANDARDIZED FORM.
SO THE QUESTION IS, IS DO YOU WANT TO, UH, TABLE THIS FOR THE TIME BEING, GET BACK WITH JOHN AND REBECCA AND MAKE SUGGESTIONS.
WE COULD EVEN HAVE A WORKSHOP IF YOU WANTED TO ABOUT THIS TO MAKE SURE WE GET IT RIGHT.
UH, OR IF YOU DON'T WANNA TABLE THIS TODAY, WE CAN GO AHEAD AND VOTE ON IT.
BUT THERE'S SOME THINGS THAT WE'RE GONNA NEED TO, UH, DETERMINE ONE BEING WHICH FORM WE WANT THE PUBLIC TO COMPLETE.
AND THEN THE OTHER HERE, UH, MR. LIK HAS SUGGESTED THAT WE, UH, RIGHT NOW WE LIMITED TO THREE MINUTES.
I THINK THE TAX FORM HAD FIVE MINUTES, WELL, FIVE HERE, THREE MINUTES OUT, WHICH IS CURRENT SO THAT THEY WOULD BE PARALLEL.
AND THEN YOU DO HAVE, UH, NO MORE THAN 10 SPEAKER, 10 SPEAKER EACH SIDE TO, UH, FIVE.
YOU KNOW, THAT'S ONE OF THE THINGS THAT EVERYBODY DISCUSSES WHEN YOU GO TO ALL THE, UH, SCHOOLS AND THE HOURS AND IS BECAUSE IF SOMEBODY REALLY GETS MAD ABOUT IT, TO BRING IN 50 PEOPLE AND THEY ALL HAVE 10 MINUTES OF PEACE AND YOU KNOW, YOU'RE HERE UNTIL MIDNIGHT AND YOU'RE NOT EVEN GETTING THE BUSINESS DONE.
SO, YOU KNOW, A LOT OF COUNTIES THAT I'VE NOTICED THAT THEY INSTANTLY CUT DOWN ON A NUMBER OF SPEAKERS THAT SPEAK ON THE ITEM THAT WAY IT, IT MOVES THE PROCESS ALONG.
AND, AND, AND A LOT OF THEM, THEY DON'T ALLOW YOU TO COME BACK AND TALK IN THE SAME SUBJECT AGAIN.
[00:40:01]
IT'S ON.SO WHAT'S YOUR, WHAT'S YOUR PLEASURE? I MAKE A MOTION TO ADOPT RULES OF BORDER AND COURT RULES OF BORDER AS SUGGESTED BY OUR TEXAS ASSOCIATION COUNTY.
AND, UH, THE SIGNING SHEET THAT I ACCOMPANIED THAT WITH THAT WAS THE, UH, THE FORT BEND EXAMPLE.
THE ONE THAT YOU JUST THE ONE, YEAH.
AND, UH, IN THAT MOTION, LET ME MAKE SURE I UNDERSTAND THAT.
UH, THERE'S, OF COURSE, OBVIOUSLY WE GOT PUT IN COFFEE COUNTY EVERYWHERE, BUT, UH, ON THE FIRST PAGE YOU ARE CHANGING, UH, ITEM A FROM FIVE MINUTES TO THREE MINUTES IS THAT PART.
SO IT'D BE PARALLEL WITH THE SIGN ISSUES.
AND THEN ON ITEM, I MEAN, ON PAGE 25, I GUESS THIS FROM THE BOOK, THAT WE WOULD LIMIT THAT TO, UH, UH, NO MORE THAN 30 MINUTES FOR ANY SINGLE ITEM.
AND THEN IF MORE THAN 10 MEMBERS OF THE PUBLIC WISH TO ADDRESS THE PUBLIC AGENDA ITEM, THEN ONLY THE FIRST 10 MEMBERS OF THE PUBLIC DIVIDED EQUALLY BETWEEN THOSE MEMBERS.
UH, THE PUBLIC WISH SHOULD SPEAK FOR AN AGENDA OUT.
IN OTHER WORDS, THERE'D BE, UH, 30 MINUTES TOTAL, 15 ON EACH SIDE, FOUR OR AGAINST THOSE PEOPLE, FOUR OR AGAINST.
AND UH, THEN, UH, THE OTHER ISSUE, I BELIEVE IS PRETTY WELL THEN I ACCEPT THE, UH, THE, UH, FORM THAT WE HAVE ASKED THE PUBLIC TO COMPLETE, UH, BEFORE, AND THIS IS THE ONE REBECCA SPOKE TO US ABOUT FOR BEND, UH, UH, UH, USING THIS AS THE PUBLIC PARTICIPATION FORM.
AND WE'LL POINT OUT THAT JUST EVERYBODY KNOW THAT, UH, THE INSTRUCTIONS, THEY FILL OUT ALL BLANKS.
SO WHERE WE'VE BEEN PRETTY LENIENT ON THAT IN THE PAST, IT WOULD REQUIRE TO EVERYBODY TO, TO FILL OUT THIS FORM AND COMPLETE EVERYTHING.
UH, BUT YOU, IF YOU DON'T DO THAT, YOU WOULD NOT BE ALLOWED TO PARTICIPATE IN THE PUBLIC FORM.
IS THAT WAY YOU ARE, UH, USING FORT BEND COUNTY FOR CHEMICAL? I JUST WANNA MAKE SURE WE'RE ALL ON THE SAME PAGE.
SO REBECCA, CAN I ASK A QUESTION? SURE.
IF THEY DON'T FILL OUT EVERYTHING ON THIS ONE, WE'RE GONNA TELL 'EM THEY CAN'T SPEAK.
WE GONNA BE ALL RIGHT WITH THEM.
I, I THINK IT DOESN'T WORK IMMEDIATELY RIGHT BEFORE THE MEETING.
I THINK THEY, THE IDEA THAT YOU SUBMIT THESE FORMS OVER THE COURSE OF THE WEEKEND, THE COUNTY CLERK, AND THEN THEY COLLECT THEM AND THEN ORGANIZE THEM AND MAKE SURE THAT WE'RE MEETING EACH OF THE TIME REQUIREMENTS.
SO IF DURING THAT PROCESS SOMETHING ISN'T FILLED OUT CORRECTLY, SHE SHOULD BE ABLE TO SEND IT BACK AND SAY, HEY, THIS ISN'T ACCEPTED FOR THIS FOR REASON.
AND THEN GIVE THE PERSON AN OPPORTUNITY TO FILL IT OUT AND SUBMIT IT INCORRECTLY.
SO WE'D GO TO THE COUNTY CLERK FOR, THAT'S WHO WOULD PROCESS ALL THOSE REQUESTS.
THAT'S HOW IT'S WORDED IN THE, THE PARTICIPATION FORM NOTE AT THE BOTTOM.
SO WE WOULD NOT HAVE THIS A SPONTANEOUS IF SOMEBODY CAME TO THE COURT AND WISH TO SPEAK IF THEY'RE NOT GONE THROUGH THIS PROCESS, BUT THEY WOULD NOT BE ALLOWED TO SPEAK.
TAKE THE TIME FOR THE PUBLIC GET TO KNOW THAT FOR THIS PROCESS.
YEAH, WE'LL HAVE TO PUBLICIZE THAT.
AND WE CAN PUT SOME THINGS, UH, IN THEIR CHAIRS, YOU KNOW, WHEN THE PEOPLE COME IN, WE CAN COME UP WITH, UH, UH, SOME SORT OF A KAMAN COUNTY RULE MEETING OR SOMETHING.
EVERYBODY HAS ONE, BUT THIS WILL BE A SIGNIFICANT CHANGE FROM WHERE WE'RE OPERATING.
AND, UH, I MEAN, I, I'M PREPARED TO GO EITHER WAY.
I JUST, WHATEVER IT IS GONNA BE A SIGNIFICANT CHANGE AND, UH, YOU AND DAD ARE INDIFFERENT.
UH, IT YOU JUST NEED TO REALIZE THAT OBJECT.
WHAT HAPPENS WITH SOME OF THE PEOPLE IF THEY DON'T HAVE INTERNET OR COMPUTERS THAT THEY CAN DO THIS.
THEY'RE NOT GONNA HAVE, AND THEIR TAXPAYER, SO THEY'RE NOT GONNA BE ABLE TO ADDRESS IF IT'S AN AGENDA ITEM.
THIS FORM CAN BE ON THE SAME TABLE THAT THE SIGNING SHEET HAS BEEN ON AND THEY SIGN IT OUT AND SPEAK ON ANY AGENDA ITEM.
YOU SAID STILL GONNA HAVE LIKE A, A WRITE IN THAT THEY HAVE TO FILL OUT THE FORM.
SIGN IT OUT AND HAND IT COUNTER CLERK.
SHE'S RECORD, SHE'S AN OFFICIAL RECORD TEACHER OF THE COMMISSIONER REPORT.
SO THEY COULD DO THAT THAT MORNING.
AND, AND IF THERE'S SOMETHING WRONG, THE CLERK WILL SAY, THIS ISN'T FILLED OUT, WE FIX IT.
IT SO BEFORE COURT, I MEAN, IT'S A ONE PAGE.
YEAH, I KNOW, BUT I'M JUST SAYING THEY'LL HAVE AN OPPORTUNITY TO BE ABLE
[00:45:01]
TO CLERK WILL BE REQUIRED PRIOR TO THE COURT FOR CLERK.YEAH, I'M JUST SAYING GET SOMEBODY THERE EARLY ENOUGH TO PEOPLE STILL ABLE TO FILL IT OUT.
ALRIGHT, WE HAVE A MOTION ON THE FLOOR FROM COMMISSIONER.
HAVE A SECOND FROM COMMISSIONER SHANE, DO WE HAVE OTHER DISCUSSION? IF NOT ALL IN FAVOR SAY AYE.
THOSE OPPOSED? NO, THAT JUST THE ONLY REASON I WOULD LIKE HAVE QUESTION.
THAT'S, AND I KNOW FOR THAT VERY OTHER THAN THAT LONG, I LIKE TO FORM.
WELL THE NEW RULE WILL GO INTO EFFECT.
REBECCA WILL BE WORKING WITH YOU TO, UH, GET THE PRINTED OUT AND WE HOPE TO HAVE THIS IN PLACE BY OUR NEXT MEETING, UH, TWO WEEKS FROM.
ALRIGHT, THANK YOU VERY MUCH ON THAT.
AND WE'LL GET A FORM WHEN THE CHANGE IS MADE.
THERE IS A PLACE, SINCE THIS WILL BE AN ORDER OF THE COURT, UH, WE'LL NEED TO ALL SIGN THIS.
SO WE'LL ASK THE DA'S OFFICE TO HELP US AS WELL.
ALL ITEM NUMBER, UH, NINE, I'M SORRY.
ITEM NUMBER 10 IS TO DISCUSS AND CONSIDER MOVING PAYROLL RESPONSIBILITIES FROM THE AUDITOR'S OFFICE TO THE CROWN, UH, THE COUNTY TREASURER'S OFFICE.
AND, UH, COMMISSIONER ROSA ASKED THAT THIS PLACED ON THE, UH, AGENDA.
UM, PER THE COUNTY TREASURER'S REQUEST, I PLACED THIS ON THE AGENDA SO THAT WE COULD, UH, GET THE PAYROLL IN THE TREASURER'S OFFICE AND GET IT TO THE, UH, LADY THAT'S BEEN DOING IT SINCE SHE HAS MOVED FROM COUNTY'S OFFICE TO THE TREASURER'S OFFICE.
UH, AS WE DISCUSSED HIS ON PRIOR OCCASIONS, THE, UM, THE RETIREMENT OF CAROL AGA, UM, THERE'S BEEN A TREMENDOUS RESOURCE TO THE COUNTY, UM, ALLOWED US TO POST THAT TO, TO FINALIZE A, A REVISED JOB DESCRIPTION FOR THAT, UH, CHIEF DEPUTY CLERK.
AND THAT CHIEF DEPUTY CLERK IN THE TREASURER'S OFFICE IS KNOWN AS THE ASSISTANT TREASURER.
AND WITH THAT UPDATED JOB DESCRIPTION AND A PROPER JOB POSTING, UH, BY THE HUMAN RESOURCE DEPARTMENT, WE INTERVIEWED FOUR OUTSIDE CANDIDATES.
AND WE INTERVIEWED FOUR CANDIDATES THAT WERE ALREADY COUNTY EMPLOYEES OF THE, UH, OUTSTANDING CANDIDATE.
UH, UH, WAS A CURRENT COUNTY EMPLOYEE IN THE AUDITOR'S DEPARTMENT, UH, THAT WHOSE PRIMARY RESPONSIBILITY WAS THE PREPARATION OF THE BIWEEKLY PAYROLL.
UH, AS I'VE LEARNED COUNTY HISTORY, UH, PAYROLL HAD BEEN, UH, I THINK IN JULY OF 13, PAYROLL HAD BEEN MOVED BY COURT ORDER FROM THE TREASURY, UH, OFFICE RATHER THAN DEPARTMENT AS IT IS IN THE, UH, AGENDA ITEM.
AND, UH, AND WHEN THAT PAYROLL MOVE OCCURRED, THE EMPLOYEE THAT HAD BEEN PREPARING THE PAYROLL MOVED.
SO THAT SAME EMPLOYEE IS NOW COMING BACK TO TREASURY.
AND I BELIEVE THAT IT WOULD BE IN THE BEST INTEREST OF THE COUNTY FOR, UH, CONTINUITY OF KNOWLEDGE TO ALLOW THOSE PAYROLL RESPONSIBILITIES TO, TO FOLLOW THAT EMPLOYEE, UH, RESTORING THE HISTORICAL ORGANIZATIONAL STRUCTURE OF THE COUNTY.
UH, THIS ALSO ALLOWS THE AUDIT FUNCTION TO CONTINUE TO DO.
AS WE'VE DONE THE AUDIT FUNCTION, THE COUNTY AUDITOR WILL CONTINUE TO REVIEW THE TITLE GETS PREPARED AND CONTINUE TO COUNTER SIGN THE CHECKS.
SO IT IS JUST A FLIPPING OF DUTIES, UM, IN THE, UH, LINE ITEM TRANSFERS THAT THE COURT WILL SEE THE EMPLOYEE THAT IS MOVING HAD LONGEVITY PAY AND, UH, MERIT PAY, UH, ALONG WITH THE BURDEN ON THOSE TWO ITEMS. AND, AND THERE'S A LINE ITEM TRANSFER THAT THE COUNTY AUDITOR PREPARED I'VE LOOKED AT THAT MOVES THOSE DOLLARS AND IN DISCUSSIONS ON FRIDAY, UH, TO, TO EQUALIZE PAYROLL DOLLARS WITH RESPONSIBILITIES.
UM, THE, THE TREASURY WILL NEED A, A CLERK THAT HAS A HIGHER SKILL LEVEL THAN THE TYPICAL
[00:50:01]
ENTRY LEVEL DEPUTY CLERK.SO TO ENHANCE THAT ENTRY LEVEL DEPUTY CLERK THAT WE HAD BUDGETED, UH, THE AUDITOR HAS, UH, COMPARED A LINE ITEM TRANSFERRED TO MOVE $6,000 PLUS THE PAYROLL BURDEN ON THAT, UH, FROM THE, UM, HEALTH INSURANCE EXPENSE LINE ITEM IN THE BUDGET TO TREASURY PAYROLL LINE ITEM.
AND, UH, WE'LL HAVE A GAP IN, IN TREASURY.
WE'LL BE A TWO PERSON DEPARTMENT FOR ABOUT 45 DAYS SO THAT WE CAN, UH, CLAW BACK SOME, UH, HEALTH INSURANCE COSTS, CLAWBACKS SOME LABOR COSTS.
SO THAT, YOU KNOW, MY PLAN IS THAT WITH THIS 6,000 BEING MOVED, UH, THE TREASURER WILL BE ABLE TO UPGRADE ITS, UH, STAFF TECHNICAL ABILITIES, UH, SO THAT WE CAN HAVE SEGREGATION OF DUTIES BETWEEN, UH, UH, MY NEW DEPUTY CLERK, WHICH HAS A JOB DESCRIPTION LABELED TREASURY CLERK AND MY CHIEF DEPUTY CLERK WHO'S THE ASSISTANT TREASURER.
SO, UM, YOU KNOW, I BELIEVE THIS WILL POSITION THE COUNTY TO, UM, TO HAVE ANOTHER LONG RUN IN THIS ORGANIZATIONAL STRUCTURE.
SO I'D REQUEST THAT THE COMMISSIONERS APPROVE THIS TRANSFER, UH, KNOWING THAT THERE IS A LINE ITEM TRANSFER THAT COMES WITH IT.
WE HAVE A MOTION FROM, UH, COMMISSIONER LIK, UH, THAT WE MOVE THE DUTIES OF THE PAYROLL FROM THE AUDITOR'S OFFICE TO THE COUNTY TREASURER'S DEPARTMENT.
UH, DO I HAVE A SECOND? UH, CAN I ASK A QUESTION? YES, SIR.
WE GO AHEAD AND ASK QUESTION THERE.
DO YOU HAVE, YOU SAID TWO PERSONS, YOU'RE NOT TALKING ABOUT YOURSELF.
YOU GOT TWO PEOPLE THAT FOR ABOUT 45 DAYS, IT WILL BE MYSELF AND MY CHIEF DEPUTY.
AND WE, WE, WE, WE BOTH AGREED THAT WE CAN, UH, I, WE'LL JUST BOTH DO WHAT IT TAKES TO GET THE JOB DONE, UH, SO THAT WE CAN NOT HAVE ANY ADDITIONAL UP IMPACT ON THE BUDGET OF THE COUNTY, WHICH IS A REDUCTION FROM THREE, WHICH IS A REDUCTION FROM AN ELECTED OFFICIAL AND TWO FULL CLERKS.
AND AGAIN, WE, UH, WE WILL GO AND WE WILL HIRE THAT, THAT SECOND CLERK.
AND, UH, I BELIEVE I RESPONDED TO SOMEONE THAT HAD A QUESTION THAT, YOU KNOW, I END OF THE YEAR, IF I'M OVER ON MY BUDGET, IT'D BE MY LINE.
I'M GONNA NOT COME TO THE COURT AND ASK FOR MORE MONEY.
IT LOOKS LIKE ALL THE MONEY'S IN ORDER, THE MONEY SHOULD BE IN ORDER.
BUT, BUT RIGHT NOW, COMMISSIONER, THE, THE TYPICAL HISTORY ON, ON THESE, THESE, UH, TRANSITIONS WHEN YOU'VE GOT A RETIREMENT AND, AND THAT PERSON HAS TREMENDOUS HISTORICAL KNOWLEDGE, THE, THE TYPICAL PROCEDURE I'VE LEARNED IS THAT PEOPLE WILL COME AND, AND ASK FOR A LINE ITEM TRANSFER TO FUND A TRAINING BUDGET BECAUSE WE ARE, WE DO, UH, RIGHT NOW WE'RE RUNNING ABOUT, UM, $1,600 A MONTH ABOVE OUR ANNUALIZED RUN RATE ON HUMAN RESOURCE COSTS BECAUSE OF THAT TRAINING TIME.
AND, UH, WE BELIEVE CAROL AGA IS TARGETING, UH, THE FIRST, UH, AFTER THE FIRST FULL WEEK OF NOVEMBER TO, TO PHASE DOWN FROM ANY FULL-TIME INVOLVEMENT BEING AVAILABLE TO BILL US TIME ON, ON, ON AN HOURLY BASIS AS WE NEED HER.
AND WE'LL ENGAGE IN THIS 45 DAY PERIOD WHERE WE, UH, MANAGE THE, THE FUNCTIONS WITH JUST THE TWO OF US.
AND THAT AS WE ENTER THE HOLIDAY PERIOD AND GET READY FOR 2016, WE'LL BRING ON OUR REPLACEMENT SET.
THE OTHER QUESTION, WE HAVE A MOTION FROM COMMISSIONER SECOND.
WE DON'T LEAVE THE PAYROLL WHERE IT IS FOR THE FOUR, FIVE DAYS TO GET YOUR PEOPLE PLACE.
UH, COMMISSIONER THE, UH, FOR THE, UH, PATRIOTS THAT HAVE OCCURRED SINCE THIS EMPLOYEE TRANSITION, UH, THAT EMPLOYEE HAS GONE BACK UP TO AUDIT TO DO THE PAYROLL.
AND WE WOULD BE CERTAINLY WILLING TO DO THAT.
IT'S A GREAT IDEA IF THE COUNTY AUDITOR'S WILLING IN HER BUDGET TO, TO PAY THE THREE DAYS THAT THAT PERSON GOES UP THERE TO DO THE PAYROLL.
THAT WOULD BE A A, A GREAT PROCESS.
I'M, I'M LETTING IN KAREN'S AREA HERE, SO I DON'T
[00:55:01]
THAT'S WHY WE'RE HAVING IT OPEN COURT, BROTHER.SO WE ALL HAVE OUR, OUR OPEN DISCUSSION.
