* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. AND THIS [00:00:01] IS A, UH, SPECIAL MEETING OF THE COMMISSIONER'S COURT. WE'RE GOING TO DISPENSE WITH OUR OPENING CEREMONIES, UH, AND JUST MOVE RIGHT INTO THE AGENDA. UH, TODAY IS FRIDAY, JANUARY THE 27TH, UH, AT EIGHT 30 O'CLOCK. UH, IN THE MORNING WE HAVE A FORUM PRESENT AND UH, OUR COURTROOM IS A LITTLE CHILLY THIS MORNING THAT HE'S NOT WORKING, BUT HOPEFULLY, UH, UH, THEY'LL UP HOT AGGREGATE A LITTLE BIT OR GET HEAT TOO. SO ANYWAY, APPRECIATE EVERYBODY GATHERING UP. AND THE FIRST ITEM ON THE AGENDA IS TO DISCUSS AND CONSIDER A NEW APPLICATION AND FEE SCHEDULE FOR MASS SCHEDULING NUMBER EVENTS. AND I BELIEVE OUR FIRE MARSHAL HAS BEEN WORKING WITH THE DISTRICT ATTORNEY'S OFFICE. I'M NOT SURE WHICH. WE TALKED ABOUT THIS THE OTHER DAY, AND I GUESS WITH THE SHERIFF'S DEPARTMENT TOO. SO ARE YOU GONNA LEAVE THE DISCUSSION? UM, I'M GOING, BUT I'M GONNA WORK WITH RANDY. UM, AND, UM, I'M GONNA LET RANDY START OUT, UM, IF THAT'S OKAY. AND THEN I'LL KIND OF, KIND OF PICK UP, UH, WHAT I WOULD'VE PRESENTED TO YOU PACKETS. BASICALLY ALL WE'RE GOING TO DO IS UPDATE, UH, THE COUNTY'S MASS GATHERING PERMIT APPLICATION. WE'VE HAD ONE AND IT'S, UH, SIGNIFICANTLY OUTDATED. IT DOESN'T ADDRESS ALL THE ISSUES WITH THE, UH, CURRENT LAWS, RECENT LEGISLATION CHANGES AND SO FORTH. AND IN ADDITION TO THAT, IN ORDER TO HELP THE CUSTOMER, UH, I'VE ALSO PROVIDED, UH, HAVE A CLIP ON COPY, SO TO SPEAK, OF THE TWO ADMINISTRATIVE CODES WITH MASS GATHERING LAW FOR STATUTE REFERENCES. UH, I WOULD, UH, RECOMMEND THAT WE GO AHEAD AND INCLUDE THOSE IN THE PACKET. THEY PICK IT UP JUST FOR REFERENCE, YOU KNOW, WE HAVE ALL THE INFORMATION THAT THEY WOULD NEED. UH, WE ALSO ADDRESS THE FEES STRUCTURE IN OUR, ALRIGHT. YOU SIGN OUT A REV, I BELIEVE? YES. THAT'S BEEN RECEIVED. AND SO WE HAVE, OR Y'ALL GONNA TALK TO EACH OTHER ABOUT ALL THIS WE ALREADY HAVE, SIR. IT, IT, I, I BELIEVE WE MADE RECOMMENDATIONS THAT WE DON'T DO THE REVISIONS AS FAR AS BASICALLY PICKING AND CHOOSING DO WE CHARGE. UH, AND, YOU KNOW, ADDRESSING THAT WE HAVE NEVER HAD IN COLTON COUNTY, UH, 15 YEARS THAT I'VE BEEN HERE, WE'VE NEVER HAD A NON-PROFIT OR A FIRE DEPARTMENT OR ANYTHING LIKE THAT, THAT EVEN CAME CLOSE TO THE 2,500 PEOPLE OVER A FIVE HOUR PERIOD, WHICH IS WHAT THE STATUTE SAYS. UH, THAT PORTION OF THE STATUTE STILL EXISTS. UH, THE ONLY OTHER CLAUSE, UH, TWO, TWO OTHER CLAUSES IS STATUTE. SECOND BEING, UH, THAT NUMBER COMES DOWN TO 500 PEOPLE IF ALCOHOL IS BEING OBSERVED OR CONSUMED ON THE PREMISES. AND AT LEAST 51% OR MORE OF THE ATTENDEES ARE UNDER THE AGE OF 21. UH, THAT IS COME INTO PLAY WHEN WE HAD OUR WIRE DASH EVENTS, THOSE TYPE OF EVENTS. AND, UH, THE BEARING BOUGHT THAT, UH, THIS COUNTY HAS HELD TWICE THAT I KNOW OF. AND IN BOTH CASES, THEY DID PERMIT WITH THE COUNTY. THEY SAID THEY SERVED IT. I DON'T KNOW IF THEY SELL IT, BUT THEY SERVED IT AND IT'S ALLOWED TO BE CONSUMED. IT DOESN'T EVEN SAY THAT THEY HAVE TO SERVE OR SELL JUST IF IT'S CONSUMED ON THE PREMISES. SO PEOPLE BRING THEIR OWN. YES, SIR. AND