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WELCOME, UH, TO A BRAVER MEETING OF THE CALL COUNTY COMMISSION REPORT.
TODAY IS MONDAY, UH, JUNE THE 13TH.
UH, IF YOU HAVE, UH, ANY ITEMS ON THE AGENDA, UH, THAT YOU WISH TO DISCUSS, THERE IS A FORM THAT, UH, IS LABELED THAT'S ATTACHED TO THE, UH, AGENDA I, AND, UH, YOU FILL THAT OUT AND GIVE IT TO THE SHERIFF AND PRESENT THAT, UH, TO US, UH, OR PRESENT TO THE CLERK.
AND, UH, SO WE'LL BE, BE GOOD TO GO IN THAT REGARD.
SO IN THAT REGARD, I'M ASK, UH, COMMISSIONER SHANE, UH, TO GIVE OUR INVITATION.
SO IF YOU'LL JOIN WITH ME, THANK YOU FOR YOUR, ANY QUESTIONS.
WE JUST ASK YOU TODAY TO BLESS THIS COURT BEFORE YOU TO SURVIVE COUNTY.
WE JUST ASK YOU ALSO TO BE WITH OUR SOLDIERS THAT ARE IN HARM WAY.
WE ALSO ASK YOU TO PROTECT OUR FIREMEN AND OUR POLICEMEN THAT ARE, UH, X HOME EACH DAY.
ALSO, WE JUST ALSO THANK YOU FOR THE RAIN THAT YOU CAN US AGAIN.
WE JUST THANK YOU SO MUCH FOR ALLOWING US TO LIVE IN THIS FREE COUNTRY, UNITED STATES OF AMERICA, AND INCLUDE THE REPUBLIC FOR RICHES STANDS ONE A NATION UNDER, UNDER GOD AND INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL HONOR OF TEXAS.
FLAG ALLEGIANCE OF THE TEXAS ONE, SAY UNDER GOD ONE INDIVIDUAL.
YOU RIGHT ON THE ROUTINE, UH, CORRESPONDENCE.
I DON'T BELIEVE I HAVE ANYTHING LISTED ON THE ITEM FOR A ROUTINE CORRESPONDENCE.
SO THE CONSENT AGENDA, ITEM NUMBER TWO, FOUR ITEMS, UH, TO DISCUSS AND CONSIDER ACCEPTING A FINANCIAL OF THE COUNTY EMERGENCY SERVICES DISTRICT.
UH, ALSO DISCUSS, CONSIDER APPROVING A BOND, UH, JASON JOHNSON AS THE CONSTABLE OF PRECINCT TWO.
UH, C IS TO DISCUSS AND, UH, APPROVE A PROJECT AGREEMENT WITH THE CITY OF MAYBANK TO GRIND PARKING LOT IN THE AMOUNT $375.
UH, D IS TO DISCUSS AND CONSIDER A PROJECT AGREEMENT FOR REPAIR TRUMP STREET IN THE CITY OF CRALL.
AND YOU SHOULD MARK OUT MIRROR COMPANY.
MIRROR COMPANY IS NOT A PART OF THIS, UH, AND THE CITY OF VILLE TO PAY FOR REPAIRS.
AND THEN ITEM D IS TO DISCUSS AND CONSIDER APPROVING AN INTERLOCAL AGREEMENT BETWEEN KAUFMAN COUNTY PRECINCT ONE AND THE CITY OF POST OAK BEND FOR ROAD MAINTENANCE.
GENTLEMEN, DO YOU HAVE ANY, UH, QUESTIONS OR ANY ITEMS THAT YOU'D LIKE TO DISCUSS? JUST WANTED TO MAKE SURE YOU GOT EMERGENCY SERVICES DISTRICT DETERMIN THE REPORT.
YEAH, AND I'VE GOT STEVE WORKING STEVE HERE.
I THINK HE'S THERE LAST LIAISON WITH THEM.
AND I DUNNO WHERE WE'RE, I KNOW, YOU KNOW, I THINK WORKING ON THAT I BELIEVE, UH, STEVE, YES SIR, I AM WORKING ON IT, BUT IF IT WAS STOP RAIN, IT WOULD HELP ME GET THAT ACCOMPLISHED FASTER.
ANY OTHER QUESTIONS ABOUT ANYTHING ON THE CONSENT AGENDA? NOT ALLOWED TO ENTERTAIN A MOTION TO, UH, APPROVE THAT COMMISSIONER, UH, PHILLIPS MAKES A MOTION.
COMMISSIONER ACCEPT MOTION? ALL IN FAVOR SAY AYE.
THOSE OPPOSED? ITEM NUMBER THREE IS A REQUEST FROM CONSTABLE STEVENS TO DISCUSS AND CONSIDER APPROVING A DEPUTATION OF, AND I KNOW I WANT MISPRONOUNCE THIS AZAR CAR JUNIOR AS A RESERVE DEPUTY CONSTABLE FOR PRECINCT THREE.
IS CONSTABLE STEVENS HERE THIS MORNING? JUDGE, I'M HERE TO, HE ASKED ME TO STEP TO HIS PLACE.
UH, HIS WIFE'S GOING THE SURGERY THIS MORNING AFTER.
SO HE'S NOT ABLE TO BE HERE? NO, SIR.
PRAYERS WILL BE WITH HIM AND, UH, HIS WIFE IS, THEY ENTERED INTO THAT.
SO DO I HAVE A MOTION REGARDING ITEM NUMBER THREE? DO I HAVE A MOTION REGARDING ITEM NUMBER THREE?
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AND FOR THE THIRD AND FINAL TIME, DO I HAVE A MOTION, UH, FOR ITEM NUMBER THREE? OKAY.THE CHAIR RULES THAT THERE WAS NO MOTION MADE.
SO THE ITEM DOES NOT, UH, PASS.
NEXT ITEM IS ITEM NUMBER FOUR FROM CONSTABLE UH JOHNSON.
UH, TO DISCUSS AND CONSIDER APPROVING DEDICATION OF JEFFREY MCNAIR TO FILL VACANCY FOR DEPUTY CONSTABLE PRECINCT TWO.
UH, CONSTABLE, WOULD YOU'D LIKE TO INTRODUCE, UH, MR. MCNAIR TO US? HE'S HERE, I BELIEVE.
UH, MR. JACK MCNAT WITH A VERY EXTENSIVE BACKGROUND.
UH, STARTED OFF AS A REGULAR OFFICER, BECAME A CANINE OFFICER AND THEN MOVED INTO CID ALONG WITH INTERNAL AFFAIRS.
UH, FROM THERE HE, UH, STARTED WORKING WITH ME AT THE DALLAS COUNTY AT THE CONSTABLE'S OFFICE FOR A COUPLE YEARS UNTIL HE GOT HIRED ON AT THE DALLAS COUNTY MARSHALL'S OFFICE AS THE ASSISTANT CHIEF.
NOW DALLAS COUNTY MARSHAL'S OFFICE IS GOING THROUGH QUITE A BIT OF CHANGES RIGHT NOW.
AND, UH, IF YOU'RE NOT IN THE KNOW WITH THE COMMISSIONER'S OVER THERE, YOU DON'T HAVE LEFT STAND ALONE.
HE'S BEEN THERE FOR TWO YEARS.
UM, HIS CHIEF IS FIXING TO RETIRE.
THEY'RE BRINGING IN THEIR OLD NEW CREW.
HE BAILED OUT BEFORE HE GOT A BAD ACCIDENT.
HE HAS AN OUTSTANDING RECORD, AN HONORABLE DISCHARGE FROM EVERY DEPARTMENT HE'S BEEN WITH, AND HE'D BE A HUGE ASSET TO OUR DEPARTMENT.
ANYBODY HAVE ANY QUESTIONS? DO I HAVE A MOTION TO APPROVE THE DEDICATION I MOTION FROM COMMISSIONER PHILLIPS? HAVE A SECOND.
YOU ALSO HAVE, WHILE YOU'RE UP, YOU ALSO HAVE ITEM NUMBER FIVE.
UH, THIS IS TO DEAL WITH THE, UH, APPROVING APPLICATION OF SCOTT WHITWORTH AS A RESERVE, UH, CONSTABLE IN PRECINCT TWO.
UH, SCOTT WHITWORTH, AS YOU KNOW, USED TO WORK FOR THE TON COUNTY CONSTABLE'S OFFICE.
UM, SCOTT WHITWORTH LEFT PRECINCT TWO AT THE TIME.
A LOT OF STUFF WAS GOING ON THROUGH PRECINCT TWO.
HE CAME TO WORK WITH ME AT THE DALLAS COUNTY CONSTABLE'S OFFICE, AS WELL AS ONE OF MY RESERVES WAS THERE FOR A COUPLE YEARS BEFORE I TOOK OFFICE HERE.
UM, HE WENT TO GO WORK FOR THE DALLAS CITY OFFICE.
HE IS CURRENTLY THEIR SERGEANT ON THE TRAINING.
UM, HE GOT OFFERED A POSITION INTO THE CIVILIAN SIDE OF IT, MAKING MORE MONEY.
HE STILL LIVES IN FOUR AND HE WANTS TO MAINTAIN HIS LICENSE.
AND I'M MORE THAN HAPPY TO BRING RESERVE WHITWORTH OVER BECAUSE I CAN UTILIZE HIM IN OUR CITY.
HE KNOWS THE CITY, HE KNOWS OUR FUNCTION IN OUR OFFICE.
'CAUSE HE'S BEEN HERE FOR SEVERAL YEARS.
HE HAS A HONORABLE DISCHARGE FROM THE DALLAS CITY MARSHAL OFFICE AS WELL AS THE LAST ELECTED OFFICIAL AND FROM DALLAS COUNTY CONSTABLE'S OFFICE.
YOU HEAR THIS REQUEST FROM CONSTABLE JOHNSON.
DO WE HAVE A MOTION REGARDING, YEAH, I MAKE A MOTION, BUT THE, THE, HOW MANY HOURS DO THEY HAVE TO WORK? MY RESERVES ARE REQUIRED TO DO A MINIMUM OF 12 HOURS A MONTH, A MINIMUM OF 12.
BUT MY RESERVES, THEY COME IN AND DO MORE THAN THAT.
THAT'S, THEY GO ABOVE AND BEYOND.
THEY USE, I HAVE A, I HAVE AN EXTRA VEHICLE AND THEY COME IN AND THEY ROTATE.
THEY HELP COVER A CIVIL PROCESS AND ANSWER CALLS AND HELP ROAD AND BRIDGE.
THEY DO EVERY FUNCTION THAT WEEK AND THEY JUST DON'T DO, THEY DON'T GET PAID.
THEY COME IN AND YOU WANT A JOB, YOU NEED TO COME IN AND DO IT.
WE HAVE A MOTION FOR MR. PHILLIPS.
DO WE HAVE A SECOND? I SECOND.
AND I POINT OUT ON NUMBER FOUR REGARDING, UH, OFFICER OR DEPUTY MCNAIR.
THIS FILLS A VACANCY THAT YOU HAVE IN YOUR DEPARTMENT, SO IT'S NOT AN ADDED THAT VACANCY.
AND NEXT IS ITEM NUMBER SIX FROM TREASURER.
HAPPENS TO BE A MEMBER OF THE, UH, KAMAN COUNTY HISTORICAL SOCIETY.
