[00:00:01]
TO A REGULAR MEETING OF THE, UH, COMMISSIONER COURT.TODAY'S MONDAY, OCTOBER THE 24TH, NINE O'CLOCK.
AND, UH, WE ARE IN A DIFFERENT MEETING ROOM DOWNSTAIRS.
OF COURSE, OUR, UH, REGULAR MEETING ROOM'S BEING USED FOR THE ELECTION PURPOSES, BUT, UH, AS FAR AS I KNOW, WE WILL DO BACK DOWNSTAIRS, UH, LATER ON, UH, UH, IN NOVEMBER, I BELIEVE OUR NEXT MEETING, NOVEMBER THE 14TH.
SO IF ANYBODY'S HERE THAT WOULD LIKE TO ADDRESS THE COURT, WE HAVE SOME SIGN IN SHEETS, UH, OVER HERE ON THE TABLE.
AND IF YOU WOULD COMPLETE THOSE AND HAND THOSE TO THE COUNTY CLERK AND SHE WILL, UH, PROCESS THAT AND GET THOSE TO US.
UH, WE'LL BEGIN NOW WITH OUR INVOCATION AND THEN WE'LL HAVE, UH, PLEDGES TO BOTH OF OUR FLAGS.
SO GRACIOUS, FATHER, WE THANK YOU FOR TODAY AND WE THANK YOU FOR THE OPPORTUNITY.
UH, WE HAVE TO LIVE IN THIS GREAT NATION.
UH, LORD, THANK YOU FOR THE FREEDOMS THAT WE MANY TIMES, UH, TAKE FOR GRANTED.
UH, ONE OF THE GREATEST FREEDOMS WE HAVE, AMONG MANY, OF COURSE, IS THE FREEDOM TO VOTE.
UH, WE PRAYED, UH, DURING THIS, UH, SEASON OF ELECTION THAT, UH, YOU'LL CAUSE OUR CITIZENS, NOT ONLY IN OUR COUNTY, BUT ACROSS THIS NATION AND STATE, UH, TO REMEMBER TO VOTE.
LORD, PRAY NOW AS WE ENTER INTO THIS MEETING THAT YOU, YOU'LL GUIDE AND DIRECT EACH OR ONE OF US THAT WE WILL, UH, MAKE, UH, DECISIONS AND, UH, THAT ARE PLEASING TO YOUR SIDE.
UH, WE PRAY ESPECIALLY FOR OUR SOLDIERS AND, UH, THAT ARE IN FOREIGN BATTLEGROUNDS AND ALL THOSE ALSO THOSE HERE AT HOME AND ALL OF OUR FIRST RESPONDERS IN WHATEVER CAPACITY THEY MAY BE IN THESE THINGS, WE ASK THEM THY SONS HOLY NAME.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT SPANS ONE NATION OF UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL ON HONOR THE TEXAS FLAG.
I PLEDGE ALLEGIANCE TO BE TEXAS.
ONE STATE UNDER GOD, ONE INDIVIDUAL.
YOU HAVE ANYBODY THAT WISHES TO ADDRESS THE COURT, MS. YOU SOMEBODY'S TURNED IN THE FORM.
OKAY? WE DON'T HAVE ANYBODY THAT WOULD LIKE TO DO THAT.
UH, I DON'T HAVE ANY ROUTINE CORRESPONDENCE, UH, OTHER THAN THE FACT THAT, UH, THE COURT WILL BE MEETING, UH, TOMORROW OR HAS BEEN INVITED TO ATTEND THE MEETING.
MEETING OF THE COURT LIST BE IN ATTENDANCE AT THE NATIONAL GUARD ARMORY.
AND CAROL, I BELIEVE, UH, STARTING AT, UH, 10 O'CLOCK IF ANYBODY JUST, UH, WANTS TO ATTEND ANOTHER MEETING, UH, INVITED TO ATTEND THAT MEETING.
SO, ON THE CONSENT AGENDA, UH, WE HAVE, UH, TWO ITEMS. ONE IS TO ACCEPT, UH, THE REGULAR MEETING MINUTES AND WORKSHOP MINUTES FOR SEPTEMBER THE 12TH, 2016, AND THE, UH, REGULAR MEETING MINUTES FOR SEPTEMBER THE 26TH, 2016, AND SPECIAL MEETING MINUTES FOR SEPTEMBER THE 19TH, 2016, AND SEPTEMBER THE 26TH, 2016, AND OCTOBER THE THIRD, 2016.
AND THEN WE HAVE, UH, ITEM B, IT IS REQUEST TO DISCUSS, CONSIDER INVITATION OF VICTORIA CROWDER.
AND KELLY, KYLIE DOSS AS DEPUTY CLERKS FOR THE COUNTY CLERK'S OFFICE.
DOES ANY, UH, COMMISSIONER ANYBODY HAVE ANY QUESTIONS ABOUT EITHER OF THOSE ITEMS? NO.
I HAVE A MOTION FROM COMMISSIONER PHILLIPS SECOND FROM COMMISSIONER ROSA.
OPPOSED? NEXT ITEM IS TO HEAR FROM DAN, UH, ROMO, UH, WITH PURVIEW, BRENDA FIELD AND COLLEGE, NOT TO PRESENT THE LINCOLN COURT FINES AND FEES COLLECTION REPORT.
AND DAN, WE APPRECIATE YOU GUYS, UH, BEING OVER AND, UH, LIKE YOU'VE BEEN, BEEN BUSY.
DOUG
DOUG, I'M, I'M HERE FOR WORLD SUPPORT.
THANK YOU FOR HAVING ME STATE THIS MORNING.
IT LOOKS LIKE YOU ALL HAVE COPIES OF THE REPORT, JUDGE, YOU HAVE A COPIES AVAILABLE? YES.
HAVE GOOD, WELL COLLECTIONS CONTINUE TO GO.
WELL FOR THE JESSICA PEACE, UH, FOR THE THIRD QUARTER OF THE YEAR, WE COLLECTED A TOTAL, OR WE RESOLVED A TOTAL OF, UH, $770,405, WHICH IS ALMOST 7% OF THE ENTIRE, UH, ROLL OF FINES THAT WE HAVE.
UM, JUDGE BARDEN JP ONE COLLECTED, OR WE, WE RESOLVED 35,000 WAS ALMOST 4%.
WE COLLECTED OR WE RESOLVED $162,289 JUST OVER 7%.
[00:05:01]
THE RESOLUTION RATE WAS $273,035, WHICH IS JUST OVER 5%.AND JUSTICE FOR JP FOUR, JUDGE ADAMS AT THE HEAD OF BEST QUARTER, WHICH WAS $299,534 RESOLVED, WHICH IS JUST OVER 10%.
SO FOR ALL THE COURTS ARE DOING REALLY WELL FOR THE YEAR.
I MEAN, WE'RE ALL ALMOST UP TO 24% RESOLVED FOR THE YEAR.
UM, WE EXPECT TO HAVE A LITTLE BIT OF A BUMP FOR FOURTH QUARTER AS WE'VE JUST STARTED OUR FALL WARRANT ROUNDUP CAMPAIGN, ALL THE ADS IN THE PAPER, SORRY, WE PUT ADS IN ALL THE LOCAL PAPERS.
WE SENT OUT ANOTHER ROUND OF LETTERS AND THE CLERKS HAVE SAID THEY'VE BEEN SEEING QUITE A BIT OF, UH, OF ACTIVITY COMING IN AND THEN PEOPLE PAYING.
SO WE'RE HOPING THOSE NUMBERS WILL BUMP UP.
WE APPRECIATE YOU GUYS DOING THAT.
I'M NOT SURE I ACTIVELY BEEN IN THAT IN THE PAST, BUT I KNOW IT MAKES A DIFFERENCE.
DOES ANYONE HAVE ANY QUESTIONS? THOSE NUMBERS GOOD.
THEY DOESN'T LINE IT WITH NUMBERS.
WELL, IF YOU COMBINE THE RESOLVE CASE RESOLUTION WITH THE DOLLARS COLLECTED, THAT'S THE TOTAL AMOUNT THAT'S BEEN RESOLVED.
THE CASE RESOLUTION IS NOT COLLECTED.
WHAT IT IS, IS THERE, THERE ARE TWO DIFFERENT SETS OF NUMBERS, RIGHT? THERE ARE NUMBERS THAT WERE ACTUAL DOLLARS COLLECTED AND RESOLUTION, BUT WHAT I'M REFERRING TO WHEN I, WHEN I, THE NUMBERS I GAVE IS ACTUALLY DOLLARS RESOLVED, WHETHER IT'S THROUGH COLLECTIONS, WHICH WE WANTED TO BREAK THAT OUT, OR CASE RESOLUTION WHERE CASES HAVE BEEN DISMISSED, WHETHER THERE ARE CASES THAT THE COURT RECALLS FROM US OR, UM, COMMUNITY SERVICE.
COMMUNITY SERVICE, THINGS LIKE THAT, WHERE IT'S DOLLARS THAT ARE TURNED OVER TO US FOR COLLECTIONS, BUT THEN ONE WAY OR ANOTHER THEY'RE REMOVED FROM THE COLLECTIONS CATEGORY.
'CAUSE THEY'RE EITHER RESOLVED OR PAID.
NO, IT'S NOT DOLLARS COLLECTED.
NO, I SAYING NEITHER HAVE A NUMBER ON IT.
IT'S A TOTAL AMOUNT OF MONEY COLLECTED.
BECAUSE IT HAS TO DO WITH, WITH THE RESOLVE OF CLOSING THE CASES.
THOSE CASES, THE MAIN OBJECTIVE IS TO GET IT OFF THE COUNTY.
OBVIOUSLY WE PREFER IN THE COUNTY PREFER THEY GET PAID, BUT IN A LOT OF SITUATIONS THAT'S NOT GONNA HAPPEN.
BUT WE WANT TO, WE WANT TO LET YOU KNOW BOTH WAYS, WHETHER IT'S GOING, GOING BACK TO THIS FIRST PAGE.
FOR ALL FOUR PRECINCTS, THE TOTAL TURNOVER IS 11.29 METER UHHUH AND TOTAL RESOLVE IS 2.69.
UM, THAT'S, THAT 2.69 IS INCLUDING THESE THAT YES.
THAT'S BOTH CATEGORIES WARRANT COLLECTED.
THEY WERE JUST REMOVED FROM THE ROLE OF ONE OVER THE OTHER.
YOU QUESTIONS OR OTHER COMMENTS FOR NO ATTORNEYS, THIS DOESN'T REQUIRE ANY KIND OF APPROVAL OR ANYTHING.
A MUCH COURTED THE DRIVE FROM TYLER OR ARLINGTON OR WHEREVER YOU CAME FROM? GARLAND.
WHAT, WHAT DID, WHAT ARE THE CHANCES OF COLLECTING THAT REMAIN 11.2? THE TOTAL AMOUNT EVERY REMAINING PRETTY, UH, VERY, VERY, YEAH.
SO THOSE ARE SEVERAL, SEVERAL YEARS OLD.
SOME OF 'EM MORE THAN 20 YEARS.
SOME OF 'EM ARE REAL OLD ON THE BOOKS AND, YOU KNOW, HAPPENS SOMEBODY GETS A FAILURE TO, YOU KNOW, NO INSURANCE TICKET.
SO THEN THE FINE IS, YOU KNOW, IT'S REALLY, IT'S LIKE ALMOST 400 SOMETHING DOLLARS.
BUT THEN THEY END UP COMING BACK TO COURT, THEY SHOW PROOF AND THEY HAD INSURANCE AT THE TIME AND THEY PAID THAT SMALL COURT COST.
SO THAT'S WHY THE, THE NUMBERS ARE ALWAYS FLUCTUATING.
FIVE FEES, A LITTLE DIFFERENT ANIMAL THAN THE CASH.
SO THE NUMBERS ARE ALWAYS FLUCTUATING.
SO THE COUNTY MIGHT HAVE GOT PAID SOME COURT COSTS, BUT THEN, YOU KNOW, OUR FEE WAS REMOVED BECAUSE, YOU KNOW, THEY, THEY RESOLVED THAT CASE THROUGH THE COURT.
YEAH, BECAUSE I KNOW, I KNOW TWO PEOPLE THAT CALLED ME AND THAT GOT LETTERS FROM FOR INSURANCE TICKETS.
AND ONE OF 'EM WAS LIKE 10 YEARS OLD, THE OTHER ONE WAS NINE.
AND OF COURSE BOTH OF 'EM BEEN RESOLVED IN THE SAME WEEK, BUT HAD STILL, THE BOOKS HAD CLOSE TO 20 MILLION OWED TO THE COUNTY IN 2012.
YEAH, BECAUSE WE HAD TO PUT IT ON THE BOOKS.
BUT THEY WERE STILL ON THE BOOKS AND THEY REALLY SHOULDN'T HAVE BEEN.
AT WHAT POINT DO THEY GO OFF THE BOOK TO DO THAT? I DON'T KNOW.
SOMEBODY, WHAT'S THE STATE STATUTE FOR THAT? DOES ANYBODY KNOW? YOU HAVE TO, OR IS THERE ONE? YOU'D HAVE TO HAVE A COMPLETE LISTING AND DECIDE IF YOU WANT TO DO A WRITE OFF.
AND IT'S AN EXPENSE TO THE COUNTY.
SO IT HITS YOUR GENERAL LEDGER PRETTY HARD.
AND I DON'T KNOW IF AT SOME POINT IN TIME WOULD YOU COME BACK FOR THE RECOMMENDATION? WE, WE CAN, WE, WE CAN.
ONCE WE'VE ANALYZED IT, ONCE WE'VE EXHAUSTED ALL OUR EFFORTS, THEN WE CAN COME BACK AND, AND THEN Y'ALL CAN MAKE A DECISION AT THAT POINT.
WHETHER OR NOT YOU WANT TO WRITE OFF THOSE DEBTS.