IS DOES THAT MAKE SENSE OR NOT? IT TAKES A DAY AND A HALF OR SO, RIGHT? FOR THE PAPER? YEAH, WE CUT THAT PROCESS, UH, DOWN QUITE A BIT.
UH, HISTORICALLY, THE, UH, BEFORE I CAME HERE IN COUNTY, UH, PAYROLL WAS IN THE COUNTY AUDITOR'S OFFICE.
AND AT ONE TIME IT WAS TALKED ABOUT, I WASN'T HERE, I JUST RESEARCHED SOME HISTORY THAT, UH, THERE WAS A MOVE TO, UH, ELIMINATE THE COUNTY TREASURER'S POSITION, WHICH IS A LONG PROCESS.
AND TO GIVE THAT TREASURER ADDITIONAL DUTIES TO KEEP THAT OFFICE BEING ABOLISHED.
THE COUNTY AUDITOR AT THAT TIME MOVED PAYROLL TO THE COUNTY TREASURER.
IT WAS THE COURT THAT ASKED ME TO DO THAT.
AND I TOOK ON THAT RESPONSIBILITY AND THAT EMPLOYEE TO GET IT STRUCTURED AND GET THE PAYROLL ONTO THE NEW SYSTEM WITH THE TIMEKEEPING AND THE NEW SYSTEM SOFTWARE.
PAYROLL IS NOT A FOUR FOUR DAY JOB.
IT'S ONE AND A HALF TO TWO DAYS.
AS LONG AS WE CAN GET EVERYBODY IN THE DEPARTMENTS TO CORRESPOND AND GET THEIR TIME SHEETS FIXED, IT DOESN'T TAKE LONG TO DO IT.
AND THEN ALL OF THE ADD ON TIME OF, OF GETTING CHECKS INTO THE BUNDLES THAT THEY NEED TO BE, YOU KNOW, AGAIN, NOT TO CONTRADICT AUDITOR, BUT THIS, THESE LAST TWO TIMES THAT IT'S BEEN MOST OF A THREE DAY TRANSITION.
AND AGAIN, IT'S THE SAME IN O WE'RE JUST, UM, CODING PAYROLL.
WE'RE JUST CODING THE PAYROLL.
ARE THERE ANY ISSUES THE WAY THE PAYROLL'S CURRENTLY BEING HANDLED? I BELIEVE THE EMPLOYEE THAT THAT'S, THAT DOES THE PAYROLL, DOES A GOOD JOB, JUDGE.
I THINK IT, UH, THEY WE'RE SEEKING THE CONTINUITY IN THAT POSITION.
AND, UH, YOU KNOW, THAT AGAIN, THAT, THAT EMPLOYEE IS, AS YOU WELL KNOW, IS A LONG TERM COUNTY EMPLOYEE THAT HAS SIGNIFICANT HISTORICAL KNOWLEDGE AND SKILL REGARDING THE PEOPLE AND THE PAY RATES AND THE STRUCTURES OF THE COUNTY THAT WOULD NOT EASILY BE TRANSITIONED.
UH, I GUESS I'D HAVE A QUESTION FOR KAREN.
DO YOU WISH TO GIVE UP THE PAYROLL, UH, UH, RESPONSIBILITIES OUT OF YOUR OFFICE? UH, NO SIR.
I WILL TELL YOU, UM, THAT THIS, Y'ALL NOT MAKING UP YOUR MIND DISCUSSING HOW YOU WANT TO DO IT HAS CAUSED SOME DYSFUNCTION BETWEEN MY DEPARTMENT AND THE COUNTY TREASURER'S DEPARTMENT AND THE EMPLOYEE THAT IS DOING PAYROLL POSITIVELY COULD NOT EVEN WANT TO DO PAYROLL BECAUSE OF THE ONGOING DELAY OF NOT KNOWING WHERE TO OFFICE AT, WHERE TO GET EMAIL, WHERE TO GET THE PHONE CALLS TO FIX THE TIME SHEETS.
SO THAT'S WHY I LEAVE MY OFFICE UNLOCKED SO SHE CAN GET ON THE PHONE AND GET THE ANSWERS OR GET ON THAT COMPUTER BECAUSE IT'S A SECURE COMPUTER AND YOU MAKE THE TRANSFERS TO PHONE PAYROLL FILE.
THE SECOND QUESTION I HAVE DURING THE DAY AND A PAYROLL THEY USED TO, BECAUSE OF THE NEW SOFTWARE AND THINGS THAT WE HAVE IN PLACE, WHAT DOES THIS EMPLOYEE DO?
THE, THE TIME SHEETS SIMPLY, UH, REMEMBER THE SO AND THE JAIL ARE ON A DIFFERENT FORMAT AND WE HAVE TO VERIFY THOSE HOURS, FIX THOSE HOURS.
IF, UH, WE FIND SOMETHING NOT MANUALLY GO IN THERE, DO IT, WE HAVE TO CONTACT THAT DEPARTMENT HEAD OR THAT ELECTED OFFICIAL OR SUPERVISOR AND SAY, THESE NEED TO BE FIXED OR THEY'RE NOT.
THEY'RE GONNA LOSE TIME OR THEY'RE NOT GONNA APPROVE THE CORRECT TIME.
UH, AND THEN SHE HAS HELPED WITH THE, UH, THE FIELD AUDITS AND, UH, 10 99 INFORMATION AND SETTING UP NEW VENDORS AND LOOKING AT STATEMENTS, UH, THAT WE GET FROM VENDORS TO MAKE SURE WE HAVEN'T DUPLICATED A PAYMENT OR STATEMENT.
SO THERE'S BEEN ADDITIONAL DUTIES ASSIGNED.
AND THEN MY LAST QUESTION IS, YOU WOULD NEED TO REFILL THIS POSITION THEN IF THE, UH, COURT APPROVES MOVING PAYROLL BACK TO THE TREASURER'S.
OTHER QUESTIONS? ANYBODY? I HAVE A MOTION ON THE FLOOR DISCUSSION.
UM, SO IF IT'S IN THE PAYROLL, ARE YOU SAYING THAT SHE WON'T HAVE ACCESS TO COMPUTERS OR THE RIGHT INFORMATION TO BE ABLE TO DO PAYMENT? OH,
[01:00:01]
YES SIR.AND SO WE JUST DECIDED NOT TO MOVE IT DOWN UNTIL Y'ALL PROVED IT BECAUSE YOU DID IT BY COURT ORDER.
I COULDN'T JUST SAY, HERE, RONNIE, IT'S YOURS BECAUSE I DON'T HAVE THAT.
IT SOUNDED LIKE WE
WE HAD THAT SAME FUNCTION ALREADY.
WELL, I DON'T GO IN THERE AND DO ANY MAINTENANCE AND I DON'T DO THE PAYROLL, SO I'M A SEPARATE DIVERS SIDE OF IT THAT LOOKS AT IT.
ANY OTHER QUESTIONS FOR ME? WITH ONE WORK, I LOVE IT.
AND IT IS ADDITIONAL RESPONSIBILITY PAID.
OKAY, SO MAKE SURE I'M CLEAR ON THIS.
IF THE MOVE IS MADE, YOU'RE INDICATING THAT YOU WOULD NOT HAVE TO FILL THE POSITION, THE SECOND POSITION YOU HAVE IN YOUR OFFICE? WE'LL, YES, YOU'LL WILL, BUT THAT, UH, YOU KNOW, THAT POSITION THEN WILL HAVE A MORE ROBUST JOB DESCRIPTION WITH HIGHER TECHNICAL ABILITIES NEEDED TO PERFORM HIGHER TECHNICAL TASKS.
THAN WE CAN TYPICALLY HAVE WITH AN ENTRY LEVEL.
SO YOU'RE A LEVEL, YOU'VE GOT THREE EMPLOYEES, WELL, YOU'VE GOT TWO EMPLOYEES PLUS YOURSELF THAT WOULD REMAIN THE SAME.
AND, AND THE THE GAP JUDGE THAT WE'RE GOING TO CREATE IS JUST A TIME GAP TO MANAGE BUDGET COST OF THE YEAR.
SO YOU, YOU ALREADY HAD TWO EMPLOYEES, RIGHT? CORRECT.
WHEN YOU TOOK OFF, CORRECT? YES.
SO NOW JUST COME BACK TO TWO EMPLOYEE, SAME NUMBER CLOSED.
SO YOU'LL HAVE THE SAME NUMBER.
YOU DON'T HAVE THE EVERY, THE SAME NUMBER EMPLOYEE, YOU, IT'S ALL DONE.
RIGHT? YOU GOT MY LINE ITEM TRANSFER TO MOVE THE, THE REMAINING, UH, MERIT AND LONGEVITY THAT BELONGED TO DEBBIE.
SO IT FOLLOWS HER, WHICH IS STANDARD PROCEDURE AND THE, UM, SOCIAL SECURITY AND THE RETURN.
I HAVE, UM, CREATED AN ADDENDUM BECAUSE OF THE LATE TIME TALKING.
UH, I DID NOT EMAIL IT OUT TO YOU.
UM, THE CURRENT EMPLOYEE THAT'S NO LONGER THERE WAS SITTING AT THE BASE THAT I GUESS HIS ENTRY LEVEL, THE 28, UH, THIS IS, UH, PLUS THE 1200, WHICH IS 29 SOMETHING.
SO THIS IS THE ADDITIONAL MONEY THAT HE HAS REQUESTED THAT WOULD COVER WITHIN THIS POSITION OF THE 36 SOMETHING THAT HE HAS ASKED FOR.
IS THAT DIFFERENT FOR THIS SHEET? YES, IT IS BECAUSE WE HAD SOME, SOME MORE DISCUSSION.
AND THIS IS SO THAT THE AUDIT STAFF PERSON CANNOT TAKE A REDUCTION IN, IN MONEY ALLOCATED TO THAT POSITION.
YOU KNOW, AGAIN, UH, THAT POSITION THAT'S IN THE COUNTY AUDITOR FUNCTION IS PAID ABOUT $7,100 MORE THAN A TYPICAL DEPUTY CLERK RECOGNIZING THE SKILL ASSOCIATED WITH PAYROLL PREPARATION.
SO WE'RE, WE'RE GOING TO ALLOW THE, THE AUDITOR AND I AGREE THAT, UM, THAT POSITION OF, OF THE AUDITORS WILL STAY AND SHE'LL BE ABLE TO HAVE A ROBUST COMPENSATION PACKAGE TO OFFER A TECHNICAL CAPABLE PERSON WHO CAN HAVE SKILLS THAT ARE TAILORED TO THE AUDITOR'S NEEDS, YOU KNOW, NOT TAILORED TO A BLENDED POSITION OF PRIMARY PAYROLL CLERK AND DOING OTHER THINGS.
BUT THE AUDITOR WILL BE ALLOWED TO DEFINE A JOB DESCRIPTION OF ROBUST TECHNICAL SKILL REQUIREMENTS TO, UH, ASSIST HER WITH HER FUNCTIONS AS SHE ORDINARILY NEEDS TO.
YOU KNOW, THE EASY THING WOULD BE TO NOT GO THROUGH THIS PROCESS OF, UH, MAKE MY LIFE EASY AT THE TREASURY FUNCTION, BUT I THINK IT IS IN THE BEST INTEREST OF THE COUNTY TO MAINTAIN THE CONTINUITY AND THE HISTORICAL KNOWLEDGE, UM, THAT OUR PAYROLL COURT HAS.
ANY OTHER DISCUSSION FROM THE MEMBERSHIP COURT? WE HAVE AN ITEM ON THE TABLE, I MEAN ON THE, UH, MOTION.
UH, FOR MOTION CARRIES AND, UH, I'M SORRY I DIDN'T HEAR FOR YOU AND MRS. UH, UH, CLE WILL GET TOGETHER AND MAKE THIS WORK AS SMOOTH AS YOU CAN.
UH, UH, UH, WE HAVE A GREAT RELATIONSHIP.
[01:05:02]
MAY I HEAR WHO SAID NO? UH, I SAID NO.I'M GONNA ORDER PREPARED FOR YOU GUYS, BUT I ALSO NEED YOU TO MAKE A FINDING ON THAT LINE.
SO THIS IS THE SAME MOTION TRANSFER TRANSFERRED AUTHORITY, BUT YOU GOTTA CONDUCT LINE OR WE GONNA DO THAT DURING THE, UH, DURING REGULAR.
I'M GIVING IT TO YOU TO REVIEW AND THEN I CAN BRING IT TO YOU WHEN I DO LINE ITEM TRANSFER AND YOU CAN WRAP I HOWEVER YOU WANT TO DO IT, BUT THAT, THAT'S SUFFICIENT.
AND SO HERE'S THE ORDER AND, UH, THAT WILL MOVE THIS FROM THE, UH, IT ACTUALLY DUAL, IT HAS THE LINE ITEM LANGUAGE IN THERE JUST BECAUSE I WANTED IT COVERED.
AND THEN IT MAKES A FINDING FOR COUNTY PURPOSE SO THAT YOU'RE, SO WE VOTE ON ITEM TRANSFER.
I PREFER THAT WAY I DON'T HAVE TO REDRAFT THE ORDER, BUT I CAN DO IT.
I'LL MAKE A MOTION, MAKE A OUT TRANSFERS TO PARALLEL TRANSFER TO PERSONNEL.
SO THAT WOULD BE A PART OF THAT, THAT IS TO BE A SECOND PART OF THIS ENTIRE PROCESS TO BE ABLE TO, A MOTION TO HAVE A SECOND, SECOND.
COMMISSIONER SHANE, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
UH, NOW LET'S MOVE ON TO, UH, ITEM NUMBER, UH, 11 THAT HAS TO DO WITH, UH, PROPOSITION SEVEN, UH, IN THE, UH, NOVEMBER 3RD ELECTION.
BY THE WAY, I THINK THIS WAS THE LAST WEEK OF ALREADY VOTING, I BELIEVE.
AND SO IF YOU HAVE A VOTING THAT THIS WAS SENT TO US BY THE, UH, TEXAS ASSOCIATION OF, OF, UH, COUNTIES, AND ALSO BY THE, UH, REGIONAL TRANSPORTATION, UH, COMMISSION AS WELL.
AND IT IS A, UH, RESOLUTION SAYING WE'RE IN SUPPORT OF, UH, PROPOSITION SEVEN, USING STATE FUNDS THAT ARE ALREADY IN PLACE, UH, TO, UH, UH, SHOWING OUR SUPPORT FOR THAT.
SO, UH, UH, LIKE TO HEAR YOUR COMMENTS ON THAT AND IF YOU'D LIKE TO, UH, SUPPORT THESE FUNDS, UH, SO THEY CAN BE BUILT HIGHWAYS ACROSS THE STATE OF TEXAS.
I DOCUMENT, HAVE A MOTION FROM COMMISSIONER ZU TO, UH, APPROVE THIS, UH, RESOLUTION AND SUPPORT PROPOSITION SEVEN TO ACCESS, UH, COMMISSIONER ALLEN SECOND MOTION.
JUST TELL THE PUBLIC ABOUT THIS.
THIS PROPOSITION'S GONNA HELP THE COUNTY GREATLY.
WITH ALL THE BOTTOM ISSUES THAT WE HAVE GOING ON RIGHT NOW.
THIS, THIS WILL BE, MONEY'S COMING TO OUR COUNTY TO HELP PUSH THINGS FORWARD.
UH, JUST WANT PUBLIC TO KNOW THAT AND BE AWARE OF IT.
RIGHT? ESPECIALLY WITH OUR COUNTY ROAD BOND MONIES THAT WE'RE BEGINNING PUT TO USE JUST ABOUT EVERY MONTH NOW IN DIFFERENT PROJECTS ACROSS THE COUNTY.
THE FACT THAT WE HAVE MONEY TO PARTNER WITH THE STATE ON SHOULD, UH, HELP US BE MAYBE AT FRONT OF THE LINE, WHICH THAT'S WHAT WE, THAT'S WHERE WE SAID TO US LAST MEETING.
PUT US IN A VERY GOOD POSITION.
WE'VE DONE A LOT OF RIGHT OF WAY AND, UM, ENVIRONMENTAL STUFF.
THEY'LL BE LOOKING FOR PROJECTS TO START READY.
WE HAVE OUR HOMEWORK DONE BECAUSE OF THE ROAD BOND PACKAGE.
IT'S GONNA PUT US IN AN EXCELLENT PROVISION, AND BY THEN WE WILL HAVE A, UH, HOPEFULLY A COUNTYWIDE THOROUGHFARE PLAN IN PLACE TOO, THAT WE, UH, HOPE COULD HELP MOVE THAT FORWARD.
I THINK IT'S PRETTY EXCEPTIONAL THAT THE DIFFERENT FUNDS THAT THE STATE HAS, THAT THERE'S BEEN SO MANY COUNTIES THAT DIDN'T APPLY FOR IT, AND THEN IT WAS PUT BACK IN THE POT SO WE COULD, WE COULD APPLY FOR IT AND GET SOMETHING HELP.
SO THAT'S BEEN PRETTY GOOD COMING IN.
AND I JUST WANT TO CHIME IN AND REITERATE, THIS IS ONE OF THE PRIMARY REASONS THAT MR. POLLSTER SUGGESTED WE KEEP ALL OF OUR ROAD BOND FUND FULLY LIQUID AND FULLY AVAILABLE, THAT HE EXPECTS MONEY TO BECOME AVAILABLE.
HE EXPECTS MONEY TO BECOME AVAILABLE THAT ARE FOR PROJECTS THAT WE CURRENTLY DON'T HAVE FUNDING FOR, AND WE'LL BE ABLE TO LEVERAGE EACH $25.
SO, YOU KNOW, UM, UH, I ALWAYS LIKE TO GET THE INTEREST INCOME AND, AND, AND WE PUSHED HARD, BUT MR. COLSTER MAKES, YOU KNOW, CONVINCING ARGUMENTS.
I HAVE AN INTERNET OR AN EMAIL I GOT FROM A FELLOW I THINK SAID HE HAD A GREAT INVESTMENT OPPORTUNITY.
I'LL, I'LL FORWARD THAT ALL TO YOU.
I ONLY CONSIDER THINGS THAT COME FROM MY
[01:10:01]
NIGERIA.WELL, I THINK THIS WAS, MAY HAVE BEEN ROUTED FOR TWO OR THREE OTHER COUNTRIES, BUT I MEAN, THE RETURN ON IT REALLY GOOD.
SO DISCUSS, CONSIDER RELEASING GOLD BOND BACK TO DAWSON GEOPHYSICAL CA, COUNTY PRECINCT FOUR.
THEY DID, UH, A COUPLE OF SIZE HITS DOWN ON COUNTY LINE ROAD AND THEY DIDN'T DRIVE ANY BIGS ON IT AT ALL.
THEY WERE THERE, I THINK TWO DAYS.
TOOK PICTURES BEFORE AND AFTER AND LOOKED AT IT BEFORE AND AFTER.
SO YOU'RE RECOMMENDING THAT COMING AND WE HAVE A MOTION.
PARDON? I DID NOT GET THE PERSON SECOND TO RELEASE THE ROAD BOMB ALLEN.
ITEM NUMBER 13 IS FROM, UH, LAURIE FLOYD, UH, OUR HR DIRECTOR TO DISCUSS, CONSIDER ACCEPTING THE 2016 UNITED HEALTHCARE AND RENEWAL PACKET FOR OUR RETIREE INSURANCE.
THIS IS NOT CURRENT EMPLOYEES, BUT THE PEOPLE THAT WE HAVE ON RETIRED INSURANCE.
THIS IS A SUPPLEMENT BENEFIT THAT THE TAF OFFERS.
DOESN'T COST THE COUNTY ANYTHING.
WE JUST PARTICIPATE IN THE PROGRAM.
UM, WHEN EMPLOYEES RETIRE AND ONCE THEY HIT AGE 65, THEY'RE NO LONGER ELIGIBLE FOR THE COUNTY'S HEALTH INSURANCE.
THEY'RE ONLY ELIGIBLE FOR MEDICARE.
AND SO THIS IS A SUPPLEMENT THAT TAC OFFERS.
UM, SO IT'S DONE THROUGH TAC BUT IT'S A DIFFERENT BENEFIT.
AND SO THEY DON'T HAVE TO GO FIND A SUPPLEMENT IF THEY WANNA, UM, WHEN EMPLOYEES RETIRE, WE TELL 'EM ABOUT IT.
YOU DON'T HAVE VERY MANY EMPLOYEES THAT ARE ON THE PROGRAM.
UM, THE COSTS ARE PRETTY COMPARABLE TO OTHER CLAIMS THAT THEY CAN'T FIND, BUT THAT THEN WOULD BE THERE IF THEY WANT IT.
DO YOU HAVE QUESTIONS OF, UH, MS? IS THIS, UH, UM, ONLY A COMPANY THAT IS SUBMITTED THIS TYPE? YEAH, BECAUSE IT'S, WE HAVE NOTHING PAY.