AND HE'S GONNA GIVE US A BRIEF, UH, AND CAPITAL LETTER, A BRIEF UPDATE ON, UH, THE, UH, STATUS OF THE COUNTY HISTORICAL COMMISSION AS WELL INFORMED, I BELIEVE YOU HAVE AN OVERHEAD FOR, NOT AN OVERHEAD, BUT A POWERPOINT FOR NO JUDGE.
UH, WE'RE STILL WORKING ON TECHNICAL.
I HAVE HARD COPIES I'D LIKE TO SHARE, BUT I, I HAVE, I HAVE RECRUITED A FRIEND WHO IS A POWERPOINT GURU AND IT IS ONE OF THOSE QUICK AND SHOOT DEALS.
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UH, I I SENT AN EMAIL LATE ON FRIDAY.DOES ANYBODY NEED TO? THAT'S WHY WE PRINTED.
FIRST PAGE IS, UH, A LIST OF THE CURRENT COPPER COUNTY HISTORICAL COMMISSION MEMBERS AND EX OFFICIO MEMBERS.
THE SECOND PAGE IS THE BUDGET PLAN FOR THE NEXT 15 MONTHS.
AND WE STARTED WITH THE FORMAT THAT, UH, FOR PREPARING THE 20 16 20 17 BUDGET.
AND I'M ESTIMATING THAT OUR FUND BALANCE AT MAY 31ST, UH, ACCORDING TO THE BOOKS IS 40,000 OH FOUR.
THIS INCLUDES SOME MONEY, UH, DEDICATED TO A CEMETERY PROJECT.
THAT MONEY IS EXCLUDED FROM THE 40 0 74.
THE PLAN DISBURSEMENTS AS WE FINISH THE YEAR, THE HISTORICAL COMMISSION AND THE FRIENDS OF THE HISTORICAL COMMISSION ARE PARTNERING ON A PROJECT AND HAVE STRUCTURAL ENGINEERING COMPLETED ON ALL OF THE EXISTING BUILDINGS.
UH, THE HISTORICAL COMMISSION BELIEVES THAT ITS SHARE OF THOSE EXPENDITURES WILL BE $8,000.
OUR ONE DAY A WEEK PERSON THAT'S I BELIEVE REQUIRED BY STATUTE WILL COST US APPROXIMATELY $2,000.
AND THEN WE HAVE A PORTA POTTY PROVIDE SANITATION FOR OUR VISITORS AND VOLUNTEER WORKERS.
THAT'LL BE ABOUT 600 FOR THAT TIME PERIOD.
SO WE PLAN TO CARRY FORWARD TO THE NEW FISCAL YEAR, APPROXIMATELY 20 THOU $29,474.
UH, BASED UPON THE BUDGET PROPOSALS, UH, THE COMMISSION AND THE FARM MUSEUM WOULD BE RECEIVING A COMBINED 13,600 FOR THE NEW FISCAL YEAR, GIVING US A PLANNED TOTAL FUNDS AVAILABLE FOR 20 16 20 17 OF 43 0 74.
UH, THE COMMISSION HAS, UH, PROVIDED THAT $6,000 TO FUND THREE DIFFERENT EVENTS THAT MIGHT TAKE THE FORM OF AN ARCHEOLOGY DAY, UH, OF ENTERING INTO A PARADE FOR PARTICIPATING IN CERTAIN FESTIVALS THAT MIGHT EXIST.
UH, WE PROVIDED FOR A CEMETERY PRESERVATION WORKSHOP, OFFICE SUPPLIES POSTAGE, PRINTING RECORDS PRESERVATION.
SURELY WE CAN GET RECORDS PRESERVATION CALLED OFF ON THE COUNTY CLERK, BUT THEN AGAIN, MAYBE NOT.
THE, UH, SALARY AND BENEFITS BURDEN FOR OUR PART-TIME PERSON, ABOUT 6,000.
AND THEN ONCE THE STRUCTURAL ENGINEERING IS DONE, WE WILL BE ABLE TO HAVE AN ARCHITECT BEGIN THE PLANNING OF THE RECONSTRUCTION OF THE BUILDINGS.
THE FIRST BUILDING THAT THE COMMISSION IS DETERMINED IS MOST APPROPRIATE FOR, UH, PRESERVING IS THE SUPERINTENDENT'S HOUSE, WHICH IS FUNCTIONAL.
UH, BY THE TIME WE GET TO THIS TIME NEXT YEAR, IT SHOULD BE MORE FUNCTIONAL AND WE WILL HAVE GAINED A SENSE OF HOW MUCH PRIVATE DONATION IS GOING TO BE GOING IN.
ARE THE PEOPLE THAT ARE VOLUNTEERING MATERIALS AND LABOR GOING TO COME THROUGH WHEN THE RUBBER MEETS THE ROAD.
UH, AND WE BELIEVE ALL THAT WILL TAKE PLACE.
SO THE PLAN FOR THE LONG TERM GOING FORWARD IS THAT WE'RE DOING STRUCTURAL ENGINEERING.
NOW, ONCE THAT'S COMPLETED, WE'LL DO THE ARCHITECT PLANNING FOR THE SUPERINTENDENT'S HOUSE.
ONCE THE SUPERINTENDENT'S HOUSE MOVES TO THE CONSTRUCTION PHASE, WE WILL AT THE SAME TIME BEING DOING ARCHITECT WORK ON THE SECOND BUILDING THAT'S PRIORITIZED.
ONCE THE ARCHITECT, ONCE THE SUPERINTENDENT'S CONSTRUCTION IS COMPLETED, WE'LL BEGIN CONSTRUCTION ON THE SECOND BUILDING AT THE SAME TIME DOING THE ARCHITECT WORK ON THE THIRD.
SO THAT WE WILL IN A RATIONAL AND CONSISTENT AND, UH, CONSTANT BASIS BE ROLLING THROUGH THE PRESERVATION OF THE RESIDENT OF THE BUILDINGS AT THE, THIS IS A UNIQUE SITUATION.
BASED UPON INFORMATION GIVEN TO ME, KAUFMAN COUNTY CORE FARM MAY BE THE ONLY SURVIVING CORE FARM IN THE UNITED STATES OF AMERICA.
IF WE AS A COUNTY AND AS A, AS A REGION AND AS GROUP OF PEOPLE CAN BRING THAT TO A USABLE STATE, IT CAN BE USED FOR SO MANY EVENTS AND, AND, AND BE A BRIGHT STORM.
JUST AS THE FORD FARM ON THE NORTH SIDE OF TAR IS THE FIRST AG DEMONSTRATION THAT OCCURRED IN THE UNITED STATES.
OUR CORE FARM ANCHOR, THIS PART OF COUNTY AS BEING HISTORIC PART OF THE AGRICULTURAL HISTORY THIS COUNTRY.
AND, UH, WE INCLUDED IN THE, THE REMAINDER OF THE PACKET IS A, A PLAN THAT HAS BEEN IN EXISTENCE SINCE I SAW A DATE THAT WAS 1998 ON IT.
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IS GOING TO GO THROUGH THAT PLAN AGAIN AND UPDATE IT, BUT WE WANTED TO GIVE YOU SOME FIELD FOR, FOR THE LONG PERIOD OF TIME THAT THE, UM, THE ACTIVITIES OUT THERE HAVEN'T BEEN PROGRESSING, PERHAPS AS FAST AS YOU MIGHT HAVE.AND I, I WANT TO TELL YOU, WE'VE GOT A GREAT CORE GROUP OF COMMISSIONERS THAT ARE ACTIVELY ENGAGED.
THEY RETAIN THE PROFESSIONAL ASSISTANCE THAT WE NEED.
WE'VE BUILT THE FUNDS NECESSARY TO FUND IT.
AND THEN WE'LL COME BACK TO YOU FOLKS NEXT TIME, NEXT YEAR.
THIS TIME WITH A POSITIVE OF A CONSTRUCTIVE PRESENTATION OF PROGRESS THAT IS BEING MADE AND A DEFINITIVE PLAN FOR THE FUTURE.
WE'LL BE ASKING'S COURT TO FUND ALL REASONABLE BECAUSE OF THE VOLUNTEER NATURE OF THIS COUNTY.
WE FULLY EXPECT SO MUCH CONSTRUCTION AND MATERIALS TO BE PROVIDED TO THE COUNTY ON A BASIS.
AND THEN THERE'S MINUTES OF THE MEETINGS TO FOLLOW UP PACKETS.
AND ARE THERE ANY QUESTIONS? HAVE, UH, I'VE LOOKED FOR MINUTES, UH, THAT I WAS GIVEN PREVIOUSLY.
HAVE ALL OF THE CURRENT MEMBERS ON THE BOARD OF THE HISTORICAL COMMISSION BEEN APPOINTED BY THE COMMISSION? YOUR JUDGE? ALL I KNOW IS THAT IN JANUARY OF 15TH, I BELIEVE FEBRUARY 15TH, WE HAD A SWEARING END.
SO I THINK THAT DETAILED QUESTION MIGHT BE BETTER ANSWERED BY THE OFFICIAL RECORD OF THE COMMISSION'S COURTS RECORDS.
SO YOU DON'T REALLY KNOW WHAT, THAT'S NOT, THE SPRAYING IN OF COURSE, IS IMPORTANT, BUT THE APPOINTMENT BEFORE THE SPRAYING IN HAS TO OCCUR.
SO LET US, UH, IF YOU WOULD, I THINK THAT WOULD BE HELPFUL.
I'VE HAD SOME PEOPLE CONTACT ME THAT ARE INTERESTED IN SERVING ON MISSION AND SO THAT'S GOOD THING.
BUT WE JUST NEED TO MAKE SURE THAT EVERYBODY THAT'S ON THIS COMMISSION IS, UH, YOU KNOW, HAS BEEN APPOINTED.
AND THEN ALSO I THINK WE'VE HAD SOME PEOPLE THAT HAVE RESIGNED, UH, FROM THE COMMISSION THAT APPEARS HERE.
AND I'M NOT SURE THOSE HAVE EVER BEEN, UH, SENT TO THE COMMISSION, TO THE COMMISSIONER'S COURT.
THEY PEOPLE ARE NO LONGER SERVING.
THEY, UH, RESIGNED OR MOVED OR WHATEVER.
SO WE REALLY NEED TO CLEAN THAT UP.
WE, WE'VE BEEN DOING SO MUCH CLEAN UP FOR A JUDGE AND I VERY POINT AND LET ME DO THAT.
AND THEN, UH, YOU KNOW, KIND LIKE THESE, UH, SDS WE HAVE AND ESDS LEVY DISTRICT SAID THERE'S SO MANY BOARDS AND APPOINTMENTS.
AND IT'S A GREAT FOLLOW ON QUESTION AND WE'LL CERTAINLY GET THAT.
ANY OTHER QUESTIONS? WE DIDN'T SEE EVERYTHING.
DO YOU KNOW WHERE ALL THIS MONEY'S GONE? WE'RE WE'RE TRYING TO, WE, WE'VE REBUILT THE FOUNDATION.
WE HAD TO EXTRACT OURSELVES FROM, UM, UM, AN ARCHITECTURAL FIRM, UH, THAT WAS NOT, UH, AS RESPONSIVE AS THE COMMISSION DESIRED.
