* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. YOU HAVE A [00:00:01] COPY. I BELIEVE THE, UH, AUDITOR SENT OUT A, THE LATEST UPDATE OF OUR, UH, BUDGET RATE, UH, THAT WE GOT THIS FRIDAY AFTERNOON THAT WE'VE RECEIVED FROM KW AND KAREN. AND SO, UH, WE DO SEE, WE HAVE ONE DENTISTRY HERE. AND, UH, CHARLES, DO YOU HAVE ANY, UH, THING YOU'D LIKE TO DISCUSS OR ARE YOU JUST HERE TO MUTE? I'M ONLY SURPRISED Y'ALL AND SAY I DON'T HAVE A WHOLE LOT TO SAY. OH, , I GOT LOW BLOOD SUGAR OUTSIDE. BUT THANK YOU VERY MUCH. NO, Y'ALL HELPED US WORK WITH US. THANK YOU. OKAY, WELL THANK YOU VERY MUCH. UM, YOU WERE ALSO SENT A COPY OF SOME REVISIONS THAT WERE MADE, UH, FROM THE LAST BUDGET. UH, AND YOU SHOULD HAVE, UH, SOME, IT LOOKS LIKE THIS, THAT REVISIONS MM-HMM . UH, AND UH, DATED AS OF 8 21 AND IT SHOWS REVISION NUMBER FIVE TO DIVISION NUMBER SIX. BUT THIS WAS SENT ON YOUR EMAIL AND WE DIDN'T HAVE TIME FOR COPIES BECAUSE IT WAS JUST SENT OUT LATE FRIDAY AFTER. IF YOU DON'T HAVE A COPY OF THAT SHOULD BE ON YOUR EMAIL ON FRIDAY. IT'S DATE 8 21. YEAH. UH, AND I'LL LET KW GO. WHY DON'T Y'ALL COME UP? KW. KAREN, WHY DON'T Y'ALL COME UP, PUT YOU ON THE HOT SEAT. WE WE'RE EVENTUALLY GONNA GET DOWN. WE'RE GETTING EDGE NOW. THE WHAT? WE'RE GONNA, ALRIGHT, J KAREN, Y'ALL WANT KIND OF GO OVER THE CHANGES THAT WERE MADE FROM THE, FROM THE LAST SURE. UM, IN A PREVIOUS PROVISION, UM, BECAUSE OF THE CHANGES IN STAFFING AND CLERK OFFICE HAD BEEN BY ABOUT 10,000 BENEFITS. UH, SHE RECENTLY TURNED IN TO MOVE SOME OF THOSE DUTIES AND, UM, SALARIES AROUND AND SO IT BACK INCREASED. UM, BUT IT'S A NET OVERALL NET INCREASE FROM THE ADOPT BUDGET. THIS YEAR SHE'S FALLEN THE SALARY POLICY THAT, SO THAT'S WHAT THE COUNTY CLERK'S PORTION IS. THE GENERAL GOVERNMENT PORTION IS JUST THE NET DECREASE OF ALL THESE OTHER CHANGES. SO WE'LL GET BACK TO THAT ONE. AND THAT LEAVES US, UH, 320,000 IN ACCESSOR COLLECTOR. UM, WE ADDED THE FILE ALLOWANCE BACKING INTO PER BUDGET ALONG WITH THE SUBJECT THREE, SOCIAL SECURITY THAT GOES ALONG WITH THE, UM, MAINTENANCE OPERATIONS. WE WERE ASKED TO PUT $900 IN SELF ALLOWANCE FOR OUR LEGAL, I THINK YOU HAD TOLD US TO SPLIT IT, BUT HONESTLY IT'S A LOT EASIER TO JUST PUT INTO ONE BUDGET, UM, COMING. AND THE REASON WHY PAYROLL, THE MAINTENANCE PART, WHICH WE HAVE NO ONE FRAME YET, THAT WE WOULD HAVE TO SPLIT THAT BETWEEN TWO DEPARTMENTS FOR THEM, GET IT JUST GOING INTO ONE FOR $900. IF IT WAS 9,090, I, I'D FIX IT, BUT WITH IT JUST BEING 900, IT'S NOT GONNA HURT. OKAY. IT'S ALL STILL IN THE GENERAL FUND IF THAT'S OKAY. WE JUST WANTED TO MAKE SURE YOU UNDERSTOOD WHAT IT'S IN THE BUDGET THOUGH. THAT'S SO IN THAT REGARD, SINCE WE'RE DOING THAT AS A PART OF THE BUDGET, IS THERE ANY NEED THAT WE ACT ON THAT DURING, AND THERE'S ANOTHER ONE I THINK DOWN HERE TOO, THERE ANOTHER CELL PHONE REQUEST. WE JUST WENT OVER IT WITH, UH, ACCESSOR COLLECTORS. YEAH. OKAY. THE TAX ACCESSOR COLLECTORS ADVERTISE. SO IS THERE ANY NEED TO PUT THAT ON THE BUDGET? I MEAN ON THE AGENDA FOR APPROVAL SINCE IT'S GONNA BE APPROVED IN THE BUDGET. LOOK, IT'S ALL THE SAME THING. OKAY. TO ME, I, IF I'M NOT MISTAKEN, THAT'S PART OF THE CELL PHONE POLICY IS THAT WHENEVER SOMEONE'S GONNA GET THE ALLOWANCE, THEY HAVE TO PAY COMMISSIONER'S COURT. THEY HAVE TO COURT COURT. THAT'S NOT NOW. BUT AT SOME POINT I'D LIKE TO KIND OF GO BACK AND REVIEW THAT WHOLE PROCESS AGAIN TO MAKE IT QUITE AS CUMBERSOME. IT IS, I MEAN THIS [00:05:01] WHOLE THING ABOUT YOUR CELL PHONE TECHNOLOGY, THE WAY PEOPLE USE TECHNOLOGY NOW, EVERYBODY, YEAH, SOME OF THESE PEOPLE, THEY STEP UP AND THEY GO OVER AND ABOVE. IT'S JUST EASIER AND MORE EFFICIENT TO THE TECHNOLOGY. WE STARTED ELIMINATE ONE ONE CALL CENTER. THESE WERE THE TWO, UH, EMPLOYEES THAT YOU GUYS APPROVED TO ADD BACK INTO THE BUDGET DURING THE LAST QUESTION HEARING. THANK, WELL, I THINK IT WAS MONDAY. BRIAN, FEELING BETTER ABOUT IT? YES SIR. I'M, I'M ECSTATIC. SO IS THE STAFF YOU KNEW, YOU KNEW THEY TOOK A PICTURE OF HIS COW BOOK? WHAT? THEY TOOK A PICTURE OF HIS COW BOOK. OH, DID THEY? YES. WHATEVER. KEEP GOING. THE CAPITAL OUTLAY ACCOUNT IS, UM, INCREASED THE PERSON COUNTY VEHICLES FOR THE, UH, VEHICLE THAT Y HAS IMPROVED FOR BEING POSSIBLE FOR THAT'S WHAT SOMETHING ELSE YOU OFFERED ON MONDAY. UM, INFORMATION TECHNOLOGIST. THIS WAS THE CHANGING OF, UM, MOVING THE SALARY IT ASSISTANT. I THINK THERE'S STILL SOME QUESTION ABOUT THE DS POSITION, BUT REDUCING THAT SALARY AND MOVING THE MAJORITY OF THAT BACK AND JUST SO EVERYBODY, AND I THINK EVERYBODY KNOWS GAGE HAS EXCEPT PHYSICIAN 9 1 1 PERSON AND, UH, HE'S GONNA RE JOB CLEANING THAT UP, BE VERY HARD TO REPLACE. BUT THE GOOD THING IS HE'S GONNA STICK AROUND NOT ON A PARTTIME BASIS TO HELP US UNTIL WE CAN FIND SOMEBODY THAT CAN BE TRAINED AS SUFFICIENTLY AS HE'S, AND SO THAT'S, THAT'S WHERE WE'RE WITH THAT. AND WHILE I GUESS I'M TALKING ABOUT THAT, WE ALSO HAVE A VACANCY, UH, IN OUR, UH, THE, UH, HR DEPARTMENT, THE HUMAN RESOURCES DEPARTMENT, UH, THE, UH, DIRECTOR OF THAT DEPARTMENT IS NO LONGER WITH THE COUNTY AND PLUS WE HAVE ONE OTHER VACANCY IN THAT DEPARTMENT. VERY CRITICAL. UH, THAT'S A CRITICAL JOB, A CRITICAL AREA FOR US. AND RIGHT NOW, UH, ON THE TEMPORARY BASIS, I'VE ASKED CASSIE CARTER TO SERVE AS THE ACTING PERSONNEL DIRECTOR AND WE SENT AN EMAIL, WE TRIED TO GET THE OUT TO EVERYONE, UH, BECAUSE WE'VE GOT OPEN INVOLVEMENT COMING UP, BEEN IN TOUCH WITH TAG AND THEY'RE GOING TO HELP US THROUGH SOME OF THIS. BUT I WANTED TO BRING THIS OUT TOO THAT WE'VE GOT ANOTHER THING LOOKING PRETTY QUICK. I JUST WANTED SURE. DIDN'T MEAN TO INTERRUPT, BUT I THINK EVERYBODY'S AWARE OF THAT SENSITIVE SUBJECT. I DIDN'T WANT I, UH, AND THE LAST SECTION IS THE TRANSFERS, UH, INCREASE THE TRANSFERS OF JUVENILE PROBATION. UH, THIS IS, UM, THEY FINALLY GOT THEIR INFORMATION FROM THE STATE. UM, THEY ACTUALLY STARTED THEIR BUDGET IN SEPTEMBER. UM, THEY'RE ON A DIFFERENT, DIFFERENT FISCAL FROM US, SO THE TIME TO GET THEIR STUFF APPROVED AND ENTERED IN. SO THEIR BUDGET IS PRETTY SHORT WINDOW. UM, I BELIEVE NO, THE MAJORITY OF THAT INCREASE WAS THE TIME SHE REQUEST THE, THE 4% RAISE. AND I BELIEVE SHE'S PICKING UP HER TOMORROW. YES. HAVE THAT FORMALLY APPROVED. UM, SO I PUT THIS IN THERE. SO YOU GUYS KNEW ABOUT THE REQUEST HEADING AT THE VERY LEAST I ADDITIONAL SOFTWARE YOU MEAN? YES. SHE ALSO REQUESTED ADDITIONAL SOFTWARE ABOUT 9,500. SO THAT'S ANOTHER BIG PORTION OF THAT. YOU CORRECT. NOW HOW DID THIS YEAR'S DID HAVE ENOUGH THAT YOU BOUGHT THE VAN SO