THEN THE LAST LEGISLATIVE, UH, OUT CAME ACROSS THIS PAST SESSION, UH, INCLUDED THE THIRD PART OF IT, WHICH WAS THE, UH, VERY SPECIFIC TO HORSE AND GREYHOUND RACES. IT DOES NOT ADDRESS ANY OF THE OTHER ONES. ONLY IF IT'S A HORSE OR A GREYHOUND RACE. AND IF IT ATTRACTS OR IS EXPECTED TO ATTRACT 100 OR MORE PEOPLE, THEN THEY'RE REQUIRED BEAUMONT TO COME TO THE COUNTY AND PERMIT 99 PEOPLE. THEY DON'T HAVE TO DO ANYTHING. THAT'S CORRECT. I'VE NEVER SEEN THAT. YOU, YOU HAVE TO BE OUT THERE COUNTING. NEVER EXPECT THAT. YES, YES. WE'VE ALSO, UH, MOST OF THE, MOST, MOST OF THE COMPLAINTS THAT WE HAVE RECEIVED THROUGH MY OFFICE, AND I BELIEVE THROUGH SHERIFF BEAVER'S OFFICE, THE COMPLAINTS HAVE RECEIVED DEAL WITH VOLUMES AND NUMBERS OF PEOPLE. UH, THE BIGGEST ISSUE BEING THE TRAFFIC AND PEOPLE PARKING IN YARDS AND, YOU KNOW, TRESPASSING ISSUES AND SO FORTH. AND THEN LITERALLY BLOCKING THE PUBLIC. ALL OF THOSE ITEMS ARE ADDRESSED AND ALWAYS HAVE BEEN SINCE [00:05:01] 1989. AND MASS GATHER STATUTE, ALL OF THOSE PROBLEMS THAT WE'VE RECEIVED WITH THE COMPLAINTS HAVE BEEN RECEIVED. EACH AND EVERY ONE OF THOSE PROBLEMS IS ADDRESSED IN THE MASS GATHERING PERMIT IN THE PROCESS. AND AS LONG AS THEY COMPLY, IT WOULDN'T MATTER IF THEY HAD 3000 PEOPLE, IF THEY COMPLIED WITH ALL THE COMPLAINTS THAT WERE RECEIVING, THERE'LL BE NO MORE COMPLAINTS IN THE COUNTY. THOSE ISSUES, IF THERE ARE COMPLAINTS STILL, THEN THE STATUTE ALLOWS FOR US TO INTERVENE AND, UH, WE ADDRESS IT WITH THE CITATIONS OR CLOSURE SO FORTH, DEPENDING UPON WHAT THE SITUATION IS. MY ONLY COMMENT IS WHEN I WENT THROUGH THE REVIEW, I CHECKED OFF EVERYTHING THAT THE STATUTE REQUIRED FOR THE HEALTH AND SAFETY CODE, UM, FOR THE PERMIT AND THE APPLICATION HAS ALL OF THAT IN IT. SO THAT WAS, THAT WAS GOOD. IT DOES HAVE A, A FEW EXTRA REQUIREMENTS FOR FIRE AND LIFE SAFETY, UM, HEALTH AND SANITATION AND PUBLIC SAFETY. BUT WHEN I WENT BACK AND CHECKED AND COMPARED TO OTHER APPLICATIONS, I MEAN, IT'S JUST A WIDE ASSORTMENT OF DIFFERENT WAYS THAT YOU CAN DO THIS PERMIT. BUT YOU TAILORED YOURS OFF OF DALLAS COUNTY SOMEWHAT. I LOOKED AT ALL OF THEM. UH, A LOT OF 'EM DID NOT ADDRESS ALL THE ISSUES THAT WE HAVE WITH THE HORSE RACES IN PARTICULAR, OR, UH, NOT NECESSARILY HORSE RACES IN PARTICULAR, JUST IN GENERAL. BUT, UH, YOU KNOW, KAMAN COUNTY AND BEING THAT WE ARE TO THE METROFLEX, UH, LAW ALLOWS US TO ADOPT A FIRE PIT. SO THERE ARE CERTAIN REVISIONS IN A PLACE LIKE THAT WE HAVE TO PROVIDE. THAT WOULD BE ONE THE ROADWAY GOING IN. IT HAS TO BE UP TO FIRE CODE STANDARDS IN ORDER TO SUPPORT EMERGENCY VEHICLES AND, UH, BE ABLE TO PLACE THOSE EMERGENCY VEHICLES AT VARIOUS PLACES ON THE PROPERTY SHOULD ANY EMERGENCY OCCUR. SO MY ONLY CONCERN WAS FROM A PRACTICAL STANDPOINT, IF THE EXTRA REQUIREMENTS CREATE ANY TYPE OF DELAY OR HAS ADDITIONAL WORK BECAUSE, UM, UPON OUR OFFICE, BUT WHAT WE'RE GONNA BE DOING AS WELL, TO MY KNOWLEDGE, UNLESS YOU FIND SOMETHING. WELL, AND THEN KIND OF FROM A, ON THE OTHER APPLICATIONS, IT LOOKS LIKE THEY JUST STAY STRICTLY TO WHAT THE, WHAT