AND THOSE ACTIVITIES HAD BEEN OCCURRING IN, IN 2014.
AND ONCE WE WERE ABLE TO GET OURSELVES OUT OF THAT SITUATION THAT WE STARTED OFF WITH A NEW PROFESSIONAL FIRM.
SO, UM, I DUNNO ALL OF THE HISTORY COMMISSIONER AND, AND IF, IF, IF THAT'S A REAL INTEREST TO YOU, WE CAN I'M SURE CERTAINLY GET THE RECORDS THERE.
SET, SET IT BE GOOD IF WE HAVE A REPORT FROM THE CERTAINLY AGREE.
WE KNOW YOU AND IT, YOU KNOW, I'M INTERESTED IN THE HISTORY.
IT'S A GREAT FOLLOW UP QUESTION.
WE, I BELIEVE REPORTS IN TIME.
FOLLOW ON THEN ONCE WE GET SOME INFORMATION FROM ARCHITECTS FOLLOW ON.
SO IT MIGHT BE BE YEAH, THAT, THAT'S
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PROBABLY NOT A BAD IDEA.THE MEMBERS THAT ARE CURRENTLY SERVING AS WE FIND OUT THAT THEY HAVE OFFICIALLY BEEN APPOINTED, NOT NECESSARILY SWORN IN, BUT THEY CAN'T BE SWORN IN UNTIL THEY'RE APPOINTED.
AND THEY MAY ALL HAVE BEEN, BUT I DO KNOW THERE'S SOME INTEREST ACROSS THE COUNTY AND, UH, HELPING AND COMING BACK.
SO, AND I KNOW YOU'RE NOT THE PRESIDENT, YOU'RE THE TREASURER.
UH, BUT I THINK WE NEED TO HAVE AS MUCH INFORMATION AS WE POSSIBLY CAN.
SINCE WE'RE CONTRIBUTING SOME TAX MONEY TOWARDS, AND THAT'S WHY, UH, WE AS A GROUP DEVELOP THIS BUDGET TO KICK OFF THESE JUDGE.
BUT A LETTER FROM EACH ONE OF THEM WISH WOULD JUDGE, AND AT THAT WAY WE COULD MAKE THEM.
'CAUSE I THINK WHAT WE'RE BUILDING TOWARD IS FOR THE 20 17 20 18 COMMISSION.
NO, WE, AND I THINK EVERYBODY HERE WANTS TO PRESERVE IT.
AND AGAIN, I RELY ON, YOU KNOW, NOT ONLY SERVE, I MEAN BE HONEST, BUT TO SERVE SOME PEOPLE LIST.
I LIKE, JUST LIKE ON EVERY BOARD WE HAVE ASKING TO BE ON THAT BOARD AND WANTING TO SERVE AND WE KNOW WHO THEY ARE.
AND I'LL ASK ANGIE, UH, WE'LL SEE IF WE CAN FIND THE MOST RECENT COPY OF THE BYLAWS THAT WE HAVE ON FILE IN MY OFFICE.
BUT THEY MAY HAVE BEEN AMENDED AND WE DON'T KNOW THAT.
SO WE JUST REALLY PROFESSIONALIZING WE HAVE A VERY CAPABLE PART-TIME WORKER WHO'S VERY ENERGETIC.
AND THESE WILL BE THINGS JUST EXACTLY WHAT WE'RE TRYING TO GET DONE IS GET FILES REBUILT AND GET REORGANIZED.
SO ALL OF THESE THINGS ARE THERE.
WE LENGTHENED IT WITH OUR QUESTIONS, BUT THAT'S OKAY.
ITEM NUMBER SEVEN IS JUST AN ACKNOWLEDGEMENT, UH, UH, CONCERNING THE REAPPOINTMENT OF THE COUNTY AUDITOR, UH, AND THE COUNTY PURCHASING AGENT JUNE 10TH, UH, 2016.
THROUGH YOUR TERMS. YOU HAVE A COPY OF THOSE, UH, APPOINTMENTS AND, UH, LISA AND UH, KAREN ARE UP AND FUNCTIONING AND, UH, CONGRATULATIONS TO BOTH OF THEM AND, UH, I THINK ARE WORKING TOGETHER VERY CLOSELY AND, UH, DOING WHAT THEY SHOULD BE THAT, UH, SHOULDN'T BE DOING AT THIS POINT IN TIME.
UH, ITEM NUMBER EIGHT IS TO DISCUSS AND UPDATE, UH, THE, UH, COUNTY'S CONSOLIDATING 9 1 1 COMMUNICATION SYSTEM.
AND REBECCA, I BELIEVE, UH, YOU AND SHERIFF BURNS HAVE, UH, WE DON'T HAVE A HANDOUT, BUT I THINK YOU, UH, HAVE SOME INFORMATION FOR US.
YOU MAY HAVE PREVIOUSLY SENT A HANDOUT.
I THINK PERHAPS OUR OFFICE DID NOT SEND OUT THE CONTRACT.
SO EACH OF YOU GUYS HAVE RECEIVED A COPY OF THE MENT AT THIS POINT.
WE'LL GET ONE OUT TO EACH OF YOU.
UM, BASICALLY TODAY'S JUST AN UPDATE AND NOW ON THE STATUS OF EVERYTHING, OUR OFFICES WORK REALLY CLOSELY TOGETHER WITH THE SHERIFF'S OFFICE AS WELL AS, UM, THE JUDGE'S OFFICE THAT PUT TOGETHER THE, UM, AGREEMENT TERMS TO START COMMUNICATING THOSE AND SEND THOSE OUT TO EACH OF THE MUNICIPAL PARTNERS THAT WE'RE HOPING TO HAVE IN THE SYSTEM.
SO AT THIS POINT WE'VE GOTTEN OUT THOSE AGREEMENTS TO EACH OF THOSE TIES AND WE'RE KIND OF PUTTING INTO PLACE THIS COMMENTARY PERIOD WHERE WE CAN TAKE IN ANY TYPES OF QUESTIONS, UM, SPECIFIC NEGATIVE OR POSITIVE FEEDBACK IN REGARDS TO DIFFERENT TERMS. AND WE ALSO WANTED TO SEND THOSE TO EACH OF YOU GUYS AND THEN HAVE, UM, YOU KNOW, AN APPOINTMENT TIME OR ANSWER ANY QUESTIONS THAT YOU GUYS HAVE ON IT.
AND I DIDN'T KNOW CHILD COURT, UM, WANTED TO NECESSARILY DEAL WITH THAT COMMENTARY PERIOD.
WE CAN MEET INDIVIDUALLY WITH PEOPLE OR, UM, WE CAN DO COMMITTEE STYLE.
IT PROBABLY JUST DEPENDS ON ONCE YOU GET THE AGREEMENTS LOOKING INTO IT AND SEEING HOW MUCH FEEDBACK YOU HAVE.
SO WE'LL START WITH THAT OVER THE NEXT WEEK AND WE CAN HAVE THEM OUT TODAY, IF NOT BE A BIG DEAL.
UM, IF YOU DON'T MIND, I'LL SEND IT ELECTRONIC COMMUNICATION, THE EMAIL.
UM, THERE'S A LARGER ATTACHMENT THAT'S REFERENCED IT, UM, SPECIFICALLY IS THE DESCRIPTION OF OUR OPERATIONAL SYSTEM.
AND I BELIEVE IT, CORRECT ME IF I'M WRONG TERM, LIKE 80 PAGES.
IT DESCRIBES OUR TECHNOLOGY THAT WE PURCHASED AND, UM, WHAT THAT LOOKS LIKE.
AND THE REASON WHY WE WANTED TO INCLUDE IT SPECIFICALLY IN THE AGREEMENT, UM, WAS TO, UM, BE A DESCRIPTION OF THE ASSETS THAT THE COUNTY
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OWNS AND THEN ALSO FOR THE MUNICIPALITIES LOOKING AT THE AGREEMENT TO KNOW WHAT EXACTLY WE'RE BRINGING TO THE TABLE AS FAR AS, UM, HOW THE SYSTEM'S GONNA WORK AND WHAT IT'S GONNA LOOK LIKE.SO I DON'T KNOW IF YOU WANT THAT ENTIRE EIGHT DESCRIPTION OF THE OPERATING SYSTEM, BUT WE CAN GET IT TO YOU AS WELL IF, IF THEY DON'T HAVE IT, WHICH THEN I NOT PUT IT UP THERE.
AND WE HAVE A SUMMARY TOO OF THE SYSTEM.
I THINK THAT WAS KIND OF EXTREMELY HELPFUL.
'CAUSE IT BREAKS DOWN WHAT YOU'RE GONNA FIND IN, IN A LARGER DOCUMENT.
THE CONTRACT ITSELF IS OVER 40 PAGES, SO IT'S IT'S PRETTY COMPREHENSIVE.
IS IT? AND IT IS BEEN SENT TO ALL THE ENTITIES I BELIEVE.
AND, UH, I KNOW NOW THEY'RE, THEY HAVE TIME TO RESPOND BACK WITH QUESTIONS OR COMMENTS AT THIS POINT.
AND I BELIEVE THAT ENDS MAYBE THE FIRST WEEK OF JULY.
SO IF YOU'VE GOT ANY TYPE OF COMMUNICATIONS WITH YOUR MUNICIPALITIES WITHIN YOUR PRECINCTS AND YOU'RE RECEIVING QUESTIONS, I JUST ASKING FORWARD 'EM TO OUR OFFICE OR THE COUNTY JUDGE'S OFFICE SO THAT WE CAN GET BACK IN A TIMELY MANNER, UM, TO EVERYONE.
WE ASK THEM A LETTER TO SEND THEM DIRECTLY, UM, TO THE COUNTY JUDGE'S OFFICE.
SO I'M HOPING THAT'S WHERE THEY'LL NAME GO.
BUT I DON'T WANT TO MISS ANY, IF THEY COME UP, AND ONE THING WE'RE KIND OF RUNNING INTO A LITTLE BIT IS, IS THAT SOME OF THEM ARE GETTING THIS CONFUSED WITH THE 9 1 1 THING.
SO WE'RE HAVING TO KIND OF DO THAT'S TWO DIFFERENT, YOU DIFFERENT.
SO YEAH, THEY'RE, THEY'RE CERTAINLY RELATED, BUT THEY'RE DIFFERENT.
SO, UH, BY THE WAY, AND I'VE ASKED, UH, UH, RANDY, UH, AND UH, STEVE, UH, TO KIND OF COORDINATE TO MAKE SURE THAT ALL OF OUR SMALLER COMMUNITIES ARE NOTIFIED OF THE 9 1 1 COG DISTRICT AND WE MAY BE CALLING ON YOU TO HELP US WITH SOME OF
AND ON THAT POINT, I DIDN'T KNOW THAT THAT WAS OCCURRING.
SO JUST BE VERY SPECIFIC WITH PEOPLE, UM, WHEN YOU'RE DEALING WITH THE SMALL MUNICIPALITIES TO DIFFERENTIATE BETWEEN THOSE TWO BECAUSE THEY'RE VERY, VERY DIFFERENT.
AND WE'VE ALREADY HAD SOME THAT HAVE GOT ON THE AGENDA.
