* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:15] MORNING YOUR BODY AND WELCOME TO THE, UH, MONDAY, JULY, THE 25TH MEETING OF THE KAMAN COUNTY COMMISSIONER'S COURT. THIS IS A REGULAR MEETING OF THE COURT AND WE'LL BEGIN WITH OUR, UH, REGULAR, UH, UH, ITEMS THAT WE START WITH, WITH AN INVOCATION THAT I'VE ASKED COMMISSIONER, UH, SHANE TO GIVE. WE'LL HAVE PLEDGE OF ALLEGIANCE TO BOTH OF OUR FLAGS. AND THEN IF ANYONE HERE WISHES TO ADDRESS THE COURT FROM AN ITEM THAT IS ON THE AGENDA, UH, GO AHEAD. THERE'S A FORMAL LEAVE ON THE TABLE THERE THAT YOU CAN FILL OUT THAT NEED TO BE ONE OF THE ITEMS THAT IS LISTED ON THE AGENDA IF YOU WISH TO SPEAK TO THE COURT. SO IF YOU'LL JOIN ME NOW IN STANDING. YOU ALL PRAY WITH ME. LORD GRACIOUS, HEAVENLY FATHER, WE COME TODAY AND JUST ALWAYS FIRST THANK YOU FOR YOUR AMEN BLESSING. WE JUST THANK YOU SO MUCH. YOU BLESS OUR COUNTRY. WE JUST ASK YOU TODAY TO BLESS OUR, AS WE DO THE BUSINESS OF OUR COUNTY, WHICH JUST ASK YOU, THUS OUR FIRST RESPONDERS AND OUR PEOPLE THAT ARE HARM WAY THAT YOU SAFELY EACH DAY. AGAIN, THANK SO MUCH YOUR BLESSING, HE DRIVERS RIGHT NOW AND HELP US THOSE. AMEN. AMEN. FLAG OF THE UNITED STATES OF AMERICA AND FOR EXPAND ONE ONE NATION INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. I'M HONORED TO TEXAS FLAG. I PLEDGE LEADING TO BE TODAY ONE, ONE, SAY UNDER GOD. ONE INDIVISIBLE. NO, SIR. ALRIGHT, MOVING INTO ROUTINE CORRESPONDENCE. I DON'T HAVE ANYTHING TO DISTRIBUTE THIS MORNING. WE HAVE, UH, SEVERAL ITEMS ON THE CONSENT AGENDA. FIRST IS THE ACCEPTANCE OF THE REGULAR MEETING MINUTES ON MAY 23RD, JUNE 13TH, JUNE 27TH, JULY THE 11TH, AND THE SPECIAL MEETING OF MAY 20TH, JUNE 17, AND JUNE 18, ALL IN WHICH YOU HAVE A 2016 YEAR. ITEM B IS TO DISCUSS AND CONSIDER APPROVING A PROJECT AGREEMENT WITH THE CITY OF OAK RIDGE FOR ROAD REPAIR. ITEM C IS TO DISCUSS AND, UH, APPROVE INTERLOCAL AGREEMENT FOR THE CITY OF SCURRY FOR ROAD MAINTENANCE. ITEM D IS TO DISCUSS AND CONSIDER APPROVING ROAD REPAIR FOR THE CITY OF SCURRY FOR COUNTY ROAD 40 83 IN THE AMOUNT OF $4,780. UH, ADAM E IS TO CONSIDER APPOINTING BOBBY AGA PRECINCT ONE TO THE FERN ARVILLE CHILDREN'S SHELTER BOARD. ADAM F IS TO CONSIDER APPOINTING RAY RAYMOND FROM PRECINCT ONE TO THE FIRM VALE SHE SHELTER BOARD. AND ITEM, UH, G IS TO DISCUSS AND CONSIDER ACCEPTING THE AUDITED FINANCIAL REPORT FOR EMERGENCY SERVICES DISTRICT NUMBER SIX. GENTLEMEN, WHAT IS YOUR PLEASURE ON ANY OF THOSE? WE GET THAT, UH, LOCAL PROJECT AGREEMENT SIGNED BY THE CITY FOR ITEM B. IF, IF NOT, WE HAVE A SPECIAL MEETING COMING UP THAT WE CAN JUST PUSH IT TO INTER THE PROJECT AGREEMENT. YEAH, WELL, I MEAN IT THE SAME JUDGE WOOD. YES MA'AM. DO YOU HAVE A COPY OF THE AUDITED FINANCIAL STATEMENTS FOR THE EMERGENCY SEARCH DISTRICT? YES. UH, MAY I HAVE, HAVE A COPY OF THAT BECAUSE I HAVE NOT EVER THAT. SURE, SURE. OKAY, THANK YOU. IF YOU'LL ASK BEFORE THE MEETING, WE'LL ALWAYS BE SURE TO TRY TO GET THAT TO YOU. I DON'T KNOW WHY YOU DIDN'T GET IT, BUT WE CERTAINLY YOU SHOULD HAVE IT. SO, SO WHAT IS THE QUESTION ON ITEM? UH, ON THE, ON THE WHOLE BRIDGE? YEAH, WE JUST NEED THE CITY'S SIGNATURE PRIOR TO COURT VOTING ON IT IN THE LOCAL GOVERNMENT. I DON'T HAVE IT PACKET. WE DON'T HAVE IT. OKAY. YEAH, I DIDN'T HAVE IT HERE, BUT WE WANT PUSH IT TO THE NEXT AGENDA OR MAYBE TO A SPECIAL MEETING. PUSH IT TO THAT. I DUNNO WHAT THIS TIMELINE IS FOR [00:05:01] THE PROJECT. OKAY. SO YOU'D, OKAY. ALRIGHT. ANY OTHER, UH, QUESTIONS ABOUT ANYTHING ON THE CONSENT AGENDA? NOT ON THE MOTION TO, UH, APPROVE AS PRINTED. I HAVE A MOTION FROM COMMISSIONER PHILLIPS. DO HAVE A SECOND? SECOND FROM COMMISSIONER ALLEN. ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? UH, ITEM NUMBER THREE IS FOR MR. OFIELD, OUR TREASURER TO PRESENT THE, UH, MONTHLY TREASURER REPORT. WE HAVE A COPY OF THAT. THANK YOU, JUDGE. THANK YOU, COMMISSIONER. IT SHOULD BE IN YOUR PACKET AND THE TREASURER'S REPORT FOR THE MONTH OF JUNE. FIRST THROUGH JUNE 30TH, 2016, WE BEGAN THE MONTH WITH THE GENERAL FUND CASH BALANCE OF 12 MILLION 2 84, 7 34 25 RECEIPTS OF 1,000,001 29, 14 60 DISBURSEMENTS OF 3 MILLION 3 59 19 13 FOR AN ENDING GENERAL FUND BALANCE OF 10 MILLION OH 54 7 29 72. UH, THIS IS FOR THE END OF JUNE. SO WE'RE LOOKING AT JULY, AUGUST AND SEPTEMBER TO FINISH THE YEAR. AND WE HAVE, UH, THE 10 AND REMINDING YOU THAT PAYROLL RUNS ABOUT A MILLION DOLLARS EVERY TWO WEEKS. SO WE'VE GOT SOME FUNDS, UH, YOU CAN SEE THAT, UM, ON OUR INTEREST EARNINGS, ALL OF THE, THESE FUNDS ARE IN AMERICAN NATIONAL BANK UNDER OUR TERMS OF OUR DEPOSITORY CONTRACT. THE PAGES 35 BASIS POINTS ON THE COLLECTIVE BALANCE, AND YOU CAN SEE THE INTEREST EARNED ALLOCATION AMONG THE ACCOUNTS, UM, IN THE LOWER LEFT HAND CORNER, 56 55 40 FOR THE GENERAL 3040 19 ON THE ROAD BOND FUND. SEVEN ON A GENERAL MONEY MARKET INVESTMENT. AND ALL OF THE FUNDS WERE DISTRIBUTED SEVEN. SO, AND AGAIN INCLUDED IN THOSE INTEREST INCOME. UM, YOU KNOW, WE ALSO HAVE SUBSTANTIAL FEES BY AMERICAN NATIONAL BANK THAT'S ALSO WAIVED. UM, UNDER THE, THE, UNDER THE, ON THE THIRD PAGE, THE OTHER PROCEEDINGS WE PROCESSED 415 CASH RECEIPTS, UH, 495 A AP, CHECKS WRITTEN 706 JUROR PAID, UH, CHECKS ISSUED, UH, 1,151 PAYROLL DIRECT DEPOSIT ADVICES 223 PAYROLL, HARD COPIES. UH, AND OF THE 1,151 PAYROLL CHECKS, 922 23 WERE HARD COPY CHECKS. 