UM, IT'S THE SAME TACK IS OUR INSURANCE AND THEY PROVIDE IT.
SO IT'S THE ONLY COMPANY THAT THEY USE.
SO LIKE TACK GOES OUT FOR BIDS AND THEY DO THEIR THING AND THAT'S WHAT THEY OFFER FOR THE SILVER CHOICE PROGRAM.
SO IT IT'S BID THROUGH T? YES.
JUST LIKE OUR OTHER BLUE CROSS AND STUFF LIKE THAT.
NO, WE HAVE NO COST TO IT AT ALL.
JUST BACK, DO YOU KNOW THE NUMBER THAT'S, UH, OF THE EMPLOYEES, EX EMPLOYEES THAT ARE ON THESE EMPLOYEE? I, UM, I KNOW THERE WAS ONE SINCE I'VE BEEN HERE.
MOST OF THE EMPLOYEES ALREADY HAVE THEIR SOMETHING ELSE IN LINE OR, UM, BUT I GET ASKED QUESTIONS ABOUT IT A LOT.
AND INSURANCE BEEN LIKE THIS MIGHT CHANGE DRASTIC 20 ON IT NEXT YEAR.
SO WHAT'S YOUR PLEASURE ON ITEM 13? MOTION.
MOTION FROM COMMISSIONER SHANE.
SECOND AND A SECOND FROM COMMISSIONER PHILLIPS.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
ITEM NUMBER 14 IS ALSO FROM MS. FLOYD TO DISCUSS, CONSIDER APPOINTING SICK POOL PANEL MEMBERS.
I BELIEVE WE DO THIS EVERY YEAR ABOUT THIS.
WELL, I, I DO IT, UM, WHEN OUR PANEL MEMBERS, UM, WE HAVEN'T DONE IT EVERY YEAR.
WE ONLY DONE, WE DID TWO YEARS AGO EACH TIME WE DID IT.
UM, BUT WE HAD COMMISSIONER ON THE BOARD THAT, UM, RETIRED OR LEFT, I GUESS SO.
UM, I JUST NEED TO UPDATE THE MEMBER.
SO THE ONLY MEMBER ACTUALLY CHANGING IS COMMISSIONER ALLEN IS, UM, VOLUNTEER GRACIOUSLY TO BE A MEMBER OF THE PANEL AND THEN ALL THE OTHER MEMBERS SAY THE SAME AND THEY HAVE ALL, HAVE ALL GOTTEN THEIR APPROVAL TO ACCEPT.
DO WE HAVE, UH, ANY QUESTIONS ABOUT THIS? THANK YOU COMMISSIONER FOR VOLUNTEERING.
ALRIGHT, WE HAVE A MOTION TO, UH, APPOINT, UH, COMMISSIONER ALLEN TO THE SICK LEAD POOL, UH, BY COMMISSIONER ALLEN MADE THAT MOTION.
COMMISSIONER SHANE, SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
THE OPPOSED ITEM NUMBER 15 IS TO, UH, DISCUSS AND CONSIDER APPROVING THE BUDGETT TRANSFER FOR
[01:15:01]
JUSTICE OF THE PEACE PRECINCT FOR ADDITIONAL COST FOR CAR ALLOWANCE DETERMINED BY THE RECENT MEETING OF THE SALARY GRIEVANCE COMMITTEE.BECK, I BELIEVE YOU HAVE INFORMATION.
I THINK KAREN'S PASSING IT OUT RIGHT NOW.
MAKE SURE I THE AMOUNTS
WE JUST NEED THIS LAST PAGE HONOR TOO.
IT, SO MAKE SURE THE ONE YOU SIGNED HAS
THIS IS, I THINK I'LL GIVE YOU A COPY OF THIS.
THIS WAS THE PEOPLE THAT WERE ON THE, UH, GRIEVANCE COMMITTEE.
AND I BELIEVE IT INCREASED, UH, MR. JUDGE ADAM FROM 20 TO, UH, MY $2,800, UH, FROM, UH, TOTAL AMOUNT 10,000.
THIS WAS THE, UH, UH, DECISION OF THE SALARY GRIEVANCE COMMITTEE, UH, THAT I HAVE A MOTION TO ACCEPT, UH, THAT AS WELL AS APPROVING THE BUDGET TRANSFER FOR THIS PARTICULAR ITEM.
I HAVE A MOTION FROM COMMISSIONER ALLEN.
UH, DO THEY HAVE A SECOND? YEAH, SECOND.
UH, COMMISSIONER PHILLIPS SECOND MOTION.
ALRIGHT, THE ITEM NUMBER, UH, 16, SORRY, YOU GOT 16.
IT, MS. CLOUD TO PRESENT AN UPDATE, UH, AND ON THE AMERICAN TRAFFIC SOLUTIONS FINANCIAL INFORMATION THROUGH SEPTEMBER 20TH OR SEPTEMBER, 2015.
WE'RE STILL GOING BACK AND FORTH ON SEPTEMBER WITH THEM, SO I WANTED TO KIND OF LEAVE SEPTEMBER ALONG SO I GET THE FIXED, UH, THEY CHANGED SOME OF THEIR MEMBERS IN THE ACCOUNTING SIDE OF IT AND KW HE WAS DOING A AUDIT, FOUND THAT THEY OWED US A LITTLE BIT OF DIFFERENT AMOUNT OF MONEY.
BUT THE TOTAL REVENUES THROUGH, UM, AUGUST IS 130 2005 75.
THERE ARE 40% FEE THROUGH AUGUST WITH 69,000 3 28.
WE DID $2,880 WORTH OF REFUNDS.
UH, YOUR EXCESS, UH, REVENUES OVER THOSE EXPENDITURES IS 60,367.
SO WITH THAT, SEPTEMBER WILL BE A LITTLE BIT MORE AND WE CAN GIVE YOU MORE OF AN UPDATE ON, UM, WHAT CAUSED THAT ISSUE.
TRYING TO GET OUR ACCOUNTING SIDE TO AGREE WITH THEIR ACCOUNTING SIDE AND WE ARE JUST HAVING ALL KINDS OF FUN ARGUING BACK AND FORTH WITH 'EM TILL THEY GET WHAT WE'RE SATISFIED WITH ELSE.
DO YOU HAVE ANY QUESTIONS? YEAH, THE, UH, I ONLY HAD BACK OVER JUNE, JULY AND AUGUST.
THAT'S, THAT'S, YEAH, WE DIDN'T MISS SEPTEMBER.
I GAVE YOU ALL THOSE LAST TIME I MADE REPORT.
COMMISSIONER, YOU WANT ME TO PULL MINE AND MAKE YOU A COPY AND EMAIL 'EM TO YOU? NO, I'M TAKING WHAT I, WHAT I WAS ASKING IS THAT THAT HUNDRED 32,000.
ALRIGHT, SO IN, IN JUNE THIS SHOWS THAT OUR NET INCOME IS 19,008.
BUT THAT'S NOT TAKEN INTO CONSIDERATION THE, UH, THE FEES OF THE $7,500 PER MONTH PER CAMERA.
THAT IF WE'RE HELD TO THAT CONTRACT, SO IN JUNE WE ACTUALLY HAVE OF 18,004 20 IN JULY WE HAVE A DEFICIT 18.
AND IN AUGUST WE HAVE A OF 34 50 IN SEPTEMBER.
WE WON'T GO THROUGH THAT SINCE YOU SAID THE NUMBERS CORRECT.
CAN WE GET THAT CORRECTION? THERE'S ABOUT, I KNOW, UH, ABOUT $3,200 THAT WERE QUESTIONED AND, AND IN, UM, YEAH, I SAW THE, I SAW THAT CORRESPONDENCE.
ANY OTHER QUESTIONS OF THE AUDITOR ABOUT THE, UH, A TS FINANCIAL ADMINISTRATION OR INFORMATION? NOT WE'LL MOVE TO ITEM NUMBER 17 AND, UH, THAT WILL REQUIRE US TO GO A CLOSED MEETING.
[01:20:01]
I'LL HAVE A MOTION TO EXIT THE AND ENTER MR. ALLEN MAKES THAT MOTION.SECOND, MR. PHILLIPS, ALL IN FAVOR SAY I WE'LL TAKE A FIVE MINUTE BREAK, HAVE TIME TO CLEAR AND THEN WE'LL COME BACK IN AND DISCUSS, UH, THE ITEM THAT, UH, YOU SHALL LISTED THERE.
AND THAT WOULD BE, UH, ALL IN BY THE EVIDENCE.
ALL IN FAVOR, SAY ITEM NUMBER 18 THAT WE WILL DISCUSS AN EXECUTIVE SESSION WILL BE PURSUANT TO GOVERNOR CODE 5 5 1 7 1, DISCUSS PENDING OR CONTEMPLATED LITIGATION CONCERNING THE FREE PAYMENTS MADE TO THE DEPARTMENT OF TREASURY INTERNAL REVENUE SERVICE AND APPROVED BY THE COMMISSIONER'S COURT ON OCTOBER 12TH, 2015 AND PAID ON OCTOBER THE 15TH, UH, 2015.
AND THIS WAS, UH, ASKED TO BE PLACED ON THE AGENDA OF EXECUTIVE SESSION COMMISSIONER.
SO WE'LL TAKE ABOUT A FIVE MINUTE BREAK AND THEN WE'LL COME BACK AND, AND AT 1201 WE VOTED TO COME OUTTA THE EXECUTIVE SESSION.
UH, AS FAR AS ITEM, YOU GET OFF THAT, UH, TOMORROW.
UH, WE NOW, UH, HAVE ITEM NUMBER 20.
GENTLEMEN, WHAT IS YOUR PLEASURE ON ITEM NUMBER 20? UH, DO WE NEED TO TAKE ANY ACTION? UH, WE, WE WILL NOT TAKE ANY ACTION.
LET'S GO AHEAD AND PUT THAT IN FORMAL MOTION.
TAKE, TAKE ACTION FROM COMMISSIONER ROSA AND SECOND BY COMMISSIONER SHANE.
AND NUMBER 21 IS TO DISCUSS LINE ITEM TRANSFER.
WE A LOT OF THOSE, THAT'S TIME OF THE YEAR.
AND THOSE THAT YOU GOT IN THE MAIL, BIG PACKET CLEANING UP STUFF FROM LAST YEAR'S BUDGET BECAUSE I HAD TO BOOK EIGHT DAYS OF PAYROLL THAT BELONGED IN THOUSAND 15.
UM, SO WERE THERE ANY QUESTIONS? I KNOW COMMISSIONER PHILLIPS CALLED ME ABOUT ONE THAT HE HAD AND I EXPLAINED THAT TO HIM AND WANTED TO GIVE Y'ALL A CHANCE TO ASK IF YOU HAD ANY CONCERNS OR NEEDED TO KNOW WHAT HAPPENED OR WHAT CAUSED IT.
MOTION FROM COMMISSIONER TO APPROVE.
COMMISSIONER PHILLIP SECONDED.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
NUMBER 22 IS TO DISCUSS AND CONSIDER CLAIMS FOR PAYMENT.
UH, YOUR CLAIMS FOR PAYMENT ARE 1,000,400 53,600 AND, UH, I BELIEVE KW UH, EMAILED YOU YOUR CHART WITH YOUR NUMBERS AND THE BREAKDOWN.
AND ANYBODY HAVE ANY SPECIFIC QUESTIONS ON ANY OF THE DEALS? UH, I DID, I HAVE SOMETHING MARKED.
WE GOT A NEW OFFENDER CALLED CAP FLEET UPLIFTER.
UH, THAT WAS TO DO WITH THE, UH, PATROL VEHICLES THAT THEY HAD PURCHASED, UH, AND SOME UPGRADES THAT, UM, JACKIE ISSUED A PO FOR, UM, THE, SO TO, UH, PURCHASE THESE THINGS THAT THEY NEEDED.
WOULD YOU LIKE TO SEE THE INVOICES THAT'S FOR A NEW VEHICLES BEING RIGGED OUT OR FOR WELL, SOME OF THEM WERE FOR JUST UPDATING, UH, JACK, IF YOU WANT TO, I HAVE TO, PARDON ME.
SEE WHAT I'M TALKING ABOUT? OKAY, LEMME GET, MOST OF THEM ARE TWO FEET, JACK.
TWO, THAT'S, THERE'S A BUNCH HERE.
THE, IT HAS TO DO WITH COG, DIDN'T IT? YEAH.
[01:25:02]
TRANSPORT SEATS AND DIFFERENT THINGS.YEAH, THE 275,000, THAT'S THE, UH, AIR CHECK GRANT WE GOT THE MONEY IN AND THEN WE SEND IT TO NET CO.
AND THEY DO THE UH, OH ON THE AUTO BILL AIR CHECK, THE AUTOMOBILE, THEIR PRESENTATION, IF YOU REMEMBER, HE BROUGHT IT TO COURT AND, AND WE HAD LET YOU KNOW THAT WE'RE GONNA GET THE 275,000.
IT IS JUST REALLY A PASS THROUGH TO THEM BECAUSE THEN THEY, UM, HELP THE PEOPLE IN COFFEE COUNTY THAT HAS TO GET THEIR, YOU REMEMBER THAT NOW? YEAH.
CAN I JUST GIVE THIS TO YOU? SO I, I DUNNO WHERE THEY WENT TO THE OFFICE OFF? YES.
THAT'S OFF OF THE CITY THAT USUALLY JACK SAYS US IF THAT'S WHAT IT'S I YEAH, THAT'S WHAT IT IS.
I REMEMBER THERE WAS A CONVERSATION AT DIFFERENT, THERE'S A FLAG.
NO, THAT WAS THE NEW CAP CODE.
ASK QUESTION WHEN YOU GUYS ASK, YOU GOT PUT IN THEIR BUDGET FOR STUFF IN THE PARAMETERS OF THAT THOSE HOLD ON A MINUTE.
I KNEW YOU WERE GONNA ASK THAT.
WHAT PAGE WAS THAT ON? METER 20 CONTRACT.
WAS THAT ALL YOU HAD THAT WORKS? THESE TWO ATTORNEYS? THIS ONE WAS MURDER CASE AND THE FEE WAS REDUCED WITHOUT THOUSAND TURNAROUND.
THE JUDGES ARE, THEY'RE, THEY'RE, WE, WE GOT A CHECK FROM NET TALK, UM, ON OUR ONL FOR THE, THE 9 1 1 MISSION CRITICAL OF 118,000 AND THEY GIVE US ADDITIONAL 25,000 FOR, I CAN'T REMEMBER, RECORDER.
[01:30:01]
SO WE HAVE PUT THAT CHECK CODE IT FOR, UH, RONNIE'S OFFICE TO PUT BACK IN FUND 11 BECAUSE THAT WAS THE MISSION CRITICAL CONSTRUCTION ACCOUNT AND MAKE SURE WE GET IT CO CORRECTLY AND THEN WHATEVER Y'ALL NEED THAT MONEY FLOOR TO HELP FINISH THAT AREA.WE'VE GOT SOME PARKING LOT ISSUES AND BRAND'S ISSUES AGAIN OUT THERE.
WE GET THAT BACK ROOM PAINTED.
THE COMPUTER ROOM, COMPUTER ROOM JACK SEALED.
SHOULDN'T THAT BE SEALED OFF OR DUST? THE REASON WHY WE HAVE ANTS IN THERE TO BE RESOLVE CONDITION WITH COOLING AND, AND WHEN THE ARCHITECT GREW UP AND WE WERE GOING THROUGH PROCESS FUNDS, THAT DECISION WAS MADE BY THE ARCHITECT.
ALL WHAT RUN WE TALKED, WE'RE TALKING ABOUT THE EQUIPMENT ROOM BACK.
THE EQUIPMENT ROOM FOR ALL THE COMPUTERS, SERVERS THAT IT NEEDS TO BE PAINTED.
IT'S JUST BARE SHEET ROCK WALLS.
THAT'S ACTUALLY THAT SHEET ROCK.
IT'S DOING CONDENSATION ON THE INSIDE.
THAT'S WHY, THAT'S WHY WE HAVE A LEVER UNIT TWO LEVER.
BECAUSE IT DISSOLVE THE MOTION.
WE'LL GET OUR MAINTENANCE ALL I HAVE MOTION TO PAY THE BILLS.
MOTION FROM COMMISSIONER ALLEN.
DO I HAVE A SECOND? COMMISSIONER SHANE SECOND MOTION TO SAY HI.
MOTION TO ADJOURN THE MEETING.
PARDON? BEFORE YOU ADJOURN, I JUST WANTED TO GIVE YOU AN UPDATE WORKING WITH THESE, UM, BUDGET LINE ITEM TRANSFERS.
UM, THE GENERAL FUND CAME IN ABOUT $23,000 SHORT OF WHAT WE EXPECTED TO RECEIVE AND WHAT WE HAD IN BUDGET, WHICH IS EXCELLENT.
AND, UH, THE GENERAL EXPENDITURES CAME UP ABOUT, CAME UNDER ABOUT 700,000.
SO WE'VE DONE PRETTY GOOD LAST YEAR.
SO THANK Y'ALL FOR WORKING WITH US ON EVERYTHING.
COMMISSIONER PHILLIPS MAKE SOME MOTION.
COMMISSIONER ALLEN, SECOND MOTION.
THOSE OPPOSED? WILL SEE YOU UP HERE WEDNESDAY MORNING 30.
UH, THIS IS MONDAY, OCTOBER THE 26TH.
THIS IS A REGULAR MEETING OF THE, UH, TON COUNTY, UH, COMMISSIONER'S COURT.
UH, OUR USUAL MEETING ROOM IS DOWNSTAIRS, IS BEING USED FOR EARLY VOTING.
SO WE ARE SOMEWHAT PACKED IN HERE TODAY AND, UH, UH, BUT WE'LL MAKE IT THROUGH.
AND WE'RE GETTING SOME ADDITIONAL, UH, CHAIRS, I BELIEVE BEING BROUGHT IN.
IF YOU ARE HERE AND YOU WISH TO ADDRESS THE COURT ON ANY ISSUE THAT IS LISTED ON THE AGENDA, UH, FEEL FREE TO DO THAT.
OR IF IT'S NOT ON THE AGENDA, UH, WE WOULD, UH, ASK THAT YOU SIGN IN AS WELL.
AND YOU, YOU WILL HAVE THREE MINUTES, UH, AT THE BEGINNING OF THE MEETING, UH, TO, UH, SPEAK TO ANY ITEM THAT, UH, IS NOT ON THE, UH, AGENDA.
AND THEN IF YOU WANT TO TALK ABOUT AN ITEM ON THE AGENDA, THE AGENDA, YOU CAN CERTAINLY DO THAT AT THE APPROPRIATE TIME.
UH, SO IN THAT REGARD, UH, WE WILL HAVE THE IMPLICATION.
I'M SORRY, WE DO NOT HAVE, UH, UH, FLAGS IN THIS ROOM AT THIS POINT.
I'VE JUST MADE MYSELF A NOTE, UH, TO MAKE SURE THAT WE GET THOSE ORDERED AS SO WE'LL, UH, MAKE SURE THE NEXT TIME WE MEET THAT WE'LL HAVE FLAGS HERE.
SO JUST, UH, USE YOUR IMAGINATION, I GUESS IS THE BEST THING TO SAY.
UH, HE HAS A, HAS A TEXAS FLAG ON WHETHER YOU CAN SEE IT OR NOT, THE TEXAS FLAG ON THERE.
BUT ANYWAY, IF YOU WOULD, UH, JOIN ME NOW AND STAND AND HAVE A MOST GRACIOUS HEAVENLY FATHER, WE THANK YOU FOR TODAY.
THANK YOU FOR THE OPPORTUNITY WE HAVE, UH, TOGETHER IN, UH, THIS ROOM, UH, TO DISCUSS THE COUNTY'S BUSINESS.
LORD, WE THANK YOU AND, UH, FOR JUST, UH, ALLOWING US TO LIVE IN THE GREATEST COUNTRY IN THE WORLD.
LORD, WITH ALL OF OUR HICCUPS IN OUR BLEMISHES AND ALL THE THINGS THAT, UH, SOMETIMES WE DON'T, UH, LIKE TO HAPPEN, UH, WE KNOW THAT YOU BLESS THIS COUNTRY MORE THAN ANY OTHER COUNTRY AND WILL CONTINUE TO DO THAT, LORD, THIS, UH, SPRAY.
NOW FOR THOSE THAT ARE DEALING WITH FLOODING ISSUES IN VARIOUS PARTS OF OUR STATE, UH, WE WOULD BE REMISS IF WE DID NOT, UH, THANK YOU TODAY FOR THE RAIN THAT YOU SENT.