SHE DIDN'T COME BACK AND ASK THE COUNTY FOR THAT. I THINK THEY'RE DRIVING THE VAN. I THINK I'VE GOT IT. YES. ALRIGHT, ANY QUESTIONS ABOUT ANYBODY ABOUT ALL DISCUSS HERE? THERE ARE A I DO HAVE ONE. I NOTICED THE BACK OVER AND WE'VE BEEN TALKING ABOUT THIS TAB. TALK ABOUT OTHER WORKS. [00:10:02] WELL I KNOW WE DON'T HAVE PERSONNEL IN PLACE AND LITTLE STRAIGHT LINE STATE. IT'S GONNA BE A WHILE BEFORE WE GET THAT ROLLING SOLIDLY. UH, AND I LOOK BACK OVER AND, UH, CLERK BUDGET WHEN YOU PUT, AND IT'S NOT THERE ANYMORE FOR LARGE DEPARTMENTS TO DO THAT. WE'RE GONNA PUT THAT BACK UNTIL WE GET OTHER WORKS GOING OR DO WHEN WE DO IT. BUT WE'VE GOT CONTINUITY LIKE FOR A WHILE UNTIL WE GET PUBLIC WORKS UP NORTH DEPARTMENT. WELL YOU THINK RIGHT NOW THE BEING RANDY IS STILL OVER PUBLIC WORKS AND, UH, UH, WE'VE HAD A DISCUSSION ABOUT, UH, WHAT WE'RE GOING TO DO AS WE MOVE FORWARD WITH THAT. RANDY, YOU WANT TO JUMP IN HERE? I THINK, UH, RIGHT NOW, UH, IS THIS, AS IT RELATES TO THE, UH, THIS IS JUST FOR THE STAFF TO TAKE CARE OF THE PLANNING AND THE PLOT. THE PLOTS, THE SUBDIVISION. SUBDIVISION. OKAY. THAT'S ALL. ALRIGHT, KEEP THAT CONTINUITY GOING. YEAH, I THINK WE'RE AT THE POINT AND, UH, REBECCA IS HERE AND I THINK, UH, I MENTIONED THIS TO KAREN LAST WEEK, SO I WANT GET EVERYBODY INVOLVED THIS CONVERSATION. WHERE EXACTLY ARE WE ON THE SUBDIVISION REGULATIONS? ARE WE NEAR, UH, OKAY, READY TO MOVE FORWARD ON THEM? SO WHERE I BROUGHT MY DOCUMENTS, THAT'S TELL YOU I'M MORE A VISUAL LEARNER. SO WHERE WE'RE AT IS WE HAVE SUBMITTED OUR OFFICE WORKING WITH LAURA'S OFFICE, UM, DID THE TOURS FROM DIFFERENT AREAS, GOT IDEAS, MET THE SUBDIVISION COMMITTEE, TWO, MAYBE THREE TIMES, UM, COMMISSIONER HUNT AND THEN AS WELL AS JP ARE BOTH ON THAT COMMITTEE. AND WE SENT ALL OF OUR REVISIONS OVER TO ALISON BATS FOR THEIR COMMENTARY. AND IT LOOKS SOMETHING LIKE THIS AND YOU CAN SEE ALL THE MARK OUTS AND IT'S 80 SOMETHING PAGES OF MARK OUTS. UM, THEY SENT IT BACK WITH IDENTICAL CORRESPONDENCE. AND SO NOW IT'S OUR UNDERSTANDING THAT OUR OFFICE IS SUPPOSED TO BE DRAFTING. SO THAT PROCESS IS A LITTLE BIT DIFFERENT FROM THE ORIGINAL UNDERSTANDING THAT WE WERE GONNA KIND OF HAND IT IN THE MAIL BACK TO BE DONE. UM, SO IT IT'S PROBABLY A GOOD 40 HOURS WORTH OF WORK BEFORE IT'S AT WHERE IT NEEDS TO BE AS BEING AN ACTUAL DOCUMENT. AND THEN AT THAT POINT, I TALKED TO BOB, WHO'S, UH, BASS, WHO'S A, YOU KNOW, A REALLY KNOWLEDGEABLE ATTORNEY IN THIS AREA. HE SAID HE'LL HELP US DO ALL THE PUBLIC HEARINGS AND COME DOWN, UM, DO ANY OF THE TAKINGS ASSESSMENTS THAT NEED TO BE DONE. AND THAT SHOULD CLOSE OUT OUR ENGAGEMENT WITH THEM. I THINK WE PROBABLY HAVE ABOUT 30, MAYBE 25 HOURS WORTH OF TIME ATTORNEY TIME ON THAT ENGAGEMENT LEFT. SO WHAT HE RECOMMENDED, HE DID HAVE A FEW QUESTIONS AND HE WANTS TO OBVIOUSLY DO A WORKSHOP ON SUBDIVISIONS ALONE SO WE CAN INVITE SOME OF THE, THE PARTIES THAT WE'VE BEEN IN COMMUNICATION WITH. LAURA HAS TALKED TO A BUNCH OF THE MUNICIPAL WATER GROUPS. THAT'S SOMEONE WE DEFINITELY WANT TO BRING IN. WE WANT TO BRING IN OUR DEVELOPMENT COMMUNITY, UM, JUST FROM BEING OUTSIDE. AND THEN WITH INTERNALLY, WE NEED OUR, UM, ENGINEERS 9 1 1 ADDRESSING PUBLIC WORKS, FIRE MARSHALS, BLOOD CLAIM, EMERGENCY MANAGEMENT, ALL THESE PEOPLE THAT SHOULD BE SEEN THE SUBDIVISION, UH, PLAT WHENEVER IT COMES IN COULD BE IN ONE ROOM TO TALK ABOUT IT. BUT, UH, MR. BASS'S MAIN POINT WAS THAT, UH, THE WAY WE'VE WRITTEN IT, THE WAY IT STANDS RIGHT NOW, THE COMMISSIONER'S OFFICE REALLY HOLD THE RESPONSIBILITY TO PROCESS THE PLAT. IT HAS NOT BEEN DONE LIKE THAT FOR A LONG TIME. AND LAURA CAN HELP ME OUT ON THE TIMELINE BECAUSE I THINK IT MAKES EVERYTHING MAKE MORE SENSE. UM, BUT YOU GUYS IN THE COMMITTEE HAVE ASKED US TO REDRAFT THAT WITH A DEVELOPMENT SERVICES UNIT BY PLACE, PERSON CONTACT FOR DEVELOPER WHO COMES IN, TALKS TO THAT PERSON AND THEN SPREADS IT OUT TO EACH OF THE PARTIES AND THEN THEY DO ONE SPECIFIC TASK AND THEN SEND IT BACK. THAT'S HOW WE'VE GOT OUR EDITS IN. IT HASN'T BEEN COMPLETELY WORKED INTO THE DOCUMENT. UM, BUT I'M NOT EXACTLY SURE WHAT THE COURT WANTS AS FAR AS THAT TYPE OF DESIGN FRAMEWORK AND WHICH OFFICE THEY WANT IT TO BE IN. AND IT WOULD KIND OF HELP TO HAVE THAT IN MIND WHENEVER WE'RE DRAFTING. UM, BUT AT THE SAME TIME WE JUST DO IT BROAD AND SAY THIS DEVELOPMENT SERVICES OFFICE IS WHERE IT'S GONNA GO. AND THEN WE'LL TITLE WHEREVER YOU GUYS SEND IT BACK. SO THAT'S IT. OKAY. SO, UH, RIGHT NOW THE WELL ASK YOU A QUESTION. I KNOW IT'S A LOT. UH, WHAT KIND OF TIMEFRAME ARE WE ON TO GET THIS DONE? BEEN SOMETHING THAT WE'VE BEEN DEALING WITH FOR SOME TIME NOW? IT'S GONNA TAKE, I WOULD THINK, UH, THINK LIKE SIX MONTHS BECAUSE YOU'VE GOTTA DO ALL YOUR PUBLIC HEARINGS. [00:15:01] AND THEN IN ORDER TO REALLY HAVE GOOD BUY-IN FROM ALL OF YOUR EXTERNAL PEOPLE, YOUR DEVELOPERS AND YOUR REAL ESTATE AGENTS, YOUR, UM, TITLE COMPANIES, YOUR WATER GROUPS, IT, IT WILL TAKE A WHILE TO GET THOSE PEOPLE AND THEN MAKE THEM FEEL LIKE, OH, WE'VE ACTUALLY HAD INPUT AND THE COUNTY'S LISTENED TO US BECAUSE THAT'S THEIR BIGGEST COMPLAINT IS WE DIDN'T KNOW YOU HAD SUBDIVISION REGULATIONS OR NOW THAT WE KNOW YOU HAVE 'EM, WE WANT TO ADD SOME COMMENTARY ABOUT 'EM. SO THAT I THINK THAT'S MORE REASONABLE. I'M NOT A BIG FAN AND I LIKE A REALLY REASONABLE TIMELINE. UH, THE DRAFTING ITSELF IS GONNA TAKE A WHILE, BUT AS FAR AS THE FUNDING, IF YOU GUYS WANT TO SET UP WHAT IT'S GONNA LOOK LIKE, THAT WOULD DEFINITELY HELP QUITE A BIT FOR THE NEW BUDGET. YEAH, WELL THAT'S SOMETHING WE KNOW ABOUT OF COURSE, BECAUSE WE'RE GONNA ADOPT YOUR BUDGET NEXT, NEXT WEEK. SO, UH, WELL WE, THE IMPORTANT THING IS WE HAVE EVERYONE WE NEED TO DO THE JOB. WE JUST NEED TO KNOW WHO HAS THE RESPONSIBILITY. ALRIGHT. AND THEN WITH THAT RESPONSIBILITY, A LOT OF TIMES IT KIND OF CAN PUT STAFF, UM, STAFFING ISSUES IN CASE SO, SO RANDY AND YOUR DEPARTMENT RIGHT NOW, OR ARE YOU, DO YOU HAVE THE ABILITY IN PUBLIC WORKS OR WHATEVER WE'RE GONNA LINE UP CALLING, UH, THAT, UH, DO YOU FEEL COMFORTABLE THAT YOU HANDLE THIS? NO, SIR. UH, MY UNDERSTANDING THROUGH ALL THESE MEETINGS WAS WE WERE GOING TO GO WITH THE DEVELOPMENT SERVICES DEPARTMENT BEING ONE, POSSIBLY TWO PEOPLE TO HAVE ALL THE TASKS. UH, MY UNDERSTANDING IS THAT HISTORICALLY IT'S BEEN IN THE HANDS OF THE COMMISSIONERS, BUT WITH THE LIFETIME, THE WAY THEY ARE THAT THE COMMISSIONERS PREFER THAT THAT BE DONE, UH, THEY HAVE KNOWLEDGE OF WHAT'S GOING ON. BUT IT WOULD BE DONE THROUGH A DEVELOPMENT SERVICES