9 28 WERE DIRECT DEPOSITS. SO OUR, WE GOT ROUGHLY 85% OF OUR COUNTY PAYROLL RECIPIENTS ARE DEPOSIT, UH, YOU KNOW, AND, AND ONE THING THAT, UM, KIND HAS CREATED ENERGY TO CASH PAGERS. UM, THERE, THERE WAS A, UM, TRANSFER OF DATA, UH, IN THE JURY CHECK, UH, PROCESSING HER WEEK. THE COUNTY DID ISSUE ROUGHLY 400, DUPLICATE $10 JUROR CHECKS. UM, THE AUDITOR AND I HAVE RECEIVED SOME OF THOSE BACK. UM, NOT INCLINED TO MAKE A BIG ISSUE WITH, UM, TAXPAYERS AND JURORS THAT RECEIVE DUPLICATE CHECKS, BUT WE'RE WORKING TO RECOVER AS MUCH OF THE DUPLICATE AS POSSIBLE, AND THAT'S CREATED A GREAT DEAL OF ENERGY AMONG ALL OF US TO GET TO A CASH PAY. ON JURORS, UH, THE AUDITOR AND I HAVE COLLABORATED TO PREPARE A LETTER TO THE EFFECTIVE ELECTED AND WE'LL CIRCULATE THAT LETTER, THIS FORMAL PROCESS, WHERE ARE WE ON THE, UH, HAVING CASH TO PAY THE JURORS RATHER THAN ISSUING A CHECK? ISN'T THAT SOMETHING AGAIN, THE, AND I HAVE COLLABORATED TO PREPARE [00:10:01] AN INTRODUCTORY LETTER TO THE OFFICIALS AND WE'LL THAT LETTER AS WE AND BEGIN THE PLANNING OF THAT JUDGE, THERE'S SOME LOGISTICS ISSUES AND, UM, STRUCTURAL ISSUES TO MAKE SURE THAT THE JUDGES AND THE DISTRICT AND THE, UH, COUNTY CLERK ARE ALL THE SAME. UM, I WOULD ANTICIPATE THAT WE SHOULD BE READY TO GO WITH THAT. IF YOU SET A RATIONAL DATE, IT WOULD BE STARTING THE NEW FISCAL YEAR, FOR INSTANCE. AND I THINK THAT WOULD BE A A, IT WOULD BE A GOOD LONG TERM CONTINUING, BUT, UH, SOMETIMES A LITTLE BIT OF PAIN IS NECESSARY TO CREATE A LITTLE BIT OF GAIN. YEAH. THOSE FILES ARE CREATED IN THE ODYSSEY SOFTWARE AND THE COUNTY CLERK, THE DISTRICT CLERK SENDS THOSE FILES TO US TO, TO UPLOAD IT TO STW AND IT WAS AN ODYSSEY ISSUE AND I STILL HAVEN'T GOT AN ANSWER OF HOW THAT HAPPENED. OKAY. BUT IT'S BEING WORKED ON. YES, SIR. OKAY. OKAY. SO, UM, THANK YOU FOR YOUR ATTENTION. ANYBODY HAVE ANY QUESTIONS? UH, MR. OFIELD ON THE MONTHLY TREASURY REPORT? NOT I'LL ENTERTAIN A MOTION TO ACCEPT. SHANE MAKES A MOTION. MR. ACCEPT THIS MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. THE NEXT ITEM ON THE AGENDA IS ALSO MR. OFIELD, UH, TO CONSIDER A OR APPROVE A RESOLUTION AMENDING THE AUTHORIZED REPRESENTATIVE TO TEXTBOOK AND, UH, THE, YOU KNOW, I'M THE, UH, PERSON CAN, IS CAN INITIATE TRANSACTIONS WITH TEXT POOL, BUT THE, UH, CHIEF DEPUTY, THE ASSISTANT TREASURER HAS HISTORICALLY HAD, UH, ACCESS TO INFORMATION. SO THIS RESOLUTION IS TO, UH, SUBSTITUTE, UH, DEBBIE GRAHAM OR CAROL. OKAY. ANYBODY HAVE ANY QUESTIONS ABOUT THAT? NOT ANYTHING. MOTION TO, UH, ACCEPT AND APPROVE AS RECOMMENDED BY THE TREASURER MOTION. MOTION BY COMMISSIONER ALLEN. SECOND. SECOND BY COMMISSIONER ROSA, THE DISCUSSION. ALL IN FAVOR SAY AYE. THANK YOU VERY MUCH. AND JUDGE, MAY I MAKE ONE MORE INQUIRE? SURE. UH, THE, THIS WAS THE, UH, MEETING FOR US TO HAVE THE QUARTERLY TREASURER'S REPORT AND THAT IS IN YOUR PACKET. OKAY. I DUNNO IF WE COULD PROCEED ON SINCE, WELL, SINCE IT'S NOT ON THE AGENDA, WE'RE GOING HAVE TO HAVE A SPECIAL MEETING BEFORE AN X REGULAR MEETING. WE'LL HAVE IT ON THERE. ALL RIGHT. UH, OUR, I PROMISED, UH, MR. SLY THE CALL FROM CITY MANAGER SO THAT HE COULD GET BACK TO WORK. HE HAS A CITY COUNCIL MEETING TONIGHT, SO I'D NOT TO TAKE AN OUT OUT, UH, OUT OF ORDER. AND IT'S ITEM NUMBER 16. UH, REBECCA, UH, BERG, OUR ATTORNEY HAS BEEN WORKING WITH THE CITY ON THIS LEASE. AND ITEM NUMBER 16 READS TO DISCUSS AND CONSIDER ENTERING INTO A LEASE AGREEMENT WITH THE CITY OF KAUFMAN SO THAT THE CITY MAY LEASE A PORTION OF THE COUNTY SOUTH CAMPUS BUILDING AND LAND SPACE FOR THE DURATION OF 14 MONTHS WITH THE OPTION OF MONTH TO MONTH, UH, LEASING THEREAFTER. REBECCA, DO YOU HAVE ANYTHING YOU'D LIKE TO ADD TO THAT? I DON'T, OTHER THAN DID YOU GUYS RECEIVE THE NEW COPY OF THE LEASE? THAT WAY YOU COULD TAKE A LOOK AT IT AND IF NOT, I'VE GOT IT HERE, BUT I MAKE COPIES. I SUPPOSEDLY FORWARDED IT TO EVERYBODY. OKAY. IT DOES INCLUDE THE LOCATION OF YOU GUYS WANT ME TO WALK THROUGH A SUMMARY ON IT REAL QUICK? YEAH. OKAY. PLEASE. OKAY. [00:15:01] OKAY. SO IN THE FIRST PARAGRAPH, WE KIND OF SEPARATED OUT THE TWO PIECES OF PROPERTY, UM, INTO EXHIBITS ON THE BACK AND INCORPORATED THOSE. RANDY HELPED US OUT WITH THE DRAWING ON THE SOUTH CAMPUS, BUT EXHIBIT B IS THE SOUTH CAMPUS PROPERTY AND THEN THE SQUARE FOOTAGE INSIDE THE BUILDING THAT THEY WERE LEASING. AND THEN IT HIGHLIGHTS IN BLUE A SHARED SPACE. UM, AND THEN EXHIBIT A IS WHERE THE PORTABLE BUILDING BE PLACED ON THE PROPERTY. AND I THINK THE FIRST PAGE OF THAT PROBABLY HELPS THE MOST. IT'S GOT A POP OUT AND IT'S THE BLACK SQUARE THAT INDICATES THE PORTABLE BUILDING. SO IT'S THAT LAND SPACE PLUS THE COVER PROPERTY INSIDE THE BUILDING. AND THEN, UM, ON THE SAME PAGE, PAGE ONE, IT INDICATES THE TERM, WHICH BE 14 MONTHS, AND THEN AFTER THAT TERM, UM, THE