I MEAN, WE ALWAYS JUST SAY, HEY, LET'S KEEP WORKING AND WORKING IT.
'CAUSE SOMETIMES IT TAKES, IT TAKES TIME TO, TO WORK COLD CASES.
DEFENDANTS, THEY'RE GONNA HAVE THE MONEY THIS YEAR.
MAYBE THEY HAVE THE MONEY NEXT YEAR.
SO, OR A LOT OF TIMES SOMEONE HAS MOVED AWAY FROM TEXAS, RIGHT? THEY MOVE TO A STATE, WELL, WE NEED, THEN THEY BACK TO FIND IT.
THEY MOVE BACK AND GET A DRIVER'S LICENSE.
WE'VE GOTTA GET ADDRESS FOR 'EM.
WE FIND 'EM, WE SEND 'EM A LETTER AND THEY, THEY'RE LIKE, OH, OKAY.
THEY PAY IT, YOU KNOW, IT'S, IT'S, THERE'S, IT IS A CATCH 22.
IT IS GOOD TO GET 'EM OFF THE BOOKS SO THAT THEY DON'T HAVE THAT HUGE DOLLAR OUTSTANDING.
BUT THEN YOU'RE NOT GONNA COLLECT IT TO WRITE IT OFF.
[00:10:01]
YOU KNOW, THERE'S, THERE'S STILL A CHANCE OUT THERE.AND ACTUALLY ONE TIME WE DIDN'T HAVE A REAL GOOD ESTIMATE.
WE HAD OUTSTANDING OUT THERE FROM THE VARIOUS COURTS.
I MEAN, IT WOULD LIKE $20 MILLION OR THERE'S THE TOTAL AMOUNT.
I MEAN, IT WAS KIND OF, I BELIEVE KAREN, IT WAS KIND OF AN UNKNOWN FIGURE.
WE HAD A KIND OF A THEREABOUT, BUT SURE.
BUT I HAD IT DO THE PROGRAM 'CAUSE NOBODY ELSE COULD PULL THAT INFORMATION FOR ME.
AND, UH, THEN THAT'S WHEN TOOK MR. YA AND I GOT INTO A CONVERSATION, SHOULD WE WRITE THOSE OFF OR NOT? AND I DIDN'T AGREE WITH WRITING 'EM OFF BECAUSE THAT'S MONEY OWED TO THE COUNTY.
WE MADE, GET STOPPED FOR A TICKET OR GET A WARRANT AND YOU MAY FIND OUT WE PAY, OWE US MONEY.
THE ITEM NUMBER FOUR IS FROM OUR TREASURER.
MR.
AND YOU KNOW, DEUTERONOMY, UH, 10 14 MOSES, UM, WRITES THAT BEHOLD TO, TO THE LORD YOUR GOD BELONG HEAVEN AND THE HIGHEST HEAVENS THE EARTH AND ALL THAT IS IN IT.
SO I GUESS TODAY MY TREASURER'S REPORT IS TO TALK ABOUT THE THINGS THAT BELONG TO GOD THAT ARE CARVED OUT IN THE NAME OF KAMAN.
AND, UH, IN, IN YOUR PACKET, I WANT TO GO THROUGH OUR STANDARDS, MONTHLY TREASURER'S REPORT.
UH, WHERE WE BEGAN THE MONTH WITH 5 MILLION 491 5 87 51.
WE HAD RECEIPTS OF 1,000,030 2000 919 67 DISBURSEMENTS OF 3 MILLION 69 940 33 FOR AN ENDING BALANCE OF 3 MILLION 454 5 6 85.
ALL OF THAT MONEY IS, UH, ON DEPOSITED AMERICAN NATIONAL BANK, AS YOU CAN SEE, UH, UNDER THE TERMS FOR OUR DEPOSITORY CONTRACT.
AND THERE IS THAT SMALL BALANCE THAT'S IN A SEGREGATED FUND CALLED, UH, MONEY MARKET INVESTMENT.
AND THERE'S DISCUSSIONS AMONG THE AUDITOR STAFF AND MYSELF THAT WE'LL PROBABLY JUST CLOSE THAT AND MOVE THAT INTO THE GENERAL FUND.
UM, AS WE FINISH, UM, UH, THIS PERIOD OF TIME, WE'VE GOT MONEY SET ASIDE FOR ROAD BOND, INS AND THEN, UH, THE ROAD BOND FUND.
THAT WAS THE UNSPENT ROAD BOND AMOUNT.
AND YOU CAN SEE THE INTEREST DISTRIBUTION IN THE LOWER LEFT HAND CORNER AGAIN, ALL EARNED UNDER THE TERMS DEPOSITORY CONTRACT FOR AMERICAN NATIONAL BANK.
UH, THE NEXT PAGE, GENTLEMEN, IS, UM, SO JUDGE, I THINK WE'RE TAKING THE VOTE ON THAT MONTHLY.
DO YOU WANNA GO AHEAD AND TAKE THAT VOTE? UH, WE CAN, WE HAVE THREE, TWO MONTHS.
OH, THE MONTHLY AND THEN THE QUARTERLY.
YEAH, WE CAN GO AHEAD AND, UH, DO THAT.
WE HAVE A MOTION FROM COMMISSIONER, UH, SHANE.
I'LL GET IT OUT IN A SECOND, THEN A SECOND FROM COMMISSIONER ALLEN.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY I JUDGE.
UH, THEN THE SECOND PAGE IS THE QUARTERLY REPORT.
UH, YOU KNOW, AGAIN, STARTED THE QUARTER WITH 10,054,000 729 72 PROCEEDS OF 3 MILLION 3 0 6, 3 45, 50 DISBURSEMENTS OF 9 MILLION 906, 5 0 8 37.
AGAIN, OUR ENDING BALANCE THERE AT 3 MILLION 4 54 5 6 85.
UM, AND AGAIN, THE QUARTERLY INTEREST IS ON THE LOWER LEFT HAND SIDE, 2310.
YOU KNOW, WE'VE KIND OF BEEN IN, YOU KNOW, THAT'S A 76, 7800 A MONTH.
UH, WHICH SHOWS YOU, YOU KNOW, UH, UH, WE'VE GOT A LOT OF MONEY ON DEPOSIT.
AND, AND THE REASON I WENT THROUGH THESE AND, AND WE'LL FOREGO GOING THROUGH THE DETAIL OF THE, UH, PLEDGE COLLATERAL, THE OTHER TREASURER ACTIVITIES BECAUSE, UH, WE'VE GOT ONE THING THAT WE WANT TO LOOK AT, UM, HERE ON THE QUARTERLY WHERE, UH, I'VE GOT A A AS OF THIS MORNING, UM, I PRINTED AND PUT HIGHLIGHT ON THIS, THIS, SO THAT WE CAN RUN THROUGH THE CRITICAL NUMBERS.
UH, THANK YOU GENTLEMEN FOR PASSING DOWN.
UM, YOU KNOW, UH, KIND OF SHARED THE EMAIL WITH
[00:15:01]
Y'ALL THAT, UH, AUDITOR AND I WERE TALKING AND, UM, I'LL GET IT FROM YOU MA'AM.TODAY IN OUR POOLED CASH, UH, AT THE FIRST PAGE, HIGHLIGHT ON THE RIGHT HAND SIDE, 13 MILLION 8 63, 8 61 14, YOU KNOW, THAT'S ALL KEPT IN ONE BANK ACCOUNT KNOWN AS POOLED CASH.
THE NEXT PAGE, THE FUND 10 PART OF THAT, YOU KNOW, WHICH IS OUR GENERAL FUND, UH, THE SECOND PAGE, THE FIRST HIGHLIGHT IS 6 72 5 25 76.
THAT'S KIND OF WHAT I'VE TRIED TO COMMUNICATE IN THE EMAIL TO YOU.
THAT'D BE ABOUT WHERE WE ARE NOW.
AGAIN, THE, BUT WE'VE GOT THIS POOL CASH TO YOU.
SO I'M, I'M LETTING, UH, THE COURT KNOW, LIKE IN ALL HISTORY, WE'VE ALWAYS DRAWN DOWN THESE FUNDS AND THE AUDITOR AND I TALKED, AND ONE THING WE MAY DO THIS YEAR TO TO UH, BE A LITTLE MORE FORMAL AND A LITTLE MORE FULLY DOCUMENTED IS GO INTO THE ROAD AND BRIDGE ACCOUNTS, WHICH IS THE SECOND SET OF HIGHLIGHTS WHERE ROAD AND BRIDGE PRECINCT ONE HAS A MILLION, 95,000 PRECINCT, TWO HAS EIGHT 16 PRECINCT THREE HAS 9 79, AND PRECINCT FOUR HAS 4 9 5.
UH, WE'VE, WE'VE DISCUSSED MAYBE SENDING Y'ALL, YOU KNOW, A FORMAL, UH, COMMUNICATION THAT HEY, WE ARE GOING TO, UH, LOAN THAT CERTAIN FUNDS TO THE GENERAL FUND UNTIL PROPERTY TAX RECEIPTS ARE IN.
AND AGAIN, BEND THE HISTORY OF THE COUNTY TO DO THIS.
AND RATHER THAN, UM, UM, JUST DO IT, I WANT TO JUST TAKE THE OPPORTUNITY OF, YOU KNOW, FULLY INFORM YOU PERHAPS THERE'LL BE SOME FOLLOW UP COMMUNICATION, GET US THROUGH THE TAX SEASON.
WE'VE GOT PAYROLL COMING UP AND ISSUES.
SO BY ALL MEANS, BUT I APPRECIATE YOU SHOWING US BECAUSE THAT THIS IS, YEAH.
SEE WE'LL, UM, YOU KNOW THAT WE, IF WE'RE, WE'RE HERE AT NOVEMBER 1ST FOR PRACTICAL PURPOSES, WE'LL PAY THE BILLS TODAY.
UH, THEN KAREN, I'M NOT SURE HOW MUCH IS THAT THAT'S GOING TO COME OUT OF GENERAL FUND FOUR LESS, UH, OUTTA GENERAL FUND? I HAVE NO IDEA WITHOUT GOING THROUGH.
UH, WE ALWAYS USE THE FULL CASH AMOUNT TO COVER ANY DEFICIT TO A TAX SEASON.
AND I REALLY DON'T LIKE DOING THAT.
I'D RATHER BORROW THE MONEY FROM ONE OF THE OTHER TIMES RECORDED AS A JOURNAL ENTRY AND THEN ONCE WE GET THE TAX MONEY IN REVERSE THAT AND PUT YOUR MONEY BACK.
WHERE AT WHAT OTHER FUNDS WOULD YOU BUY FROM OTHER THAN
SOME OF THE FUNDS ARE RESTRICTED AND WE CAN MM-HMM
SO IT'S, AND THAT, AND THERE, I THINK THERE'S KAREN AND I'S HEART THAT TO BE FORMAL SO THAT WE ARE BORROWING FROM A SPECIFIC FUND RATHER THAN POOL CASH AS A WHOLE BECAUSE ALL OF POOL CASH ISN'T FREELY AVAILABLE SUCH AS ONE BIG ITEM AND HERE'S ADULT PROBATION, CASH AND JUVENILE AND YOU HAVE THE EMPLOYEE SAVINGS ACCOUNT.
WE CAN'T BORROW FROM, YOU KNOW, WE DON'T WANT TO BORROW FROM RESTRICTED LIKE THE INS FOR THE DEBTS STUFF.
WE CAN'T BOARD FROM A BONDED ISSUE.
SO AGAIN, RATHER THAN, YOU KNOW, WE JUST, WE JUST TALKED, IT WAS A, WE, WE TALKED SO MUCH OF HOW FAR THE COUNTY HAS COME, UH, SINCE BACK IN THE DAY AS WE'VE GOTTEN GREATER TECHNOLOGY AND, AND MORE TRAINING ON STAFF.
AND, AND IF YOU REMEMBER, UH, MAYBE THE TWO NEW COMMISSIONERS, DON, BUT, UH, COMMISSIONER RIZZA AND SHANE WILL REMEMBER THAT PRIOR TREASURER CAME TO COURT AND SAID HE MIGHT HAVE TO GO GET A LINE OF CREDIT UP TO 500,000.
AND YOU SAID OKAY, HE DIDN'T NEGOTIATE THAT WITH JUDGE WOOD OR I, HE WENT AND BORROWED THE MONEY AND THREE DAYS BEFORE HE LEFT OFFICE, I FOUND OUT THAT WE NEEDED TO PAY THAT NOTE AND PAY THE INTEREST.
'CAUSE HE'S THE ONE WHO WENT AND BORROWED IT.
SO WE HAD TO PUT IT ALL TOGETHER.
HE HAD IT DONE, WHICH WE HAD THE MONEY OUTTA THE TAX MONEY TO PROPERTY TAX TO COME IN.
SO WE DIDN'T WANNA GO BORROW MONEY AND HAVE TO PAY INTEREST.
THAT'S WHY WE WERE JUST GONNA SWAP SOME FUNDS AROUND DUE TO, DUE FROM, AND THEN REVERSE IT ONCE WE GET THE TAX MONEY AND WE NOT STILL HAVE A HALF A MILLION THAT WE DIDN'T HAVE HALF A MILLION THAT THE RADIO
[00:20:02]
YES SIR.THAT'S SITTING IN FUND BALANCE, BUT FUND BALANCE IS NOT CASH.
THIS IS JUST THE SEGREGATED CASH.
'CAUSE FUND BALANCE INCLUDE OTHER ASSETS THAT ARE OWE FUND, BALANCE COVER COVERS, EVERYTHING COVERS YOUR ASSETS AND YOUR LIABILITIES.
ONCE YOU PAY EVERYTHING WE OWE, THEN THAT TELL YOU HOW MUCH CASH WE HAVE LEFT.
AND IT WOULD BE A DEFICIT IN THE GENERAL PAY ALL LIABILITY OUT IT.