ADMINISTRATORS, WHICH COULD BE PART OF THE PUBLIC WORKS DEPARTMENT. IT COULD BE UNDER ANY DEPARTMENT. SO CHOOSE, WE JUST NEED TO PROVIDE THE STAFF AND NOT, IT WAS ALWAYS GONNA BE UNDER THE PUBLIC SERVICE DEPARTMENT, BUT MAYBE I'VE MISUNDERSTOOD. WELL, I THINK PUBLIC WORKS WHEN THEY WENT AROUND, MAYBE LARGE, YOU KNOW, I DON'T KNOW THAT THEY FOUND SOME OF 'EM CALL IT A DIFFERENT NAME. RIGHT. BUT IT'S STILL PUBLIC WORK, SO YOU KNOW, IT'S STILL THE, STILL THE SAME THING REGARDLESS WHAT WE CALL PUBLIC WORK. YEAH. DEVELOPMENT SERVICES, PROBABLY ALL THESE PEOPLE WOULD UNDER THAT. YOU KNOW WHAT WE HAVE HERE, YOU JUST NEED A DIRECTOR OF THIS PUBLIC WORKS. IF YOU HAVE A DIRECT, WOULD THAT, WOULD THAT BE THE SAME THING IF WE PUT A DIRECTOR IN THE SLOT HERE? DEVELOPMENT SERVICES. DEVELOPMENT SERVICES TO RUN PUBLIC WORKS IT BE SOMEWHERE. SO WHAT, WHAT I'M THINKING OF, IF YOU THINK OF DEVELOPMENT SERVICES, A LOT OF TIMES YOU SEE LIKE IN A, IN A BIGGER COUNTY WHERE WE'RE GONNA BE PROBABLY 20, 30 YEARS FROM NOW, IT WOULD BE, OR IN ONE OFFICE IT WOULD HAVE LIKE PUBLIC WORKS, IT WOULD HAVE FIRE MARSHALS 9 1 1 ADDRESSING A SLASH FLOODPLAIN EMERGENCY DEVELOPMENT OR EMERGENCY SERVICES AND UM, GOSH, ENGINEERING SERVICES, I SAY THAT ONE WOULD PROBABLY BE WITHIN ONE. AND THEN THAT'S WHERE YOU GO FOR ALL OF YOUR PERMIT POSSIBLE BASICALLY. AND ALL YOUR DEVELOPMENT NEEDS. THAT'S WHAT WE TALKED ABOUT. SO I DON'T KNOW PUBLIC, SOMEBODY TO GO TO THE SAME SPOT 20, 30 YEARS. I DON'T THINK WE'RE GOING. YEAH, I THINK WE'RE BE I'M SAYING FULLY STAFFED FALL THROUGH THE CRACKS. YOUR INITIAL QUESTION WAS THE STIPEND THAT WE'RE CURRENTLY PAYING THE COUNTY CLERK TO CONTINUE DOING THAT UNTIL WE GET THIS OTHER THING GOING. THE PROBLEM WE HAVE WITH THAT, WE'VE ALREADY PUBLISHED THE SALARIES FOR THE ELECTED OFFICIALS AND I DON'T BELIEVE THAT STIP WAS INCLUDED IN THAT. IS THAT CORRECT? ANGIE? CAN YOU HELP ME? REMEMBER? WE DIDN'T PUT A SUPPLEMENT AT ALL IN THERE AND RENEW HIS THINGS, BUT WE DIDN'T TAKE AWAY A SUPPLEMENT EITHER. IT'S NOT THE SAME SUPPLEMENT. I MEAN SHE WAS GETTING 6,000 RIGHT? FOR SO COLLECTIONS. FOR COLLECTIONS. COLLECTIONS. YEAH. WE DIDN'T PUT ANY INCREASE IN THERE. SHE KEPT GETTING THE COLLECTION EVEN THOUGH SHE WAS NOT DOING THE COLLECTIONS BECAUSE LAST YEAR WHEN WE PUBLISHED THE AD THAT WE HAD PUBLISH, RIGHT. THAT WAS PART OF THEIR SALARY. SO I GUESS MY QUESTION IS STILL, DO WE HAVE, WHEN WE PUBLISH THE AD, WE, WE HAVE NOTHING SHOWING FOR A SUPPLEMENT FOR THE COUNTY CLERK. NO. SO THE PROBLEM IS, UH, WITH THAT LEGAL NOTICE UNDER BEEN, WE ONLY PUT IN INCREASES AND BECAUSE IT WAS BUDGET IN THE CURRENT YEAR AND NEXT YEAR IT'S NOT IN THERE AND IT'S NOT CONSIDERED AN INCREASE. SO IT'S NOT PART OF THAT LEGAL NOTICE. SO IT DOESN'T HAVE TO BE THERE BASICALLY WHETHER OR NOT IT HAS TO BE THERE. I DON'T KNOW THAT THAT'S KIND OF WHAT WE THAT'S THAT'S ESPECIALLY WHAT WE WERE LOOKING AT THE TAX [00:20:01] ACCESSORY CELL PHONE LOANS BECAUSE IT'S BUDGETED THIS YEAR. UM, WE DIDN'T NECESSARILY HAVE TO REDO THAT PUBLICATION. SO THAT'S OF SORT OF THINGS. BUT AS FAR AS VALIDATE ON THAT, I JUST WANT SOMETHING TO FALL THROUGH THE CRACKS HERE. YOU NO, I, I AGREE, BUT I'VE GOT SOME ISSUES. I'D ADJUST SOME CLARIFICATION BECAUSE YOU'RE MAKING 6,000 FOR COLLECTIONS. SHE'S NOT DOING COLLECTIONS. EX IS THAT THE AGREEMENT LAST YEAR WAS I WAS GIVING UP COLLECTIONS AND THE JUDGE ASKED IF I WOULD DO IT FOR SEVERAL MONTHS UNTIL THE COLLECTIONS DEPARTMENT STARTED. AND I BELIEVE THE COLLECTIONS DEPARTMENT DID NOT START UNTIL FEBRUARY, FEBRUARY, FEBRUARY, MARCH. BUT IT WAS PUBLISHED AT THE 6,000 RATE. BUT OUR, AL OUR AGREEMENT SO THAT THE COURT WAS NOT ABLE TO REMOVE THE 6,000 SUPPLEMENT. BUT I HAD ALSO AGREED TO, AT THE TIME, TO WORK WITH THE DISTRICT ATTORNEY'S OFFICE AND MANAGE THE SUBDIVISION ADMINISTRATION FOR THE REMAINDER OF THE YEAR FOR THE 6,006 FOR THE REMAINDER OF THE YEAR. AND THAT'S WHAT WE'VE SPENT THE LAST FOUR OR FIVE MONTHS WORKING, GETTING ALL THE SUBDIVISIONS TO COME THROUGH OUR OFFICE, MANAGING THAT PROCESS, WORKING WITH CO FINLEY, THE PUBLIC WORKS DEPARTMENT 9 1 1, THE WATER DISTRICTS IN WORKING WITH THE DISTRICT ATTORNEY TO MAKE SURE THAT THE CHANGES THAT WE SEE NEED TO HAPPEN GET INCORPORATED INTO THE NEW SUBDIVISION REGS. AND THIS IS NOT ABOUT TAKING OVER PUBLIC WORKS OR ANYTHING LIKE THAT. I MET WITH THE JUDGE ON FRIDAY AND SAID, PLEASE, OCTOBER ONE, WHO DO YOU WANT ME TO TELL THE DEVELOPER AND THE ENGINEERS AND EVERYONE TO MEET WITH? OKAY, WELL WE'RE TALKING ABOUT THE $6,000, RIGHT? SO THE, THE COLLECTIONS YOU WERE GETTING PAID THE $6,000, BUT YOU DON'T DO COLLECTIONS, BUT YOU'RE STILL REMAINING STILL GETTING THE $6,000 STIPEND YOU REPLACED TO DO, TO REPLACED TO DO THE OTHER STUFF THAT YOU JUST ELABORATED ON. YES. AND THEN AS OF OCTOBER 1ST, THAT'S GONNA GO AWAY. IS THAT WHAT WE'RE SAYING? MM-HMM . YES. IT WASN'T. OKAY. OKAY. JUST, YOU KNOW, JUST CLARIFY IN MY MIND. SO THREW ME A LOOP WHEN IT SAID COLLECTIONS BECAUSE I DIDN'T KNOW THE PAST HISTORY SO WELL. AND, AND WE DID HAVE THAT DISCUSSION AND THAT'S THE REASON I ASKED RANDY IF RIGHT NOW I BELIEVE THE WAY THE RULE WORK ON THIS, THE PEOPLE THAT HAVE SUB THAT ARE, ARE GOING TO DEVELOP A SUBDIVISION, GO TO EACH COMMISSIONER. AND THAT'S THE WAY IT WORKS NOW. NO. SO IT IT'S NOT WORKING LIKE THAT THE LAST TWO OR THREE MONTHS. THAT'S THE WAY IT'S SUPPOSED TO WORK. YES. WELL THAT'S THE WAY IT'S WORTH. WELL IT SHOULD GO TO THE CLERK CLERK'S OFFICE TO GET ALL THE DOCK ROOF REGULATIONS. THE DOCTORS PAY THE FEES AND THEN THEY'VE BEEN COMING TO US, SHOWING US THAT A LOT OF THE DEVELOPERS COME STRAIGHT TO US BEFORE THEY EVER GO TO THE CLERK'S OFFICE, WHICH I PERSONALLY THINK IS A GOOD IDEA. WE GO TO THE CLERK'S OFFICE, GET ALL THE INFORMATION, WHICH THAT'S WHERE IT'S HOUSED. YEAH. AND THEN SOMETIMES IT GOES, THEY HAVE TO DONE IN ORDER. THEY DO IT IN YEAH, I'VE DONE THAT. I MEAN WE SPOKE, WE SPOKE WITH SOME DEVELOPERS, WE SPOKE WITH SOME DEVELOPERS. SURE. AND THEY DON'T WANT, THEY WANT THE FIRST STEP TO BE THE COMMISSIONER JUST FOR A CONCEPT PLAN BECAUSE YOU GUYS WILL KNOW WHAT THE IMPACT TO THE ROADS WILL BE, THAT YOU'RE GONNA HAVE ALL THIS STUFF COMING INTO YOUR PRECINCT AND SOME OF THEM WANT TO CONSULT WITH YOU BEFORE THEY EVEN BUY THAT PROPERTY. 