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KAMAN COUNTY COMMISSION COURT MEETING NOVEMBER MONDAY, NOVEMBER 23RD.WE ARE GOING OPEN WITH A PRAYER BY TWO MEMBERS OF, LORD, THANK YOU FOR THE BEAUTIFUL WEATHER, THE SEASONAL WEATHER THAT YOU BESTOWED UPON US, AND WE APPRECIATE THAT AND ENJOY THE RAIN.
UH, WE THANK YOU FOR THE OPPORTUNITY TO SERVE OUR CITIZENS HERE, TON COUNTY PLACE, THEIR TRUST IN US.
UH, WE PRAY FOR YOUR WISDOM, YOUR GUIDANCE THAT WE DO THE BUSINESS TO YOUR LIKING AND TO OUR CITIZENS.
WE ASK FOR PROTECTION FOR OUR FIRST RESPONDERS AND OUR MILITARY PERSONNEL, ESPECIALLY THOSE OVERSEAS.
UH, THEY HELP OUR ALLIES IN EUROPE AS THEY FACE SO MANY CHALLENGES TODAY.
AS ALWAYS, WE, UH, PRAY FOR THE, THE FAMILIES OF OUR WOUNDED WARRIORS AND, AND FAMILIES, SO FALL AND SOLDIERS.
AND TODAY WE HAVE A SPECIAL PRAYER FOR JUDGE TIGER THAT PASSED AWAY.
WE, WE PRAY FOR HIS PEACE ON HIS FAMILY, UH, AS HE SERVED SUCH DILIGENTLY CALL COUNTY.
AND WE ALSO ASK THAT YOU LOOK OVER ALL OF OUR CITIZENS AS THEY TRAVEL FOR THANKSGIVING SEASON, AND, UH, PRAY FOR THEIR SAFETY AND THEIR SAFE RETURN AFTER THE HOLIDAY SEASON, UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH STANDS, ONE NATION UNDER GOD IN INDIVISIBLE WITH LIBERTY AND JUSTICE, ALL HONOR TEXAS FLAG.
I PLEDGE TEXAS STATE UNDER GOD ONE AND ALL, UH, IN YOUR PACKET.
ITEM NUMBER ONE, CORRESPONDENCE.
WE HAD TWO ITEMS AND INVITE TO THE GROUNDBREAKING 2015 9:30 AM ALSO, UH, INVITE FROM THE MASTER GARDEN ANNUAL APPRECIATION DINNER TO BE HELD MONDAY, DECEMBER, WE'LL MOVE ON.
AGENDA ITEM MAY IS ACCEPTANCE OF MEETING MINUTES FOR NOVEMBER 9TH, 2015 AND NOVEMBER THE 16TH.
PRECINCT ONE AND PRECINCT ONE.
ITEM C DOES CONSIDER AGREEMENT WITH THE CITY OF OAK ROAD MAINTENANCE PRECINCT.
MORNING GENTLEMEN, THIS YEAR WE'RE HOPING TO COLLECT $31,735,972, 97% OF THAT
OKAY, IN THE MONTH OF OCTOBER, WE COLLECTED FOR MS AND IO UH, A TOTAL OF $54,276 AND FOR, UH, ROAD AND BRIDGE, A TOTAL OF, UH, $9,032.
YOU WILL NOTE THAT THIS MONTH WE DID HAVE A ROLLBACK, UH, FOR ONE PIECE OF PROPERTY IN 40 AND IT WAS ABOUT 1.6 ACRES.
I DO HAVE THIS, IF YOU WOULD MIND PASS THIS TO, UH, COMMISSIONER
AND OTHER THAN THAT, UM, YOU JUST MIGHT NOTE THAT FROM PREVIOUS, UH, FORMS, IT USED TO BE A LITTLE LINE ITEM HERE CALLED THE OVERAGES.
WE REMOVED THAT 'CAUSE WE NO LONGER HAVE THAT ISSUE WITH OUR NEW TAX SYSTEM.
