* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UH, [00:00:01] JULY THE 11TH, NINE O'CLOCK. I APPRECIATE YOU BEING HERE. THIS IS A REGULAR MEETING OF THE, UH, COMMISSIONER'S COURT. UH, WE, UH, ARE BE BEGINNING HERE JUST IN A MOMENT. IF, UH, YOU'RE HERE TO ADDRESS THE COURT, THERE'S SOME SIGN IN SHEETS, UH, OVER ON THE TABLE THERE THAT YOU'LL, UH, NEED TO COMPLETE, UH, IF IT, UH, ADDRESSES ANY OF THE ITEMS THAT ARE ON THE AGENDA. AND IF YOU'LL GO AHEAD AND COMPLETE THOSE AND TURN THEM INTO MS. HUGHES COUNTY CLERK. UH, WE WILL MOVE FORWARD WITH THAT WHENEVER WE, UH, COME BACK JUST IN A, IN A LITTLE BIT. SO THIS MORNING I'VE ASK, UH, YOU KNOW, THIS IS A, A KIND OF A, A VERY SOLEMN TIME IN OUR, UH, IN OUR COUNTRY, ACTUALLY CERTAINLY, UH, IN OUR STATE AND IN OUR, OUR NEIGHBOR TO THE WEST. AND SO I'VE ASKED, UH, COMMISSIONER, UH, ALLEN TO GIVE THE, UH, INVOCATION AND THEN WE'LL HAVE THE PLEDGE ALLEGIANCE, BOTH OUR AMERICAN FLAG, TEXAS FLAG. WHILE WE'RE SO GRATEFUL FOR THIS DAY, WE'RE MINDFUL OF EVIL THAT'S IN THIS WORLD. WHEN IT COMES CLOSE TO HOME, IT'S EVEN ON. OUR MIND HAS TO AND SL POLICE OFFICERS WHO ESSENTIALLY KILLED FOR THE PARENT REASON. WE KNOW THAT, UH, THERE'S A LOT OF THINGS THAT HAS TO OVERCOME. BUT HATE IS ONE THING THAT TAKES ONLY YOU, THE OF YOUR SON AND THEM, AND HAVE TO COME. IT'S SOMETHING THAT WILL PROBABLY NEVER HEAL IN ANY OF THEIR HEARTS. AND THEIR WE'RE GRATEFUL THAT WE'RE HERE TODAY, THAT WE CAN BE SERVICE OF THE CITIZENS OF COUNTY TO TAKE CARE OF THE BUSINESS THAT WE NEED TO DO AND ALWAYS DO WHAT IS RIGHT FOR THE MAJORITY AND ALWAYS DO THE BEST WE CAN TO SERVE THIS COUNTRY, WHICH, WHICH WE, WE ALWAYS BE MINDFUL GRANTED TO UNITED STATES OF AMERICA AND TRULY THE REPUBLIC OVER WHICH HAS CHANGED ONLY NATION OF GOD, GOD, THE INDIVIDUAL WITH LIBERTY OF JUSTICE. FOR HONOR, THE TEXAS FLAG ALLEGIANCE, I DON'T BELIEVE ANYBODY SIGNED UP. NO ONE, NO ONE SIGNED IN. OKAY. CAN Y'ALL HEAR ME OKAY BACK THERE? OKAY, WELL, WE'LL MOVE RIGHT ON INTO THE AGENDA AND I DON'T HAVE, UH, CORRESPONDENCE. SO THE NEXT ITEM WILL BE, UH, UH, IN THE, UH, CONSENT AGENDA. WE HAVE TWO ITEMS THERE. THE FIRST ONE IS TO DISCUSS AND CONSIDER APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF ROSSER FOR ROAD MAINTENANCE. AND THEN THE SECOND ONE IS TO DISCUSS AND CONSIDER ACCEPTING AN INTERLOCAL AGREEMENT BETWEEN KAMAN COUNTY AND THE CITY OFOUT. BELIEVE ONE OF THESE A IS IN, UH, THE PRECINCT FOUR AND UH, B PRECINCT. SO WE HAVE ANY QUESTIONS OR COMMENTS? WE HAVE A MOTION. COMMISSIONER ALLEN, SECOND COMMISSIONER. ALL IN FAVOR SAY AYE. THOSE OPPOSED. UH, NEXT ITEM, UH, IS JOHN MAIN, WHO IS THE CPA REPRESENTING FIRM, PAT BROWN HILL L AND JOHN IS HERE TODAY PRESENTING OUR FINAL AUDIT, UH, FROM, UH, THE, UH, HIS FIRM FOR THE FISCAL YEAR 20 20 15. I'M GONNA GO BRIEFLY AND JUST TO KIND OF GO THROUGH, IS THAT BETTER? I'M ACTUALLY GONNA START THE PICKER ANNUAL FINANCIAL REPORT. LOOK AT PAGE ONE. DON'T, I'M NOT GONNA GO OVERALL. OKAY. 70 PAGES ONE BY ONE, BUT THIS REPORT HERE ON PAGE ONE THROUGH THREE IS OUR RESPONSIBILITY, THE ACTUAL FINANCIAL STATEMENTS AND THE BULK OF THE REPORT AND FINANCIALS AND ARE RESPONSIBILITY OF THE COUNTY. OUR RESPONSIBILITY IS TO EXPRESS AN OPINION ON THOSE BALANCES AND DISCLOSURES PRESENTED TO US WHEN WE GET Y'ALL TRIAL BALANCE AND LOOK AT Y'ALL'S RECORDS. SO IF YOU LOOK AT PAGE TWO, THIS IS WHAT [00:05:01] WE REFER TO AS AN UNMODIFIED OPINION, MEANING THAT WE DO NOT HAVE TO MODIFY OUR REPORT FOR ANY UNKNOWN ISSUES, LIKE NOT KEEPING UP WITH CAPITAL