'CAUSE IF THE ROAD'S TORE UP, THEY'RE NOT GONNA WANT TO PUT A SUBDIVISION THERE. SO THAT'S WHY THEY INITIALLY STILL WANT TO MEET WITH YOU FIRST AND FOREMOST. BUT WHAT'S HAPPENING IS, IS ONCE THEY MEET WITH YOU, THEY'RE FLYING, THEY'RE GOING AND THEY'RE NOT PAYING THEIR FEES. THERE'S A LOT OF FEES, YOU KNOW, THAT THEY'RE NOT PAYING AND NO ONE'S AUDITING IT BECAUSE IT'S JUST, HEY FINLEY, THEY SENT A BILL. RIGHT? KW. AND IT'S LIKE, WHAT'S THIS FOR? AND WE'RE PAYING FOR THE DEVELOPERS ENGINEER. WELL, WE'RE NOT SUPPOSED TO BE, WE'RE NOT. EVERYTHING SHOULD BE TRACKED. THAT'S WHERE WE'RE LOSING. THAT'S WHAT MONIQUE'S BEEN DOING FOR THE PAST LIKE FOUR MONTHS REALLY IS TRACKING THE ENTIRE, ONCE IT COMES IN, SHE CALLS, WHERE ARE YOU GONNA PAY THIS FEE? WHEN ARE YOU GONNA DO THIS? IS IT OVER THE ENGINEERING? IS IT 9 1 9 ADDRESS THE HOW WORKS SHE'S DOING THE JOB OF THIS QUOTE DEVELOPMENT SERVICES. RIGHT? SO IF THAT'S SOMETHING THAT YOU GUYS DON'T WANT TO HAPPEN HERE AND YOU WANT TO HAPPEN SOMEWHERE ELSE, I MEAN THEY JUST, THEIR CLERK'S OFFICE HAS JUST DONE A TON OF WORK GETTING IT ORGANIZED. AND I THINK BECAUSE THEY'RE KIND OF IN THE WEEDS WITH IT AND THEY'RE, THEY'RE REALLY INVOLVED IN IT. THEY WANT YOU GUYS TO UNDERSTAND WHEREVER IT GOES, JUST WE WANT IT TO WORK. YEAH. WE DON'T WANT IT TO GO BACKWARDS. NO, NOT WITH ALL THE EFFORT THAT EVERYONE'S PUT INTO IT. THERE'S A LOT OF ANALYSIS INVOLVED. IT'S NOT JUST WALKING IN AND CHECKING OFF THE CHECKLIST. I MEAN, SOMETIMES WE DON'T NEED A PART OF THE CHECKLIST, DON'T NEED PART OF THE PROCESS. SO THERE'S GOT, IT'S GOTTA [00:25:01] BE SOMEWHERE EITHER HERE OR THERE, WHEREVER, WHERE THERE'S GOTTA BE SOMEBODY THAT'S WILLING TO TAKE OWNERSHIP AND DO THAT ANALYSIS WHEN DEVELOPERS OR, OR PEOPLE THAT ARE JUST PROPERTY OWNERS COME IN AND WANT TO DO THIS OR WANT DO THAT, OR 20 YEARS AGO THEY DID THIS AND NOW THEY WANT TO DO THAT. YEAH. IT IT, IT'S MORE THAN JUST A CHECKLIST. YOU CAN'T EVEN MAKE A CHECKLIST BECAUSE EVERYBODY HAS DIFFERENT SCENARIOS. YOU'VE GOT ONE DEVELOPER THAT DOESN'T DO CONSTRUCTION AT ALL. HE JUST TAKES LAND, SEPARATES IT SELLS OFF THE LAND. SO HIS CHECKLIST IS A LITTLE SMALLER THAN YOUR ONE THAT'S GONNA PUT ROADS IN OR IF IT'S GONNA PUT CONSTRUCTION OR BIG, YOU KNOW, PHASE ONE, PHASE TWO, PHASE THREE. RIGHT. SO THERE'S NO SIMPLE CHECKLIST. I TRIED TO MAKE THOSE FLOW CHARTS MINOR MAJOR, NO DEVELOPMENT. I MEAN YOU'RE TALKING, THERE'S A CHECKLIST FOR EVERY LITTLE DETAIL BECAUSE EVERYONE IS DIFFERENT. ENGAGE BECAME REALLY INSTRUMENTAL IN HELPING WHERE YOU'D HAVE SOMEONE THAT WOULD HAVE THIS BIG PARCEL OF LAND. SO THEY JUST SOLD IT OFF TO ONE PERSON. SO THEN A YEAR OR TWO LATER THEY'VE GOT THEIR PARCEL OF LAND THEY'RE GONNA SELL OFF TO PERSON. AND SO HE WAS ABLE TO CATCH A LOT OF THAT THROUGH THE 9 1 1 ADDRESSING THAT BASICALLY YOU NEED TO DO PLANNING BECAUSE YOU'RE, HE JUST DID THAT IN MINE JUST ABOUT TWO, THREE WEEKS. YEAH. WE JUST CAME OFF WITH A 9 1 1 CHECKLIST THAT'S BASICALLY SAYS, ARE YOU TAKING THIS LOT OUT OF A BIGGER SURVEY? AND IT'S ABLE TO STOP A LOT OF THAT WHERE WE HAD IN 40 WHERE THEY DIVIDED THE FIVE ACRES AND JUST EVERYBODY BOUGHT FIVE ACRES AND IT NEVER WENT TO ANYBODY. SO THOSE NONCOMPLIANT SUBDIVISIONS WE'VE BEEN ABLE TO WORK, YOU KNOW, WITH GAGE ON THAT CHECKLIST. BUT THIS HAS NOT BEEN ADDRESSED FOR 10 YEARS AT LEAST. AND IT'S LIKE HISTORICALLY COMMISSIONERS, FOR THOSE OF YOU WHO HAVEN'T BEEN HERE, WHEN I FIRST CAME INTO OFFICE, ALL FOUR COMMISSIONERS HAD ONE ADMINISTRATIVE ASSISTANT NAMED JOE NEELY. AND JOAN TOOK IN ALL THE SUBDIVISION INFORMATION, SHE SPREAD IT OUT TO EVERYBODY THAT NEEDED IT TO GO TO. SHE GOT ALL THE INFORMATION OF THE ROPES AND PRELIMINARY PLAT WAS SUBMITTED, FINAL PLAT WAS SUBMITTED AND NEEDED SOME YEAH. BONDS. WHEN ALL THAT WAS SAID AND DONE, SHE HAD THAT FOLDER, THAT CHECKLIST, WHEN EACH OF THE COMMISSIONERS GOT THEIR OWN SECRETARY, A LOT OF THOSE SECRETARIES TOOK IT ON, DID A REALLY GOOD JOB WITH IT. THEY WOULD GET THE MEAN DEVELOPERS, SEND IT ALL OUT, GET ALL THE LETTERS BACK AND MAKE SURE THE COMMISSIONER'S COURT WERE, YOU WERE READY TO TAKE YOUR PRELIMINARY PLAT IN. AND, AND THE LAST, WHEN THINGS SLOWED DOWN AND NEW, YOU KNOW, NEW COMMISSIONERS CAME IN, BROUGHT IN NEW PEOPLE. THAT DIDN'T HAPPEN AS MUCH. AND I THINK RANDY CAN ADDRESSED THAT IN THE LAST, WHEN'S THE LAST TIME YOU SAW A, SINCE 2014 SEPTEMBER. SO IT'S LIKE, AND AND WE'VE GOT A LOT OF SUBDIVISIONS WHERE WE KNOW THEY DIDN'T PAY THE RIGHT AMOUNT OF MONEY. AND THE REASON THAT THE CLERK WAS BROUGHT IN ON IT IS BECAUSE A, WE'RE IN COMMISSIONER'S COURT WITH YOU B AFTER THEY SUBMIT ALL THEIR PRELIMINARY PLAT INFORMATION BEFORE IT GOES ON COURT, THEY HAVE TO COME TO OUR OFFICE AND PAY. WE'RE ALSO THE LAST ONE WHO SEES IT IN THE FINAL PLAT. WE ALSO MAKE SURE THAT THEY PAY THE FINAL PLAT AND THEN WE RECEIVE THE FINAL PLAT. SO BEING IN THIS PROCESS ANYWAY, AND MY BACKGROUND IN IT, IT WAS KIND OF LIKE, WE'LL DO THIS, WE'RE NOT GONNA DO COLLECTIONS ANYMORE, BUT I'LL AGREE TO DO SUBDIVISIONS. AND THAT'S WHY WE AGREED THE SAME AGREED. JUST THE ADMINISTRATION OF IT FOR THE SAME SUPPLEMENT, GETTING INFORMATION IN FOR THE SAME SUPPLEMENT. AND, AND THE OTHER ISSUE THAT'S REALLY IMPORTANT IS COLLECT, GETTING BACK THESE DEVELOPER FEES BECAUSE, YOU KNOW, CONSTANTLY MAY LOOK AT A PLAT 2, 3, 4 OR FIVE TIMES GOING BACK AND FORTH WITH THE CORRECTIONS. AND SO WE'RE REALLY TRYING TO START RECOUPING OUR SUB NEW SUBDIVISION REGULATIONS ARE GONNA BE VERY CLEAR THAT THEY PAY THOSE, UM, ENGINEERING AND BECAUSE THAT CAN ANYWHERE 1,505, SIX, $10,000 YEAH. ON THEIR FEES ARE VERY ABSORB. YEAH. BUT IF YOU ADMINISTER THE PROGRAM CORRECTLY, THEN IT, IT'S A WASH FOR US. YES. THAT'S WHY IT'S, IT SHOULD BE. AND YOU ALSO, THE COMMISSIONER'S ALSO MET WITH CO LATE MARCH OF LAST YEAR. OH, THAT'S HELPFUL. YEAH. AND THAT'S THE, I DON'T THINK TWO OF THE COMMISSIONERS SAW THIS. THIS WAS JUST FINLEY'S PLAN ON, Y'ALL NEED TO HAVE A CENTRAL FOCUS. THE COMMISSIONERS ARE ADMINISTERING THE SUBDIVISION REGULATIONS AS THEY SEE FIT AND IT'S NOT NECESSARILY UNIFORM ACROSS THE BOARD. AND THERE COULD BE, WE'RE GETTING A LOT OF VARIANCES, A LOT OF PEOPLE THAT WANT A LOT OF VARIANCES WITH SUBDIVISION REGULATIONS. AND SO, SO ADMINISTERING THEM UNIFORMLY OR GIVING A COMMON TYPE OF VARIANCE IS REALLY IMPORTANT JUST FROM A CONSTITUTIONAL LAW STANDPOINT, EQUAL FREE OF EVERYBODY. AND IT USED TO NOT BE AS BIG OF A DEAL, BUT IT'S BECOME A BIGGER DEAL, ESPECIALLY WITH SOME OF THE, UM, MOBILE HOME PARTS AND SOME OF THE CONTRACT FOR [00:30:01] DE SUBDIVISIONS THAT ARE OWNED BY LOTS OF DIFFERENT PEOPLE THAT AREN'T REALLY INVOLVED IN THE COMMUNITY. THEY MAY BE OUT, YOU KNOW, SO IT IS, IT IS MORE COMPLICATED