THE STATUTE IS THESE REQUIREMENT. SO IF YOU'RE TELLING ME THE OTHER REQUIREMENTS ARE BASED IN STATUTE AND CODE AND IT SOUNDS LIKE WE DON'T HAVE ANY ISSUES, CORRECT? YES. OKAY. THE FIRE CODE IS ADDRESSED IN STATUTES AND WE HAVE ADOPTED IT IN ACCORDANCE WITH STATUTES BECAUSE WE'RE BORDERING THOUSAND. THAT'S CORRECT. UM, THE ONLY OTHER THING I HAD, OF COURSE WE ALREADY, RANDY AND I ALREADY TALKED ABOUT THE, UM, WAIVER OF ANY FEES. AND WHEN YOU LOOK BACK IN THE STATUTE AT THAT PROVISION, IT KIND OF TALKS ABOUT YOU CAN ASSESS A FEE IF, UM, IF THERE ARE FEES THAT ARE, UM, IF THERE ARE COSTS OF THE COUNTY GIVEN THOSE INSPECTIONS. AND OF COURSE THERE ARE 'CAUSE YOUR OFFICE HAS TO SPEND TIME, UM, DOING THE FIRE INSPECTION, SHERIFF'S OFFICE AND HEALTH AUTHORITY HEALTH AS WELL. AND THEN, AND THE COUNTY JUDGE AS WELL. AND THOSE ARE ALL REFUNDED BACK, UM, TO THE GENERAL FUND. AND THEN THEY CAN BE, I THINK THE STATUTE SPECIFIC SAYS REFUNDED TO THE DEPARTMENT THAT, UH, THEIR SERVICES RAISE LICENSE TO DO THE INSPECTION. MY COMMENT ON IT THOUGH IS THAT THE FEE SEEMS A LITTLE HIGH COMPARED TO ALL THE OTHER PERMITS AND I I THINK PROBABLY FROM THE OTHER COUNTY. YEAH, WE PROBABLY NEED TO MAKE SURE THAT THAT FEE IS, UM, REPRESENTATIVE OR WE HAVE, UM, SOME EVIDENCE TO BACK UP EXACTLY HOW MUCH BEING SET. I DIDN'T BRING THAT, UH, I DID STUDY THAT AND FIND OUT, UH, FOR INSTANCE, DALLAS COUNTY, THE ONLY FEE THAT THEY SHOW ON THEIR APPLICATION IS THE THREE 50 IN, UH, THAT PROCESS. THEY ALSO HAVE TO GO TO THE DALLAS COUNTY FIRE MARSHAL'S OFFICE AND THEY HAVE TO PULL AN APPLICATION IN THE AMOUNT OF 250 OR 300. I'M GETTING MY NUMBER. THEY'RE ALL RIGHT AROUND THE 250 TO 350 MARK FOR THE FIRE MARSHAL SERVICES. UH, THEY HAVE A FIRE CODE JUST AS WE DO. SO THERE'S, THERE'S UH, MUCH MORE STUFF TO LOOK AT. HENDERSON COUNTY ONLY CHARGES A HUNDRED DOLLARS FOR THEIR FIRE CODE INSPECTION, THE FIRE MARSHAL INSPECTION. MM-HMM . HENDERSON COUNTY DOES NOT HAVE THEIR FIRE CODE BY STATUTE AND THEY DON'T HAVE, SO THERE'S VERY MINIMAL THINGS THAT THEY ADDRESS. AND I WAS LOOKING AT LIKE, HAYES COUNTY IS 300, GUADALUPE IS, YOU KNOW, 400 I THINK. AND THOSE ARE BOTH BORDERING COUNTIES TO LARGER METROPOLITAN AREAS, BUT THEY'RE NOT SHOWING IN THEIR APPLICATION WERE THE OTHER ADDITIONAL DEPARTMENTS THAT THEY HAVE TO GO TO PERMIT FOR. OKAY. SOME OF THOSE COUNTIES ON HEALTH INSPECTION, THEY REQUIRE THAT THEY FIND A HEALTH AUTHORITY AND [00:10:01] THEY WOULD'VE TO HAVE A HEALTH INSPECTION IN ACCORDANCE WITH THE STATUTE. SO I GUESS MY QUESTION IS DO WE NEED TO, DOES THAT NEED TO BE A PART OF OUR PERMIT OR CAN THAT BE ASSESSED SEPARATELY AT THE DEPARTMENT? I, I DON'T, IT JUST AS A PART OF THE PERMIT, IT MAKES IT SEEM LIKE IT'S A LOT HIGHER THAN THE OTHER COUNTIES. I'M JUST TRYING TO AVOID CONFUSION AND ACTUALLY SHOWING THE PEOPLE THAT WELL, THEY'RE GONNA BE CHARGED TURN THIS JUDGE. THAT'S NOT THE ONLY IN PROCESS TO GO THROUGH. AND IT DOES. I I UNDERSTAND THAT, BUT I'M JUST, I WONDER WHY THE OTHER COUNTIES HAVEN'T GONE THAT WAY. SO, UH, THAT I'M NOT SURE IF WE DIDN'T GO IN DEPTH THAT MUCH. UH, I DO KNOW THAT MY OFFICE ALONE WOULD BE LOOKING AT ABOUT A, UH, A TWO TO A THREE HOUR PLAN REVIEW ON A PROPER SUBMITTAL. OKAY. AND WE'LL BE LOOKING AT PRODUCT ON ONSITE TWO TO THREE HOUR SITE INSPECTION. AND THEN WHAT'S YOUR HOURLY? 