* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] CALL A MEETING TO ORDER. AND THIS IS A SPECIAL EMERGENCY MEETING OF THE COLTON COUNTY COMMISSIONER'S COURT. AND, UH, TODAY IS AUGUST THE SEVENTH. UH, UH, I MEAN, AUGUST THE 17TH, 2017. UH, THE TIME APPROXIMATELY 8 53 WE'RE A LITTLE LATE GETTING STARTED BECAUSE OF THE BAD WEATHER, BUT WE'RE ALL HERE NOW. AND THE FIRST ITEM ON THE AGENDA IS TO DISCUSS AND CONSIDER REPLACING AND, UH, PURCHASING ELECTRONIC EQUIPMENT DAMAGED AS A RESULT OF A WATER LEAK AT THE KAUFMAN COUNTY SHERIFF'S DEPARTMENT AND FILING AN INSURANCE CLAIM WITH THE TEXAS ASSOCIATION OF COUNTY. AND I CHECKED ON, ON THE POSTING OF THAT WITH THE DA'S OFFICE. I THINK WE'RE GOOD TO GO ON THAT. AND, UH, SO YOU WANT TO GIVE US AN UPDATE, RIGHT? OH, YEAH. WELL, IF YOU NOTICE, I, I GAVE EVERYBODY A COPY OF THE, THE PHOTOS, UH, THE SOLUTION ON ALL THE EQUIPMENT THAT, UH, GEORGE AND THE IT DEPARTMENT AT THE SHERIFF'S OFFICE HAD SAT DOWN AND WENT THROUGH AND WHAT WAS IN THE, UH, SERVER RACK WHEN THIS UNFORTUNATE ACCIDENT OF A DRAIN, UH, BROKE AND DUMP COMPLETELY RIGHT IN THE CENTER OF THIS RIGHT. AND, UH, NEED TO SAY NEWS WITH IT THE WAY THEY DO EVERYTHING. YOU, THE SHERIFF'S OFFICE, IF WE START HAVING PROBLEMS, THEY, ESPECIALLY LATE, THEY DIAL IN AND USUALLY LOOK THE PROBLEM AND THEN THEY REALIZE THEY COULDN'T FIX THE PROBLEM. UH, THEY SHOWED UP AT SHERIFF'S OFFICE WHEN THEY OPENED THE DOOR, UH, WATER FROM THE TOP HALLWAY TO THE BOTTOM OF THE SERVER AND EVERYTHING IN FRONT THERE. SO THEY SHUT EVERYTHING DOWN. THEY CALLED ME IN CHARGE AND, UH, OUR, UH, BRUCE AND THEN WAS THERE. SO I SHOWED UP THERE AND WE STARTED PULLING EVERYTHING OUT OF OUR RACKS AND OPENED IT UP, TRYING TO DO THE DRYING AND EVERYTHING. BUT THE DAMAGE HAS BEEN DONE. UH, YOU CAN LOOK AT ALL THE WATERMARKS INSIDE THE HARD DRIVES AND EVERYTHING, SO IT'S KIND OF A RECOVERY ISSUE OF TRYING TO GET THE DATA AND START GETTING STUFF BACK UP WITH OTHER SERVERS THAT WE HAD. SO, UH, WE'VE GOTTA GET ALL THIS STUFF BACK UP AND RUNNING AND START GETTING ALL THE DATA BACK OVER HERE. BUT WHAT WE'RE PLANNING TO DO NOW, LET GEORGE SPEAK A LITTLE MORE ON THAT, IS WE'RE GONNA MOVE PRETTY WELL EVERYTHING TO THE EOC AND HAVE BACKUP OVER HERE. THAT WAY WE SHOULDN'T HAVE THIS ISSUE BECAUSE WE DON'T HAVE AC OVER THE TOP OF ANY OF THAT EQUIPMENT OVER THERE. SO I'LL LET SPEAK ON EVERYTHING. . YEAH, IT REALLY, IT REALLY GOES BACK TO 2003 WHEN WE DESIGNED A BUILDING. WE ASKED FOR BERT UNITS WHEN THE ARCHITECTS DESIGNED IT, WE WANTED TO ATE AIR CONDITIONING, UH, EQUIPMENT LIKE WE HAVE AT THE EC, DIDN'T WANT TO SPEND THE MONEY. SO THAT'S WHAT WE'VE GOT A STANDARD ON THE ROOFTOP AND EVAPORATOR UP IN THE CEILING ABOVE THE GRID, THAT CEILING AND IT LEAK. BUT IN THAT RACK, THERE WERE CRITICAL THINGS. THERE WERE SOFTWARE WE USED TO REMOTELY ACCESS COMPUTERS TO REPAIR