THAN YOU WOULD THINK OR TO DO IT EFFECTIVELY. AND IF YOU DON'T TREAT EACH DEVELOPER THE SAME, EACH PRECINCT, YOU'LL YOURSELF UP FOR SOME SHOWING FAVORITISM OR SOMETHING. RIGHT, RIGHT. OKAY. WHAT DID YOU SAY EARLIER? THE MONEY'S IN THE BUDGET? NO, NO. OKAY. I, FROM WHAT I'M HEARING IS, THIS IS KIND OF THE QUESTION OF WHETHER OR NOT WE'RE GETTING, I DUNNO, AN OFFICIAL, UH, SUPPLEMENT FOR THESE JOB DUTIES OR ARE WE LOOKING AT A POSITION FOR USING JOB DUTIES? WELL I THINK IT'S ACTUALLY BOTH SUPPLEMENT FOR THE TIME BEING AND THEN WE HAVE TO SET UP THE NEW DEPARTMENT. THAT'S THE DIRECTION WE'RE GONNA GO AND, AND START WORKING TOWARD THAT. BUT YOU KNOW, WE JUST NEED TO ACTUALLY WE WERE, WE'RE SIX MONTHS AWAY FROM HAVING DIVISION REGULATIONS. WE'RE GONNA PUSH IT AS QUICKLY AS POSSIBLE. I DIDN'T KNOW QUITE SIX MONTHS. I DON'T KNOW IF KAREN THINKS IT'S THREE MORE LIKE THREE. WELL WE'RE TRYING TO GET AS QUICK AS POSSIBLE. I DON'T, I DON'T KNOW THAT REBECCA WILL KNOW THAT HOW MANY HEARINGS WE HAVE TO HAVE AND THE TIME THE TIME SPAN BETWEEN EACH HEARING FOR THE PUBLIC HEARING TYPE. IF WE'RE GONNA BRING ALL THESE ENTITIES, IT'S GONNA TAKE TIME TO COORDINATE THAT. IT REALLY DOES. I MEAN EVEN IF WE DON'T WANT TO SAY IT, IT WILL, IN REALITY OF IT IS IT PROBABLY WILL. SHE SAID IT WAS GONNA BE 40 HOURS OR SO, JUST THE DOCUMENT. BUT I'LL SAY ONE THING THOUGH. A LOT OF COUNTIES HAVE AN ENGINEERING FIRM THAT DOES THEIR DRAFTING AND DOES THEIR REGULATIONS AND ALL THIS. AND A LOT OF THEM PAY ABOUT HUNDRED THOUSAND DOLLARS TO GET THESE SUBDIVISION REGULATIONS ALL COMPLETED. SO WE'RE, WE'RE ONLY PAYING BOB $5,000 TO DO HIS PART AND OUR OFFICE IS HANDLING THE OTHER PART. SO IT IS A HUGE COST SAVING AS FAR AS, IT MAY BE TAKEN A LITTLE BIT LONGER, BUT IT IS A HUGE COST SAVING COUNTY. WELL I WOULD, YOU KNOW, I THINK WE NEED TO GET IT DONE AS QUICKLY AS POSSIBLE, BUT IT MAY NOT BE EVER BE RUSHED AS MUCH. I'M REALLY SURPRISED. SIX MONTHS. I HAD NO IDEA. WE'VE TALKED ABOUT THAT. BUT THAT'S, IF THAT'S WHAT IT'S, I JUST, I'M JUST TRYING, I JUST WANT TO GIVE A REALLY, REALLY FAIR ESTIMATE. YEAH. ESPECIALLY FOR BUDGETARY PURPOSES. IF YOU'RE PLANNING ON PUTTING POSITIONS IN OR HOLDING STUFF. WELL FROM OUR PERSPECTIVE, DO YOU WANT US TO PUT LEAVE IN A SUPPLEMENT OR CALCULATE WHAT, HALF A YEAR AND THEN PUT ANOTHER NEW POSITION FOR AFTER YEAR? IF THAT'S WHAT YOU'RE KIND OF LOOKING AT? WELL, I, THE FIRST THING WE'RE GONNA HAVE TO DO, UH, SINCE THIS WOULD BE A SUPPLEMENT FOR THE COUNTY CLERK, THAT'S GONNA HAVE TO BE PUBLICIZED. AND TO DO THAT, THAT'S GONNA HAVE TO BE IN A NEWSPAPER THIS WEEK. UH, AND THAT CORRECT, UH, ANGIE, IS IT TOO LATE TO ADOPT? THE BUDGET IS TOO LATE. BUT IF IT, THE SUPPLEMENT WAS THERE LAST YEAR IN THE NOTICE THAT WE PUT IN, IT DIDN'T SAY WHAT THE SUPPLEMENT WAS FOR. IT JUST SAYS SUPPLEMENT. SO YOU INCREASE THAT SUPPLEMENT, AS LONG AS YOU DON'T INCREASE IT, YOU DON'T HAVE TO WORRY ABOUT IT. OKAY. THAT'S, THAT'S IN THE ADVERTISEMENT. IT'S NOT IN THIS ADVERTISEMENT BECAUSE THE SUPPLEMENT WAS THERE LAST YEAR ONLY FOR INCREASES. YEAH. THE ADVERTISEMENT IS ONLY INCREASES. ONLY PUT INCREASES. AND SO BECAUSE IT'S NOT BEING INCREASED, IT'S NOT OKAY, SO IT WILL NOT TAKE A SECTOR PUBLICATION. NO. OKAY. THAT'S WHERE I THOUGHT IT'S ALREADY THERE. WE'RE NOT DECREASING IT OR INCREASING IT THEN IT DOESN'T HAVE TO GO IN THE ADD. WELL, I DON'T HAVE TO PUT DECREASES IN THE ADD PERIOD. JUST INCREASES. NO, THAT'S FUNNY. I SO YOU CAN DECREASE IT. YOU DECREASE, DON'T YOU INCREASE IT. OKAY. WELL, UH, GENTLEMEN, WHAT DO YOU WANT TO DO? I I PERSONALLY THINK AFTER HEARING ALL THIS DISCUSSION, WE'RE TO THIS POINT, WE NEED TO GET IT FIXED AS QUICKLY AS POSSIBLE. UH, BUT I, I THINK AT THIS POINT WE PROBABLY HAVE NO CHOICE BUT BELIEVE IT AT THE UH, COUNTY CLERK'S OFFICE UNTIL YOU GET OUR HANDS AROUND THIS, IF WE DO IT, LET'S MAKE SURE WE DO IT RIGHT BECAUSE THIS IS NOT GOING GO AWAY WITH THE GROWTH THAT WE HAD. IT'S NOT BEEN AN ISSUE. SO YOU'RE BEEN IN HERE FOR SIX MONTHS? YEAH, SIX MONTHS LY. I I THINK THE TIME BUSINESS JUST LEAVING IN THERE FOR THE ENTIRE YEAR. OKAY. THAT WAY WE'RE IN NOT A HURRY. 'CAUSE WE DON'T KNOW WHAT CAN HAPPEN IN YEAH. A PLACE AND HIRING PEOPLE MAY TAKE US LONGER THAN THAT. YEAH. WE DUNNO. DO WE HAVE A, DID WE, UH, PUT A POSITION IN THE, UH, PUBLIC WORKS DEPARTMENT FOR A SUPERVISOR? NO. OH NO. OKAY. SO, SO WE WOULD EITHER HAVE TO USE SOMEONE WITHIN THE DEPARTMENT OR HAVE A, UH, COURT RIGHT NOW RANDY'S, UH, SUPERVISING OR [00:35:01] HAVE SOMEONE IN THE DEPARTMENT OR HIRE YOU. BUT WE WOULDN'T HAVE HIRE THAT FOR THE ENTIRE YEAR. I MEAN, WE CAN FIGURE OUT YOU NEED TO PUT THE POSITION IN THERE. YEAH, YEAH. WE CAN PUT THE POSITION IN THERE AND JUST PUT PARTIALLY YEAR SALARY BACK. SIX MONTHS SALARY. YEAH, MAYBE SO. WELL, YEAH, THAT'S PROBABLY THE BEST WAY TO DO BECAUSE WE'RE GONNA NEED TO FIGURE OUT SOCIAL RETIREMENT AND ALL THAT STUFF. YEAH. YOU DON'T EVEN KNOW WHAT THE SALARY WOULD BE. I MEAN, DO AN, YOU HAVE TO GIVE US AN IDEA. SALARY GONNA, WHAT ARE THE ON PAGE SEVEN? I CAN'T, CAN, CAN WE ADDRESS THE COURT ON JUST ONE ISSUE? WE'VE BEEN TO SEVERAL COUNTIES, SMALLER THAN US, LARGER THAN US, TO TRY TO GET, UH, IDEAS, INFORMATION. AND A LOT OF THESE COUNTIES SMALLER THAN US, LARGER THAN US HAVE A COUNTY ENGINEER AND THE COUNTY ENGINEER, I, I THINK THAT THAT REBECCA ADDRESSED IT, IT, IT ENCOMPASSES NOT NORMAL ON PUBLIC WORKS. UM, IT ENCOMPASSES THE ROADS AND THINGS LIKE THAT. AND I KNOW YOU'RE TALKING ABOUT A DIRECTOR OF PUBLIC WORKS. I DON'T, I THINK THAT DEVELOPMENTAL SERVICES AND, AND PERHAPS, YOU KNOW, AT THIS TIME, YOU KNOW, CONSIDER A COUNTY ENGINEER OR A POSITION THAT SOMEONE COULD FILL THAT POSITION. I'LL LET IT, IT'S JUST BEEN A LOT OF TALK ABOUT, UM, WHETHER WE NEED A COUNTY ENGINEER. WE'VE SPENT A LOT OF MONEY ON ENGINEERING FEES THIS YEAR AND I DIDN'T KNOW NOW'S THE RIGHT TIME TO BRING IT OUT. WELL, I MEAN IF WE'RE GONNA TRY TO BUDGET FOR IT, I'LL YEAH, BUT IT'S, OR AT LEAST PUT A PLACEHOLDER IN FOR LATER IN THE YEAR OR SOMETHING. BUT, UM, OUR, OUR CWA UM, ENGINEERING FEES WERE ABOUT A HUNDRED THOUSAND DOLLARS. AND THEN, UM, I THINK THAT ON AVERAGE BEFORE THAT, OUR COUNTY ENGINEERING FEES HAVE BEEN ON AVERAGE THE LAST, SINCE 2014 HAS BEEN ABOUT 13,000. I BELIEVE THAT'S WHAT, UM, HAD SENT TO US FROM FINLEY. BUT, UM, IT'S JUST SOMETHING TO, UM, TO THINK ABOUT A COUNTY ENGINEER CAN HELP A LOT DEPARTMENTS. IT CAN CERTAINLY HELP TREMENDOUSLY WITH SUBDIVISIONS AND HAVING ALL OF THAT