50 PER HOUR. SO YOU'RE GETTING CLOSE TO THREE. AND THAT WOULD BE IF THERE'S ONLY ONE SIDE OF INSPECTION. AND THEN AFTER THE EVENT, THE HEALTH AUTHORITY AND YOU HAVE TO SPECIFICALLY THE REQUIREMENT. IF THERE'S SUBSEQUENT INSPECTION, THEN THE SAME EVENT IS, AND THAT, I THINK THAT'S, THAT'S, THAT'S DEFINITELY FAIR. 'CAUSE THE OTHER APPLICATIONS ARE DOING THE SAME THING. ACTUALLY, DID WE PUT THAT IN OURS? BECAUSE THAT, I'M NOT SURE IF WE PUT THAT IN. OKAY. BECAUSE I HAD THEM ADDRESSED ON THE FRONT PAGE. OKAY. SEE I KIND OF LIKE THAT THERE'S A SUBSEQUENT, A SUBSEQUENT INSPECTION AND THE SAME EVENT AND THEY CHARGE AN ADDITIONAL FEE. I DON'T KNOW, WHAT DO YOU GUYS NEED ABOUT THE FEES? 'CAUSE I JUST DON'T WANNA, THEY DEFINITELY HAVE TO BE EXACTLY WHAT COST THAT THE COUNTY IS EXPERIENCING OR ELSE WE'LL GET WE'LL GET FOR THAT ONE. YOUR, YOUR RETIRE THE FEES. YEAH, YEAH. WE CAN JUSTIFY THE DOLLAR AMOUNTS BY THE EMPLOYEES. WE, WE HAD SEVERAL HOURS IN ON TWO DIFFERENT CASES, ACTUALLY THREE DIFFERENT OCCASIONS. THE PLAN REVIEW PROCESS AND THEN THE ONSITE INSPECTIONS PRIOR TO AND OR DURING THE EVENT STATUTE ALLOWS FOR THAT. AND IN ADDITION TO THAT, THERE'S A REQUIREMENT IN THE STATUTE THAT EACH ONE OF THESE ENTITIES, THE COUNTY JUDGE AND THE SHERIFF, FIRE MARSHAL AND HEALTH AUTHORITY, WE ATTEND A HEARING, UH, 10 DAYS, NO LESS THAN 10 DAYS PRIOR TO THE EVENT TO APPROVE AND DENY. AND THAT WAS SO WHAT, SO WHAT WE ENDED. AND SO, YOU KNOW, WE NEED TO DEFINITELY SURE THAT WE CAN BACK UP THOSE NUMBERS, BUT YOU DON'T WANNA END UP IN A POSITION WHERE OUR FEE EXCESSIVE STATUTE, CAN YOU ALL READ BACKGROUND, BACKGROUND JUST AS, SO SOMETIMES SOMETHING APPEARS UNREASONABLE, WHETHER YOU ALL THINK IT'S UNREASONABLE OR NOT, IT'S BETTER TO ERR ON THE SIDE LITTLE BIT OF APPEARING FOR REASON. SO THAT'S REALLY DECISION THAT THE COMMISSION IS WHAT WE HAVE TO MAKE. THERE'S NOTHING UNLAWFUL ABOUT THESE FEES IF THOSE ARE INVOLVED, INVOLVED EVERY SINGLE, UM, IT'S JUST REALLY SOMETHING THAT WE WANNA MAKE SURE THAT ONCE WE PUT THIS, YOU KNOW, I DIDN'T, WE ARE WANNA MAKE SURE THAT WE'RE NOT DOING, WE'RE NOT, WE DON'T HAVE A FEE THAT IS PROHIBITED TO SOMEBODY OR SOME GROUP BEING ABLE GATHER STANDS FOR MEETINGS, ALL THOSE KIND OF THINGS. AND I'M NOT TRYING TO PAINT A BROAD STROKE ON THAT, BUT THAT IS ONE OF THOSE ESSENTIAL DEMOCRAT PRINCIPLES. SO WE WANNA MAKE SURE, I THINK THAN IT'S TO A HAVE A, A RECOMMENDATION, SOMETHING. WELL, I, MY RECOMME MY RECOMMENDATION, HOLD ON. [00:15:01] OKAY. MY, MY RECOMMENDATION WOULD BE THAT WE TRY TO KEEP SOMETHING DEFINITELY UNDER A THOUSAND DOLLARS. UM, AND, AND WHEN I LOOK AT, AT SOMETHING LIKE THIS, UM, WHAT YOU RUN INTO IS PEOPLE SAY, OR PEOPLE THAT ARE TRYING TO GET A PERMIT IS THEY SAY, HEY, I'M A TAXPAYER. I PAY FOR THE COUNTY JUDGE, I