SO WHAT DO YOU SEE THAT WE ARE GOING TO HAVE TO BORROW? WHEN IS THE, IF WE DO, WE WERE, WE WERE LOOKING AT IT, IF WE STILL HAVE SOME MONEY COMING IN, IT'S DUE TO US FOR QUARTERLY AND WE HAVE SOME, UH, INMATE MONEY COMING IN AND WE HAVE SOME GRANT MONIES COMING IN.
UH, AND WE LOOKED AT IT, WE PROBABLY PROBABLY NEED PROBABLY MAYBE UNDER 400,000, WE PUT MAYBE WHAT A CAP OF 500 IF WE HAD TO.
SO IT MAY GO, BECAUSE WE'RE LOOKING AT NOVEMBER 15TH PAYROLL, WE CAN THINK THAT WELL, AND, AND IN A, YOU KNOW, UH, YOU KNOW, OUR BUDGET 36 MILLION, 3 MILLION A MONTH, MILLION AND A HALF EVERY TWO WEEKS.
YOU KNOW, JUST, JUST THAT, THAT BASIC UH, MICRO LEVEL FINANCE.
AND SO WE COULD ANTICIPATE THAT, THAT WE'RE AT 6 72.
WE'LL SPEND THAT DOWN PRETTY HEAVILY TODAY.
WE GOT MONEY COMING IN NOVEMBER 15TH AND FIVE, 700,000, WHATEVER.
AND THEN, AND THEN, THEN WE'LL HAVE ANOTHER COURT MEETING BEFORE WE GET TO DECEMBER 1ST, WE'LL HAVE A SIMILAR UPDATE TO THIS AND THEN JUST MAKE SURE EVERYBODY'S ALWAYS FULLY INFORMED.
AND TAX STATEMENTS ARE IN THE MAIL, SO TO SPEAK.
SO WE'LL HOPEFULLY, UH, START SEEING SOME RESULTS OF THAT THROUGH SOME OF OUR MORTGAGE COMPANIES ACTUALLY GO AHEAD AND PAY, UM, LAST WEEK OF DECEMBER.
WELL, SEVERAL OF THE LARGER MORTGAGE.
ANY QUESTION? I THINK THAT AS YOU GOT, PARDON ME, JUDGE? NO, I WAS GOING DO THE COURTLY REPORT, BUT AS, AS WE'VE DONE, WE'RE JUST, UH, THE AUDIT OR I WILL FOCUS UPON COMMUNICATING.
MY ONLY COMMENT IS, UM, UM, KENNETH AND I, WE CAN ONLY SPEND ONE FOURTH OF OUR BUDGET.
SO THAT MEANS THREE FOURTH OF OUR BUDGET AVAILABLE UNTIL AFTER JANUARY ONE.
SO I DON'T HAVE A PROBLEM WITH 3 6 1.
I DON'T KNOW WHAT THESE OTHER COMMISSIONERS GOT PLANNED FOR THEIR MONEY, BUT LAST WEEK.
YEAH, IT HASN'T GOT THE BILLS YET.
AND I KNOW EVERYBODY'S WORKING.
WE STILL WORKING, YOU KNOW, BECAUSE THE WEATHER'S NICE AND, BUT IN, IN MY INSTANCE, I'M ONLY GONNA SPEAK FOR ME.
LIKE I SAY, I CAN ONLY SPEND ONE QUARTER, QUARTER OF MY BUDGET.
SO I HAD NO PROBLEM IF Y'ALL NEEDED THAT PRECINCT ONE.
BUT THANK YOU COMMISSIONER, WHATEVER OTHERS DECIDED WE, WE'D SEND YOU A BREAKDOWN OF WHAT WE TOOK FROM EACH FUND AND IT WOULDN'T BE AN EXPENDITURE FOR YOU.
SO IT WOULDN'T AFFECT YOUR 8%.
IT'S ONLY A TRANSFER THROUGH THE GENERAL LEDGER, SO IT WOULDN'T EVEN HIT YOUR BUDGET.
WE'RE HERE TO HELP YOU AND I'LL HELP YOU ALL.
AND WE ACCEPTED THE MONTHLY REPORT, UH, AS, AS, UH, THE TREASURER POINTED OUT.
WE HAVE THE TREASURER THE QUARTER REPORT.
DO I HAVE A MOTION TO APPROVE? WHICH IS THE SECOND PAGE.
GOT MOTION FROM COMMISSIONER ALLEN.
ALRIGHT, I'M GOING PASS THESE AROUND FOR YOUR SIGNATURES.
COPIES ON THE LAST THING IS GOING TO BE THIS, UH, QUARTERLY TREASURER REPORT OR QUARTERLY INVESTMENT OFFICER REPORT.
AGAIN, CONTAINS INFORMATION WE'VE ALREADY DISCUSSED.
IT'S ALL INTERESTING COMING AMERICAN NATIONAL BANK AND Y'ALL.
AND YOU KNOW, WE HAVE SENT, UM, 26 MILLION OF, UH, THE ROAD BOND PROCEEDS TO TAX POOL AND THAT'S IN AT A LITTLE BIT OVER 38 BASIS POINTS.
DID ANYBODY HAVE ANY QUESTIONS ABOUT THE REPORT? UH, FOR THE QUARTER ENDING 9 30 20 16.
MOTION, MR. A SECOND COMMISSIONER, PHILLIPS SECOND MOTION.
ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE SIR.
[00:25:23]
SECOND, WE'LL AHEAD AND MOVE ITEM NUMBER SEVEN, WHICH IS MS. TAX, UH, TO, UH, TALK ABOUT, UH, APPROVAL FOR THE TAX OVER 8% BUDGET AND TAX BUDGET.WE ALL THINK EVERYBODY KNOWS THAT ELECTIONS ARE ON.
THANK YOU
YES, THE FIRST DAY IS ALWAYS A VERY GOOD TURNOUT OF OUR FIRST DAY OF EARLY VOTING.
AND BECAUSE WE HAVE EARLY VOTING AND WE HAVE ALL OF THE JUDGES AND CLERKS THAT WE HAVE TO PAY FOR EARLY VOTING, THERE IS NO POSSIBLE WAY THAT THE UM, ELECTIONS BUDGET CAN STAY WITHIN 8% A MONTH.
HOWEVER, I WILL TELL YOU THAT ONCE THIS ELECTION IS COMPLETED, THE ONLY THING WE HAVE LEFT TO DO WITH THIS BUDGET IS THE MAY ELECTIONS.
AND WHAT YOU MIGHT NOT REALIZE IS THAT, FIRST OF ALL, THERE'LL BE PLENTY OF MONEY FOR THE MAY ELECTIONS LEFT.
IT, IT, IT'S SUPPLIES IN THE MAIL, ELECTIONS THAT'S LEFT WITH THE BUDGET.
AND ON THE MAY ELECTIONS, THAT'S WHEN WE DO THE CITIES AND SCHOOLS, THE WATER BOARDS.
ANYBODY ALSO HAS ANYTHING THEY WANT TO RUN.
WE CHARGE THEM ACTUAL COSTS TO RUN THEIR ELECTIONS.
AND WHEN THAT MONEY COMES IN, IT GOES BACK INTO THE GENERAL FUND.
SO THERE WILL BE MONEY COMING BACK INTO THE GENERAL FUND AFTER THAT.
PLUS THERE WILL BE STILL PLENTY OF MONEY TO RUN THAT ELECTION AND BY THE SUPPLIES THAT WE NEED FOR ELECTIONS.
I WOULD NOT RUN IT DRY OR LEAVE IT WHERE WE DIDN'T COMPLETE OMISSION OF THE ELECTIONS DEPARTMENT, BUT I CANNOT STAY WITHIN 8% THE NEXT THREE MONTHS.
'CAUSE THESE ARE, THESE ARE THE TOUGH MONTHS FOR, UM, THE ELECTIONS BUDGET.
SO WHAT I'M ASKING ON THE ELECTIONS BUDGET IS THAT YOU JUST, UM, I'M NOT ASKING YOU FOR A STICKLER FOR EACH PERCENTAGE HERE, BUT TO APPROVE ME GOING OVER THE BUDGET, UH, KNOWING THAT IF I WANT TO GO OVER WHAT'S ON THIS, I'LL TALK WITH THE, AND WE'LL MAKE SURE THERE'S PLENTY OF MONEY LEFT FOR THE, FOR WHAT'S LEFT FOR THAT BUDGET AND 8%, WHAT KIND OF DOLLARS YOU TALKING ABOUT? I'M TALKING ABOUT $133,777, BUT MY TOTAL BUDGET IS $276,903.
SO WE'RE STILL PLENTY FOR RUN THE ELECTIONS ON THAT ONE.
YOU WANT ME TO GO AHEAD AND DO THE TAX BUT AT THE SAME TIME? YEAH.
UH, THE 500 BUDGET, WHICH IS THE AUTO TAX BUDGET, I CAN'T AGAIN, STAY WITHIN THE 8% ALLOTTED BECAUSE THE FIRST MONTH I HAVE TO PAY FOR ALL THE TAXES TO HAVE BEEN PRINTED AND MAIL ABOUT.
THAT KICKS ME OUT OF BEING ABLE TO STAY WITHIN THE BUDGET.
UM, THEN AFTER THAT, UH, WHILE IT WOULD BE FAIRLY CLOSE IF I STAYED, IF I TRIED TO SQUEEZE IT UNDER, YOU KNOW, TO GET HOW CLOSE IT IS TO 8%, ALL I'M LOOKING AT IS THIS IS THE END OF THE YEAR.
I'VE GOTTA HAVE SOME SUPPLIES.
NOW, IF I CUT OUT ALL SUPPLIES, I COULD PROBABLY GET DOWN UNDER 8%, BUT REALLY I NEED TO HAVE PENS AND PADS AND STUFF FOR THE NEXT TWO MONTHS WHEN IT'S A BUSY TIME FOR, FOR TAXES.
SO IT'S VERY CLOSE AS YOU CAN SEE IN THERE.
I'M NOT, I'M NOT GOING OVER VERY MUCH IN THESE AREAS.
AND, UM, THIS IS WHAT THE BUDGET WAS FOR.
I WILL POINT OUT THAT YOU MIGHT WANNA CONSIDER IN THE FUTURE TAKING THE TAX STATEMENTS, UH, THE COST FOR THAT AND PUTTING IT BACK INTO GENERAL FUND.
BECAUSE WHAT WE'RE DOING NOW IS WE'RE GUESSING HOW MUCH THE, THE BID MIGHT BE.
AND SO WE'RE PUTTING WHATEVER INTO THE TAX BUDGET AND GUESSING HOW MUCH THE
BUT UH, IF WE PUT IT IN THE GENERAL FUND, THEN WHATEVER THE BID CAME TO EXACTLY WOULD JUST COME OUTTA THE GENERAL FUND AND IT WOULDN'T, WOULDN'T HAVE TO BE AN UPPER LOWER INSIDE SOMEBODY'S BUDGET, YOU KNOW.
SO I'D ASK YOU TO CONSIDER THAT FOR NEXT YEAR.
BUT FOR THIS YEAR, THAT'S WHERE IT HAD BEEN IN PRIOR YEARS, UH, FOR THIS YEAR.
UH, WELL WE CHANGED IT BECAUSE WE CHANGED THE SYSTEM OF WHAT WE WERE DOING.
UH, AND, AND, BUT AT ANY RATE, I'M ASKING PERMISSION TO
[00:30:01]
GO OVER MY 8% FOR GOOD REASON, PROMISING YOU THAT I WILL NOT LEAVE IT DRY FOR THE FUTURE.UH, I WANNA LEAVE, UM, MY SUCCESSOR AND MY STAFF PLANNING MONEY TO DO THEIR JOB.
AND I PROMISE YOU I'LL DO THAT.
AND IF THERE'S ANY QUESTION ABOUT THAT, I'LL WORK CLOSELY WITH THE AUDITOR.
I HAD TO GO OVER WHAT I'VE GOT ON MISS SHEETS AND SO I NEED PERMISSION, UH, ON THE RECORD TO GO RAISE.
KAREN, DO YOU HAVE ANYTHING YOU NEED TO ADD? WE HAD ALREADY, WE HAD ALREADY REVIEWED THIS.
UH, BEFORE WE ALWAYS HAD THAT IN THE GENERAL GOVERNMENT DEPARTMENT OF 4 0 9.
AND THEN WHEN WE CHANGED THE SOFTWARE, THE PURCHASING AGENT ASKED IF WE PUT IT BACK IN HER DEPARTMENT AND WE DID THAT.
AND REALLY, EVEN THOUGH SHE'S THE TAX ASSESSOR, THAT SHOULDN'T BE AN EXPENSE TO HER BECAUSE SHE'S DOING IT FOR ALL THE DEPARTMENTS AND IT SHOULD STATE IN 4 0 9.
SO I'LL MOVE THAT FOR THE NEXT BUDGET YEAR.
BUT WHAT I'M ASKING FOR IS UNREASONABLE.
I THINK THAT MAY THE QUESTION ON LOOKING THROUGH THESE SHEETS.
NO, NO, I HAVE REVIEWED THOSE.
ANY DISCUSSION OR ANY QUESTIONS? OKAY.
MOTION COMMISSIONER SHANE MAKES A MOTION.
WE APPROVE THIS REQUEST, UH, FROM THE, UH, ELECTIONS ADMINISTRATOR AND TAX ASSESSOR.
DO WE HAVE A SECOND? SECOND, UH, COMMISSIONER PHILLIPS FURTHER DISCUSSION.
ITEM NUMBER EIGHT IS, UH, MS.
THE LAST REPORT FROM THE BUDGET YEAR.
THIS WRAPS UP, UH, THE LAST FISCAL YEAR.
WE, THIS MONTH COLLECTED $56,388 FOR, UM, THE GENERAL FUND.