UH, LORD, WE NEEDED THAT VERY MUCH AND WE APPRECIATE, UH, THE FACT THAT YOU HEARD THE MANY PRAYERS THAT HAVE BEEN SENT REQUESTING THAT LORD
[01:35:01]
KEEP US SAFE AS WE GO ABOUT OUR DAY'S BUSINESS.WE PRAY NOW THAT WE WILL HAVE A, UH, PRODUCTIVE, UH, COMMISSIONER'S COURT MEETING AND ALL THESE THINGS.
WE ASK HIM THY SON'S HOLY NAME.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC BEFORE WHICH IT STANDS, ONE NATION OF AMERICA, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL HONORABLE TEXAS SOCIETY BY ALLEGED ALLEGIANCE TO THE LEADING TEXAS ONE STATE UNDER GOD, ONE CAN IVIS DESIGNATED PORT BAY TODAY.
AND SO, UH, UH, WE HAVE THREE PEOPLE THAT HAVE, UH, SIGNED UP.
UH, THE FIRST ONE IS, UH, JULIE JO AND NEW JO NOT GIVE A ADDRESS, I BELIEVE COURT BEFORE AN ITEM TO BE DISCUSSED.
SO, UH, UH, WOULD YOU, I'M SORRY I WAS IN SUCH A HURRY, BUT I'M GONNA DEFER MY TIME.
SO, UH, WHO AM I ALLOWED TO DEFER IT TO THE, TO A COMMISSIONER IF HE NEEDS IT? WELL, YES.
OKAY, THEN I, I WOULD LIKE TO DEFER MY TIME TO COMMISSIONER ZA SHOULD BE NEEDED.
ALRIGHT, THEN JOHN COOK IS HERE.
THAT'S ALL THE PEOPLE THAT I HAVE THAT HAVE BEEN, THAT ARE SIGNED UP HERE.
ONE OF THE THINGS WE'RE GONNA BE DOING TODAY IS YOU MAY HAVE NOTED IS DISCUSSING THE, UH, COURT, UH, UH, RULES THAT WE USED AS FAR AS BEGINNING OF THE COURT.
AND, UH, UH, WE'LL TRY TO PROVIDE MORE INFORMATION ABOUT THAT.
THAT'D ONE OF THE, THE DISCUSSION ITEMS THAT WE'LL HAVE HERE TODAY.
UH, THE NEXT ITEM ON THE AGENDA IS, UH, THE ROUTINE CORRESPONDENCE.
THE ONLY ITEM I HAVE ON THAT IS A REPORT ON THE, UH, CITY SALES TAX.
I PASSED THE COMMISSIONERS OUT.
AND, UH, A COPY OF THIS, IF YOU DON'T, MINDING AROUND, UH, IT DOESN'T AFFECT THE COUNTY OTHER THAN IT DOES GIVE, UH, I THINK, UH, A PRETTY GOOD IDEA OF THE, UH, FINANCIAL HEALTH OF THE COUNTY AS FAR AS RETAIL SALES ARE CONCERNED.
YOU HAVE A COPY OF THAT AND MAKE A FEW EXTRA COPIES OF ANYBODY WOULD LIKE TO HAVE.
UH, THE NEXT ITEM IS ITEM NUMBER TWO, AND THAT IS THE CONSENT AGENDA.
AND THAT ITEM A IS THE ACCEPTANCE OF MEETING MINUTES FOR OCTOBER THE 12TH, 2015.
UH, DISCUSS AND CONSIDER APPROVING APPLICATIONS OF JERRY JACKS, ASHLEY RICHARDSON, LANDON WALKER, JUSTIN KUPENDA, AND WAYLAND D CHAMBER IN KAUFMAN COUNTY SHERIFF'S DEPARTMENT.
ITEM C IS TO DISCUSS, CONSIDER APPROVING THE REQUEST FROM THE MAC SPECIAL UTILITY DISTRICT TO INSTALL AND DOOR, UH, FOR A WATER LINE UNDER COUNTY ROAD 3 47 IN CA, COUNTY PRECINCT NUMBER THREE.
ALSO B IS TO DISCUSS AND CONSIDER ACCEPTING PROJECT AGREEMENT WITH THE CITY OF POST OAK BEND FOR ROAD REPAIRS ON COUNTY ROAD TWO 80 AND TWO 80, UH, ONE IN KAUFMAN COUNTY PRECINCT NUMBER ONE.
AND THEN ALSO ITEM E IS TO DISCUSS AND CONSIDER UPDATES, UH, REGARDING TRINITY MATERIALS DONATION, UH, AND THE, UH, COUNTY ROAD THREE 40TH, UH, SIX CONSTRUCTION PROJECT.
GENTLEMEN, YOU HAVE, UH, DETAILS ABOUT ALL OF THOSE, UH, ITEMS. DOES ANYBODY HAVE ANY QUESTIONS ABOUT ANY OF THOSE? I MAKE THE MOTION.
OKAY, MR. SHANE, MAKE, COMMISSIONER SHANE MAKES A MOTION TO ACCEPT, UH, COMMISSIONER PHILLIPS SECOND MOTION.
THOSE OPPOSED? ALRIGHT, THANK YOU VERY MUCH.
THE NEXT ITEM IS, UH, TO PRESENT THE KAMAN COUNTY AUDITOR, UH, WITH AN AWARD THAT IS GIVEN BY THE CONTROLLER'S OFFICE.
AND, UH, KAREN, IF YOU'LL STEP UP, LEMME GIVE THIS TO YOU.
THIS IS, I BELIEVE THE THIRD YEAR OR FOURTH YEAR WE'VE RECEIVED THIS COUNTY, COUNTY THIRD YEAR.
AND, UH, THIS IS GIVEN FROM THE, UH, GLEN HAGER, WHO IS THE, UH, CONTROLLER OF PUBLIC ACCOUNTANTS, UH, OR, OR OFFICE, OR NOT PUBLIC ACCOUNTANTS, BUT CONTROLLER'S OFFICE AT IN AUSTIN.
UH, AND THEY MAY GIVE IT TO OTHER GOVERNMENTAL AGENTS TOO, BUT I'D LIKE TO READ THIS TO YOU.
AND THIS IS, UH, FROM, UH, IT SAYS TEXAS CONTROLLER LEADERSHIP CIRCLE PLATINUM MEMBER AWARDED TO KAMAN COUNTY FOR CONTINUED PROGRESS
[01:40:01]
TOWARDS ACHIEVING FINANCIAL TRANSPARENCY.THE TEXAS CONTROLLER'S LEADERSHIP CIRCLE PROGRAM RECOGNIZES LOCAL GOVERNMENTS ACROSS TEXAS THAT ARE STRIVING TO MEET A HIGH STANDARD FOR FINANCIAL TRANSPARENCY ONLINE.
YOUR EFFORTS TO PROVIDE CITIZENS WITH CLEAR, CONSISTENT PICTURES OF SPENDING AND SHARE INFORMATION IN A USER FRIENDLY FORMAT THAT PAVES THE WAY FOR ACHIEVING GREATER FINANCIAL TRANSPARENCY.
AND BASICALLY WHAT THAT IS, IS THAT ALL OF OUR FINANCIAL, UH, UH, INFORMATION IS POSTED ON OUR WEBSITE.
AND IF YOU HAVE TIME AND YOU GO THROUGH THE WEBSITE AND YOU CAN SEE JUST ABOUT EVERYTHING, I THINK THE DEAL WITH COUNTY GOVERNMENT AS FAR AS FINANCIAL CONCERN, THIS IS OUR THIRD YEAR AND I WOULD LIKE TO CONGRATULATE KAREN AND HER STAFF, UH, FOR THE WORK THAT THEY PUT IN TO RECEIVE THIS BOARD.
AND I DIDN'T HAVE ENOUGH MONEY TO BUY A, UH, SOMETHING FOR YOU TO HANG IT WITH, BUT MAYBE YOU CAN FIND ENOUGH MONEY TO SPRING FOR, FOR A ALL RIGHTY.
UH, THE NEXT ITEM WOULD BE ITEM NUMBER FOUR.
AND THAT'S TO HEAR FROM OUR FIRE MARSHAL, UH, CONSIDERING THE FIRE BAN AND WHENEVER WE PUT THIS ON THE AGENDA.
YEAH, IT, UH, GOOD MORNING, COMMISSIONER, JUDGE.
UH, YEAH, I, AS YOU SAY, TWO WEEKS AGO WHEN I PUT THIS ON THE AGENDA, OUR, OUR DRAFT INDEX WAS, WAS NEAR TOTAL DROUGHT.
WE WERE AT 7 47 AND IN THREE DAYS TIME WE'VE HAD A 688 POINT INDUCTION, ALL THE RANGE WE RECEIVED.
AS OF TODAY'S DATE, OUR UH, AVERAGE DROUGHT INDEX FOR THE COUNTY IS 59 AND, UH, THREE DAYS AGO IT WAS 7 47.
I'VE NEVER SEEN THAT, THAT LARGE DROP.
SO BASED ON THAT, I DON'T, UH, I DON'T THINK WE NEED TO CONSIDER EXTENDING THE BURN BAND OH, RATHER THAN ALLOWING IT TO DROP ON NOVEMBER THE NINTH AS IT WOULD BE EXPIRING, I WOULD RECOMMEND THAT WE GO AHEAD AND DROP THE BURN BAND.
AS OF TODAY'S DATE, YOU HAVE RECOMMENDATION FROM FIRE MARSHAL.
DO I HAVE A MOTION COMMISSIONER MAKES THAT MOTION TO HAVE SECOND.
THANK COMMISSIONER ALLEN SECONDS MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
A UH, NEXT WOULD BE ITEM NUMBER FIVE.
THIS IS
THIS COMPLETES OUR FISCAL YEAR OF COLLECTIONS.
UH, WE COLLECTED 26.9 MILLION IN M AND O FOR THE GENERAL FUND AND 3.1 MILLION FOR INS, UH, GETTING US UP TO 98.23% COLLECTION RATE FOR THE YEAR.
OUR TOTAL COLLECTIONS FOR M AND O AND I AND S FOR THE LAST FISCAL YEAR IS $30,303,821.
IN THE, UH, ROAD AND BRIDGE WE COLLECTED 4.4 MILLION IN, UH, ROAD BRIDGE AND BRING US TO 98.24%.
FOR SOME REASON, ROAD BRIDGE USUALLY HANGS JUST A LITTLE TINY BIT HIGHER THAN THE GENERAL FUND IN COLLECTIONS.
A TOTAL COLLECTIONS FOR ROAD BRIDGE FOR THE YEAR OF 4.4 MILLION.
UM, THIS MONTH WAS EIGHT 8,000.
SO, UH, WE HAD NO ROLLBACKS THIS LAST MONTH.
WE DID HAVE, UH, A HUNDRED OVER 129,000 BETWEEN THE ROAD BREAD AND GENERAL FUND AND
DO YOU HAVE ANY QUESTIONS ABOUT THE TAXES? WE BUDGETED FOR WHAT? 90.
ANY OTHER QUESTIONS OF TAX ACCESSOR COLLECTOR? NOT I'LL PLAN.
DO WE ACCEPT HER REPORT AT BEGINNING? HAVE A MOTION.
ALL IN FAVOR? NEXT ITEM IS, UH, BEFORE YOU MOVE, BEFORE WE MOVE OFF OF THIS, WOULD YOU LIKE TO MAKE AN ANNOUNCEMENT ABOUT THE AUCTION THAT WOULD BE HELD THIS WEDNESDAY? THAT I THINK THAT WOULD BE, UH, I HOPE IT'S A GREAT INTEREST TO PEOPLE THAT HERE, RIGHT, WE HAVE, UH, DELINQUENT PROPERTY SALES AND AUCTIONS AND WE'RE HAVING ANOTHER AUCTION OCTOBER 28TH AT TERRELL CITY HALL AT SIX 30.
WE DO THAT IN THE EVENING SO PEOPLE CAN COME AFTER WORK.
UH, THOSE, THEY CAN'T GET TO THE SHERIFF SALES DURING THE WEEK.
SO WE HAVE EVENING AUCTIONS AND THIS WILL BE A RESALE.
[01:45:01]
IT'S GONNA BE 25% OF THE PROPERTY TECH OF THE PROPERTY VALUE OR LESS THIS RESALE.SO IF YOU'RE INTERESTED AND PICK UP ANY PROPERTY, HERE'S TIME TO DO IT.
AND THESE ARE PROPERTIES THAT HAVE OWNED THE SHERIFFS SAY YES, BUT NOBODY PURCHASED THEM.
AND APPROXIMATELY HOW MANY OF 'EM ARE THEY? UH, IT VARIES EVERY TIME.
DEPENDING ON THE AREA THAT WE'RE SELLING IN, WE MAY HAVE ABOUT 30 PROPERTIES THIS TIME AROUND.
SO SOMEBODY COULD REALLY PICK UP SOME GOOD, PICK UP SOME REALLY GOOD DEALS.
'CAUSE SOMETIMES WE HAVE RE RE RESALES, UM, THAT WE, THEY'VE BEEN A COUPLE OF TIMES.
AND USUALLY WE DON'T TAKE 'EM TO AUCTION UNLESS THEY'RE PAST THEIR REDEMPTION PERIOD.
THAT HELPS THE MOM AND POPS THAT WANNA BUY AND DON'T UNDERSTAND ABOUT REDEMPTION PERIODS.
UNLESS, THE GOOD THING IS IT PUTS THE PROPERTY BACK ON THE TAX ROLL.
AND IT MAY NOT BE ON THERE MUCH, BUT IT'S ON THERE FOR SOMETHING.
AND IT DOES HAVE SOME OF THOSE PROPERTIES NEED TO BE CLEANED UP TOO.
SO IT'S WIN-WIN FOR EVERYTHING.
SO ANYWAY, ITEM NUMBER SIX IS ALSO FROM MRS. RADCLIFFE, UH, TO PROPOSED OR TO DISCUSS AND CONSIDER SIGNING THE ANNUAL PARK ELECTION CONTRACT.
THIS IS MY FIRST YEAR DOING, UH, SIGNING THE CONTRACTS BECAUSE IT HAS ALWAYS BEEN IN IT BEFORE.
AND WE CHANGED IT THIS, THIS YEAR TO PUT THE BUDGET FOR THIS HARDWARE SOFTWARE SUPPORT INTO MY BUDGET.
AND I JUST WASN'T SURE HOW YOU WANTED ME TO HANDLE THIS.
SO I WANTED TO GET YOUR PERMISSION FOR, UM, FOR JUDGE WOOD TO SIGN THE CONTRACT.
IT'S THE AMOUNT WE MOVE AND BUDGETED FOR, UH, FOR OUR, UM, SOFTWARE SUPPORT.
IT'S, UH, FOR A HEART FOR OUR ELECTIONS EQUIPMENT.
SO SINCE IT WAS ACTUALLY A CONTRACT FOR THE MONEY, I JUST WASN'T SURE IF I WAS SUPPOSED TO COME AND ASK YOU OR NOT.
IF, IF THE JUDGE CAN SIGN THIS.
GET THIS ANNUAL CONTRACT SIGNED FOR OUR, UH, SOFTWARE SUPPORT FOR OUR ELECTIONS EQUIPMENT.
AND THIS IS THE GROUP WE'VE BEEN USING FOR THE PAST SEVERAL YEARS.
WE HAVE A STANDARD AGREEMENT WITH THEM AND THIS IS THE, I THINK WE'RE IN OUR SECOND YEAR OF THE THREE YEAR AGREEMENT.
IT SAYS HERE ON OUR AGREEMENT THAT, UH, THEY CAN GO UP FOR 4%.
THEY PULL UP 4% ON US OR DO YOU KNOW, OR IS IT JUST BE THE $37,000 THAT THEY'RE GONNA THIS AMOUNT IS WHAT THEY YEAH, THEIR, THEIR ACTUAL BILL CAME IN AND IT WAS FOR THIS EXACT AMOUNT.
IS THAT, THAT'S NOT THE 4% MORE OF IT? NO.
ANY FURTHER QUESTIONS TO ANYBODY? DOES THIS SOFTWARE CAPTURE A IMAGE OF THE, UM, ELECTRONIC VOTING? IT DOES NOT.
THAT WOULD BE A NEW SYSTEM CALLED, UH, VERITY THAT HART HAS.
THE ONLY PROBLEM WITH GOING TO VERITY IS THAT YOU CAN'T JUST BUY ELECTRIC ONE FOR EACH VOTING PLACE OR SOMETHING.
YOU, YOU HAVE TO REPLACE ALL OF YOUR EQUIPMENT WITH THAT TYPE OF EQUIPMENT.
ISN'T IT A STATE MODEL THAT, THAT, UH, ELECTRONIC IMAGE IS CAPTURED FOR? WELL, IT'S CAPTURED IN NO, THE, WE CAPTURE IT IN TERMS OF LIKE, IF WE HAD A RECOUNT, WE HAVE THE, THE DISC IT'S CAPTURED IN THAT WAY.
WE HAVE THE DISC THAT WE CAN GO IN AND PRINT OUT PAPER COPIES OF WHAT ALL THE VOTES WERE.
AND THAT WAY IT'S CAPTURED, IT'S NOT CAPTURED.
I'M, I'M MUST MISUNDERSTOOD YOUR QUESTION.
IT'S NOT CAPTURED IN THE WAY THAT EACH PERSON CAN WALK OUT WITH A COPY OF WHAT THEY VOTED FOR.
THAT WOULD BE A DIFFERENT SYSTEM.
BUT WE HAVE, IT IS CAPTURED IN TERMS OF YES, WE HAVE THE ELECTRONIC PIECE OF GEAR THAT WILL, UH, SPIT OUT AN ELECTRONIC PAPER COPY IF WE NEEDED.
THAT'S WHAT IS USED IN A RECOUNT.
SORRY, I MISUNDERSTOOD YOUR QUESTION,
BE REBECCA, DO WE NEED TO REWORD THIS TO ALLOW COUNTY JUST SIGN THIS CONTRACT? I THINK, YEAH, I THINK THE COUNTY JUDGE CAN SIGN IT AS IT'S RIGHT NOW IT'S JUST A RENEWAL.
WE HAVE A MOTIONS FROM COMMISSIONER SHANE THAT WE APPROVE THIS CONTRACT, UH, WITH THE COUNTY JUDGE SIGNING, UH, IF YOU APPROVE.
COMMISSIONER PHILLIPS SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
UH, NEXT ITEM, ITEM NUMBER SEVEN, FROM, UH, MR. OFIELD, OUR TREASURER TO PRESENT ANY ACCEPT THE TREASURER MONTHLY REPORTS FOR SEPTEMBER, 2015.
I BELIEVE YOU HAVE THAT SOME ADDITIONAL COPIES THIS MORNING FOR YOUR GOOD MORNING GENTLEMEN.
UH, THE TOP ITEM ON YOUR BUNDLE SHOULD BE THE MONTHLY REPORT OF COUNTY TREASURER.
WE BEGAN THE MONTH WITH THE GENERAL FUND CASH BALANCE
[01:50:01]
OF 4 MILLION 180 1 7 48 0 4, RECEIPTS OF 1,000,100 59 8 14 35, DISBURSEMENT OF 2 MILLION 773 2 51 65 FOR AN ENDING BALANCE OF 2 MILLION 5 68 3 10 74.THE, UH, ALL OF THE CASH IS AT AMERICAN NATIONAL BANK EXCEPT FOR A FEW DOLLARS THAT'S HOLDING, UH, TECH POOL ACCOUNTS OPEN THAT AREN'T BEARING INTEREST.
UH, YOU CAN SEE THE ROAD BOND INS AND FUND 64 HAS 20,000 843 57, UH, THAT'S COLLECTED FOR A PAYMENT OF THE JAIL ROAD, UH, JAIL BONDS.
AND IN OUR FUND, 1 28, THE UNUSED ROAD BOND FUND OF 19 B AND 5 47 845 INTEREST EARNED WAS ON THE GENERAL FUND WAS $3,090 AND 13 CENTS ON THE ROAD BOND FUND.
IT WAS $5,830 AND 45 CENTS ALL OF THE FUNDS.
AND THAT INTEREST IS 35 BASIS POINTS.
AND AS YOU KNOW, UH, WE, WE WORK DILIGENTLY.
I WANT TO THANK, UH, THE JUDGE AND, AND, UH, OUR, UH, CONSULTANT JOHN HOLSTER, UH, AS WE, UH, WORKED TO DETERMINE WHETHER ANY, UM, POTENTIAL FOR INVESTMENT OF THE 19 MILLION IN ROAD BONE FUNDS WOULD BE POSSIBLE.
UM, YOU KNOW, EVEN IF WE COULD DO SIX AND NINE AND 12 MONTH CDS, WE COULD, UM, EXCEED THE 35 BASIS POINT INTEREST.
UH, BUT MR. POLLSTER'S, UH, EMPHATIC CONCLUSION WAS HE NEEDED TO HAVE THE 19 MILLION 547, 8 45 ALL AND IMMEDIATELY AVAILABLE ESSENTIALLY LIQUID CASH.
SO DEFERRED TO HIS COUNSEL ON THAT.