LEASE WOULD BE UP, BUT IT WOULD BE EXTENDED IF THE CITY NEEDS THAT ON A MONTH TO MONTH BASIS, BASIS AT THE SAME RATE. AND THEN, UM, THE REST OF THE TERMS WOULD FOLLOW THAT MONTH TO MONTH BASIS. BUT THEN AT THAT POINT YOU ONLY HAVE A 30 DAYS, UM, NOTICE, YOU KNOW, IF THEY NEEDED TO GO AHEAD AND CLOSE OUT THE LEASE, THE RENTAL UM, AMOUNT IS 1550 PER MONTH AND THEN IT WOULD START BILLING AT THE, UH, QUARTERLY. BUT WE'RE GONNA, IT'S GONNA BE OFF FROM OUR QUARTER SYSTEM. IT, THEIR QUARTER WOULD START, UM, ON SEPTEMBER 1ST FOR THIS LEASE. SO IT WOULD BE DUE EFFECTIVE DATE OF THE LEASE. AND THEN SOMETHING ELSE TO NOTE IS THAT WE WENT AHEAD AND PUT IN THERE THE, THE REMOVAL OF THE FOUR BUILDING MAY BE, UM, AS EARLY AS AUGUST 1ST, JUST BECAUSE WE'VE GOT A TRANSITION PERIOD THAT WE'RE TRYING TO WORK WITH THE CITY ON, UM, TO GET THERE, OF COURSE IT WOULDN'T, UM, EVERYTHING WOULDN'T GO INTO EFFECT UNTIL SEPTEMBER 1ST. UH, WE TALKED WITH THE CITY A LOT ABOUT, UM, THE SEPARATION OF THEM DOING ALL THE PERMITTING FOR THE PORTABLE AND ELECTRICITY MAINTENANCE AND THE CITY'S GOOD WITH THAT. AND THEN WE'LL MAINTAIN THE MAINTENANCE AND THE, UM, UTILITIES WITHIN THE SOUTH CAMPUS BUILDING. THERE ARE SOME CONSTRUCTION, UM, THINGS VERY MINOR. WE'RE GONNA OPEN UP PART OF A ROOM IN ORDER FOR THEM TO HAVE A WINDOW SO THAT THEY CAN DO, UM, UH, CASH RECEIVABLES RIGHT THERE FOR DIFFERENT PERMITS AND CITY OPERATIONS. UM, PAGE TWO JUST HAS THE STANDARD CONDITION OF PROPERTY KIND OF, UM, WHEN YOU LEAVE, IT HAS TO BE LEFT AS AS IT WAS. I THINK THE ONLY THING I'M MISSING IS WHAT THE CITY WANTS TO DESIGNATE OR WHO THE DESIGNATE IS TO CONTACT YOU THERE. PEOPLE COMING IN, IT SHOULD DO THAT ON PAGE FIVE, I SAW ME AND THERE IS, YEAH, THERE IS INSURANCE REQUIREMENT. AND ON PAGE THREE AND THEN IT PULLS OVER INTO PAGE FOUR, THE CITY SHOULD HAVE A GENERAL, UM, UMBRELLA INSURANCE POLICY THAT COVERS THE, THE COPY THERE IN OR RELEASE. I SHAKING HIS HEAD YES. DO THEY HAVE THE SECURITY ISSUES COMING IN AND OUTTA OUR SECURE AREA? WE TALKED ABOUT THAT IN DEPTH AND UH, WHAT WE'VE KIND OF WORKED OUT IS A LOT OF THEIR PERSONNEL WILL FULLY PARKING IN THAT BACK AREA. AND OF COURSE THAT'S GO, YOU KNOW, A CARD ENTRY AND GEORGIA WILL WORK WITH THE EMPLOYEES TO GET THEM THAT TYPE OF SECURE ACCESS. AND THEN WE'RE GONNA MAINTAIN, UM, THE, THE PUSH BUTTON SYSTEM AT THE FRONT OF PUBLIC WORKS AND THEN THAT'S ALSO CARDED ACCESS THERE. SO THE ONLY, UM, OTHER THING THAT WE'RE WORKING THROUGH IS JUST TO CLOSE OFF THE WINDOW THAT CITY IS WORKING PRETTY CLOSELY WITH, UM, BRINGING IN THE REST OF THAT BUILDING TO MAKE SURE THAT THAT'S LOCKED UP AT NIGHT. SO NO ONE, YOU KNOW, GUESS DO THEY HAVE WEIGH TO LOCK UP THEIR STUFF SO THAT MESS, YOU KNOW, WITH THE SECURITY OF THEIR STUFF, I'M SURE THAT THEY HAVE A PRETTY, PRETTY GOOD, YOU KNOW WHAT I'M SAYING? WE VERY COMFORTABLE WITH THE SECURITY ARRANGEMENTS. OKAY. BOTH. AND AS IS IGN YOU, YOU DISCUSSED SECURITY BOTH FROM THE CITY'S PERSPECTIVE AND COUNTY'S PERSPECTIVE. UH, WE RECOGNIZE THAT THIS IS A TEMPORARY SOLUTION AND WE'RE GONNA, WE WE'RE COMFORTABLE ENOUGH THAT WE CAN MOVE FORWARD WITH THIS WAY. THE ONLY THING THAT'S NOT WRITTEN IN THIS AGREEMENT THAT WE ALL COLLECTIVELY AGREED TO IS THERE'LL BE SOME TEMPORARY SIGNAGE OUT ON THE HIGHWAY, BOTH JUST ON THE HIGHWAY AND ON THE BUILDING. NOTIFYING, [00:20:02] I MEAN, THAT, THAT'S, THAT'S ONE THING I NEED YOURS, NOT US . OTHER QUESTIONS ONLY TO THE EXTENT THAT YOU KNOW THE CITY COUNCIL WILL BE SAME. UH, AND ON BEHALF CITY COUNCIL YOUR SUPPORT, UH, RECOGNIZING THE NEED THAT WE HAVE FOR ADMINISTRATIVE OFFICE SPACE, CERTAINLY APPRECIATE US WORKING TOGETHER ALONG AND GETTING TO A POINT WHERE WE CAN CONTINUE TO LOOK FORWARD AND HOPEFULLY 15 MONTHS CUTTING THE ON BEAUTIFUL FACILITY. THANK YOUR MOTION FOR COMMISSIONER ALLEN TO APPROVE THE LEASE OF THE CITY OF KAMAN AT SOUTH CAMPUS. SECOND. HAVE A SECOND. UH, COMMISSIONER ROSA SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. THANK YOU SIR. NOW YOU CAN HAVE A GOOD MEETING TONIGHT. THANK YOU VERY MUCH. ALRIGHT, LET'S GO BACK TO FRONT PAGE NOW AND WE'LL CONTINUE, UH, WITH, UH, MRS. IFF WHO WILL PRESENT THE, UH, TAX SUCCESS MONTH REPORT, UH, FOR JULY, 2016. LIKE HAVE ANOTHER GOOD MONTH. YES SIR. THIS IS ACTUALLY A REPORT FOR JUNE, 2016 THOUGH. I'M SORRY. UH, UM, DOES EVERYBODY HAVE THEIR PAPERWORK? YES MA'AM. OKAY. UM, THIS MONTH WE COLLECTED BETWEEN THE M AND O AND INS OVER TWO HUNDRED THIRTY MILLION TWO HUNDRED THIRTY MILLION NINE HUNDRED ELEVEN THOUSAND DOLLARS. WE ON INS 200,000 THOUSAND FOR IT. THAT'S RIGHT. 42,670,000 IN UH, DELINQUENT TAXES. UH, SO WE HAD NO ROLLBACKS THIS MONTH OF JUNE. SO OUR TOTAL COLLECTIONS A YEAR TO DATE ARE $30,930,956 FOR OUR COLLECTION RATE FOR THE COUNTY FOR 97.51% FOR ROAD AND BRIDGE COLLECTED $39,439 THIS MONTH AND AN ADDITIONAL 5,700 IN DELINQUENT TAXES FOR A COLLECTION RATE OF 97.57% OVERALL WITH OVER. ANY QUESTIONS FOR THE, UH, TAX SUCCESS? FLETCHER? ANYBODY MAKE MOTION? ALRIGHT, I'LL HAVE A MOTION TO ACCEPT FROM, UH, COMMISSIONER ROSA. HAVE A SECOND. COMMISSIONER, UH, PHILLIPS SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A THANK YOU VERY MUCH. UH, NEXT ITEM WILL BE FROM MS. MCCLOUD TO PRESENT THE AUDITOR. 