WE, THE CHAIRMAN, O AND I AND S TOGETHER.
AND THEN IN ADDITION TO THAT 56,000, WE ALSO COLLECTED OVER 36,000 IN DELINQUENT TAXES FOR THE MONTH OF SEPTEMBER.
WE DIDN'T HAVE ANY ROLLBACK TAXES, BUT OUR TOTAL COLLECTIONS FOR THE YEAR WERE $31,269,556 AND ROAD AND BRIDGE.
WE COLLECTED $9,772 THIS MONTH AND WE, UH, AND CURRENT TAXES.
AND WE COLLECTED 49 9 5 IN DELINQUENT TAXES FOR A TOTAL OF 5,000,443 UH, THOUSAND $239 FOR THE, THE YEAR FOR ROAD AND BRIDGE.
THE DELINQUENT ROAD CONTRIBUTES 24,000.
REALLY HAVE A GOOD YEAR ON DELINQUENT TAXES.
UH, FOR THE YOU
OH, WE HAD A GREAT TAX SALE A WEEK AGO AND, UH, INTER WE SOLD I THINK ABOUT 20 OUT 33 PROPERTIES AND BROUGHT IN OVER $131,000.
WE GOT THAT MANY MORE PROPERTIES BACK FROM THE TAX.
YEAH, THAT'S A GOOD, GOOD THING.
ANY QUESTIONS ABOUT, UH, THE REPORT FROM, UH, MS. RATFORD? NOT ALL.
ALRIGHT, NEXT ITEM IS FROM PAM CARTER.
CONSIDER AUTHORIZING AN ADMINISTRATIVE SERVICE PROVIDER AND ENGINEERING SERVICE FOR THE 20 17 20 18 TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT COMMUNITY DEVELOPMENT FUND APPLICATION SERVICES.
THAT'S A, THAT'S A LOT OF WORDS, BUT I THINK, UH, IT'S, UH, I THINK DOWN CAN, UH, GO THROUGH THAT.
SO THIS IS THE GRANT, UM, THE, THE, THE INFORMATION THAT WE HAVE TALKED TO YOU ABOUT THE BLOCK GRANT, WHICH WAS THE FIRST YEAR TO OPEN UP TWO COUNTIES.
UH, WE CAME TO AND ASKED PERMISSION TO PUT OUT A BID FOR THE RFQ AND THE RFP THAT WOULD BE FOR THE ADMINISTRATION AND ALSO FOR THE ENGINEERING.
AND, UM, WE GOT BACK ONE OF EACH.
AND, UM, WE HAVE A GENTLEMAN WITH US FROM GRANT WORK.
THEY'RE THE ONES THAT, UH, SEND THE INFORMATION IN FOR THE ADMINISTRATION.
AND SO WHAT I'M DOING TODAY IS I'M ASKING YOUR PERMISSION TO, UM, TO APPROVE THE ADMINISTRATIVE SERVICE, UH, PROVIDER AND THE ENGINEER PROVIDER, WHICH WOULD BE GRANT WORKS ONE THE, OR WAS THE ADMINISTRATOR SERVICE PROVIDER AND DEI ENGINEERS, UH, WOULD BE THE, IN THE ENGINEERING SERVICE
[00:35:01]
PROVIDER.AND YOU WISH TO SAY ANYTHING? UH, THIS IS, UH, UH, THIS IS FOR COUNTY ROAD.
AND UH, I KNOW WE'VE HAD GREAT SUCCESS IN SOME OF THE OTHER ENTITIES IN THE COUNTY, UH, FAR DOING THIS.
UH, AND I DON'T TAKE TELL WHAT ALL YOU'RE GOING TO SAY, BUT YOU MIGHT JUST GIVE US SOME BRIEF, BRIEF, UH, EXPLANATION KIND OF WHAT YOU'LL BE DOING AS FAR AS WORKING WITH THE COUNTY.
ABOUT FOUR YEARS AGO, THE NORTH TEXAS REGIONAL COUNCIL OF GOVERNMENT, THE ONE THAT ADMINISTER YOUR REGION'S FUNDS OF THE BLOCK GRANT MADE A DECISION THAT THEY ALLOWED ROAD DRAINAGE AND, UH, STREETS TYPE BRIDGES ALSO PROJECTS IN THE COMMUNITY DEVELOPMENT BLOCK.
GRANT IN THE PAST YOU SUBMITTED AN APPLICATION FOR THAT YOU WAS NOT A BIG MONEY 'CAUSE ALL THE MONEY WENT TO WATER SEWER.
SO SINCE THEY OPENED THAT UP, UH, FOUR CYCLES AGO, UH, I MET PAM TRYING TO FIND SOMEBODY WHO WORKS FOR ROSTER AND LO AND BEHOLD SHE WAS
SO WHEN THEY OPENED IT UP TO ROADS AND WE'VE BEEN ABLE TO, WE'VE GOT A ROAD PROJECT GOING DOWN IN, UH, ROSO.
WE HAVE ONE ON THE BOOKS IN SCURRY, UH, CAMPUS IS GOING TO APPLY AND MAYBANK IS TAKING A CUT OUT, ANOTHER ROUGH FUND FOR A DOWNTOWN REVITALIZATION PROJECT.
AGAIN, WHEN THE REGIONAL SCORING CRITERIA CHANGED, THAT OPENED UP, YOU KNOW, FOR THE FUNDS FOR Y'ALL, UH, THIS WILL BE, UH, I THINK THIS IS GONNA BE A 90 10 SPLIT FOR Y'ALL 'CAUSE OF YOUR POPULATION.
SO, YOU KNOW, YOU'LL HAVE A 10% MATCH.
UH, YOU CAN WORK THAT MATCH OFF BY USING YOUR EMPLOYEES TO DO THE PROJECT IF YOU WANT TO DO THAT.
UH, THAT'S CALLED FORCE ACCOUNT LABOR.
IT'S A LITTLE BIT OF PAPERWORK ON, IT'LL BE A PAPERWORK HASSLE AND HER AN AUDITOR.
'CAUSE WE'LL HAVE TO DO CERTIFIED PAYROLLS AND ALL THAT SORT OF THING.
YOU HAVE TO PROVE OWNERSHIP OF YOUR EQUIPMENT DOWN TO THE TITLE OF THE EQUIPMENT THAT YOU USE.
SO, I MEAN IT'S, IT, IT SOUNDS OVERBEARING, BUT IT'S PLENTY OF CITIES DO IT.
THERE ARE MUCH SMALLER ORGANIZATIONS THAN Y'ALL.
IT WORKS JUST FINE OR YOU CAN JUST PAY THE MAGIC CASH EVEN WAY YOU WANT DO IT.
UH, THE, THE BIG DEAL ABOUT THIS PARTICULAR PROJECT IS THAT WE'RE GONNA HAVE TO FIND A PROJECT SOMEWHERE IN THE COUNTY THAT BENEFITS AT LEAST 55 PEOPLE BECAUSE THERE'S A SCORING CRITERIA.
YOU KNOW, COST PER BENEFICIARY IS THE NAME OF THE CATEGORY.
SO WE HAVE TO SERVE AT LEAST 55 PEOPLE.
WE GET ROAD DRAIN OR ROAD DRAIN OR BRIDGE.
SO THAT'S, THAT'S AND 51% OF THE PEOPLE THAT ARE SERVED BY THE PROJECT HAVE TO BE AT OR BELOW LOW TO MODERATE INCOME.
THAT'S THE NUMBER ONE, UH, PRIORITY OF THE WHOLE USDA BLOCK AROUND.
SO, UH, BUT WE'VE GOT VERY GOOD MAPS AND WE'VE HAD SOME INPUT ALREADY.
WE'LL GET INTO THIS, OF COURSE.
WE'VE NOT BEEN OFFICIALLY HIRED YET.
AND WHAT IS OUR COST FROM YOUR COMPANY? I CAN'T UNDERSTAND.
WELL, OUR, OUR, OUR, OUR FUNDS, NO, I, NO I'M WRONG.
OUR, OUR FUNDS ARE GONNA BASICALLY COME THROUGH THE GRANT PORTIONS AS WELL.
WE WILL, WE WILL PROJECT A BUDGET ONCE WE, ONCE WE'RE APPROVED THAT WE USUALLY PROPOSE 11% OF OUR FUNDS, 11% OF THE GRANT.
SO OUR, OUR ADVANCE FEES ARE 11% IS WHAT WE PROPOSE.
AND IF YOU RECALL THIS PART, WE'LL HAVE TO COME BACK LATER BECAUSE, YOU KNOW, SOMEONE ELSE CAN COME IN AND BID ON THIS PROJECT LATER AS WELL.
UH, THE ONLY YOU KNOW, SO WE DON'T REALLY KNOW WHAT IT'S GONNA COST YOU, BUT YOU'RE GONNA BE IN CONTROL OF EVERYTHING.
'CAUSE ALL THE BUDGETS HAVE TO BE APPROVED BY Y'ALL.
BUT OUR PROPOSAL IS USUALLY 11% ON OUR PROJECT.
SO THAT WAS A $275,000 FOR THE FUNDING.
AND THEN OUR PORTION, THE IN KIND PORTION IS 13 FIVE.
BUT OUT OF THAT WILL COME THEIR COSTS.
WELL IT, THE 13 FIVE MIGHT BE 27.
YOU'RE, YOU'RE USING ROSTER'S NUMBERS AND YOU PUT YOU IN 10% MATCH.
SO YOUR YOUR, YOUR CONTRIBUTION WOULD BE A 27 27 5.
SO, SO WHAT, WHAT AMOUNT OF GRANT I, I LOOKED THROUGH THIS QUICKLY.
WHAT THE AMOUNT OF 25,000 PER PRECINCT OR COUNTY PER APPLICATION AND YOU CAN ONLY APPLY IT ONCE.
I MEAN THE COUNTY CAN'T APPLY FIVE APPLICATIONS ONLY.
WHAT KIND OF CERTIFIED PAYROLL ARE YOU TALKING ABOUT, MA'AM? WHAT KIND OF CERTIFIED PAYROLL ARE YOU TALKING ABOUT? WE JUST, UH, WE WILL GO, IF YOU, IF YOU ARE GOING TO TAKE ON THE CONSTRUCTION OF THE PROJECT, THEN THEY WOULD, THEY WOULD KEEP A, SOME SORT OF A FEMA TIME SHEET OR SOMETHING SAYING HOW MANY HOURS A DAY WE WORKED ON THE PROJECT.
WE HAVE A LITTLE FORM THAT'S GOT PICTURES OF DIFFERENT EQUIPMENT AND THEY CAN JUST CIRCLE THAT RIGHT SIX AND PUT THEIR INITIALS ON THERE AND THEY'RE DONE.
YOU KNOW, SO THAT WAY WE KNOW THAT WHEN, WHEN, YOU KNOW, WE'VE GOT SIX HOURS OF HIS TIME BASED ON HIS TOTAL PAY TOO.
NOT JUST HIS SALARY BUT HIS MEDICAL RETIREMENT, HIS GROSS PAY, YOU KNOW, SO YOU, YOU CAN WORK OFF AND THEN YOU'RE
[00:40:01]
USING YOUR EQUIPMENT AT FEMA RATES, YOU KNOW, PICK $15 FEES.SO, AND I APOLOGIZE, WE TALKED TO ABOUT THIS BEFORE.
I SHOULD HAVE GONE MORE DETAIL ABOUT IT, BUT THIS HAS BEEN A KIND OF A STRANGE PROCESS THIS YEAR BECAUSE IN THE PAST YOU DIDN'T GO THROUGH THIS UNTIL YOU GOT THE GRANT.
THE STATE HAS NOW KIND OF REVERSED THAT WHOLE PROCESS.
SO YOU HAVE TO GO THROUGH THIS BEFORE YOU EVEN APPLY.
YOUR COMPANY DOESN'T PAY YOU AS MUCH.
WE DON'T TRY, THERE WON'T BE A OPINION IF YOU DON'T GET A, YOU DON'T GET A GRANT, WE DON'T GET IT DONE.
AND THIS IS SOMETHING YOU CAN'T DO ON YOUR OWN.
JUST IT REALLY JUST THE PROJECT MANAGEMENT ASPECT OF IT.
I I BE, SHE SHE WOULD, YOU WOULD NEED A FULL-TIME PERSON AND I WOULD BE DOING A LOT OF THE WORK.
I'LL BE DOING A LOT OF THE WORK.
SHE NOT MANAGING JUST TO GET THE INFORMATION TO HIM.
IT'LL, I'LL SPEND A LOT OF TIME DOING MY DOING WORK TO BE ABLE TO GET THE INFORMATION TO THEM NOW WITH PAPERWORK GOES THROUGH THAT.
SO, SO THERE'LL BE ENVIRONMENTAL, THERE'LL BE, UM, HISTORICAL.
THERE'LL BE, THERE'LL BE ALL TYPES OF STUFF THAT'LL HAVE TO BE DONE.
THOSE SALAMANDERS WILL BE DAMAGED TO THE CONSTRUCTION
THE LIZARDS BE OF AT LEAST A YEAR BEFORE WE, I GUESS SIR, IT'LL BE UH, JUNE NEXT IT'LL BE AT LEAST JUNE HONOR.
AND WE HAVE, WE SPONSORED APRIL SPRINGS RIGHT NOW SPRINGS HAS A GRANT FROM THE SAME FUNDING THAT THEY'RE IN WATER, THE WATER SUPPLY.
IT'S A GOOD DEAL AND THERE'S SEVERAL COUNTIES TAKING ADVANTAGE OF IT.
IT'S NOT A LOT OF MONEY FOR A COUNTY, YOU KNOW, FOR 275,000 BUCKS.
BUT YEAH, MONEY COMING BACK, IT COST BAD AND THEY'VE ALL FALLEN ALONG AND WE DO HAVE A COUPLE OF BOXES WE CAN DO THAT.
