* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] UH, THIS IS THE MEETING IN BETWEEN OUR REGULAR MEETING. IT'S KIND OF STILL A REGULAR MEETING, BUT, UH, THAT WE'LL BE DOING THIS YEAR. AND, UH, SO, UH, TODAY'S WEDNESDAY, OCTOBER 4TH AT NINE O'CLOCK. WE DO HAVE A FORUM THAT IS PRESENT, UH, IF ANYBODY IS HERE THAT WISHES TO ADDRESS THE COURT ON ANY ITEM THAT IS ON THE AGENDA, UH, FORM THAT CAN BE FILLED OUT AND PRESENTED TO THE, UH, COUNTY CLERK. AND WE NEED TO DO THAT BEFORE THE, BEFORE WE GET INTO THE AGENDA. SO, UH, THAT BEING SAID, I'VE ASKED, UH, COMMISSIONER BARBER TO GIVE THE INDICATION AND THEN WE'LL HAVE, UH, . PRAY WITH ME. PLEASE PRAY. HEAVENLY FATHER, I WANNA THANK YOU FOR THIS DAY AND WE MAY COME TOGETHER AND DO THE WORK THAT NEEDS TO BE DONE FOR THIS COUNTY AND THE GOOD PEOPLE OF IT. WE WANT TO ASK YOU TO PLEASE BE WITH THE, UH, FAMILIES OF THE PEOPLE THAT WERE LOST AND INJURED IN THE RECENT, UH, INCIDENT IN LAS VEGAS. AND, UH, ASK YOU TO BE WITH US ALL WHILE WE'RE HERE TO DO THE JOB THAT WE NEED TO DO FOR THESE FINE PEOPLE IN THIS COUNTY. BLESS US ALL AND KEEP US SAFE, AND ESPECIALLY BE WITH OUR FIRST RESPONDERS AND, UH, ALL OF OUR MILITARY PERSONNEL. IN JESUS NAME WE PRAY. AMEN. I PLEDGE, PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE. LIBERTY, LIBERTY, JUSTICE FOR ALL HONOR, EARTH, TEXAS. ONE UNDER GOD, ONE AN INDIVIDUAL WANTED TO ADDRESS THE COURT MIGHT SIGNED. OKAY. ALRIGHT. UH, I DON'T HAVE ANYTHING IN THE WAY OF, UH, ROUTINE CORRESPONDENCE. SO WE WILL MOVE INTO, UH, THE CONSENT AGENDA AND, UH, WE'VE ALMOST COMPLETED THE ENTIRE ALPHABET. PUT ALL THOSE THINGS ON THERE. WE WOULD'VE HAD TO COME BACK WITH A DIFFERENT ALPHABET OR SOMETHING. BUT, UH, ALL OF THESE DEAL, UH, WITH THE CITY OF OAK GROVE AND THEY'RE ALL IN, UH, PRECINCT ONE. AND, UH, I BELIEVE, UH, UH, COMMISSIONER HUNT HAS, UH, WORKED THROUGH THESE AND WE, UH, IT'S MY UNDERSTANDING WE HAVE A DEPOSIT. UH, YES. SO, UH, UNLESS SOMEBODY OBJECTS, I'M NOT GOING TO READ THROUGH EACH ONE OF THESE. THEY'RE PRINTED HERE. UH, I THINK WE CAN, UH, LOOK AT THAT. YOU, YOU, YOU'LL SEE THERE ARE DIFFERENT AMOUNTS FOR DIFFERENT PROJECTS. UH, UH, BUT I WOULD ASK IF ANYBODY HAS ANY QUESTIONS OR, OR COMMISSIONER YOU MADE THEM TO MAKE A STATEMENT. I THINK THIS IS OUR FIRST, YOU'RE THE FIRST ONE, UH, THAT WE'RE ACTUALLY USING THE NEW PROCEDURE ON. SO, WELL ACTUALLY THE, THE PROCEDURE, I GUESS STEVE HAD USED IT WITH, UH, THE SCHOOL