THEM. THERE WERE TWO APPLICATION SERVERS THAT RUN THAT MOTION AND RUN OFF POLICE VEHICLES, THE SHERIFF'S DEPARTMENT CAR AND FIRE OF THE POWER PATROL ONE AND A 150 TERABYTES OF STORAGE, WHICH IS VIDEO IN-CAR, VIDEO DASH CODE, BODY CAM, BODY CAMS, UM, ANOTHER HYPERVISOR BOX, WHICH IS, UH, HAS A BUNCH OF VIRTUAL MACHINES THAT RUN MANY APPLICATIONS. UM, A CRITICAL FORENSIC BOX. WE USE A PEN CASE ENTERPRISE FORENSICS. WE USE FOR IF WE HAVE A SEARCH WARRANT OR HAVE TO E DISCOVERY ON, ON A DEVICE WE CAN, UH, ACCESS YOUR COMPUTER FOR FROM A THOUSAND MILES AWAY OR 10 MILES AWAY FROM THAT UNIT. AND JUST A LOT OF VERY CRITICAL STUFF. NOT ONLY ON THE, ON THE IT AND STORAGE SIDE, BUT ON THE FORENSIC SIDE AFFECTED BY THIS. SO, YEAH, SO LONG AND SHORT IT, WE'RE GONNA START MOVING ALL THAT STUFF OUT TO THE EC. WE'RE STILL NEGOTIATING WITH CENTURYLINK TO WORK OUT THE FIBER ISSUE. WE MET TWO WEEKS AGO WITH, UH, KYLE MONTE AND WE HAD A VP OF OPERATIONS FROM CENTURYLINK AT THE MEETING. AND WE'RE GONNA RENEGOTIATE AND WORK ON FIBER, UH, FOR THIS WHOLE CAMPUS AREA. THEY HAVE, THEY REALIZE TODAY THERE'S FIBER ON THE 34 BYPASS, AND THAT'S GONNA BE THE WAY TO GET THE SHERIFF'S OFFICE BACK TO THE CO OF BLOCK OFFICE SQUARE AND BACK DOWN. SAME FIBER OUT THE WAY TO THE, SO WE HOPE TO GET THAT DONE THE NEXT MONTH. AND THEN THAT FIBER, OF COURSE WILL MAKE A STABLE, CLEAN ENVIRONMENT. WE TRIED TO DO IT ALL THE FIBER ORIGINALLY AND TODAY RUNS DOWN SOUTH JEFFERSON. SO IF YOU DRIVE DOWN SOUTH JEFFERSON NOW IT'S OVERHEAD AND IT WOULD, WE KILL THE DEAL BECAUSE ONE STORM OR TORNADO, THAT FIBER BREAK, THAT'S TERRIBLE. SO ONCE WE GET THIS DONE, HOPEFULLY THE NEXT ONE FOR TWO, THE FIBER ISSUE WILL BE RESOLVED BECAUSE OF THE DAMAGE. WAS ANYTHING LOST TO EITHER THE [00:05:01] RECORD TREES? SO, SO HERE'S THE DEAL. SO WE'VE TALKED OVER THE LAST SEVERAL YEARS, UH, AT BUDGET TIME WE TALKED ABOUT THESE BARRACUDA PLACES THAT WE, SO WE CHOSE TO DO BARRACUDA'S PREMISE AND BARRACUDA CLOUD STORAGE. SO WHILE THE PREMISE DEVICE FOR, WE HAVE THREE OF THEM FROM, YOU KNOW, AREA, UH, THERE WAS ONE IN THAT RACK, SO IT WAS ALSO, BUT WE PUSH IT TO THE PREMISE ON ONSITE FACILITY AND WE PUSH IT TO THE CLOUD. SO NOW THAT, WHICH WE DON'T HAVE, WE RECOVER FROM THE CLOUD, THERE IS A TORNADO OR A CATASTROPHIC THING LIKE THIS. WE'RE STILL, WE'VE GOT ALL OUR STUFF BACKED UP. WE JUST GOTTA GET, BUT IT TAKES TIME TO PULL OFF 150 TERABYTES FROM THE CLOUD. SO HAVEN'T LOST. YEAH, THEY'VE DONE, THEY'VE DONE REALLY GOOD AT SUPPORTING AND BACKING OUR STUFF UP AND, AND WE WE'RE BACK, OUR, UH, SOUTHERN SOFTWARE IS BACK ONLINE. I HAD MOTIONS BACK ONLINE. WE MOVED IT TO OTHER HARDWARE PLATFORMS AND SAW, BUT IT'S KIND OF LIKE A CAR. YOU NEVER BUY A CAR THAT WAS BLOOD DRIED OUT AND PUT ON A LOT BASICALLY INSURANCE. SO WE'VE GOT THE ROUGH QUOTE HERE. THE ONLY OTHER, UH, ITEM IS THAT WAS THE