* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UH, [00:00:01] A REGULAR MEETING, UH, WITH THE, UH, KAMAN COUNTY, UH, COURT. TODAY IS MONDAY, MAY THE 23RD. IT'S NINE O'CLOCK, AND OF COURSE, WE'RE MEETING UPSTAIRS DUE TO THE, UH, EARLY VOTING, OR NOT THE EARLY VOTING, BUT THE ELECTION THAT WILL BE HELD TOMORROW, DOWNSTAIRS, AND YOUR MEETING ROOM. WE APPRECIATE ALL OF YOU BEING HERE TODAY. AND IF YOU, UH, UH, HAVE AN OPPORTUNITY OR DO NOT PICKED UP AN AGENDA, THERE'S SOME ON THE TABLE THERE IF YOU WISH TO, UH, ADDRESS THE COURT ON AN ITEM THAT IS LISTED ON THE AGENDA. UH, PLEASE, UH, PLEASE FILL OUT ONE OF THOSE FARMS AND GIVE IT TO THE COUNTY CLERK, UH, IN THE BACK. AND SHE WILL PROCESS THAT LEAVE TO US WHERE WE CAN, UH, UH, HEAR FROM YOU A LITTLE BIT LATER, UH, ON DURING, WHENEVER, WHATEVER THE ITEM IS YOU WISH TO ADDRESS. SO, UH, I'VE ASKED, UH, COMMISSIONER ALLEN TO GIVE THE, UH, IMPLICATION. AND IF YOU WOULD, PLEASE STATE, WHILE WE'RE SO THANKFUL FOR THIS DAY, THAT WE CAN COME HERE TO DISCUSS THE BUSINESS OF THE COUNTY. AND WE PRAY THAT THE DECISIONS THAT WE MAKE WILL BE DONE WITH THE WISDOM AND ACKNOWLEDGE THAT YOU'VE, UH, GIVEN TO EACH AND EVERY ONE OF US. BUT THAT A SPECIAL PRAYER FOR OUR KAREN'S HUSBAND IS WE DON'T KNOW WHAT THE EMERGENCY IS, BUT WE PRAY THAT IT'LL BE OKAY. AND THIS TIME OF YEAR, ELECTIONS COME OFF, UH, FOR OUR LOCAL AND FOR OUR NATION. WE PRAY THAT YOU GIVE US THE GUIDANCE THAT WE NEED TO SELECT THE RIGHT PEOPLE TO PUT YOU FIRST, UH, IN EVERYTHING THAT THEY DO, AND SEEK YOUR WISDOM. CONTINUE TO BLESS OUR COUNTRY AS YOU ALWAYS HAVE, AND KEEP US SAFE, ESPECIALLY FROM, AND YOUR SON'S PRECIOUS NAME, AMEN. I FLAG OF THE UNITED STATES OF AMERICA AND SEE THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER INDIVISIBLE WITH LIBERTY AND JUSTICE. FOR ALL HONOR, HONOR OF THE TEXAS FLAG, I PLEDGE ALLEGIANCE TO BE THE TEXAS ONE STATE UNDER GOD. ONE, AN INDIVIDUAL TO INTRODUCE ONE PERSON. I'LL FIND IT HERE. UH, I WANTED TO INTRODUCE PHIL, UH, MAJOR. UH, PHIL IS THE PUBLISHER OF THE, UH, TER TRI, AND HE'S HERE TODAY, TRIBUNE, AND I GUESS THE CALL FOR HAR AS WELL. STEVE DICKON, I UNDERSTAND HAS LEFT POSITION TODAY. SO WE'D LOVE TO HAVE YOU WITH US. AND NOT SURE WHETHER WE HAVE ANY OF THE OTHER COMMISSION GIVE HERE OR NOT. ARE YOU, UH, ASSISTANT YEAH. AND IF YOU STAND AND INTRODUCE YOUR, OR HAVE REBECCA YEAH. WHATEVER YOU'D LIKE TO DO. OKAY. UM, KAREN LEY IS OUR NEW A DA, WORKING IN CIVIL DEPARTMENT. SO FEDERAL, PLEASE WELCOME HER. ALL RIGHTY. UH, AS FAR AS ROUTINE CORRESPONDENCE, UH, THE ONLY THING I HAVE, AND I BELIEVE THE COMMISSIONER, YOU DO HAVE A COPY OF IT, OF THE, UH, MONTHLY SALES TAX REPORT FOR THE MONTH OF APRIL FOR ALL OF OUR, AND, UH, YOU LOOK AT THAT, UH, AND I THINK ALL OF OUR CITIES, MOST ALL OF THEM ARE UP AND PRETTY HEALTHY GAIN IN SOME OF THEM TOO. SO THAT'S ALWAYS A GOOD SIGN FOR OUR COUNTY AND, UH, WANTED YOU TO BE, UH, ONE, YOU'LL BE AWARE OF THAT. UH, THE NEXT ITEM IS THE, UH, UH, CONSENT AGENDA. AND, UH, YOU HAVE, UH, FOUR ITEMS. WE HAVE FOUR ITEMS. UH, THE ACCEPTANCE OF THE MEETING MINUTES FOR APRIL THE 25TH, 2016, MAY THE SECOND, 2016, MAY 9TH, 2016, MAY THE 10TH, 2016. ITEM B IS TO DISCUSS AND CONSIDER APPROVING BOND OF DENNIS JONES AS JUDGE OF THE, UH, COUNTY COURT AT LAW, LEFT WHILE ALL THREE OF THE FLAG. ITEM C IS TO DISCUSS AND CONSIDER APPROVING REQUEST FROM THE FARMER'S ELECTRIC PROPERTY TO CONSTRUCT AN ELECTRICAL POWER DISTRIBUTION FACILITY ACROSS ADAMS TRAIL IN, UH, COLTON COUNTY PRECINCT. NUMBER TWO. AND THEN, UH, TO DISCUSS THESE IS TO DISCUSS, CONSIDER APPROVING DE UH, LRR JUNIOR. I'M SURE I DIDN'T, PRONOU AS A RESERVE. DEPUTY CONSTABLE COUNTY PRECINCT CONSTABLE OFFICE. UH, ANYBODY HAVE ANY QUESTIONS? YES, ADAM C SHOULD BE PRECINCT FOUR. PRECINCT TWO, [00:05:01] PRECINCT FOUR. THIS, ADAM, CORRECT. THIS, ADAM, YOU GAVE ME ONE. NOT ON PRECINCT. FORGET THAT. PRECINCT TWO WE'RE GOOD, MR. OKAY. ALRIGHT. AND I'D LIKE TO, UH, MAKE A MOTION TO APPROVE A PC AND THIS TABLE ITEM B TILL WE HAVE OUR BUDGET. OKAY. ANYBODY ELSE HAVE ANY, UH, THING THEY WOULD LIKE TO ADD BEFORE WE VOTE? ALRIGHT. THE MOTION IS, IS THAT WE ACCEPT ITEMS A BBC AND, UH, DO NOT APPROVE ITEM D TABLE. THAT, UH, EVERYBODY UNDERSTAND THAT? YEP. FAIR TO SAY. AYE. AYE. THOSE OPPOSED SECOND. I'M SORRY. I DID NOT GET THE SECOND YEAR, YOUR HONOR. THANK YOU, COMMISSIONER RU. ALRIGHT. RIGHT. UH, THE NEXT IS TO RECOGNIZE CONSTABLE JASON JOHNSON, COMPLETING THE CONSTABLE LEADERSHIP COLLEGE. AND, UH, CONSTABLE, IF YOU'LL STAND UP HERE, I WANT TO PRESENT THIS TO YOU. UH, JASON HAS, UH, ATTENDED, UH, THIS BILL BLACKWOOD LAW ENFORCEMENT MANAGEMENT INSTITUTE OF TEXAS. AND I BELIEVE YOU COMPLETED A HUNDRED, UH, HOURS, IT LOOKS LIKE. THAT'S CORRECT. AND, UH, THROUGH THE TEXAS CONSTABLE COLLEGE, AND THIS IS THROUGH SAM HOUSTON, UH, STATE UNIVERSITY, UH, PRESENTED, UH, BY THEM ON MAY 6TH, CLASS NUMBER 12. SO, UH, THIS IS A LOT OF WORK AND EFFORT. A HUNDRED HOURS. IT WAS A LOT OF WORK. AND WE CONGRATULATE YOU. I'M SORRY, THIS IS MY NEW WIFE. JUST GOT MARRIED THURSDAY. SO , AMANDA, HOLLER. ALL RIGHT. NOW NUMBER FOUR IS TANYA , OUR TAX ASSESSOR TO, UH, PRESENT HER ANNUAL, OR NOT ANNUAL, BUT HER MONTHLY REPORT. OKAY. I COLLECTED FOR OUR GENERAL FUND. THIS LAST MONTH WAS 234,000 172 IN M AND O AND 26,400 AND SOME IN, UM, INS AND $39,310 IN DELINQUENT TAXES FOR, UM, SOMETHING I WOULD ALSO NOTE HERE IS, UM, $1,250 IN ROLLBACK TAXES. THAT WAS TWO ONE AND A HALF ACRE LOTS AND ONE 15 ACRE LOT NEAR THE ROCKWELL COUNTY AREA. AND THAT GIVE ANOTHER 12 $50 FOR, UH, GENERAL FUND FOR ROLLBACKS. SO THE TOTAL COLLECTED, UH, YEAR TO DATE, $30,430,903 FOR, UH, GENERAL FUND FOR THE ROAD BRIDGE COLLECTED $44,794 THIS MONTH. AND 5,300 AND DELINQUENT TAXES FOR TRAVEL COLLECTIONS OF YEAR TO DATE ON ROAD BRIDGE OF $5,304,329. AND THEN SOME MONEY FOR ROLLBACKS, ALSO FOR ROAD BRIDGE. ARE THERE ANY QUESTIONS ON THIS NEXT STATEMENT? QUESTION FROM ANYBODY? QUESTION. RIGHT ON SCHEDULE. MOTION TO ACCEPT MOTION. PHILLIPS, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. ITEM NUMBER FIVE IS TO DISCUSS AND CONSIDER PROVING A RESOLUTION OPPOSING FINAL ADOPTION OF A PROPOSED RULE CHANGE TO CHAPTER 2 17 2 17 OF THE TEXAS ADMINISTRATIVE CODE REGARDING VEHICLE TITLE AND REGISTRATION FEES. AND I BELIEVE EVERYBODY HAS A COPY OF THAT. ER YOU WANNA TELL US A LITTLE BIT ABOUT THAT? YES. UM, DMD IS DRIVEN AND PICKED US OFF, OFF THE SIDE AND THEN TOLD, FIND A WAY TO SUPPORT YOURSELF. SO THE WAY THEY'RE FUNDED TO SUPPORT THEMSELVES IS TAKE THE MONEY AWAY FROM THE COUNTY TAX ASSESSORS THAT THEY'RE GIVING 'EM PROCESS, THEIR REGISTRATIONS, OUR REGISTRATIONS. AND UH, THEY HAVE DECIDED, ONE OF THE BIG THINGS THAT THEY'VE DECIDED THAT WILL HURT US THE MOST IS THEY BELIEVE OVER THE NEXT FIVE YEARS ONLINE REGISTRATIONS WILL GO UP TO 50%. AND SO THEY'RE GONNA TAKE ONLINE REGISTRATIONS AND WHERE THEY NOW GIVE US A DOLLAR 90 TO PROCESS, UH, EACH ONLINE REGISTRATION, UH, THEY'RE GONNA GIVE US A QUARTER INSTEAD. AND [00:10:01] WE STILL HAVE TO DO THE WORK OF, OF LOOKING AT IT ONLINE AND CHECKING IT AND MAKING IT RIGHT AND FIXING IT. AND THEN ONCE WE TELL THEM EVERYTHING'S GOOD, THEY DROP THE PLATE AND ENVELOPE AND MAIL IT AND THEY GET THE REST OF THE MONEY, WE GET A QUARTER. WELL, THEY'RE ACTUALLY GONNA MAIL IT THOUGH. THEY'RE ACTUALLY GONNA MAIL IT SO THAT IT DOES SAVE SOME MAIL COSTS. I BE MAIL. NO, BUT EVEN THEY HAVEN'T THOUGHT ABOUT THAT. WELL, MESSED UP SOMEWHERE. THEY, THEY'RE PROBABLY, THEY'RE AND THEY'RE ACTUALLY LOOKING AT HIRING A COMPANY TO ORGANIZE IT FOR ALL OF THE STATE. THE TAX ASSESSORS SEE THAT AS A PROBLEM, NOT JUST FINANCIALLY. AND FOR US, THAT'S FINANCIAL PROBLEM IS WAY PAST 300,000, ALMOST 400,000, THREE 80 SOME THOUSAND, JUST THAT ONE HEAD ALONE. WE'LL MAKE, THERE'S OTHER HITS THEY WANT TO MAKE. UM, BUT ONE OF THE THINGS THAT WE SEE STATUTORILY, UM, THE TAX ASSESSORS ARE, ARE GIVEN THE AUTHORITY ARE TOLD THAT IT'S OUR JOB TO DO ONLINE REGISTRATIONS. SO WE HAVE A, A DOG IN THIS FIGHT AND WE ARE SENDING, UH, I'M SENDING MY OWN LETTER. A LOT OF THE TAX ASSESSORS, WERE SENDING THEIR OWN LETTERS AND THEY'RE ASKING THEIR COMMISSIONER'S COURT ALSO JUST TO DO RESOLUTIONS. AND, UM, BECAUSE WE WANT THE BOARD, THIS IS THE TIME WE HAVE YOUR REPORT, NO. RATHER THAN THE END OF TODAY, IS TO REPORT TO THE DMV BOARD HOW WE FEEL ABOUT THESE PROPOSED FEE SCHEDULE CHANGES. AND WE DON'T FEEL GOOD ABOUT THEM. , WE DON'T FEEL GOOD ABOUT 'EM ALL. THERE'S NOTHING GOOD ABOUT 'EM. UH, THERE'S A LOT OF OTHER CHANGES TO, UH, FULL AND LIMITED DEPUTIES, WHICH WE DON'T HAVE HERE. WE JUST, LIKE, WE HAD KROGER OR SOMEBODY ELSE THAT WAS DOING OUR, OUR AUTO REGISTRATIONS, BUT FOR OTHER KINDS THAT WOULD DEVASTATING. 