IF THE COMMISSIONERS CAN VISIT WITH HIM FURTHER, UM, IF WE COULD AT LEAST IDENTIFY SOME MONIES THAT MIGHT NOT BE USED FOR NINE MONTHS OR SOME MONIES THAT MIGHT NOT BE USED FOR 12 MONTHS, UM, THE INTEREST IN COVER OF THE COUNTY WOULD BE SUBSTANTIAL.
THE SECOND PAGE OF YOUR REPORT IS THE COUNTY QUARTERLY REPORT.
COUNTY TREASURER JULY 1ST, 2015 THROUGH SEPTEMBER 30TH, 2015.
BEGINNING BALANCE WAS ON JULY 1ST WAS 9,000,090 2008 84 28.
WE HAD RECEIPTS OF 3 MILLION 279, 7 48 70 AND DISBURSEMENTS OF 9 MILLION 8 0 4 3 2 2 24 FOR ANY VIOLENCE OF 2 MILLION 568 3 10 74.
UM, YOU KNOW, AND THAT IS A, A RECONCILED BALANCE, UH, IN THE GENERAL FUND ACCOUNT.
UH, I BELIEVE THERE IS A DATING ERROR UP ABOVE THE 2 MILLION 568 3 10 74.
THAT SHOULD OBVIOUSLY SHOULD BE NINE 30 2015.
UH, WE WILL, UH, I WILL GO DOWNSTAIRS AND GET THAT TYPO CLEANED UP FOR OUR SIGNATURE COPY.
AND WE DID SUBSTANTIAL ANALYSIS AGAIN AT THE BEHEST OF, UH, JUDGE WOOD THAT WE, UM, ANALYZE AND SEE WHERE WE ARE ON CASH BALANCE TO SEE IF, UH, THE M THE POSITIONING OF THE M AND O FUNDS.
SO WE'VE, UH, BEGUN A, A CASH FLOW ANALYSIS AND, AND, UM, YOU KNOW, WITH THE POOLED CASH THOUGHT, YOU KNOW, WE BELIEVE THAT COLLECTIVELY WE'LL MAKE IT TO OUR TAX COLLECTION SEASON WITHOUT HAVING TO BORROW ADDITIONAL FUNDS.
AND AGAIN, WE'VE DEVELOPED A MODEL AND Y'ALL HAVE SEEN IT, I BELIEVE.
AND WE'LL TRY TO START UTILIZING THAT MODEL AT LEAST ON A MONTHLY BASIS.
AND AS WE GO THROUGH 20 FISCAL YEAR 2016, IF WE CONTINUE USING THAT MODEL, WE WILL CONTINUE TO IMPROVE IT EACH MONTH, CONTINUE TO IMPROVE THE QUALITY OF THE INFORMATION THAT IS PRESENTED.
AND SO THAT WHEN WE GET TO THIS TIME NEXT YEAR, AUGUST, SEPTEMBER, OR OCTOBER, I BELIEVE IT WILL END NEWER TO OUR BENEFIT.
ARE THERE ANY QUESTIONS? HAVE ANY QUESTIONS? MR. BERT? I, ONE COMMENT I MADE IS ON THE LAST PAGE, I KNOW YOU WERE WORKING ON THIS AND I'M NOT SURE EXACTLY, UH, WHERE YOU AND, UH, MS. CARTER ARE, BUT ON
[01:55:01]
THE LAST PAGE, UH, IT TALKS ABOUT THAT LEVY IMPROVEMENT DISTRICT NUMBER ONE CASH SHOWING $64,459.I KNOW THAT'S BEEN HANGING IN THERE FOR MANY YEARS.
AND, UH, HAVE YOU KIND OF COME TO A HOW WE'RE GONNA FIX THAT BECAUSE IT, IT'S NO LONGER VIABLE, I DON'T THINK.
UH, ONE, WE, UH, WE ARE CORRESPONDING WITH EACH OF THE LEVY DISTRICTS, UH, FOR WHICH WE ARE HOLDING CASH.
UM, WE HAVE ACTIVE DIALOGUE WITH TWO, AND WE HAVE TWO THAT WERE HAVING VERY DIFFICULT TIMES IN MAKING, UH, VALID CONTACTS WITH PEOPLE 'CAUSE OF PROPERTY OWNERSHIP CHANGES, UM, IN MEETING, UM, WITH, UH, OTHER OFFICIALS IN THE COUNTY, UH, SEEKING WISDOM, NOT WISDOM THAT WAS RELAYED TO ME IS THAT IT IS UP TO THE LEVY DISTRICTS AND THE MANAGERS AND THE BOARDS OF THOSE LEVY DISTRICTS TO MANAGE THEIR OWN AFFAIRS, THAT IT WOULD NOT BE APPROPRIATE FOR ME TO GO DOWNSTREAM AND GET ACTIVELY ENGAGED IN THOSE LEVY DISTRICTS.
IT'S VERY DIFFICULT FOR ME TO DEFER AND SAY SOMEONE ELSE IS GOING TO HAVE TO DO THE WORK.
BUT WHAT WE HAVE DETERMINED, JUDGE, IS THAT WE CAN IDENTIFY THE STATUTORY REQUIREMENTS FOR DOCUMENTATION THAT THE TREASURER MUST RECEIVE IN ORDER TO DISPERSE FUNDS.
SO THAT WILL AT LEAST GIVE ME A COMMUNICATION POINT BACK TO THE LEVY DISTRICTS TO TELL THEM, THIS IS HOW MUCH MONEY YOU HAVE, HERE ARE THE PROPER PROCEDURES TO DOCUMENT A VALID DISTRIBUTION OF THOSE FUNDS AND ENCOURAGE THEM IN SOME WAY AND IN AN APPROVE ON A LETTER THAT GETS APPROVED BY OUR DISTRICT ATTORNEY AND ENCOURAGE THEM TO GET THEIR HOUSES IN ORDER.
AND, AND I THINK THAT'S A DEVELOPMENT OVER THE LAST COUPLE OF WEEKS, JUDGE, THAT I HAVEN'T HAD A CHANCE TO INFORM YOU ABOUT.
SO I THINK THE EFFORTS ON THE PARTICULAR LEVY DISTRICT THAT IS HAVING AN ISSUE WITH THE, UM, TEXAS ATTORNEY GENERAL, I, IT UNFORTUNATELY, I THINK OUR DECISION IS THEY REALLY, THEY'RE JUST GOING TO HAVE TO SORT IT OUT USING THEIR RESOURCES RATHER THAN USING RESOURCES OF THE COUNTY.
THAT, THAT DISCOURAGES ME JUDGMENT.
THE LEVY DISTRICTS WHO, THE LEVY DISTRICTS, YOU KNOW, THE LE THE LEVY DISTRICTS ARE, ARE REALLY PRIVATE MONIES.
UH, IT IS NEIGHBORS THAT GET TOGETHER AND SAY, WE NEED A LEVY.
AND THOSE NEIGHBORS PUT UP THE MONEY FOR, TO MAINTAIN THOSE LEVY DISTRICTS.
THEY, THEY GET FUNDING SOURCES, I'M SURE, FROM THE GOVERNMENT TO CONSTRUCT LEVEES AND, AND DO THEIR THING INITIALLY.
AND THEN IT'S MY UNDERSTANDING, WHICH IS DEVELOPING AND GROWING THAT THOSE LEVY DISTRICTS THEN, UH, HAVE A BOARD, WHICH AGAIN IS TYPICALLY THE AFFECTED PROPERTY OWNERS THAT ARE PUTTING UP THEIR MONEY, WHICH RESIDES AT THE COUNTY TREASURY.
AND WE HAVE AN ACTIVE LEVY DISTRICT THAT APPEARS TO BE PROPERLY MANAGED AND APPEARS TO BE ON TOP OF THEIR GAME.
AND THEY ARE WORKING WITH THE CORPS OF ENGINEERS ON A, A LEVY REPAIR PROGRAM.
SO WE ARE DEVELOPING FOR THEM, HERE'S HOW YOU DOCUMENT TO US ADEQUATELY SO THAT WE CAN DISPERSE FUNDS TO YOU TO GIVE YOU YOUR OWN MONEY BACK.
AND, UM, IT, IT, UM, UM, PERHAPS IN ANOTHER YEAR, JUDGE, I MAY DECLARE MYSELF A SEMI COUNTRY BOY EXPERT ON LEVY DISTRICTS.
BUT RIGHT NOW I'M TELLING YOU BROTHER, IT IS A DEEP, DEEP SUBJECT IT SOUNDS LIKE.
SO, BUT THANK YOU FOR THE QUESTION.
BUT IT IS A SIGNIFICANT AMOUNT OF MONEY THAT WE, WE HAVE.
AND, AND I GUESS THE, UH, THE CORPS ENGINEERS THAT ARE CUT WAY BACK ON THEIR LEVY PROGRAMS TOO, THEY'VE CUT ABOUT 80% OF THEIR LEVY PROGRAMS. SO I DON'T KNOW, I DON'T KNOW WHO'S GOING MANAGE THE PROGRAMS EVEN SO THE CORE ENGINEERS BACK AROUND, BACK INTO IT OR, WELL, NOW THAT THE DROUGHT IS OVER, ONE WOULD EXPECT THAT THE CORE'S,
[02:00:01]
UH, BUDGET PRIORITIES WILL HAVE TO CHANGE.BUT, UM, YOU KNOW, WE, WE'VE GOT, UM, UH, WE'VE GOT SOME WORK.
IT IS, UH, SLOWER AND MORE TEDIOUS THAN I EXPECTED.
AND, UM, WE'RE JUST GONNA DEVELOP MORE.
UM, I THINK, UH, TO WRAP UP MY COMMENTS, UH, THERE'S MORE OF THESE LEVY DISTRICTS DOWN SOUTH.
SO AS I'VE GOTTEN TO THIS STAGE OF UNDERSTANDING IT IS TO SAY, OKAY, I NEED TO GET OUT OF ISOLATION.
I NEED TO REACH OUT TO SOME OF MY TREASURERS THAT HAVE THIS AS AN ONGOING OCCURRING ACTIVITY.
SO PERHAPS WE'LL REVISIT THIS NEXT COURT NEXT, UH, REPORT, JUDGE, AND I'LL HAVE YOUR INFORMATION FAIR.
ANYBODY ELSE HAVE ANY QUESTIONS? UH, UH, MR. OFIELD? NO.
THE FIRST PAGE IS THE, UH, IS THE MONTHLY REPORT, SEPTEMBER 1ST, 2015, SEPTEMBER 30TH, 2014.
AND THE SECOND TASK PAGE WOULD ACTUALLY BE ITEM NUMBER, UH, EIGHT ON OUR AGENDA.
AND THAT'S THE ORDER THE REPORT.
AND SO WHAT I'D LIKE TO ASK YOU TO DO NOW IF YOU ARE IN AGREEMENT, IS TO ACCEPT THE, UH, TREASURER'S REPORT, UH, FOR THE MONTH OF SEPTEMBER, 2015 THROUGH, UH, SEPTEMBER 30TH, 2015 I MOTION.
UH, AND COMMISSIONER ROSALE SECOND MOTION.
THOSE OPPOSED? THE NEXT AYE IS TO ACCEPT THE, UH, TREASURER'S QUARTERLY REPORT, AND THAT'S ON THE SECOND PAGE.
AND IT'S FROM JULY THE FIRST, 2015 TO SEPTEMBER 30TH, UH, 2015.
SO WE'VE HAD THAT PRESENTED AS WELL.
DO WE HAVE ANY QUESTIONS? MAKES THAT MOTION AND MR. SHANE SECOND.
THANK, UH, NEXT ITEM IS, UH, ITEM NUMBER NINE AND CONSIDER THE COURT RULES AND PROCEDURE UTILIZING THE REC RECOMMENDED, UH, TEXAS ASSOCIATION OF COUNTY'S FORM.
I BELIEVE YOU HAVE COPIES OF FORM THAT WAS SENT TO US.
UH, THESE ARE THE RULES OF PROCEDURE THAT, UH, WE HAVE ARE THAT ARE PROPOSED.
OURS ARE SIMILAR TO THIS, BUT THERE ARE, UH, THERE ARE SOME CHANGES.
I THINK, UH, ACTUALLY THE ONES THAT WE GOT FROM THE COUNTY JUDGE ASSOCIATION IS ACTUALLY A LITTLE, A LITTLE MORE LENIENT THAN WHAT OURS, UH, ARE.
UH, BUT, UH, UH, REBECCA, YOU HAVE ANY COMMENTS THAT YOU'D LIKE TO MAKE? I KNOW YOU'VE WORKED ON THIS, YOUR HONOR, I HAVE A FEW.
JOHN SENT ME AN EMAIL AND HE KIND OF LISTS OUT FIVE THINGS THAT HE WANTED ME TO READ FOR THE COURT'S CONSIDERATION.
UM, JOHN'S BEEN KIND OF ON TOP OF THIS ISSUE FOR A WHILE NOW JUST BECAUSE HE'S WANTED TO IMPLEMENT SOME RULES OF COURT.
UM, SO THAT THINK WILL RUN SMOOTHLY.
AND THEN IN TALKING TO THE OTHER COUNTY, BUT I KNOW ELLIS COUNTY JUST IMPLEMENTED THESE, I THINK BACK IN 2012.
SO THEY'VE BEEN AROUND FOR A LONG TIME.
AND EVERY TIME YOU GOOGLE OPEN, OPEN MEETINGS ACT, IT PULLS UP, UM, AT THE COVER SHEET HERE.
IT'S A WHOLE PACKET FROM TEXAS ASSOCIATION OF COUNTIES.
AND THEN IT LISTS THESE IN THE APPENDIX AS THE STANDARD FORMS THAT THEY WOULD LIKE COURTS TO ADOPT OR RECOMMEND TO MITIGATE, UM, FOR INSURANCE PURPOSES.
'CAUSE YOU KNOW, THEY REPRESENT, UM, OUR COUNTY FOR INSURANCE PURPOSES.
SO JOHN ASKED ME TO READ THE FOLLOWING.
ONE, THIS IS AN IMPORTANT MATTER, BUT NOT AN URGENT ONE.
I'VE ASKED THE COURT TO DISCUSS THIS TODAY AND THEN SEND QUESTIONS OR COMMENTS TO ME DURING THE NEXT WEEK.
UM, THERE MAY BE MANY QUESTIONS THAT COME UP AFTER THIS DISCUSSION, SO WE DON'T NEED TO CREATE ANY UNNECESSARY SENSE OF URGENCY.
UM, THE SECOND POINT, THIS IS A DRAFT OF TEXAS ASSOCIATION OF COUNTY'S PROVISIONS DRAFTED BY, UH, FOLKS IN AUSTIN FOR REVIEW OF POSSIBLE IMPLEMENTATION AROUND THE STATE.
THIS IS SIGNIFICANT FOR A COUPLE REASONS.
ONE, NONE OF THE PROVISIONS WERE MADE WITH AN EYE TOWARDS ANYTHING THAT'S HAPPENED RECENTLY IN THE PAST.
IN KAUFMAN COUNTY, UM, TEXAS ASSOCIATION OF COUNTIES IS SET UP TO ADVOCATE FOR THE EFFECTIVE AND LEGAL ADMINISTRATION ACCOUNTANTS.
TEXAS UNION STUDENT OF COUNTY'S MISSION IS TO ENSURE THAT GOVERNMENT RUNS, UM, EFFECTIVELY AND THAT EXPOSURE TO UNNECESSARY RISKS ARE MINIMIZED BECAUSE THEY SERVE THAT ROLE.
UM, A SUBSTANTIAL ROLE AS AN INSURANCE COMPANY FOR MANY COUNTIES.
UM, THE THIRD 20 MEGS, THE COURT CAN CHANGE ANY OR ALL OF THE NUMBERS IN THE POLICY.
IT CAN DECIDE TO INCREASE OR DECREASE.
NUMBERS CAN EVEN DECIDE TO ADMIT COMPLETE SECTIONS.
UM, THAT IS THE FORM IS A STARTING POINT, SHOULD BE USED HOWEVER THE COURT THINKS IS APPROPRIATE AFTER DUE CONSIDERATION.
UM, HIS FOURTH, FOURTH POINT IS A FINANCIAL ONE,
[02:05:01]
AND HE SAYS IT MAKES HIM STATUS A SET OF RULES THAT HAVE, UM, THAT WILL HELP EXPEDITE THE MEETINGS AT ANY GIVEN MEETING OR APPROXIMATELY 20 OR MORE COUNTY EMPLOYEES PRESENT, SEVEN OR MORE ELECTED OFFICIALS.THE COUNTY HAS TO PAY AT THE TIME EVERY DAY, BUT A SAVINGS OF 30 MINUTES FROM ME IS EASILY A SAVINGS OF SEVERAL HUNDRED DOLLARS.
UM, HE DOES A BRIEF CALCULATION.
IT SAYS 20 EMPLOYEES, ELECTED OFFICIALS, 35 AN HOUR.
YOU'RE JUST LOOKING AT SAVINGS OF ABOUT 84, UM, HUNDRED DOLLARS PER YEAR IF YOU CREDIT IT BY 30 MINUTES.
UM, FINALLY, IT'S OUR BELIEF THAT FOLKS THAT BELIEVE IN GOOD GOVERNMENT SHOULD NEVER STOP ASKING A QUESTION.
HOW CAN WE DO THIS BETTER? HOW CAN WE DO IT MORE EFFICIENTLY? UM, AS AN ADDITION TO YOUR PACKET, I HAVE THE, ANOTHER STANDARD FORM, UH, JUST TO GIVE YOU GUYS A SECOND OPTION ON THE PUBLIC COMMENT.
THE OTHER FORM, UM, IS AN ADAPTATION FROM PORT BEND COUNTY.
IT HAS SUBSTANTIALLY THE SAME INFORMATION.
IT'S JUST, I FOUND THIS, I I LIKED IT, UM, BETTER BECAUSE OF THE BLOCK FORMAT.
UM, BUT THIS IS THE, THE TEXT ATTACK FORM.
YOU GUYS CAN LOOK AT THAT ONE TOO, BUT I LIKE THE OTHER ONE'S FORMAT BETTER, EASIER.
AND THEY THAT IN OUR PACKAGE, UM, THE ONE, THAT ONE I JUST HANDED JUDGE IS NOT, BUT THIS ONE IS, YEAH, THAT'S THE COURT.
AND THEY HAVE THAT ON THEIR WEBSITE.
SO I WOULD RECOMMEND MAKING IT REALLY ACCESSIBLE THAT THE RULES UP ON THE WEBSITE AND THEN PUT THE FORM AS WELL SO PEOPLE CAN PRINT AND HAVE IT PREPARED.
DO YOU GUYS HAVE ANY QUESTIONS FOR ME BEFORE I WELL, ONE THING, OF COURSE, IT DOES REQUIRE PEOPLE THAT WISH TO ADDRESS THE COURT.
THERE'S A FORM THEY'LL HAVE TO FILL OUT NOW RATHER THAN JUST SIGNING IN.
BEND COUNTY FORM DOES LOOK A LITTLE EASIER TO UNDERSTAND.
UH, BUT I WOULD WANT THE PUBLIC TO UNDERSTAND THAT IF WE DO DECIDE TO DO THIS TODAY, OR WAIT AS JOHN SUGGEST TO A LATER TIME THAT WE'RE GOING BE REQUESTING QUITE A BIT MORE INFORMATION FROM WHAT WE CURRENTLY ASK, ALL WE HAVE NOW IS JUST THE SIGN SHEET.
SO PEOPLE WOULD NEED TO REALIZE THAT THE PUBLIC WOULD NEED TO SIGN THAT.
I REALIZE THAT TOO, BUT, UH, I'M NOT SAYING BAD, I'M JUST SAYING IT'S A CHANGE FOR A LOT, YOU KNOW, A LOT.
AND I'M, YOU KNOW, ANYTHING THAT HELPS TO MOVE, UH, MOVE THE COURT ALONG THE EFFICIENCY OF THE COURT, I AND IN FAVOR OF, UH, I DO THINK, UH, IN A DEMOCRACY IN ALLOWING OUR PEOPLE TO SPEAK.
BUT THERE IS A TIME WHEN WE HAVE TO MOVE ON CONDUCT BUSINESS OF THE COURT.
WELL, SO ANYBODY HAVE ANY COMMENTS? I THINK, UH, REBECCA SUGGESTED THAT, UH, THAT JOHN, UH, WE COULD GIVE HIM OUR FEEDBACK.
CAN THAT COME FROM US INDIVIDUALLY OR HOW WOULD THAT BE? UH, IT CAN COME INDIVIDUALLY.
UM, IF YOU HAVE SPECIFIC LEGAL QUESTIONS OR MAYBE EFFICIENCY QUESTIONS ABOUT THE WAY THAT THE FORMS FORMATTED.
UM, UNTIL THEN, WE WOULD JUST CONTINUE TO FOLLOW THE SAME FORMAT THAT WE FOLLOWED UP TO THIS POINT IN TIME.