IN HOUSE REVIEW OF THE PLAQUES, UM, CAN ALSO HELP US A LOT WITH ROAD DAMAGE ESTIMATES AND GETTING ANALYSIS OF THE ROAD BEFORE AND AFTER MAJOR PROJECTS ARE DONE. SO WE HAVE A BEFORE AND AFTER PICTURE. AND THEN ALSO, UM, EVEN A LOT OF TIMES WITH PURCHASING AN ENGINEER CAN HELP QUITE A BIT WITH, UM, EQUIPMENT DESCRIPTIONS AND DIFFERENT THINGS LIKE THAT. SO THERE'S JUST A LOT OF USES FOR A COUNTY ENGINEER AND WE'VE GOT LIKE MAYBE SOMETIMES A RETIRED ENGINEER MIGHT BE INTERESTED IN WORKING FOR THE COUNTY. SO SOMETHING LIKE THAT. SO JUST, JUST SOMETHING TO TO, I WANTED TO BRING UP, I KNOW THERE'S PARTTIME ENGINEER OR SO WHAT'S OUT THERE, BUT GOOD MONEY THEY BE DIRECTOR. WELL YEAH, YOU GOTTA FIGURE OUT IF HE'S GONNA BE DIRECTOR'S DIRECTOR. YEAH. THE, THE PHRASE PUBLIC WORKS DEPARTMENT IS COMMONLY USED ACROSS THE NATION, BUT IN OUR COUNTY IT IS REALLY NOT A GOOD FIT. PUBLIC WORKS IN GENERAL IS THE ROADS, YOUR STREET SIGNS, YOUR LIGHTS, EVERYTHING. EVERYTHING THAT HAS TO DO WITH A PUBLIC WORKS DEPARTMENT AND MACHINERY AND ALL THAT. YOU KNOW, THAT'S WHAT OUR COMMISSION REPORT DOES. UH, IN REALITY, OUR PUBLIC WORKS DEPARTMENT, THEIR SOLE FUNCTION IS JUST FOR ON ONSITE SEPTIC SYSTEMS OR FACILITIES REVIEW AND INSPECTION PROCESS. IT DOESN'T HAVE TO BE CALLED PUBLIC WORKS. IT COULD BE, IT COULD BE ROLLED OVER AS BEING A PART OF A DEVELOPMENT SERVICES OR, OR ANY OF THE THING OF THAT NATURE. UH, JUST TRYING TO HELP, YOU KNOW, VOICE OTHER CONFUSION AND HAVING TO MAINTAIN THE TIDE OF PUBLIC WORKS. THAT'S NOT A NECESSITY, IT'S JUST A FUNCTION THAT THEY DO. IT'S THAT DESCRIP, WE WANT TO TRY TO BUDGET THIS FOR THE ENTIRE YEAR. I SAY SIX MONTHS. WELL YOU DEFINITELY WANT IT IN THERE. YOU WANT THE LINE ITEMS IN THERE AND YOU WANNA FIGURE IT OUT. GUESS WE CHANGE THE NAME OF DEPARTMENT, CHANGE THE NAME. [00:40:03] THIS MAKES SENSE. WHETHER IT YOU HAVE SOME PLACE, WHETHER IT'S RANDY'S SPOT OR MAKES NO DIFFERENCE, BUT WE NEED A GOOD STOREFRONT. WE NEED A GOOD PLACE THAT THEY CAN ACTUALLY FIND SERVICES THAT THEY NEED. AND DO I THINK DEVELOPERS OUGHT TO TALK TO US FIRST? FEW BE, AND EVERYONE OF 'EM THEY DO, THEY COME AND TALK TO US. I MEAN I NOT MET, YOU KNOW, EVERY ONE OF, I MEAN EVEN IF THEY'RE NOT EVEN , THEY'RE NOT EVEN GONNA GIMME ANYTHING. MAKE PLANS JUST SO WE CAN SEE, SO WE CAN HAVE DISCUSSION ABOUT ROADWAY. UM, AND THAT'S NOT EVEN A QUESTION. ALL WE'RE DOING IS TRYING TO FIGURE OUT SOME GOOD ORGANIZATIONAL APPEAL TO MAKE THIS HAPPEN. OKAY. I MEAN, AND SO IT'S EQUAL, YOU KNOW, IT IS VERY IMPORTANT THAT YOU DO THE SAME THAT I DO. WE HAVE TO KEEP IT FROM GETTING IN LITIGATION DOWN THE ROAD. WELL WAIT A MINUTE, YOU TREATED THIS GUY DIFFERENT THAN YOU TREATED ME AND THAT'S NOT A GOOD PATH TO BE ON. SO WOULD IT BE APPROPRIATE TO CHANGE THE NAME OF PUBLIC WORKS TO DEVELOPMENT DEVELOPMENT SERVICES? YOU'RE GONNA BE PUTTING 9 1 1 GI I MEAN GIS EVERYTHING ALL UNDER UNDER ONE THING WEIGHT, WHICH WOULD ALL UNDER DEVELOPMENT. YEAH. SO IT WOULD ALL BE UNDER DEVELOPMENT SERVICE, EVERYTHING WOULD COULD BE UNDERNEATH THERE. YEAH. SO THERE'S GONNA BE SEVERAL COMBINED THE WAY I, SO I MEAN THAT'S JUST SOMETHING THAT WE HAVE TO DECIDE ON. THAT'S THAT'S, WELL THAT'S WHAT I'M ASKING. BUT NOW WE DOLLARS. OKAY, WELL I'M GONNA SUGGEST WE BUDGET. IT'S NOT GONNA FULL YEAR POSITION AND JUST PUT, MAKE A POSITION AND WE CAN CHANGE PUBLIC WORKS TO SERVICES YOU'D LIKE COUNTY ENGINEER. AND YOU SAID AT A SALARY OF SIX TO SEVEN? WELL, HALF A YEAR WOULD BE 33 5. WELL, AND BUT LET'S GO AHEAD AND PUT BUDGET. LET'S GO AHEAD AND BUDGET. WE CAN BUDGET 40. UH, AND OF COURSE WE'RE GONNA HAVE ON TOP OF THAT WE'RE PUT BENEFIT. WE'RE NOT GONNA RUSH OUT HERE AND HIRE SOMEBODY RIGHT NOW. WE'RE NOT EVEN GONNA PUT IT ON THE LIST UNTIL WE GET FURTHER DOWN THE ROAD WITH BUT AT LEAST YOU'VE GOT A PLACEHOLDER. WE'VE GOT A PLACEHOLDER. THAT'S PLACE USED TO BE. I WOULD INCLUDE A HUNDRED. IT'S NOT NOW. THEY USED TO IN FUND 20, WHICH IS THE MAIN ROAD BRIDGE. I ALWAYS PUT A HUNDRED DOLLARS IN PLACE FOR AN ENGINEER. WE ALREADY HAVE ONE THERE. YOU HAD IT BUT IT GOT PAID. OKAY. WE HAD IT THERE. I JUST WANTED YOU TO, TO RECALL THE HISTORY. WE HAD IT THERE FOR A WHILE, THEN WE TOOK IT OUT BECAUSE Y DECIDED NOT TO DO DO THAT. ALRIGHT, SO ARE WE ALL ON THE SAME PAGE THAT WE'LL, UH, DEVELOPMENTAL SERVICES, WE'LL START A $40,000 PLACEHOLDER UNTIL WE GET SOMEBODY HIRED. IT'LL PROBABLY BE SIX MONTHS FROM NOW BEFORE WE, SO QUICK SIDE NOTE, AS THE ENGINEER, SO WE TALKED A LITTLE BIT TO OUR CONSULTING ENGINEER ABOUT THIS CONCEPT AND HE MENTIONED, YOU KNOW, THERE'S PROBABLY ENOUGH WORK FOR A PART-TIME ENGINEER, BUT IF YOU, IF WE GET OUR FEE STRUCTURE WORK DONE ON SUBDIVISION, UM, BECAUSE THERE'S SUCH AN INTENSIVE TIME PROCESS TO GET THOSE REVIEWED, WE SHOULD BE ABLE TO JUST PASS OFF THAT EXPENSE. AND SO YES. AND SO WE'D STILL BE ABLE TO USE OUR CONSULTING FOR THOSE TIME SENSITIVE TYPE ISSUES AND THE VERY, YOU KNOW, THOROUGH PLAN REVIEW. BUT THEN AT, AT BASICALLY, YOU KNOW, YOU KNOW, VERY LITTLE COST WITHOUT ALL THE BENEFITS. AND THEN IF YOU WANTED TO TRY AN ERA, MAYBE A PART-TIME ENGINEER AND SEE HOW MUCH WORK WAS THERE. AND THAT MAY BE A CHEAPER VERSION. WELL, AND WE ALSO GUY THAT'S MAKING WE CAUSE OF INCREASED ACTIVITY. WE'RE, WE'RE COLLECTING A LOT OF MONEY IN OUR CURRENT PROJECT WORKS DEPARTMENT. IT'S PAYING FOR ITSELF NOW I BELIEVE. SO WE'VE GOT THE FEES THAT ARE COMING IN UNTIL THAT, THAT HAVE ALL OFFSET. BUT YOU JUST WANNA BE ABLE TO LET EVERYBODY BE ABLE TO DO THEIR JOB. EVERYBODY NEEDS, YOU KNOW, THERE'S A LOT OF DEPART BEHIND JUST BECAUSE THEY DIDN'T HAVE THE PROPER HELPING RIGHT. HAVE ANYTHING TO DO WITH ANYTHING EXCEPT WE JUST GOTTA FIGURE OUT A WAY TO KEEP UP WITH OUR GROWTH SOMEHOW FOR THE FUTURE. AND THAT, THAT'S HARD TO DO. SO TO WRAP THIS UP, WE'RE GONNA BUDGET $50,000 FOR A COUNTY ENGINEERS 50 40, I'M SORRY, 40,000 I DOWN. HE GOES UP $40,000 AND THAT PERSON WILL NOT BE HIRED UNTIL LATER IN THE YEAR WHEN WE EXPECT ARE AT THAT POINT. UH, AND THEN WE WILL CHANGE THE NAME OF THE PUBLIC DEPARTMENT IS A DEVELOPMENTAL DEPARTMENT OR DEVELOP DEVELOPMENT SERVICES, [00:45:01] DEVELOPMENTAL SERVICES. WE WILL CONTINUE MR. HUGHES, WE'LL CONTINUE THE COUNTY CLERK, UH, AT HER STAFFING THAT SHE CURRENTLY IS RECEIVING FOR THE OVERSIGHT OF THE, UH, PROCESS THAT WE'RE CURRENTLY INVOLVED IN. AND THAT WILL BE FOR THE ENTIRE YEAR. OKAY. NOW DOES THAT GET THAT KIND OF WORK? AND WE HAD, WE NEEDED TO HAVE THIS DISCUSSION. IT'S GOOD. YEAH. DID YOU HAVE SOMETHING IN