16, I BELIEVE. MORNING WE HAD THAT ON TABLE. SO YES, I CAME EMAIL MIXED UP THAT IT WAS, I APOLOGIZE, BUT, UH, ON YOUR GENERAL FUND, YOU'RE UH, SITTING AT ABOUT 93.47% COLLECTED IN THE REVENUES THAT THE BUDGET AND YOU'RE AT 70.65% AT YOUR EXPENDITURES, WHICH IS, UH, REALLY, REALLY GOOD. SO, UM, OF COURSE WE STILL HAVE, YOU KNOW, JULY, AUGUST AND SEPTEMBER TO GO THROUGH, BUT WE'RE PRETTY WELL WATCHING EVERYTHING PRETTY GOOD. UM, YOUR MAIN ROAD BRIDGE, UH, FUND IS AT 93.4% IN COLLECTIONS AND, UH, YOUR, UM, TRANSFERS OUT OF THAT MAIN IS AT 96.25%. AND ALL OF Y'ALL HAVE LOOK LIKE YOU'RE MAINTAINING YOUR BUDGET PRETTY, UH, FAIRLY LIKE YOU'RE SUPPOSED TO. AND THIS IS REPORT IS FOR NINE MONTHS, SO YOU SHOULD BE AT 75%. SO IT APPEARS THAT YOU DO PRETTY [00:25:01] GOOD. ANYBODY HAVE ANY QUESTIONS FOR THE, UH, AUDITOR? LOOK GOOD. BE RIGHT ON TARGET. A LITTLE BETTER IF THAT. YEAH, I HAVE A MOTION TO ACCEPT THE, UH, REPORT, UH, AS PRESENTED BY THE AUDITOR. MR. PHILLIPS MAKES THAT MOTION TO HAVE SECOND, UH, COMMISSIONER ALLEN SECONDS. ALL IN FAVOR SAY AYE. THOSE OPPOSED. NEXT ITEM IS ALSO MS. MCCLOUD TO PRESENT OR ACCEPT THE AUDITOR'S QUARTERLY REPORT FOR A QUARTER ENDING JUNE 30TH, 2016. ALRIGHT, IF, UH, THIS REPORT'S A LITTLE BIT DIFFERENT BECAUSE IT KINDA FALLS INTO THE, THE SAME FORMAT THAT YOUR OUTSIDE AUDITOR'S REPORT DOES TO, SO YOU CAN HAVE SOMETHING TO COMPARE AND WE TRIED TO PUT IT TOGETHER FOR A QUARTER SO YOU CAN, YOU CAN COMPARE 2016 TO 2015 JUST TO SEE WHERE WE'RE STANDING AND UH, EVERYTHING LOOKS PRETTY WELL IN ORDER. UH, WE'VE ADDED A LITTLE BIT TO OUR FUND BALANCE THE GRAPH SHOW YOU THAT, UM, WHERE WE'RE SITTING ON OUR REVENUE COMPARISONS. I WAS 15 JUNE. THAT'S A BIG DIFFERENCE. WHICH PAGE ARE YOU PAGE FIRST? THAT GRAPH, WHICH WAS ON 15 4 8 6. RIGHT. THERE WAS LIKE 242,000 IN THAT FOR THAT THE MONTH THAT YOU, I'M JUST KIND OF CURIOUS WHAT MAY, WHAT WHAT WE COLLECTED IN JUNE LAST YEAR THAT PART OF THAT HAD TO DO WITH PROPERTY TAX. YES, THERE SOME OF THEM DID. UH, IN FACT I THINK WE WERE A LITTLE BIT LATE THAN, AND THE INTERGOVERNMENTAL TRANSFERS FOOD FROM THE DIFFERENT ENTITIES THAT WE GOT WAS UH, LIKE $500,000 DIFFERENT. PART OF THAT HAD TO DO WITH UH, THE SSRO FOR HIM WITH THE INDEPENDENT SCHOOL DISTRICT. WE KEPT SENDING THE BILL TO THE CHIEF FINANCIAL OFFICER AND WE FOUND OUT ABOUT SIX MONTHS LATER, HE WAS NO LONGER THERE WHEN WE CALLED TO FIND OUT WHY WE WEREN'T GETTING OUR MONEY. SO WE RECEIVED IT ALL AT ONE TIME. YES, SIR. THAT'S WHAT I, KAREN, LEMME ASK YOU THIS, I KNOW ON GROUND LOW TRIAL WE HAVE ABOUT $470,000 IN UH, EXPERT WITNESS FEES AND OTHER COSTS WE'RE TRYING TO GET BACK FROM THE STATE. YES SIR. IS THAT CONCLUDED IN THESE NUMBERS SOMEWHERE THAT IS INCLUDED IN A SEPARATE FUND THAT IS JOINED IN GROUP WITH CERTAIN COLUMNS IN HERE. UH, WHEN WE HAVE TO BORROW, WE COVER THOSE CHECKS IN THAT FUND, WE HAVE TO BORROW FROM THE GENERAL FUND, THEN WHEN WE GET THE REIMBURSEMENT, WE PAY THE GENERAL FUND BACK. SO IF WE'RE SUCCESSFUL IN THE STATE REIMBURSING US FOR ALL OR CERTAINLY OF PORTION CLOSED FUND, THAT WOULD BE CREDITED BACK TO THE GENERAL FUND. YES SIR. WHAT WE FORWARD GO BACK IF IT'S COVERS ALL OF IT. IF NOT THEN THE GENERAL FUND, AND I KNOW SOME OF 'EM WERE PAID LAST YEAR, I THINK. YES. AND SOME OF THEM WERE PAID. THE BULK OF THEM I BELIEVE WAS HAVE BEEN PAID THIS YEAR. YES SIR. OKAY. AND THAT'S THE MONEY WE'LL BE TRYING TO GET FROM THE STATE AND OF AUGUST. YES. AND I HEARD WE WERE SUPPOSED TO GET SOME OF THOSE, UH, THE JURY THAT WE PAID THE JURY BECAUSE SOME OF THOSE PEOPLE WOULD PAY LIKE EIGHT 50 FOR THEIR SERVICES. SO EACH ONE SHOULD GET SUMMARY MERCHANT BACK FOR IT. OTHER QUESTIONS FOR MS. MCLEOD ON THE QUARTER WHEEL? KAREN, DOES THIS SHOW OUR CONTRACTUAL OBLIGATION AGS PROJECT RECORDED? WHAT DO YOU MEAN BY CONTRACT OBLIGATIONS? UH, IT WOULD BE [00:30:01] THE REVENUE THAT WE'VE RECEIVED FROM WOULD BE INCLUDED IN THE, UM, OTHER FEES AND OTHER REVENUES AND THEN THE EXPENDITURE WOULD COME OUT OF THE, UH, GENERAL GOVERNMENT WHERE IT'S THE UH, ON YOUR FIRST PAGE. THIS ONE IS COLOR, IT'S GONNA BE INCLUDED IN GENERAL GOVERNMENT BECAUSE THAT'S THE BIG FUND WE PAY EVERYTHING OUTTA. SO OBLIGATION IS TO THAT? YES SIR. WE HAVE TO RECORD IT THAT WAY TO UH, BE ABLE TO BALANCE TO THEIR REPORTS AND UH, THAT'S JUST ONE OF THE REQUIREMENTS THAT WE HAVE TO COGNIZE THAT REGIMEN. AND WHAT THEY, UH, DEDUCTED ON THEIR, I'M TALKING ABOUT CONTRACT. UH, WE PAID THEM MONTHLY FOR WHAT THEY SAY WE OWE ONCE WE GONE NOT COURT THE, WE PAID THEM THE 7,500 PER MONTH. NO, WE PAID UPFRONT BEFORE WE STARTED RECOGNIZING EVIDENCE. BUT I DUNNO OF ANY CHARGES OF 7,500. SIR, I HAVEN'T RECEIVED A BILL LIKE THAT. I'M NOT TALKING ABOUT A BILL. I'M TALKING ABOUT A DEBT THAT'S NOT IN HERE. NO SIR. ANOTHER QUESTION. SO DID WE DO A MOTION? I CAN'T REMEMBER MAYOR, QUESTION. OKAY. DO WE HAVE A SECOND? I