AND CORN. OH, IT WAS SOMETHING SIMILAR TO THIS. YEAH. BUT, UH, WHAT WE DID IS WE BROKE DOWN EVERY PROJECT AND IT'S ALL INDIVIDUALIZE AS WE COMPLETE OUR PROJECT, WE, THE COUNTY GETS REFUNDED FOR THAT PROJECT. IT'S JUST A BETTER WAY TO MANAGE IT. AND, UH, WE'VE HAD SOME PROBLEMS IN THE PAST TRYING TO, I WAS REALLY LOOKING FORWARD TO READ ALL THESE YEAH, I WAS GONNA MAKE MY DAY. YEAH. IT'S JUST EACH INDIVIDUAL ROAD AND THEN THAT WAY IF THE WEATHER DOES SET IN AND, AND WE DO NOT FINISH ALL OF THEM, THEN THEY HAVE AN ACCURATE ACCOUNTING AND WHAT WE'VE DONE, WHAT WE HAVEN'T DONE SO WELL, IT LOOKS LIKE YOU'VE DONE A GOOD JOB WITH THE LINE AND ALL THE DIFFERENT PROJECTS AND THERE'S NO, NO QUESTIONS THAT, OR ANYTHING THAT I SAW THAT REQUIRED ANY SORT OF EXPLANATION. I THINK IT'S ALL, ALL THERE. BLACK AND WHITE. ANYBODY HAVE ANY COMMENTS? GOOD? NO. OKAY. I'LL THEN A MOTION TO APPROVE THE CONSENT AGENDA AS PRINTED MOTION. SECOND. OKAY. WE HAVE A MOTION FROM COMMISSIONER BORROWING OR SECOND FROM COMMISSIONER HUNT. ALL IN FAVOR SAY A OPPOSED ITEM NUMBER THREE IS TO DISCUSS AND CONSIDER AMENDING THE PURCHASING POLICY TO INCORPORATE USE OF LOCAL GOVERNMENT CODE 2 62 0.245 FOR NO BIDS OR NONRESPONSIVE BIDS, UH, RECEIVED. AND THIS I YOU HAVE ON THAT FOR US? YES SIR. WE'D LIKE TO, UH, UTILIZE THE LOCAL GOVERNMENT CODE 2 62 0 2 4 5 IN, UH, RESPONSE TO NO BIDS AND NON-RESPONSIVE BIDS RECEIVED FOR SOLICITATION OF BIDS. [00:05:01] THAT WAY WE HAVE AN AVENUE IF THIS EVER HAPPENS, WHICH IT HAS HAPPENED AND EVER HAPPENED GOING FORWARD, THAT WE DO HAVE AN AVENUE THAT DOESN'T HOLD UP PROGRESS. AND I BELIEVE YOU ARE ALL PROVIDED LAST WEEK WITH A COPY OF THE VERBIAGE IF YOU'D LIKE. I DO HAVE COPIES FURTHER. ANYBODY WANTS GOOD. THAT IS MY RECOMMENDATION THAT WE ADOPT THAT. I BELIEVE THIS WILL LET US MOVE FORWARD WITH THE PROJECT DOWNSTAIRS TALK. I KNOW REBECCA AND KAREN BOTH REVIEWED IT AND I THINK EVERYBODY FEELS GOOD ABOUT IT NOW. IT'S JUST A MATTER OF GETTING IT DONE. SO, UH, STARTED ON, I'LL MAKE MOTION. ALRIGHT, WE HAVE A MOTION FROM COMMISSIONER ALLEN. DO WE HAVE A SECOND? SECOND MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. THOSE OPPOSED? DO YOU WANT ME TO COVER THE ADDENDUM NOW OR? YEAH, LET'S GO AHEAD AND DO THAT. UNFORTUNATELY HONOR, I FORGOT TO PUT, UH, ON THE, UH, THE ONE ITEM I HAVE ON THERE IS THE P PAYMENT. OH, I DON'T, YEAH, I DON'T HAVE THAT. NO, THERE'S ANOTHER ONE. NO, WE HAVE THE ONE THAT'S