DO THEY, HOW MUCH IS THE ENGINEER, GEORGE? I GOT ONE.
YOU KNOW, YOU MAY NOT, IF YOU JUST DO WORK ON COUNTY ROADS ONLY AND YOU'RE NOT DOING A BRIDGE OR, OR ANY DRAINAGE OR ANY DRAINAGE, YOU MAY NOT END UP HAVING AN ENGINEER AT ALL BECAUSE COUNTIES ARE NOT REQUIRED TO USE AN ENGINEER ON A COUNTY ROAD PROJECT THAT YOU DO YOURSELF.
SO, BUT IF YOU DO DRAINAGE OR IF YOU DO A BRIDGE, YEAH.
YOU KNOW, SO THAT'S, THAT'S NOT OUR CALL.
OTHER QUESTION FOR POUND OR REPRESENTATIVE HERE THAT SOMETHING THAT'S AVAILABLE TO US? YEAH, IT'S GOOD THAT THE CO RECOGNIZED THE FACT THAT, I MEAN AT LEAST IT'S A LITTLE LOT MORE, YOU KNOW, NEED A COUPLE MORE ZEROES.
IF WE DON'T APPLY, WE KNOW WE WON'T GET IT.
I'D BE, I'D BE WEARING A BETTER SUIT IF
SO THE NEXT STEP WILL BE THE RESOLUTION AND AFTER THAT WILL BE THE PUBLIC HEARING.
ALRIGHT, SO DO I HAVE A MOTION ON ITEM NUMBER NINE? READ YOU DON'T MIND.
IN THE RED I MAKE THE MOTION TO AUTHORIZE GRANT WORKS AS ADMINISTRATOR SERVICE PROVIDER A DBI ENGINEERS AS ENGINEERING SERVICE PROVIDER OF 20 17 20 18.
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT.
COMMUNITY DEVELOPMENT FUND APPLICATION.
OKAY, I HAVE A SECOND TO THAT.
I SECOND COMMISSIONER PHILLIPS SECOND.
ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE.
NUMBER 10 IS RELATED, UH, TO DISCUSS AND CONSIDER, UH, ADOPTING A RESOLUTION DESIGNATED AN ADMINISTRATIVE SERVICE PROVIDER AND AN ENGINEERING SERVICE PROVIDER FOR 20 17 20 18.
TEXAS CPPG UNITY DEVELOPMENT FUND.
YOU HAVE A PROPERTY OF DAN? I BELIEVE I DO.
I MAKE A MOTION TO ACCEPT THE RESOLUTION AS A GRANT WORKS AS THE ADMINISTRATIVE SERVICE PROVIDER AND DBI ENGINEERS AS ENGINEERING SERVICE PROVIDER FOR 20 17 20 18.
TEXAS CDBG COMMUNITY DEVELOPMENT FUND APPLICATION.
OKAY, WE HAVE A MOTION ON BOARD FROM
ALRIGHT, ITEM NUMBER 11, UH, IS A POPULAR TOPIC AS ALWAYS AND THAT'S TO DISCUSS AND CONSIDER ENTERING INTO A SIX MONTH CONTRACT WITH THE MAIN SOCIETY OF RY LAKE.
AND REBECCA, I BELIEVE YOU'VE BEEN WORKING ON THIS FOR THE EXTENSIVELY.
[00:45:01]
YOU INTRODUCE THIS.THE MOST POPULAR TOPIC MR. THIS, UM, HAVE YOU GUYS HAD A CHANCE TO LOOK THROUGH THE CONTRACT? IT WAS THE SAME EXACT ONE AS LAST YEAR, EXCEPT FOR IF YOU LOOK UNDER PARAGRAPH TWO, UM, IT PROVIDES FOR THE SIX MONTH OPTION TO TERMINATE VERSUS, UM, THE YEAR LONG.
AND IF BY SIX MONTHS WE'RE NOT READY TO MAKE A DIFFERENT DECISION, THEN WE HAVE THE ADDITIONAL SIX MONTHS AT THAT SAME RATE OF 9,300.
THE ORIGINAL, UM, OFFER AMOUNT WAS I THINK 11 FIVE.
AND THEN KAREN GOT TACO LYNETTE AND THEY, THE BOARD WENT DOWN TO 9,300.
SO WE THOUGHT THAT WAS A PRETTY GOOD AMOUNT LOWER THAN WHAT THEY ORIGINAL OFFERED.
AND THAT'S FOR A UNLIMIT AMOUNT OF FAMILY.
IT IS DOGS EXCEPT FOR AFTER THE DOGS BECAUSE OUR CATS GO TO OUR CAT CONTRACT AFTER AFTER THREE AT THREE O'CLOCK OR THREE 30.
THREE 30, YEAH, THREE 30 IS THE TIME WE WANT THEM TO BE IN BY.
AND THAT'S THE SAME AS THE WELL, WE DON'T, WE DON'T WRITE THE CHAIR.
THEY, WE DON'T, WE DON'T, UH, WE DON'T THAT THEY, THEY DON'T QUARANTINE FOR US EITHER.
UM, I, I DON'T BELIEVE OUR FACILITY FITS THAT.
AND USUALLY WHEN WE QUARANTINE, WE'RE GONNA MAKE THE OWNER PICK THEIR BED AT THEIR CHOICE AND THEY CAN TAKE CARE OF IT WITH THEM.
WE HAD OUR ANIMAL CONTROL OFFICER GO THROUGH THE CONTRACT AND THAT WAS HIS COMMENT ON IT.
BUT SINCE WE'RE USING A DIFFERENT, UH, WAY TO HANDLE THAT ISSUE, I DIDN'T THINK THAT WE NEEDED TO GO BACK AND REMOVE THAT PARAGRAPH.
THEY CAN JUST COVER US IN CASE WE HAVE A WORD TO NEED THEM TO DO THAT AS BACKUP.
WHAT BASICALLY THIS DOES IS BUY SOME TIME.
I KNOW HE SPENT A LOT OF TIME WORKING ON, WELL PAM, PAM SPENT A LOT MORE TIME THAN DEFINITELY WORKING ON IT.
SO ANYBODY HAVE ANY QUESTIONS FOR REBECCA? NOT MOTION TO ACCEPT, UH, THE UH, OR APPROVE THE CONTRACT WITH THE ADDITIONAL OF HUMANE SOCIETY MOTION FROM PHILLIPS SECOND BY COMMISSIONER ALLEN.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY I.
AND MS. LISA, UH, CALLAHAN TO DISCUSS AND, UH, CONSIDER PURCHASING, UH, SPACE SAILOR SHELVING FROM SOUTHWEST SOLUTIONS AND WE AMOUNTED $24,985 FOR RECORD ARCHIVES MANAGED BY THE COUNTY CLERK.
IF YOU GENTLEMEN, REMEMBER WE AUTHORIZED BACK IN JUNE, UH, SOME SHELVING, THIS IS JUST ADDITIONAL SHELVING THAT WORKS WELL WITH THE SYSTEM SHE ALREADY HAS IN PLACE.
AND UH, WHENEVER THE ORIGINAL QUOTE CAME IN, IT WAS OVER THE $25,000 THRESHOLD AND THE VENDOR WAS ABLE TO, TO CUT SOME MONEY OFF, BUT IT STILL WAS ONLY LIKE $15 UNDER THE THRESHOLD TO COME TO COMMISSIONER'S COURT.
SO FELT WE PROBABLY SHOULD JUST BRING IT JUST TO HAVE IT OUT THERE.
NOT LOOK LIKE TRYING TO CIRCUMVENT ANYTHING.
SO WE HAVE A, A $25,000 LIMIT THAT WE HAVE TO BRING TO COURT PURCHASE.
THEY RAISED, I'M NOT SURE EXACTLY WHEN, BUT THE PURCHASE USED TO BE AROUND 10 OR 15,000.
IT HAD TO COME TO COMMISSIONER'S COURT TO BE APPROVED IT THREE OR FOUR YEARS.
WAS IT INFLATION THERE? YOU STATE TEXAS USED TO BE 25, NOW THEY'RE 50.
IT'S OUR COUNTY POLICY FOR 20.
I HAVE A MOTION COMMISSIONER ZA SECOND FROM COMMISSIONER SHANE.
ANY OTHER DISCUSSION IN FAVOR SAY AYE.
THOSE OPPOSED BY NUMBER 13 ALSO FROM THE, UH, DISCUSS, CONSIDER AWARD BID NUMBER 17 SOUTH JEFFERSON.
WE SENT THIS OUT FOR SURPLUS BID AND WE RECEIVED ONE ANSWER AND UH, HE HAS BID $4,000 FOR THE REMOVAL OF THAT BUILDING ACCORDING TO OUR STIPULATIONS.
SO IT'S HE'S THAT'S THE SAME GUY THAT THEY, I MEAN THE FIRST TIME.
HE HAD ALREADY PROPOSED THIS BUT IT, IT HAD TO GO THROUGH THE, THE PROCESS.
WE COULDN'T JUST SAY OKAY ON THAT.
NO, BECAUSE IT, THE BID JUST CLOSED A BID ON THURSDAY, SO I'LL BE MORE THAN HAPPY TO MAKE YOU COPIES OF THE BID YOU WANT.
[00:50:01]
PUT IT ON THE AGENDA BECAUSE EVERYBODY WANTED GET ON IT AS QUICKLY AS POSSIBLE AND IT DIDN'T CLOSE UNTIL AFTER TWO ON THURSDAY.BUYING INSTEAD TEARING IT DOWN WITH IT BEING SURPLUS PROPERTY.
WE STILL HAD TO GO THROUGH THE, SO WE'RE HEADING ABOUT 15,000 NOT VERY OFTEN THAT WE'RE UM, IS IT NORTH? YES.
MIGHT NORTHCO THIS, THIS IS THE HOUSE THAT WE JUST BOUGHT FROM THE FIRST BAPTIST CHURCH ROOM.
AND UH, SO HE'S, I THINK HE'S TAKING THE BRICK OFF AND THEY'RE GOING TO LEAVE THE BRICK THERE I BELIEVE.
OR USED FIRST HAUL OFF, WHATEVER.
I'VE GOT SOME WASHOUT THAT HAUL IT OFF.
WE NEVER DID IT PACKED INTO IT THING.
I'VE GOT A SEAN TRAILER OF TIRES OVER THERE HALF FULL OF TIRES ON THAT BELONGS TO AND THERE'S A CAR TOO.
WE GONNA DELIVER IT DOWN THERE TO HIM.
SEAN CALLED FRIDAY AND SAID THAT HE HAS FOUND OUT WHO OWNS THE TR THE CAR, THE TRAILER I THINK.
AND THEY'RE GONNA MOVE IT AND THEN THE CARS, HE THINKS HE'S FOUND THE OWNER OF THE CARS AND, BUT HE COULDN'T CONTACT 'EM BECAUSE THEY WEREN'T HOME.
SO HE'S WORKING ON GETTING THOSE OUT OF THERE.
THERE A TRAILER AND TWO VEHICLES.
I BELIEVE IT'S BEEN PARKED OVER THERE ABOUT LONG.
BUT ANYWAY, SO THEY WERE THERE WHEN WE BOUGHT.
WE HAVE A MOTION TO UH, APPROVE THE SALE OF THIS MOTION FROM COMMISSIONER PHILLIPS.
ITEM NUMBER 14, UH, TO DISCUSS AND CONSIDER APPROVING A CELL PHONE ALLOWANCE FOR THE INTERIM HR DIRECTOR.
THIS IS WHAT, UH, WAS IN PLACE I BELIEVE.
IT'S REQUIRED TO, UH, INDIVIDUAL REQUESTING IT.
IT HAS BE APPROVED BY THE COURT.
HOW MUCH IS IT THAT EIGHT FIVE A MONTH? YEAH, 900.
YOU DIDN'T ALREADY HAD ONE? I, WHEN LORI LEFT, I UM, CHOSE TO NOT GET IT, BUT NOW I'M CHOOSING TO, TO START THAT UP.
BUT YES, LORI DID HAVE ONE WHENEVER SHE LEFT AND I WAS SUPPOSED TO TAKE IT OVER, BUT I CHOSE NOT TO TO GET THAT IN.
I MEAN IT THAT HER NUMBER, THE NUMBER SHE HAD.
NOT FOR HER PHONE IT FOR ABUSE.
LAURIE WAS GIVING REIMBURSEMENT.
ANY OTHER DISCUSSION? ALL LET'S GO AHEAD AND LOOK AT LINE ITEM TRANSFERS.
UH, IT'S GONNA REQUIRE AN EXECUTIVE SESSION AND UH, YES.
LET'S GO AHEAD AND WE'LL LINE ITEM TRANSFER.
ANYONE HAVE ANY QUESTIONS OVER THE LINE? ITEM NOTES FIRST? NO, I GOT A LOT OF THEM.
A LOT OF THEM HAD TO DO WITH THE CELL PHONES.
YOU GOT EVERYBODY DURING THE YEAR AND I HAD TO MONEY AROUND TO COVER.
DO YOU HAVE ANY IDEA WHAT THE TOTAL COST CELL PHONES? NO SIR.
BUT I CAN GET THAT DONE ON COURT.
YOU WANT ME TO GET A YOU WANT SEND IT TO ALL OF Y'ALL IN EMAIL? MY ONLY QUESTION IS ON ALL OF OUR SALARIES.
HOW DID WE COME UP SHORT? I GUESS THAT'S WHAT THEY DID FOR EACH OF THE SALARIES FOR INCREASING RIGHT? THAT WE HAD THAT EXTRA WEEK THAT WE HAD TO COUNT BACK.
THE FIRST PAYROLL IN OCTOBER WAS REALLY EARNED IN SEPTEMBER.
THEN WE HAD SOME, WE, UH, COUNTY HAS TO KEEP UP WITH IT.
SHE CAN EXPLAIN IT, BUT IN THE WAY THE ACCOUNTING REQUIRES US TO.