'CAUSE THEY'RE SAYING THAT THEY WOULD JUST GIVE IT UP. THERE WOULD BE SO LITTLE MONEY, IT WOULDN'T BE WORTH IT. NOW PUT THE FULL IMPACT BACK ON THE COUNTIES AGAIN, SOME OF THE LARGER COUNTIES LIKE DALLAS AND BEAR COUNTY, THEN THEY WOULD HAVE TO HAVE A LOT MORE STAFFING. SO, UH, THERE'S A LOT OF THINGS THEY'RE PROPOSING IN THERE. THE BIGGEST THINGS ARE, WHICH IS THE FEES CHANGES. UH, AND THE OTHER THING IS THEY'RE PROPOSING, UH, THAT THEY, WELL, THEY CURRENTLY DECIDE THEY WANT TO DECIDE WHO GETS TO BE A DEPUTY AND WHO DOESN'T GET TO BE A DEPUTY. BUT ALL THAT LIABILITY IS SAID SURELY ON ME. SO WHY DO THEY DECIDE? BECAUSE TO BE A DEPUTY AND NOT ME, BECAUSE IT'S MY NAME ON THE LINE IF THEY SCREW UP. SO THERE ARE A FEW THINGS IN THERE THAT, UH, I'VE POINTED OUT IN MY LETTER AND I'M ASKING THE COMMISSIONERS TO SIGN A RESOLUTION JUST TO MAKE SURE THEY KNOW THIS COUNTY IS NOT HAPPY WITH THE WAY THEY'RE GOING ABOUT DOING THIS, BE RESTRUCTURING. SO IT'S NOT REAL SPECIFIC. IT IS. UM, BUT REBECCA HAS LOOKED OVER IT AND IT'S BASICALLY JUST TO SAY, HEY, WE DON'T LIKE IT, WE DON'T LIKE WHAT YOU'RE DOING. WE'RE GONNA SEND A COPY OF THIS TO BOTH OUR SENATOR, IT, ANOTHER STATE REP TO MAKE SURE WE'RE CLEAR. OH, I HADN'T THOUGHT ABOUT IT, BUT THAT'S A GOOD IDEA. ABSOLUTELY. WE CAN TAKE CARE OF THAT. WE'LL SEND 'EM A COPY OF WHEN THE COMMISSIONER SIGNED THIS AND WRITE THEM A LETTER AS WELL. OR YOU CAN DO THAT. WHATEVER YOU'D LIKE TO DO. WELL, I THINK IT CAN COME FROM YOU AND HER OFFICE. OKAY. WE'LL DO THAT TOGETHER. OKAY. AND THIS IS JUST, UH, YOU'RE GOING TO HEAR A LOT ABOUT UNFUNDED MANDATES THIS YEAR. AND THIS IS JUST ANOTHER KIND OF A BACKDOOR WAVE THAT THE STATE OF TEXAS TAKES MONEY AWAY FROM THE COUNTIES AND UH, THAT IS A BIG THEME THAT WE ALL HEARD OR SEVERAL OF US HEARD LAST WEEK, UH, HAD A MEETING, UH, WHERE THE COUNTY, WHERE THE STATE CONTINUES TO COME IN AND TAKE MONEY. AND THIS WAS THROUGH A STATE BOARD, NOT THE LEGISLATURE FROM I UNDERSTAND. THAT'S RIGHT. AND SO, I MEAN THAT'S JUST, I MEAN, UN ELECTED OFFICIALS. YEAH. RIGHT. THAT'S JUST NOT RIGHT. AND SO WE'RE GOING TO DO EVERYTHING WE CAN TO, UH, FIGHT THIS. AND IT AMOUNTS TO ABOUT HOW MANY, UH, WELL JUST THE ONLINE REGISTRATIONS ALONE, IT WOULD COST US ABOUT THREE 81,000. YEAH. UH, AND THAT EQUATES, JUST SO YOU WILL KNOW, THAT EQUATES TO A LITTLE OVER, OVER A HALF CENT ON THEIR TAX CREDIT. SO, YOU KNOW, 300,000 HERE, 400,000 THERE. AND MAN, IT STARTS ADDING UP. AND SO, UH, BUT ANYWAY, I APPRECIATE YOU, UH, LOOKING AT THIS. DOES ANYBODY HAVE ANY OTHER QUESTIONS? NO. SEND IT TO THE SENATOR. MAYBE THEY'LL, UH, DEFUND THAT BOARD THAT'S ON THE BOARD AFTERNOON. YEAH. ALRIGHT. I HAD A FRAME BROUGHT TO MY ATTENTION THAT THEY WAS GONNA DO THIS. AND SO I SENT THIS, THE JUDGE AND WITH YOU, AND WE GOT THIS AND WE DEFINITELY NEED TO MOVE THIS FORWARD. WE HAVE A MOTION FROM COMMISSIONER, UH, SHANE SECOND TO APPROVE THIS SOLUTION. A SECOND FROM COMMISSIONER ALLEN. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE A, THOSE POLLS. AND THEN I NEED TO PASS THIS AROUND AND GET YOU GUYS WHILE WE'RE ALL OVER HERE. UH, ITEM NUMBER SIX IS MR. , OUR TREASURER, UH, TO PRESENT, UH, AND ACCEPT THE, UH, TREASURER MONTHLY REPORT FOR APRIL, 2016. AND [00:15:01] I'M LEAVING. YOU HAVE COPIES OF THAT? BELIEVE I HAVE COPIES. THE, UH, GOOD MORNING COMMISSIONERS. GOOD MORNING GUESTS. THE GENERAL FUND FUND 10 BEGAN APRIL 1ST WITH 15,000,345. 5 48 10. WE HAD RECEIPTS OF 1,000,200 15, 831 16 DISBURSEMENTS OF 3,006,000 706 2 0 7 FOR AN ENDING BALANCE OF 13 MILLION 5 54 6 17 19. AND YOU KNOW, THE 13 MILLION ENDING BALANCE, YOU KNOW, OUR, OUR PAYROLL AND, AND PAYROLL TAXES INSURANCE, UM, IN RETIREMENT, YOU KNOW, WE, WE SET ASIDE A LITTLE BIT OVER A MILLION DOLLARS, UH, EACH TWO WEEK PAY PERIOD. SO THAT THAT PUTS OUR 13 MILLION IN BALANCE A LITTLE BIT IN CONTEXT. UM, WE'VE EARNED $7,074 AND 44 CENTS IN INTEREST FOR THE GENERAL FUND. AND TOTAL INTEREST INCOME WAS 11302.31. AND ALL OF THAT MONEY IS AN AMERICAN NATIONAL BANK UNDER OUR DEPOSITORY CONTRACT AT, UH, 35 BASIS POINTS. I WANTED TO POINT OUT ON THE NEXT PAGE OF YOUR REPORT IS OUR, UM, OTHER PROCEEDINGS. WE PROCESSED APPROXIMATELY 412 RECEIPTS, UH, WROTE APPROXIMATELY 606 AP CHECKS, UH, JUROR CHECKS OF A HUNDRED PAYROLL CHECKS AND DEPOSIT VOUCHERS OF 1,124 HARD COPY PAYROLL CHECKS, ONE 90, THE DIRECT DEPOSIT STUBS, 9 34 AND SOME OTHER ACTIVITY. UH, THE NEXT PAGE I WANT TO POINT OUT, I HAD A CITIZEN ASKED OF ME THE, UH, BALANCE OF THE LAW LIBRARY CASH THAT IS, UM, ACCOUNT 0 2 5 AND THAT LAW LIBRARY CASH IS 2 4 1 5 0 8 0.98. JUDGE BOBBY RICH ADMINISTERS THAT, THAT'S A HIGHLY RESTRICTED DISBURSEMENT ACCOUNT, WHICH I JUST WANTED TO BE RESPONSIVE TO THE CITIZEN'S QUESTION. AND THEN THE OTHER THING, TWO MORE PAGES IN IS WHERE WE'VE GOT OUR, UM, UM, SEPARATE BANK ACCOUNTS. THIS, THIS PAGE ARE, ARE STANDALONE BANK ACCOUNTS FOR SPECIFIC PURPOSES. AND I WANTED TO POINT OUT TO THE COURT AND TO OUR GUESTS THAT, UH, TOWARD THE BOTTOM, UH, ACCOUNT 1 28, THE 2014 BOND CASH, WE STILL HAVE 11 MILLION 228 7 9, 7 0.91 IN THAT COUNTY, APRIL. INCLUDE THAT TO GET YOU, UH, SOME INFORMATION. UH, THEN YOU SEE YOUR ROAD BRIDGE REPORTS. COMMISSIONER, ONE LAST THING I WANTED TO HAND OUT IS WE PREPARED THIS ON FRIDAY. UH, KW WINK, THE ASSISTANT AUDITOR HELPED. UM, MY STAFF MEMBER DEBBIE GRAHAM, UM, THIS IS SOMETHING THAT, UM, UH, IS PART OF THE CORE TREASURY'S REPORT. WE'RE WORKING DILIGENTLY TO GET GREATER BEST PRACTICES IMPLEMENTED IN OUR FUNCTION SO WE CAN BE STATE OF THE ART LIKE SO MANY OF OUR OTHER FUNCTIONS IN THE COUNTY. AND THIS JUST LISTS, UM, OUR DEBT OBLIGATIONS. AND IT IS THE INTEREST IN PRINCIPLE OF, UM, TO RETIRE DEBTS THROUGH TIME. IT'S 62 MILLION 8 58, 26 93. SO THIS WILL START TO BE A PART OF OUR MONTHLY TREASURY REPORT. JUDGE, I LIKE THAT. THANK YOU AGAIN. UH, WE'RE, WE'RE GETTING OURSELVES IN LINE. UM, UH, I'VE MADE A GOOD ACQUAINTANCE WITH OUR ROCKFALL COUNTY TREASURER, DAVID PETE, AND HE AND I ARE GONNA START HAVING MONTHLY LUNCHES. AND YOU KNOW HOW THOSE THINGS GROW. THEY'LL BE SOME GOOD AND ENTERTAINING FOR US THAT WE'LL GET SOME OTHER TREASURERS INVOLVED HERE IN OUR RURAL TEXAS REGION. UM, SO THERE'S MY TREASURER'S REPORT. WE'LL HAVE A LITTLE MORE INFORMATION TO RUN ON TOO WITH OUR NEXT AGENDA ITEM, JUDGE. BUT THERE'S MY TREASURY REPORT THAT I'LL SUBMIT FOR ANYBODY HAVE ANY QUESTIONS FOR MR. OFIELD? I THAT YES, IT, THANKS FOR INCLUDING THAT. GOOD. UH, IF NOT, I'LL ENTERTAIN A MOTION TO ACCEPT THE REPORT. MR. MOTION, MR. PHILLIPS SECOND MOTION DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? ALRIGHT, THANK YOU. NEXT ITEM IS NUMBER SEVEN ALSO FOR MR. OFIELD TO PROVIDE AN UPDATE. UH, THIS IS NOT AN ACTION ITEM, BUT IT'S JUST TO PROVIDE AN UPDATE REGARDING IRS AND STATE CONTROLLER POSITIVE PAY ISSUES ARISING FROM EXPANSION OF ACCOUNTS SUBJECT TO POSITIVE PAY CONTROLLERS. AND LAST THANK [00:20:01] YOU, JUDGE. LAST MONTH, WE, UH, INDICATED TO YOU THAT JUST RIGHT, YOU KNOW, AS THAT, UH, COMMISSIONER'S COURT WAS COMING TOGETHER, WE HAD RECEIVED NOTICE FROM THE INTERNAL REVENUE SERVICE THAT ONE OF OUR E-F-T-P-S DEPOSITS, WHICH WAS LY MADE BY THE TREASURY FUNCTION, UM, HAD BEEN REJECTED. AND, UM, SO WE WENT INTO MANAGEMENT MODE AND, AND AS TIME WENT ON, UH, WE HAD, AND THIS IS THE UPDATE, UH, THAT, UH, E-F-T-P-S DEPOSIT CYCLED THROUGH ONE MORE TIME WITHOUT CLEARING FOR POSITIVE PAY SYSTEM. AND WE FINALLY GOT IT TO CLEAR THE THIRD TIME. AND THEN AS THESE THINGS WERE OCCURRING, WE HAD A COUPLE OF OUR STATE CONTROLLER PAYMENTS DIDN'T CLEAR THROUGH POSITIVE PAY. AND THAT'S THE DOCUMENTS THAT ARE HERE IN THE FIRST PART OF YOUR, UM, WHAT WAS SENT BY PART OF THE AGENDA. UM, WE HAD A PAYMENT FOR, UM, OUR COUNTY CRIMINAL COSTS AND