UH, SO, AND IF YOU TRY TO ADD EVERYTHING TOGETHER AND SAY IT'S OFF EASEMENT HERE AND THERE, UM, JUST BECAUSE WE HAVE NO PLACE TO ACCOUNT FOR COMMISSIONS THAT GO TO
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THE APPRAISAL DISTRICT WHEN THEY HAVE RENDITION PENALTY, UH, WHEN SOMEBODY DOESN'T PROPERLY CLAIM WHAT THEY'RE SUPPOSED TO FOR THEIR OWN BUSINESS OR FOR THEIR BUSINESSES, AND THEY LATER CAME NOT DOING THAT ON TIME, THERE'S A 5% OF THAT PENALTY GOES TO THE APPRAISAL DISTRICT COMMISSION CATCHING THAT AND PICKING THAT UP.SO IT, IT REALLY OVER THE COURSE OF AN ENTIRE YEAR ONLY AMOUNTS AROUND $6,400.
SO LIKE THIS MONTH IT WAS LIKE 86 CENTS FOR A GENERAL FUND AND 15 CENTS FOR THE ROAD BRIDGE.
SO THOSE WILL NOT BE INCLUDED ON YOUR REPORTS IN THE FUTURE BECAUSE THEY'RE SMALL AMOUNTS.
UH, BUT YOU'LL SEE WHAT YOU ACTUALLY THOUGHT ON THIS REPORT.
SAY NUMBER FOUR IS TREASURERS RUN REPORT FOR OCTOBER.
MR. HALL, HIM, WAS THERE ANYBODY THAT SIGNED UP? WAS THERE ANYBODY THAT SIGNED UP TODAY? NO, SIR.
GUESS THE TREASURER'S REPORT FOR THE MONTH OF OCTOBER, 2015, I BELIEVE PACKET, THE GENERAL FUND BEGINNING CASH BALANCE WAS 2 MILLION 9 77 8 81 POINT 89.
I'VE HANDED YOU A MONTHLY REPORT FROM THE COUNTY TREASURERS FROM MARCH OF OCTOBER.
THE GENERAL FUND CASH VALUE BEGINNING WAS 2 7 8 8 9.
THE RECEIPTS WERE 1,000,066, SIX POINT EIGHTS FOR THREE SIX.
AND SO THIS IS FUND 10 GENERAL FUND CASH.
SO, UH, FOR THE FIRST PAYMENTS IN NOVEMBER, CLEARLY WE WERE STARTING TO DIP INTO THE POOL CASH.
AND UH, THAT THERE IS, I DON'T THINK, I THINK THE GENERAL CONSENSUS IS THERE WILL BE NO NEED TO BORROW RUNNING.
AND, UM, WE'RE NOVEMBER, YOU JUST HEARD A TAX ASSESSOR, COLLECTORS REPORT REGARDING TAX RECEIPTS.
I SEE THE NOTE HERE THAT SAYS FUND, IT'S NO LONGER SEGREGATED.
SO WE CAN ACTUALLY WORK OFF OF THAT MONEY.
THAT MONEY IS IN THE POOL BALANCE.
AND THEN, SO IF THAT WAS 899,000, WE COULD, UH, DISCUSS THAT FIVE THAT TO BE, TO BE REPLENISHED THROUGH TAX RECEIPT.
AND, UH, YOU KNOW, THE, I WANT EMPHASIZE THE INTEREST ON THE BANK ACCOUNTS OF, UM, 9,000 2 0 9 25.
ALL OF THAT IS IN OUR POSITORY ACCOUNT.
YOU DON'T HAVE ANY MORE QUESTIONS? DO I HAVE A MOTION TO ACCEPT? WELL, MAY I CONTINUE THE BEFORE COMMISSIONER? OKAY.