ASSETS OR, UH, ITEMS ON THE GENERAL REVENUE DETERMINE WERE CORRECT OR NOT. IF Y'ALL HAD DISCLOSURES THAT WE COULDN'T DETERMINE WERE CORRECT OR NOT. SO OF THE FOUR TYPES OF OPINIONS THAT WE CAN GIVE AS OUTSIDE AUDITORS, THE UNMODIFIED IS THE HIGHEST LEVEL OF INSURANCE THAT WE CAN OFFER ON A SET OF FINANCIAL STATEMENTS. UM, WHILE WE'RE AT IT, IF YOU LOOK ON PAGE TWO, YOU'LL SEE KIND OF A UNIQUE PARAGRAPH HERE THIS YEAR. UH, IT'S CALLED A CHANGING THE ACCOUNTING PRINCIPLE. AND I'M SURE WE TALKED ABOUT IT BEFORE WE PUT IN OUR LETTERS, BUT THIS WAS THE FIRST YEAR WHERE GOVERNMENTS HAVE HAD TO IMPLEMENT WHAT WAS REFERRED TO AS GASBY STATEMENT 68, MEANING THAT WE HAD TO ADD YOUR ACTUARIAL PENSION LIABILITY TO THE FINANCIAL STATUS FOR THE FIRST TIME THIS YEAR. SO THAT IS ONE OF THE REASONS WHY THE REPORT'S ABOUT SIX OR SEVEN PAGES THICKER THAN IT WAS LAST YEAR. THAT NUMBER IN ACCORDANCE WITH A LOT OF EXTRA DISCLOSURES IN THE NOTES AND THE REQUIRED SUPPLEMENT INFORMATION HAS, UH, CREATED A LOT MORE INFORMATION IN GOING BEFORE. BUT IF, IF YOU WOULD GO AHEAD AND TAKE A LOOK AT PAGE 41 AND 42, IF YOU LOOK THERE ON PAGE 42, YOU CAN SEE THERE'S A CHANGE IN THAT PENSION LIABILITY AND IT, AFTER ALL THE ACTUARIAL STUDIES ARE DONE AT THE END OF, UH, 1231 10,014, THE COUNTY'S TOTAL PENSION LIABILITY WAS $67.4 MILLION. BUT IN ADDITION TO THAT, AS YOU KNOW, THE COUNTY AND THE EMPLOYEES ALL PAY IN THOSE AMOUNTS ARE SET ASIDE TO OFFSET THAT LIABILITY. AND IF YOU LOOK AT THE BOTTOM OF THAT NUMBER, IT'S ABOUT 65.4 MILLION. SO THE ACTUAL AMOUNT THAT'S HITTING THE FINANCIAL STATEMENTS IS THAT THIRD COLUMN, THE 1.9 MILLION. SO EVEN THOUGH YOU HAVE A 16 $7 MILLION TOTAL LIABILITY, ABOUT $2 MILLION IS WHAT'S HITTING THE FINANCIALS. THAT'S THE, THIS IS THE FIRST YEAR THAT WE'VE EVER HAD TO INCLUDE THAT NUMBER. BUT THESE AMOUNTS HAVE BEEN IN THE REPORT, THEY'VE JUST BEEN REQUIRED TO BE PUT IN THE FOOTNOTES NOT ACTUALLY REPORTED AS A LIABILITY. AND THAT'S NOT ME SAYING, HEY, LET'S GO AHEAD AND ADD THIS. THIS IS ACCOUNTING STANDARD DICTATING EVERY COUNTY, EVERY CITY, EVERY SCHOOL DISTRICT HAD TO PUT THIS NUMBER OFF FOR THE FIRST TIME IN THE HISTORY OF THE FINANCIAL STATEMENT, UH, PRESENTATION. SO ONE THING THAT I THOUGHT IS KIND OF INTERESTING, IF YOU LOOK AT THE BOTTOM, PAGE 42 THERE, IN THAT SENSITIVITY ANALYSIS, WHEN THEY'RE DOING ALL OF THIS, THEY USE A DISCOUNT RATE OF 8.1, WHICH STILL SEEMS A LITTLE BIT HIGH, BUT, UM, THAT'S WITHIN PRESCRIBED STANDARDS FOR ACTUARIES. SO THAT'S WHERE YOU GET THE $1.9 BILLION. BUT IF YOU JUST SHIFT THAT DISCOUNT RATE 1% LOWER, YOUR LIABILITY WOULD'VE BEEN $11 MILLION INSTEAD OF TWO. AND IF THAT NUMBER WOULD'VE BEEN 9.1%, YOU WOULD'VE HAD AN ASSET, MEANING THE ASSETS THAT YOU HAD SET ASIDE VERSUS YOUR LIABILITY WOULD'VE BEEN A $5.3 MILLION ASSET, MEANING YOU WOULD'VE HAD MORE ASSETS THAN LIABILITY. SO YOU CAN SEE WHEN YOU'RE TALKING ABOUT $67 BILLION OF LIABILITIES, WHAT 1% CONDITION. SO I JUST WANNA LET PEOPLE KNOW THAT WE'RE DEALING WITH SOME BIG NUMBERS THERE, BUT IN THE GRAND SCHEME OF THINGS, WHAT'S HITTING THE FINANCIALS IS A LOT SMALLER THAN, THAN WHAT THE TOTAL LIABILITY WAS 'CAUSE OF THOSE ASSETS. SO, UM, THAT IS ONE OF THE REASONS WHY IF YOU LOOK ON PAGE 13, WHY DO YOU GO DOWN TO THE BOTTOM? LOOK AT THAT UNRESTRICTED NUMBER FOR NET ASSETS THAT THAT IS IN A DEBIT OR DEFICIT POSITION. THE REASON THAT IS, IS BECAUSE THE ACTUARIAL LIABILITIES ARE CREATED WITH NO ASSET TO OFFSET 'EM. NORMALLY, IF YOU JUST ISSUE BONDS AND BUILT SOMETHING WITH