FEES OF 2 58, 8 68 56. WE HAD TO TAKE TWO RUNS AT THAT TO GET THAT TO PROCESS AND CLEAR. AND THAT FORM IS THERE. AND, AND ON THIS WE MAKE 18,000 681 66. AND THAT IS, UH, CONTINGENT UPON TIMELY FILING AND PAY. SO THEY WERE TIMELY FILED AND TIMELY PAID. WE'VE JUST GOT TO EXPLAIN OUR WAY THROUGH OUR POSITIVE PAY LEDGE. WE HAD ANOTHER REPORT, A CIVIL FEES REPORT, WHERE WE PAID 59 637 90. AND ON THAT REPORT WE EARNED 5 14 65. SO SAME PROCESS THERE. UM, WE'VE PROVEN TO YOU WITH A TEXNET HISTORY REPORT THAT ALL OF THESE HAVE CLEARED DOWN, AND THEN WE GIVE YOU INDIVIDUAL TEXNET REPORTS FOR THE TWO DIFFERENT FILINGS SHOWING THAT THEY PAID. AND A LETTER FROM, UM, UH, THE AUDITOR, KAREN TO THE STATE COMPTROLLER REQUESTING GRACE AND MERCY AND PASS OUR 18,000 PLEAS. AND, UM, FROM MY FIRST ENCOUNTER WITH ROD DIETZ, HE'S ALWAYS BEEN VERY GRACIOUS AND HE'S TOLD TREASURERS IN A LARGE GROUP OF PEOPLE HERE WE'RE, WE'RE GRACIOUS AND MERCIFUL. SO LITTLE GLITCHES WE'RE GOING BE VERY EASY TO GET ALONG WITH. AND I KNOW I'VE GOT RELATIONSHIPS AT, UH, THE STATE CON'S OFFICE. I HAVE A HIGH LEVEL OF CONFIDENCE, NO NEGATIVE CONSEQUENCE ON THAT. AND THEN ON THE E-F-T-P-S, RONNIE, DID YOU HAVE A, AN IDEA OF WHAT KIND OF TIMEFRAME THIS? NO, AGAIN, AND, AND, AND THIS IS, UH, THE AUDITOR'S BAILEY WICK ON THIS END, AND I'M TRYING TO BE RESPECTFUL OF, OF HER THINKING THAT SHE WOULD BE HERE THIS MORNING TO SPEAK UP FOR GIVE HER OWN INPUT. UH, I FEEL LIKE IT'S A FAIRLY STRAIGHTFORWARD TURNAROUND, JUDGE, WHAT WE DID, I UNDERSTAND. WE JUST GOT THE MONEY THERE AND IT DIDN'T CLEAR THROUGH THE, THE, THE, THE POSITIVE PAY ROUTINE IS WHERE WE INFORM, UH, AMERICAN NATIONAL BANK THROUGH ELECTRONIC MEANS. THIS IS WHAT HAS BEEN ISSUED ON THESE ACCOUNTS. AND WE HAVE BEEN DOING THIS FOR A LONG PERIOD OF TIME ON OUR MAIN CHECKING ACCOUNTS. WE EXPANDED THAT TO, UM, VIRTUALLY ALL OF THE ACCOUNTS THAT THE TREASURER DIRECTLY CONTROLS. AND IN THIS TRANSITION THEN, IF THE BANK GETS SOMETHING PRESENTED THAT WE HAVE NOT TOLD THEM, IS THEIR, THERE'S COMMUNICATIONS THAT THEY MAKE ELECTRONICALLY TO THE AUDIT, TO THE AUDIT STAFF THAT THIS EXCEPTION HAS POPPED UP. THE AUDIT STAFF HAS THE ABILITY TO CLEAR IT AND, AND THOSE, AND THEN THE LAST CONTROL IS THE BANK IS CAN CALL ME ON MY CELL PHONE BEFORE SOMETHING IS REJECTED. I'M NOT TRYING TO PLACE BLAME ON, NO, I'M NOT. I'M JUST, I'M TRYING TO INFORM EVERYBODY THE PROCESS, RIGHT? SO WE'VE GOT A NUMBER OF FALLBACKS AND CONTROLS JUDGE THAT DIDN'T, AND THEY JUST ALL RUN WORK. SO I FEEL E EVEN WITH THE IRS CHARGING US A, A, A RETURN CHECK FEE, ALL OF THOSE THINGS ARE TO GET PEOPLE TO COMPLY. AND AS SOON AS THEY COMPLY, THEN GRACE AND MERCY IS TYPICALLY EXTENDED. SO I SEE IN MY GOAL, STRONG BELIEF, THERE WILL BE NO CONSEQUENCE TO THE COUNTY MONETARILY. AND WE'VE ALL HAD A GREAT HUMBLING EXPERIENCE AND WE'VE ALL GOTTEN ADDITIONAL TRAINING TO MAKE SURE THAT WE'RE ALL ON BOARD. AND WE, AMERICAN NATIONAL BANK HAS BEEN A HUNDRED PERCENT SUPPORTIVE OF US IN OUR EFFORTS. AND, AND AGAIN, THERE'S NO BLAME JUDGE. ANYTIME YOU SEEK TO BE GREATER AND IMPROVED, MANY [00:25:01] TIMES THEY'RE STUMBLING BLOCKS YOU DIDN'T SEE HOPE. THE IRS HAS THE SAME ATTITUDE THAT YOU BELIEVE THE, UH, TAPE CONTROLLER. WELL, AGAIN, AND, AND YOU KNOW, YOU, YOU SEE FROM THE, THE LAST IRS ISSUE. THEY DO. YEAH. YOU KNOW, THEY, AND, AND IT, IT DOES TAKE TIME AND SKILL TO GET TO THE RIGHT PEOPLE TO ASK THE RIGHT QUESTIONS. BUT TYPICALLY, ONCE COMPLIANCE HAS BEEN ACHIEVED AND THERE WAS NO INTENTIONAL DISREGARD FOR ANY RULES, UM, UH, AGAIN, I I, I'M, I'M RELUCTANT TO GO OUT ON TOO THIN OF THEM, BUT I HAVE A HIGH DEGREE OF CONFIDENCE JUDGE THAT THIS WILL ALL TAKE CARE OF ITSELF. AND AGAIN, WE'RE NOT HERE TO ASSESS ANYBODY'S BLAME. WE'RE JUST HERE TO, UH, INFORM THE COURT THAT, UM, WE ARE WORKING THROUGH A, AN ISSUE WHERE WE ARE TRYING TO IMPROVE. OKAY. ANY QUESTIONS, GENTLEMEN? THIS WAS JUST AN INFORMATIONAL REPORT, SO I GLAD YOU YEAH, I'M TOO. STEVE, YOU'RE HERE WITH THE BANK. DO YOU HAVE ANYTHING YOU'D LIKE TO ADD? WELL, I, I DON'T KNOW THAT I CAN ADD A LOT TO WHAT, UH, MR. OLDFIELD SAID. IT'S JUST ONE OF THESE UNFORTUNATE THINGS THAT HAPPENED. UH, REALLY NO ONE ALL IT JUST KIND OF THROUGH THE CRACKS. UH, BUT I DO WANT TO MAKE A COMMITMENT TO THE COURT, UH, TO THE COUNTY THAT IF THERE'S ANY FINANCIAL REPERCUSSIONS TO THE COUNTY, NATIONAL BANKS WILLING TO STEP UP, THERE WILL BE ZERO FINANCIAL REPERCUSSIONS. TOMAN COUNTY OVER THIS. YOU DO THAT ON LIKE PERSONAL . THANK YOU JUDGE. UH, LO WILLIAMS, AND I'M NOT SURE LO IS HERE. UH, SHE PROVIDES FOR US QUARTERLY, UH, VERY MARCH OF APRIL, 2016. IT'S PRETTY WELL EXPLANATORY. ANYBODY HAVE ANY UH, ANY QUESTIONS ABOUT THAT? IF THIS, IT'S JUST A PRESENTATION. WE DON'T. I AT GOOD JOB, SHE DOES A LOT OF WORK. SHE HAS THE LAST PAGE THERE IN THIS REPORT THAT TELLS YOU WHAT THEY'RE UP AGAINST OUT THERE AND IT'S BEEN STILL THE SAME SITUATION. SO AGAIN, IT LOOKS LIKE THE 29 HOUR, YOU KNOW, MANDATE IS REALLY, YEAH. YEAH. ALRIGHT. UH, CHIEF, UH, BEAVERS HERE. WE ITEM NUMBER NINE TO DISCUSS 15,080 57 CENTS OUT OF STATE ASSET FORFEITURE ACCOUNT FOR A USED 2015 FORD FUSION SEDAN FOUR DOOR. THAT'S HELPFUL. IT SAYS, DOUG, REALIZE ON CHAPTER 59 WITH THE SHERIFF NOT BEING ON THE BALLOT, WE'VE GOTTA BRING EVERYTHING TO COURT AND THAT'S WHY WE'RE BRINGING EVERYTHING TO THE ASSET FOR AT THIS POINT. UH, SO WHAT WE'VE DONE IS WE'VE GOT A VEHICLE THAT IS BROKE DOWN, THAT IS A SEIZED VEHICLE. UH, IT'S COSTING US QUITE A BIT OF MONEY. SO WHAT DO YOU USE VEHICLE? THESE ARE CID VEHICLES FROM WHAT YOU, YOU REMEMBER THE LAST POLICE REPORT? MOST OF OUR CID VEHICLES ARE SEIZE VEHICLES, I THINK BESIDES TWO IF I REMEMBER CORRECTLY. SO WHAT WE WANNA DO IS REPLACE THIS VEHICLE AND ANOTHER SEIZE VEHICLE THAT WE'RE GONNA PURCHASE OUTTA SEIZE FUNDS. BUT, UH, WE PRICED EVERYBODY AROUND AND PAUL MURRAY GAVE US THE BEST DEAL WHEN A USED VEHICLE, WHICH WE BOUGHT THEM OTHER TWO. AND I'VE HAD SOME OTHER PEOPLE LOOK AT IT FROM 15,000. REALLY GOOD FOR THIS VEHICLE. FIVE DIDN'T HAVE TO LOOK AT IT, HUH? FIVE BOARD DIDN'T HAVE TO LOOK AT IT. NO SIR. NOT ON THE STATE ASSET BOARD. YOU OKAY WITH I'LL MOTION, HAVE MOTION COMMISSIONER SHANE TO APPROVE, UH, THIS PURCHASE AND A SECOND FROM COMMISSIONER ALLEN. ANY OTHER DISCUSSION? I'LL FAVOR SAY I. AYE, THOSE OPPOSED? THANK YOU. UH, NUMBER 10 IS ALSO THE CHIEF BEAVER TO DISCUSS AND CONSIDER PAYING $494 AND 68 CENTS OUT OF STATE ASSET ACCOUNT FOR DETENTIONS OFFICERS. UH, UH, APPRECIATION WEEK. THIS WOULD BE FOR, UH, DEAL YOU HAVE AT THE JAIL, I BELIEVE. YEAH, SIR. WHAT WE DO, WE DO IT EVERY YEAR, IS SAME THING WE DO WITH THE LAW ENFORCEMENT IS WE WIND UP HAVING MEALS FARM TIME AND APPRECIATE IT AND WE WIND UP GOING BUNCH OF AND STUFF AND DRINKS AND CHIPS AND ALL THAT AND EVERYBODY COME TO WORK AND PUT THEM IN THE, AND APPRECIATE AND THIS IS SOMETHING YOU'VE BEEN DOING OR THE SHERIFF HAS BEEN DOING, YOU ALWAYS HAS DONE IT THIS TIME BECAUSE OF THE CHANGE THE SHERIFF LAW REQUIRES THAT RIGHT. BROUGHT TO THE ATION. THAT IS CORRECT. ANYBODY HAVE ANY QUESTIONS OF MR. BEAVER? GIVE BACK. I HAVE A MOTION FROM COMMISSIONER ALLEN. DO [00:30:01] WE HAVE SECOND? SECOND FROM COMMISSIONER SHANE? ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ITEM NUMBER 11 IS SIMILAR AND THAT'S TO DISCUSS AND CONSIDER, UH, PAYING $1,116 FROM 33 STANDS. STATE ASSET FORFEITURE ACCOUNT, LAW ENFORCEMENT APPRECIATION, UH, WEEK. AND THIS IS WHAT WE NORMALLY DO EVERY YEAR. WE WORK WITH THE DA'S OFFICE, THE DA IF ALL THE GOLF STUFF AND EVERYTHING. AND WE ALWAYS PAY FOR THE FOOD FOR ALL THE OFFICERS ON APPRECIATION. IT WAS SUPPOSED TO BEEN LAST WEEK, BUT THE RAIN, THEY MOVED IT TO JUNE, BUT WE STILL DON'T HAVE TO PAY. AND THIS, AND THAT'S LAW ENFORCEMENT FOR EVERYBODY IN THE COUNTY. SO WHOEVER ALL PLAYS GOLF COMES OUT FOR THAT WORK. IT'S NOT JUST THE, IT'S NOT, IT'S CONSTABLE, PD, PD, WHOEVER ALL GOING THE ENTIRE PD MAKE MOTION. A MOTION FOR COMMISSIONER PHELPS TO APPROVE. I HAVE SECOND. I SECOND COMMISSIONER SECONDS. ANY OTHER DISCUSSION IN FAVOR SAY I OPPOSED? ITEM NUMBER 12 IS ALSO THE CHIEF BEAVERS TO DISCUSS, UH, AND CONSIDER PAYING $3,556 OUT OF THE STATE ASSET TURE ACCOUNT FOR 60 BODY CAMERA KITS. SO THE FIRST THING, I APOLOGIZE NOT BEING COURT LAST TIME OF THIS ISSUE, BUT I WAS TIED UP THE, SO I APOLOGIZE FOR THAT ONE. WHAT THIS IS, IS A GRANT, WE GOT A GRANT, UH, THROUGH THE JAG IN WHICH WE WANT UP GOING OUT HERE, PRICING CAMERAS IN WHICH WE'VE ALREADY USING SOME CAMERAS. IF YOU NOTICE THROUGH THE BIDS THAT I GAVE YOU, WE'RE GONNA SAVE ABOUT $30,000 DOING IT THIS WAY. UH, PRO UH, VISION CAMERAS ARE WHAT WE'RE USING. WE GOT THEM TO KNOCK 25% OFF THE CAMERAS. WHAT WE'RE DOING. SO OUR PART THROUGH, UH, STATE ASSET FORFEITURE WOULD BE THE 3,500 AND THEN THE GRANT'S GONNA PICK UP A LITTLE OVER 10,000 SO THAT, THAT'LL PROBABLY PAY FOR THESE 60. YES. IT'LL PAY, IT'LL PAY FOR ALL THESE 60. AND WHAT WE'LL DO IS WE'LL PUT ON THE STREET AND THEN WE'RE PUTTING IT RIGHT AROUND 10 OF THEM IN THE JAIL. WE'VE ALREADY GOT SOME IN THE JAIL NOW. WELL, YEAH, THAT'S GONNA BE MY QUESTION. HOW MANY DO WE HAVE RIGHT NOW? WE'VE GOT ABOUT EIGHT ON THE STREET, UM, AND THEY'RE HAVING TO MOVE AROUND AND, AND AND DOWNLOAD DATA OFF OF THEM. AND THEN WE'VE GOT FOUR IN THE JAIL, WHICH THAT'S HELPED US IN THE JAIL TOO. BUT YOU NEVER KNOW WHEN THEY'RE RECORDING. SO INMATES, THEY DECIDE TO START ACTING. THEY DUNNO IF THEY'RE BEING RECORDED OR HAVE DISCIPLINARY HEARINGS. WE CAN PLAY THIS BACK FOR THEM. SO IT'S, IT'S KIND OF HELPS US ALL THE WAY AROUND. LIKE TRIPLE WHAT? OH, WELL THE PROBLEM IS, IS WHAT WE'RE HAVE TO CHANGE 'EM AND SHIFT AND TRYING TO KEEP 'EM CHARGED STUFF THIS WAY. WE'RE GOING TO ISSUE TO INDIVIDUAL. THEY'LL MAKE RESPONSIBLE OR THEY'LL BE ASSIGNED TO JUST HERE AND THEN THEY'RE, THEY'LL KEEP UP WITH IT. KEEP IT CHARGED AND, BUT OKAY. ANYBODY GOT ANY QUESTIONS? I WAS GONNA ASK ANY STORY YOU MIGHT WANNA TELL ON THE AGENDA UNLESS YOU WANNA INCLUDE THAT THESE HAVE A ONE YEAR WARRANTY. YES, WE'VE HAD, WHAT IS THE UPKEEP ON SAY GET A YEAR OR TWO OLD THERE? THERE'S REALLY NOT MUCH UPKEEP. I'VE SEND BREAK AND STUFF LIKE THAT. UH, WE HAD, WE HAD A LITTLE OVER YEAR AND A HALF AND WE HAVEN'T SENT ONE BACK YET. GOOD. THE SAME BRAND. WE'VE GOOD LEVEL. IT'S BEEN REALLY GOOD. HOW YOU TAKE CARE OF IT. IT'S LIKE A CAR. ANYTHING YOU GOT, THAT'S WHAT, YOU KNOW, THE MAINTENANCE ON. ANYTHING BIG. THE BIGGEST THING WE'VE GOT IN WHICH WE'VE ALREADY BOUGHT THAT OUT OF FEDERAL IS, YOU KNOW, WHERE WE'RE GONNA STORE EVERYTHING BECAUSE THE DATA, THAT'S THE BIG PROBLEM. YOU DO DO STUFF, STORE AND DATA. WE'RE HAVING TO STORE ALL THIS STUFF. SO WE'VE ALREADY BOUGHT ANOTHER SERVER, WE GOT THAT GOING ALREADY GOT THAT. HOW'S THAT DATA STORY WORKING? I MEAN, WHEN YOU CHARGE, GOTTA DOWNLOAD. SO TAKE IT PUT ON COMPUTER, WE PUT IT ON THE SERVER, DOWNLOAD IT AND PUT THE DATES ON IT. UH, UNDERNEATH THE RACIAL PROFILING LAW AND ALL OUR VIDEO AND OUR POLICY, WE KEEP EVERYTHING 120 DAYS. IF IT'S GONNA BE PUT IN COURT, WE'LL TAKE IT AND PUT IT INTO EVIDENCE COURT FOR THE DA TO GO WITH WHATEVER CASE. AND THEN THE NEXT PART IS WE'RE GONNA STORE IT ON THAT. AFTER 120 DAYS, IF THERE'S NO COMPLAINTS FILED OR NOTHING, IT'S NOT USING ANYTHING, THEN WE REMOVE IT. SO THAT'S HOW WE'RE TRYING TO KEEP OUR DATA CODE. THAT'S A BIG THING ANY POLICE DEPARTS HAVE IS STORING ALL THIS. SO WE GOTTA STAY ON TOP OF IT, KEEP IT MOVING. WE DON'T NEED IT TO GET RID OF IT, BUT WE KEEP EVERYTHING 120 TALKING ABOUT ALL THE STUFF I MAKE. I'LL MAKE A MOTION. WE HAVE A MOTION FROM COMMISSIONER PHILLIPS, UH, TO APPROVE AND MR. ALLEN [00:35:01] SECONDED THAT MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSED? THE NEXT ITEM IS ITEM NUMBER 13 AND THIS IS TO DISCUSS AND CONSIDER APPROVING A CONTRACT ADDENDUM TO THE MASTER SERVICES AGREEMENT WITH SECURUS TECHNOLOGIES FOR THE COUNTY LAW ENFORCEMENT CENTER. I BELIEVE YOU HAVE SOME INFORMATION ABOUT THIS. UH, YES SIR. WE, WE, WE PUT THAT IN THERE. ONCE WE ALL KNOW THAT CONTRACT GOES TO THE COMMISSIONER'S COURT, ALL OF IT GOES TO THE GENERAL FUND. Y'ALL SEE IT EVERY YEAR IN REVENUE. UH, THE FCC HAS MADE SOME CHANGES IN HOW THEY CAN CHARGE AND HOW THEY CAN DO SOME STUFF. AND IF YOU GET INTO THAT QUESTION, I, I'VE GOT THE EXPERT FROM SECURITIES HERE. THEY CAN TALK ABOUT THE FCC. I'VE BEEN FOLLOWING. THEY'RE MAKING CHANGES. THEY, THEY CAN'T CHARGE ME AS MUCH AND THEY HAVE PUT THIS A DIVIDEND TO THE CONTRACT. IT'S NOT GONNA COST ANYBODY ANY MORE MONEY, BUT IT'S ALSO NOT GONNA IMPACT OUR REVENUE COMING IN, UH, THAT WE'VE GOT BUDGETED ALSO. UH, I THINK THAT'S SOMETHING, YOU KNOW, WE LOOK AT IT WHATEVER DECISIONS Y'ALL WANNA MAKE, BUT I THINK WE'RE GONNA HAVE TO DO SOMETHING. WE DO A WHOLE CONTRACTING AND THIS IS A, UH, THIS IS WHERE THE FEDERAL GOVERNMENT FC ON ALL THE CHARGING AND STUFF, UH, ON THESE PHONE CALLS TO, UH, PARENTS OF THESE. ANYBODY HAVE ANY QUESTIONS FOR CHIEF BEAVER'S? ALL THE SECUR REPRESENTATIVE HERE. SO OUR, OUR REVENUE IS GONNA GO DOWN FROM, UH, 1 99 DOWN TO 28 8 60. IS THAT RIGHT? SO IF YOU LOOK AT THE, UH, THE ADDENDUM DOCUMENT HERE, YOU'LL SEE THAT OPTION ONE IS WHAT WE'RE PROPOSING. OPTION ONE WOULD, UH, INCREASE THE CALLING RATES FOR THE INMATES WHO PLACE CALLS OUT OF THE LAW ENFORCEMENT CENTER. BUT WOULD, UM, THE GOAL OF THAT OPTION WOULD, WOULD BE TO LEAVE THE WHOLE FOR THE COUNTY SO THAT THEY WOULD NOT BE IMPACTED AND TO LEAVE THE REVENUES THAT SECURE IT EARNINGS OFF OF THOSE CALLS AND FEES THAT WE CHARGE TO SET UP ACCOUNTS WHOLE. AND IT WOULD ULTIMATELY NOT COST THE FRIENDS OR FAMILIES OF THOSE CONTAINS ANY MORE THAN THEY PAYING TODAY TO BE ABLE TO PLACE CALLS. UH, OPTIONS TWO AND OPTIONS THREE ARE OTHER OPTIONS. SHOULD WE, UH, OR SHOULD YOU DECIDE NOT TO, UM, HAVE AN INCREASE IN CALLS THEN THE OTHER OPTION WOULD BE TO DECREASE THE COMMISSIONS THAT THE COUNTY EARNS OFF OF THOSE CALLS. UM, OPTION THREE IS, YOU CAN SEE WOULD, WOULD DECREASE THAT BY $6,500 AND THE NET RESULT WOULD BE INSTEAD OF 21,000 A MONTH, YOU'D BE ON 1470 PER MONTH. SO THAT'S WHY AGAIN, OUR RECOMMENDATION IS TO GO WITH OPTION ONE IS THE TYPE OF AMENDMENT TO MOVE FORWARD WITH AND MODIFY THE CONTRACT THAT LEAVE THE COUNTY HOLD IN NON IMPACT COMMISSIONS. AND THEN WHAT OTHER COUNTIES HAD ALREADY WENT WITH OPTION ONE? YEAH. UM, LET'S SEE, I MET WITH GRAYSON COUNTY LAST WEEK. THEY GONE WITH OPTION ONE. UM, SOME OF THE LARGER COUNTIES IN THE AREA LIKE DALLAS AND TARRAN ARE, ARE ACTUALLY OPTING SOME OF THOSE CASES NOT TO GO WITH ANY COMMISSIONS, BUT THEY'VE GOT SO MANY OTHER METHODS OF FUNDING. THE GENERAL FIND THE, THE AMOUNT OF FUNDING THAT THEY COULD FROM PHONE CALLS OF INMATES IS PRETTY, PRETTY, ARE A LITTLE BIT THAT'S RIGHT. BUT, BUT THE, THE COUNTIES SIZED COUNTIES ARE ALMOST, UH, TO, TO A COUNTY ALL GOING WITH OPTION ONE BECAUSE IT LEAVES EVERYONE FULL. DOESN'T COST THE, THAT'S, THAT'S YOUR COMMISSION. SO IF YOU LOOK AT THAT COMMISSION OF MINUTES YEP. THERE'S EIGHT ON AVERAGE 800,000 MINUTES PHONE CALLS PER MONTH MADE BY INMATES OUT OF THE JAIL. THAT'S AMAZING. IT IS. A LOT OF TIME WE GIVE, WE GIVE 'EM A CELL PHONE CARRY AROUND, THEY GOT THE LITTLE OLD PHONE LIKE WE USING. IT JUST SEEMS LIKE IT THAT MANY, MANY, WHEN ONE SETS DOWN THE OTHER TAKES OVER CALLS. I'VE BEEN IN THERE DOING SOMETHING ON, I GUESS THE REVENUES GENERATED FROM THOSE CALLS. 