THAT TOO? NO. NO. ALRIGHT. NOW THE NEXT THING I'D LIKE TO UH, MENTION THAT WE'VE NOT DONE AT THIS POINT IN TIME IS THE, UH, MACHINES FOR THE, UH, VOTING, UH, PROCESS THAT WE'RE GOING TO GO THROUGH. BRENDA, DO YOU UH, I KNOW THERE'S, THE LITIGATION IS GOING ON AND UH, YOU GOT THE SAME EMAIL I DID OVER THE WEEKEND AND UH, THERE'S HOPING TO BE A RESOLUTION OF THAT. I THINK PRETTY SOON. UH, THE, THE MACHINES RIGHT NOW FOR THE NOVEMBER ELECTION, I THINK IT'S BEEN DETERMINED THAT WE'RE GOING TO CONTINUE TO USE OUR OLD MACHINE. YES, SIR. OR MARK. WELL AS FAR THE NOVEMBER ELECTION, WE'RE GONNA USE THE OLD MACHINES, RIGHT? YES SIR. OKAY. AND SO WE ARE GOING TO NEED TO UH, BUDGET FOR UH, THE NEW MACHINES THAT I BELIEVE THERE COULD BE A THREE YEAR LEASE PURCHASE SORT OF THING THAT WE COULD DO WHICHEVER FIRM WE DECIDE TO GO WITH. DO YOU HAVE ANYTHING THAT YOU ADD? I DON'T HAVE ANYTHING NEW. NO SIR. OKAY. SO THAT MONEY IS NOT IN THE BUDGET. UH, IF, AND I DON'T THINK THERE'S ANY WAY WE COULD GET THOSE MACHINES PURCHASED OUT OF THE CURRENT YEAR BUDGET, EVEN THOUGH I THINK WE'RE GONNA HAVE SOME AVAILABILITY OF FUNDS TO DO THAT. UH, AND GET THEM ON, GET THEM HERE. I MEAN THAT'S THE OTHER THING. GET YEAR BY OCTOBER THE FIRST. SO WE ARE GOING TO HAVE TO COME BACK AND SOMEHOW WE MAY HAVE ENOUGH MONEY CONTINGENCY OR SOMETHING LIKE THAT. FIRST PAYMENT MAY NOT BE DUE 20 18, 7 18 OR 19 BUDGET, WHICH WILL BE THE NEXT YEAR BUDGET. UH, BUT THAT IS SOMETHING THAT'S NOT IN BUDGET CONTINGENCY VOTING EQUIPMENT AND PLACE. OKAY. JUST ADD THE ACCOUNT. STILL DON'T HAVE ANY IDEA WHAT THE COST GET. WELL, BRENDA, THE COST OF THE, AS FAR KNOW YOU TALKED TO, THERE'S A LITTLE COMPETITION GOING ON NOW, WHICH IS A GOOD THING. YEAH. SINCE WE GOT MORE THAN ONE VENDOR. YEAH. AND I DIDN'T BRING IT, I'M SORRY. BUT UH, I KNOW THE ONE THAT'S GOT LIKE LOW 1% INTEREST ON THE LEASE PURCHASE. THAT'S HARD. THAT'S GOOD. AND THE, UH, THE OTHER ONE IS NOT, UM, THAT NIGHT, YOU KNOW, THAT GOOD ON, ON THE UM, VOTING MACHINES. BUT IT JUST DEPENDS. AND IT SEEMS LIKE OUR UH, TAXPAYERS AND OUR VOTERS LIKE THE MACHINE THAT HAD THE PAPER BALLOT THAT YOU CAN PUT INTO THE LITTLE MACHINE AND WHICH I THINK IS VERY, VERY NICE. BUT WE'RE STILL, WITH THEM BEING IN LITIGATION, IT'S JUST KIND OF HARD TO TELL. THAT'S PRETTY KIND MESSED UP. ANY IS THIS STILL GONNA HAVE TO BE, THIS IS GONNA HAVE TO BE BID OUT, CORRECT? YES SIR. CORRECT. UM, YES MA'AM. YEAH. AND UH, I THINK THAT ONE OF THE VENDORS, WE, WE HAD ONE OF THE PRODUCTS HERE FROM ART, I BELIEVE THE OTHER VENDOR WANTS TO COME AND DEMONSTRATE THEIR MACHINE. WE SET A DATE, WAS IT 29TH MAYBE 29TH? YEAH. NEXT, NEXT, NEXT WEEK. NEXT YOU HAVE A COMMISSION REPORT ON 28TH AND THEN THE 29TH THEY'LL BE SETTING UP THE MACHINES. I THINK BRENDA'S GONNA GET IN TOUCH WITH ALL INVOLVED PARTIES JUST SO YOU CAN SEE HOW THIS MACHINE WORKS. THAT IS THE ESSC OR SOMETHING. AND, AND WHEN SHE SAID, WHEN YOU SAY PAPER, BUT YOU'RE TALKING MORE OF A RECEIPT THAT ACTUALLY PRINTS FROM YOUR ELECTRONIC THING AND THEN KICK IT INTO THE DEAL. YES SIR. IT'S NOT SOMETHING THAT WE'RE BRINGING BALLOTS INTO. IT'S IT'S PRINTING IT RIGHT THERE ON THE SPOT. IT PRINTS THEIR DATA. AND THAT'S WHAT I THINK EVERYBODY THAT WE'VE TALKED TO IN THE, IN THE PUBLIC HEARING, WE HELD EVERYBODY REALLY INTERESTED IN HAVING A TRACKING DEVICE ON PAPER. AND THEY CAN SEE IT. WHAT THEY SEE IT, THEY CAN SEE WHAT THEY VOTED FOR IT PRINTED IT OUT. IT'S, YOU SEE BUT YOU DON'T EXPLAIN HOW IT GOES INTO THE BOTTOM. YES SIR. IN A BOX. YOU DON'T HAVE TO STAND UP. OH, IT'S OKAY. JUST HOLLER. WE UH, THE MACHINE THAT ES AND S HAS YOU, IT'S ELECTRONIC. YOU GO IN AND YOU PLACE YOUR VOTE, IT WILL GIVE YOU A LITTLE RECEIPT AND YOU CAN LOOK AT IT AND MAKE SURE THAT YOUR, UH, VOTE IS LIKE YOU LIKE IT [00:50:01] AND WHAT YOU PLANNED ON. AND THEN YOU TAKE YOUR LITTLE, UH, PAPER PAPER AND PUT IT IN THE, THERE'S ANOTHER MACHINE YOU PUT IT IN, THEY DON'T GET IT BACK. IT STAYS IN THERE. RIGHT. AND SOMEBODY WILL BE THERE TO WATCH, MAKE SURE THEY DON'T WALK OUT. THEY HAND WELL. YEAH, THEY CAN'T WALK OUT WHETHER THE VOTE WOULDN'T BE COUNTED IF THEY WALK OUT WITH THAT THING IN THEIR HAND. THEY DID NOT VOTE. SO IT COUNTED AGAIN AS THEY PUT IT IN THE BOTTOM THAT IT'S, YEAH, IT'S A, IT'S AGAINST THE LAW ACTUALLY. I WAS SAYING CARRY A PIECE OF PAPER OUT SHOWING WHAT YOU VOTED FOR. OH, I KNOW. BUT THAT DON'T MEAN THEY'RE NOT GONNA DO IT. IT SHOULD BE AGAINST THE LAW FOR YOU TO PUT IT IN A BOX WHERE SOMEBODY ELSE CAN PICK IT UP AND LOOK AT IT TOO. IT'S A LOCKED BOX THOUGH. IT'S A LOCKED, IT'S A, IT'S A, IT'S A VALID COUNTER. IT GOES THROUGH AND SCANS IT JUST LIKE DOES SCAN, IT GOES IN A LOCK BOX RIGHT AFTER THAT . SO REALLY COUNTED UNTIL IT GOES THROUGH. GOES THROUGH. YES SIR. SO YOU DIAL COUNT. I GOT TO, TO COMPLETE THE WHOLE PROCESS. OKAY. THEY, AND AGAIN, THEY'RE GOING DEMO IT NEXT WEEK. SO IF YOU HAVE, YOU KNOW, LIKE FOR EVERYBODY TO COME BY AND LOOK AT IT, WE NEED TO SEND OUT A REMINDER. YEAH. LET EVERYBODY KNOW WHEN LOOKING AT IT LIKE A THREE I KNOW YEAR OFFICE. I BELIEVE THAT'S WHAT IT WAS. SO I DUNNO IF THESE QUESTIONS ARE EVEN, IT'S NOT EVEN RELEVANT JUST BECAUSE POSSIBLE OBJECTION. SO THE WAY THAT IT ACTUALLY PRODUCES THE BALLOT IS WHAT THE LITIGATION IN BALLOT. YEAH, IT PRINTS IT BECAUSE THE OPPOSING COMPANY THAT THEY COMPETE WITH IS TRYING TO SAY IT'S MORE ELECTRONIC AND SO IT WOULDN'T QUALIFY FOR VOTING CONSOLIDATION CENTERS. RIGHT. SO IF IT GETS DEEMED NOT ELECTRONIC, THEN WE WERE TO PURCHASE IT, WE WOULDN'T BE ABLE TO USE IT. CONSOLIDATION. I KNOW ROCKWALL COUNTY'S ALREADY BOUGHT THE SYSTEM, I BELIEVE. YES SIR. THEY DON'T DO VOTING CENTERS. OKAY. THAT'S THAT'S WHAT, THAT'S WHAT THEY'RE TRYING TO GET. SOME OF THAT CHANGES IN LEGISLATION BUT YOU KNOW, IT MIGHT BE TWO YEARS BEFORE WE EVER GET IT DONE. AND MY UNDERSTANDING WITH THERESA AND UH, MS SAMPLES IS THAT IF, IF WE CAN GO BACK AND FORTH, EVEN IF WE GET QUALIFIED TO DO THE VOTING CENTERS. RIGHT. SO IF YOU GUYS DECIDED TO PURCHASE A PUBLIC LIFE, THE VOTING, THE BALLOT PRODUCING SHEET BETTER, WE COULD USE THAT. WE CERTAINLY DON'T WANNA BUY SOMETHING WE CAN'T USE. NO, NO. AND WHAT IS THE STATUS ON OUR VOTING CENTER? WELL WE HAVE, WE WE SEND IN OUR WONDERFUL PACKET OUT HERE, PUT IT IN CERTIFIED MAIL MYSELF. OKAY. SO THAT SHOULD BE DELIVERED TODAY OR TOMORROW IN AUSTIN. WE UH, EMAILED IT TO ONE PARTY AND THEN WE SENT IT TO SOMEBODY ELSE, YOU KNOW, THE ORIGINAL PACKET. UM, AND IT LOOKED VERY, VERY NICE. I'M VERY PROUD OF IT. AND THEY DID A GREAT JOB ON THIS. SO HOW LONG, WHAT WILL BE THE TURNAROUND? DO WE KNOW? WELL HOPEFULLY WE'LL HEAR FAIRLY WELL. I DON'T KNOW HOW AUSTIN WORKS FAIRLY SOON, BUT I THINK WE SHOULD HEAR FAIRLY SOON AS FAR AS AUSTIN'S CONCERNED THAT WE CAN AT LEAST BE ELIGIBLE TO DO IT FOR THIS NOVEMBER NOVEMBER'S ELECTION, WHICH IS WHAT WE WANTED TO DO WAS SINCE IT'S A SMALLER ELECTION WE CAN GET USED TO IT, YOU KNOW, GET EVERYBODY USED TO IT. BUT THE LAWSUIT KIND OF F THAT UP. YES SIR. THE PACKET LOOKS GREAT. SO IT SHOULD BE SOMETHING THAT WE THINK THE SECRETARY OF STATE HAS ALL THE REQUIREMENTS. WE'VE MET 'EM ALL AND PROVIDED ADDITIONAL INFORMATION, WELL-ROUNDED. SO WE'RE NOT EXPECTING ANY PROBLEMS FROM THE PACKET THAT WE SUBMITTED. 