IT, LIKE THE ARMORY, WHEN YOU'RE DOING A CALL CENTER, IF YOU ISSUE DEBT, YOU HAVE AN ASSET TO OFFSET IT. THE ACTUARIAL LIABILITY IS JUST A LIABILITY AND NOTHING IS OFFSETTING IT. SO IT'S JUST GOING STRAIGHT TO THE BOTTOM LINE AND REDUCING, UM, THAT NUMBER. AND ALSO PART OF THAT NUMBER IS PART OF THE DEBT THAT Y'ALL ISSUED IS FOR PROJECTS THAT INVOLVE HIGHWAYS THAT AREN'T GOING TO END UP BEING Y. SO THAT PART OF THE DEBT GOES AGAINST UNRESTRICTED AS OPPOSED TO IF IT WAS A ROAD THAT Y'ALL MAINTAINED IT NUMBER. SO THAT'S THE REAL REASON WHY THAT NUMBER IS A LITTLE. BUT IF YOU LOOK AT ME ON THIS SHEET, THIS IS YOUR GOVERNMENTAL ACTIVITIES. THIS IS EVERYTHING THAT THE COUNTY HAS. CASH, UNCOLLECTED TAXES, UH, CAPITAL ASSETS. WE'VE GOT SOME NEW ITEMS HERE FOR DEFAULT DEFERRED OUTFLOW OF RESOURCES AND DEFERRED INFLOWS. AND THOSE HAVE TO DO WITH THE PENSION, UH, LIABILITY AND TIMING OF THAT ACTUARIAL STUDY. IT ALSO HAS YOUR LONG-TERM LIABILITIES AND UH, EVEN THOUGH THAT UNRESTRICTED POSITION IS DEFICIT, YOU WILL TOTAL THAT POSITION IS A POSITIVE 6.5 MILLION AT THE END OF THE YEAR. SO THAT'S [00:10:01] ALL OF YOUR ASSETS, ALL OF YOUR LIABILITIES AND WHAT'S LEFT. SO THAT, THAT NUMBER BEING AT THE BOTTOM IS POSITIVE. IT IS A GOOD THING. IF YOU LOOK OVER ON PAGE 15, THIS IS A BALANCE SHEET OF YOUR MAJOR FUNDS AND THE FUNDS THAT MEET THE MAJOR FUND CRITERIA, YOUR GENERAL FUND, GENERAL ROAD BRIDGE AND CONSTRUCTION PROJECTS FUND. AND YOU CAN SEE THE GENERAL FUND ENDED, UH, WITH A FUND BALANCE OF A LITTLE OVER 2.2 MILLION THAT'S, THAT'S GONE UP, UH, OVER THE LAST SEVERAL YEARS. THAT'S ABOUT A MONTHS WORTH OF EXPENDITURES. SO WE LIKE TO TRY TO SEE A COUPLE OF MONTHS AT LEAST. SO I KNOW Y'ALL ARE, THAT'S NOT SOMETHING THAT YOU CAN DO IN ONE BUDGET CYCLE, BUT I AM PLEASED TO SHOW THAT THAT IT IS GOING INCREASING. BUT IF YOU LOOK THERE, UH, GENERAL ROAD AND RIDGE HAS A $2.5 MILLION FUND BALANCE. AND THE CONSTRUCTION PROJECTS, ALTHOUGH IT IS A $15.8 BILLION FUND BALANCE, THAT THAT IS GOING TO GO DOWN RATHER QUICKLY AS Y'ALL GET DONE WITH THESE PROJECTS AND CASH AND ALL THOSE ASSETS WILL BE TAKEN AND TURNED INTO ASSETS THAT AREN'T CASH. SO YOU'LL SEE THAT GO DOWN, BUT DON'T GET ALONG BECAUSE THAT'S THE NORMAL CYCLE THERE WITH THOSE TYPE OF ISSUES. AND IN YOUR GENERAL FUND, IF YOU LOOK ON PAGE 18 AND 19, YOU KIND OF GET A PICTURE OF WHAT I WAS JUST TALKING ABOUT AND YOUR GENERAL FUND LEFT ABOUT 750,000 THIS YEAR. THIS, UH, ROAD BRIDGE WENT UP ABOUT 3 29, BUT YOU CAN SEE IN THE CONSTRUCTION PROJECTS WITH THE CAPITAL OUTLAY AND INFRASTRUCTURE OF 9.2 BEING SPENT BECAUSE THAT'S HOW MUCH THAT WENT DOWN FROM A $25 MILLION FUND BALANCE POSITION TO 15. SO AGAIN, NOTHING OUTTA THE ORDINARY THERE, BUT JUST TO POINT THAT OUT SO YOU CAN SEE WHY THERE'S A DECREASE IN ASSETS THERE. UM, ALSO THERE WAS A $3.6 MILLION NOTE, UH, THAT WAS ISSUED THIS YEAR, AND THAT'S OVERALL PAGE 19 DOWN THERE UNDER YOUR ISSUANCE OF LONG TERM DEBT. AND STARTING ON PAGE 22 IS YOUR NOTES TO THE FINANCIAL STATEMENTS. AND THESE GO INTO A LOT MORE DETAIL AND NARRATIVELY TRY TO EXPLAIN WHAT THE FINANCIAL STATEMENTS ARE. I'LL TRY TO SAY, BUT USING WORDS INSTEAD OF JUST HAVING TO LOOK AT NUMBERS. FOR INSTANCE, IF YOU LOOK ON PAGE 33, YOU CAN SEE A SCHEDULER, CAPITAL ASSET ACTIVITY. UM, SO YOU CAN SAY YOU FINISH THE NEW BUILDING CONTRACT. SO THAT'S BEEN ADDED TO BUILDINGS AND HOW THAT'S STARTING TO BE DEPRECIATED. YOU LOOK OVER ON PAGE 35, YOU CAN SEE A DETAILED DISPLAY OF YOUR LONG FORM, LONG TERM AND SHORT TERM DEBT AND ALL