55% OF THEM. THE, UH, DA'S OFFICE DIDN'T HAVE A CHANCE TO DO IT. UH, I WHEN I SAY YOU USE SINCE IT'S A CONTRACT, I I DID NOT SEND IT. NO, THEY'VE HAD THE CONTRACT. THEY'VE ALWAYS LOOKED AT THE CONTRACT BEFORE IT IS TO YELLOW. SO I I HAVEN'T BEEN THE ONE TO REVIEW THEIR INITIAL CONTRACT, BUT I'D BE HAPPY TO DO, WE MIGHT WANT TO INCLUDE THAT IN THE MOTION SUBJECT TO APPROVE THE DISTRICT CIVIL LAW. CIVIL WHAT'S DO YOU WANT? I DON'T HAVE IT OFF THE TOP MY HAND. THE, [00:40:01] WAS THIS SIGNED SEVEN 16 14TH PROBABLY WAS TWO YEAR CONTRACT OPTIONS TO ONE YEAR OPTION. SO, UM, NO IT'S FIXING. YEAH. YES. WELL SOME OF THE COUNTIES HAVE BEEN DOING, LIKE GLAND COUNTY FOR INSTANCE, THEY EXTENDED THEIR CONTRACT AND ENROLLED THIS CASE IN CONTRACT EXTENSION. THAT'S JUST SO THEY ONLY HAD ONE THING TO APPROVE AS OPPOSED TO JUST SIMPLY SIGN IT OFF OF THIS ADDENDUM AND CHOOSING OPTION THAT THAT'S SOMETHING WE CAN DO. THAT WOULD BE THE EASIEST BECAUSE THE ADDENDUM ADOPTS THE NEW FCC RATES AND THEN IT'LL JUST ROLL OVER IN THE TERM IN JULY AND IT JUST ROLLS OVER AS THE DID, UM, THE NEW CONTRACT. SO I KNOW THEY'VE GOTTA HAVE SOME, WHAT'S THE DEADLINE? Y'ALL GOTTA HAVE TO GET IT TURNED BY THE 30. BY THE 31ST WE NEED OF THIS ONE, WE NEED A DECISION. UM, WELL THEY CAN RELAY SO, SO THAT WE BLOCK THAT AND SAY, OKAY, WE'RE GONNA GO ADOPTION ORDER. YEAH. UM, BUT AS FAR AS EXECUTING THE CONTRACT, WE'VE DONE SOME LEEWAY ON THAT. YEAH, WHENEVER YOU, WHATEVER Y'ALL. WELL, YEAH, I'D SAY I MAKE MOTION THAT WE APPROVE THIS PENDING, UH, COUNCIL'S APPROVAL OF THE, AND JUST TO MOVE WITH THE ORIGINAL CONTRACT AND I'LL PAIR IT TOGETHER WITH THE DO YOU INCLUDE THE CONTRACT EXTENDING THE CONTRACT AS WELL? THAT PENDING WITH APPROVAL? YEAH, THE APPROVAL OF IT. OKAY. IS THAT OKAY? REBECCA? I'M LOOKING AT THE LANGUAGE REALLY QUICK. NO, IT, IT IS GOOD AS IT'S WRITTEN ON THE ITEM 13. JUST ADD IN THE, UM, PENDING APPROVAL. YEAH, THANK IS USED. DID YOU GET ALL THAT? WE HAVE A, LEMME LET ME GET A, WE HAVE MOTION. THE E SAYS IT'S OKAY. YEAH, WE HAVE A MOTION FROM COMMISSIONER LIK WE HAVE A SECOND. SECOND. A SECOND FROM COMMISSIONER SHANE. LAURA, DID YOU GET EVERYTHING YOU NEED? I, I BELIEVE THE ONLY CHANGE THAT WAS MADE WAS THE SUBJECT TO THE APPROVAL OF THE DISTRICT ATTORNEY. YEAH. WITH THE TWO YEAR. YOU, YOU FEEL OKAY ABOUT THAT? WELL, I MEAN IT, IT'S AUTOMATICALLY GONNA RENEW AS IT'S WRITTEN. YOU HAVE TO GIVE THEM 90 DAYS. DON'T. ALRIGHT, WE HAVE A MOTION, UH, FROM MR. LIK AND A SECOND FROM MR. SHANE. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. THANK YOU. THANK YOU VERY MUCH FOR YOUR THANK Y'ALL BEING HERE. APPRECIATE YOUR STANDING. OKAY. UH, ITEM NUMBER UH, 14 IS FROM, SHE'S NOT HERE TODAY. SO WE HERE FROM A ASSISTANT, UH, DEPUTY AUDITOR AND HE WILL PRESENT THE COUNTY AUDITOR'S, UH, REPORT FOR APRIL, 2016. HIGHLIGHTS THE GENERAL FUND HAS, WHICH IS 6% INCREASE FROM EXPENDITURES 47 23 AND A 7%, 7.75 INCREASE. SO WE THIS, UM, YOU CAN SEE SEVERAL DIFFERENT, THE SAME TYPE OF ANALYSIS THROUGH DIFFERENT DEPARTMENTS DO GENERAL FUND SEEMS LIKE IT'S STUFF THROUGH THE FUND 20 GENERAL ROAD BRIDGE AS WELL AS EACH OF THE INDIVIDUAL ROAD BRIDGES. 17 MONTHS. THIS IS FOR SEVEN MONTHS, SO ABOUT 58% OF THE BUDGET. SO WE'RE, WE'RE WE'RE DOING RIGHT ON TARGET LOOKS LIKE. YEAH, CORRECT. AND YOU CAN EVEN SEE ON, UM, IT'S PRETTY OBVIOUS TO BE ABLE TO, WE HAVE THAT MUCH REVENUE IN TAXES, BUT IF YOU LOOK AT THE MAINSTREAM FEES, OTHER FEES INTEREST, WE'RE ALSO ABOUT THAT MARKET THOUGH. SO WE'RE DOING VERY WELL WITH REVENUE AND WE ALWAYS COMMENT ON, I SHOULDN'T SAY THAT. ANYBODY HAVE ANY QUESTIONS FOR KW? ALL THIS IS, UH, UH, ALL WE'RE ASKING HERE IS, UH, FOR, UH, US TO ACCEPT THE REPORT. IT'S A GOOD REPORT AND IT'S VERY HELPFUL, UH, TO US TO KEEP TRACK WITH, UH, ALL THE DIFFERENT PARTS OF THE COUNTY. OPERATION COMMISSIONERS GET ENOUGH, THEY REPORT THEIR, UH, THEIR ROAD BRIDGE ACCOUNTS. SO IT'S UH, IT'S VERY HELPFUL. [00:45:01] VERY HELPFUL. HAVE A MOTION FROM COMMISSIONER ALLEN TO HAVE A SECOND COMMISSIONER PHILLIPS SECOND'S MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? THANK YOU KW. OKAY. UH, ITEM NUMBER, UH, 15 IS TO DISCUSS, CONSIDER APPROVING A RESOLUTION SUPPORT OF THE CREATION OF REGIONAL EMERGENCY COMMUNICATIONS MEETING. UH, IF YOU REMEMBER A FEW WEEKS AGO WE HAD, UH, REPRESENTATIVES HERE OF THE, UH, 9 1 1 ORGANIZATION THAT THE NORTH CENTRAL TEXAS COUNCIL GOVERNMENT AND, UH, THE LEGISLATURE CREATED AN OPPORTUNITY FOR, UH, THE 9 1 1, UH, EMERGENCY REPORT OR CENTER OUT OF CO, UH, FORM THEIR OWN, UH, UH, DISTRICT. UH, AND WHEREAS NOW THAT 50 CENTS FEE THAT GOES TO THE STATE, UH, THAT THEY HAVE BEEN USING IN TO HELP BALANCE THEIR BUDGET, UH, THEY WOULD NOW REVERT BACK TO THIS DISTRICT AND WOULD NOT BE. AND SO, UH, UH, THE CAVEAT TO THAT, EVERY SINGLE GOVERNMENTAL AGENCY IN THE, UH, BIG 10 COUNTIES OR THERE ARE MAYBE 1111, UH, EVERY SINGLE GOVERNMENTAL AGENCY, CITY OR COUNTY HAS TO APPROVE. SO YOU GOT A COPY OF THE RESOLUTION. UH, ANYBODY HAVE QUESTIONS? I'D LIKE TO MAKE A MOTION, BUT THIS IS SOMETHING THAT'S RUBBED ME THE WRONG WAY SINCE WE STARTED TALKING ABOUT THE 9 1 1 MONEY. SO I MAKE A MOTION TO RESOLUTION. WE HAVE A MOTION, UH, ON THE FLOOR FROM SECOND . UH, DID YOU SECOND? TWO SECOND. CHANGE SECONDS OF THE MOTION. UH, CHIEF BEAVERS, I THINK YOU WANTED TO SAY SOMETHING. YEAH, THE ONLY ONE THING I TELL, I THINK IT'S A GREAT THING. I KNOW WE'VE TALKED ABOUT TRYING TO DO OUR OWN BOARD AND TRYING TO GET LEGISL TECH TO DO THAT. I THINK THE BIG THING THAT WE WANNA LOOK AT IN THE PICTURE OF THIS IS WE GOTTA RELY ON ALL THE EQUIPMENT THAT THEY HAVE ALREADY GOT IN PLACE, THE MANPOWER THAT THEY TAKE AND THE, UH, TECHNOLOGY WE'VE GOT IN PLACE. NOW WE'D HAVE TO, IF WE CHANGED OUR WAYS, WE'D HAVE TO DO THAT AND IT COST US A LOT MORE MONEY AND I THINK THIS IS THE BEST WAY TO GET OUR MONEY BACK TO US AND GET REPRESENTATION HERE. SO I THINK IT'S A GREAT THING THAT, THAT WE DO THAT AND GET INVOLVED AND I HOPE EVERYBODY ELSE GETS INVOLVED. HOPEFULLY WE CAN GET OUR MONEY, GIVE US MORE FLEXIBILITY OR GIVE OUR CO MORE FLEXIBILITY. WE JUST GOTTA MAKE SURE WE HAVE REPRESENTATION THAT'S GONNA BE, WE NEED GOOD REPRESENTATION. IT HURT FROM ANY OTHER CITIES OR ANYTHING? NO, I THINK, UH, I KNOW, WELL I KNOW THAT, UH, ROCKWALL COUNTY APPROVED, I THINK MOST OF THE COUNTIES ARE KIND OF LIKE US AND I DON'T KNOW WHAT WE'LL DO. WE'LL HAVE TO REACH OUT TO THE OTHER CITIES IN OUR COUNTY AND WE MAY NEED YOUR HELP TO DO THAT, TO ASK THEM TO APPROVE. UH, I THINK THERE'S A SIMPLE VOTE THEY TAKE. THEY DON'T HAVE TO NECESSARILY DO A RESIDE. WE'LL FIND THAT OUT AND UH, ONE OF THEM HAVE EVERY SINGLE CITY, EVERY, EVEN IF THEY DON'T HAVE, SO IF WE HAD SOMETHING, ALL THE CITIES ARE NOT PRECINCT, WE GO THROUGH. YEAH. AND IT HAS TO BE DONE AT ANY OF THEIR, AT THEIR COUNCIL. RIGHT. I DON'T THINK IT INVOLVES ANY OTHER, DOESN'T INVOLVE SCHOOL DISTRICTS OR, OR FIRE DISTRICTS OR ESDS OR ANYTHING. IT'S JUST CITY COUNCIL. SO ANYWAY, WE HAVE MOTION AND A SECOND. DO WE HAVE FURTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. OPPOSED? THANK YOU VERY MUCH. UH, ITEM NUMBER 16 IS TO DISCUSS CONSIDER PURCHASE OF A D PATCHER MODEL 1 25 EJT TRAILER 2015 DEMO PATCHER WITH 326 HOURS FOR PRECINCT FOUR IN THE AMOUNT OF $49,500. LISA IS OUR INTERIM PURCHASING AGENT. SHE'S GOT INFORMATION FOR HER. WELL I HAVE THE INFORMATION THAT COMMISSIONER ALLEN SENT OVER FROM TEXAS PATCHER, UH, WE CAN, HE HE'S DONE QUITE A BIT OF RESEARCH AND SAID THAT THIS IS A FULLY WARRANTY USED PIECE OF EQUIPMENT THAT HE CAN GET FOR A LOT LESS WHAT IT WOULD COST TO PURCHASE A NEW ONE OR ALSO, UM, YEAH, AND, AND IT ALSO IS INCLUDING [00:50:01] WARRANTY ON BEING IN USED PIECE EQUIPMENT AS WELL. SO SAME WARRANTY ARE BRAND NEW, WHICH IS YEAR. I'M SURE THEY MIGHT HAVE EXTENDED, BUT I DUNNO, THEY DON'T MENTION THE FULL TWO YEAR WARRANTY. WHAT IT SAYS IN YOUR, UH, IN INMAIL, YOUR EMAIL IT TOLD ME A YEAR. WELL IT'S, IT'S A YEAR ON, UH, FULL YEAR WARRANTY ON NON WEAR PARTS, BUT TWO YEAR TOTALLY REFURBISHED WITH FULL WARRANTY. TWO YEARS ON ENGINE AND GLOBAL, ONE YEAR ON NON WEARABLE PARTS. I AGREE. AFTER THE MOTION. MOTION FROM COMMISSIONER ALLEN TO APPROVE. HAVE A SECOND. COMMISSIONER SHANE, APPROVE A SECOND MOTION. ANY OTHER DISCUSSION? NO. ALL IN FAVOR SAY AYE. ITEM NUMBER, UH, 17 IS TO DISCUSS AND CONSIDER, UH, ROAD BRIDGE PRECINCT FOUR AT 6,000 GALLON HEATED TANK OR MOTION STORAGE FROM YOUR RECOVER CORPORATION. YES. UH, AGAIN, COMMISSIONER ALLEN DID HIS RESEARCH AND IN, NOW THIS IS ACTUALLY A NEW PIECE OF EQUIPMENT, BUT THERE'S UM, TWO ADDITIONAL, UM, QUOTES TO BACK THIS UP. HE'S GETTING THIS ONE AT 49 5. THE OTHER TWO QUOTES ARE FOR 62 5. IT'S, UH, IT'S COMING IN AND IT'S INCLUDING, THIS IS INCLUDING YOUR SETUP AND ALL CORRECT. WE HAVE TO HIRE CRANE COMPANY BECAUSE OUR, OUR UH, TRACK LOAD WON'T REACH 30 SOMETHING FEET IN THERE. SET IT. SO WE'VE GOT CROSS COUNTY CRANE COMING. IT'S CHARGE 3 55 50 TO COME OUT. SET IT UP. OH YEAH, I THOUGHT IT WAS 50 TO GET HERE THEN. SO MANY DOLLARS AN HOUR. DEPENDS HOW LONG THEY'RE HERE TO STAND UP AND THEY DROP IT. THEY'RE RESPONSIBLE. I BASICALLY, DO WE HAVE A MOTION ON ITEM NUMBER? COMMISSIONER ALLEN MAKES THAT MOTION A SECOND. COMMISSIONER PHILLIPS SECOND THIS MOTION. ANY OTHER DISCUSSION? UH, ALL IN FAVOR SAY A A ITEM NUMBER 18 ALSO IS TO