UH, SOME I THINK IS ALREADY, UH, SO PROOF, I BELIEVE, I THINK YOU GUYS HAS, UH, BUT WE GOT SO MANY OTHER SMALLER THAT ARE NOT ONE THAT YEAH.
SO CONFUSION MOTHER SHOULDN'T EITHER, BUT I JUST DON'T WANT SOMEONE SIGNING THE CREATION OF THE DISTRICT THINKING THEY'RE ENTERING INTO NINE ONE.
SO, WELL, STEVE AND RANDY, I'VE ASKED THEM TO COORDINATE AND IF THEY RUN INTO A PROBLEM WITH A SPECIFIC COMMUNITY THAT'S IN YOUR PRECINCT, UH, TO GET WITH YOU AND CERTAINLY ANY HELP ANYBODY WANTS TO VOLUNTEER, LIKE, YOU KNOW, WELL SOMEBODY'S GOTTA BE IN CHARGE.
SO IF THEY HAVE ANY PROBLEMS, THEY NEED TO CONTACT US.
THAT'S WHY, THAT'S EXACTLY WHAT I'M ASKING.
AND STEVE, RANDY, Y'ALL, YOU KNOW, THIS IS ONE OF THOSE OTHER ASSIGNED VIEWS.
Y'ALL ARE GRACIOUSLY, UH, I DON'T THINK HE SAID GRACIOUSLY, BUT I KNOW AGREED TO DO IT.
UH, AFTER ASKED, SO A NUMBER OF, UH, MY WORD THAT I GOT TO IS THEY SENT A FORWARD THAT TO YOU.
AND WHEN WE GET IT, UH, THERE, I THINK THE RESPONSES ARE COMING IN VERY POSITIVE, VERY QUICKLY, MUCH QUICKER THAN THEY PARTICIPATE
THE SOONER THAT LAST ENTITY SIGNS, UH, THAT'S WHEN THE MONEY STARTS FLOWING TO THE COPS.
NOW, PRIOR TO THAT, THE COLLEGE IS WORKING ON, UH, UH, AN AGREEMENT, YOU KNOW, THE MANAGEMENT OF THAT AND THE 9 1 1 CENTER.
SO THERE'S A LOT OF THINGS GOING ON AT THE CO LEVEL, UH, THAT, YOU KNOW, HAS TO BE DONE TOO.
BUT IT PROBABLY TAKE TWO OR THREE MONTHS.
BUT I JUST, I SURE HOPE THE COLLIN COUNTY IS NOT THE LAST ONE TO GET US IS, UH, TO GET THAT IN.
SO DO YOU GUYS HAVE ANY QUESTIONS FOR THANK YOU, MR. ACTUALLY, UH, RELATED TO THE REGIONAL COMMUNICATION CENTER, I KNOW THAT IN THE PAST WE'VE DONE A LOT OF COORDINATION AND PROVIDING INPUT AND, UH, WITH THE SHERIFF'S OFFICE, UH, AND TIM SPECIFICALLY, WHAT I UN UNDERSTOOD YOU TO SAY IS UNTIL JULY 5TH, THIS COMMENTARY PERIOD, YOU WOULD LIKE US TO TALK DIRECTLY WITH YOUR OFFICE? NO, NO.
SO IT DEPENDS ON YOUR QUESTION.
IF YOU'RE ASKING SOMETHING FROM AN OPERATIONAL STANDPOINT, LIKE WHEN IS THE SYSTEM READY? UM, HOW SOON CAN WE GET OUR EMPLOYEES THERE? HOW SOON CAN KA CAN COME ON? THAT'S YOUR GUY.
I'M I'M TALKING ABOUT THE REVIEW OF THE ACTUAL AGREEMENT.
THAT WILL GO DIRECTLY EITHER TO MY OUR OFFICE OR
[00:30:01]
TO THE COUNTY JUDGE'S OFFICE EITHER.SO YOU'D LIKE, YOU'D LIKE US TO COMMUNICATE WITH YOU GUYS DIRECTLY AS OPPOSED THROUGH THE SHERIFF.
I THINK IT'D BE THE VAST, THE VAST WAY, ESPECIALLY THE WANNA BE CLEAR.
IT'S JUST IF IT'S A SPECIFIC TERM ABOUT WHEN CAN WE START THE AGREEMENT THAT'S THE SHERIFF'S OFFICE.
SAME TO THE BETTER THE BAD LEGAL QUESTION.
ALRIGHT, OTHER QUESTIONS ABOUT THE 9 1 1 CENTER? OKAY, THANK YOU VERY MUCH FOR, I APPRECIATE YOU UPDATING ON THAT.
ITEM NUMBER NINE IS TO DISCUSS AND DISCUSS CONSIDER, UH, LEASING OFFICE SPACE AT THE SOUTH CAMPUS TO THE CITY OF KAUFMAN FOR A TEMPORARY CITY HALL AND AUTHORIZING, UH, THE DISTRICT ATTORNEY'S OFFICE TO BEGIN NEGOTIATIONS CONCERNING SUCH LEASE FOR FINAL ACTION.
SO THIS IS A PRELIMINARY DISCUSSION.
WE HAD A LITTLE BIT OF THIS LAST WEEK.
WE WERE HAVING OUR BUDGET HEARINGS AND I BELIEVE, UH, UH, THERE, I'VE GOT A MAP HERE SHOWING THE, UH, AREAS THAT ARE UNDER DISCUSSION.
WE DON'T HAVE A TOTAL, YOU GO, HERE'S SOME EXTRA COPIES.
UH, THANK YOU FOR BEING HERE AGAIN THIS MORNING.
BUT, UH, RANDY, WHO IS KIND OF THE CARETAKER OF THE SOUTH CAMPUS, HAS MET WITH THE CITY OF C AND THEY'RE LOOKING AT AREAS THAT THEY CAN USE AS A TEMPORARY CITY HALL, NOT POLICE DEPARTMENT, BUT CITY HALL, UH, TO OPERATE WHILE THEY'RE UNDER THEIR NEW CITY HALL AND POLICE STATION WOULD BE UNDER CONSTRUCTION.
AND SO THE AREAS THAT ARE HIGHLIGHTED IN GREEN, UH, ARE THAT SOME OF THE ROOMS THAT WE TALKED ABOUT OUT THERE.
UH, AND UH, RANDY, YOU WANT TO KIND OF TALK A LITTLE BIT ABOUT WHAT YOU AT, I KNOW SOME OF THESE ROOMS, MATERIALS IN THEM THAT ARE GONNA HAVE TO RELOCATE.
THE CITY HAS HELPED US AS INDICATED.
UH, CITY MANAGER FIRST SAID HE WOULD MOVE PERSONALLY.
THE, THE DARK GREEN AREAS ARE THE, UH, THE ROOMS THAT ARE EITHER CURRENTLY OPEN AND AVAILABLE ARE MY UNDERSTANDING.
UH, AS SOON AS WE FIND THE STORAGE FOR THE DISTRICT CLERK RECORDS, THOSE ROOMS WILL BECOME AVAILABLE.
UH, THE LIVE GREEN AREAS WERE, WERE QUESTIONABLE, UH, ROUTE NUMBER 18 ON THE RIGHT HAND SIDE OF THE PAGE UPPER, THAT WILL DEFINITELY BECOME AVAILABLE.
THAT'S NOTHING MORE THAN, UH, OFFICE STORAGE AND WHAT WE NEED.
THE UH, OTHER TWO AREAS THAT I I WAS NOT SURE ABOUT, WE HAD TO SEE INPUT FROM OTHER PEOPLE IS THE, UH, IT STORAGE AREA.
THAT LITTLE NARROW ROOM, EIGHT FOOT BY 21 FOOT, UH, WE HAD TO COURT VISIT WITH IT TO SEE IF THAT'S EVEN FEASIBLE.
AND THE SAME FOR THE, UH, EQUIPMENT.
I UNDERSTAND THAT THEY RELOCATED LOT EQUIPMENT AND THAT MAY MAY NOT BECOME, UH, THE LIGHT GREEN AREA ARE THE ONES THAT QUESTION, BUT ALL ONES IN WILL BE MADE ABOVE.
AND JUST, SO YOU HAVE ABOUT 11 TO 12 PEOPLE I BELIEVE, OR 13 THAT YOU PROBABLY NEED TO KEEPS GROWING.
DOES HE
COMMON AREAS THAT COULD BE SHARED.
SO I MEAN, WE WOULD'VE A NEED FOR A CONFERENCE ROOM FOR STAFF MEETINGS AND DEVELOP SERVICES, REVIEW PLANS AND THINGS LIKE THAT.
SO, UH, I JUST WANNA SURE THAT WE DIDN'T, I I DON'T WANT THIS IS GO, GO IN WITH THE IDEA THAT WE CAN'T USE THOSE PARTICULAR NO, THIS VERY PRELIMINARY.
THIS WILL CERTAINLY ACCOMMODATE THE NEEDS WE HAVE FOR ADMINISTRATIVE SERVICES, DEVELOPMENT SERVICES, UH, UH, ENGINEERING SERVICES, MUNICIPAL COURT, ASSUMING WE CAN WORK OUT AN ARRANGEMENT, UH, WITH THE EXISTING C PS COURT THAT'S THERE.
WE HAVE TWO, THE CPS COURT, THE AG COURT, AND THEN ONCE A MONTH I THINK WE HAVE WHAT COMMONLY CALLED A COURT.
IT DIDN'T APPEAR THAT WE WOULD HAVE MUCH OF A CONFLICT AT ALL.
WE, WE NEED MUNICIPAL COURTS TWICE A MONTH.
[00:35:01]
THINK THAT WOULD BE POSE A PROBLEM AND CERTAINLY PROVIDE, UH, THE NECESSARY SPACE FOR THE ADMINISTRATION OF CITY HALL OPERATIONS.AND THE OTHER THING WE DISCUSSED, UH, WHEN YOU WERE NOT HERE THURSDAY, WHENEVER YOU TALKED WITH THE MAYOR, BUT UH, THERE'D BE SOME SIGNAGE THAT THE CITY WOULD BE RESPONSIBLE DIRECTING, DIRECTING PEOPLE WHERE TO, TO GO.
AND, UH, SO THERE'S SOME DETAILS THAT ARE OBVIOUSLY GONNA OUT THIS AGENDA WHEREVER YOU HAVE AS A CITY TO START WORKING WITH OUR DISTRICT ATTORNEY'S OFFICE TO FIGURE OUT WHAT A FAIR MARKET VALUE IS AND IN TERMS OF THE LEASE, WHAT WE'RE, WHAT WE HOPE TO, TO BE ABLE TO, IS COMPLETELY REMOVED FROM THE EXISTING BUILDING.
WE'RE IN BY OCTOBER 31ST OF THIS YEAR AND 15 MONTHS LATER MOVING INTO THE NEW.
SO IT WOULD BE A 15 MONTH LEASE, MAYBE A LITTLE BIT LONGER BECAUSE WE MAY START MOVING IN, YOU KNOW, OVER THE SUMMERTIME OR SOMETHING LIKE THAT.
CERTAIN DON'T DISRUPT ANYTHING RAINS GO ON IN THAT AREA.
BUT, UH, THE CITY WILL BE RESPONSIBLE FOR YOUR FALL SYSTEM AND IT YES.
QUESTIONS, GENTLEMEN, WE'VE TALKED A LITTLE BIT ABOUT THIS.