OF YOUR DEBT, UH, OUTSTANDING SCHEDULES AND, AND UH, AMORTIZATION SCHEDULES, LIKE HOW THOSE THINGS GET PAID BACK. STARTING ON PAGE 38 IS YOUR PENSION DISCLOSURES THAT, LIKE I SAID, HAVE INCREASED A LOT, UH, WITH THE ADDITION OF GAS B 68. SO WITH THAT, UH, WE LOOK ON PAGE 54, Y'ALL MANAGE A LOT MORE FUNDS THAN JUST THE THREE THAT I MENTIONED, THAT THOSE ARE WHAT REFERRED TO AS NON-MAJOR FUNDS. AND THOSE ARE ALL LISTED HERE, STARTED ON PAGE 54. THESE ARE THE FUNDS OR POTS OF MONEY THAT CAN ONLY BE SPENT ON CERTAIN THINGS. MONEY THAT'S COLLECTED FOR RECORDS MANAGEMENT, FINES, SEIZURES, THINGS OF THAT NATURE. DEBT SERVICE FUND. ALL OF THOSE ITEMS ARE, ARE INCLUDED HERE AS PRESCRIBED BY GASBY, UM, THAT THEY BE ADDED UP BACK HERE. AND THAT TOTAL OF THOSE FUNDS IS BROUGHT FORWARD TO THE FRONT. ALSO, IF YOU LOOK AT PAGE, UH, 73, BECAUSE THE COUNTY IS A LOCAL GOVERNMENT, WE HAVE TO DO OUR GOVERNMENT OMNI STANDARDS, WHICH MEANS WE HAVE TO LOOK AT THINGS LIKE, UH, COMPLIANCE WITH GRANTS. WE HAVE TO LOOK AT, UH, ARE YOUR FUNDS BEING DEPOSITED PROPERLY? YOU HAVE ADEQUATE DIC INSURANCE, JUST EXTRA THINGS THAT YOU DON'T HAVE TO LOOK FOR IF YOU WERE JUST AUDITING A REGULAR FOR PROFIT BUSINESS. AND WE DID NOT HAVE ANY SIGNIFICANT DEFICIENCIES OR MATERIAL WEAKNESSES TO REPORT THERE. AND ON PAGE 75, Y'ALL DID SPEND OVER $500,000 OF STATE GRANTS THIS YEAR. SO WE HAD TO DO OUR AUDIT, UH, IN COMPLIANCE WITH THE TEXAS UNIFORM GRANT MANAGEMENT STANDARDS. AND IF WE LOOK ON PAGE 79, WE ACTUALLY HAD TO TEST THE, UH, CAPITAL MURDER GRANT TO DEFENSE EXTENSION GRANT AND THE CTS. AND IN LOOKING AT THOSE THREE MAJOR PROGRAMS, WE DID NOT HAVE ANY SIGNIFICANT EFFICIENCIES OR MATERIAL WEAKNESSES THERE EITHER. SO ALL IN ALL, UH, A VERY GOOD AUDIT. I THINK THE COUNTY'S FINANCES ARE LOOKING BETTER, GETTING INTO A STRONGER POSITION. UM, I KNOW THAT WE BE FIRST STARTED THIS ENGAGEMENT, WE HAVE A LOT OF FINDINGS IN THE BACK AND I THINK WITH A LOT OF Y'ALL'S HEALTH AND OTHER [00:15:01] DEPARTMENTS HEALTH, THOSE FINDINGS HAVE BEEN REDUCED AND, UH, YOU TO KEEP MOVING FORWARD. AND, UH, Y'ALL HAVE ANY QUESTIONS, I'LL BE GLAD TO GO OVER THOSE NOW. BUT I'D ALSO LIKE TO MAKE SURE THAT Y'ALL KNOW THAT DEPARTMENTS THAT WE WORK WITH HERE ARE VERY HELPFUL TO US. UM, WE GO IN AND ASK FOR THINGS, THEY GET BACK TO US, THEY MAKE SURE WE HAVE EVERYTHING AND WE REALLY APPRECIATE THAT. AND UM, YOUR HONOR'S OFFICE DOES A LOT THAT PREPARE FOR US TO LOOK AT. SO WE APPRECIATE THAT. I BELIEVE, UH, SINCE I'VE BEEN COUNTY JUDGE, THIS IS THE FIRST AUDIT THAT WE'VE NOT HAD ANY FINDINGS, UH, PRESENTED BY THE OUTSIDE AUDIT. I BELIEVE THAT'S CORRECT. AND I ALSO BELIEVE THIS IS THE CLIENT'S GENERAL FUND BALANCE WE HAD SINCE I'VE BEEN, THAT'S TWO GOOD, UH, TWO GOOD BITS, VIEWS, OBVIOUSLY OFFICER'S, OFFICE, FOLKS THAT WORKED IN HER OFFICE AND FIRST DEPARTMENT, ALL THAT. AS WELL AS THE OTHER OFFICIALS THAT HAVE BUDGETS THAT, UH, THAT ARE INVOLVED. WE COME TOGETHER AS A TEAM. HELP US TO GET WHERE WE'RE AND WE'RE WE, BUT WE BETTER IERS. Y'ALL HAVE ANY QUESTIONS OR COMMENTS? WELL, IT WAS SENT TO YOU BY, YEAH, OKAY. I I GOT SOME QUESTIONS, BUT RATHER THAN COURT I AGREE, I LIKE TO SEE THIS TABLE UNTIL WE CAN DISCUSS THIS WORKSHOP, WE POSSIBLY HAVE OUR DISTRICT JUDGES AND OUR DISTRICT ATTORNEY THERE TO ANSWER SOME QUESTIONS. ALRIGHT, SO WE HAVE A MOTION ON THE TABLE TO UNTIL THE NEXT, WE A WORKSHOP ON IT WHENEVER AN NEXT AVAILABLE AND YOUR SECTION. SECTION, ALRIGHT, UH, LET'S, WOULD YOU BE AVAILABLE TO COME BACK? UH, SURE. IF, IF WE DECIDE