DISCUSS, CONSIDER A RESOLUTION TO ACCEPT THE SOLID. I'M SORRY I READ THAT WRONG. YOU FOR MS. HUGHES? NOPE, YOU DIDN'T. THIS ONE. OH, THIS ONE'S YOURS. YEAH, I JUST HAVE THE TWO, THE THREE FOLLOWING. OKAY. NUMBER 18, RESOLUTION TO ACCEPT THE CONSOLIDATION, THE TRANSFER OF ALL THE CITY OF TER DEATH RECORDS IN CA COUNTY CLERK'S OFFICE PURSUANT TO THE OFFICE SAFETY CODE 1 9 4 OH AND YOU SHOULD HAVE ALREADY RECEIVED THE RESOLUTION, BUT I WANTED TO GIVE YOU A LITTLE BIT MORE BACKUP DATA. SEVERAL YEARS AGO WE HAD GOT WITH THE CITY OF TERRELL BECAUSE ONE OF THE STATE'S INITIATIVES IS TO CONSOLIDATE LOCAL REGISTRARS WITHIN A COUNTY. AND PRESENT REPUBLIC MONEY HAD TWO, TAR WAS ALWAYS A CITY LOCAL REGISTER. SO THEY REPORTED THEIR OWN BIRTH AND DEATH AND THEY ALSO ISSUED ANY LOCAL BIRTH AND DEATH OUT OF THEIR OFFICE. AND ONE OF THE THINGS THAT THE STATE'S INITIATIVE THAT THEY HAD PUT IN WRITER 21 WANTED THAT CENTRAL LETTER REGISTRATION BECAUSE IT PROVIDES MORE EFFICIENT AND CONSISTENT CUSTOMER SERVICE, BETTER QUALITY CONTROL, BETTER FRAUD PREVENTION, ELIMINATION OF THE DICATION OF THE RECORDS AND ELIMINATION OF CONFUSION OF WHERE TO FILE AND WHERE TO OBTAIN AN EVENT. YOU KNOW, A BIRTH OR DEATH RECORD. A LOT OF TIMES THEY'LL COME IN AND SAY, I NEED MY, YOU KNOW, LONG FORM BIRTH CERTIFICATE AND WE'LL SAY, WHERE WERE YOU BORN? THE CITY OF TERROLL. WE HAVE TO CENTER INTO THE CITY OF TERROLL AND CITY OF CARROLL'S RESOURCES ARE LIMITED. SO THEY REQUIRE 24 HOUR TURNAROUND TIME. AND I BELIEVE THAT THEY'VE BEEN LOOKING AT, UM, THEIR, YOU KNOW, THEIR JOBS, THEIR PROCEDURES OR OR DUTIES IN THE CITY OF TERRELL AND JOHN WAS INVOLVED. THE SECRETARY OF CITY TERRELL CALLED AND SAID, YOU KNOW, SEVERAL YEARS AGO WE TALKED ABOUT DOING THIS CONSOLIDATION. WELL THE CITY OF TERRELL WAS READY TO DO IT IF YOU'RE, SO I GOT WITH THE STATE AND GOT WITH REBECCA AND WE, UH, TEXAS HEALTH AND SAFETY CODES OUTLINED THE DUE, YOU KNOW, THE REQUIREMENTS FOR IT. AND IT BASICALLY SAYS THAT THE [00:55:01] PERSON WHO'S GOING TO TAKE OVER THE, THE DUTIES AND THE BOOKS WILL ATTEST TO THE FACT THAT THERE IS A SUFFICIENT REVENUE AND RESOURCES TO ASSUME THOSE DUTIES. THE COMMISSIONER'S COURT HAS A RESOLUTION BEFORE THEM THAT WE GOT FROM THE DEPARTMENT, THE TEXAS STATE HEALTH SERVICES, VIOLENCE STATISTICS DEPARTMENT, AND UH, JOHN AS IF THIS IS APPROVED HERE, JOHN WILL PRESENT IT TO THE CITY COUNCIL ON THE SEVENTH. AND AT THAT POINT WE'LL WORK ON A DATE TO TRANSFER THOSE RECORDS. THE UH, INFORMATION THAT I ALSO PROVIDED WAS MOST OF THE BOOKS AND CAROL BEGAN AROUND 1930S. THERE WAS A FIRE. AND SO THEY SAID THAT A LOT OF THE EARLIER RECORDS WERE LOST, BUT THE BOOKS THAT THEY HAD WERE IN GOOD SHAPE AND WE GAVE YOU A PICTURE OF THE SNAPSHOT OF THAT. THERE'S APPROXIMATELY 50 HE REQUIRED FOR THE BOAT STORAGE. TAR 2015 ISSUED ABOUT 600 OR SO BIRTH AND DEATH CERTIFICATES IN 2014. THEY WERE A LITTLE BIT LESS. WHEN YOU GO TO THE 20 15 16 TAR CITY OF CARROLL BUDGET, THEY ESTIMATE AROUND 12,000 OF REVENUE THAT THEY COLLECT FOR EVERY BIRTH CERTIFICATE THAT WE ISSUE OUT THE STATE, THE COUNTY COLLECTS ABOUT 18 50 CENTS OF THOSE REVENUE. SO THIS WILL INCREASE OUR ISSUANCE. IT'LL, IT'LL DOUBLE THE ISSUANCE THAT WE DO NOW. LIKE I SAID, THERE'S A PICTURE OF IT AND THEN THERE'S A RESOLUTION SENSE TO COME TO ONE PLACE. YOU KNOW THAT THEY'RE THE ONLY ONES THAT AREN HERE. CAROL CAROL'S THE ONLY ONES THAT AREN HERE COUNTY. SO THAT'LL MAKE EVERYBODY IN KAMAN COUNTY. HOW'S THIS GONNA IMPACT YOUR OFFICE EMPLOYEE WISE? I THINK IT WILL INCREASE THE BUSINESS AT THE FRONT COUNTER. I MEAN, ARE YOU GONNA NEED ADDITIONAL EMPLOYEES TO NO, I I BELIEVE WE CAN ASSUME THESE FEES. OKAY. BUT WE'LL ASSUME WITH THE EMPLOYEES WE HAVE WILL BE UP. YES. YES. AND THAT'LL BE REFLECTED. UM, YOU KNOW, IN, IN THIS BUDGET, THIS UPCOMING BUDGET, WE APPROVED THE CITY OF TURTLE JOINT RESOLUTION TO APPROVE IT. YES. THEY HAVE A COPY OF WHAT WE HAVE IN IT AS SOON AS IT'S PASSED HERE. I WILL LET JOHN HAVE COPIES ON THESE, ON THESE FILES THAT YOU HAVE HERE ARE, WE'RE GONNA HAVE TO SEND THEM OFF TO HAVE MICROFILMS OR ANYTHING OR WELL, I WOULD LIKE TO, THAT ADDRESSES IN THAT SECTION OF THE LEASE THAT, AND I DON'T KNOW IF YOU WANT TO GET INTO THAT RIGHT NOW, BUT MY, MY PROPOSAL IS COMPENSATION TO EXTEND THE LEASE. WELL THE PROPOSAL RIGHT NOW TO EXTEND THE LEASE OVER AT LARRY GON OFFICE. SO I HAVE TWO LADIES WORKING OVER THERE AND I'D LIKE THEM TO BRING THE IN, DO THE INVENTORY AND THEN SEE HOW FAR THEY CAN GET ON THE STANDING AND THE INDEX. WOULD THE CITY OF THEY PAY ANY OF THE MICRO ON THE BOOK? YEAH, I, I HAVE NOT GOT WITH JOHN ON THAT TOPIC, BUT THE, ACTUALLY THE, THE MONEY FOR PRESERVATION, THE STATE ONLY ALLOWS THE LOCAL REGISTER TO COLLECT A DOLLAR ON EACH CERTIFICATE ISSUED. SO THE MOST HE'S GONNA HAVE IS, YOU KNOW, $600 LAST YEAR FOR PRESERVATION OF THAT RECORD UNLESS THEY CARRIED OVER THEIR MONEY FROM YEAR TO YEAR TO YEAR. YES. BUT THE STATE ALSO SAID THAT THERE'S A REQUIREMENT IN THE HEALTH AND SAFETY CODE FOR THEM TO GIVE US THAT MONEY. SO WHATEVER THEY HAVE, WE'RE GONNA GET. IS THAT WHAT YOU'RE SAYING? I I WOULD, I I WOULD ASSUME SO. THERE HAS NOT BEEN ANY MENTION OF MONEY TRANSFERRING ATTRIBUTE THAT'S A STATE STATUTE THOUGH FROM, FROM THE STANDPOINT OF THE STATE. THIS, THIS IS A BIG INITIATIVE THAT THE STATE IS PUTTING ON ALL THROUGHOUT. THERE ARE SEVERAL JPS THAT SOMETIMES HAVE FOUR JPS AT LOCAL REGISTERS AND COUNTY CLERKS. AND THERE'S BEEN SO MUCH FRAUD IN THE AREA OF BIRTHING THAT THE STATE HAS GONE SO FAR NOW AS TO SAY THAT YOU'LL BUY YOUR PAPER FROM US THROUGH THE VENDOR THAT WE CHOOSE, WHICH HAS INCREASED THE COST SIGN. WE HAVE REQUIREMENTS NOW THAT HAVE NOT BEEN DEFINED THAT ALSO REQUIRE THAT FINGERPRINTING OF ALL THE PEOPLE WHO COME INTO, UM, ACCESS, WHETHER WORK AND DEATH RECORDS, THEY ARE DOING THEIR BEST TO ELIMINATE FRAUD, STREAMLINE THAT PROCESS. AND THEY PUT IT INTO, UM, IT, IT, IT'S CALLED WRITER 21. THEY PUT IT INTO THE STATE THAT THESE ARE, THESE ARE THE CHANGES THAT THE VITAL STATISTICS DEPARTMENT WOULD LIKE TO SEE AND THEY PUT THAT THROUGH TO THE STATE AND THE LEGISLATURES, UH, SAID YES ON SEVERAL OF THEM, BUT CONSOLIDATION OF LIKE OF THESE LOCAL REGISTRARS [01:00:01] WAS THEIR NUMBER ONE AGENDA ITEM JUST HAS NOT BEEN PASSED AS OF YET. OKAY. BUT SEVERAL OF THE OTHER INITIATIVES TO DOWNPLAY THE FRAUD IN AND HAS BEEN ACCEPTED CONVENIENCE FOR OUR CITIZEN. SURE. SO I THINK SO DO WE HAVE A MOTION ON THIS MOTION? SECOND. MR. SHANE MAKES A MOTION. UH, COMMISSIONER TO THE MOTION. I'D LIKE THE RECORDS TO REFLECT THAT MY BIRTH CERTIFICATE WAS NOT IN THE ONES THAT UP 19, NOT GET TOO SPECIFIC. WHAT THAT 35 19. I DON'T REMEMBER WHAT WHEN YOU SAY THEY BURNED, I DIDN'T KNOW THEY BURNED. YES, MOVING ON. I WAS SURPRISED AT WHERE ARE YOUR OLDER FOLKS? YOU SAID THE CITY HAD A FIRE. ALL IN FAVOR SAY AYE. AYE. OPPOSED A GOOD DEAL FOR EVERYBODY. ALRIGHTY. UH, ITEM NUMBER 18 IS, UH, TO DISCUSS, CONSIDER DID I MISS ONE? NO, NO. 1919. ITEM NUMBER 19 IS TO DISCUSS AND CONSIDER EXTENDING LEASE OF OFFICE SPACE FOR COUNTY CLERK RECORDS FOR AN ADDITIONAL SIX MONTHS UTILIZING RECORDS, ARCHIVE FUNDS TO PAY FOR LEASE. YOU HAVE INFORMATION TO THIS AS WE TALKED PREVIOUSLY, THAT THE, THE AGENDA WAS SUBMITTED FOR THE, FOR USE OF THE CONSOLIDATION AND IMAGING OF THE, THE RECORDS THAT WE BRING FROM THE CITY OF CARROLL. UM, IT, IT JUST BASICALLY AS THE SAME LEASE WE COULD HAVE WENT ON A MONTH TO MONTH BASIS ON THE LEASE THAT WE HAD, BUT I, I THINK REBECCA THOUGHT IT WAS CLEANER IF WE DIDN'T. SO IT'S, IT'S SUBMITTED AS AN EXTENSION OF THE LEASE AND REBECCA ALSO MADE SURE THAT I SUBMITTED AND HAD RECORDED A COMPANY INTEREST SUBMITTED BY, AND RECORDED. AND BASICALLY WE JUST WANT TO USE CONTINUE USING THAT SPACE TO TAKE CARE OF THESE RECORDS. THERE'S MONEY THAT WAS PUT INTO RECORDS MANAGEMENT OR THE RECORDS ARCHIVE FUND. RATHER THAN ONLY PUTTING THE MONEY IN FOR SIX MONTHS, KAREN MADE IT TO COVER MORE THAN THE ENTIRE YEAR. SO THERE'S MORE THAN ENOUGH MONEY IN, IN FUND ONE 13 UNDER LEASE AGREEMENTS TO COVER THE 35, 30 $200 THROUGH THE END OF THIS BUDGET CYCLE. AND WE CAN ADDRESSS IT THE TWO MONTHS AFTER THAT IN THE NEXT BUDGET. BUT IT'S, IT'S PROVEN TO BE A C BEING ACCESSIBLE. THERE IS RIGHT NOW