UH, YEAH, YOU WANT TO POST IT AGAIN AND THEN HAVE A CONSENSUS BETWEEN ALL OF YOU GUYS ON WHAT YOU WANT TO BE.
DOES ANYBODY SEE A PROBLEM WITH THIS FORMAT? I LIKE THIS FORM HERE REALLY WELL, BUT WE NEED TO TABLE DISCUSS STUFF.
DO YOU HAVE ANY DISCUSSION ABOUT IT? I DUNNO YOU HAVE ANY, HAVEN'T BEEN HERE OF Y'ALL COMFORTABLE.
I LIKE EVERYTHING I SEE HERE MAKES SENSE.
I THINK THAT THE FORM THAT HERE WOULD BE A REALLY BAD THING.
I THINK THAT MOST PEOPLE DON'T UNDERSTAND THAT IF YOU WANT SOMETHING ON THE AGENDA, YOU CAN GO TO YOUR COMMISSION AND GET IT ON THE AGENDA.
IT'S, IT'S A PRETTY SIMPLE PROCESS.
SO, UM, AND IT MIGHT CUT OUT A LITTLE CONFUSION ON WHAT'S GOING ON SOMETIMES TOO.
SOMETIMES YOU GET UP AND TALK ABOUT SOMETHING THAT, YOU KNOW, WE DON'T KNOW ABOUT IT AND IT NEEDS TO BE ABOUT COUNTY VICTIMS WHEN COME THE FOURTH TALK.
IT DOESN'T NEED TO BE ABOUT INDIVIDUAL ATTACKS.
ANYTHING ELSE? SO, UH, I BROUGHT IT UP AND ME AND, UH, JACKIE TALKED ABOUT WHEN WE WENT TO SCHOOL DOWN AT UT ABOUT IT EVEN SO, UM, THE WAY THE AGENDA'S PRESENTED.
SO I, AGAIN, IT'S A GOOD THING, YOU KNOW, IF WE GET IT STRAIGHTENED OUT, WE CAN ALL COME TOGETHER AND FIGURE
[02:10:01]
OUT A GOOD PROCESS TO MAKE SURE EVERYBODY'S HEARD BECAUSE WE WANT EVERYBODY HEARD, BUT IT IS A DEMOCRACY.I DON'T WANNA SIGN IN TO ANYBODY.
THE, THE, THE BIG DIFFERENCE WILL BE THE, I SAY THE BIG DIFFERENCE, ONE BIG DIFFERENCE IS WILL BE THE FORM THAT WE'RE ASKING PEOPLE TO COMPLETE BEFORE THEY SIGN IN.
AND SO THAT, THAT'S ONE BIG DIFFERENCE IS, UH, COMMISSIONER, I THINK YOU, UH, PRESENTED THIS FORM.
UH, I THINK YOU'VE AMENDED IT OR YOU COULD CHANGE SOME OF IT.
THAT'S, YOU KNOW, SOMETHING FOR EVERYBODY TO LOOK AT.
IF THAT'S ACCEPTED, THEN THE DA'S OFFICE CAN, WE CAN REACH OUT AND GET THE FORM AND CLEAN IT UP.
I JUST SUBMITTED IT TO HIM WITH THE PLAN SO THAT YOU GUYS COULD SEE ANY AMENDMENTS OR CHANGES FROM THAT STANDARDIZED FORM.
SO THE QUESTION IS, IS DO YOU WANT TO, UH, TABLE THIS FOR THE TIME BEING, GET BACK WITH JOHN AND REBECCA AND MAKE SUGGESTIONS.
WE COULD EVEN HAVE A WORKSHOP IF YOU WANTED TO ABOUT THIS TO MAKE SURE WE GET IT RIGHT.
UH, OR IF YOU DON'T WANT TABLE THIS TODAY, WE GO AHEAD AND VOTE ON IT.
BUT THERE'S SOME THINGS THAT WE'RE GONNA NEED TO, UH, DETERMINE ONE BEING WHICH FORM WE WANT THE PUBLIC TO COMPLETE.
AND THEN THE OTHER HERE, UH, MR. LIK HAS SUGGESTED THAT WE, UH, RIGHT NOW WE LIMITED TO THREE MINUTES.
I THINK THE TAX FORM HAD FIVE MINUTES, WELL MINUTES, WHICH IS CURRENT, SO THAT THEY WOULD BE PARALLEL.
AND THEN YOU DO HAVE, UH, NO MORE THAN, UH, 10 SPEAKER, SPEAKER EACH SIDE FOUR AGAINST IT TO, UH, FIVE.
YOU KNOW, THAT'S ONE OF THE THINGS THAT EVERYBODY DISCUSSES WHEN YOU GO TO ALL THE, UH, SCHOOLS AND THE HOURS AND NOTHING IS THIS.
BECAUSE IF SOMEBODY REALLY GETS MAD ABOUT IT, BRING IN 50 PEOPLE AND THEY ALL HAVE 10 MINUTES OF PEACE AND YOU KNOW, YOU'RE HERE UNTIL MIDNIGHT AND YOU'RE NOT EVEN GETTING BUSINESS DONE.
SO, YOU KNOW, A LOT OF COUNTIES THAT I'VE NOTICED THAT THEY INSTANTLY CUT DOWN ON A NUMBER OF SPEAKERS THAT YOU SPEAK ON THE ITEM THAT WAY.
IT, IT MOVES THE PROCESS ALONG.
AND, AND, AND A LOT OF THEM, THEY DON'T ALLOW YOU TO COME BACK AND TALK ON THE SAME SUBJECT AGAIN.
SO WHAT'S YOUR, WHAT'S YOUR PLEASURE? I MAKE A MOTION TO ADOPT THE RULES OF BORDER AND COURT RULES OF BORDER AS SUGGESTED BY THE TEXAS ASSOCIATION OF COUNTY.
AND, UH, THE ING SHEET THAT I ACCOMPANIED THAT WITH THAT WAS THE, UH, THE FORT BEND EXAMPLE THAT THE ONE THAT YOU JUST, AND, UH, IN THAT MOTION, LET ME MAKE SURE I UNDERSTAND THAT.
UH, THERE'S, OF COURSE, OBVIOUSLY WE'VE GOTTA PUT IN CALL COUNTY EVERYWHERE, BUT, UH, ON THE FIRST PAGE, YOU'RE CHANGING, UH, ITEM A FROM FIVE MINUTES TO THREE MINUTES.
IS THAT, SO IT BE PARALLEL WITH THE SIGN.
AND THEN ON ITEM, I MEAN, ON PAGE 25, I GUESS THIS CAME FROM THE BOOK, THAT WE WOULD LIMIT THAT TO, UH, UH, NO MORE THAN 30 MINUTES FOR ANY SINGLE ITEM.
AND THEN IF MORE THAN 10 MEMBERS OF THE PUBLIC WISH TO ADDRESS THE PUBLIC AGENDA OUT THEN ON THE FIRST 10 MEMBERS OF THE PUBLIC PROVIDED EQUALLY BETWEEN THOSE MEMBERS, UH, THE PUBLIC WISHES SPEAK FOR AN AGENDA OUT.
IN OTHER WORDS, THERE'D BE, UH, 30 MINUTES TOTAL.
AND UH, THEN, UH, THE OTHER ISSUE I BELIEVE WAS PRETTY WELL DOWN ACCEPT I THE, UH, THE, UH, FORM THAT WE'VE ASKED THE PUBLIC TO COMPLETE, UH, BEFORE, AND THIS IS THE ONE REBECCA SPOKE TO ABOUT FORT BEND, UH, UH, UH, USING THIS AS THE PUBLIC PARTICIPATION FORM.
AND WE'LL POINT OUT THAT JUST EVERYBODY KNOW THAT, UH, THAT THE INSTRUCTIONS, THEY FILL OUT ALL BLANKS.
SO WHERE WE'VE BEEN PRETTY LENIENT ON THAT IN THE PAST, IT WOULD REQUIRE TO EVERYBODY TO, TO FILL OUT THIS FORM AND COMPLETE EVERYTHING.
UH, BUT YOU, IF YOU DON'T DO THAT, YOU WOULD NOT BE ALLOWED TO PARTICIPATE IN THE PUBLIC FORM.
IS THAT WAY YOU ARE, UH, USING FORT BEND COUNTY PER COUNTY.
[02:15:01]
WE'RE ALL ON THE SAME PAGE.SO REBECCA, CAN I ASK A QUESTION? SURE.
IF THEY DON'T FILL OUT EVERYTHING ON THIS FORM, WE'RE GONNA TELL 'EM THEY CAN'T SPEAK, WE'RE GONNA BE ALRIGHT WITH THEM.
I, I THINK IT DOESN'T WORK IMMEDIATELY.
I THINK THEY, THE IDEA THAT YOU SUBMIT THESE FORMS OVER THE COURSE OF THE WEEKEND, THE COUNTY CLERK, AND THEN THEY COLLECT THEM AND THEN ORGANIZE THEM AND MAKE SURE THAT WE'RE MEETING EACH OF THE TIME REQUIREMENTS.
SO IF DURING THAT PROCESS SOMETHING ISN'T FILLED OUT CORRECTLY, SHE SHOULD BE ABLE TO SEND IT BACK AND SAY, HEY, THIS ISN'T ACCEPTED FOR THIS REASON.
AND THEN GIVE THE PERSON AN OPPORTUNITY TO FILL IT OUT AND SUBMIT IT INCORRECTLY.
SO IT WOULD GO TO THE COUNTY CLERK FOR, THAT'S WHO WOULD PROCESS ALL THOSE REQUESTS.
THAT'S HOW IT'S WORDED IN THE, THE PARTICIPATION FORM NOTE AT THE BOTTOM.
SO WE WOULD NOT HAVE THIS A SPONTANEOUS, IF SOMEBODY CAME TO THE COURT AND WISHED TO SPEAK IF THEY HAD NOT GONE THROUGH THIS PROCESS, BUT THEY WOULD NOT BE ALLOWED TO SPEAK.
TAKE THE TIME FOR THE PUBLIC GET TO KNOW THAT'S THE PROCESS.
AND WE CAN PUT SOME THINGS, UH, IN THEIR CHAIRS.
YOU KNOW, WHEN THE PEOPLE COME IN, WE CAN COME UP WITH A, UH, SOME SORT OF A COFFMAN COUNTY RULES MEETING OR SOMETHING THAT EVERYBODY HAS ONE, BUT THIS WILL BE A SIGNIFICANT CHANGE WHERE WE'RE OPERATING.
AND UH, I MEAN I'M PREPARED TO GO EITHER WAY.
I JUST, WHATEVER IT IS GONNA BE A SIGNIFICANT CHANGE.
AND, UH, YOU AND THAT INDIFFERENT, WE JUST NEED TO REALIZE THAT OBJECT.
WHAT HAPPENS WITH SOME OF THE PEOPLE, IF THEY DON'T HAVE INTERNET OR COMPUTERS THAT THEY CAN DO THIS.
THEY'RE NOT GONNA HAVE, AND THEY'RE TAX TAXPAYER, SO THEY'RE NOT GONNA BE ABLE TO ADDRESS IF IT'S AN AGENDA ITEM.
THIS FORM CAN BE ON THE SAME TABLE, BUT THE SIGNING SHEET HAS BEEN ON AND THEY SIGN OUT AND SPEAK ON ITEM.
YOU HAVE LIKE A WRITE IN THAT THEY HAVE TO FILL OUT THE FORM.
SIGN IT, FILL IT OUT AND HAND IT TO THE COUNTY CLERK.
SHE'S A RECORD, SHE'S AN OFFICIAL RECORD TEACHER OF THE COMMISSIONER COURT.
SO THEY COULD DO THAT THAT MORNING AND LIKE THIS MORNING.
AND, AND IF THERE'S SOMETHING WRONG, CLERK WILL SAY, THIS ISN'T FILLED OUT, WE FIX IT.
IT SO BEFORE COURT, I MEAN IT'S A ONE PAGE.
YEAH, BUT I'M JUST SAYING THEY'LL HAVE AN OPPORTUNITY TO BE ABLE TO HAND THE CLERKS SO THE CLERK WILL BE REQUIRED TO BE THERE PRIOR TO THE COURT CLERK.
GET SOMEBODY THERE EARLY ENOUGH TO PEOPLE STILL ABLE TO FILL IT IN.
WE HAVE A MOTION ON THE FLOOR FROM COMMISSIONER
DO I HAVE A SECOND? I'LL SECOND HAVE A SECOND FROM COMMISSIONER SHANE, DO WE HAVE OTHER DISCUSSION? IF NOT ALL IN FAVOR, SAY AYE.
THOSE OPPOSED? NO, I JUST, THE ONLY REASON I WHY TEMPLE QUESTION, THAT'S, AND I VOTE NO TOO FOR THAT.
WELL, THE NEW RULE WILL GO INTO EFFECT.
REBECCA WILL BE WORKING WITH YOU TO, UH, GET THE PRINTED OUT AND WE'LL HOPE TO HAVE THIS IN PLACE BY OUR NEXT MEETING, UH, TWO WEEKS FROM NOW.
AND WE'LL GET A FORM WHEN THE CHANGE IS MADE.
THERE IS A PLACE, SINCE THIS WILL BE AN ORDER OF THE COURT, UH, WE'LL NEED TO ALL SIGN THIS, SO WE'LL ASK THE DA'S OFFICE TO HELP US GET DONE AS WELL.
ITEM NUMBER 10 IS TO DISCUSS AND CONSIDER MOVING PAYROLL RESPONSIBILITIES FROM THE OFFICER'S OFFICE TO THE CROWN, UH, THE COUNTY TREASURER'S OFFICE.
AND, UH, COMMISSIONER ROSA, ASK THAT THIS BE PLACED ON THE, UH, AGENDA.
UM, PER THE COUNTY'S REQUEST, I PLACE THIS ON THE AGENDA SO THAT WE COULD GET THE PAYROLL IN THE TREASURER'S OFFICE AND GET IT TO THE, UH, LADY THAT'S BEEN DOING IT SOON AS SHE HAS MOVED FROM COUNTY AUDITORS OFFICE TO THE OFFICE.
THANK, UH, AS WE DISCUSSED IT ON PRIOR OCCASIONS, THE, UH, THE RETIREMENT OF CAROL AGA.
UH, THERE'S BEEN A TREMENDOUS RESOURCE TO THE COUNTY, UM, ALLOWED US TO POST THAT TO, TO FINALIZE, UH, A REVISED JOB DESCRIPTION FOR THAT, UH, CHIEF DEPUTY CLERK.
[02:20:01]
IN THE TREASURER'S OFFICE IS KNOWN AS THE ASSISTANT TREASURER.AND WITH THAT UPDATED JOB DESCRIPTION AND A PROPER JOB POSTING, UH, BY THE HUMAN RESOURCE DEPARTMENT, WE INTERVIEWED FOUR OUTSIDE CANDIDATES AND WE INTERVIEWED FOUR CANDIDATES THAT WERE ALREADY COUNTY EMPLOYEES.
UH, THE, UH, OUTSTANDING CANDIDATE, UM, UH, WAS AKER COUNTY EMPLOYEE IN THE AUDITOR'S DEPARTMENT, UH, THAT WHOSE PRIMARY RESPONSIBILITY WAS THE PREPARATION OF THE BIWEEKLY PAYROLL.
UH, AS I LEARNED COUNTY HISTORY OF PAYROLL HAD BEEN, UH, I THINK IN JULY OF 13, PAYROLL HAD BEEN MOVED BY COURT ORDER FROM THE TREASURY, UH, OFFICE RATHER THAN DEPARTMENT AS IT IS IN THE, UH, AGENDA ITEM.
AND, UH, AND WHEN THAT PAYROLL MOVE OCCURRED, THE EMPLOYEE THAT HAD BEEN PREPARING THE PAYROLL MOVED.
SO THAT SAME EMPLOYEE IS NOW COMING BACK TO TREASURY.
AND I BELIEVE THAT IT WOULD BE IN THE BEST INTEREST OF THE COUNTY FOR, UH, CONTINUITY OF KNOWLEDGE TO ALLOW THOSE PAYROLL RESPONSIBILITIES TO, TO FOLLOW THAT EMPLOYEE, UH, RESTORING THE HISTORICAL ORGANIZATIONAL STRUCTURE OF THE COUNTY.
UH, THIS ALSO ALLOWS THE AUDIT FUNCTION TO CONTINUE TO DO.
AS WE'VE DONE THE AUDIT FUNCTION, THE COUNTY AUDITOR WILL CONTINUE TO REVIEW THE PAYROLL, GETS PREPARED AND CONTINUE TO COUNTER SIGN THE CHECKS.
SO IT IS JUST A FLIPPING OF DUTIES, UM, IN THE, UH, LINE ITEM TRANSFERS THAT THE COURT WILL SEE THE EMPLOYEE THAT IS MOVING HAD LONGEVITY PAY AND, UH, MERIT PAY, UH, ALONG WITH THE BURDEN ON THOSE TWO ITEMS. AND, AND THERE'S A LINE ITEM TRANSFER THAT THE COUNTY AUDITOR PREPARED I'VE LOOKED AT THAT MOVES THOSE DOLLARS AND IN DISCUSSIONS ON FRIDAY, UH, TO, TO EQUALIZE PAYROLL DOLLARS WITH RESPONSIBILITIES.
UM, THE, THE TREASURY WILL NEED A, A CLERK THAT HAS A HIGHER SKILL LEVEL THAN THE TYPICAL ENTRY LEVEL DEPUTY CLERK.
SO TO ENHANCE THAT ENTRY LEVEL DEPUTY CLERK THAT WE HAD BUDGETED, UH, THE AUDITOR HAS, UH, PREPARED A LINE ITEM TRANSFERRED TO MOVE $6,000 PLUS THE PAYROLL BURDEN ON THAT, UH, FROM THE, UH, HEALTH INSURANCE EXPENSE LINE ITEM IN THE BUDGET TO TREASURY PAYROLL LINE ITEM.
AND, UH, WE'LL HAVE A GAP IN, IN TREASURY.
WE'LL BE A TWO PERSON DEPARTMENT FOR ABOUT 45 DAYS SO THAT WE CAN, UH, CLAW BACK SOME, UH, HEALTH INSURANCE COSTS, CLAW BACK SOME LABOR COSTS, LABOR SO THAT, YOU KNOW, MY PLAN IS THAT WITH THIS 6,000 BEING MOVED, UH, THE TREASURER WILL BE ABLE TO UPGRADE ITS, UH, STAFF TECHNICAL ABILITIES, UH, SO THAT WE CAN HAVE SEGREGATION OF DUTIES BETWEEN, UH, UH, MY NEW DEPUTY CLERK, WHICH HAS A JOB DESCRIPTION LABELED TREASURY CLERK, AND MY CHIEF DEPUTY CLERK WHO'S THE ASSISTANT TREASURER.
SO, UM, YOU KNOW, I BELIEVE THIS WILL POSITION THE COUNTY TO, UM, TO HAVE ANOTHER LONG RUN IN THIS.
SO I REQUEST THAT THE COMMISSIONERS APPROVE THIS TRANSFER, UH, KNOWING THAT THERE IS A LINE ITEM TRANSFER THAT COMES WITH IT.
WE HAVE A MOTION FROM, UH, COMMISSIONER LIK, UH, THAT WE MOVE THE DUTIES OF THE PAYROLL FROM THE AUDITOR'S OFFICE TO THE COUNTY TREASURER'S DEPARTMENT.
UH, DO I HAVE A SECOND? UH, CAN I ASK A QUESTION? YES, SIR.
UM, YOU SAID WE'VE GOT A SECOND.
DO YOU HAVE, YOU SAID TWO PERSONS, YOU'RE NOT TALKING ABOUT YOURSELF.
YOU GOT TWO PEOPLE THAT FOR ABOUT 45 DAYS, IT WILL BE MYSELF AND MY CHIEF DEPUTY.
AND WE WE'RE, WE, WE BOTH AGREED THAT WE CAN, UH, I'LL DO, WE'LL JUST BOTH DO WHAT IT TAKES TO GET THE JOB DONE, UH, SO THAT WE CAN NOT HAVE ANY ADDITIONAL IMPACT ON THE BUDGET OF THE COUNTY, WHICH
[02:25:01]
IS A REDUCTION FROM THREE, WHICH IS A REDUCTION FROM AN ELECTED OFFICIAL AND TWO FULL CLERKS.AND AGAIN, WE, UH, WE WILL GO AND WE WILL HIRE THAT, THAT SECOND CLERK.
AND, UH, I BELIEVE I RESPONDED TO SOMEONE THAT HAD A QUESTION THAT, YOU KNOW, I END OF THE YEAR, IF I'M OVER ON MY BUDGET, IT'LL BE MY LINE ITEM GET THAT GETS REDUCED, ALTHOUGH I COME TO THE COURT AND ASK FOR MORE MONEY.