TO DO THAT. SO LET'S TAKE A VOTE ON THAT. UH, IF YOU WOULD LIKE TO TABLE THIS, WOULD YOU, UH, RAISE YOUR HAND? OKAY, I BELIEVE I SEE TWO HANDS RAISED. IF YOU WOULD NOT LIKE TO THIS, WOULD THIS AS PRESENTED? UH, WOULD YOU RAISE YOUR VOTE? SO WE TO ACCEPT THE AUDIT. THANK YOU VERY MUCH. JOHN, DID WE NOT HAVE A MOTION AND A SECOND? NO. WELL WE DID HAVE A MOTION. A MOTION AND A SECOND, BUT NO, SHE'S MOTION, A MOTION TO ACCEPT WOULD BE SEPARATE. DO I HAVE A MOTION TO ACCEPT THE MOTION? COMMISSIONER ALLEN, THANKS FOR EVERYBODY FOR REMINDING. HAVE HAVE A SECOND. COMMISSIONER PHILLIPS? ALL IN FAVOR IF YOU WOULD RAISE YOUR HAND FREE ALL THOSE AGAINST FREE. NEXT ITEM IS, UH, ACTUALLY THE NEXT TWO ITEMS WE'RE GOING TABLE AND, UH, DESIREE IS, UH, HAD A FAMILY ILLNESS AND SHE'S NOT GONNA BE ABLE TO BE HERE. SO I WOULD LIKE MOTION FIRST TO ITEM NUMBER FOUR, DESIRE WE HAVE A MOTION FROM COMMISSIONER SHANE. DO WE HAVE A SECOND? SECOND. SECOND, UH, FROM COMMISSIONER PHILLIPS. UH, ALL IN FAVOR SAY, AYE. THOSE VOTE, SAME ITEM NUMBER FIVE TO THE TABLE, HAVE A MOTION. MOTION FROM COMMISSIONER PHILLIPS AND SECOND FROM COMMISSIONER ALLEN. ALL IN FAVOR SAY AYE. ALRIGHT, NOW MOVING ON THEN TO ITEM NUMBER SIX. DISCUSS AND CONSIDER APPROVING A MEMORANDUM OF UNDERSTANDING KAMAN COUNTY AND THE CITY OF KAMAN TO BEGIN. 9 1 1 AUGUST 1ST, 2016, MEMORANDUM OF UNDERSTANDING TO TERMINATE AUTOMATICALLY AT THE START OF THE COUNTY'S LONG TERM CONSOLIDATED 9 1 1 COMMUNICATION SYSTEM THREE ON OCTOBER THE FIRST 2016. AND I BELIEVE THE ATTORNEY'S OFFICE HAS SOME INFORMATION [00:20:01] FOR US ON THAT. PRIMARILY WHAT WE WE'VE DONE IS CITY, CAN YOU COME OVER, IF YOU DON'T MIND, KAREN? I'LL, PRIMARILY WHAT WE HAVE IS WE'RE WORKING ON A, UM, 9 1 1, UM, AGREEMENT BETWEEN KAMAN COUNTY AND VARIOUS CITIES TO COME ON BOARD WITH THE 9 1 1 PLAN OCTOBER 1ST AND THE TO GO ON FIRST. SO FOR THAT INWARD PERIOD BETWEEN AUGUST THE FIRST AND OCTOBER, A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF KAUFMAN AND KAUFMAN COUNTY IN ORDER TO ALLOW THE CITY OF KAUFFMAN TO COME AHEAD AND LET, UM, BASICALLY AGREE TO 9 1 1 DISPATCH FOR, UM, THE CITY OF KAMAN. OKAY, WE HAVE QUESTIONS FROM ANYONE, UH, ON THIS. SHERIFF, DO YOU HAVE ANYTHING YOU'D LIKE TO ADD? UH, SINCE THIS IS IN YOUR WICK? NO, THE, UH, WE HAVE SOME LEARNED HERE BECAUSE OF THE CONDITION OF THE CURRENT SYSTEM, UH, NOT OPTIMAL. IT'S VERY, UH, YOU KNOW, UNRELIABLE. SO WE NEED TO GET THEM ON BOARD TO, YOU KNOW, SAFETY. OKAY, COMMISSIONER, YOU, ANYBODY HAVE ANY QUESTIONS ABOUT THIS? HOW MANY EMPLOYEES ARE GONNA BE TAKEN IN FROM CITY? DO YOU HAVE VACANCIES? I ASSUME YOUR, I'M SORRY YOU HAVE VACANCIES TO ACCEPT THAT EMPLOYEE INTO YOUR BUDGET? UH, YES. WON'T REQUIRE ANY, ANY ADDITIONAL PART. OTHER QUESTIONS? I MOTION HAVE A MOTION COMMISSIONER TO APPROVE, UH, THE UH, ITEM NUMBER SIX AND PHILLIPS SECOND, THE MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR TO SAY AYE. A. THOSE OPPOSED? OKAY, THANK YOU VERY MUCH. ITEM NUMBER SEVEN IS NOW FROM COMMISSIONER ROSA. WE DISCUSSED AND CONSIDER LEGAL ABANDONMENT OF 1240 FEET COUNTY ROAD ONE 14 AT THE DEAD END, WHICH IS, UH, CUL-DE-SAC, I BELIEVE. NO, THERE'S NO CUL-DE-SAC IT FROM HIS DEAD END JOHN DAVISON'S GATE. WHICH PRESIDENT? HE'S THE ONLY PERSON THAT OWNS THE PROPERTY. YES, HE, HE HAS BOUGHT LAND PROVIDED YOUR, UH, YOUR EXHIBIT A AND B THERE SHOWED FROM DISTRICT THAT HE HAS 1,050 ACRES, UM, AT THE END THAT HE LAND GOING UP THE ROAD ON BOTH SIDES TO THAT 12 AND 40 FOOT MARK REASONS TO GET HIS PROPERTY, HE AGREED