PAY FOR THE FIRE MARSHAL, I PAY FOR THOSE THINGS ANYWAY AS TAXPAYERS. SO WHY AM I BEING CHARGED, YOU KNOW, LIKE A, YOU KNOW, ON A COST BASIS FOR A FEE. SO IN MY MIND, YOU KNOW, I, I DEFINITELY WOULDN'T GO LIKE $900 AND EVEN IF YOU KEEP IT BETWEEN THE, AROUND THE FIVE TO $700 RANGE, I JUST THINK IT NEEDS TO BE SOMETHING THAT LOOKS REASONABLE BECAUSE THIS FEE IS FOR ALL GROUPS, WHETHER IT'S A HORSE RACE OR WHETHER IT IS, YOU KNOW, SOME MAJOR CHURCH, YOU KNOW, LIKE SOME MAJOR, MAJOR NON-PROFIT GATHERING OR YOU KNOW, AND, AND WE DON'T WANNA HAVE TO COME BACK AND ALWAYS BE ADJUSTING IF WE CAN HELP IT. OUR PERMIT ARE, WE TRY TO DO. YES, SIR. WELL, I GUESS JUST TO CLARIFY WHAT YOU'RE TRYING TO SAY AND WHAT AMY SAID, THESE FEES ARE IN THERE, IT'S JUST THE OTHER COUNTIES DON'T HAVE 'EM ALL UP FRONT WHEN YOU LOOK AT 'EM. SO IT'S, THE FEES STILL OVER THERE, BUT THEY'RE JUST THAT YOU'VE GOTTA FILL THESE OTHER DEPARTMENTS TO DO IT, BUT YOU STILL ADD THEM UP. IT'S ALL THE SAME. AND I'M, I'M NOT REALLY SURE IF THAT'S THE SAME IN EVERY COUNTY BECAUSE LIKE THIS ONE JUST SAYS INSPECTION FEE TABLE TO THE COUNTY 400. SO I WOULD ASSUME THAT WOULD BE FOR EACH OF THE INSPECTIONS THAT THERE WOULDN'T BE ANY ADDITIONAL PRICE. BUT WE DON'T NO, FOR SURE. NO MEAN, I'M JUST LOOKING AT THE DOCUMENTS WE, WE DON'T REALLY KNOW FOR SURE. AND IN SOME COUNTIES, HENDERSON COUNTY THAT SPECIFICALLY SAY IN, IN HENDERSON COUNTY SPECIFICALLY SAYS, I'M, I'M JUST GOING TO USE THIS, UH, 300 NON-REFUNDABLE FOR THE APPLICATION, 400 FOR THE HEALTH INSPECTION, 100 FOR THE FIRE MARSHAL INSPECTION. SO THAT PUTS THEIR FEES AT ABOUT $800. BUT THAT STILL KEEPS THEM UNDER 900. BUT WHEN YOU START GETTING TO LIKE OVER 900 AND 1,012 HUNDRED, THAT'S JUST MY OPINION. HAVE YOU THE SERVICES THAT THE SHERIFF'S OFFICE, BECAUSE THEY DO, THEY REVIEW AND WE NEED TO LOOK AT THE, THE REALITY OF WHETHER IT'S REALLY GOING TO BE A TWO TO THREE HOUR INSPECTION. I'M NOT DOUBTING THAT. I'M NOT, I'M Y'ALL CONCERN. IT SEEMS LIKE THOUSAND. SO WE JUST FIRE MARSHAL ON THE SHERIFF'S OFFICE. THEY'RE ALL, AND THOSE ARE THINGS THAT ARE MORE EASY TO ACCEPT AS AS THE COUNTY JUDGE. BUT YOU, YOU KNOW WHAT I MEAN? 'CAUSE PEOPLE ARE LIKE, WELL I ELECTED HIM, YOU KNOW, WE PAID FOR HIM. YOU KNOW WHAT I'M TRYING TO SAY. SO I THINK THAT'S MUCH MORE PALATABLE. YEAH. DO WE STILL HAVE THE ABILITY BACK THERE THAT'S NOT ADDRESSED, BELIEVE IT'S ADDRESSED IN EITHER DALLAS OR ROCKWALL, BUT THERE WAS ADDITIONAL, OR EVEN IF THEY HAD TO HAVE PERSONNEL AT THE SAC TO MONITOR IT WAS SEVEN FIVE, IS THAT SOMEWHERE IN WRITING? IT WAS. IT'S IN DALLAS HOURS. WHAT WE CAN PUT IN OURS IS WE CAN PUT WHAT I CALL KIND OF THE CATCHALL PROVISION OR WE CAN ADD A PARAGRAPH WHERE ADDITIONAL FEES THAT MAY BE ASSESSED AND PUT LIKE IF THERE'S ADDITIONAL TIME REPORT, IF THERE'S SOME OF THOSE THINGS THAT YOU'RE TALKING ABOUT WHERE WE LAY THEM OUT SPECIFICALLY. SO A PARTY HAS NOTICED THAT THERE IS A POSSIBILITY THAT THERE COULD BE ADDITIONAL FEES, BUT WE'RE JUST NOT LUMPING THEM IN. AGAIN, MY QUESTION WOULD BE ON THAT, WOULD THAT