MAGISTRATE DEAL THAT WE'VE GOT IN THERE. WE HAD TO LOOK AT THAT DEVICE SINCE IT WAS PART OF IT. AND I DON'T HAVE AN ESTIMATE. THIS IS THE BEST ESTIMATE. GOT THERE, SUPPOSED TO HOPEFULLY GET IT TODAY, BUT IT'S AROUND 30,000. SO IF WE'VE GOTTA ADD TO 30,000 TO THIS, THIS YEAH. 178, 0, 52 52 AN ESTIMATE RIGHT AROUND 30,000 FOR THE OTHER LITTLE OVER 200,000. AND, UH, HAS HAD AN ADJUSTER. YES, ADJUSTER COME OUT, THEY WAS GONNA PUSH IT BACK. I CALLED AND TOLD 'EM A SEVERITY OF WHAT WE NEEDED. THEY SHOWED UP. I MET HIM YESTERDAY MORNING AT SEVEN O'CLOCK. HE COME OUT, TOOK ALL THE PICTURES, I FORWARDED ALL THIS STUFF TO HIM. UH, TALKED TO HIM YESTERDAY AROUND FOUR. HE SAID HE'S ALREADY SUBMITTING PART OF HIS CLAIMS, HIS INFORMATION, HE'S ALREADY TALKING TO TACK AND FORWARDED THIS INFORMATION SINCE WE KNEW IT WAS GONNA BE HIGH, THEY'RE ALREADY AWARE OF THIS DOLLAR. NOW WE'VE NOT RECEIVED, UH, AN ASSURANCE THAT THEY'RE GONNA PAY FOR IT. HAVE NOT. BUT AT THIS POINT WE, WHETHER THEY DO OR I THINK IT'S GONNA BE BETTER, I WOULD THINK WE'LL CALL LIKE BUDGET. THEY WEREN'T HERE. IT'S LISA, ARE YOU UH, UH, COMFORTABLE WITH WHAT WE'RE DOING HERE? YES. OKAY. YES. IT MEETS THE CRITERIA BEING EMERGENCY PURCHASE. AS LONG AS COMMISSIONER'S COURT APPROVES IT, APPROVES IT, IT, UH, NOT ONLY THAT WITH THE, WITH THESE PARTICULAR, UH, ITEMS, HE HAS, UH, RECEIVED QUOTES ON, IT'S ON THE DR RVE CONTRACT, THEREFORE THAT ALLEVIATES THE NEED FOR PROPOSAL AND WITH YOU GUYS APPROVING THE PURCHASE, THEN IT, IT ALSO, YOU KNOW, OR OR NAMING IT AN EMERGENCY PURCHASE WE CAN GET AND DID THEY GIVE YOU A TIMEFRAME? VENDOR LIKE THIS AFTERNOON, IF THEY HAVE, 'CAUSE THEY GOTTA BUILD SOME OF THIS STUFF OUT AND THAT'S WHAT I TOLD THEM. THEY'RE GONNA PRIORITIZE WHAT WE NEED FIRST. HERE IS QUICK. YEAH. AND THEN WE'LL JUST PRIORITIZE HOW FAST THEY CAN GET DELIVERED TO THOSE 30 DAYS RECOVERY TIME AND GETTING EVERYTHING ALL BACK AND RUNNING. PROBABLY TWO MONTHS. WHAT ABOUT THE EQUIPMENT THOUGH? GETTING EQUIPMENT HERE? THAT'S WHAT I WOULD SAY FROM TODAY. 30 DAYS TO UP AND COMPLETE. WELL, WE COULD HAVE WAITED UNTIL MONDAY WHEN WE THE MEETING. I GO AHEAD AND GET THIS. I HAVE A, A QUESTION. SURE. I NEED TO BOARD MONEY FROM THE LINE ITEM UNTIL I GET THE INSURANCE MONEY TO MOVE AROUND. MM-HMM . AND I BORROW IT FROM THE ANIMAL SHELTER CONTINGENCY. WE DON'T HAVE ANY GENERAL FUND CONTINGENCIES. I DUNNO WHERE THE GENERAL FUND WHERE WE ONLY HAVE 40,000. WE SHOULD BE GETTING THAT SETTLEMENT MONEY BACK IN HOPEFULLY THIS WEEK FROM SEAWAY. AND WE'LL BE ABLE TO REIMBURSE SOME OF THAT CAME FROM CONTINGENCIES. SO WE'LL BE ABLE TO DO THIS. SO YOU, YOU'RE DOING WHAT YOU NEED TO DO TO MAKE IT WORK. I DON'T ASSUME THAT THEY'RE GONNA MONEY UP FRONT, BUT YOU'VE GOT RECORD IT. I HAVE TO, I HAVE TO MOVE SOME MONEY SOMEWHERE SO THAT WHEN WE START ISSUING THE POS, IT'LL GO THROUGH THE SYSTEM