TO MAKE THE CULDESAC AT HIS EXPENSE. SO FIRE TURNAROUND, WHICH IS A BETTER DEAL. WE HAVE NOW OFF THAT LEGAL, THIS ITEM. ALRIGHT, WE HAVE A MOTION FOR COMMISSIONER TO APPROVE ITEM NUMBER SEVEN AS OUTLINED. YOU HAVE SECOND COMMISSIONER SHANE, ANY OTHER DISCUSSION? ALL IN FAVOR SAY I I. OPPOSED ALSO ITEM NUMBER EIGHT IS TO DISCUSS, CONSIDER APPROVING A BID FOR RECLAMATION OF ONE MILE OF COUNTY ROAD 1 36 AND 1 36 A WITH A SOLE SOURCE STABILIZER SOLD INSTALLED BY STRAIGHT PATH ROADWORK, WHICH IS THE EXCLUSIVE FEED FOR DALLAS PRODUCTS, APPROXIMATELY 84 80 8 CENTS PER FOOT. I'VE READ THIS BY PERSON AGENT AND SHE SUGGESTED WE TAKE COURT BECAUSE SUPPLIED DOCUMENTATION, SWORN AFFIDAVIT, DALLAS PRODUCTS PRODUCT. SO SOURCE ITEM AND THIS COMPANY IS THE STRAIGHT PATH HAS EXCLUSIVE, SO INSTALL STABILIZER [00:25:02] 4,000. I THOUGHT WE TRIED THIS PRODUCT. IT'S UH, IT'S NOT A NEW PRODUCT BUT NOBODY THAT I KNOW OF AROUND HERE HAS USED IT. THEY'VE DONE A LOT. SOUTH TEXAS, CENTRAL TEXAS, ELLI, IT PRETTY MUCH TURNS THE ROCK AND CLAY UNDERNEATH IT, ALMOST INTO A SEDIMENTARY LOCK STATE. AND AS YOU CAN SEE THEY'VE GOT A SEVEN YEAR GUARANTEE. I KNOW IF, IF YOU BUY THE PRESET AMOUNT THERE, THEY'VE GOT 20 AND THEY SHOWED SOME THAT THEY'VE HAD GOING THE LANDFILL FOR 25 YEARS WITH NO BASE. IS THERE A SEPARATE BRIEF THAT WE, THAT WE'LL NEED TO HAVE FOR THE UH, UH, GUARANTEE OR DO YOU KNOW, I ALL THE RESPECT, WE DID APPROVE THE LEGAL DA'S OFFICE. WE DID APPROVE THE ACTUAL CONTRACT, BUT THE DA'S OFFICE CANNOT SPEAK AS TO WHETHER THAT IS THE SOLE SOURCE. SO I JUST WANNA MAKE SURE THAT WE MAKE THAT DISTINCTION. WE DEFINITELY APPROVE THE CONTRACT PART OF IT THAT, UM, AND THE AFFIDAVIT DOCUMENTS THAT WERE PREPARED, BUT WE CANNOT SPEAK, WE'RE NOT ENGINEERED. WE CAN'T, WE CANNOT SPEAK TO THE SOLE SOURCE AND I, I DUNNO WHAT THE PURCHASING, UM, PURCHASING AND YOU COULD SPEAK MORE TO THAT. I JUST WANNA CLARIFY THAT. SO THE COURT IS AWARE, WELL I'M NOT A CHEMIST EITHER, BUT THE ONLY EVIDENCE THAT I HAVE IS THEY'RE SWORN AFFIDAVITS JUST LIKE WE USED FOR P TWO. WE ACCEPT THEIR SWORN AFFIDAVIT. NO, THERE'S NO CHALLENGE. WE'RE NOT CHALLENGING YOU WE'RE JUST, WE'RE JUST BEING LAWYERS TO CLARIFYING. YEAH, THAT'S ALL WE'RE SAYING. CLARIFYING. I'M NOT A EITHER, BUT I DO HAVE A SWORN AFFIDAVIT, WHICH IS THE BEST THAT I CAN DO. YES. SO THE, YOU KNOW, THE GUARANTEE GIVES BE COMFORTABLE. WELL I THINK IT'S SOMETHING WE NEED TO LOOK AT. THIS PRODUCT WORKS EXCELLENT IN EXPANSIVE LAY SOIL, WHICH IS WHAT WE HAVE A PROBLEM WITH. SO I THOUGHT IT WOULD BE WORTH TO TRY SET UP A WORKSHOP IF Y'ALL NEED TO WHEN THEY COME TO DO THAT. ABSOLUTELY. SO EVERYBODY SEE, SEE THE PROCESS. EVERYBODY CAN HAVE USED, YOU KNOW, SOME GUARANTEES ARE NOT WORTH I'LL GET, I'LL SECURE THE GUARANTEE. OKAY. AND, AND I'D LIKE FOR THE DA'S OFFICE TO LOOK THROUGH THAT AND MAKE SURE NO, IT'S, IT'S IN HERE. I, I SAW, YEAH, I JUST THINK THAT WITH THIS IS A DIFFERENT PRODUCT THAT WE'VE NOT USED IN OUR COUNTY WORKS BETTER, BUT LET'S MAKE SURE THAT GUARANTEE IS SOLID, YOU KNOW, SO, AND I'M SURE WE'VE LOOKED AT THE GUARANTEE. YOU GOOD ABOUT YOU DIDN'T SESSION ON MOTION MADE BY, UH, COMMISSIONER SHANE AND A SECOND MADE BY AT 10 44 IT PASSED UNANIMOUSLY AND NOW WE ARE INTO UH, ITEM NUMBER 15 AND THAT IS TO DISCUSS TAKING ANY ACTION NEEDED AS A RESULT OF THE EXECUTIVE SESSION. SO GENTLEMEN, WHAT'S YOUR ON ITEM 12TH MAKE A MOTION. WE HAVE A MOTION, UH, UH, FROM UH, COMMISSIONER ALLEN THAT THE DISTRICT ATTORNEY'S OFFICE AND THE COUNTY JUDGE CONTINUE NEGOTIATION