DO. ALRIGHT, OTHER QUESTIONS? MAY WHITE BEFORE WE VOTE ON THIS. ALL IN FAVOR SAY AYE. A. THOSE OPPOSED? WE GO TO SAIN ABSTAIN SHOW COMMISSIONER, COMMISSIONER ROSA AND COMMISSIONER SHANE ABSTAIN ON THE QUARTERLY REPORT. ALRIGHT, UH, DESIRE ARE YOU HERE THIS MORNING? WE'VE GOT YOUR ITEMS ON. SO, UH, THAT'S FOR INDIGENT HEALTHCARE TO DISCUSS, CONSIDER APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH COMMUNITY HEALTH SERVICE AGENCY CORPORATION. MORNING JUDGE MR. THIS MORNING. GOOD. UH, TODAY I HAVE, UM, MY GLASS SPEAK TO IF YOU HAVE ANY QUESTIONS. BUT WHAT THIS IS, HE CAME AND DID A, UH, PRESENTATION FOR US BACK IN JANUARY, 2016. UM, TELLING US A LITTLE BIT ABOUT, UM, THE COMMUNITY HEALTH SERVICE, WHICH IS LOCATED ON HOUSTON STREET. UM, AFTER THE, UM, HE SPOKE WITH Y'ALL, HE CAME IN THERE AND TALKED TO ME. HE DID ASK ME IF WE WOULD BE INTERESTED IN DOING A CONTRACT WITH HIM. I DID EXPLAIN TO HIM THAT, UM, WE DIDN'T REALLY HAVE VERY MANY CLIENTS GOING OVER THERE, SO I WASN'T INTERESTED IN DOING A CONTRACT. AND THEN HE ASKED ME IF WE HAD ANY ISSUES OR PROBLEMS OR COMPLAINTS. AND SO WE DISCUSSED THOSE THINGS. UM, HE, UM, WOULD LIKE TO COMMUNICATE BETTER WITH OUR PROGRAM, THEIR CLINIC, AND, UH, HAVE A COMMUNICATION. SO HE DID UP A, AN AGREEMENT FOR US. I GAVE THE AGREEMENT TO REBECCA. REBECCA WENT THROUGH THERE AND SHE, UH, MADE SOME CHANGES. WE SENT IT BACK TO 'EM. UH, WE DID THIS TWO OR THREE TIMES, BUT WE FINALLY GOT IT WHERE WE'RE ALL IN AGREEMENT TO IT. IT IS BASICALLY JUST COMMUNICATING WITH THE CLINIC, UM, THEM GETTING THINGS TO US ON TIME AND US GETTING, UM, THEIR BILLING BACK ON TIME TO DEAL AS FAR AS, UM, ALL THAT. BUT MICHAEL, WOULD YOU LIKE TO TELL A LITTLE BIT ABOUT, I THINK YOU SHOWED UP AT THE LAST MEETING IF DESIRE WASN'T HERE, SO ABSOLUTELY. I JUST WANTED TO MAKE SURE THAT THE, THE ITEM HAD BEEN ABLE JUST, JUST TO MAKE SURE. BUT, UH, MY NAME IS MICHAEL GLASS AND I WANT TO SAY GOOD MORNING TO JUDGE AND THE COMMISSIONERS AND I WORK FOR A COMMUNITY HEALTH SERVICE AGENCY AND, UM, KAUFMAN COMMUNITY HEALTH CENTER IS ONE OF OUR CENTERS. WE PRESENTED BACK IN JANUARY, UM, ABOUT OUR CENTER. I DON'T KNOW IF Y'ALL MAY HAVE REMEMBERED, MAY REMEMBER THAT MICHELLE CARTER, OUR CEO PRESENTED. AND, UM, WE WANT TO GET, UM, WE WE'RE WORKING WITH EACH OF THE, UH, COUNTY GOVERNMENTS IN EACH OF OUR LOCATIONS. UM, WE FEEL IT'S BENEFICIAL AND IT'S ESSENTIAL. UM, WE WORK WITH EACH OF THEM IN HELPING ALL THE CITIZENS IN EACH OF OUR COUNTIES AND EACH OF OUR CITIES. SO, UM, THIS IS THE BEGINNING STEP AND THEN MORE WORK WILL BE, UM, DONE THROUGH AS WELL. I KNOW, UM, EACH OF Y'ALL PROBABLY HAD, UM, THIS MEMORANDUM OF UNDERSTANDING IN YOUR AGENDA ITEMS. UM, I UPDATED THE, UH, THE DATE THAT IT WAS ENTERED INTO, WHICH IS TODAY JULY 25TH, AND THEN WITH END AUGUST 1ST. THOSE ARE THE TWO CHANGES, UM, THAT I JUST WENT AHEAD AND ENTERED IN MAY, SO IT DIDN'T HAVE TO BE DONE LATER. SO DO YOU HAVE ANY QUESTIONS THAT I ANSWER ANY? YOU MAY HAVE. THAT'S RIGHT. I MEAN, THIS IS JUST WHOLE STORY. YEAH, [00:35:01] IT'S JUST LIKE A COMMUNICATION THING. I, HE'S GONNA SET IT UP WHERE I JUST HAVE, UM, ONE PERSON TO CONTACT, YOU KNOW, AND GET WHAT I NEED FROM THEM. AND THEN THE BILLING QUESTIONS, IF THEY HAVE ANYTHING FOR ME, WE'RE JUST, I'M JUST GONNA HAVE ONE ON ONE WITH SOMEBODY INSTEAD OF TRYING TO GET THROUGH, GO THROUGH THE LINES TO TRY TO FIND SOMEONE. UM, THE BASIC GETTING THE, UM, CLAIMS PROCESSED AND YOU KNOW, THEIR, UH, PAYMENT TO THEM, IT'S, IT'S BASIC. THAT'S 45 DAYS. THAT'S, THAT'S NORMAL, BUT IT'S JUST MORE OF A COMMUNICATION UNDERSTANDING. WE CENTRALIZED OUR, UM, OUR CALL CENTER AND WHEN WE CENTRALIZE THAT CALL CENTER, WHAT HAPPENS IS ALL PHONE CALLS GO INTO THIS CENTRALIZED CALL CENTER. WE TRY TO MAKE IT MORE, UM, WE TRY TO JUST MAKE IT EASIER FOR PATIENTS. UM, SO WHENEVER THEY CALL, THEY HAVE ONE PERSON THEY CAN TALK TO, BUT IT TENDS TO, UH, MAKE IT MORE DIFFICULT FOR INDIVIDUALS WHO ARE TRYING TO GET AHOLD OF A SPECIFIC PERSON BECAUSE THEN YOU HAVE TO CALL THERE, GET FORWARDED, AND THEN YOU MAY GET A MESSAGE MACHINE. SO, UM, WE'RE WORKING THROUGH THOSE TYPES OF THINGS, BUT UM, FOR THIS INSTANCE, WE'RE GOING TO HAVE THESE DIRECT NUMBERS, UM, SET UP SO THAT DESIREE CAN GET A HOLD OF INDIVIDUALS IF SHE NEEDS TO. WE'RE ALSO GONNA HAVE A MEETING. UM, UH, PART OF THIS TOO IS TO MAKE SURE THAT PATIENTS DON'T GO OVER TO COMMU, UH, KAUFMAN COMMUNITY HEALTH CENTER AND THEN WE REFER 'EM OVER TO THE CARE PROGRAM AND UM, AND THEN THERE'S A 14 DAY WAIT PERIOD. BUT DURING THAT TIME THEY CAN BE SEEN AT KAUFMAN COMMUNITY HEALTH CENTER BASED ON OUR POLICIES AND PROCEDURES TO SELF-PAY PATIENT. BUT, UM, PUTTING ALL THOSE TOGETHER FOR PATIENTS SO AS THEY, UM, AS THEY'RE GETTING QUALIFIED FOR ENGINE CARE, UM, WE'RE WORKING TOGETHER THROUGH THE WHOLE PROCESS SO THERE'S LESS CONFUSION, UM, FOR THE PATIENTS IN THIS COUNTY. THAT'S OUR END GOAL WITH THIS AS WELL. JUST AS A MATTER OF CURIOSITY, HOW MANY PEOPLE DO YOU SERVE AT THE HEALTH CLINIC HERE? UM, ACTUALLY THAT'S A GREAT QUESTION. UM, AROUND 