BE A, A CHOICE MATTER IN OTHER WORDS, WOULD THAT BE A CHOICE SAFE? I'D LIKE TO SHERIFF COME OUT HERE AND SAY SURE. NO, BUT I'M SAY YOU, WHAT I'M SAYING IS IT COULD BE IN THE CLAUSE AND SAY, YOU KNOW, IF YOU DO THAT, THIS IS, YOU'RE GONNA HAVE TO TALK TO THE SHERIFF'S TOMORROW AND THEY GOT A FEE SERVICE FOR THAT. AND THAT'S AN EXPENSIVE DEAL YOU'LL HAVE TO SIGN. SO NEED TO YEAH. HOW THEY WOULD DO THAT. I DON'T KNOW HOW YOU, I THINK, I THINK WE NEED TO BE CAREFUL ABOUT THAT BECAUSE THAT'S WHAT I'M SAYING. I DUNNO HOW YOU DO IT. WE PUT OURSELVES IN A POSITION OF IF SOMETHING HAPPENS WHERE UNEXPECTED AND THE SHERIFF'S OFFICE GETS CALLED OUT AND THEY END UP OUT THERE FOR THREE OR FOUR HOURS, CLEAR THE PLACE OUT OR THIS OR THAT. WE, IF THOSE PEOPLE DIDN'T BE CHARGED A FEE FOR THOSE THREE OR FOUR HOURS, IF THE SHERIFF'S OFFICE HAD TO COME OUT FOR, YOU KNOW, UNANTICIPATED CROWD CONTROL. SO WE, WE WE'VE JUST SET OURSELVES UP FOR A LOT OF ISSUES. THAT'S WHAT I'M SAYING. I DON'T, AND SO THEN THAT'S, I GONNA MAKE DALLAS HAVE IT IN THERE. I DUNNO HOW YOU GET THAT. WHAT, I DON'T KNOW HOW YOU WOULD GET THERE. WHAT I, WHAT I CALL A LOT OF TIMES IS WHAT I CONSIDER, IT'S A LOT OF THINGS KIND OF BALANCE OUT IN THE WASH, YOU KNOW WHAT [00:20:01] I MEAN? LIKE SOME EVENTS MAY NOT, UM, CAUSE ANY ISSUES AND, AND THE COUNTY DOESN'T HAVE TO EXPEND ANY RESOURCES. OTHER, UM, EVENTS MAY CAUSE MORE ISSUES OR YOU KNOW, THERE MAY BE MORE RESOURCES REQUIRED AND SO THE COUNTY EXPENDS MORE RESOURCES. BUT MAYBE OVERALL IT KIND OF IS, IT BALANCES OUT. WE JUST WANNA KEEP THESE UM, THESE PERMITS FEES, UM, UH, REALLY CAREFUL AND WHAT REBECCA WAS JUST SHOWING ME THAT HAYES COUNTY HAS A PROVISION THAT SAYS THE STUDENT APPLICATION FEE FOR A MASS GATHERING PERMIT IS $300 SPECIAL EVENTS THAT REQUIRE MORE EXPENSE EXTENSIVE REVIEW FROM THE FIRE MARSHAL, THE SHERIFF, THE ENVIRONMENT HEALTH DEPARTMENT OR THE OFFICE OF EMERGENCY MANAGEMENT MAY BE ASSESSED A REASONABLE SURCHARGE TO COMPENSATE FOR THE ADDITIONAL TIME SPENT REVIEWING THE APPLICATION SUPPORTING MATERIALS AND APPLICANTS WILL BE INFORMED OF ANY SURCHARGE THAT MAY BE ASSESSED AGAINST AN APPLICATION WITHIN 10 BUSINESS DAYS OF SUBMITTING THE APPLICATION SUPPORTING AFFIDAVITS. THAT'S A GOOD CLAUSE. THAT'S A THAT UM, THAT'S SO IF YOU GET A REQUEST FOR LIKE A W STOCKMAN THAT MAKES MORE SENSE. THAT'S SOMETHING THAT'S WHAT I'M SAYING. IT'S SOMETHING THAT HE GETS A, HE GETS A CHOICE ON TO. THAT'S WHAT I WAS TALKING ABOUT WHEN STARTED SAY WE CAN CHARGE YOU A FEE BECAUSE IT'S EMERGENCY SITUATION. IT'S EMERGENCY SITUATION. EXACTLY. WE FIND EMERGENCY. EXACTLY. AND SO, I MEAN WE DON'T CHARGE FOR EMERGENCY. RIGHT. AND SO WE WANNA BE CAREFUL WITH THAT. SO AM I HEARING, I JUST WANNA MAKE SURE I'M NOT PUTTING WORDS IN THE COURT'S MOUTH, BUT THAT I'M SUMMING UP IT CORRECTLY. WOULD YOU ALL LIKE TO ADD THAT PARAGRAPH AND THEN MAKE OUR PERMIT FEES NO MORE THAN $900? OR DO YOU WANT, WOULD THAT BE I LIKE BEFORE THE COURT I LIKE COMFORTABLE MAKE YES, YOU HAVE ANYTHING? THE ONLY ONE THING I JUST TELL, AND IT