MAY, UH, THE LAST TREASURER'S REPORT, I INDICATED TO THE COURT THAT I WOULD BE HAND REVIEWING THE DISBURSEMENTS FOR A PERIOD OF TIME AS WE WERE MIGRATING EMPLOYEES.
AND I WANT TO GIVE YOU AN UPDATE.
I, I, I REALLY WANT TO, UM, TAKE THIS TIME TO
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HELP OUR PURCHASING AGENT JACKSON SEBASTIAN AND OUR AUDITOR, UH, KAREN CLE.UM, THE, THE DILIGENT EMPLOYEES COUNTY'S VERY FORTUNATE TO HAVE 'EM.
AND AS YOU ALL ARE AWARE, YOU KNOW, THEY, UM, OR UH, HIRED RECOMMENDED FOR THE POSITIONS BY, UH, OUR STATE DISTRICT JUDGES LED BY THAT TOO.
AND WHEN I, WHEN WE CAME IN JANUARY, THEN THERE WAS SOME DISCUSSION ABOUT THE CREDIT CARD POLICY AND, AND ISSUES RELATED TO THE HISTORY OF CREDIT CARDS.
SO I, THAT WAS ONE AREA WHERE I FELT LIKE I WANTED, NEEDED TO START BY EXPRESSING SOME INTEREST.
AND YOU CAN SEE THAT, UM, WHAT WE'RE GONNA DO, I'M GONNA ASK THAT YOU BEAR WITH ME.
I'M GOING TO FLASH THROUGH AND RUN THROUGH THESE HIGHLIGHTS WITH YOU TO LAY OUT A NARRATIVE.
SO ON FEBRUARY 18TH, JACK RESPONDS TO ME THAT YES, HE IS IN CHARGE OF THE CREDIT CARD, UH, ACTIVITY.
AND UH, AN EMAIL FROM KAREN TO ME, UH, REEMPHASIZED THAT TO PAGE TWO.
UH, JACK INDICATED THAT THERE, YES, THERE IS A WRITTEN CREDIT CARD POLICY AND YOU KNOW, THAT POLICY IS IN THIS PACKET THAT I HAVE FOR YOU.
AND ALL OF THIS EMAIL DIALOGUE, UH, STARTED WITH ME FOLLOWING UP ON THE SEPTEMBER 30TH, 2013 AUDITOR'S COMMENTS REGARDING, UH, CREDIT CARD USAGE.
YOU KNOW, WE WERE THINKING THAT, YOU KNOW, CREDIT CARD POLICY IS THE CITI BANK CARD, UH, THAT THE COUNTY HAS.
AND PAGE THREE OF INFORMATION THAT JACK GAVE ME REGARDING THOSE CARDS.
THEN PAGE FOUR IS ONE OF THE CARDS.
AND I WANT POINT OUT TO THE COMMISSIONERS BECAUSE I BELIEVE THAT YOU'VE GOT TO RISE UP, UM, WITH THE DEPARTMENT HEADS THAT YOU SUPERVISE TO GET US IN COMPLIANCE WITH OUR CREDIT CARD POLICY HERE.
I DON'T WANNA FOCUS ON ANY, UH, PEOPLE, PLACES OR THINGS.
WE'RE JUST DEALING WITH FACTS HERE.
ON PAGE FOUR, CREDIT CARD OF 57 76, THAT'S PAST DUE.
PAGE FIVE, WE HAVE FINANCE CHARGES OF 4 39.
PAGE SIX IS THE SECOND HOME DEPOT CARD, OR IT IS THE SAME HOME DEPOT CARD.
SECOND MONTH IT HAS FINANCE CHARGES.
PAGE SEVEN SHOWS YOU THAT WE HAVE AT LEAST TWO HOME DEPOT CARDS OUTSTANDING.
PAGE EIGHT IS AN AMAZON CARD THAT HAS FEES, CHARGES, AND INTEREST CHARGES ON IT.
PAGE NINE WAS THE CURRENT MONTH CHARGES THAT ACCOMPANIED THAT AMAZON CARD.