UM, AS FAR AS NEGOTIATING THE LEASE, DO YOU HAVE, UM, OR MAYBE WOULD THE COURT CONSIDER PLACING SOMEONE LIKE RANDY, UH, RANDY OR MISS HUEY IN CHARGE OF THOSE MINOR DETAILS THAT INVOLVED THE USE OF THE BUILDING AND MAYBE THE AG JUDGE? BECAUSE I'M NOT GONNA KNOW THOSE AND SO I, I THINK TO EXPEDITE THE PROCESS, WE MAY JUST BASE IT ON A STANDARD COMMERCIAL LEASE AND THEN YOU GUYS INSERT THE, THE FINER DETAILS IN THERE AND THEN IF YOU SEND IT OVER AND BE PRETTY QUICK PROCESS, I THINK RANDY'S PROBABLY THE MOST FAMILIAR PERSON WITH IT AT THIS POINT IN TIME.
UH, I KNOW YOU JUST LOVE THESE LITTLE EXTRA JOBS, BUT YOU'RE PROBABLY FAMILIAR WITH THE, AS MUCH AS ANYBODY.
SO STEVE IS TOO, BUT UH, SINCE HE'S MOVING THERE, HE'S NOT THERE AS OFTEN.
YOU'RE YEAH, WE CAN, AS FAR AS THE TERM, THE LANGUAGE WITHIN THE CONTRACT, WELL I WOULD'VE BEEN AN ISSUE TO DO THAT.
I WOULD JUST SUGGEST TO YOUR COMMERCIAL FEES AND THEN BY ROOM NUMBER.
BECAUSE THEY ARE NUMBERED ABOVE AND THERE WILL BE MARKING, THEY'LL HAVE TO BE DESIGNATED PROCEEDING EMPLOYEES AND MARKING FOR VISITORS.
THE CONSTITUENTS THAT COME TO THE UH, UH, MEETING AND I GUESS YOUR CITY COUNCIL MEMBERS ARE MEETING WOULD BE AT THE EVENING PROBABLY IN THIS COURTROOM.
I MEAN I, I'VE BEEN IN IT ONCE, BUT CERTAINLY LARGE.
WELL WE'VE HAD VERY BOARD MEMBER MEETINGS OUT THERE AND IT'S UH, IT'S A BIG ROOM AND GENERALLY WE HAVE ROOM TO DO IT.
BUT DEVIL'S IN DETAILS OF COURSE.
I GUESS THE OTHER QUESTION I MIGHT HAVE IS WE WOULD'VE A, CERTAINLY A DESIRE TO PUT SOME CUSTOMER SERVICE WINDOWS AND A COUPLE OF THESE FRONT OFFICES FOR THE MUNICIPAL COURT AND PROBABLY DEVELOPMENT SERVICE PERMITS AND THAT KIND OF THING.
AND STEVE HAD INDICATED THAT, UH, THE ONE WINDOW THAT YOU GOT, YOU HAD A MAINTENANCE GUY ON CAME, I GLAD YOU THAT PERSON TO DO THAT.
OR IF YOU, IF YOU JUST PUT A COUPLE SERVICE WINDOWS IN THERE IN THE INTEREST OVERALL USAGE AND AS BEST POSSIBLE, UH, ROOM NUMBER TWO, THAT'S THE LIGHT GREEN AREA THE LEFT THAT CURRENTLY LABELED.
IF THAT ROOM DOES BECOME AVAILABLE, THAT WOULD BEUM WAY TO GO PUT A WINDOW OUT INTO LOBBY.
THE THEREFORE NOT, UNLESS YEAH, THEY WOULDN'T HAVE TO ENTER THE BAG BUILDING.
NEED QUESTIONS? UH, REBECCA, YOU I THAT SOUNDS GREAT, KAREN, MR. THIS IS YOUR PRECINCT? YEAH, THAT'S
[00:40:01]
VOLUNTEER TO HELP IN MY SPARE TIME.EVERYBODY OKAY WITH THAT? ALRIGHT.
I HAVE A MOTION TO ANY, GOT ANY QUESTIONS FROM ANYBODY? UH, UH WE JUST NEED TO GET STARTED ON IT BECAUSE IT'S ALMOST THE 1ST OF JULY AND, UH, BE EVERY FOOTBALL SEASONS, WHAT? 90 DAYS OR NOT 60 DAYS OFF.
SO IT'LL BE HERE PRETTY QUICK.
WE HAVE A MOTION FOR COMMISSIONER LIK SECOND.
DO WE HAVE A SECOND? UH, COMMISSIONER SHANE SECOND MOTION.
ITEM ON THE NEXT PAGE IS COMMISSIONER SHANE.
THIS IS THE ANNUAL PROB REPORT, UH, PRESENTED THIS, THIS WILL BE PLACED ON FILE ON OUR, YOU HAVE ANY COMMENTS? YEAH.
COMMISSIONER SHANE TO ACCEPT 20 16 20 17 WROTE REPORT.
HAVE A SECOND FROM COMMISSIONER ALLEN.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
THOSE THANK VERY MUCH NUMBER 11, COMMISSIONER PHILLIPS, UH, TO DISCUSS AND CONSIDER ACCEPTING, UH, THE FUNDING HISTORY YEAR 20 16 20 ANNUAL REPORT FOR WE, WE HAVE A MOTION.
MR, DO WE HAVE A SECOND? UH, COMMISSIONER ALLEN SECOND'S MOTION? ALL IN FAVOR SAY AYE.
THOSE OPPOSED? ITEM NUMBER 12, MR. LAURA FLOYD, OUR, OUR HR DIRECTOR, UH, TO DISCUSS AND CONSIDER SIGNING THE AFFORDABLE CARE ACT REPORTING AND TRACK AND SERVICE KNOWN AS ARTS.
UH, 2016 REVIEW OF MY INFORMATION AGREEMENT WITH THE TEXAS ASSOCIATION OF THIS IS THE SAME.
WE SIGNED UP WITH T LAST YEAR TO HELP WITH OUR A CA REPORTING.
THEY, UM, DID ALL OF THE LEGWORK.
UM, I GIVEN THEM THE DATA AND THEY FORMS THAT TO EMPLOYEE AND THAT THAT AGREEMENT COST ANYTHING.
ANY QUESTIONS ABOUT THAT? IT'S FREE, BUT IT'S A REQUIREMENT THAT WE HAVE AND IT'S REQUIRED BY THE I THAT WE DO WITH FORMS AND PROGRAM FORM SO THAT YES, IN LATE DELAY.
WE, WE DIDN'T INCUR ANY OF THESE OTHER CALLS LAST.
ACTUALLY WE ENDED UP, UM, SAVING MONEY BECAUSE UM, THEY WERE GOING TO SEND US THE FORMS AND YOU WERE GONNA HAVE TO DELIVER, UM, THE FORMS AND BY HAND OR MAIL AND THEY WERE STILL RUNNING SO LATE AND SAY CAST UNKNOWN.
IT WAS FOR, I DIDN'T EVEN HAVE TO DO THAT.
WHAT'S THAT? THEY, THAT'S, IT'S A BLESSING TO HAVE A ALRIGHT.
MOTION COMMISSIONER AND A SECOND COMMISSIONER.
WE ENTER INTO THIS, UH, GRIEVANCE WITH, UH, TEXAS ASSOCIATION OF UH, COUNTIES.
ITEM NUMBER 13 AND ALSO MS. UH, TO DISCUSS, CONSIDER CHANGES TO THE COLTON COUNTY FIRST.
SO THIS IS THE SAME THING WE BROUGHT UP IN WORKSHOP THAT WE TALKED ABOUT.
UM, I'VE SENT IT OUT TO Y'ALL SEVERAL TIMES THAT THE POLICY NEVER GOT ANY CRITIQUES ON ANY OF HIM.
[00:45:01]
IT'S BASICALLY THE ATTORNEY'S OFFICE HAS REVIEWED IT AND IT'S BASICALLY JUST UPDATING, UM, OUR POLICY COUPLE YEARS.WE TALKED ABOUT IT IN THE WORKSHOP.
SO IT'S THE SAME THING THAT WAS IN THE WORKSHOP.
AND THE ONLY QUESTION THAT Y'ALL HAD WAS THE UNIFORM POLICY.
UM, AND KAREN HAD LOOKED OVER IT, SHE DIDN'T SEE ANY ISSUES WITH IT.
UM, THE ARGUMENTS GONNA CHANGE I THINK SOME WAY.
WE USED SOME UNIFORMS AT THE SHERIFF'S DEPARTMENT.
IF YOU FEEL COMFORTABLE WITH THE WAY Y'ALL DO IT, UM, IT'S FINE BECAUSE WE RENT ALL THAT STUFF.
SO IF IT'S ANY ISSUES WITH IT, I DON'T SEE ANY ISSUES WITH IT.
SO THAT BEING THE UNIFORMS THAT WE CURRENTLY GET, YES.
BLUE JEANS, IS THAT OKAY? YES, THEY'D BE OKAY.
AND, UH, MR. SECOND, SEE ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
NUMBER 14 IS ALSO FROM, UH, MS. FLOYD DISCUSS CONSIDER APPLICATION AND PROJECT REQUEST FORM FOR RISK CONTROL REIMBURSEMENT PROGRAM WITH THE TEXAS SUBSTATION COUNTY.
THIS IS CONFIDENTIAL PROGRAM? YES.
I BELIEVE IT'S VERY BRAND NEW AND I DON'T HAVE ANYTHING TO PRESENT TO YOU.
SO, UM, Y'ALL CAN EITHER PASS IT THAT Y'ALL CAN LET THE JUDGE SIGN OFF ON IT OR I CAN BRING IT BACK NEXT COURT.
BUT, UM, THE PLAN RIGHT NOW, UM, WITH THIS PROGRAM IS THAT WE CAN, WE CAN GET REIMBURSED FROM T UM, FOR ANYTHING THAT WE DO WITHIN THE COUNTY THAT WOULD FORM OUR INSURANCE LINE ITEMS. WHETHER THAT BE WORKERS' COMP, PROPERTY, AUTO, SOMETHING THAT INCREASE THE SAFETY OR, AND OUR PROPERTY OR SOMETHING THAT, THAT.
SO, UM, WE'RE WORKING, WORKING WITH BOBBY, TRYING TO, THE PLAN IS ACTUALLY TO WORK ON THIS GROUP AND TO CORRECT SOME OF THIS AND THAT.
SO THAT'S THE PLAN OF WHAT WE'RE GOING TO APPLY FOR.
UM, THE WAY THE PROGRAM WORKS IS THAT WE HAVE TO APPLY FOR IT.
WE HAVE TO HAVE OUR APPLICATION SUBMITTED BY JULY 1ST, SO WE'RE KIND OF DOWN RIGHT NOW.
UM, AND ONCE WE APPLY FOR IT, THEY WILL EITHER APPROVE OR DENY.
IF THEY APPROVE IT THEN WE CAN START WORK ON IT IF THEY DENY IT AND WE CAN STILL START WORKING ON IT, BUT THEY'RE NOT GONNA, SO YEAH.
SO, BUT WE'RE WORKING, I'M WORKING WITH BOBBY.