WITHOUT THAT. SHE'S GONNA HAVE TO OVERRIDE IT AND I DON'T WANNA SEE HER HAVE TO DO THAT BECAUSE ONCE WE GET THE INSURANCE MONEY, THEN I CAN MOVE IT BACK. RIGHT. JUST THROUGH A ITEM TRANSFERRING Y'S APPROVAL, WE, I CAN, UM, CALL OUR COUNSEL ON SEAWAY. AND WE DISCUSSED YESTERDAY THAT CUTTING A CHECK ALL THE MONEY IS [00:10:01] IN, SO I CAN HAVE ONE OF OUR INVESTIGATORS GO PICK UP A CHECK BY TOMORROW WHETHER TO GET THE SEAWAY FUNDING. THAT WOULD BE A REIMBURSEMENT TO, I'LL CHECK ON THAT. OKAY. CHECKS IN MAIL, SO SPEAK, BUT I CAN GET IT HOPEFULLY DELIVERED. WE CAN GO PICK IT UP AND GET IT DEPOSITED. THAT'D BE, THAT WAS IN WORKS ANYWAY. SO, YEAH, I WAS THINKING WE HAD PROBABLY MAYBE 130,000 LEFT IN HIS REPAIR AND REPLACEMENT LINE ITEM AT THE JAIL, BUT THEY HAD LIKE 115,000 RECOVERED. AND MENTIONED TO ME THIS MORNING THAT THEY'RE GONNA BE WORKING BECAUSE THEY HAVE SOME DUPLICATE, UH, ENCUMBRANCES AND CLEANING THAT UP AND THAT IT WASN'T, THOSE POS WEREN'T CLOSED OUT WITH SOME OF THE INVOICES, BUT I JUST DON'T KNOW HOW MUCH IT'S GONNA FREE UP. UH, KW IS RUNNING AN ANALYSIS ON THE SALARIES, THE BENEFITS LINES IN CASE I HAD TO SNEAK A LITTLE BIT FROM THERE TO COVER IT. BUT, UM, REGULAR CONTINGENCY HAS A LITTLE LESS THAN FOUR 46,000 LIKE YOU SAID. BUT WE'RE GONNA REIMBURSE THAT WHEN WE GOT THE, 'CAUSE WE HAD TO MOVE IT TO COVER THOSE PROFESSIONAL FEES. AND THEN, UM, WE STILL HAVE THE 250 IN THE OTHER CONTINGENCY ON, UH, FOR THE ANIMAL SHELTER. SO WE HAVE LINE ITEMS THAT WE PULL FROM AND MATTER THAN DAYS. YEAH. LUNCH JUST TO GET US COVERED SO SHE CAN ISSUE POS. OKAY. ANYTHING ELSE? I APPRECIATE EVERYBODY COME IN. SO WE HAVE TO GET EVERYBODY HERE ON FRIDAY OR THURSDAY MORNING? IT'S A DAY WEEKEND. GET TRACY THE WEEKEND CARD. FRIDAY. I WISH IT WAS DO YOU NEED A MOTION THEN? YEAH, I'VE GOT A MOTION HERE. AND, UH, AND THEN WE'LL UH, CALL FOR A VOTE. AND THIS, UH, MOTION SAYS I WOULD LIKE TO MAKE A MOTION TO PURCHASE SERVERS AND DATA STORAGE, UH, UNITS THAT WERE DESTROYED DUE TO A LEAK AIR BACKUP. THIS LEAK IS AN PURCHASE AND PURCHASE AND IS EXEMPT FROM THE COMPETITIVE BIDDING PROCESS, UH, BY THE COMMISSIONER'S COURT. AS A PROBLEM, PURCHASE IS REQUIRED UNDER LOCAL GOVERNMENT CODE 2 6 2 0.024, UH, TO PRESERVE PROPERTY AND PUBLIC SECURITY. THIS PURCHASE IS REQUIRED YOU TO UNFORESEEN DAMAGE FROM THE LEAK. THIS PURCHASE IS ALSO A HIGH TECHNOLOGY ITEM THAT IS PURCHASED THROUGH, UH, THE TEXAS DEPARTMENT OF INFORMATION SERVICES CONTRACT AT THE SHERIFF'S OFFICE. EXEMPT. SO I MOVE THAT WE, UH, ADOPT THIS MOTION. HAVE A SECOND, SECOND, SECOND. ALLEN, ANY OTHER DISCUSSIONS? ALL IN FAVOR SAY AYE. AYE. THOSE OPPOSED. OKAY. YOU HAVE A MOTION TO ADJOURN? AJOUR THAT MATTER. ALRIGHT. YOU, YOU MADE THE MOTION. WELL, HE MADE THE MOTION. ALL IN FAVOR SAY AYE. AYE. THANK YOU VERY MUCH. THANK. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.