AND PAGE 10 IS THE CHECK THAT PAID THAT.
UM, AND AGAIN, UH, ONCE THAT WAS HIGHLIGHTED, EVERYBODY'S BEEN VERY RESPONSIVE.
OKAY, UH, THIS IS JUST GIVEN WITH SOME FACTS THAT WE GOTTA GET OUT.
UH, TRACTOR SUPPLY, UH, THAT CARD ACTUALLY RUNS WELL AND I'VE SHOWED YOU ON PAGE 11.
SO YOU CAN SEE IT HAS, HAS NO CHARGES AND NO LATE FEES.
THAT'S WHAT WE'RE EXPECTING BASED UPON THE POLICY.
THAT IS ON PAGE 12, THAT THE POLICY IS THE PURPOSE IS THE LIMITS, THE USE OF COUNTY ISSUED CREDIT CARDS PROVIDED TO CERTAIN PERSONNEL IN ORDER TO MAKE PURCHASES OF GOODS AND OR SERVICES AND WORK STOP SITUATIONS.
THAT'S THE PURPOSE OF THE POLICY.
AND IF YOU GO TO PAGE 14, UH, THE CARD HOLDER IS TO INFORM THE VENDOR THAT GOODS AND SERVICES ARE ON THE TAX EXEMPT STATUS.
WHEN WE FIRST EXAMINE SOME OF THESE TRANSACTIONS, WE HAD SOME SALES TAX ISSUES AND WE'VE HAD SOME SALES TAX ISSUES THAT WE'VE DISCUSSED.
AND I THINK TO ONE THING TO MITIGATE SALES TAX ISSUES IS IF WE STORE IT IN AN ACCOUNT, PROPERLY LABEL IT AS SALES TAX PAID WHEN YOU GET THAT MONEY BACK FROM THE STATE CONTROL.
SO, BUT WHERE IT IS NOW, IT'S BEING RECORDED IN WITH THE GOODS THAT WERE PURCHASED.
AND SOME COULD DISCUSS THAT THERE MIGHT BE A, YOU KNOW, AN ISSUE 'CAUSE IT WASN'T A GOOD AND SERVICE PURCHASE, IT WAS THE SALES TAX PAID.
UH, PAGE 16, UH, WHEN THE PURCHASE IS MADE OVER THE COUNTER, THE CARD HOLDER SHALL RETAIN THE INVOICE AND ORIGINAL CUSTOMER COPY OF THE CHARGE RECEIPT.
AND THE SECOND THING IS THE CARD HOLDER SHALL CHECK EACH TRANSACTION LISTED AGAINST YOUR RETURN PURCHASING LOG RECEIPTS AND ANY SHIPPING, SHIPPING DOCUMENTS TO VERIFY THE MONTHLY STATEMENT.
PAGE 17, THE APPROVING SUPERVISOR SHALL CHECK THE CARDHOLDERS MONTHLY STATEMENT PURCHASING LOG IN FIRM OF THE CARDHOLDER
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THAT THE FOLLOWING ITEMS AS A MINIMUM EXIST.RECEIPTS EXIST FOR EACH PURCHASES THE GOODS WERE RECEIVED FOR THE SERVICES THAT WERE PERFORMED.
PAGE 18, UH, MORE THAN TWO REMINDERS TO A CARD HOLDER THAT AN APPROVED MONTHLY STATEMENT IS DELINQUENT WILL BE GROUNDS FOR WITHDRAWING THE CREDIT CARDS FROM THAT USER.
PAGE 19 IS THE AGREEMENT THAT THE EMPLOYEE SIGNS HAVE CUSTODY OF A CARD.
PAGE 20 IS A PURCHASING LOG THAT'S DISCUSSED IN ONE OF THE ITEMS. AND THERE WE'RE GOING TO STOP, UH, GENTLEMEN, UH, YOU CONTROL THE DEPARTMENT HEADS.