IT LOOKS LIKE ALL THE MONEY'S IN ORDER, THE MONEY SHOULD BE IN ORDER.
BUT, BUT RIGHT NOW, COMMISSIONER, THE, THE TYPICAL HISTORY ON, ON THESE, THESE, UH, TRANSITIONS WHEN YOU'VE GOT RETIREMENT AND, AND THAT PERSON HAS TREMENDOUS HISTORICAL KNOWLEDGE.
THE, THE TYPICAL PROCEDURE I'VE LEARNED IS THAT PEOPLE WILL COME AND, AND ASK FOR A LINE ITEM TRANSFER TO PHONE DAY TRAINING BUDGET BECAUSE WE ARE, WE DO, UH, RIGHT NOW WE'RE RUNNING ABOUT, UM, $1,600 A MONTH ABOVE OUR ANNUALIZED RUN RATE ON HUMAN RESOURCE TALKS BECAUSE OF THAT TRAINING TIME.
AND, UH, WE BELIEVE CAROL LAGA IS TARGETING, UH, THE FIRST, UH, AFTER THE FIRST FULL WEEK OF NOVEMBER TO, TO PHASE DOWN FROM ANY FULL-TIME INVOLVEMENT BEING AVAILABLE TO BILL US TIME ON, ON AN HOURLY BASIS AS WE NEED IT.
AND WE'LL ENGAGE IN THIS 45 DAY PERIOD WHERE WE, UH, MANAGE THE, THE FUNCTIONS WITH JUST THE TWO OF US.
AND THAT AS WE ENTER THE HOLIDAY PERIOD AND GET READY FOR 2016, WE'LL BRING ON OUR REPLACEMENT SITE PROCEED.
THE OTHER QUESTION, WE HAVE A MOTION FROM COMMISSIONER ZA AND I SECOND FROM COMMISSIONER SHANE.
I LEAVE THE PAYROLL WHERE IT IS FOR THE FOUR, FIVE DAYS TO GET YOUR PEOPLE PLACE.
UH, COMMISSIONER THE, UH, FOR THE, UH, PATRIOTS THAT HAVE OCCURRED SINCE THIS EMPLOYEE TRANSITION, UH, THAT EMPLOYEE HAS GONE BACK UP TO AUDIT TO DO THE PAYROLL.
AND WE WOULD BE CERTAINLY WILLING TO DO THAT IS A GREAT IDEA.
IF THE COUNTY AUDITOR'S WILLING IN HER BUDGET TO, TO PAY THE THREE DAYS THAT THAT PERSON GOES UP THERE TO DO THE PAYROLL, THAT WOULD BE A A, A GREAT PROCESS.
I'M, I'M LETTING IN KAREN'S AREA HERE, SO I DON'T, THAT'S WHY, THAT'S WHY WE'RE HAVING, THAT'S WHY WE'RE HAVING IT OPEN COURT RATHER.
SO WE ALL HAVE OUR, OUR OPEN DISCUSSION.
IS DOES THAT MAKE SENSE OR NOT? IT TAKES A DAY AND A HALF OR SO, RIGHT? FOR THE PAPER? YEAH, WE'VE CUT THAT PROCESS DOWN QUITE A BIT.
UH, HISTORICALLY, THE, UH, BEFORE I CAME HERE NOW, UH, PAYROLL WAS IN THE COUNTY AUDITOR'S OFFICE AND AT ONE TIME IT WAS TALKED ABOUT, I WASN'T HERE, I JUST RESEARCHED SOME HISTORY THAT, UH, THERE WAS A MOVE TO, UH, ELIMINATE THE COUNTY TREASURER'S POSITION, WHICH IS A LONG PROCESS.
AND TO GIVE THAT TREASURER ADDITIONAL DUTIES TO KEEP THAT OFFICE FROM BEING ABOLISHED.
THE COUNTY AUDITOR AT THAT TIME MOVED PAYROLL TO THE COUNTY TREASURER AND IT BECAME THAT DUTY.
IT WAS THE COURT THAT ASKED ME TO DO THAT.
AND I TOOK ON THAT RESPONSIBILITY AND THAT EMPLOYEE TO GET IT STRUCTURED AND GET THE PAYROLL ONTO THE NEW SYSTEM WITH THE TIMEKEEPING AND THE NEW SYSTEM SOFTWARE.
PAYROLL IS NOT A FOUR FOUR DAY JOB.
IT'S ONE AND A HALF TO TWO DAYS.
AS LONG AS WE CAN GET EVERYBODY IN THE DEPARTMENTS TO CORRESPOND AND GET THEIR TIME SHEETS FIXED, IT DOESN'T TAKE LONG TO DO IT.
AND, AND THEN ALL OF THE ADD ON TIME OF, OF GETTING CHECKS INTO THE BUNDLES THAT THEY NEED TO BE, YOU KNOW, AGAIN, NOT TO CONTRADICT AUDITOR, BUT THIS, THESE LAST TWO TIMES, IT, IT, IT'S BEEN MOST OF A THREE DAY TRANSITION.
AND AGAIN, IT'S THE SAME IN O WERE JUST, UH, COVID, WE'RE JUST CODING THE PAYROLL.
ARE THERE ANY ISSUES THE WAY THE PAYROLL'S CURRENTLY BEING HANDLED? I BELIEVE THE EMPLOYEE THAT THAT'S, THAT DOES THE PAYROLL, DOES A GOOD JOB, JUDGE.
I THINK IT, UH, THEY WE'RE SEEKING THE CONTINUITY IN THAT POSITION.
AND, UH, YOU KNOW, THAT AGAIN, THAT, THAT EMPLOYEE IS, AS YOU WELL KNOW, IS A LONG-TERM COUNTY EMPLOYEE THAT HAS SIGNIFICANT HISTORICAL KNOWLEDGE AND SKILL REGARDING THE PEOPLE AND THE PAY RATES AND THE STRUCTURES OF THE COUNTY THAT WOULD NOT EASILY BE TRANSITIONED.
[02:30:01]
UH, I GUESS I'D HAVE A QUESTION FOR KAREN.DO YOU WISH TO GIVE UP THE PAYROLL, UH, UH, RESPONSIBILITIES OUT OF YOUR OFFICE? UH, NO SIR.
I WILL TELL YOU, UM, THAT THIS, Y'ALL NOT MAKING UP YOUR MIND DISCUSSING HOW YOU WANT TO DO IT HAS CAUSED SOME DYSFUNCTION BETWEEN MY DEPARTMENT AND THE COUNTY TREASURER'S DEPARTMENT AND THE EMPLOYEE THAT IS DOING PAYROLL POSITIVELY COULD NOT EVEN WANT TO DO PAYROLL BECAUSE OF THE ONGOING DELAY OF NOT KNOWING WHERE TO OFFICE AT, WHERE TO GET EMAIL, WHERE TO GET THE PHONE CALLS, FIX THE TIME SHEET.
SO THAT'S WHY I LEAVE MY OFFICE UNLOCKED SO SHE CAN GET ON THE PHONE AND GET THE ANSWERS OR GET ON THAT COMPUTER BECAUSE IT'S A SECURE COMPUTER AND YOU KNOW, THE TRANSFERS TO THE PAYROLL FILES.
THE SECOND QUESTION I HAVE DURING THE DAY AND A PAYROLL, WHICH NEW SOFTWARE AND HAVE IN PLACE, WHAT DOES THIS EMPLOYEE DO? IT GOES BACK IN AUGUST.
THE, THE TIME SHEETS SIMPLY, UH, REMEMBER THE SO AND THE JAIL ARE ON A DIFFERENT FORMAT AND WE HAVE TO VERIFY THOSE HOURS, FIX THOSE HOURS.
IF, UH, WE FIND SOMETHING NOT MANUALLY GO IN THERE, DO IT, WE HAVE TO CONTACT THAT DEPARTMENT HEAD OR THAT ELECTED OFFICIAL, OUR SUPERVISOR SAY THESE NEED TO BE FIXED OR THEY'RE NOT.
THEY'RE GONNA LOSE TIME OR THEY'RE NOT GONNA APPROVE THE CORRECT TIME.
UH, AGAIN, SHE HAS HELPED WITH THE, UH, THE FIELD AUDITS AND, UH, 10 99 INFORMATION AND SETTING UP NEW VENDORS AND LOOKING AT STATEMENTS, UH, THAT WE GET FROM VENDORS TO MAKE SURE WE HAVEN'T DUPLICATED A PAYMENT OR STATEMENT.
SO THERE'S BEEN ADDITIONAL DUTIES ASSIGNED.
AND THEN MY LAST QUESTION IS, YOU WOULD NEED TO REFILL THIS POSITION THEN IF THE, UH, COURT APPROVES MOVING PAYROLL BACK TO THE TREASURER'S OFFICE? UH, YES SIR.
OTHER QUESTIONS? ANYBODY? I HAVE A MOTION ON THE FLOOR.
ANY OTHER DISCUSSION? I DON'T, I DON'T KNOW.
UM, SO IF IT'S IN PAYROLL, ARE YOU SAYING THAT SHE WON'T HAVE ACCESS TO COMPUTERS OR THE RIGHT INFORMATION TO BE ABLE TO DO PAYROLL? OH, YES SIR.
AND SO WE JUST DECIDED NOT TO MOVE IT DOWN UNTIL Y'ALL APPROVED IT BECAUSE YOU GET IT BY COURT ORDER.
I COULDN'T JUST SAY HERE, RONNIE, IT'S YOURS.
NO, BECAUSE I DON'T HAVE THAT A YOU, IT SOUNDED LIKE IT.
UH, BUT YOU STILL AUDIT THE WORK, RIGHT? SO WE'RE GOING TO HAVE A SEPARATE DEPARTMENT THAT DOES PAYROLL AND THEN THE AUDITOR WILL AUDIT THE PAYROLL.
WE HAD THAT SAME FUNCTION ALREADY.
BUT YOU'RE AUDITING YOURSELF'S IN THEIR DEPARTMENT.
WELL, I DON'T GO IN THERE AND DO ANY MAINTENANCE AND I DON'T DO THE PAYROLL, SO I'M A SEPARATE DIVERS SIDE OF IT THAT LOOKS AT IT.
ANY OTHER QUESTIONS FROM KENNETH? COMFORTABLE WITH ONE WORK? I LOVE IT.
AND IT IS ADDITIONAL RESPONSIBILITY PAY.
OKAY, SO MAKE SURE I'M CLEAR ON THIS.
IF THE MOVE IS MADE, YOU'RE INDICATING THAT YOU WOULD NOT HAVE TO FILL THE POSITION, THE SECOND POSITION YOU HAD IN YOUR OFFICE? WE'LL, YES.
YOU'LL, BUT I, YOU KNOW, THAT POSITION THEN WILL HAVE A MORE ROBUST JOB DESCRIPTION WITH HIGHER TECHNICAL ABILITIES NEEDED TO PERFORM HIGHER TECHNICAL TASKS.
THEN WE CAN TECHNICALLY HAVE WITH AN ENTRY LEVEL WORK.
SO YOU'RE THE LEVEL, YOU'VE GOT THREE EMPLOYEES, WELL, YOU'VE GOT TWO EMPLOYEES PLUS YOURSELF THAT WOULD REMAIN THE SAME.
AND, AND THE THE GAP JUDGE THAT WE'RE GOING TO CREATE IS JUST A TIME GAP TO MANAGE BUDGET COST PER THE YEAR.
BUT YOU, YOU ALREADY HAD TWO EMPLOYEES, RIGHT? CORRECT.
WHEN YOU TOOK OFF THE PHONE, CORRECT? YES.
SO JUST COME BACK TO TWO EMPLOYEE, SAME NUMBER OF EMPLOYEES, SAME NUMBER.
SO YOU'LL HAVE THE SAME NUMBER.
YOU DON'T HAVE THE EVERYBODY THE SAME EMPLOYEE, YOU, IT'S ALL DONE.
RIGHT? YOU GOT MY LINE ITEM TRANSFERRED TO MOVE, UH, THE REMAINING, UH, MERIT AND LONGEVITY THAT BELONGED TO DEBBIE.
SO IT FOLLOWS HER, WHICH IS STANDARD PROCEDURE AND THE, UM, SOCIAL SECURITY AND THE RETURN.
I HAVE, UM, CREATED AN ADDENDUM
[02:35:01]
YOU.UM, THE CURRENT EMPLOYEE THAT'S NO LONGER THERE WAS SITTING AT THE BASE THAT I GUESS IS ENTRY LEVEL, THE 28TH.
UH, THIS IS, UH, PLUS THE 1200, WHICH IS 29 SOMETHING.
SO THIS IS THE ADDITIONAL MONEY THAT HE HAS REQUESTED THAT WOULD COVER MOVING THIS POSITION UP THE 36 SOMETHING THAT HE HAS ASKED FOR.
IS THAT DIFFERENT THAN THIS SHEET? YES, IT IS.
'CAUSE WE HAD SOME, SOME MORE DISCUSSION.
AND THIS IS SO THAT THE AUDIT STAFF PERSON CANNOT TAKE A REDUCTION IN, IN MONEY ALLOCATED TO THAT POSITION.
YOU KNOW, AGAIN, UH, THAT POSITION THAT'S IN THE COUNTY AUDITOR FUNCTION IS PAID ABOUT $7,100 MORE THAN A TYPICAL DEPUTY CLERK RECOGNIZING THE SKILL ASSOCIATED WITH PAYROLL PREPARATION.
SO WE'RE, WE'RE GOING TO ALLOW THE AUDITOR AND I AGREE THAT, UM, THAT POSITION OF, OF THE AUDITORS WILL STAY AND SHE'LL BE ABLE TO HAVE A ROBUST COMPENSATION PACKAGE TO OFFER A TECHNICALLY CAPABLE PERSON WHO CAN HAVE SKILLS THAT ARE TAILORED TO THE AUDITOR'S NEEDS, YOU KNOW, NOT TAILORED TO A BLENDED POSITION OF PRIMARY PAYROLL CLERK IN DOING OTHER THINGS, BUT THE AUDITOR WILL BE ALLOWED TO DEFINE A JOB DESCRIPTION OF ROBUST TECHNICAL SKILL REQUIREMENTS TO, UH, ASSIST HER WITH HER FUNCTIONS AS SHE MORE NEARLY NEEDS TO, YOU KNOW, THE EASY THING WOULD BE TO NOT GO THROUGH THIS PROCESS, UH, UH, MAKE MY LIFE EASY AT THE TREASURY FUNCTION, BUT I THINK IT IS IN THE BEST INTEREST OF THE COUNTY TO MAINTAIN THE CONTINUITY AND THE HISTORICAL KNOWLEDGE, UM, THAT OUR PAYROLL CLERK HAS.
ANY OTHER DISCUSSION FROM MEMBERSHIP COURT? WE HAVE AN ITEM ON THE TABLE.
AND, UH, I, I'M SORRY I DIDN'T HEAR YOU AND MRS. UH, UH, CLE WILL GET TOGETHER AND MAKE THIS WORK AS SMOOTH AS, UH, WE HAVE GREAT RELATIONSHIP JUDGE AND VERY, MAY I HEAR WHO SAID NO? UH, I SAID NO.
I'M GONNA ORDER PREPARED FOR YOU GUYS, BUT I ALSO NEED YOU TO MAKE A FINDING ON THAT LINE.
I TRANSFER TO THIS THE SUSTAINED MOTION TRANSFER TRANSFER AUTHORITY.
BUT YOU GOTTA THAT LINE OR WE GONNA DO THAT DURING THE, UH, DURING REGULAR, REGULAR.
I'M GIVING IT TO YOU TO REVIEW AND THEN I CAN BRING IT TO YOU WHEN I DO LINE ITEM TRANSFER AND YOU CAN RATIFY THEM HOWEVER YOU WANT TO DO IT, BUT THAT, THAT'S SUBMISSION.
AND SO HERE'S THE ORDER AND, UH, THAT WILL MOVE THIS FROM THE, UH, IT ACTUALLY THE DUAL, IT HAS THE LINE ITEM LANGUAGE IN THERE JUST BECAUSE I WANTED IT COVERED.
AND THEN IT MAKES A FINDING IT FOR COUNTY PURPOSE SO THAT YOU'RE, SO SHOULD WE VOTE ON THE MINE ITEM? I, THAT WAY I DON'T HAVE TO REDRAFT THE ORDER, BUT I CAN DO IT.
SHALL I MAKE A MOTION? MAKE MY ITEM TRANSFER TO PARALLEL TRANSFER TO PERSONNEL.
SO THAT WOULD BE A PART OF THAT, THAT JUST TO BE A SECOND PART OF THIS ENTIRE PROCESS.
DO WE HAVE, WE HAVE A MOTION? DO WE HAVE A SECOND? UH, SECOND.
COMMISSIONER SHANE, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
UH, NOW LET'S MOVE ON TO, UH, ITEM NUMBER, UH, 11 THAT HAS TO DO WITH, UH, PROPOSITION SEVEN, UH, IN THE, UH, NOVEMBER 3RD ELECTION.
BY THE WAY, I THINK THIS WAS THE LAST WEEK OF OUR LOADING, I BELIEVE.
AND SO IF YOU HAVE A LOADED, YOU SHOULD THAT THIS WAS SENT TO US BY THE, UH, TEXAS ASSOCIATION OF, UH, COUNTIES AND ALSO BY THE, UH, REGIONAL TRANSPORTATION, UH, COMMISSION AS WELL.
AND IT IS A, UH, RESOLUTION SAYING WE'RE IN SUPPORT OF, UH, PROPOSITION SEVEN USING STATE FUNDS THAT ARE ALREADY IN PLACE, UH, TO, UH, UH, SHOWING OUR SUPPORT FOR THAT.
SO, UH, UH, LIKE TO HEAR YOUR COMMENTS ON THAT, IF YOU'D LIKE TO, UH, SUPPORT THESE FUNDS, UH, SO THEY CAN BE BUILT HIGHWAYS ACROSS THE STATE OF TEXAS.
I MIGHT RUN FROM THE DOCUMENTS.
I HAVE A MOTION FROM COMMISSIONER ZA TO, UH, APPROVE THIS, UH, RESOLUTION AND SUPPORT PROPOSITION.
[02:40:01]
UH, COMMISSIONER ALLEN SECOND MOTION, ALL IN FAVOR SAY AYE.A OPPOSED, JUST TELL THE PUBLIC ABOUT THIS.
THIS PROPOSITION'S GONNA HELP THE COUNTY GREATLY.
WITH ALL THE BOTTOM ISSUES THAT WE HAVE GOING ON RIGHT NOW.
THIS, THIS WILL BE MONIES COMING TO OUR COUNTY TO HELP PUSH THINGS FORWARD.
JUST WANT PUBLIC TO KNOW THAT AND BE AWARE OF, RIGHT? ESPECIALLY WITH OUR COUNTY ROAD BOND MONIES THAT WE'RE BEGINNING TO PUT TO USE JUST ABOUT EVERY MONTH NOW IN DIFFERENT PROJECTS ACROSS THE COUNTY.
THE FACT THAT WE HAVE MONEY TO PARTNER WITH THE STATE ON SHOULD, UH, HELP US BE MAYBE AT THE FRONT OF THE LINE, WHICH THAT'S WHAT WE, THAT'S WHERE WE WANT TO BE.
ADDITIONAL THAT SAID TO US LAST WEEK, PUT US IN A VERY GOOD POSITION BECAUSE WE'VE DONE A LOT OF RIGHT OF WAY AND, UM, ENVIRONMENTAL STUFF.
SO THIS MONEY COMES AVAILABLE.
THEY'LL BE LOOKING FOR PROJECTS TO START READY.
WE HAVE OUR HOMEWORK DONE BECAUSE OF THE ROAD BOND PACKAGE.
IT'S GONNA PUT US IN AN EXCELLENT PROVISION AND BY THEN WE WILL HAVE A, UH, HOPEFULLY A COUNTYWIDE THOROUGHFARE PLAN IN PLACE TOO THAT WE, UH, HOPED COULD HELP MOVE THAT FORWARD.
I THINK IT'S PRETTY EXCEPTIONAL THAT THE DIFFERENT FUNDS THAT THE STATE HAS, THAT THERE'S BEEN SO MANY COUNTIES THAT DIDN'T APPLY FOR IT, AND THEN IT WAS PUT BACK IN THE POT SO WE COULD, WE COULD APPLY FOR IT AND GET SO TO HELP.
SO THAT'S BEEN PRETTY GOOD COMING IN.
AND I JUST WANT TO CHIME IN AND REITERATE, THIS IS ONE OF THE PRIMARY REASONS THAT MR. POLLSTER SUGGESTED WE KEEP ALL OF OUR ROAD BOND FUND FULLY LIQUID AND FULLY AVAILABLE, THAT HE EXPECTS MONEY TO BECOME AVAILABLE.