4,000 PATIENTS A YEAR. ARE MOST OF THE COLTON COUNTY RESIDENTS? UH, I BELIEVE SO, YES. YES. WE CAN RUN SOME REPORTS, BUT I'M TRYING TO REMEMBER THE LAST REPORT. I, I'M, UM, PRETTY SURE THAT A MAJORITY OF THEM WERE COLTON COUNTY FROM ALL OVER THE COUNTY. PRETTY MUCH. YES. AND, AND WHAT I CAN DO, UM, IF YOU'D LIKE, I CAN ACTUALLY, UM, UH, RUN A REPORT AND ACTUALLY GO RIGHT TO KAUFMAN COMMUNITY HEALTH CENTER AND SEE FROM WHAT ZIP CODES, UM, INDIVIDUALS OR PATIENTS ARE COMING FROM. AND IF YOU'D LIKE, I CAN SEND THAT TO YOU SEPARATELY. THAT'D BE GOOD. I HAD NO IDEA. ABSOLUTELY. YEAH. WE HAVE, UH, THREE PROVIDERS OVER THERE, UM, WITH COMMUNITY HEALTH CENTER AND AGAIN, WE'RE LOOKING TO, YOU KNOW, FOR OTHER SPACES, WE KNOW OUR, OUR BUILDING IS, IT'S ABOUT, UM, TIMES TO MOVE OUT OF THAT OR, OR REMODEL COMPLETELY, BUT IT LOOKS LIKE WE MAY BE LOOKING TO MOVE OUT. MAYBE THERE'S ANOTHER SPACE. SO THAT'S IN THE DISCUSSION PHASE. I, I'LL GET THAT REPORT JUST WHILE I DON'T SPEAK TO IT. AND, UM, OKAY. ANY OTHER QUESTIONS ON THIS, ADAM, FOR YOU? JUST CLEANING UP, UH, YOUR BILLING AND HELPING WITH YOUR PATIENT'S NEEDS. ABSOLUTELY. THAT'S OUR GOAL. APPRECIATE YOU COMING AND DOING THIS. NO PROBLEM WITH DESIRE. SHE'S BEEN GREAT TO WORK WITH. AND YOU HAVE A GREAT PERSON HERE. YES, SHE DOES. GOOD JOB COURSE. THANK YOU. ALRIGHT, DO WE HAVE A MOTION TO UH, ACCEPT, UH, UH, OR TO CONSIDER APPROVAL OF THIS NEW UNDERSTANDING? WE HAVE THAT SECOND FROM MR. . ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE. A THOSE OPPOSED ITEM NUMBER NINE IS TO, UH, DISCUSS UH, INDIGEN HEALTHCARE TO DISCUSS, CONSIDER APPROVAL OF, UH, FORM RELEASE OF INFORMATION. SO, OKAY. UM, BACK IN, UH, APRIL, I WENT OVER AND WAS DOING SOME TRAINING WITH ELLIS COUNTY. UH, THEY HAD A NEW DIRECTOR OVER THERE AND SHE WANTED SOME IDEAS FROM ME. UM, AND THEN SHE STARTED STORMING SOME OF THE THINGS THAT WERE THERE. I LOOKED OVER, THEY HAVE, UH, RELEASE FOR INFORMATION AND SOME OF THESE THINGS WE DO BACKGROUND CHECKS THROUGH ACCURATE, BUT SOME OF THESE THINGS ARE A LITTLE BIT MORE, UH, LOCAL WHERE WE CAN GO OUT AND GET A, FIND OUT A LITTLE BIT MORE ABOUT IT AND WE CAN NOTIFY THESE PEOPLE AND THEY CAN, YOU KNOW, THEY SIGN IT AND EVERYTHING. GIVE US A GROUP AND WE CAN GO OUT AND NOTIFY A LITTLE BIT MORE. IT'S MORE, JUST MORE IN DEPTH BACK BACKGROUND CHECK IS WHAT WE'RE WANTING TO DO. AND THAT'S WHAT THIS FORM IS TO MAKE SURE THAT THEY'RE TRULY INDIGENT. YES. AND [00:40:01] ALL YOU'RE ASKING FOR IS JUST, JUST BRING UHHUH AND I GAVE IT TO REBECCA. REBECCA LOOK OVER IT AND SHE SAID EVERYTHING FINE. OKAY. WE HAVE A MOTION FOR COMMISSIONER ALLEN. DO WE HAVE A SECOND? A SECOND FOR COMMISSIONER SHANE. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. THANKS. THANK YOU. NEXT IS LAURIE FLOYD TO DISCUSS AND CONSIDER APPROVING UPDATES TO THE RETIREMENT POLICY. SO Y'ALL APPROVED OUR UPDATES TO THE PERSONAL MANUAL TWO WEEKS AGO AND UH, WE NOTICED SOME THINGS IN BROUGHT TO OUR ATTENTION THAT IN THE LOCAL GOVERNMENT CODE, UM, THERE'S A STATUTE WHERE WE HAVE TO OFFER, UM, EQUAL BENEFITS TO RETIREES. SO OUR CURRENT POLICY DOESN'T CHANGE OUR CURRENT POLICY, IT JUST ADDS TO IT A LITTLE BIT. SO, UM, WITH OUR CURRENT POLICY, IN ORDER FOR RETIREES TO GET STAY ON OUR HEALTH, THEY HAVE TO BE HERE EIGHT YEARS AND WE'LL PAY HALF OF THEIR PREMIUM. SO WITH THE LOCAL GOVERNMENT CODE, WE STILL HAVE TO OFFER THAT HEALTH INSURANCE COVERAGE TO ALL RETIREES MATTER HOW LONG THEY'VE BEEN HERE, BUT WE DON'T HAVE TO PAY FOR IT. SO, AND RETIREES CAN, IF THEY'VE BEEN HERE A YEAR, WE CAN ALL BANK, THEY CAN STAY ON OUR, IT'S KIND OF LIKE COBRA, UM, COBRA INSURANCE. YOU CAN LET, UM, EMPLOYEES STAY ON OUR INSURANCE FOR 18 MONTHS, BUT WITH THIS LOCAL GOVERNMENT CODE, IF THEY RETIRE, THEN WE, UM, OFFER HAVE TO OFFER IT THE SAME AMOUNT OF TIME WE DO RETIREES. SO THEY WOULD GET TO STAY ON IT UP UNTIL AGE 65. WE HAVE TO PAY FULL PREMIUM. SO IT'S JUST A FORMALITY. HOW DO YOU DETERMINE SOMEONE RETIRING VERSUS HAVE OUT RETIRE AND WE HAVE TO APPROVE IT AND SIGN OFF FROM IT AND THEN SUBMIT IT? IT THEY HAVE TO BE 62, THEY HAVE TO BE ELIGIBLE, THEY HAVE TO BE AGE 60 WITH, UM, EIGHT YEARS OF SERVICE. THEY HAVE TO HAVE THE RULE OF 75. WHERE THEIR AGE OF SERVICE EQUAL 75. NO, I'M RETIREMENT YEARS. OH, THEY JUST HAVE TO BE ELIGIBLE TO RETIRE. SO IF, IF YOU, IF WE HAVE SOMEONE THAT WORKS FOR ANOTHER COUNTY FOR 20 YEARS AND THEY COME IN, THEY COME IN WORK FOR KAUFMAN FOR TWO, THEY'RE ELIGIBLE TO RETIRE ON KAUFMAN BUT THEY'RE NOT ELIGIBLE FOR US TO PAY ANY OF THEIR HEALTH INSURANCE. YEAH. SO IT'S JUST A FORMALITY CLEAN UP POLICY. OKAY. OTHER QUESTIONS? TIFFANY, DO YOU HAVE ANYTHING TO SAY? SHE DID TAKE CARE OF THE NEXT WITNESS. OKAY. ALRIGHT. HAVE A MOTION TO HAVE A MOTION FROM COMMISSIONER PHILLIPS. HAVE A SECOND. UH, COMMISSIONER ROSALE SECOND. UH, ANY OTHER DISCUSSION ON IN FAVOR SAY I. OKAY. DOWN ITEM NUMBER 11, THIS IS ALSO FROM THE HR DEPARTMENT TO DISCUSS AND CONSIDER ACCEPTING 20 16 20 17 RENEWAL NOTICE AND BENEFITS CONFIRMATION FOR MEDICAL AND DENTAL COVERAGE WITH