UM, AND I BELIEVE THAT ELECTED OFFICIALS THAT, UH, WILL ALWAYS WANT COMPLY FOR GIVING INFORMATION.
AND AGAIN, I TOLD YOU THAT I WOULD KEEP YOU INFORMED WHAT I SEE AS A REVIEW CHECKS.
UM, YOU KNOW, BECAUSE I BELIEVE THE CREDIT CARD POLICY'S THERE TO BE FOLLOWED.
I'LL PROBABLY HAVE SIGNED THE LAST CHECK I WANT TO SIGN.
I PROBABLY SIGNED THE LAST CHECK I'M GOING TO SIGN THAT ISN'T IN COMPLIANCE WITH THE CREDIT CARD POLICY WHERE I'M ABLE TO SEE EVERY RECEIPT AND WHERE I'M ABLE TO SEE THOSE PURCHASING LAWS PROPERLY FILLED OUT.
IF YOU DON'T WANT THE PRO PURCHASE, THE PURCHASING CREDIT CARD POLICY APPLIED, THEN WITHDRAWAL.
UM, NOW THEN MOVING ON PAGE, THE NEXT BIT OF GUIDANCE THAT I NEED IS REGARDING STALE INVOICES.
AND I DON'T WANT TO FOCUS ON ANYTHING OTHER THAN THE DATES OF THESE INVOICES.
THIS INVOICE STATE ON PAGE 21 IS FROM NOVEMBER 12TH, 2014.
THE SECOND INVOICE IS OCTOBER 6TH, 2014.
PAGE 23, THE INVOICE IS MARCH 4TH, 2015.
AND PAGE 24 IS AUGUST 10TH, 2015.
UH, UM, YOU KNOW, THESE INVOICES WERE APPROVED FOR PAYMENT.
UH, I'M JUST INFORMED THE COURT THAT WE HAVE STABLE INVOICES THAT ARE ARRIVING.
THIS IS NOT THE FIRST TRANCHE OF THESE.
I'LL LET THE FIRST TRAN OF THOSE GO WITHOUT THE COMMENT THINKING, OKAY, THAT'S A GOOD CLEANUP, BLAH, BLAH BLAH.
SO, UM, UM, JUST IF INFORMATION THAT I BRING TO YOU IS NOT USEFUL AND ON INDIVIDUAL BASIS, JUST LEMME KNOW.
IT'S NOT USEFUL TO, IF THE INFORMATION IS USEFUL.
UM, PART OF IT IS THEY'RE NOT BRINGING THEIR RECEIPTS IN.
THEY'RE NOT LETTING THE COMPANIES KNOW THAT THEY ARE TAX EXEMPT.
UH, WHEN WE CATCH 'EM IN OUR OFFICE, WE GO AHEAD AND SEND, REMOVE IT.
WE HAVE SOME CREDITS COMING IN, UM, AND WE HAD SOME LATE FEES COMING IN BECAUSE PEOPLE DO RETURN THEIR STUFF AND APPROVE IT, SIGN OFF ON IT, AREN'T THEY'RE SUPPOSED TO.
UH, JACK DID SEND AN EMAIL OUT TO THE CREDIT CARD USERS AND TOLD HIM THIS IS THEIR LAST WARNING.
HE, THIS IS REALLY NOT ON THE AGENDA.
IT COMES BACK FROM THE AGENDA.
LET'S GO BACK TO THE ORIGINAL.
OKAY, I'LL SECOND ACCEPT COURT.
THANK DISCUSS REAPPOINTED DR. WILLIAM J. PARKER AS THE LOCAL HEALTH AUTHORITY FOR TOMAN COUNTY, TEXAS FOR A TWO YEAR TERM.
UH, I MOTION WAS MADE BY MR. ALLEN SECOND BY COMMISSIONER FAVOR.
YES, HE WAS ONE OF THE ISSUES ON THE I AUDIT.