HE'S TRYING TO GET SOME NUMBERS OF WHAT THE COST IS GOING BE, UM, HOW MUCH IT GOING COST US, WHAT I GOING DO, ALL THOSE THINGS.
SO ONCE I GET IT UP, I'LL BE HAPPY TO BRING IT BACK TO COURT.
BUT, UM, MY DEADLINE JULY 1ST.
I BELIEVE WE COULD DELAY ACTION UNTIL YOU COME BACK AND I'LL BE SURE TO SEND Y'ALL A COPY OF WHAT IT IS AND AS LONG AS Y'ALL ARE PROVING THAT IS WHAT Y'ALL WANT APPLY FOR.
IS THERE ALSO MONEY AVAILABLE FOR SOMETHING AT LAW ENFORCEMENT? YEAH, WE GOT 20,000 LAW ENFORCEMENT AND SHERIFF, WE, UH, YOU AWARE OF THAT, BUT THERE ARE ALSO SOME FUNDING.
SOME FUNDING AND $20,000 FOR ANYTHING, UH, EMPLOYEE SAFETY RELATED, UH, FOR THE SHERIFF'S DEPARTMENT.
AND IT COULD INCLUDE THE JAIL.
ANY TYPE OF, YEAH, IT HAS TO BE FOR LAW ENFORCEMENT WHEN WE GET UP TO 20,000.
WE CAN USED FOR BODY CAMERAS OR NEW BEDS, STUFF LIKE THAT ALREADY.
YEAH, YOU CANNOT, IT CANNOT BE FOR ANYTHING ALREADY, BUT SO IF WE, YEAH, IF WE NEED MORE BODY CAMERAS, WE CAN APPLY FOR IT TO GET NEW BODY CAMERAS BUT WE CAN'T BUY 'EM AND THEN EXPECTED REIMBURSEMENT, RIGHT? NO.
SO WE NEED LIKE 10 NEW ONES AFTER WE GET APPROVED, THEN YES, WE CAN DO THAT.
BUT IF WE CANNOT GET REIMBURSED FOR ANYTHING THAT WE'VE ALREADY PURCHASED, SO THAT WILL NEED TO BE TURNED IN BY THE 31ST AS WELL.
VERY BRIEFLY, YOU WANT TO TELL US KIND OF WHAT YOUR PLANS ARE TO MAKE THIS BUILDING A LITTLE MORE USER FRIENDLY AND SAFE.
WE NEED TO REALLY EMPHASIZE SAFE AND IT INVOLVES MOVING THESE WINDOWS AND EXPANDING THIS BUILDING THROUGH THE EAST, I BELIEVE.
WE WERE TALKING ABOUT MOVING THIS, TAKING ALL THESE WINDOWS OUT, SITTING ALL THIS IN AND WE'RE GONNA MOVE IT OUT ABOUT 10 OR 12, 14 FEET OUT AND WE'RE GONNA PUT BARRIERS UP ACROSS THE SIDES OR YOU KNOW, YOU WON'T BE ABLE TO DRIVE HERE TO THE SIDE OF THE BUILDING.
UM, AS YOU CAN SEE CURRENTLY, YOU CAN DRIVE RIGHT THROUGH HERE.
THERE'S JUST A CURB THERE THAT YOU DRIVE OVER.
THAT'S WHAT WE'RE TALKING ABOUT.
KNOWING YOU REMOVING WINDOWS, EXTENDING THIS OUT, UM, PUTTING THE CONCRETE BARRIERS UP TO PREVENT PEOPLE FROM DRIVING THROUGH STAND OUT.
IF WE DID THAT, WE WERE TALKING ABOUT BEING ABLE TO MOVE THIS TO THIS SIDE AND THEN ALL THIS WOULD BE SPACE.
[00:50:01]
BUILD TO THIS ROOM A LITTLE MORE USUAL, I GUESS IS THE BEST, THE BEST WAY TO PUT IT.SO, AND THEY WON'T GIVE US THE FULL AMOUNT, BUT ANYTHING THEY GIVE US PROBABLY GO A LONG WAYS.
THIS IS SOMETHING THAT, UH, YOUR DEPARTMENT IS PROBABLY KIND OF RAM.
LAUREN, WE CAN GET UP TO 40,000.
20,000 OF IT HAS TO BE FOR THE LAW ENFORCEMENT LAW THERE'S A TOTAL OF 60,000, RIGHT? 40 FOR US.
GENTLEMEN, WHAT'S YOUR PLEASURE ON THESE? UH, THESE ITEMS? MR. SHANE MADE A MOTION WITH THE IDEA THAT WE CAN GO AHEAD AND MOVE FORWARD WITH IT.
UH, AND GIVEN THE JUDGE THE AUTHORITY TO SIGN, AS SOON AS WARRANT GETS EVERYTHING SENT OUT AND WE GET THE REQUEST FROM THE SHERIFF, IT'S MAINLY THE NUMBERS.
I'VE, I CAN AGAIN, BECAUSE I HAVE TO THE APPLICATION THAT I JUDGE IN, I HAVE TO TELL SPECIFICALLY WHAT WE'RE GOING, HOW MUCH EACH THING IS GONNA COST OR WHAT WE'RE ESTIMATING IT TO COST.
SO THAT'S THE MAIN THING THAT WE HAVE TO FINISH COMING.
AND I MEAN THIS IS A GREAT THING.
ALRIGHT, WE HAVE A MOTION FROM COMMISSIONER SHANE.
WE HAVE A SECOND FROM COMMISSIONER ALLEN.
UH, EVERYBODY UNDERSTAND WHAT WE'RE VOTING ON? YEP.
AND NEXT IS TO DISCUSS AND CONSIDER APPROVING A CONTRACT AND AGREEMENT FOR FREE ADJUDICATION OF RESIDENTIAL SERVICES, UH, FOR JUVENILE OFFENDERS FOR DALLAS COUNTY.
AND WE HAVE OUR CHIEF JUVENILE PROBATION OFFICER HERE WITH US.
AND, UH, UH, LAURA, THANK YOU FOR UH, LAURA, THANK YOU FOR KEEPING US INFORMED ON THIS AND BEING AHEAD OF THE AHEAD OF THE PROBLEM, SO TO SPEAK.
UM, WE DISCUSSED THIS IN THE WORKSHOP LAST WEEK.
THIS IS JUST A CONTRACT FOR, UH, WE TYPICALLY CALL THIS DETENTION.
WE HAD BEEN, AS YOU KNOW, USING HUNT COUNTY HUNT COUNTY'S CLOSE THE DOORS.
IN THE INTERIM WE WERE USING VAN COUNTY.
THE DIFFERENCE IN THIS CONTRACT AND THE HUNT COUNTY CONTRACT, THE BIGGEST DIFFERENCE IS THE HUNT COUNTY CONTRACT IS A PREPAID FLAT RATE.
WE PURCHASED A CERTAIN NUMBER OF BED DAYS, WHETHER WE USE THEM OR NOT, WE PAY FOR THEM.
THIS CONTRACT IS A PAY AS YOU GO.
WE PAY FOR WHAT WE USE AND NO MORE.
SO THE DAILY BREAK MAY BE A LITTLE BIT HIGHER, BUT WHEN YOU DO THE MATH, IT IT'S PROBABLY GONNA BE ABOUT THE SAME.
IT COULD BE OR COULD BE CHAIR.
THE, UH, THE JU THE UH, JUVENILE BOARD, UH, HAD A MEETING LAST OR WEEK AND THEY APPROVED UH, THIS CONTRACT.
BUT SINCE THIS IS BETWEEN THE COUNTIES, UM, AND IT'S A BIG CHANGE, WE WANTED TO BRING THIS TO COMMISSION.
I THINK IT'S A GOOD THING TO DO WHAT WE GET.
IT'S OUR TO BE SURE DALLAS COUNTY HAS PLENTY OF SPACE AND, UM, AS I SAID IN IN WORKSHOP, ONE OF OUR NUMBER ONE JOBS IS TO BE SURE THAT WE CAN PROTECT KIDS AND PROTECT THE COMMUNITY, PROTECT KIDS FROM THEMSELVES.
SO IF WE HAVE A VIOLENT OFFENDER, WE DON'T HAVE A PLACE TO PUT THEM.
SO THAT'S WHAT THE MAKE, MAKE A MOTION ENTER INTO THIS CONTRACT.
ALRIGHT, WE HAVE A MOTION FROM, UH, COMMISSIONER PHILLIPS SECOND FROM COMMISSIONER ZA THAT WE ENTER INTO THIS CONTRACT IN DALLAS COUNTY AND, UH, PROBATION THAT BE, UH, INCARCERATED.
SO, UH, ALL IN FAVOR SAY I, I, I.
I, I NEED TO GET YOUR SIGNATURE ON THIS.
HOW DO THAT? COULD I GET IT NOW OR CAN I JUST TAKE IT OVER? LEAVE IT.
UH, YOU JUST, I, IF YOU WANT, YOU CAN JUST TAKE IT OVER AND LEAVE.
UH, ITEM NUMBER 16 IS TO DISCUSS AND CONSIDER SIMPLE FOR PERFORMING I AND AMOUNT 45,000 375 70 UTILIZING TMA CONTRACT PRICING BASED ON TMA, UH, T MASS OR WHATEVER DASH FIVE DASH 8 4 0 7 OH DECENT.
THIS WAS BROUGHT TO ME BY THE SHERIFF'S DEPARTMENT AND THE WAY IT'S BEEN EXPLAINED TO ME IS THIS IS AN ONGOING PROJECT.
THIS IS JUST ANOTHER PHASE OF AN ONGOING PROJECT.
[00:55:01]
THIS IS OUR, THE LAST ACTIVE OF THE UPDATE UPGRADES IN THE JAIL.THIS IS OUR ORIGINAL OPERATING SOFTWARE WHEN WE CAME IN OUT THERE AND YOU KNOW, WE, WE HAD NEW REDO ALL THE LOCKS AND THE ELECTRONICS AND THIS.
NOW THEY THAT IT'S NOT SUPPORTED ANYMORE AND WE'RE ALWAYS HAVING TROUBLE.
THAT'S THIS CURRENT BUDGET HERE.
IS THIS THE FINAL STATE? I THINK IT IS.
IT'S THE SECOND HALF OF THE LOCK.
THIS SHOULD, YOU KNOW, GET US ALL.
ALRIGHT, WE HAVE A MOTION FROM MR. ALLEN, SECOND FROM COMMISSIONER PHILLIPS.
ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE.
UH, ITEM NUMBER 17 IS TO DISCUSS AND CONSIDER AWARDING A BID, UH, FOR NUMBER 16 DASH OH FOUR ANNUAL CONTRACT FOR UH, HBAC SERVICES.
BOBBY, YOU WANNA COME UP AS WELL OR LISA, YOU CAN PRESENT IT IN CASE WE HAVE ANY QUESTIONS.
THE BID, OBVIOUSLY OUR CURRENT VENDOR AND ONE OTHER.
AND IT HAS BEEN IT DURING THE, THE, DURING THE SPECS FOR THIS BID, IT WAS INDICATED MORE OF A GENERAL MAINTENANCE QUARTER MAINTENANCE WAS NEEDED TO HELP MAYBE CUT DOWN ON SOME OF THESE EXPENSES BECAUSE THE WAY IT'S EXPLAINED ME, WE HAVE SOME OLDER, UM, EQUIPMENT HERE.