THE TEXAS ASSOCIATION OF COUNTIES. THIS IS KIND OF WHAT WE DISCUSSED, I BELIEVE THE OTHER DAY FOR THE MOST PART, GEORGE? YES. Y'ALL DISCUSSED THE, THE CHANGES FOR OUR HEALTH INSURANCE, UM, PLAN TO GO FROM 1300 TO 1200. UM, IT CHANGES THAT DEDUCTIBLE ONLY THOUSAND DOLLARS AND THEN THE MAXIMUM OUT OF POCKET SAYS UH, 3000. UM, AND THEN OUR DENTAL INSURANCE WILL, THE PLAN WILL STAY THE SAME BUT WE DO HAVE A NEGATIVE 9.5%, UM, DECREASE IN THOSE. WE JUST NEED APPROVAL TO THOSE CHANGES. OKAY. WE HAVE A MOTION FROM ALLEN SECOND FOR COMMISSIONER PHILLIPS. ANY OTHER DISCUSSION? ALL THOSE IN FAVOR SAY AYE. THANK VERY MUCH LADIES. THANK ITEM NUMBER 12 IS FROM LISA CALLAHAN TO DISCUSS AND CONSIDER UH, DISPOSING OF SURFACE PROPERTY LOSS 5 32 5 19 5 17 THAT RECEIVED NO BIDS IN THE RENEE BATES SUMMER 2016 AUCTION IN ACCORD FOR THE LOCAL GOVERNMENT. CODE 2 63. UH, COME FOR YOU TO SEE ABOUT THROWING THAT STUFF AWAY. IT'LL CAUSE MORE TO UH, YOU KNOW, TRY TO CATALOG IT AND RE PUT IT BACK OUT FOR BID A SECOND TIME. WE ALREADY HAVE THE DUMPSTER OUT THERE, UH, WHICH IS ALREADY SAID IN THAT LOCATION PRETTY MUCH 24 7. BUT UH, IT'S EMPTIED AND READY TO GO. AND BOBBY HAS THINGS LINED OUT WHERE WE CAN TRY TO GET SOME OF THIS STUFF WEED OUT AND IT ALL, I DIDN'T GET THE STUFF. [00:45:02] IT'S THE LOT 5 32, 5 19, WHAT THEY WERE, IT'S MISCELLANEOUS OFFICE SUPPLIES. IT'S UH, STUFF LIKE THAT. YEAH, IT'S JUST OLD DESK. THERE'S SOME UM, OLD FILING CABINETS. IT'S, WE WERE GONNA CALL THROUGH IT THOUGH AND IF THERE'S STUFF THAT'S STILL SOMETHING WE THINK MIGHT BE BENEFICIAL IN THE FUTURE TO OTHER DEPARTMENTS THAT THEY NEED, WE'RE GONNA OF COURSE SET THAT STUFF ASIDE. BUT THE STUFF THAT IS LEGITIMATELY JUST JUNK, IF, IF IT'S UH, I KNOW WORTH TAKE IT TO THE SCRAP. WELL WE DID THAT ON THE LAST, UH, AUCTION. WE HAD ALREADY CLOSED THROUGH FROM THE AUCTION PRIOR. SO WE TOOK OFF. HOW DOES IT MAKE, AND OBVIOUSLY IF, IF, UH, BOBBY THEM DEEMED SOMETHING IN THERE VALUABLE ENOUGH TO PAY OR IF ANY OF THE COMMISSIONERS OR ANY OTHER ELECTIONS YEAH, ANYBODY GO OUT CHECK, BEEN THERE THAT LONG. I'VE BEEN, I'VE ON THEIR AROUND THERE THERE'S ONLY, THERE'S A CONFERENCE TABLE IN THERE THAT'S STILL, IF SOMEBODY NEEDS A CONFERENCE TABLE, OBVIOUSLY I DON'T THINK THERE WOULD BE ANYTHING TO DISPOSE TO THAT BUT THERE A LOT OF IT IS IS SO USED THAT MOST PEOPLE DON'T WANT IT. 'CAUSE I'VE HAD LIKE I KNOW THE DA'S OFFICE HAS BEEN ON THERE NUMEROUS LOOK AT DIFFERENT THINGS TO SEE IF THEY WANTED ALL THE DEPARTMENT HEADS. LET THEM KNOW YOU GOT SEVEN DAYS COULD OTHERWISE I DON'T HAVE WITH THAT. WELL I, I GOT COATS LEFT FROM MY WELL YEAR'S AUCTION THEY SALE OR I THINK FOR THEM PICKED THEM UP. RIGHT. SO I'LL PUT BACK IN THE NEXT THING HERE. I THOUGHT WE WAS GONNA HAVE THAT ON AGENDA TODAY. I WAS KIND OF SHORT RIGHT NOW AS FAR STAFF ANOTHER IT'S IN THE WORK I'M PUT AND LIKE I SAID, THIS WOULD ALSO BE A SORTING PROCESS BUT IF IT'S SOMETHING THAT WOULD STILL BE DEEMED USABLE, I DON'T, WE WOULD HAVE NO REASON. I, I THINK EMAIL ALL DEPARTMENT. I MAKE A MOTION WITH THE EXCEPTION DEPARTMENT GIVEN FIVE NOTICE. ALRIGHT, I HAVE A MOTION FROM COMMISSIONER PHILLIPS SECOND FROM COMMISSIONER SHANE. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSED? MOTION CARRIED. UH, NEXT ITEM IS UH, TO UH, DISCUSS, CONSIDER THE PURCHASE OF ONE OR POSSIBLY 2 20 17 FORD F TWO 50 PICKUP TRUCKS. 26,051 12 CENTS EACH FROM PAUL MURRAY FORD FOR PRECINCT FOUR ROAD BRIDGE. THIS WAS UH, BROUGHT TO ME BY COMMISSIONER ALLEN JUST SAID ONE THAT HE DID INDICATE TO ME THIS MORNING. HE JUST WANTS ONE. HE DOESN'T HAVE, HE MAY STILL HAVE A NEED FOR TWO BUT MAYBE NOT ONE YOU AND THIS WAS ACTUALLY WOUND UP BEING CHEAPER. I THINK IT WAS 4,503 CHEAPER THAN YEAH, SO DOES PAY SHOP LOCALLY THAT'S YES WE CAN DO IT CHEAPER. THE BIBLE, RIGHT? YEAH, RIGHT. GET CHEAPER. ONLY DIFFERENCES WITH FIVE IS UH, YOU KNOW, YOU GET UH, THE REBATE AT THE END OF THE YEAR. BUT OBVIOUSLY IF YOU CAN SAVE $4,500 UP FRONT, I YOU WOULD DO IT. I THINK WHAT, WHAT IS THE REBATE? I DON'T, I HONESTLY DUNNO. IT VARIES. IT VARIES. VARIES. IT'S A PERCENTAGE WHAT YOU PAY IN. YEAH, IT'S A PERCENTAGE GOES IS LAST YEAR WE GOT QUITE A GOOD, A BIG AMOUNT THE YEAR BEFORE WE DIDN'T. WE GOT SOME BUT NOT AS MUCH. SO IT VARIES ON WHAT YOU BUY. [00:50:01] YOU'RE NOT GET PERCENTAGE WE WON'T GET WITHOUT WHO IT'S DEALERSHIPS AND I THINK SO WE NEED TO GIVE OUR LOCAL FOLKS A CHANCE TO GET IN QUICKER TOO. WE HAVE MOTION COMMISSIONER SHANE, ANY OTHER DISCUSSION? ALL IN FAVOR STATE AYE. AYE. ITEM NUMBER 14 IS TO DISCUSS, CONSIDER A LEASE PURCHASE FOR PRECINCT TWO ROAD BRIDGE 2016 JOHN DEERE 41 14 L BACKHOE LOADER UTILIZING THE BUYBOARD CONTRACT NUMBER 4 2 4 13 AMOUNT 15,004 SEVEN. THIS IS MR. PHILLIPS. MR. BACKOFF, HE BROUGHT THIS ONE TO ME LAST WEEK ON AND OF COURSE IT IS QUOTED THROUGH BY BOARD ON THE CONTRACT. THE ONLY THING, I DUNNO, I DUNNO IF HE HAD UH, IT'S BEEN DISCUSSED WITH KAREN ON THE, THE LEASE PURCHASES ON THAT. YEAH, I'VE GOT CONTINGENT. I'M, YEAH IT COMES IN BEFORE END OF THE YEAR FOR IT FOR PUT THAT WE