AIN'T MUCH ABOUT THE CONTRACT, BUT WHAT WE'RE GONNA DO, THE SHERIFF'S OFFICE DURING YOUR HEARING PROCESS, I DON'T KNOW IF YOU'VE READ THE, THE WHOLE LAW ON THAT NULLIFYING, EVERYBODY THAT'S INVOLVED IN THAT FAR AS NEIGHBORS. SO MY PART'S GONNA BE IS ANYTIME WE HEARING, I HOPE THAT YOU'LL NOTIFY ME AS SOON AS POSSIBLE BECAUSE WE'RE GONNA NOTIFY THE NEIGHBORS AND EVERYBODY ELSE TO GET EVERYBODY WHO'S INVOLVED BECAUSE I THINK THEY, THEY CAN SERVE THAT RIGHT TO KNOW WHAT'S GOING ON. I AGREE. SO WE'RE GONNA MAKE SURE THAT WE GO OUT OUR CIVIL, THEY CAN COME, THEY CAN COME TO THE VAN AND GET THEIR CONCERNS. RIGHT AND AND THEY HAVE PROCESS. THAT'S THE EXACT, SO LEMME JUST, UM, ASK OF THE COURT IF, COULD I MAKE THE MOTION? IS THAT APPROPRIATE? YOU SUGGESTION, MOTION? LEMME SUGGEST THE WORDING. IS THAT OKAY? SURE. I THINK WE LACK THAT. SO, UM, LEMME SUGGEST THAT FOR THE COURT THAT FOR THE COMAN COUNTY, UM, MASS GATHERING PERMIT THAT THE, THE UM, DOCUMENT THAT WAS PRESENTED TO THE COMMISSIONERS, THAT WE WILL MAKE BASICALLY THREE CHANGES. WE WILL ELIMINATE THE COUNTY JUDGE FEE, WE WILL HAVE THE FEES TOTAL $900 AS TOTAL AND THEN WE WILL ADD THE PARAGRAPH THAT WE JUST DISCUSSED FROM HAYES COUNTY REGARDING UM, MORE EXTENSIVE REVIEW. WE WILL PUT THAT ON THE STATUTE, MAKE THOSE CHANGES, AND THEN UM, ASK THE COURT TO APPROVE THE STATUTE WITH THE CHANGES THAT WILL BE IMPLEMENTED TODAY. I MAKE THE MOTION. ALRIGHT, WE HAVE A MOTION FOR ALLEN. DO WE HAVE A SECOND? I SECOND. SECOND. COMMISSIONER PHILLIPS, DO WE HAVE ANY OTHER QUESTIONS? RANDY, DO YOU THAT? YES. THAT'S WHY THERE THE ATTORNEY. ABSOLUTELY. SO ANY OTHER QUESTIONS, UH, ABOUT THIS AT ALL? I KNOW WE HAVE, I BELIEVE SOME PENDING, UH, FOLKS THAT ARE WANTING TO MOVE FORWARD ON THIS. SO, UH, AND THAT MAY REASON CALL THIS MEETING TODAY. SO WE HAVE A MOTION OF THE SECOND. ALL IN FAVOR SAY AYE. A. THOSE THANK YOU VERY MUCH. SO WILL JUST CHANGE YOUR FOR SIGNATURES IN THIS PASS. THANK FOR READING FOR PUTTING THAT TOGETHER. YES, YES. YOU BE AWARE OF. SURE HERE. ALRIGHT, THE, UH, SECOND UH, ITEM IS TO DISCUSS AND CONSIDER PROVING THE ATION TO DEPUTY CONSTABLES JERRY KITCHENS, JEFFREY MCNAIR AND RESERVE DEPUTY CONSTABLE STEVE HOOPS FRI AND SCOTT WHITWORTH FOR CAL COUNTY PRECINCT NUMBER TWO. UH, THIS WAS AT THE REQUEST OF CONSTABLE JOHNSON. ANYBODY HAVE ANY QUESTIONS ABOUT ANY OF THOSE? WE HAVE A MOTION FROM COMMISSIONER [00:25:01] PHILLIPS TO THESE . UH, SECOND FROM COMMISSIONER ALLEN. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED? ITEM NUMBER UH, THREE IS TO DISCUSS AND CONSIDER APPROVING RETAINER AGREEMENT WITH ALLISON BASS ELLP FOR SERVICES PERTAINING TO ISSUES REGARDING THE COUNTY SUBDIVISION REGULATIONS. WE HAVE DISCUSSED THIS IN THE PAST, UH, WITH, UH, WE WERE GOING TO ACTUALLY PUT IT ON OUR FEBRUARY MEETING, BUT SINCE WE HAD AN OPPORTUNITY TO MOVE THIS MEETING UP, UH, AND IF WE DO APPROVE, GIVE THE UH, UH, ALLISON BASS FIRM, UH, LITTLE MORE, UH, SOME ADDITIONAL TIME TO GET STARTED ON. I BELIEVE THE DA'S OFFICE HAS, UH, RE UH, REVIEWED THIS AGREEMENT. UH, I'M