[00:55:01]
I JUST THOUGHT THAT WE SAID LAST YEAR WE WEREN'T GONNA GO THROUGH THAT AGAIN.WE GONNA FIGURE OUT A WAY TO START THE
'CAUSE ALL THAT MONEY WAS EARNED AS OF NINE 30, SO THAT'S WHY I HAD TO MOVE IT BACK.
THAT'S, THAT'S REQUIRED IN MODIFIED PAROLE COUNTY.
THIS IS ONE OF THE, ONE OF THE STATUTES YOU HAVE TO DO THERE.
QUESTIONS, UH, ABOUT THE LINE ITEM TRANSFER? NO.
ENTERTAIN A MOTION TO APPROVE.
NEXT ITEM IS THE CLAIM FOR PAYMENT.
YOUR, UH, CLAIMS FOR PAYMENT ARE $897,297 AND 89 CENTS.
UH, 213,000 WAS TO DO WITH ROAD MATERIALS.
148,000 OF THAT WAS BOND ROAD BONDS.
UH, 62,000 WAS INMATE HOUSING, MEDICAL AND UH, UTILITIES WAS LIKE 39.
COURTHOUSE SECURITY WAS 42,000.
THAT WAS ALL THE UPDATES FOR THE NEW CARDS AND THE NEW BREEDERS AND THINGS WAS FOR SECURITY CAME OUT OF COURTHOUSE SECURITY.
ANYBODY GOT ANY QUESTIONS ON THAT? NO.
UM, I GOT ONE QUESTION ON PAGE 52.
WHICH PACKET SIR? THE BIG ONE.
UH, WE HAVE THIS, UH, ON DIRECTOR MANAGEMENT PRESERVATION.
THAT NORTH CUT HOUSE MOVERS FOR 7,500.
WHAT WAS THAT? THAT WAS THE, THE THIRD BUILDING MOVE FROM, UM, RANDALL ID TO THE LAST BILL PER BILLING.
WE PAID FOR THE FIRST TWO AND THEN WE HAD A SECOND BILL COME IN FOR THE LAST MOVE.
IT OCCURRED AFTER THE, I GUESS I'M, I MISSED WHEN DID WE APPROVE THE PURCHASE MENT OF THESE BUILDING IN COURT? WE HAVE A COURT DATE.
IT WAS ON A, I DON'T REMEMBER IT LAST MONTH.
I DON'T REMEMBER, BUT IT WAS, IT'S BEEN PAID.
I KNOW
UH, UM, A COUPLE OF THEM, $2,000 A PIECE.
THE BUILDINGS WERE $2,000 A PIECE.
NO, WE BOUGHT THEM FROM SOMEBODY AND THEN IT WAS OUR RESPONSIBILITY TO GO HIRE OUR OWN COMPANY AND MOVE THEM.
WE MOVED THEM FOR 7,000 A PIECE FOR 7,500 MADE 20 2005 OR WHATEVER.
AND THEN $2,000 WE PURCHASED GUNS FROM GRAND.
BUT TWO SEPARATE ITEMS. YEAH, BUT IT'S, IT IS FOR A CAPITAL EXPENDITURE.
IS THAT NOT WHAT YOU WOULD CONSIDER CAPITAL EXPENDITURE BUILDINGS? OKAY.
YOU WOULD TAKE THE THE BUILDINGS AND ADD THE, THE MOVE TO IT AS AND ADD IT TOGETHER AS AN EXPENSE.
BUT IT WAS STILL UNDER, UNDER THE REQUIRED 25,000 I BELIEVE REASON I THINK YOU OBJECT TO THAT.
WELL, THEY WERE ALSO, THAT WAS SEPARATE.
I MEAN, IT WASN'T DONE TO, TO MAKE IT SEPARATE TO DO ANYTHING, BUT IT WAS SEPARATE PURCHASES.
YOU, WE PURCHASED THE BUILDINGS FROM CR ISD AND THEN THE MOVING WAS FROM A DIFFERENT ENTITY.
THEY, IT WASN'T ALL, I MEAN, IT COULD HAVE BEEN LUMPED TOGETHER AS A PROJECT, BUT IT, IT WASN'T DONE THAT WAY.
WELL I THINK IF YOU'LL CHECK YOUR PURCHASING POLICY, YOU'LL FIGURE OUT WE JUST CIRCUMVENTED OUR OWN PURCHASING POLICY BY BREAKING UP.
BUT WE DIDN'T DO THIS INTENTIONALLY.
THERE WAS NOTHING, WELL, I'M NOT, NOT SAYING ANYTHING WAS INTENTIONAL.
I'M JUST SAYING THAT THIS AND, AND I DIDN'T REALIZE IN THE SPECIAL MEETING THAT, UH, WE HAD, UH, BECAUSE I DIDN'T GET THE BILLS MATTER OF FACT FOR THAT MEETING.
BUT WE DID PAY THE 16,580 AND SO NOW THE 7,500 ADDED TWO THAT WE'RE OVER 25,000 THAT YEAR WE JUST DISCUSSED, UM, IS OUR POLICY 25.
THAT WOULD BE UNDER, YOU ADD 6,000 FOR BUILDINGS.
[01:00:01]
CAN'T DO THAT THOUGH.THAT'S TWO DIFFERENT SERVICES.
YOU'RE BUYING A PRODUCT AND THEN YOU'RE BUYING A SERVICE TO MOVE IT.
IT'S, IT IS FOR ONE CAPITAL EXPEND, WHICH IS THE BUILDING.
BUT THOSE BUILDINGS DON'T FALL IN THE CAPITAL CATEGORY.
WELL, THE TOTAL PURCHASE IS, BUT THEY'RE UNDER, WHENEVER THOSE BUILDINGS ESPECIALLY BE CATEGORIZED AS INVENTORY PURPOSES, THEY'RE NOT A CAPITAL PURCHASE.
THE TOTAL EXPENSE IS OVER 25,000.
MY QUESTION IS, I I LEARNED ABOUT THESE BUILDINGS FROM OUR MAINTENANCE GUY.
WHY WAS THIS NEVER BROUGHT TO, UM, COMMISSIONER'S COURT? WELL, WE, UH, I KNOW THAT WE RECEIVED A COUPLE OF DIFFERENT BIDS 'CAUSE UH, YOU KNOW, THAT MOD SPACE, I BELIEVE YOU HAD ACTUALLY RENTED SOME BUILDINGS FROM A PRECINCT TUBE, RENTED SOME BUILDINGS FROM, WE HAD RECEIVED A QUOTE FROM THOSE FOLKS AND WE RECEIVED A QUOTE FROM ANOTHER ENTITY AS WELL, UH, THAT LEASES THE BUILDINGS AND MOVING.
AND THIS TURNED OUT TO JUST BE A MUCH CHEAPER WELL, I UNDERSTAND THAT, BUT I MEAN, WHAT, WHAT ARE THE BUILDINGS FOR? I MEAN THAT, THAT REASON WAS NEVER BROUGHT TO COURT.
WHAT'S THE STORAGE? WHAT IT'S STORAGE FOR.
STORAGE FOR? NO, I BELIEVE LAURA HAS SOME STUFF OUT THERE, ISN'T IT? YOU? NO, IT'S THE, THE DISTRICT CLERK.
DISTRICT CLERK AS WELL AS THE ELECTIONS AND WHY SHE'S LEFT OUT THE DISTRICT ATTORNEY.
WHERE IS THE STUFF NOW? IT IS IN THE OLD JAIL.
RIGHT? I BE, I I HONESTLY DON'T KNOW.
IT'S BEEN MOVED OUT FOR THE CITY WHERE THE CITY IS OCCUPYING THE OFFICES AT THE, UH, UH, SOUTH CAMPUS.
AND THEN SOME OF THE ELECTION EQUIPMENT IS ALSO STORED AT THE SOUTH CAMPUS AND IT'S BEEN MOVED OR WILL BE MOVED WHENEVER THEY RETURNED FROM THE, UH, VOTING BOXES.
AND THEN THE OTHER, UH, THAT WILL BE MOVED IS THERE'S, UH, I DON'T HAVE ANY HUNDREDS OF BOXES TO HUNDREDS OF BOXES OF THE DA'S OFFICE THAT WILL BE MOVED.
UH, ONE OF THE BUILDINGS OUT THERE.
SO WE START WITH, OF THIS BUILDING OR THE OLD LIBRARY? WELL, A AGAIN, MY QUESTION IS WHY WAS THIS NOT BROUGHT TO COURT? AND, AND GOING BACK TO THE, UM, THE CAPITAL EXPENDITURE, UM, LOOKING UP, POINTING TO ACCOUNTING DETAILS.COM, CAPITAL EXPENDITURE, CAPITAL COST EXPENDITURE MEANS THE AMOUNT SPENT, ANY EXPENDITURE INCURRED FOR THE FOLLOWING PURPOSES.
CAPITAL EXPENDITURE FOR ACQUIRING FIXED ASSETS SUCH AS LAND BUILDINGS, PLANT AND MACHINERY, FURNITURE AND FITTING AND MOTOR VEHICLES.
SO WE JUST CIRCUMVENTED OUR ONLY PURCHASING POLICY.
I DON'T, BECAUSE WE WERE APPROACHED AT BUYING THESE BUILDINGS FOR, I MEAN, A CONSIDERABLE AMOUNT LESS AND FOR WHAT? WELL, I'M, I'M NOT ARGUING THE AMOUNT.
IT'S TEMPORARY FOR THE, UM, PURPOSE OF, OF DURING THE TIME THAT THE, UH, CITY IS RENTING THIS.
AND THEN AT THAT TIME, OR THE WAY IT'S, I UNDERSTAND IS WE MAY SELL THOSE AND RECOUP OUR MONEY ON THAT.
AT SOME POINT, AT SOME POINT IN TIME WE GET FINISHED.
WELL, I I'M NOT ARGUING THE, THE, THE VALUE OF THEM AT ALL.
WHAT I'M ARGUING IS THE AMOUNT THAT WE JUST, IF WE PAY THIS BILL CIRCUMVENTED OUR OWN PERSONAL POLICY ON PAGE FIVE, YOU KNOW, UNDER PURCHASING AUTHORITY OR AUTHORITY TO MAKE COUNTY PURCHASE IF IT RESIDES EITHER IN THE COUNTY PERSON DEPARTMENT OR THE COMMISSIONER'S COURT AND THEN YOU GO DOWN TO, UM, PARAGRAPH TWO, SUBSECTION A ON BUDGETED CAPITAL EXPENDITURES.
DID WE TALK ABOUT THESE BUILDINGS AT THE BUDGET TIME? WE MAY HAVE.
ANYBODY REMEMBER TALKING ABOUT THIS? YES, SIR.
BUDGETED CAPITAL EXPENDITURES PURCHASES NOT AUTHORIZED IN THE DEPARTMENT'S CURRENT BUDGET MUST BE AUTHORIZED THROUGH A BUDGET AMENDMENT BY THE COMMISSIONER'S COURT.
C-SECTION SEVEN, A PAGE 20 UNBUDGETED CAPITAL PURCHASES.
IF THE NEEDED CAPITAL ITEM WAS NOT INCLUDED AS PART OF THE COUNTY BUDGET, THE FOLLOWING PROCEDURES SHOULD BE FOLLOWED.
IN ORDER TO OBTAIN BUDGETARY AUTHORIZATION, THE REQUESTING DEPARTMENT MUST FILL OUT A REQUISITION FORM AND ATTACH A MEMO JUSTIFYING THE NEED FOR THE ITEM.
DID WE ISSUE A PO FOR THIS? NO.
THE REQUESTING WE HAD BUDGETED MONEY THOUGH, SIR.
WHAT FUND WAS THIS BEING PAID OUT OF? GENERAL FUND.
[01:05:01]
RECORDS MANAGEMENT PRESERVATION IS WHAT SHEET'S BEING PAID OUT? WHAT PAGE? YOUR HONOR, 52.THAT'S, YES, THAT'S COMING OUT.
THE COMMISSIONER'S, UM, RECORDS PRESERVATION FUND UNBUDGETED CAPITAL PERSONS.
IF THE NEEDED CAPITAL ITEM WAS NOT INCLUDED AS PART OF THE COUNTY BUDGET, THE FOLLOWING PROCEDURES SHOULD BE FOLLOWED.
IN ORDER TO OBTAIN BUDGETARY AUTHORIZATION, THE REQUESTING DEPARTMENT MUST FILL OUT A REQUISITION FORM AND ATTACH A MEMO JUSTIFYING THE NEED FOR THE ITEM.
THE REQUESTING DEPARTMENT SHALL INCLUDE IN THE MEMO A COST ESTIMATE, JUSTIFYING THE NEED AND THE STATEMENT OF WHETHER THERE ARE AVAILABLE DEPARTMENTAL FUNDS THAT MAY BE USED FOR THIS PURCHASE.
THE REQUESTING DEPARTMENT MUST FILL OUT A LINE ITEM AMENDMENT FORM AND SUBMIT TO THE COUNTY AUDITOR.
THE AUDITOR WILL THEN PRESENT THE REQUEST TO THE COURT.
THE COMMISSIONER'S COURT WILL APPROVE OR DECLINE THE REQUEST IF APPROVED NORMAL PURCHASING PROCEDURES APPLY.
SO AGAIN, MY QUESTION IS THIS BEING IN MY PRECINCT IN PARTICULAR, WHY WAS THIS NOT AT LEAST BROUGHT TO MY ATTENTION? MUCH LESS TO THE COURT FOR THE PURCHASE OF THIS STUFF? IT IS OVER 25,000.
THE TOTAL, THE COUNTY, THE BUILDINGS.
AND, AND THAT'S ACCORDING OF THIS, UM, ON PAGE 32 OF OUR PURCHASING POLICY.
THEY WOULDN'T GIVE ME A PERMIT TO KEEP MY BUILDING ON THERE.