'CAUSE THEY DID A GREAT JOB AND THANK ALL YOU GUYS WHO SENT LETTERS TO AND ALSO ALSO THAT I KNOW JUDGE DID REALLY, REALLY, REALLY GOOD JOB. I THINK THE COOL THING IS, IS WE WILL VOTE ELECTRON ON THE NEXT ELECTION AND SOME OF THE DEMANDING OF PAPER MATH, WHICH COULD, BUT WE HAVE TO KEEP FLOWING WITH WHAT THEY'RE ASKING UNTIL YES SIR. YOU KNOW, GET THAT IT'S GONNA BE SO NICE POLLING PLACE IN BOTH. I CAN'T IMAGINE. I THINK EVERYBODY UNDERSTAND HOW WONDERFUL IT'S, ESPECIALLY IN THE CORN AREA. YEAH, THAT'S GO'S MAKE IT TOO SIMPLE. OKAY GENTLEMEN, ANYBODY ELSE HAVE ANYTHING THAT WE NEED TO DISCUSS IN REGARDS TO THE BUDGET DOCUMENT? SPENT A LOT OF HOURS PUTTING THIS TOGETHER A LOT OF TIME AND IT'S, UH, WE'RE ABLE TO, AS I SAID EARLIER, WE'RE ABLE TO DO SOME THINGS EVERYBODY PUT ON. YES MA'AM. YEAH. OH, ON THE, THE NEW TELECOMMUNICATIONS DEPARTMENT. UH, I KNOW WHEN WE WERE IN THAT MEETING, TONY BROUGHT UP THAT ON THE PHONE SYSTEM UPGRADE, HE HAD SOME PRICES. DID, IS THIS 200 [00:55:01] STILL A GOOD NUMBER OR DOES IT NEED TO BE CHANGED OR WHAT WE NEED TO GET WITH HIM AND CHECK ON THAT. WHAT I'VE ASKED HIM TO DO IS CHECK AND SEE IF WE CAN PURCHASE THOSE PHONES OUT OF THE CURRENT YEAR BUDGET, UH, AND GET THEM IN STOCK BECAUSE OF THE SALE THAT'S GOING THAT WHAT YOU'RE REFERRING TO. AND HE'S SUPPOSED TO BE WORKING WITH OUR VENDOR, UH, FROM FOUR FOUR AND, UH, MAKING SURE LISA, I THINK 50. I HAVEN'T RECEIVED ANY NUMBERS AT ALL. IAN SAID SOMETHING LIKE 43. YEAH, 43. I MEAN I, I HEARD IN THE MEETING, BUT I'VE NOT NO, NO REAL NUMBERS HAVE BEEN PRESENTED TO ME THIS, THIS TIME. ALRIGHT. WE NEED TO, WE NEED TO FOLLOW THAT. BUT I, I THINK THE TIME BEING LEAVE THAT IN THERE. IT MAY BE THAT WE DON'T HAVE THAT, SINCE Y'ALL WERE ALL AROUND IN THE DIFFERENT AREAS OF COUNTIES, UH, ONE SHALL ABOUT THIS BUDGET. Y'ALL NEED TO TELL THE PEOPLE TO PLEASE LAY OFF AND NOT BUY STUFF TILL JANUARY. WE HADN'T HAD TO GO BORROW MONEY YOU DON'T WANT FOR THE FIRST THREE MONTHS UNTIL TAX MONEY COMES AND WE'RE TRYING KEEP, THAT'S WHAT WE'VE ALWAYS DONE. IT'S EMERGENCY. YOU KNOW, YOU CAN'T DO NOTHING. ANYWAY, BRENDA YES. TALKING ABOUT OUR TAX MONEY, UH, TALKING TO PEREGRINE, UH, THEY'RE THE ONES THAT'S GONNA SEND DOWN OUR STATEMENTS. THEY'VE SENT ME A PROOF FOR THE ENVELOPES AND STUFF. WE'RE TRYING TO GET EVERYTHING READY. SO AS SOON AS WE GET EVERYTHING WE NEED FROM ALL THE ENTITIES AND WE CAN GET THOSE TAX STATEMENTS OUT, MY GOAL IS TO GET THEM OUT BEFORE ON TIME. BUT IT'S FINE. SOME, SOME OF THE PROBLEMS I KNOW WE'VE ENCOUNTERED IN THE PAST, AND I'M SURE YOUR, YOUR UH, FOLKS HAVE NOTED THIS IS SOME OF THE, UH, SPECIAL UTILITY DISTRICTS, THEY DON'T GET THEIR INFORMATION TO US. YES SIR. AND, UH, THAT'S, UH, THAT'S AND MAYBE SOME GOVERNMENTAL ENTITIES TOO, BUT, AND THEY'RE GOVERNMENTAL ENTITIES, BUT FOR SOME REASON THEY'RE ALWAYS SLOW TO GET THAT TO US. I GUESS YOU'RE YES SIR. WE'RE BE TALKING TO YES SIR. AND I'D LIKE TO, ON THE NEW CONTRACTS AND STUFF, I WOULD LIKE TO MAKE SURE THAT WE PUT IN THERE, UM, LIKE I THINK THEY HAVE UNTIL SEPTEMBER 29TH TO GET THAT TO US. I WOULD LIKE TO HAVE THAT IN THERE. UH, YOU KNOW, LIKE SEPTEMBER 1ST. YES, I AGREE. AND I MEAN THEN, YOU KNOW, THEN WE COULD PENALIZE THEM OR THEY'LL HAVE TO SEND THEIR OWN OUT. WELL I DON'T KNOW IF I CAN DO THAT OR NOT, BUT THAT'S, WELL THE PROBLEM ON SEPTEMBER 1ST, UH, WE'RE NOT GONNA ACTUALLY ADOPT OUR TIME. DON'T YOU REMEMBER ANGIE? SEPTEMBER THE 11TH. THE 11TH. WE'RE GONNA DO THE 15TH THEN. OKAY, WELL, I MEAN WE HAVE TO HAVE ALL THESE HEARINGS YES. AND ALL THAT AND WE'LL DOCK THE BUDGET NEXT WEEK. NOT PEN. YEAH, NO, NO, NO, NO, NO, NO, NO. WE'RE, I MEAN THAT'S THE PROBLEM. AND UH, YEAH, I KNOW. BUT, BUT THOSE GUYS WAIT UNTIL THE LAST, I MEAN THESE VERY LAST MINUTE. RIGHT. AND THEN THERE WERE SOME OTHER ISSUES TOO. HE'S GOT SOME TIMELINESS. BUT, UH, THAT IS MY NUMBER ONE GOAL THIS YEAR IS TO GET THOSE GRASSES OUT ON TIME. ONE OF THE OTHER THINGS THAT I NEED TO THROW OUT IS THAT, UH, OUR RETIREMENT SYSTEM FOR THE TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM IS GETTING IN BETTER SHAPE, YOU KNOW, BECAUSE OF THE INVESTMENTS THAT THEY'VE HAD, UH, MADE AND JUST BECAUSE OF THE OVERALL ECONOMY. BUT, UH, RIGHT NOW THE PEOPLE THAT ARE RETIRED, THE ONLY, THERE'S NOT A COST OF LIVING ADJUSTMENT ON THAT RETIREMENT SYSTEM AND THE ONLY, UH, COST, UH, THE ONLY INCREASE THEY GET OR THEY RECEIVE IS IF THE COURT APPROVES TO PUT MORE MONEY INTO THE RETIREMENT SYSTEM. I'M NOT SURE THIS IS GOING BE THE YEAR THAT WE'RE GOING ABLE TO DO THAT. UH, BUT SOME OF 'EM HAVE KIND OF MENTIONED THAT, UH, MORE RECENTLY, YOU KNOW, I GUESS YOU READ ABOUT THE INCREASED FUNDING THAT WE HAVE. BUT, UH, THAT IS, THERE'S CURRENTLY NO AMOUNT SET ASIDE, UH, TO ADD TO OUR RETIREMENT SYSTEM. NOW YOU CAN DO THAT BY INCREASING THE AMOUNT WE PAY INTO IT, OR YOU CAN DO IT AT A LUMP SUM AMOUNT. YOU CAN JUST PUT A LUMP SUM, UH, DISTRIBUTION INTO THE, OUR RETIREE SYSTEM. SO YOU MAY BE GETTING SOME COMMENTS FROM SOME OF THEM, BUT I WANTED YOU TO BE AWARE OF THAT. TALKING ABOUT COST INCREASE, RETIREES. YEAH, THERE IS NO COST OF LIVING ANY, ONLY WE GIVE IS IF WE INCREASE THE AMOUNT WE PUT INTO THE SYSTEM. AND [01:00:01] YOU CAN DO THAT OVER, LIKE I SAY, YOU CAN INCREASE THE AMOUNT WE PAY OR YOU COULD DO A ONE TIME, UH, AMOUNT. YEAH. LUMP SUM AND I'M NOT SURE. POINT YOU. SO ANYBODY ELSE HAVE ANYTHING BEFORE WE ADJOURN OUT? UH, THIS, THIS WORKSHOP? IT'S BEEN A GOOD WORKSHOP. I THINK WE'VE HASHED AND REHASHED, UH, THIS BUDGET. WE GOT A LOT OF, LOT OF ACTIVITY GOING ON AND APPRECIATE EFFORTS. KAREN, YOU ANYTHING ELSE? ANYBODY GOT ANYTHING ELSE THEY WANNA SAY? OKAY. COL. A MOTION TO ADJOURN MR. MOTION. SECOND. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.