HE HAS SINCE COME IN AND SIGNED UP AS AN EMPLOYEE.
SO HE'S ON SALARY CHECK ONCE A MONTH.
WE'RE GONNA SORRY, GONNA WHAT SIR? I'M CAN'T HEAR YOU.
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EMPLOYEE.AND HE DOES GET NOW EMPLOYEE TOO.
RIGHT? AND THEN HE GETS THE 10 LINE NOW ON SEPARATE? NO, HE WOULD GET A W2.
ITEM NUMBER SIX IS DISCUSSED AND CONSIDER APPROVAL RENEWAL OF JOINT INTERLOCAL COOPERATION AGREEMENT FOR OUR FULL-TIME LAW ENFORCEMENT PATROL SERVICES BETWEEN KAMAN COUNTY AND KAMAN COUNTY.
AND OCTOBER 1ST, 15 THROUGH SEPTEMBER.
YOU ANY QUESTION? IT'S THE SAME ONE ALREADY.
I HAVE A MOTION MADE BY, UH, MR. PHILLIPS, SECOND BY COMMISSIONER.
A ITEM NUMBER SEVEN IS DISCUSSING CONSIDER EXCEPT CONCEPT PLANS FOR SUNSET.
YEAH, THIS, THIS IS A, YOU'VE GOT, DID Y'ALL GET YOUR MATERIAL AND, AND THE CHAIN IS AND EVERYTHING.
UH, BASICALLY WHAT THIS IS MRAM UH, BOUGHT SIX EXISTING LOTS ON OLD SUBDIVISION.
UM, HE HAD REFL THEM TO MAKE NINE LOTS OUT OF THE SIX.
AND THE WATER SUPPLY COMPANY SAID THEY WILL FURNISH THE NEEDLE.
AND, UH, IT DOES MEET ALL OF THE REQUIREMENTS, UH, FOR OUR CHECKLIST.
THIS IS JUST THE CONCEPT PLAN.
THE NEXT STEP WILL BE THE PRELIMINARY PLA, WHICH WILL BE REVIEWED BY THE ENGINEERING DEPARTMENT.
UH, AND IT DOES HAVE THE TOPO MARKINGS ON EVERYTHING.
SO THAT'S ALWAYS BEEN AN ISSUE IN THE PAST.
AND ONCE WE APPROVE THIS, THEN YOU WILL MEET WITH THE PRELIMINARY FIRM AND THEY'LL UH, VERIFY THAT THE PRELIMINARY PLAT DOES MEET ALL THE REQUIREMENTS AND Y'ALL FEE TO THE CLERK'S OFFICE.
SO REBECCA, DO YOU HAVE ANY COMMENTS? MY ONLY COMMENT ON THAT IS THAT, UM, WHEN I TALKED TO THE COUNTY ENGINEER THIS LAST WEEK, SHE SAID IF IT IS A, A RE PLAT OF AN EXISTING SUBDIVISION PLAT THAT THERE MAY BE A POTENTIAL, UM, TO, FOR IT TO FALL UNDER, UH, A FINAL PLAT.
SO YOU, YOU MIGHT BE ABLE TO JOHN
I JUST ASKED THE COMMISSIONER TO CHECK CALLS HER MILLER ROAD BEING YEAH, YEAH.
CHECK WITH, UM, JENNY PZA AND SHE SHOULD BE ABLE TO GET THAT INFORMATION.
DO YOU WANT TO CHECK WITH HER? IS THERE COUNSEL? OR? I CAN.
AND I CAN SEND YOU HER RESPONSE.
I RATHER GO, SHE HAS ANY LEGAL QUESTIONS.
I MAKE A MOTION THAT WE, UH, ACCEPT, ACCEPT THE CONCEPT PLAN FOR SUN SUNSET SUBDIVISION LOCATED ACROSS THE COUNTY PRECINCT MOTION.
MOTION WAS COMMISSIONER TO ACCEPT THE CONCEPT.