DO WE HAVE A PERMIT FOR THESE? YES.
BOBBY? I BELIEVE PAGE 32 OF OUR OWN PURCHASING POLICY, UM, STRATEGIES THAT ARE PROHIBITED BY LAW INCLUDE PURCHASING A SERIES OF COMPONENT PARTS THAT WOULD NORMALLY BE PURCHASED AS A WHOLE, PURCHASING ITEMS IN A SERIES OF SEPARATE PURCHASES THAT NORMALLY WOULD BE PURCHASED AS A SINGLE PURCHASE AND PURCHASING OVER A PERIOD OF TIME THAT NORMALLY WOULD BE DONE AS ONE PURCHASE.
DOES IT INCLUDE AMOUNT ON THAT PAGE? LAST PAGE? YEAH, BECAUSE I THINK THE STATUTE IS ACTUALLY 50,000 AND THE COURT'S CHOSEN TO IMPLEMENT A LESSER AMOUNT OF 25.
SO THAT, WELL, THAT'S WHY I ASKED THE QUESTION A WHILE AGO ABOUT THE 25 LIMIT.
SO THE REASON, THE REASON WE'RE GO, I'M NOT TALKING ABOUT STATE POLICY.
I KNOW WHAT THE STATE STATUTE, I'M JUST SAYING FOR LEGALITY THAT, SO IF IT'S AS LONG AS IS A COMMISSIONER'S COURT ORDERED NOT A LEGAL BINDING, THIS IS A CONSTITUTIONAL COURT AT LAW.
A COMMISSIONER'S COURT ORDER IS COUNTY LAW.
TO BE HONEST, I HAVE NEVER SEEN THAT ACTUAL ORDER.
EVERYONE IN THE COURT MENTIONED, BUT IT'S 25,000, BUT I'VE NEVER ACTUALLY BEEN ABLE TO FIND IT.
SO WE'VE BEEN LIED TO FOR, I'VE BEEN LIED TO FOR THREE AND A HALF YEARS THAT I'M NOT, WE DON ACTUALLY HAVE A 25,000.
I MEAN, EITHER WE DO OR WE DON'T.
IT'S JUST, IT'S BEEN IMPLEMENTED ACROSS THE BOARD AS IT'S A GOOD IDEA TO HAVE $25,000 EXPENDITURES APPROVED THROUGH THE COURT.
SO AS LONG AS YOU'RE, AS LONG AS YOU'RE UNDER THAT AMOUNT, THERE'S NOT BREAKING LESS CAUSE FOR CONCERN.
BUT WE'RE NOT BREAKING STATE LAW.
WE'RE JUST BREAKING COUNTY POLICY.
WELL, OTHER THAN THAT'S MY STATEMENT OF I NEED TO SEE THAT ORDER SO THAT I CAN CONFIRM YES OR NO.
I DON'T HAVE THAT ORDER IN MY OFFICE.
WELL, I DON'T KNOW HOW LOOK FOR IT.
I THINK YOU GO BACK TO PREVIOUS TO, UH, WHICH COURT WAS 2002 WHEN WE HAD THE ISSUE WITH THE CONSECUTIVE 24.
909 9 DON'T MAY BE BEFORE YOU'RE THIS COMMISSION COURT THAT IT WAS PASSED.
I DID, I DID ASK YOU A QUESTION THAT OUR COURT CAN DO THAT NOT SOME OTHER COURT.
I ACTUALLY, YOU KNOW, SENT THE QUESTION TOO.
WELL, DID YOU KNOW ABOUT THIS PURCHASE? DID I KNOW ABOUT AFTER IT HAPPENED? AFTER THE FACT? YEAH.
DID YOU KNOW ABOUT THE PURCHASE OF THE BUILDING BEFORE IT HAPPENED? NO, THE, UH, I I, I DID.
IT WAS, UH, AN ITEM THAT WE HAD A PROBLEM WITH THE BUILDING EMPTIED.
UH, WE GOT, UH, UH, PRICE FROM, UH, CR ID FOR 2000.
WELL, I, I THINK IT'S A GOOD DEAL.
MY ONLY OTHER CON CONCERN IS, UH, YOU KNOW, THESE ARE DISTRICT CLERK RECORDS THAT ARE GOOD IN HERE.
IS THAT ALLOWED BY THE STATE TO HAVE THEM IN A PORTABLE BUILDING WITHOUT FIRE PROTECTION OR IN AN UNSECURED AREA? I, I DON'T KNOW.
I'M JUST ASKING IS THIS EVEN, IS THIS NOT, I'M THINKING IT IS NOT A GOOD IDEA TO PUT 'EM IN A PORTABLE BUILDING.
THEY'VE BEEN IN AN UNPROTECTED AREA AND WHAT WE'VE HAD OVER HERE IN THE, UH, THEY'RE OVER THERE IN THAT OLD BUILDING.
THE ONE THEY'RE TALKING ABOUT.
THEY'RE, THEY'RE AT THE SOUTH CAMPUS AND THE OLD BEHIND THE FARM MARSHAL'S OFFICE.
[01:10:01]
I DON'T THINK THERE'S ANY IN THE MARSH.IS THAT NOT WHERE THE RECORDS LIVE? I DON'T, I DON'T.
THEY WERE IN OUR OLD OFFICES WHERE I USED TO HOUSE.
THEY WERE MOVED THERE SO THEY COULD BE STARTED.
I SAY I'M NOT ARGUING AT THAT POINT THAT, YOU KNOW, THEY PROBABLY NEED TO GO SOMEWHERE.
BUT IS IS, I THINK WE SHOULD HAVE HAD A DISCUSSION ABOUT IT.
IS THAT THE BEST PLACE TO PUT DISTRICT COURT RECORDS? I MEAN, THAT THING IS, IT'S SUPPOSED TO BE PRETTY VULNERABLE TO TORNADO AND WHAT I HEARD FIRE AND EVERYTHING ELSE, YOU KNOW, THAT'S, TO ME, THAT'S NOT A REAL, UH, I THINK WE SHOULD HAVE HAD A DISCUSSION ABOUT THIS MYSELF.
UH, BUT ARE ARE, ARE YOU NOT AGREEING WITH ME THAT THIS IS VIOLATING OUR COUNTY PURCHASING POLICY? THIS IS THE FIRST TIME I'VE HEARD OF THIS ISSUE.
SO WITHOUT LOOKING INTO EVERYTHING FURTHER IN DETAIL, I GIVING YOU TIME TO RESEARCH IT.
I'M NOT GONNA MAKE A DECLARATION ONE WAY OR THE OTHER.
WELL, I MEAN, I, AFTER, AFTER SEEING THIS AGAIN, I GOT LOOKING, I THOUGHT, WELL WE ALREADY PAID THAT, UH, SOMETHING TO NORCUTT AND NOW WE HAVE ANOTHER BILL.
I THOUGHT THEY THE HOUSE OVER HERE THAT YEAH, I THOUGHT IT WAS GONNA MOVE THAT HOUSE I THOUGHT HAD TO PAY UP FRONT OR SOMETHING AND I DIDN'T QUESTION IT.
YOU ADDED ALL LOANS OVER 25,000 WHEN WE HAD THAT SPECIAL MEETINGS WHEN BROUGHT THOSE FIRST INFLUENCE TO PAY THE 6,000 FOR THE BUILDINGS.
AND THEN THE, THAT'S WHAT I, TWO DIFFERENT VENDORS.
THE HAY SHOW THE OTHER NIGHT, SOMEBODY ASKED ME DOWN WHAT Y'ALL DOING, START A TRAILER APART.
AND I SAID, WHERE? OH, SO ARE WE GONNA FURTHER VIOLATE OUR PERSON POLICY IF WE PAY THIS BILL TODAY? I MEAN, WHAT ARE THE REPERCUSSIONS ON THE BILL? IT'S PAST DUE TODAY.
NOW THIS GENTLEMAN'S BILL, I DON'T KNOW WHAT HIS TERMS ARE.
IF THEY, IF THEY HAVE, HE HAD IT THERE PAYMENT TODAY AND PUSH IT ALL I, ALL I'VE GOT IS THIS ON PAGE 52, BUT OKAY, THE LISTING, THIS, THIS IS THE PAYMENT FROM THE SAYS.
I JUST WANNA SEE, MAKE CONCERN IF WE DIDN'T PAY IT TODAY IN ORDER TO GIVE THE COURT TIME TO LOOK INTO IT FURTHER.
UM, OR IF WE NEEDED TO PAY IT UP FRONT AND THEN LOOK INTO IT FURTHER AND SEE IF WE NEEDED TO CARRY IT OR WE NEEDED THE TWO OPTIONS.
I THINK THE GENTLEMAN WAS ASKING FOR HIS MONEY 'CAUSE HE'S A LOCAL PERSON, LOCAL VENDOR.
MY OTHER CONCERN IS THAT THE MOVING COMPANY IS ALSO THE SAME ONE THAT'S DOING THE PURCHASING ON THE POOL, RIGHT? YES.
I DON'T WANNA RISK US GETTING THIS, THIS, UH, FIND PAPER FOR THAT AFTER DOING THIS RESEARCH ON THIS LAST ASSIGNMENT THAT A SPECIAL MEETING, UM, I'VE GOT A COPY OF A, I GUESS IT'S AN INVOICE.
KAREN, IS THIS YOUR WRITING OR IS THIS SOMEONE ELSE THAT SAYS, OKAY, TO PAY JB WOOD 9 29 J ALLEN 9 29 AND S PHILLIPS 9 29.
I HAD CALLED HIM ON THE PHONE, BUT I DIDN'T WRITE THE CHECK AND WE HAD THIS, THE SPECIAL MEETING AND Y'ALL APPROVED THE BILLS THAT TIME.
SO JUST CALL AND SEE IF IT WAS OKAY BECAUSE HE NEEDED MONEY.
I SAID, BUT IF WE OWE SOMEBODY SOMETHING TO PAY THEM.
YOU KNEW WHAT IT WAS FOR, KNEW WHAT IT WAS FOR BUILDING.
BUT THAT WAS WAY AFTER THE FACT THAT WE BOUGHT IT.
WELL THIS, YOU KNOW, TO ME THIS HAS ALL THE APPEARANCES OF A WALKING CORNER BECAUSE WE PURCHASED SOMETHING THAT TWO COMMISSIONERS WEREN'T INVOLVED IN.
WE HAVE NO PO AND IT'S A PURCHASE OVER 25,000, WHICH IS OUR, OUR COUNTY POLICY.
UH, COMMISSIONER, THAT'S ONE OF THE THINGS THAT I THINK THE PERSON AGENT HAS.
NO, I, THE STATUTE, I MEAN, IT, IT IS A CAPITAL EXPENDITURE.
THE THE BILLINGS ARE NOT GONNA MOVE THEMSELVES FROM WHEREVER YOU BOUGHT 'EM TO BE PUT THERE.
AND YOU KNOW, I JUST READ THE STATUTE OF PART OF THE PURCHASING POLICY THAT IT JUST SAYS YOU CAN'T BREAK IT DOWN, SEPARATE IT OUT, YOU KNOW, MAKE DIFFERENT INVOICE.
WELL, PERSON AGENT IS ONE THAT, UH, WAS CHECKED WITH ON THIS TO MAKE SURE WE WERE COMPLETELY LEGAL BECAUSE WE DIDN'T, LIKE I SAID, WE WENT THROUGH AND WE, WE GOT ALL THE, THE DIFFERENT QUOTES.
WE RECEIVED SEVERAL QUOTES ON THIS.
WE FOUND THE DEAL TO ACTUALLY PURCHASE THE BUILDING VERSUS, YOU KNOW, JUST RENTING AND THROWING THAT MONEY AWAY.
AND WELL, I, I'M, I'M NOT ARGUING THAT.
I MEAN, I, IT, IT IS A GOOD DEAL.
BUT I I HAVE SEVERAL CONCERNS THAT, UH, YOU KNOW, IT WASN'T BROUGHT TO COURT.
AND WHY, WHY WOULD, WHY WHEN, YOU KNOW, WE'VE HAD PLENTY OF MEETINGS, SPECIAL MEETINGS AND EVERYTHING ELSE.
WELL, I CAN SAY FROM MY VIEWPOINT, I DIDN'T FEEL THAT IT WOULD, THAT WE WERE CIRCUMVENTING ANYTHING BECAUSE JUST LIKE I BROUGHT LAURAS TO COURT THIS MORNING AND IT WAS UNDER, JUST TO MAKE SURE I ENTERED, THAT'S, THAT'S WHY I ASKED YOU THE QUESTION ABOUT THE 25,000.
[01:15:01]
I I WANNA, YOU, YOU STOOD RIGHT HERE AND SAID ANYTHING OVER 25,000 SHOULD COME TO COURT.YES, IT NEEDS TO COME TO COURT.
AND THAT'S WHAT WE'VE BEEN TOLD.
IT'S WHAT I'VE BEEN TOLD FOR NEARLY FOUR YEARS AND I DON'T BELIEVE SO THAT'S WHAT WE, BY, I DON'T BELIEVE ANYTHING WITH THIS.
AND NOT, BECAUSE I'M NOT SAYING THIS BECAUSE IT ONE BILL TOTALED UP TO THAT.
I DIDN'T KNOW WHAT THESE BUILDINGS WERE BEING, WHAT THE COST WAS FOR MOVING THESE BUILDINGS.
I MEAN, NOT FULL OUT, FLAT OUT, YOU KNOW, BUT DON'T FEEL LIKE A LONE RANGER.
I DIDN'T EVEN KNOW WE WERE GETTING THEM.
AND I'M NOT TRYING TO PASS THE BUCK.
I'M NOT TRYING TO SAY ANYTHING AS FAR AS THAT GOES.
MAYBE I SHOULD HAVE INTERJECTED AND BEEN A LITTLE MORE INVOLVED ON THAT.