DID. OKAY. WE HAVE A MOTION FROM COMMISSIONER PHILLIPS SECOND. SECOND FROM COMMISSIONER ALLEN. ANY OTHER DISCUSSION FROM ANYBODY? ALL IN FAVOR SAY AYE KNOW THAT THAT WOULD BE OVER CUP OF COFFEE. UH, THANK YOU VERY MUCH LISA. NEXT ITEM IS FROM OUR UH, COUNTY CLERK AND I BELIEVE SHE'S UH, OUT TODAY WITH HER MOTHER. YES SIR. SO WE HAVE UH, DISCUSS AND CONSIDER APPROVING A CONTRACT BETWEEN THE DEPARTMENT OF STATE HEALTH SERVICES VITAL STATISTICS UNIT AND THE CA COUNTY CLERK'S OFFICE CONTRACT PROVIDE FOR THE COUNTY WITH ACCESS TO THE TEXAS UH, ELECTRONIC REGISTRATION REMOTE SYSTEM. AND MONIQUE, I HOPE YOU CAN HELP US ALL ABOUT THAT. IT'S A REMOTE COMPUTER THAT THE STATE HAS SET UP IN OUR OFFICE. IT ALLOWS US TO PRINT ANY BIRTH CERTIFICATE IN TEXAS SO THAT THEY DON'T HAVE TO ACTUALLY GO TO THE COUNTY WHERE THEY WERE BORN TO GET IT. IT UH, GENERATES REVENUE THEY GET FOR 83 1 AND WE GET THE DIFFERENCE. SO A GOOD SYSTEM TO HAVE THIS CONTRACT CAN BE IDENTICAL PRETTY MUCH TO THE ONLY USED FOR 16 YEARS. WE JUST NEED TO BE, IT'S GOOD FOR TWO YEARS. ALRIGHT, I GOT A MOTION FOR COMMISSIONER ALLEN, A SECOND FOR COMMISSIONER PHILLIPS. ANY OTHER DISCUSSIONS? I HAVE ONE THAT SHE HAS PENDING APPROVAL OF COUNSEL. NO, I THOUGHT YOU SAID NOT. ALRIGHT, WE'RE GOOD TO GO. ALL IN FAVOR. ALRIGHT, ITEM, UH, NUMBER 17, UH, IS TO DISCUSS AND EXIT ENTERING INTO A REGULAR MEETING. UH, REBECCA, DO YOU HAVE ANY ANNOUNCEMENTS TO MAKE BEFORE WE GO INTO EXECUTIVE SESSION ON ANY OF THE ITEMS THAT ARE LISTED HERE? UM, ITEM 18. JUDGE, WE DON'T HAVE A DOCUMENTATION BACK YET, SO WE'RE NOT READY TO GO ON THAT ONE. OKAY, SO WE'RE NOT GOING TO DISCUSS ITEM 18 BECAUSE AT TS IS NOT RESPONDED BACK TO WHAT YOU'VE ASKED TO. YEAH. IS THAT CORRECT? WE'RE WE'RE JUST WAITING. WE'RE STILL IN THAT PROCESS. OKAY. I THIS LATER THIS WEEK MAY , IS THAT ANOTHER TEMPORARY DAY OR TALK ABOUT IT? YEAH, WE'RE LOOKING AT THE POSSIBILITY OF HAVING A SPECIAL MEETING ON FRIDAY OF THIS WEEK. UH, WE'VE GOT SEVERAL ITEMS THAT WE NEED TO CONDUCT AND THIS MAY BE ONE OF THOSE ITEMS AT THAT POINT WE JUST DON'T HAVE IT, SO PROBABLY NINE O'CLOCK FRIDAY MORNING IF EVERYBODY WILL BE AROUND. AND UH, SO I WANTED TO MAKE NOTE THAT WE WILL NOT BE DISCUSSING ITEM 18 IN TODAY'S EXECUTIVE SESSION. THAT BEING SAID, THE TIME IS, UH, APPROXIMATELY 9 56 AND UH, I NEED A MOTION TO GO INTO EXECUTIVE SESSION FROM COMMISSIONER UH, PHILLIPS. DO WE HAVE A SECOND? UH, COMMISSIONER LIK UH, ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? AND I THINK IT'LL TAKE ABOUT A 10 MINUTE BREAK. THANK YOU FOR WAITING ON [00:55:01] US TO GET BACK. UH, THE COURT DID, UH, WE HAVE VOTED TO EXIT THE, UH, EXECUTIVE SESSION AT 10 41. THE MOTION TO DO THAT, UH, WAS MADE BY COMMISSIONER SHANE WITH A SECOND BY COMMISSIONER ALLEN IN PASSED UNANIMOUSLY. SO NOW THAT BRINGS US TO ITEM NUMBER 21. UH, AND I NEED A MOTION, UH, ON ITEM NUMBER 21. WE TALKED ABOUT THAT A LITTLE BIT. A MOTIONS TABLE ITEM NUMBER 21 FROM SECOND COMMISSIONER PHILLIPS AND A SECOND FROM, UH, COMMISSIONER ALLEN. ANY DISCUSSION? ALL IN FAVOR SAY AYE. A THOSE OPPOSED, UH, ALSO ITEM NUMBER 22 IS TO DISCUSS AND CONSIDER PURCHASE OF REAL PROPERTY DESCRIBED AS AS COFFMAN ORIGINAL LOT 21, LOT 22 CALLED FROM TEXAS FROM THE FIRST BAPTIST CHURCH CALL. DO I HAVE A MOTION IN REGARDS TO THAT? I MAKE A MOTION FOR PURCHASE? I HAVE A MOTION FROM, UH, COMMISSIONER ALLEN TO PURCHASE THE PROPERTY FROM THE FIRST BAPTIST CHURCH IN THE AMOUNT OF $150,000, UH, WITH IT TO BE CLOSED BY THE KAUFMAN COUNTY ASSISTANT DISTRICT ATTORNEY'S OFFICE. OKAY. UH, DO WE HAVE A SECOND ON THAT MOTION? I'LL SECOND. UH, MR. PHILLIPS SECOND THE MOTION. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A. THOSE OPPOSED VERY MUCH GENTLEMEN. AND ITEM NUMBER 23 IS TO DISCUSS AND CONSIDER APPROVING LINE ISLAND TRANSFERS. MR WELL, ANYBODY HAVE ANY QUESTIONS ON, UH, THE LINE ITEM TRANSFER PRETTY CLOSE TO END OF YEARS HAVING AROUND, I HAVE A MOTION TO APPROVE THE LINE ITEM TRANSFERS THAT PRESENTED BY THE, UH, COMMISSIONER. UH, SHANE MADE THE MOTION TO HAVE SECOND, SECOND COMMISSIONER LIK SECOND THE MOTION DISCUSSION? ALL IN FAVOR SAY AYE. THOSE THANK YOU. ITEM NUMBER 24 TO DISCUSS, UH, AND CONSIDER CLAIMS FOR PAYMENT. ALRIGHT, YOUR CLAIMS PER PAYMENT ARE 1,000,600 11,000 8 8 87. ALRIGHT, ON PAGE EIGHT, THAT WAS ON YOUR BUYBACK. WE HAD MADE A DIFFERENCE. YES SIR. FINANCE, YOU KNOW THE, LIKE IF YOU PAID 116,000 FOR SOMETHING AND YOU GUARANTEED BUYBACK OF A HUNDRED THOUSAND, WE OWE THESE 16 FOR THAT TIME PERIOD. WE PAID THAT. RIGHT? TEXAS JUST FURNISHES THE VEHICLES AND BANK COURT FINANCES THEM. OTHER QUESTIONS ON BILLS? IF I HAVE A MOTION, HAVE A MOTION TO APPROVE THE PHILLIPS MADE A MOTION TO HAVE A SECOND I, MR. ALLEN, SECOND THE MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. THOSE OPPOSED. AND THEN A MOTION TO ADJOURN. SO MR. ALLEN MAKES A MOTION. HAVE A SECOND MR. PHILLIPS SECOND MOTION. ANY DISCUSSION? ALL IN FAVOR SAY AYE. THOSE THANK YOU VERY MUCH. WE'LL LET YOU KNOW ABOUT THE. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.