SO SORRY. Y'ALL SHOULD TALKING ABOUT PERMIT, BUT NO, NO, WE'RE TALKING ABOUT THIS ACTUALLY. UM, KAREN AND I WOULD WOULD JUST ASK THAT THE, THE COURT UH, PUT TOGETHER SOME TYPE OF, UM, COMMITTEE TO SEND RECOMMENDATIONS TO ALLISON AND BASS. THAT WAY IF THEY'RE FAMILIAR WITH WHERE THE COUNTY IS AT AND MAYBE WHERE WE'RE STRUGGLING IN OUR REGULATIONS CURRENTLY. ALRIGHT. BUT THAT WAY WE CAN EXPEDIT THEIR SERVICES. I THINK THAT'S A GOOD IDEA. AND WE, THEY HAVE A COPY OF OUR EXISTING, UH, PLAT, UH, SUB THE SUBDIVISIONS AND SO ANYTHING WE CAN GIVE THEM AS A HEADS UP OF WHAT SOME OF OUR NEEDS ARE. SO DO YOU HAVE SUGGESTIONS ON WHO MIGHT NEED TO BE ON THAT COMMITTEE THAT WE COULD INCLUDE THAT IN THIS POLICY? EACH LY DO EACH OF THE PERMITTING, UH, DEPARTMENTS. I MEAN YOU'VE GOT A FLOOD PLAIN, UM, UH, FIRE MARSHAL WHO GOT PUBLIC WORKS TWO, UM, MAYBE, UH, TWO OF OUR COMMISSIONERS THAT ARE IN MORE OF THE UNINCORPORATED AREA. UM, SO TWO IS PROBABLY OUT, SORRY STEVE, BUT I KNOW J HAS A LOT OF ISSUES WITH THE LEGAL SUBDIVISIONS. UM, PRECINCT ONE AND THREE ALSO DO, AND THEN, UM, THAT'S COUNTY CLERK, OF COURSE THE COUNTY CLERK AND THE COUNTY CLERK AND THE ENGINEER AND THE UM, COUNTY ENGINEER. THE COUNTY ENGINEER. AND THEN IF ANYBODY ASSISTANCE THAT ANY ASSISTANCE FROM THE DA'S OFFICE WERE ALWAYS AVAILABLE. SO THE UH, UH, REQUEST WOULD BE, THE RETAINER AGREEMENT APPEARS TO BE OKAY. YES, YOUR HONOR. UH, I KNOW Y'ALL HAVE REVIEWED THAT. SO THE REQUEST WOULD BE THAT, UH, IN THE PROCESS OF MOVING THIS AS FAR ALONG, IF RAPIDLY WE HAVE A COMMITTEE THAT SUBMITS TO THE FIRM, RECOMMENDATIONS TO THE FIRM. MM-HMM . AND THAT COMMITTEE WOULD UH, UH, UH, BE DIRECTING REPRESENTATIVES FROM PRECINCT, UH, FOUR YOU GUYS PICK ON THE PRE, I MEAN THAT'S UP TO YOU. OUR SUGGESTION IS JUST PRECINCT ONE AND PRECINCT ONE AND FOUR FOUR BECAUSE THEY HAVE MOSTLY INCORPORATED AREA THAT'S AFFECTED BY THE SUBDIVISION REGULATIONS. OKAY. AND, UM, THE PERMITTING, UM, ENTITIES IN THE COUNTY. THE FIRE MARSH FIRE MARSHAL, FLOODPLAIN ENGINEERING COUNTY CLERK. OKAY. SO, UH, EVERYBODY AGREEABLE WITH THAT, INCLUDING OLD FOLKS INTO THE DEPART? IT WOULD ACTUALLY BE PUBLIC WORKS, PUBLIC COURT, PUBLIC COURTS NOT THE, ALRIGHT. SO, UH, AGREEMENT AND REQUEST THAT WE ACTUALLY HELP THEM AS THEY MOVE FORWARD, WHICH I THINK THEY'RE GOING GET ON THIS PRETTY QUICK. BASED ON THE CONVERSATION I HAD HERE WITH JIM ALLEN. UH, THEY MOVE FORWARD THIS COMMITTEE, THAT COMMITTEE THIS, I'LL PUT THIS, THAT COMMITTEE WOULD BE MADE UP OF THE COMMISSIONER PRECINCT ONE AND FOUR. AND IT WOULD ALSO INCLUDE THE COUNTY CLERK'S OFFICE, UH, THE DISTRICT ATTORNEY'S OFFICE, UH, FIRE MARSHAL AND OR PUBLIC WORKS AND COUNTY, COUNTY ENGINEER, COUNTY AND THE FLOODPLAIN ADMINISTRATOR. I HOPE SOMEBODY'S GOT THAT DOWN . SO I PUT THAT IN THE FORM MOTION AND YOU DO HAVE A SECOND. SECOND FROM COMMISSIONER ALLEN. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. NEXT ITEM IS ITEM NUMBER, UH, FOUR AND THAT IS A MOTION TO AJOUR THE SPECIAL MEETING. FAVOR. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.