IT NEEDS, IT NEEDS A LOT MORE, UH, UPKEEP AND THIS, THIS UH, QUARTERLY MAINTENANCE MAY HELP CUT DOWN ON THE MAJOR EXPENSES.
SO IT MAY BE A LITTLE MORE UPFRONT EXPENSE, BUT OBVIOUSLY, UH, THE, THE UH, CURRENT VENDOR HAD A LITTLE MORE UH, WORKING KNOWLEDGE AS TO WHAT'S GOING ON IN HERE.
BUT THE, ONE OF THE OTHER VENDORS CAME IN AND REALLY UNDERCUT HIS PRICING AND I VERIFIED WITH THAT VENDOR STATING THAT HE UNDERSTOOD WHAT WAS GOING ON.
AND THIS IS WHAT HE'S WILLING TO DO FOR ALL I'M DOING IS THEY CAN VIEW THE, THE NUMBERS.
WELL I THINK THERE'S A HUGE SAVINGS HERE.
IT'S JUST UNBELIEVABLE WHICH DIFFERENCE THERE IS ON WHAT WE HAVE ON THAT.
SO DO I HAVE A MOTION TO APPROVE? I SECOND COMMISSIONER ALLEN MAKES THAT MOTION.
COMMISSIONER PHILLIPS SECOND MOTION.
ANY OTHER DISCUSSION? FAVOR SAY THANK YOU VERY MUCH.
UH, ITEM NUMBER UH, 18 IS WE NEED TO DID YOU SAY WHAT CONTRACT? PARDON? DID YOU SAY WHAT CONTRACTOR? WHAT METER IT WAS? I DIDN'T SAY WHAT WAS WR PRECISION AIR AND CABLE.
YEAH, WE SHOULDA THAT BUT THAT'S THAT.
NOW ITEM NUMBER 18 IS TO DISCUSS CONSIDER PERSON DOUBLE TRUCKS FOR PRECINCTS THREE AND FOUR WITH THE REPURCHASE OPTION THROUGH TIPS PURCHASING PROPERTY CONTRACT NUMBER OH 2 2 3 4.
THIS IS BASICALLY THE SAME THING WE'VE DONE FOR ABOUT THE LAST FEW COMMISSIONER COURTS.
IT'S JUST TIME TO UH, RENEW THOSE CONTRACTS IF WE WANT TO DO THE BUYBACK.
THIS IS THE SAME AMOUNT OF BEACON? YES.
THIS ONE? YES, I THINK THIS OTHER ONE I JUST ONE MR. FREE HAD DID YOU JUST HAVE ONE? I JUST HAVE ONE.
AND YOU HAD ONE IN YOUR REPLACEMENT ONE? YES.
THE ONLY PERSON WHO HAD THE CHANGES I BELIEVE WAS YOU HAD PREVIOUS ONE.
RIGHT? HOW MANY? HOW MANY DO YOU HAVE? FOUR.
FOUR THAT RIGHT? OR JUST ON YOU HAVE IT SAYS PRECINCT THREE WILL TRADE IN TWO AND BUY ONE.
PRECINCT FOUR WILL TRADE IN ONE AND BUY
[01:00:01]
ONE.SO YOU DO HAVE TO CHANGE EITHER WAY.
THE WAY THE CONTRACT IS SAYS ANYTHING ELSE MATTERS.
I HAVE FINDING SO I NEED TO KNOW WHAT WE'RE FINE.
DO I HAVE A MOTION? COMMISSIONER SHANE MAC MOST TO HAVE A SECOND? COMMISSIONER ALLEN SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
OPPOSED? ITEM NUMBER 19, WE'RE GONNA THE EXIT MEETING AND GOING INTO AN EXECUTIVE SESSION CONCERNING SECURITY AND UH, WHAT I'D LIKE TO DO, I'D LIKE FOR THE TWO ATTORNEYS TO STAY IN HERE WITH AND GEORGE YORK TO STAY HERE WITH US.
AND SHERIFF, SINCE THIS INVOLVED SECURITY, I'D LIKE YOU TO STAY WITH US AS WELL.
SO, UH, WE WILL ADJOURN THE MEETING.
UH, I NEED A MOTION TO ADJOURN EXECUTIVE SESSION.
COMMISSIONER ALLEN, WE CAN TAKE A BREAK THE RECORD THAT ALLEN UNANIM.
SO NOW WE'LL MOVE INTO ITEM NUMBER 23.
DISCUSS ANY ACTION A RESULT? MAKE A MOTION.
I MOTION BY COMMISSIONER ALLEN.
ALRIGHT, NEXT ITEM IS ITEM NUMBER 23.
BELIEVE YOU COPIES OF THESE, UH, LAST, LAST WEEK.
AND THEN I HAD AN ADDITIONAL THIS MORNING.
ANY QUESTIONS ON THE LINE ITEM? TRANSFERS? HONOR, I'LL ENTERTAIN A MOTION TO UH, ACCEPT AS ALL SAY I ALL IN FAVOR SAY AYE.
NEXT ITEM IS CLAIM FOR MILLION SEVEN $83,708 AND 95 CENTS AND THAT WAS ABOUT THREE WORTH THREE WEEKS WORTH OF DEALS.
SO, AND THAT ALSO INCLUDED SOME OF THE ROAD MODEL? YES SIR.
UH, LOT OF THE INSURANCES BECAUSE IT'S FIRST PART OF THE MONTH.
AND UH, BOND EXPENDITURES, UH, ROAD MATERIALS FOR PRECINCTS ONE, THREE AND FOUR, UH, QUARTERLY TO APPRAISAL DISTRICTS AND EQUIPMENT FOR PRECINCT FOUR, INDIGENT DEFENSE, UH, EQUIPMENT LEASES, FUEL EXPENSE AND COUNTYWIDE CLEANUP.
[01:05:04]
DO YOU HAVE SOME VERIFICATION? THINK THAT'S BECAUSE OF THE DIFFERENT TRAVEL DURING THE DIFFERENT AREAS OF THE COUNTY.UM, A LITTLE PAGE, PAGE NINE, PAGE 3 0 6 9.
AT THE BOTTOM, THE, YOU MAY NOT KNOW, ARE THOSE, WHEN SOMEONE GOES FOR ONE DAY SEMINAR, WE GIVE THE TWO 30 PER, IS THAT PART OF THE COURSE? TWO 30? THAT'S WHAT CHARGED DOWN, YES.
THAT'S 1, 2, 3 LAMONT BECAUSE THAT'S THE SPRING TO THE BACK.
IS THAT TIME COMPUTER FORENSICS? YES SIR.
THAT, UH, THAT IS DIFFERENT RULES.
THE 5,600, THAT'S OUR, THAT'S OUR CONTRACT FOR MEDICAL WHAT YOU'RE SAYING.
AND THEN ON PAGE 32 WE HAVE SOME OLD ATTORNEY FEES THERE, TWO OVER THERE.
UH, WHICH ONE? UH, THE, UH, THE THIRD ONE DOWN DARREN DAVIS.
IT WAS LOOKED LIKE DISPOSED DOSE IN, UM, TEN SEVEN OR 15
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KAREN DAVIS.THE THIRD NINE DOWN BELOW THAT THERE'S A, UH, 1214 DISCLOSED 15.
AND WE WEREN'T GOING, THEY JUDGE BLAIR SAID THAT THEY WERE GONNA DISCUSS IT AND TRY REQUESTED THEY BE IN I RESEARCH WAS ACTUALLY LAST TALKED ABOUT IT.
I WENT THROUGH UM, KIND OF WHAT OUR POLICY IS AND YOU GUYS ALREADY I THINK SAY SIX MONTHS POST CONCLUSION CASE.
BUT UM, THE WAY THAT, AND I KIND LOOK CROSSCHECK TELLING HOW THEY HANDLE IT AND VERSUS NOT PAYING BECAUSE OF THE LIABILITY THAT YOU CAN OCCUR OCCUR FROM THAT.
SOMETIMES WHAT THEY'LL DO IS THEY'LL PUT PEOPLE ON EITHER A WARNING PERIOD OR HAVE A MULTI-PHASE PERIOD WHERE THEY SUBMIT NOTICES.
IS THAT YOUR INDIRECT VIOLATION OF OUR POLICY? YOU VIOLATED SO MANY TIMES YOU'RE REMOVED OFF OF OUR LIST KIND OF THING VERSUS, UM, INVITING ANY TYPE OF LITIGATION FOR NON-PAYMENT EMPLOYEES.
AND, AND THAT'S SOMETHING I SENT THAT INFORMATION TO, TO JUDGE WOODS, UH, TO MEET WITH THE SPECIFIC COURTS.
THAT WAY THEY COULD KIND OF, UM, GET A FEEL FOR HOW THEY WANTED TO PROCESS, YOU KNOW, UM, KEEP TRACK OF IT.
WHETHER OR CITY DISTRICT TURN IN THE BILL, THEY DON'T GET TO NECESSARILY SEE THE BILL, YOU KNOW WHAT I'M SAYING? SO DOES ANYBODY KEEP TRACK OF IT ON SOME THAT THESE PEOPLE ARE NOT TURNING IN THEIR, THEY SHOULD BE SIGNING OFF ON THE BILL WHEN IT'S PRESENTED? YEAH, BUT I GUESS IF YOU GET 300 PAPER AND IT'S FROM YOUR CLERK AND YOU SAY SAYS, LOOK, HERE'S ALL LEGAL.
GRANTED, I, I DO, BUT YOU COULD INITIAL ATTENTION TO THE DATE.
IT PROBABLY NEEDS TO BE MORE OF A CHANGE OF FORM.
LIKE, LIKE WHERE YOU HAVE A DATE NOTED THAT THE CASE IS CONCLUDED AND THE DATE THAT THE BILL IS SUBMITTED AND IT SHOULD BE MORE PROBABLY, IT'S PROBABLY PART OF IT IS A FORM WHERE YOU HAVE THE INFORMATION ON THAT FORM THAT THE JUDGE CAN SEE AND ALSO THAT INFORMATION'S ON THE FORM AND AN ATTORNEY KNOWS THAT THOSE GUIDELINES HAVE FOLLOWED TALKING ABOUT LOOK ATTORNEY RIGHT HERE, THEY DECIDED TO HOLD ONTO THEIR BILL FOR A YEAR.
OUR CONCERN, I, I DON'T HAVE A REAL BIG CONCERN IF IT'S TAYLOR 1115 BECAUSE THIS IS STILL, BUT WE HAD LAST, THEY WERE A COUPLE OF DAYS BUDGET YEARS AGO.
THAT'S BECAUSE YOU HAD TWO NEW JUDGES CAME IN, YOU GOT YEAH, BUT I MEAN, AND, AND, AND YOU KNOW, I'M NOT, WE'RE JUST TRYING TO PREVENT IT FROM HAPPEN AGAIN.
IT'S NOT THAT WE'RE BEAT ANYBODY UP.
IF THESE JUDGES DON'T REALIZE THAT THEY HAVEN'T RECEIVED THE BILL FOR A CASE FOR SIX OR EIGHT OR 10 MONTHS, HOW WOULD THEY REALIZE THAT, THAT WHEN THEY GET A BILL IT'S ACTUALLY LEGITIMATE.