WITH UH, A TS ON THE EXISTING CONTRACT. IS THAT THAT'S CORRECT. THAT CORRECT? ALRIGHT, DO I HAVE A SECOND? SECOND. COMMISSIONER PHILLIPS SECOND THE MOTION. ANY DISCUSSION? ALL IN FAVOR SAY AYE. AYE. AYE. THOSE OPPOSED? DID YOU VOTE? YES, YOUR HONOR. OKAY. UH, MOTION CARRIED. SO NOW WE'LL MOVE RIGHT INTO DISCUSSION OF THE LIE ITEM TRANSFERS. ITEM 16TH 13. OH, 13TH. I'M SORRY, GO AHEAD. NO ACTION. SECOND, I HAVE A MOTION THAT NO ACTION BE TAKEN ON ITEM 13TH AND WE HAVE A SECOND. THAT WAS BY COMMISSIONER UH, PHILLIPS AND COMMISSIONER CHE SECOND. THAT MOTION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ALRIGHT. ALSO ON NOW WE GO INTO, UH, ITEM 16. [00:30:02] UH, DISCUSS THE, AND APPROVE THE LINE ITEM TRANSFERS. WHERE'S MS. KAREN, SHE ANY QUESTIONS ON THE LINE? THEY WERE ALREADY SENTENCING Y'ALL FOR REVIEW. OKAY. OKAY. ANY QUESTIONS FROM ANYBODY ON THE LINE? ITEM TRANSFER? ALL, UH, THEY HAVE A MOTION FOR TO APPROVE THE LINE ITEM TRANSFER. COMMISSIONER SHANE MAKES A MOTION TO HAVE A SECOND. COMMISSIONER ALLEN SECONDS. ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. ITEM NUMBER 17 NOW IS TO DISCUSS AND CONSIDER CLAIM FOR PAYMENT. ALL RIGHTY. YOUR CLAIMS FOR PAYMENT TODAY ARE MEGAN $569,103 AND 2 CENTS, UH, 640,000 LITTLE OVER. THAT WAS FREE ROAD BONDS. UH, EMPLOYEE BENEFITS WERE THE FIRST OF THE MONTH AND WE PAID ALL THE INSURANCE. THIS WAS 481,000 ROAD MATERIALS FOR PRECINCT ONE, THREE AND FOUR WERE HUNDRED 19,000. AND UH, WE HAD TO UH, TAKE THE SECOND QUARTER UNEMPLOYMENT. IT WAS 19 MANAGERS FOR 15. ANYBODY HAVE QUESTIONS ABOUT THE BUSINESS HEARING? I THINK IT'S GOING ADDRESS ON WHAT? I DIDN'T HEAR THE QUESTION. OKAY, GO AHEAD. CAPITAL MURDER CASE. OH, CAPITAL MURDER. NO, BUT WE'RE, WE UH, HAVE PRESENTED THE INFORMATION TO THE ENGINE DEFENSE COMMISSION AND THEY'RE, THEY'RE HAVING A MEETING, I DON'T KNOW THE EXACT DATE YET ON END OF THE END OF THE MONTH OF AUGUST AND I'M GOING APPEAR BEFORE THEM LIKE WE DID BEFORE AND IT'S HUNDRED $70,000. I HOPE WE GET THE FULL AMOUNT, BUT YOU KNOW, ANYTHING WE GET WILL BE A HELP, BUT I, I FEEL THAT'S THEIR LAST MEETING OF THE YEAR AND IF THEY, UH, YOU KNOW, IF THEY HAVE MONIES SO THEY'LL TRY HELP. WE JUST DON'T HAVE YEAH, BUT WE ARE WORKING ON THAT. PLUS WE'RE WORKING ON TRYING TO GET THE MONEY BACK FROM THE GOVERNOR'S OFFICE ON THE, UH, PROSECUTION WE HAD TO CHANGE. YES, IT WAS FOR DID YOU HAVE SOMETHING WIFE, DID YOU HAVE SOMETHING ELSE YOU WANTED TO ADVANCE? YES, SIR. UM, ON THE PENALTY ON THE 9 41 ISSUE WE HAD WHEN THE BANK SENT THE STUFF BACK AND FORTH, I HAVE RECEIVED A LETTER FROM THE IRS SAYING THAT THEY ARE AWARE OF THE PROBLEM AND THEY HAVE AN APPEALS OFFICER WORKING ON IT AND TO GIVE THEM 30 TO 45 DAYS BEFORE WE HAVE AN ANSWER. UH, I SENT A LETTER TO MR. DE AT THE STATE COMPTROLLER'S OFFICE ON THE 18,000 SOMETHING THAT THEY REQUIRE US TO PAY BECAUSE THAT PAYMENT WAS NOT SENT ALSO. AND UM, HE SENT A LETTER TO JUDGE WOOD OR EMAIL APOLOGIZING BECAUSE IT GOT LOST IN THE TRANSIT AND HE GOT A COPY OF IT FINALLY AND THEY HAD REMITTED THAT MONEY BACK TO US. SO WE GOTTEN, IT WAS ALMOST 19,000. WE GOT THAT PUT BACK IN OUR ACCOUNT THIS LAST WEEK. UH, ON THE OTHER IRS EIGHT, UH, ITEM ON THE 10 99 ISSUE. UH, WE HAVE SUBMITTED ALL THE UH, 46 69 FORMS THAT WERE REQUIRED AND RICK LAER UH, MET WITH THEM AND I GOT A LETTER FROM THAT. THEY, UH, SIGNED AN APPEALS OFFICER AND I SIGNED THE PAPERWORK TO ASK THEM TO, TO WAIVE THAT BECAUSE WE DIDN'T AGREE THEM SO MUCH. SO I HAVEN'T RECEIVED ANYTHING BACK BECAUSE IT SAID