THE PROBATE RECORDS ARE ACROSS THE STREET THAT GOES WINDING THAT UP. AND THERE ARE SO MANY, I CAN'T TELL YOU HOW MANY TIMES THAT THE PROBATE PEOPLE, THEY PEOPLE ARE DOING LAND RESEARCH NEED TO SEE THOSE OLD PROBATE RECORDS. THEY GO ALL THE WAY BACK TO SOVEREIGNTY AND A LOT OF THE PROBATE RECORDS HOLD TRANSFERS UPON DEATH OF, OF LAND TITLE. AND THERE ARE SO MANY TIMES THAT THE GIRLS HAVE TO GO ACROSS THE STREET TO GET THOSE OLD PILES. IT HAS JUST BEEN SO CONVENIENT TO HAVE IT OVER THERE AND MAKE IT AVAILABLE THAT QUICK. CAN YOU GET ONE THAT'S RIGHT NOW? WE JUST WALKED ACROSS THE STREET. THAT'S PRETTY EASY. IT'S BEEN SO VIRGINIA, I WANT YOU TO KNOW, I I GOT ONE MY MOTHER'S ESTATE THE OTHER DAY FROM DALLAS COUNTY AND IT ONLY, IT ONLY TOOK 45 DAYS. SO IN, SO THIS, THE PROJECT MOVED ALONG VERY WELL AND ONCE THEY'RE ALL DIGITIZED OR WHATEVER WE CALL IT, IT'LL BE SO MUCH EASIER BECAUSE YOU'LL BE ABLE TO CALL IT UP. YOU HAVE TO GET THE HARD COPIES THAT HAVE YEAH. BECAUSE YOU ONLY HAVE TO CERTIFY IT. OTHER WORDS, THEY CAN PRINT IT AND CERTIFY IT AND THEN IT'S YEAH. YEAH. AND THEN, AND THE STATUTE SAID FREE 1950 THAT ANYTHING THAT'S BEEN IMAGED AND VERIFIED, THE CLERK CAN DESTROY THOSE 1950 AND THAT THOSE ARE GONNA BE RECORDS BUT WE'LL STILL HAVE A, A FAIRLY LARGE FILE STORAGE OF OLD PROBATE RECORDS. BUT THAT'S A GOOD THING. THE ONES THAT THROW AWAY RECORDS THAT 2060 YEARS OLD. YEAH. RATHER YOU CAN'T DUPLICATE THAT. DO WE HAVE A MOTION ON THAT? COMMISSIONER ALLEN ALLEN MADE A PHILLIPS SECOND THE MOTION, UH, GIMME AUTHORITY IF YOU, UH, ALL IN FAVOR SAY A AYE THOSE OPPOSED SHOW COMMISSION LODGE. UH, ALSO ITEM NUMBER 20 [01:05:01] IS TO DISCUSS AND CONSIDER APPROVING USE OF COUNTY CLERK RECORD ARCHIVE FUNDS TO PURCHASE A POWERED HIGH DENSITY MOBILE STORAGE SYSTEM FROM SOUTHWEST SOLUTIONS USING TX TEXT TMA T-X-M-A-A CONTRACT DASH 14 1 70. WELL, UH, SHE HAD ME COME OVER HERE AND LOOK AT HER RECORDS AND WITH ALL THESE COMING IN, SHE'S GONNA, IT'S GONNA REQUIRE MORE STORAGE OKAY. WITH GETTING THESE QUICKBOOKS THAT ARE BOUND AND, AND ALL THIS STUFF. SHE'S BUSTING IN SINKS RIGHT NOW. SHE DOES HAVE ROOM TO INSTALL THIS, BUT THE, THE CURRENT, UH, STORAGE THAT SHE HAS, LIKE I SAID, THAT ONE'S GETTING FULL. SO WHAT SHE HAS FOUND, UM, IT'S IT'S WHAT IS GENERALLY YOU PRETTY MUCH THROUGHOUT THE STATE AND THIS ALREADY HOOKS UP WITH WHAT SHE HAS. IT'S ALREADY, BOBBY SAID BOBBY'S ALREADY COME IN AND LOOKED AND EVERYTHING'S ALREADY PRETTY MUCH A GO. DID GET A FEW OTHER QUOTES ON THIS AS A MATTER OF FACT, BUT THEY CAME IN AND THEY DID COME IN LESS EXPENSIVE, BUT THEY WERE NOT APPLES TO APPLES QUOTES. IT WAS A LOT. UH, YOU TELL KIND FROM THE PHOTOGRAPHS SHE SHOWED YOU EARLIER, THESE BOOKS ARE GIGANTIC AND THEY'RE HUGE AND SOME OF THE, THE, UH, ACTUAL WEIGHT OF THE CONSTRUCTION'S NOT, UH, WHOLE WHAT SHE HAS. RIGHT. AND THE TRACKING SYSTEMS ARE DIFFERENT. THERE'S JUST A WHOLE LOT OF VARIATIONS FROM AT LEAST THE MATCH WHAT YOU ALREADY HAVE IT, IT MATCHES. EXACTLY. WE PURCHASED THE ORIGINAL SYSTEM IN 2006, AND THIS IS THE SAME VENDOR, THE SAME SYSTEM. IT WILL, IT WILL BUCK RIGHT UP. AND WE HAVE FANTASTIC SUCCESS WITH THAT COMPANY. THE SYSTEM HAS NOT BROKE DOWN ONCE IN THE LAST 10 YEARS. UM, WE'VE EVEN HAD TO, YOU KNOW, FALL BACK ON ITS BATTERY SAFETY. NOW I WILL SAY THAT, UH, IF YOU ALL APPROVE IT, THERE WILL BE SOME ADDITIONAL COST. ONE IS TO HAVE BOBBY COME IN WITH, TO MAKE SURE THAT THE ELECTRICAL IS ENOUGH TO MEET THE SYSTEM. I BELIEVE THEY HAVE THE, THE REQUIREMENTS IN THERE. AND THEN, UM, THEY'LL PUT DOWN THE RAILS AND, AND RAISE PLATFORM. AND I'D LIKE TO GET CARPETING ON THAT. AND I, I'M THINKING THAT WE HAVE CARPETING THAT MATCHES DOWN STAIRS UNDERNEATH THE STAIRS. SO THE COST WOULD BE FOR THE ELECTRICAL AND THIS WILL BE, UH, BEST VALUE PURCHASE. LISA, THIS IS, YES, IT WOULD BE A BEST VALUE. AND YOU HAVE AMPLE FUNDS TO COVER THE COST OF AND ARCHIVES. YES SIR. UM, ON THE, ON THE FINANCIALS, UH, AND I'VE, I'VE GOT WITH KW ON THERE AND I THINK THAT I WOULD LIKE TO DO A LINE ITEM TRANSFER BASICALLY FROM IT. IT'S IN THE RECORDS ARCHIVE, RIGHT? FROM SOFTWARE TO EQUIPMENT. I PUT SOME MONEY TO GOOD USE LOOK LIKE. YEAH. ALRIGHT, THAT MOTION, UH, FOR MR. SHANE? DO WE HAVE A SECOND? SECOND. SECOND FOR COMMISSIONER PHILLIPS. WE HAVE A FURTHER DISCUSSION. ALL IN FAVOR SAY AYE. AYE. OPPOSED? THANK YOU VERY MUCH FOR WORKING ON THAT BOTH OF YOU. UH, ITEM NUMBER 21, UH, IS TO DISCUSS CONSIDERING UH, ENTERING INTO PROFILE INTERLOCAL PROJECT PHASE A CONTRACT FOR BOOK PRESERVATION RECREATION AND IN DIXON FOR THE COUNTY CLERK'S OFFICE THROUGH THE INTER LOCAL AGREEMENT WITH DALLAS COUNTY, UH, FRP 20 15 6 4 86 TO BE FUNDED PURSUANT TO LOCAL CODE, WHICH IS RECORD MANAGEMENT AND 1 18 0 2 5, WHICH IS ARCHIVE FUND. FIRST OFF THAT, THAT'S RFP. THAT WAS THE REQUEST FOR PROPOSAL FROM DALLAS AND SECOND REBECCA MADE FOR, SHE'S LIKE, I KNOW THE JUDGE WANTS THESE TO BE SHORT AND SWEET, BUT I WANNA COVER ALL THE BASES. OH, WE'D ALREADY DONE THIS, BUT THAT DIFFERENT LINE. NO, NO WE DIDN'T. OKAY. WE DID THE FIRST STEP WHERE WE ENTERED INTO THE INTERLOCAL. SO DALLAS HAS UM, AN AGREEMENT WITH COFI AND WE DID INTER LOCAL TO JOIN IN ON THAT AGREEMENT. OH. SO NOW LAURA IS BRINGING YOU THE SPECIFIC TERMS UNDERNEATH THE PIGGYBACK REAL THEY'VE ALREADY DONE ON THE WORK. THAT'S NICE. THAT'S, YEAH, THAT'S MOTION ON MOTION. MOTION. COMMISSIONER ALLEN SECOND. COMMISSIONER, ANY DISCUSS? I, I THINK THERE'S SOME ADDITIONAL DISCUSSION THAT YOU GUYS NEED TO HAVE IN REGARDS TO UM, EXHIBIT A ON THE TOP, JUST BECAUSE I WANT THE RECORD TO BE VERY CLEAR. LAURA'S [01:10:01] PROPOSING A MULTI-STEP PROJECT, BUT RIGHT NOW SHE'S JUST SPECIFICALLY TALKING ABOUT THE FRONT PAGE OF THE, OF THE PROJECT AND IT'S A LARGE EXPENDITURE. SO I JUST WANNA LOOK FORWARD TO MAKE SURE THAT THEY'RE CONSIDERING THAT. WELL WHAT WE'VE DONE HAS GONE THROUGH ALL OF THE BOOKS AND RECORDS THAT ARE IN THE OFFICE AND BASICALLY ON PAGE TWO, THE FUTURE PHASE, YOU KNOW, FUTURE PHASE B WILL BE ACTUALLY BASED B, CB, PROBABLY E BASED ON THE REVENUES, THOSE, THOSE OTHER ACT ITEMS WE WILL BRING BACK TO THE COURT AS FUNDS HAVE BEEN RECEIVED AND BASICALLY, YOU KNOW, UM, I THINK NEXT BUDGET CYCLE WE'RE PROPOSING TO SPEND 645,000 OUT OF RECORDS MANAGEMENT AND RECORDS ARCHIVE AND THEREAFTER UH, YOU KNOW, WE BRING IN ABOUT 550,000 A YEAR. SO FOR THE NEXT UM, PROBABLY FOUR OR FIVE YEARS THEY'LL BE MONEY THAT AND TAKE OF THE ARCHIVE RECORDS MANAGEMENT HAVE A SUNSET PROVISION ON SEPTEMBER ONE 19. SO WE WANT GO AHEAD AND MAKE SURE THAT THE FUNDS WE WE'RE BRINGING IN ARE BEING UTILIZED TO COVER THE BOOK PRESERVATION. OKAY, SO WHAT WERE YOU SAYING REBECCA? I JUST WANTED IT TO BE CLARIFIED THAT WE'RE JUST LOOKING AT EXHIBIT A AND THE HANDOUT BUT, OR GAVE YOU GUYS THE ALSO SO WE'VE ALREADY VOTED BUT DOES EVERYBODY EACH YEAR WILL COME BACK. THANK YOU FOR CLARIFYING THAT. ITEM NUMBER 22 IS TO DISCUSS, CONSIDER ACCEPTING A CHECK AND THE AMOUNT OF 49,015 JAY PATTERSON SHADOW LAKES FOR COUNTY ROAD THREE 15 ROAD REPAIRS WHICH WILL OVERLAY A PORTION COUNTY ROAD THREE 15 WITH TWO PORTION. THIS IS FROM ISSUES WITH THE LAKE. AFTER WE APPROVED THE UH, TAKING IN THE SHUTTLE LAKE ROADS, UH, WE UH, WENT AHEAD AND GIVE A STOCK CHECK FOR TAKING CARE OF 10. THAT WAS IN OUR, WE THAT'S FROM THE WEST ENTRANCE TO SHADOW LAKE. IT ACTUALLY BE FROM THE TOP OF THE, AT THE INTERSTATE IT'LL BE INTERSTATE 22, THE CEMETERY THERE ROAD, WHICH GOES LAKE, THAT'S TWO FEET. UH, YEAH THAT'S ABOUT 23 TAKE AND AND I THE OTHER SIDE THREE 15 DOWN HIGHER. YEAH, WE FIXATE AT THE SAME TIME BE COMPLETE, RIGHT. SO IT'S GONNA, I THOUGHT THIS IS REALLY NICE HIM. IT TOOK LONG TO GET THE CHECK. SO DO I HAVE A MOTION ON ITEM NUMBER 22? MR. SHANE MAKES THAT MOTION. DO WE HAVE A SECOND? SECOND MR. ROSA. SECOND. ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE. OPPOSED? ITEM NUMBER 23 IS TO DISCUSS AND CONSIDER LINE ITEM TRANSFER KW GLOVES. QUITE A FEW OF THESE JUST, BUT UH, THIS WAS A LOT OF CLEANING UP OR, SO THERE'S CERTAIN THINGS, PROFESSIONAL INVOICE, INVOICE ADDITIONAL UP ALSO HAD AMENDMENT THAT WAS NOT FOR THAT PREVIOUS ITEM FOR THE, DO YOU HAVE QUESTIONS? ANYBODY HAVE ANY QUESTIONS ON ANY OF THE UH, LINE ITEM TRANSFERS THAT YOU PRESENTED UH, ON THE ILLEGAL DUMP IN THE BRANCH? UM, WE'RE, WE'RE DECREASING THAT CORRECT. ZERO. CORRECT. SOMEHOW THAT, WELL SOMEHOW THAT MADE IT INTO THE BUDGET THIS YEAR. UM, EVEN THOUGH THAT WAS A ONE YEAR GRANT THAT WE HAD LAST YEAR, IT WOULD JUST CARRIED OVER INTO THIS YEAR AND WE DIDN'T CATCH IT. UM, SO ESSENTIALLY THAT WAS ONE THAT [01:15:01] WE DIDN'T YEAH, WE DIDN'T, WE'RE NOT GETTING THAT. SO WE'RE NOT KIND OF EXPENDITURE TOOK IT OFF THE BOOK. CORRECT. OKAY. I THOUGHT WE WERE TRANSFERRING IT OUT. WE DIDN'T GET IT. YOU DON'T HAVE IT. OTHER QUESTION ONE, I MAKE A REMARK ABOUT WASTEWATER. SO THIS IS OUR WASTEWATER FEE FROM THE CITY OF , RIGHT? I BELIEVE SO. UM, AND IT SEEMS LIKE I WAS LOOKING AT THESE TEMPERATURES FROM YEAR TO YEAR AND WE THOUGHT TO ESTIMATE, RIGHT? SO OVER, SO COVER, YEAH, THAT'S THE RUNOFF WATER THEY WENT UP, I DON'T REMEMBER. I DON'T EVEN THINK THEY HAVE A FEE. THEY DIDN'T, THEY IMPLEMENTED ONE AND I DON'T REMEMBER WHAT HOURS WAS. IT WAS PRETTY SIGNIFICANT WAS OKAY. OTHER QUESTIONS FOR KW ON THE TRANSFER? NOT MOTION TO ACCEPT AS PRESENTED. MOTION. MOTION FROM COMMISSIONER ALLEN SECOND FROM COMMISSIONER . ALL IN FAVOR SAY AYE. OPPOSED? AND THEN ITEM NUMBER 24 CLAIM AT THIS TIME IS 5 64, 631 AND 67. I ASSUME SHE STILL HAS THINGS, SAME THINGS. YEAH. CORRECT. THAT'S WHAT ON THIS UH, BACK HERE GENERAL GOVERNMENT. I SEE WE HAVE A SCHOOL CAMERAS ON REFUND, CORRECT? WE DON'T RECEIVE THE WHOLE HUNDRED 50 FROM NO, AND IN FACT THAT'S ONE OF THE THINGS THAT I CAUGHT EARLY ON. AS SOON AS WE HAD TO MAKE A REFUND. UM, SINCE WE DON'T RECEIVE THE FULL UM, AMOUNT, WE ACTUALLY HAVE TO CONTACT K DESK TO MAKE SURE THAT THEY REFUND US THAT THAT NEXT MONTH. AND I KEEP UP WITH THAT EACH MONTH TO MAKE SURE THAT WE GET REFUNDED OUR PORTION OF 50 OR WHATEVER THE NEXT PAGE OF THAT. WE HAVE A, UH, THE DISTRICT ATTORNEY'S OFFICE LOOKS LIKE THEY'RE PAYING FOR MILE PAGE TWO NOW IT'S THE NEXT PACKAGE WE DISCUSSED TRYING TO ELIMINATE, YOU KNOW, CREDIT CARDS THAT THE HOTEL THAT SHOULD BE SUBMITTED AND THEN A CHECK FOR FOR A HOTEL. I DUNNO SPECIFICALLY INTO THAT CREDIT CARD. CREDIT CARD CASES BOOK. IT MIGHT BE SOMETHING ABOUT WOULD THAT BE SOMETHING THAT A BIG PACKET ON THE UH, COURT APPOINTED ATTORNEY PAGE. PAGE 23. I SEE WE HAVE SOME AGAIN THAT WERE UH, CASE LIKE IN TWO MONTHS BEING A YEAR OLD THAT THEY'RE JUST NOW BILLING THIS FOR. UM, THERE'S ONE THERE, THERE'S ANOTHER ONE THERE, THERE'S ANOTHER ONE HERE THAT'S UH, OVER A YEAR OLD AND THEY ALL SEEM TO BE THE SAME. SAME ATTORNEY. WHAT WAS THE LIMIT THAT YOU GUYS SAID LAST TIME? SIX MONTHS. SIX MONTHS. SIX MONTHS IS WHAT WE WERE TALKING ABOUT, SAID OVER A YEAR. WE WASN'T, YEAH, WE DECIDED NOT TO PAY FOR THEM. THEY WERE OVER YEAR OWE YOU KNOW, IN MY OPINION, IF THIS ATTORNEY AND IT, YOU KNOW, $41 AND 25 CENTS, THAT'S, THAT'S NEARLY A YEAR OLD. I MEAN WHAT COULD THAT BE? [01:20:01] I I I WOULD LIKE TO SEE US MAKE SOME TYPE OF RULE THAT IF, IF THEY SUBMIT BILLS OVER A YEAR OLD THAT THEY SUBMIT SOME TYPE OF LETTER OF OF UH, EXPLANATION AS WHY THEY'RE NOT BILLING THIS FOR A YEAR. I MEAN THAT'S GOING BACK LAST YEAR, YOU KNOW BUDDY. I THINK SIX MONTHS OLD IF IT'S OVER SIX, SIX MONTHS IS PRETTY LENIENT. I MEAN THAT ONCE THE CASE IS CLOSED, YEAH, ONCE THE CASE IS ONCE CASE CLOSED SIX MONTHS, WITHIN SIX MONTHS WE TALK TO THE JUDGES ABOUT THIS, BUT WE NEVER DID. I THINK CASEY SAID THAT THEY WERE GOING GET WITHIN THAT HE SAID THAT HE WANTED. DO WE EVER GET ANYTHING IN WRITING FROM THEM? NO, I DON'T THINK SO. AND THEY REALLY, I MEAN TO NOT APPROVE PAYMENT, IT DOESN'T HAVE TO BE IN WRITING. WE MAKE FINAL DECISION PROVE OR NOT A PAYMENT. THEY SEND US A LETTER IF THEY WANT TO SEND A, SUBMIT A LETTER OF EXPLANATION WHY THEY CAN'T BILL FOR A YEAR, YOU KNOW, THEN WE COULD REVIEW THAT AND MAYBE PAYMENT YOUR NEXT YEAR. HERE'S, HERE'S ANOTHER ONE ON PAGE THEORETICAL AND THAT'S SOMETHING YOU CAN UH, DISCUSS WITH, UH, THE JUDGES ARE WOULD YOU LIKE ME TO DO THAT OR CERTAINLY RIGHT HERE AND SEE WHAT YOU WANNA SEE. OKAY. AND UH, THAT MAKES IT TOUGH. YOU STUFF. WELL, I MEAN IT'S A COURT DECISION. NO, I MEAN, YEAH, I WOULD SUGGEST THAT WE, WE, UH, PAY THE BILLS WITH THE, WITH THE EXCEPTION OF THESE UH, ATTORNEY'S FEES HERE, BUT WELL I WOULD, I WOULD AT LEAST GO WITH THAT ONE. THAT'S OVER A YEAR. YEAH, I MEAN THE OTHER ONES HAVEN'T REACHED A YEAR YET, SO YEAH, A SUGGESTED LIMIT WAS SIX MONTHS. SO LET'S STICK WITH THE YEAR FOR NOW UNTIL WE GET WITH THE JUDGE TO MAKE SURE IT WAS SIX MONTHS. IT COULD BE CIRCUMSTANCES. WE, WE SAID NO, THEY SIGNED OFF. THEY SIGNED OFF ON THIS WOULDN'T TAKE THEM UNLESS THEY WERE SIGNED OFF ON THIS IS FROM WHOSE COURT? CAN YOU SAY WHO IT I JUST DON'T WANT HIM TO SIGN OFF ON IT THREE MONTHS, YOU KNOW, I, I'M SAYING AND SIT THERE IN HIS FOR A COUPLE OF MONTHS AND WE BLAMING AN ATTORNEY AND THE JUDGE HIS NOT HIM, WHATEVER REASON, JUST SITTING THERE. HAVE SOMETHING YOU WANTED TO INTERJECT. I JUST LIKE A CHANCE TO KIND OF LOOK AT WHAT OUR, THE AGREEMENT IS WITH OUR COURT APPOINTED ATTORNEYS PRIOR TO MAKING A RULE THAT MIGHT BE COUNTER TO THAT AGREEMENT. OKAY. THAT WAY IN CASE IT SAYS ONE YEAR AND YOU CHANGE IT TO SIX THAT THEY'RE NOT GONNA, IT WOULD MATCH EITHER. WELL OUR PUBLIC DEFENDER'S BOARD I GUESS WOULD BE THE ONE THAT ACTUALLY MAKE THE RULES IN. IS THAT NOT RIGHT? I'M NOT, I'M NOT QUITE SURE HOW THE PROCESS WORKS, BUT I THINK WE HAVE SOME TYPE OF SIGNED AGREEMENT WITH OUR ATTORNEYS THAT ARE, UM, NOT NOT ONLY OUR PUBLIC DEFENDERS, BUT IF THEY'RE GOING THROUGH UM, A DIFFERENT FUND THAT ARE COURT APPOINTED CRIMINAL ATTORNEY. THAT'S WHAT YOU'RE TALKING ABOUT SPECIFICALLY, RIGHT? YES. WELL, YOU KNOW, OUR DEAL WAS TOO THAT WE MADE IT A YEAR AGO THAT UH, WE WOULDN'T ACCEPT ANY MORE BILLS PAST A YEAR. DID WE? WE ACTUALLY VOTED ON THAT. YEAH. DID WE MM-HMM ONLY A YEAR, NOT THE SIX MONTHS. ONLY YEAR. AND THAT'S WHY I SAID THE ONLY ONE THAT WE COULD QUESTION THAT THERE WOULD BE THE YEAR BECAUSE WE A YEAR'S TIME, YOU KNOW, YOU CAN'T COME UP A YEAR OR TWO LATER AND SAY, WELL YOU OWE ME A BILL. THAT ISN'T REALLY, COURSE THAT'S NOT A REALLY GOOD THING AND IT'S, YOU KNOW, BY LEGISLATIVE LAW IT'S OUR DISCRETION WHETHER THE FLATS SAY NO TO A BILL OR NOT. I KNOW AND ALL I'M SAYING IS THAT IT DOES, THAT DOESN'T CORRESPOND WITH THE STATUTE OF LIMITATIONS FOR BREACH OF CONTRACT. SO I DON'T WANT THE COUNTY TO BE EXPOSED TO ANY LIABILITY OF SUIT. IF SOMEONE WAS NOT TO BE PAID WHO'S IN A CONTRACT THAT WE'RE GIVING THEM TWO OR THREE YEARS TO PAY. THAT'S RIGHT. SEND US A THAT'S WHAT I HAVE TO SEE TO MAKE SURE WE DON'T HAVE ANYTHING MESSING UP BUDGETS. WELL LET'S DON'T TAKE ANY ACTION. I MEAN $69, YOU MESS 41 BUCKS. CAN YOU GET THE COST TO SEND MESSAGE ON $69 THAT IT IS 2000. THEY MIGHT WANT TO SUE YOU ON 2000. I KNOW, BUT LAWYERS ARE, YOU'RE NOT PAYING A LAWYER ASKING FOR IT ATTORNEY. I JUST ENCOURAGES OTHER PEOPLE. THEY ATTORNEY WHEN THEY GET READY TO THEY NEED SOME MONEY. WE, YOU'RE RIGHT. WE [01:25:01] TO WORK ON IT. MAKE SURE THAT WORKS. ACTUALLY I'LL WORK ON, WORK ON IT WITH ME. SURE. SO AM I HOLDING ANY OF THESE SPECIFIC? WE'LL LET, WE DEFINITELY NEED TO WORK ON POLICY AND, AND IMPLEMENT THIS. WELL, LET'S SEE WHO'S ON THE BOARD. YOU'RE ON THE BOARD OVER THERE WITH, WITH THEM, WITH THE JUDGES MET FOR SOME TIME. CAN'T BE ON THERE. JUST TWO OF US CAN BE ON THERE. WELL GET OVER THERE. , GET OVER. I DON'T THINK THEY'VE ACTUALLY MET NO, THAT I'M AWARE OF. I WASN'T THERE. JUDGE JONES, YOU WORKED WITH REBECCA. GET THIS RESOLVED AND THEN YOU THE JUDGE. YEAH. DO WHAT YOU NEED TO DO. VOTE. YEAH. OKAY, SO ARE WE, OKAY, WE'LL AHEAD AND PAY WHAT? WE HAVE A MOTION IN REGARDS TO BILLS. MOTIONS. MOTION FOR COMMISSIONER ALLEN. DO WE HAVE A SECOND? SECOND. UH, SECOND FOR MR. PHILLIPS. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A OPPOSED? ALRIGHT. UH, WE HAVE MOTION TO ADUR. I'LL MAKE A MOTION. COMMISSIONER PHILLIPS, I MEAN Y'ALL MADE THE MOTION. COMMISSIONER LAW SECOND MOTION. ALL IN FAVOR? AYE. THANK VACUUM PRODUCE IT. IT'S NOT NICE BUT IT'S FUNNY. I WANT THE ONE THAT I WOULD FACE RIGHT NOW THAT WOULD CHANGE ME FROM A QUOTE TO A CLIENT. THERE YOU GO. THANK YOU. THANK YOU. THAT WAS QUICK. AND YOUR NAME. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.