YOU KNOW, I, I GET DRAWN INTO COURT ON ALLEGATIONS OF TRYING TO CIRCUMVENT A PURCHASING POLICY ON SOME ROAD MATERIALS.
I MEAN, MADE A LINE ITEM IN THE COMMISSIONER'S COURT, MADE AN AGENDA ITEM OUT OF IT FOR SOMETHING THAT'S VERY SIMILAR TO THIS.
AND AFTER YOU AND I TALKED AND AND YOU KNEW THAT OF WHAT, OUT OF WHICH ONE? OUT OF THAT ROAD MATERIAL THAT FROM STABILIZING THAT ROAD.
OH, THE UH, THE STRAIGHT WORK.
WELL AT THAT TIME, WHENEVER YOU AND I DISCUSSED IT, IT APPEARED THAT WAY.
BUT THEN WHENEVER FURTHER THINGS WERE BROUGHT TO MY ATTENTION IT DIDN'T.
AND IN MY DUE DILIGENCE, I NEEDED TO FOLLOW THROUGH TO MAKE SURE WE WERE IN COMPLIANCE.
AND THAT'S WHY I ASKED YOU ABOUT IT.
BUT I MEAN, YOU KNOW, I, I GET, I GET AN AGENDA ITEM ON, ON ME TRYING TO, TRYING TO MAKE IT APPEAR THAT I WAS TRYING TO CIRCUMVENT PURCHASING POLICY WHEN WE DIDN'T.
WE DON'T HAVE APPEARANCES OF THAT HERE.
WE HAVE IT IN RIGHT IN BLACK AND WHITE WITH SIGNATURES WITH NO POS AND IT'S DEFINITELY OVER 25,000.
UH, DID WE GET A BID ON THE MOVING ON THE MOVING? NOT THAT I'M AWARE OF.
BUT BOBBY'S REALLY GOOD AT FOLLOWING THROUGH AND GETTING YEAH.
THE CHEAPEST PERSON I THINK HE COULD FIND WAS, UH, THE CHEAPEST NEXT PERSON WAS NEARLY 40 GRAND.
THE UH, UH, I KNEW ABOUT THE MOVING PART.
UH, BUT WE'RE GONNA COME BACK TO STATE LAW ONE MORE TIME.
UH, I'M NOT ALREADY STATE LAW.
I KNOW, BUT, BUT THIS DEPARTMENT, I MEAN THIS FOR YOUR INFORMATION HAD NOTHING TO DO WITH THIS PART.
I DID ASK JIM ALLISON AND THEM ABOUT THAT, ABOUT NOT THIS ABOUT 25,000 AND WE CAN'T, WE CAN'T PASS A RULE RIGHT HERE AND SAY THE NEXT COURT CAN ONLY SPEND 25,000 REFER BACK TO STATE LAW EVERY TIME COURT CHANGES.
THERE'S JUST NO, WE CAN'T DO THAT.
WE'RE NOT ALLOWED TO TELL THE NEXT PERSON WHAT TO DO.
WE WAS IN TROUBLE WITH THIS SITUATION.
SO, I MEAN, BECAUSE ALL Y'ALL HAD TO DO IS COME TO COURT.
THIS AIN'T GONNA, THAT'S MY QUESTION.
WOULDN'T HAVE BEEN NO QUESTION.
I DON'T THINK HE HIRED THREE PORTABLE BUILDINGS.
YOU KNOW, PRETTY OBVIOUS WHEN THE FIRST ONE SHOWED UP, I THOUGHT IT WAS SOMETHING TO DO WITH THE CITY.
AND THEN WHEN SECOND AND THIRD ONE SHOWED UP, I ASKED BOBBY ABOUT IT.
AND UH, AND THAT'S WHEN I FOUND OUT THAT THAT'S WHERE COURT RECORDS WERE GONNA DO THAT.
AND AGAIN, I BE, I I DON'T, I'M NOT SURE THAT THAT'S A GOOD IDEA, YOU KNOW, FOR DISTRICT COURT RECORDS TO BE IN A PORTABLE BUILDING.
UH, YOU KNOW WHAT, WHAT IS THE LAW ON FIRE PROTECTION AND, AND SECURITY.
IS THERE ONE OR CAN YOU JUST PUT 'EM ANYWHERE? I, I DON'T KNOW.
IT SHOULD COME COFFMAN'S, CITY OF COMANS GOVERNMENT CODE ON SPRINKLING IT AND EVERYTHING.
SO ABOUT HUNDRED FEET FOR THAT.
LET'S FIGURE NO, IT'S ONLY SQUARE FOOTAGE.
SQUARE FOOTAGE ON YOUR SPRINKLER SYSTEM.
I'LL ASK ANGIE TO GO BACK OR THE COUNTY CLERK TO GO BACK AND RESEARCH THE RECORDS WE ALREADY HAVE.
IT'S BACK TO 2002 OR WHATEVER IT WAS BACK TO THEN.
IT HAS NOT BEEN DONE SINCE THIS COURT HAS BEEN, I THOUGHT WE'VE DONE IT EARLIER, BUT I, OR LATER.
SO I WILL TRY TO BILL, WE COULDN'T EVEN FIND IT.
THIS DIDN'T ANYTHING TO DO WITH THIS.
SO 25,000 WE'VE BEEN HELD TO IS, IS SOMEBODY KIND LIKE OUR IMAGINARY COMMISSIONER'S COURT RULE THAT WE, WELL IT'S KIND OF LIKE, IT'S KIND OF LIKE ASKING THE STORY.
SO WHAT DID YOU EVER SAY? EXACTLY? IT SAYS YOU CAN'T, YOU CAN'T ORDER THE NEXT COURT TO DO SOMETHING.
[01:20:01]
EVERY TWO YEARS.WE HAVE TO AGREE ON WHAT WE WANT.
I CAN'T TELL THIS GUY COMING IN AND SAYING, WELL YOU CAN'T SPEND 10 M STATE LAW UNLESS WE SOMETHING WE, BECAUSE THEY RUN THEIR PROPER PROCEDURES COMMISSIONER'S COURT.
AND UH, WELL THIS IS SOMETHING WE'VE ALL BEEN DOING.
I DUNNO ABOUT THIS WALKING QUORUM.
I DON'T, I DUNNO OF ANY WALKING THAT WELL, I THINK THREE PEOPLE KNEW ABOUT IT AND DIDN'T.
WELL NO, SHE JUST CALLED AND SAID AN EMERGENCY CHECK.
SHE NEEDED E SHE DIDN'T, NOT SIGNATURE JUST TO LET 'EM KNOW THAT YOU GIVE APPROVAL.
JUST SAYING THAT SHE'S DOING IT.
WE'RE PURCHASING NEW AND MY BELIEF IT WAS UNDER $25,000.
AND I KNOW YOU DON'T BELIEVE THAT, BUT NOT ACCORDING TO OUR PERSON POLICY.
SO, UH, I DON'T KNOW WHAT TO DO OTHER THAN THIS POINT.
OTHER THAN IF YOU DON'T WANT TO APPROVE, UH, PAY A BILL, UH, YOU CAN CERTAINLY GO AGAINST THAT.
BUT, UH, I THINK I NEED TO DO WE HAVE OTHER QUESTIONS ABOUT THE BILL BEFORE WE UH, GO INTO THE EXECUTIVE SESSION? I THINK WE DISCUSSED THIS.
I DO HAVE ONE MORE THING AND I NEED THE SHEET THAT'S SIGNED AROUND.
I HADN'T SIGNED IT YET BECAUSE OF THE, WELL, THE DISCUSSION.
UM, LAST WEEK BEFORE I A CONFERENCE, I GOT A LETTER FROM THE IRS AND THAT OUR DAD HAD BEEN SATISFIED AND IT BEING NO FURTHER ACTION.
AND I GOT AN EMAIL THIS MORNING FROM GOLDEN KAISER AND KAISER.
THEY WANT TO, UH, SAY THAT THE DETERMINATION LETTER WAS UNFAVORABLE, WHICH I KNEW.
AND, UH, THEY'RE RECOMMENDING A TAX COURT PETITION TO BE FILED PRIOR TO NOVEMBER THE SECOND.
WE WOULDN'T HAVE ANOTHER MEETING.
SO I WANTED TO MAKE SURE YOU KNOW ABOUT IT.
THEY WANT TO FILE THE PETITION ON BEHALF OF THE COUNTY AND THEY NEED YOUR AUTHORIZATION TO DO SO.
AND THEY WANT A RETAINER CHECK RETAINER FOR $3,060, WHICH MEANS IT'S GONNA BE MORE.
SO I NEED TO KNOW YOUR WISHES SO I CAN LET THEM KNOW, EITHER MOVE FORWARD OR LEAVE IT ALONE.
WHAT, WHAT ARE THEY ABLE TO DO FOR US? UH, OKAY, WE RECEIVED A TERMINATION FROM THE IRS DATED TEN THREE.
UH, HE SAID TO ASK, HE TOLD HER TO ASK ME 'CAUSE HE DIDN'T KNOW HOW TO CONTACT ME.
ALL OF A SUDDEN IT SAYS THE DETERMINATION WE RECEIVED WAS UNFAVORABLE.
WE RECOMMENDED A TAX COURT PETITION TO BE FILED PRIOR TO NOVEMBER THE SECOND.
WE CAN FILE A PETITION ON BEHALF OF THE COUNTY.
AND IN ORDER TO DO THAT, WE JUST NEED AUTHORIZATION TO DO SO.
AND OUR RETAINER CHECK FOR $3,060.
SO WHAT DO THEY THINK THEY'RE GONNA DO FOR US? I GUESS THEY'RE GONNA FILE A PETITION FOR HOW MUCH DOES THIS RELATE TO THE 10 99 ISSUE? KAREN, MAYBE THAT'S THE DISTRICT.
WELL, YEAH, THEY KNOW WHAT IT'S FOR.
THEY'RE THE ONES HIRED THE TAX ATTORNEY.
BUT THAT'S WHAT'S THAT, THAT'S IN REGARDS TO, I DON'T KNOW.
CAN WE, WELL IT'S NOT ON THE AGENDA.
IT MAY BE, WE MAY NEED TO COME BACK AND, UH, IT HAS NOVEMBER.
YOU JUST GOT THAT THIS MORNING.
UH, BECAUSE I JUST WANTED TO MAKE Y'ALL AWARE OF IT.
UH, I CAN REACH OUT TO THE, UM, ATTORNEY AND ASK PROCEDURALLY WHERE THEY'RE AT AND WHAT THEIR PROCESS AND IT LOOKS LIKE MOVING FORWARD BECAUSE I'M, I'M NOT REALLY SURE ACCORDING TO THAT EMAIL WHAT IT LOOKS LIKE.
I THINK DID OUR BIG PROJECT EVEN KNOW WHAT YOU'RE OUR UM, IN OUR DISCUSSION BEFORE WE GAVE THE JUDGE PERMISSION TO DO ON OUR BEHALF ON THIS THING, WOULDN'T THAT RELATE TO THE SAME THING? IN OTHER WORDS, I THINK KAREN'S PRESENTING IT TO YOU AS A CLAIM FOR PAYMENT, BUT ANYTIME THEY'RE FILING A PETITION, YOU'D BE CORRECT AND THEN THE JUDGE WOULD HAVE TO SIGN IT AS THE AGENT FOR THE COUNTY.
BUT UM, I MEAN THIS IS A BIGGER ISSUE.
I WOULD THINK THE COURT WOULD WANT TO HEAR BACK ABOUT IT.
WE'VE GOT NO, BUT I MEAN WE'VE ONLY GOT TILL NOVEMBER THE SECOND AND WE DON'T HAVE ANOTHER MEETING.
NOT GONNA GET THEM ON THE PHONE LIKE WE DID LAST TIME.
'CAUSE WHEN IT SAYS RETAINER, THAT TELLS ME THERE'S
[01:25:01]
GONNA BE MORE MONEY.WELL SINCE IT'S NOT ON THE AGENDA TODAY, YOU NEED TO HAVE A WORKSHOP ABOUT OUR INVESTMENT POLICY.
HAVE TO DO BOTH AT THE SAME TIME.
ARE ANY OTHER COMMENTS ON THE BILL? DID I HAVE A MOTION, UH, CONCERNING THE, UH, WE HAVE A MOTION FROM COMMISSIONER? WE HAVE SECOND.
SECOND FROM COMMISSIONER ALLEN.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
SO THE PAY BILLS PASSES ON THE THREE TWO MOTION.
UH, WE NOW WILL NEED TO GO INTO A CLOSED SESSION.
AND, UH, WE'LL, THE ITEM THAT ON THE AGENDA AND THAT IS DISCUSS, CONSIDER SALARY COMPENSATION.
DO I HAVE A MOTION, MR. ALL SAY I'M SORRY.
I DID NOT, I DID NOT GET THE FIRST, THE SECOND.
SHE DIDN'T GET THE FIRST OR THE SECOND.
UH, WE HAD A MOTION, UH, TO, UH, EXIT THE, UH, SESSION, UH, AT 10:36 AM UH, MADE BY COMMISSIONER ALLEN AND, UH, SECONDED BY COMMISSIONER PHILLIPS VOTED ALL IN FAVOR, SAY AYE.
AND SO WE'RE NOW BACK IN OPEN SESSION AND I BELIEVE THE, UH, COURT HAS NO, UH, NOTHING TO REPORT FROM THE EXECUTIVE SESSION.
SO WE TOOK, TOOK NO ACTION DURING THE EXECUTIVE SESSION.
SO WE HAVE A MOTION FROM, UH, COMMISSIONER SHANE TO HAVE A SECOND, SECOND, SECOND FROM COMMISSIONER PHILLIPS.
AND I'LL COME BY TO VISIT, UH, LATER ON.
SO DO WE HAVE A MOTION TO ADJOURN? I'LL MAKE THAT MOTION.