IT WOULD BE ANOTHER 30 TO 45 DAYS. THEY TAKE A WHILE. YEAH. THAT THEY'RE AT LEAST LOOKING AT IT AND AWARE THAT WE DIDN'T WE GET RIGHT. YOU KNOW, PEOPLE PAY THE TAXES THAT I'VE ONLY TALKED TO HIM ONCE OR TWICE. PAGE 24, THAT WAS I THINK REPAIRS TO A UNITS SIR, LEMME FIND IT FOR YOU. [00:37:07] THAT WAS INSTALLING A SPLIT SYSTEM THAT WAS THE ONE CAME AND ASKED YOU ABOUT, TOLD YOU IT GOT LOST AND WE MADE SURE THAT UH, KEITH STONE KNEW SHE RECEIVED THAT SERVICE AND SHE SIGNED A LAWYER. YES, THE ONE SIGNED OFF ON GOOD GO. ALRIGHT, I HAVE A MOTION TO APPROVE THE, UH, CLAIM FOR PAYMENT. I HAVE A MOTION, UH, FROM COMMISSIONER PHILLIPS, UH, SECOND COMMISSIONER PHILLIPS ALL IN ANY DISCUSSION? ALL IN FAVOR? SAY A OPPOSED DO I HAVE A MOTION TO ADJOURN? I'LL MAKE THAT MOTION A MOTION. COMMISSIONER [00:40:01] PHILLIPS. HAVE A SECOND. I COMMISSIONER SAY AYE YOU DON'T LEAVE UNTIL YOU SIGN. MR. KAREN. THANK YOU. AND WE'LL, WE'LL HAVE OUR, UH, WORKSHOP MEETING BEGINNING AT EIGHT 30 NEXT MONDAY UPSTAIRS. WE'LL GET THAT POSTED, UH, LATER ON THIS WEEK AND, UH, HAVE SEVERAL ITEMS TALK ABOUT THE BUDGET. WE'LL, WE'LL BRING, WE'LL BRING IN PIZZA FOR LUNCH OR SOMETHING LIKE THAT. SO EVERYBODY SIGN THAT. THANK YOU SO MUCH. OKAY, JUST WANNA MAKE SURE I'LL MAKE MOTION. WE APPROVE THIS ITEM. ALRIGHT, WE HAVE A MOTION FROM UH, COMMISSIONER NUMBER EIGHT CONCERNING THENCE OF 1 36. 1 36, UH, WITH STRAIGHT PATH ROADWORK EXCLUSIVE PRODUCT. WE HAVE A SECOND FROM COMMISSIONER PHILLIPS. DO WE HAVE ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR SAY THOSE POLL. ALRIGHT, WE HAVE ITEM NUMBER NINE NOW, WHICH IS UH, FROM COMMISSIONER. DID I MISS ONE? NO, I HEARD SOMEBODY SPEAK UP. UH, COMMISSIONER, UH, TO DISCUSS, CONSIDER ACCEPTING 50 20 AMENDED ANNUAL REPORT FOR PRECINCT. YOU HAVE A COPY OF THAT. THREE FIVE AND I HAD ONE PUT BACK. OKAY, SO IT'S ALL INCLUDED. SO WE PROBABLY SHOULD DATE THIS AMENDED AS OF TODAY'S DATE. HAND HAND. ANYBODY HAVE ANY QUESTIONS FOR THE COMMISSIONER ON THE AMENDED COURT PRECINCT? THREE. HAVE A MOTION. JANE HAVE A SECOND. I SECOND. ALL IN FAVOR SAY I SAY. OKAY. ITEM NUMBER 10, UH, IS TO DISCUSS AND CONSIDER APPROVING AN OWN SYSTEM, UTILITY AGREEMENT COUNTY AND THE ABEL SPRINGS SPECIAL UTILITY DISTRICT FOR THE NEW SIX UTILITY RELOCATION BY THERE. I DON'T THINK 18. ALRIGHT, WE HAVE A MOTION FROM SECOND TO APPROVE AND A SECOND FROM COMMISSIONER ALLEN. UH, ALL IN ANY DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSED? ALRIGHT. UH, IS ANYONE HERE OUT HERE WITH ARE PREACHER? I SEE YOU BACK THERE NOW, SO THANK YOU. WE'RE GOING GO INTO THE EXECUTIVE SESSION NOW, UH, CONCERNING, UH, THE PURCHASE OF, UH, POSSIBLE PURCHASE OF, OF LAND FROM THE FIRST BAPTIST CHURCH OF KAUFMAN. AND I NEED A MOTION TO, UH, GO INTO PURSUANT CODE SECTION 5 5 1 0.071 CONSULTATION WITH AN ATTORNEY REGARDING PENDING OR CONTEMPLATING LITIGATION, UH, AND OR A SETTLEMENT OFFER REGARDING A CONTRACT WITH A TS THE SECOND EXECUTIVE SESSION. AND ACTUALLY WHAT I'D LIKE TO DO, I THINK THE FOLKS FROM THE CHURCH, UM, ARE ON A TIGHT SCHEDULE. I BELIEVE YOU SAID EARLIER THAT YOU NEED TO BE OUTTA HERE, JUDGE WILEY, IF IT'S OKAY, I'D LIKE FOR THEM FIRST CLEAR ITEM AND THEN WE'LL COME BACK WITH THE A TS. OKAY? AND SO WE'LL MOVE TO ITEM 13, UH, WHICH IS ALSO, UH, AN OBJECTION CONCERNING SECTION 5 5 1 0 7 2 CODE DELIBERATION TO DELIBERATE PURCHASE BAPTIST CHURCH. WE HAVE A MOTION, A MOTION TO ENTER INTO MR. PHILLIPS, THAT MOTION? [00:45:04] ALL IN FAVOR SAY AYE. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.