THEY CAN GET A BILL A YEAR OLD AND INSTEAD, YOU KNOW, I DUNNO, UNLESS THEY LOOK THAT CASE UP, LIKE SHE SAID, THEY DON'T LOOK AT EVERY ONE AND VERIFY.
WELL THEN WE COULD BE PAYING BILLS THAT ARE POSSIBLY NOT LEGITIMATE.
IT PROBABLY NEEDS BETTER POLICY, BETTER FORM.
WE SAY SOMETHING DIFFERENT, A DIFFERENT DIFFERENT FORM SO THAT THERE'S SOME ACCOUNTABILITY AS IT TO DETERMINE HOW OLD THE BILL SOME TYPE OF TRACKING SYSTEM THEY CASES IN SIX SEEMS TO BE COMMUNICATION BACK TO THE JUDGES.
BECAUSE I THINK AT THIS POINT THERE'S FRUSTRATION HERE, BUT IT HASN'T BEEN COMMUNICATED BACK.
USUALLY WHEN THE BILL IS SUBMITTED TO THE JUDGE, THEY PULL THE DOCKET PACKET, ALL THE
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PAPERWORK AND IT'S ATTACHED TO IT FOR THE JUDGE FOR REVIEW.AND IF THEY ARE WAY LATE, USUALLY THAT JUDGE WILL SLICE THROUGH THEIR AMOUNT AND REDUCE THE COST BEFORE HE SIGNS OFF THERE.
THAT'S INFORMATION WE'RE NOT PRIVY TO.
WELL I, I SEE THAT INFORMATION.
SO I GUESS, I GUESS BEING MAY I'VE ALWAYS SAID IS, YOU KNOW, EVERY LAWYER I'VE EVER WORKED WITH, WHEN HE DOES GET 10 DAYS, I HAVE A BILL HE USUALLY TELL BEFORE HE STARTS.
HUH? FIGURE OUT WHY THESE PEOPLE ARE HOLDING, I GUESS.
HAVE YOU EVER WORKED A, LEMME ASK UH, Y'ALL, WHAT ABOUT, IS THIS SOMETHING ANNETTE TO DO, OUR INDIGENT DEFENSE COORDINATOR, COULD THAT BE ADDED TO HER? UH, PERHAPS.
YOU KNOW, I WOULD JUST GO BACK TO THAT POINT ABOUT ASKING JUDGES WHAT KIND OF SOLUTION DO THEY SEE? THOSE ARE SUBMITTED TO EACH COURT'S COORDINATOR, THEIR ADMINISTRATIVE ASSISTANT AND THAT'S WHO PULLS THE PAPERWORK FOR THE JUDGE TO REVIEW BEFORE HE SIGNS OFF.
MAYBE IT JUST TAKES A SIMPLE, MAYBE IT TAKES JUST A SIMPLE LITTLE STATEMENT SHEET THAT WHEN THEY CLOSE THE CASE THAT THE CLERK HAND TO THE ATTORNEY AND HE SIGNED SAYING, YOU WILL RECEIVE MY BILL WITHIN 30 DAYS.
BE HE SHOULD BE DONE WITH THE CASE ONCE IT'S CASE OVER.
AND I THINK WHAT HAPPENS, WHAT HAPPENS A LOT OF TIMES IN THE REAL WORLD WHEN THIS IS GOING ON IS THAT SOMETIMES IT'S, YOU DON'T REALIZE WHEN A CASE IS OVER.
I MEAN BY THAT I MEAN LIKE THERE'S APPEALS, THERE ARE OTHER EMOTIONS THAT COME UP.
SOMETIMES IT'S NOT AS BRIGHT OF A LINE AS WE BUY SOMETHING WE SIGN OFF ON, IT'S PAID FOR.
THERE IS ALSO AN INSTANCE WHEN I REVIEWED A FEW OF THESE THIS WEEK WERE COURT THAT THEY WERE APPEALED, APPEALED AND APPEALED AND FINALLY THEY GOT DISMISSED.
THE, UH, WHEN YOU APPEAL SOMETHING, IF I'M NOT CORRECT, THAT'S A SEPARATE APPEAL.
THIS IS A SEPARATE CASE THE WAY, SO EVEN THOUGH IT PERTAINS TO THIS CASE, THAT'S SEPARATE.
SO WHEN, WHEN THE HAMMERS COMES DOWN, HE SAYS YOU'RE SENTENCED FOR THREE YEARS.
YOU MIGHT EVEN HAVE TO GO GET A DIFFERENT ATTORNEY, APPEAL ATTORNEY.
IT MIGHT BE A WHOLE DIFFERENT THAT CAN BE, WHAT I THINK YOU JUST NEED TO DO IS WE NEED TO MAKE SURE THAT WE INCORPORATE THE JUDGES IN THEIR COURTS IN THIS PROCESS.
SO IT'S A, SO IT'S, IT'S WHERE YOU ALL ARE NOT PAYING THINGS OUT THE BUDGET YEAR OR OUT, YOU KNOW, WHERE THAT'S ALL WE WORK.
WHERE ARE MONEY? SO WHERE WE WORK WITH JUDGE CHITTY, I BELIEVE IS ADMINISTRATIVE JUDGE AND THE JUDGES GET TOGETHER ON SORT OF A UNIFORM POLICY AND PROCEDURE SO THAT WE'RE KEEPING EVERYTHING IN THE, IN THE YEARS THAT IT SHOULD BE.
AND WE'RE NOT HAVING DELINQUENT BILLS BECAUSE SOME PERHAPS AN ATTORNEY WENT BACK AND DID PAPERWORK FOR A YEAR OR SO, DID THEY JUST, I MEAN, BECAUSE THEY HAVE MORE MONEY THAN THEY KNOW WHAT TO DO WITH.
SOMETIMES THEY'RE OVERWORKED AND THEY'RE SMALL STAFFED AND THINGS SLIP THROUGH THE CRACK.
YOU KNOW, THERE'S A LOT OF DIFFERENT SITUATIONS.
SO I THINK WE SHOULD MAKE SURE YOU ALL ARE GETTING WHAT YOU NEED SO THAT, THAT YOU CAN APPROVE AS NEEDED FOR THE CORRECT BUDGET YEARS.
BUT WE WORK WITH, UM, JUDGE CHI, THE COURT ADMINISTRATIVE JUDGE, AND THE COURTS TRY TO GET A BETTER, A BETTER PROCESS AND MAYBE WE COULD WORK WITH JUDGE.
WELL THAT'S WHAT I WAS GOING ASK YOU.
WOULD ONE OR BOTH OF YOU WORK ON A, UH, LETTER THAT OR MEMO THAT YOU COULD SEND ON BEHALF OF THE COURT SAYING THAT THIS, YOU KNOW, WE NEED SOME HELP IN TRYING TO RECTIFY THIS AND MAYBE THEY CAN KIND OF TAKE THAT.
I'M, I'M NOT SURE THAT, I DON'T KNOW IF IT COMING DIRECTLY FROM THE DA'S OFFICE, LIKE THIS IS THE POLICY THAT WE WANT PUT IN PLACE WOULD BE THE BEST.
UM, ER I THINK IT, WELL IF YOU WERE WRITING, I'LL SEND BECAUSE IT DISCUSSION WE'VE HAD SEVERAL TIMES OVER THE LAST SEVERAL THAT WE'RE TRYING TO RUN THEIR SHOWS.
WE'RE JUST TRYING TO RUN OUR MONEY AND IT IT'S WHAT YOUR WERE DOING.
I JUST THINK THERE'S A GAP IN THE, BETWEEN THE COURT AND THE JUDGES THAT THE JUDGE IS PROBABLY NOT EVEN AWARE OF.
YEAH, I WILL, IF YOU WILL DO THAT, I'LL MAKE SURE Y'ALL GET A COPY OF IT.
I APPRECIATE THAT THESE BILLS WEREN'T SIGNED OFF ON BY ELECTED OFFICIAL OR DEPARTMENT.
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ARE THERE A PERSON MADE MOTION? HAVE A SECOND.BEFORE Y'ALL ADJOURN, WELL WE ALL IN FAVOR SAY ALRIGHT BEFORE WE ADJOURN YOU BEFORE WE ADJOURN? YEAH.
JUST BASICALLY WHAT I WAS WANTING TO SHOW YOU IS KIND OF WHAT WE HERE THIS YEAH, I TALKED ABOUT IT.
HE'S ARE YOU TALKING IN REFERENCE TO AGENDA AND VOTING? THE SAFETY THING? YEAH, SAFETY.
YOU WANNA TALK ABOUT THE AMOUNT THAT YOU THINK IT MIGHT COST IN REFERENCE THAT AGENDA ITEM AND EXACTLY WHAT IT IS WE WERE LOOKING AT TRYING TO DO.
HE WAS ALREADY, SO IT'S THE SAME CONCEPT, RIGHT? FOR, FOR SAFETY.
AND IF YOU KINDA SEE, LEMME TURN MY MAP RIGHT.
IT'S KIND OF QUICK HERE, BUT AS YOU CAN SEE THE ROOM SIT LIKE THIS FOR WHAT IT WAS LOOKING AT DOING IS PUT HERE IN THIS, IN THIS CORNER.
BUT WHEN WE EXPAND THIS OUT, 14 FEET OR YOU WOULD COME IN THE CONFERENCE ROOM AND ACCESS Y'ALL'S BENCH DOWN THE SIDE AND THEN WE WOULD'VE ROOM ON THE END ON THAT END DRAIN.
ALL THIS WOULD BE NEW WALL THIS WAY ONTO THIS SIDE.
SO BASICALLY WHAT I WAS SAYING WAS FROM HERE I PARKING LOT.
THOSE PARKING SPOTS RIGHT HERE WILL BE GONE.
SHOULDN'T BE ON THIS WAY WHERE WE CAN ENTER INTO IT INSTEAD OF WALK ALL THE WAY ACROSS ROAD.
I FIGURED YOU'D STILL COME IN FROM THIS SIDE HERE.
I KNOW, BUT I MEAN WE WERE ON THAT SIDE.
WE JUST COME IN TO THE BEHIND OUR YES.
THEY SEPARATE, FIGURE OUT WAY TO REVERSE THAT.
BUT I MEAN, YEAH, THAT'S A GOOD IDEA.
THAT GETS YOU A LITTLE, THIS ROOM IS NOT A GOOD, IT'S REALLY NOT.
MAYBE WE CAN INCORPORATE THIS WALL WALL, WHICH LOOKS LIKE IT'S A LITTLE BIT THAT'S PUT THE JUDGE RIGHT IN THE CORNER AND HAVE US ONE DOWN CORNER STILL EXIT OUT THAT DOOR.
SO, UH, I'M SURE WE'RE GOING HAVE TO GET THE CITY OF AND PROBABLY TO UH, BLESS THIS FOR SOME SORT OF A DRAWING, SOME SORT OF VISUAL DRAWING.
BUT UH, BUT IT'S FOR PURPOSES RIGHT NOW FOR GRANT.
YOU KNOW, SPACE OBVIOUSLY BE FAIRLY EASY.
WE MIGHT NEED TO GET IT BEFORE WE, WE MOTION AUR.
MR. PHILLIPS, MR. FALLON, ALL IN FAVOR SAY AYE.