HE EXPECTS MONEY TO BECOME AVAILABLE THAT ARE FOR PROJECTS THAT WE CURRENTLY DON'T HAVE FUNDING FOR, AND WE'LL BE ABLE TO LEVERAGE A ROAD DOLLARS.
SO, YOU KNOW, UM, UH, I ALWAYS LIKE TO GET THE INTEREST INCOME AND, AND, AND WE PUSHED HARD, BUT MR. STER MAKES, YOU KNOW, CONVINCING ARGUMENTS.
I HAD AN INTERNET OR AN EMAIL I GOT FROM A FELLOW I THINK SAID HE HAD A GREAT INVESTMENT OPPORTUNITY.
JUDGE, I ONLY CONSIDER THINGS THAT COME FROM LIKE NIGERIA.
WELL I THINK THIS ONE WAS, IT MAY HAVE BEEN ROUTED FOR TWO OR THREE OTHER COUNTRIES, BUT I THE RETURN ON IT REALLY, REALLY GOOD.
SO, YOU KNOW, WR ITEM NUMBER 12, DISCUSS, CONSIDER RELEASING BOND.
DAWSON, GEOPHYSICAL COUNTY PRECINCT FOUR.
THEY DID, UH, A COUPLE OF SIZE INCH DOWN ON THE COUNTY LINE ROAD AND THEY DIDN'T DRIVE ANY BIG CREEKS ON IT AT ALL.
TRUCK UP AND DOWN WERE THERE, I THINK TWO DAYS.
TOOK PICTURES BEFORE AND AFTER AND LOOKED AT IT BEFORE AND AFTER.
SO YOU'RE RECOMMENDING THEY'RE, THEY'RE, THEY'RE NOT COMING BACK.
AND WE HAVE A MOTION FOR COMMISSIONER ALLEN AND A SECOND.
PARDON? I DID NOT GET THE PERSON SECOND TO RELEASE THE ROAD BOMB.
ITEM NUMBER 13 IS FROM, UH, LAURIE FLOYD, UH, OUR HR DIRECTOR TO DISCUSS AND CONSIDER ACCEPTING THE 2016 UNITED HEALTHCARE RENEWAL PACKET FOR OUR RETIREE INSURANCE.
THIS IS NOT CURRENT EMPLOYEES, BUT THE PEOPLE THAT WE HAVE ON RETIRED INSURANCE.
THIS IS A SUPPLEMENT BENEFIT THAT THE TAF OFFERS.
DOESN'T COST THE COUNTY ANYTHING.
WE JUST PARTICIPATE IN THE PROGRAM.
UM, WHEN EMPLOYEES RETIRE AND ONCE THEY HIT AGE 65, THEY'RE NOT ELIGIBLE FOR THE COUNTY HEALTH INSURANCE.
THEY'RE ONLY ELIGIBLE FOR MEDICARE.
AND SO THIS IS A SUPPLEMENT THAT TAC OFFERS.
UM, SO IT'S DONE THROUGH TAC BUT IT'S A DIFFERENT BENEFIT.
AND SO THEY DON'T HAVE TO GO FIND A SUPPLEMENT IF THEY WANNA, UM, WHEN EMPLOYEES RETIRE, WE TELL'EM ABOUT IT.
YOU DON'T HAVE VERY MANY EMPLOYEES THAT ARE ON THE PROGRAM.
UM, THE COSTS ARE PRETTY COMPARABLE TO OTHER PLANS THAT THEY CAN FIND, BUT THAT BENEFIT IS THERE IF THEY WANT IT.
DO YOU HAVE QUESTIONS OF, UH, MS. RO? IS THIS UH, UM, ONLY A COMPANY THAT IS SUBMITTED THIS TYPE? YEAH, WE HAVE NOTHING.
[02:45:01]
YEAH, NO TAC UM, IT'S THE SAME TAC IS OUR INSURANCE AND THEY PROVIDE IT.SO IT'S THE ONLY COMPANY THAT THEY USE.
SO LIKE TACK GOES OUT FOR BID AND THEY DO THEIR THING AND THAT'S WHAT THEY OFFER FOR THE SILVER COURT PROGRAM.
SO IT IT'S BID THROUGH T? YES.
JUST LIKE OUR OTHER BLUE CROSS.
AND SO, BUT THE COUNTY IS NOT OUT? NO, WE HAVE NO COST TO IT AT ALL.
THEY JUST BACK FROM, DO YOU KNOW THE NUMBER THAT'S, UH, OF THE EMPLOYEES, EX EMPLOYEES THAT ARE ON THESE EMPLOYEE? I, UM, I KNOW THERE WAS ONE SINCE I'VE BEEN HERE.
THERE'S YEAH, MOST OF THE EMPLOYEES ALREADY HAVE THEIR SOMETHING ELSE IN LINE OR, BUT I GET ASKED QUESTIONS ABOUT IT A LOT SO PEOPLE INQUIRE ABOUT IT.
THEY JUST DON'T FOLLOW THROUGH.
RIGHT? INSURANCE BEEN LIKE, MIGHT CHANGE 20 ON IT NEXT YEAR.
SO WHAT'S YOUR PLEASURE ON ITEM 13? MOTION FROM SECOND AND A SECOND FROM COMMISSIONER PHILLIPS? ANY OTHER DISCUSSION? ALL IN FAVOR? SAY A A THOSE OPPOSED.
ITEM NUMBER 14 IS ALSO FROM MS. FLOYD TO DISCUSS, CONSIDER APPOINTING SICK LEAVE POOL PANEL MEMBERS.
I BELIEVE WE DO THIS EVERY YEAR ABOUT THIS.
WELL, I, I DO IT, UM, WHEN OUR PANEL MEMBERS, UM, WE HAVEN'T DONE IT EVERY YEAR.
WE ONLY DONE, WE DID TWO YEARS AGO WAS THE FIRST TIME WE DID IT.
UM, BUT WE HAD COMMISSIONER ON THE BOARD THAT, UM, RETIRED OR LEFT I GUESS SO.
UM, I JUST NEED TO UPDATE THE MEMBERS.
SO THE ONLY MEMBER ACTUALLY CHANGING IS COMMISSIONER ALLEN IS, UM, VOLUNTEER GRACIOUSLY TO BE A MEMBER OF THE PANEL AND THEN ALL THE OTHER MEMBERS STAY THE SAME AND THEY HAVE ALL, HAVE ALL GOTTEN THEIR APPROVAL TO ACCEPT.
DO WE HAVE UH, ANY QUESTIONS ABOUT THIS? THANK YOU COMMISSIONER FOR VOLUNTEERING.
ALRIGHT, WE HAVE A MOTION TO, UH, APPOINT UH, COMMISSIONER ALLEN TO THE SICK SICK LEAD POOL, UH, BY COMMISSIONER ALLEN MADE THAT MOTION.
COMMISSIONER SHANE SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
ITEM NUMBER 15 IS TO, UH, DISCUSS AND CONSIDER APPROVING THE BUDGETT TRANSFER FOR JUSTICE OF THE PEACE PRECINCT.
ADDITIONAL COST FOR CAR ALLOWANCE DETERMINED BY THE RECENT MEETING OF THE SALARY GRIEVANCE COMMITTEE THAT I BELIEVE YOU HAVE INFORMATION ON.
I THINK KAREN'S PASSING IT OUT RIGHT NOW.
MAKE SURE I FIGURED THE AMOUNTS FOR THE BUDGET HERE.
WE JUST NEED THIS LAST PAGE ON IT'S EXHIBIT.
SO MAKE SURE THE ONE YOU SIGNED HAS DOCUMENT.
THIS IS, I THINK I'VE GIVEN YOU A COPY OF THIS.
THIS WAS THE PEOPLE THAT WERE ON THE, UH, GRIEVANCE COMMITTEE.
AND I BELIEVE IT INCREASED, UH, MR. OR JUDGE ADAM FAR OUT FROM 2,800 TO, UH, MY 2,800, UH, FROM, UH, FOR A TOTAL AMOUNT OF $10,000.
THIS WAS THE, UH, UH, DECISION OF THE SALARY GRIEVANCE COMMITTEE.
UH, DO I HAVE A MOTION TO ACCEPT, UH, THAT AS WELL AS APPROVING THE BUDGET TRANSFER FOR THIS PARTICULAR ITEM? MOTION? I HAVE A MOTION FROM COMMISSIONER ALLEN.
UH, THEY HAVE A SECOND? YEAH, HAVE A SECOND ONE.
UH, COMMISSIONER PHILLIPS SECOND MOTION FURTHER DISCUSSION? ALL IN FAVOR SAY AYE.
THOSE OPPOSED? ALRIGHT, THE ITEM NUMBER, UH, 16, SORRY, YOU GOT 16.
MS. MCCLOUD TO PRESENT AN UPDATE, UH, AND ON THE AMERICAN TRAFFIC SOLUTIONS FINANCIAL INFORMATION THROUGH SEPTEMBER 20TH OR SEPTEMBER.
WELL, WE'RE KIND OF STILL GOING BACK AND FORTH ON SEPTEMBER WITH THEM, SO I WANTED TO KIND OF LEAVE SEPTEMBER ALONG SO I GET THE SIX.
UH, THEY CHANGED SOME OF THEIR MEMBERS IN THE ACCOUNTING SIDE OF IT AND KW WHEN HE WAS DOING AN AUDIT FOUND THAT THEY OWED US A LITTLE BIT OF DIFFERENT AMOUNT OF MONEY.
BUT THE TOTAL REVENUES THROUGH, UM, AUGUST IS 132,575.
THEY'RE 40% FEE THROUGH AUGUST WITH 69,000 3 28.
WE DID $2,880 WORTH OF REFUNDS.
UH, YOUR EXCESS, UH, REVENUES OVER THOSE EXPENDITURES IS 60,367.
SO WITH THAT, SEPTEMBER WILL BE A LITTLE BIT MORE AND WE CAN GIVE YOU MORE OF AN UPDATE ON,
[02:50:01]
UH, WHAT CAUSED THAT ISSUE.TRYING TO GET OUR ACCOUNTING SIDE TO AGREE WITH THEIR ACCOUNTING SIDE.
AND WE ARE JUST HAVING ALL KINDS OF FUN ARGUING BACK AND FORTH WITH THEM UNTIL THEY GET IT.
HAVE ANY QUESTIONS? YEAH, THE, UH, I ONLY HAD BACK JUNE, JULY AND AUGUST.
THAT'S, THAT'S THE YEAH, WE DIDN'T SEPTEMBER.
I GAVE YOU ALL THOSE LAST TIME I MADE A REPORT.
YOU WANT ME TO PULL MINE AND MAKE YOU A COPY AND EMAIL 'EM TO YOU? NO, I'M TAKING, OKAY.
WHAT I WAS ASKING IS THAT THAT HUNDRED 32,000.
ALRIGHT, SO IN, IN JUNE THIS SHOWS THAT OUR NET INCOME IS 19,008.
UM, BUT THAT'S NOT TAKEN INTO CONSIDERATION THE, UH, THE FEES OF THE $7,500 PER MONTH PER NO SIR.
THAT IF WE'RE HELD CONTRACT, SO IN JUNE WE ACTUALLY HAD A OF 18, 420.
IN JULY WE HAVE A DEFICIT, 18,000.
AND IN AUGUST WE HAVE A DEFICIT OF 34 5 SEPTEMBER.
SO YOU SEND THE NUMBER CORRECTION, RIGHT? CAN WE GET THAT CORRECTION? THERE'S ABOUT, I KNOW, UH, ABOUT $3,200 THAT WERE QUESTIONED AND IN, UM, YEAH, I SAW THE, YOU SAW THAT CORRESPONDENCE? YEAH.
ANY OTHER QUESTIONS OF THE AUDITOR ABOUT THE, UH, A TS FINANCIAL ADMINISTRATION OR INFORMATION? NOT WE'LL MOVE TO ITEM NUMBER 17 AND, UH, THAT WILL REQUIRE US TO GO INTO MEETING.
SO I'LL HAVE A MOTION TO EXIT THE ENTER ALLEN MOTION.
SECOND, MR. PHILLIPS, ALL IN FAVOR SAY I, UH, WE'LL, UH, TAKE A, A FIVE MINUTE BREAK THAT THE ROOM HAVE TIME TO CLEAR AND THEN WE'LL COME BACK IN AND, UH, DISCUSS, UH, THE ITEM THAT, UH, IF YOU SHALL SHOW LISTED THERE.
AND THAT WOULD BE, UH, ALL BY THE EVIDENCE.
ITEM NUMBER 18 THAT WE WILL DISCUSS IN EXECUTIVE SESSION WILL BE PURSUANT TO GOVERNOR CODE 5 5 1 0 7 1 DISCUSS PENDING OR CONTEMPLATING LITIGATION CONCERNING THE FREE PAYMENTS MADE TO THE DEPARTMENT OF TREASURY INTERNAL REVENUE SERVICE AND APPROVED BY THE COMMISSIONER'S COURT ON OCTOBER 12TH, 2015 AND PAID ON OCTOBER 15TH, UH, 2015.
AND THIS WAS, UH, ASKED TO BE PLACED ON THE AGENDA OF THE EXECUTIVE SESSION.
UH, SO WE'LL TAKE ABOUT A FIVE MINUTE BREAK AND THEN WE'LL COME BACK AND, AND 1201 VOTED TO COME OUT THE EXECUTIVE SESSION.
UH, AS FAR AS ITEM, YOU GET ALL THAT, UH, TOMORROW? YES, SIR.
UH, WE NOW, UH, HAVE ITEM NUMBER 20.
GENTLEMEN, WHAT IS YOUR PLEASURE ON ITEM NUMBER 20? UH, DO WE NEED TO TAKE ANY ACTION? UH, WE, WE WILL NOT TAKE ANY ACTION.
LET'S GO AHEAD AND PUT THAT IN FORM OF MOTION.
TAKE TAKE ACTION FROM COMMISSIONER ROSA AND SECOND COMMISSIONER SHANE.
AND NUMBER 21 IS TO DISCUSS LINE ITEM TRANSFER.
I KNOW WE A LOT OF THOSE, THAT'S TIME OF THE YEAR.
AND THOSE THAT YOU GOT IN THE MAIL, THE BIG PACKET, I CLEANING UP STUFF FROM LAST YEAR'S BUDGET BECAUSE I HAD TO BOOK EIGHT DAYS OF PAYROLL THAT BELONGED IN 2015.
UM, SO WERE THERE ANY QUESTIONS? I KNOW COMMISSIONER PHILLIPS CALLED ME ABOUT ONE THAT HE HAD AND I EXPLAINED THAT TO HIM AND WANTED TO GIVE
[02:55:01]
Y'ALL A CHANCE TO ASK IF YOU HAD ANY CONCERNS OR NEED TO KNOW WHAT HAPPENED OR WHAT CAUSED IT.A MOTION FROM COMMISSIONER EK TO APPROVE THE LINE ITEM TRANSFERS.
COMMISSIONER PHILLIP SECONDED THE MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
NUMBER 22 IS TO DISCUSS AND CONSIDER CLAIMS FOR PAYMENT.
UH, YOUR CLAIMS FOR PAYMENT ARE 1,000,400 53,600 AND, UH, I BELIEVE KW UH, EMAILED YOU YOUR CHART WITH YOUR NUMBERS AND THE BREAKDOWN.
AND ANYBODY HAVE ANY SPECIFIC QUESTIONS ON, ON ANY OF THE BILLS? UH, I DID HAVE SOMETHING MARKED.
WE GOT A NEW OFFENDER CALLED CAP FLEET UPLIFTER.
WHO IS THAT? UH, THAT WAS TO DO WITH THE, UH, PATROL VEHICLES THAT THEY HAD PURCHASED, UH, AND SOME UPGRADES THAT, UH, JACKIE ISSUED PO FOR, UM, THE, SO TO UH, PURCHASE THESE THINGS THAT THEY NEEDED.
WOULD YOU LIKE THIS EVENING INVOICE THAT'S FOR A NEW VEHICLE BEING RIGG OUT OR FOR WELL SOME OF THEM WERE FOR JUST UPDATED.
UH, JACK, IF YOU WANT TO INPUT ANY, I I HAVE TO APPEAL.
I I DON'T, I'LL TALK ABOUT, OKAY, LEMME GET THEM.
WELL IT HAS TO DO WITH COG, DIDN'T IT? YEAH.
TRANSPORT SEATS AND DIFFERENT THINGS.
THAT'S THE UH, AIR CHECK GRANT WE GOT THE MONEY IN AND THEN WE SEND IT TO NET CO.
AND THEY DO THE UH, OH ON THE AUTO BILL AIR CHECK BILL THEIR PRESENTATION, IF YOU REMEMBER, HE BROUGHT IT TO COURT AND WE HAD LET YOU KNOW THAT WE'RE GONNA GET THE 275,000.
IT'S THIS REALLY A PASS THROUGH TO THEM BECAUSE THEN THEY, UM, HELP THE PEOPLE IN COFFEE COUNTY THAT HAS TO GET YOU REMEMBER THAT DOWN? YES, SIR.
CAN I JUST GIVE THIS TO YOU? SO CHECK WHERE THEY WENT TO DECIDED? YES.
SOME OF THE COURTROOM, UH, YES SIR.
USUALLY JACK SAYS US IF THAT'S WHAT IT IS.
WE KIND REVIEWED THOSE LAST WEEK.
I REMEMBER THERE WAS CONVERSATION, DIFFERENT CEILING AND THERE'S A FLAG.
OH, THE BOXES UP THEY BEEN PUT UP.
[03:00:06]
ASK A QUESTION WHEN YOU GUYS ASK ME.YOU GOT SOME MINOR BUDGET FOR I IN THE PARAMETERS OF THAT, BUT HOLD ON A MINUTE.
I KNEW YOU WERE GONNA WHAT PAGE WAS THAT ON CONTRACT.
THIS ONE RIGHT THERE WAS, THAT WORKS.
THIS ONE WAS CASE AND THE FEE WAS REDUCED TURNAROUND.
WE, WE GOT A CHECK FROM NET, UM, ON OUR CONSOLE FOR THE, THE 9 1 1 MISSION CRITICAL OF 118,000 AND THEY GIVE US ADDITIONAL 25,000 FOR CAN'T RECORDER.
SO WE HAVE PUT THAT CHECK, CODED IT FOR, UH, RONNIE'S OFFICE TO PUT BACK IN FUND 11 BECAUSE THAT WAS THE MISSION CRITICAL CONSTRUCTION ACCOUNT AND MAKE SURE WE GET IT, UH, CODED CORRECTLY AND THEN WHATEVER Y'ALL NEED THAT MONEY FOR TO HELP FINISH THAT AREA.
SO WE'VE GOT SOME PARKING LOT ISSUES, SOME BRAND ISSUES AGAIN OUT THERE.
CAN WE GET THAT BACK ROOM PAINTED? THE COMPUTER ROOM, THE COMPUTER ROOM JACK, WE DID NOT SEALED.
SHOULDN'T THAT BE SEALED OFF OR DUST? THE REASON WHY WE HAVE ANTS IN THERE RESOLVE CONDITION WITH COOLING IN AND WHEN THE ARCHITECT GREW IT UP AND WE WERE, THE PROCESS FUNDS, THAT DECISION WAS MADE BY THE ARCHITECT AND ALL THOSE WHAT ROOM WE TALKED, WE'RE TALKING ABOUT THE EQUIPMENT ROOM BACK, THE EQUIPMENT ROOM.
ALL THE COMPUTER SERVERS THAT IT NEEDS TO BE PAINTED OR IT'S JUST BARE SHEET ROCK WALL.
THAT'S ACTUALLY A LEFT SHEET ROCK BRICK WALL.
WALL BRICK WALL WILL BE WORSE.
IT'S A CONDENSATION ON THE INSIDE.
THAT'S WHY, THAT'S WHY WE HAVE A LEVER UNIT TWO LEVER ADMINISTRATION.
DO I HAVE A MOTION TO PAY THE BILLS? MOTION.
MOTION FROM COMMISSIONER ALLEN? DO I HAVE A SECOND? SECOND.
COMMISSIONER SHANE SECOND MOTION.
MOTION TO ADJOURN THE MEETING FOR YOU.
I JUST WANT TO GIVE YOU AN UPDATE WORKING WITH THESE, UM, BUDGET ONE ITEM TRANSFERS.
UM, THE GENERAL FUND CAME IN ABOUT $23,000 SHORT OF WHAT WE EXPECTED TO RECEIVE AND WHAT WE HAD IN BUDGET, WHICH IS EXCELLENT.
AND UH, THE GENERAL FUND EXPENDITURES CAME UP ABOUT, CAME UNDER ABOUT 700,000.
SO WE'VE DONE PRETTY GOOD LAST YEAR.
SO THANK Y'ALL FOR WORKING WITH US ON EVERYTHING.
COMMISSIONER PHILLIPS MAKE THE MOTION.
COMMISSIONER ALLEN SECOND MOTION.
THOSE OPPOSED WILL SEE YOU UP HERE.