FOR THE DONALDSON'S INSTRUCTION FOR PRECINCT 3, 3 13. YES. I FORGOT THAT YET. SINCE I SIGNED IT, I COULD HAVE IT HERE. YES. ALRIGHT, THIS IS TO DISCUSS AND CONSIDER REPAIR OF COUNTY ROAD THREE 13, LOCATED IN PRECINCT NUMBER THREE IN THE AMOUNT OF $71,743 AND 41 CENTS USING SOLE SOURCE VENDOR NUMBER NASQ CHIP LOCK MATERIAL DONALDSON CONSTRUCTION. YES, SIR. WE APPROVED TWO OTHER OF THESE WITH THE SAME VENDOR USING THE SAME SOLE SOURCE, UH, DOCUMENTS THAT WERE APPROVED BACK IN JULY. UM, THAT'S PRESENTED BY COMMISSIONER BARBER FOR THIS REPAIR, WHICH IT EXCEEDS A $50,000 AND ALSO, YOU KNOW, BEING SOLE SOURCE IT WOULD NOT HAVE TO BE. RIGHT. AND THIS IS THE PRODUCT HERE USED, UH, PREVIOUSLY IN YEAR SEEING. YES, WE'RE, IT'S JUST WORKING OUT. GREAT. GOOD. OKAY. ANYBODY HAVE ANY, ANY QUESTIONS? WE USED, WE HAD TWO ROWS WITH THE SAME PRODUCT AND SOMEONE TORE UP ONE OF 'EM AND WHEN THEY COME TO DO HIS ROAD COME AND REPAIR DAMAGE, SO, AND NO CHARGE. SO IT'S A VERY GOOD COMPANY TO DO BUSINESS WITH AND PRODUCT. OH YEAH. PEOPLE ARE HAPPY WITH IT. UP TO A, SOME PEOPLE THINK WE'RE PAVING THE ROAD WHAT THEY THINK TO EXPLAIN TO ME THAT'S NOT WHAT IT'S, BUT NO, BECAUSE EVERYBODY SAYING, WELL ARE YOU GONNA PAVE OUR ROAD? LIKE YOU DID THAT ROAD, SOMEBODY USED A DISC TO MOTION. MIKE, NEXT TIME WE PICK UP , DO WE HAVE A MOTION TO CONSIDER THIS, UH, OUT HARBOR ANY DISCUSSION? ALL IN FAVOR SAY A OPPOSED. THANK YOU. ALRIGHT, NOW LET'S GO BACK TO THE OTHER MAIN AGENDA AND UH, SO LET'S GO TO ITEM FOUR AND I'M GONNA, THIS IS THE ONE THAT WHERE, UH, WE FAILED TO INCLUDE THE CLAIM PAYMENT AND SO WE ISSUED A SECOND ADDENDUM AND ALSO WERE IN A SEVEN TWO HOUR PERIOD. WE WENT AHEAD AND, UH, ALREADY BEHIND THE SEVEN TWO HOUR PERIOD DURING EMERGENCY NOTIFICATION. SO LET'S GO AHEAD AND DO THE ADDENDUM, UH, FIRST AND UH, THAT WAS OUT ON NUMBER ONE ON THE, UH, SECOND THAT WENT OUT APPROVED CLAIM FOR PAYMENT. AND UH, AGAIN, I'VE JUST EXPLAINED THIS, UH, WAS INADVERTENTLY LEFT OFF. I TAKE RESPONSIBILITY FOR THAT, UH, AND UH, SHOULD, UH, UH, MAKE SURE WE GET THE BILLS PAID. SO WE DON'T HAVE ANY, UH, ANY UH, LAY CHARGES OR ANYTHING. SO, UH, MR. MCCLOUD, WOULD YOU LIKE TO GIVE US, UH, YES SIR. YOUR CLAIMS YOU'RE PAYMENT ARE $628,237 AND 8 CENTS. UM, 287,000 OF THAT IS THE ESCROW EDGE WATER. THAT'S WHY IT'S SO EXPENSIVE. THE REST OF 'EM ARE, UM, MOSTLY UTILITIES AND UH, THE LAST QUARTERLY PAYMENTS THAT SOME OF THE ENTITIES [00:10:01] THAT WE TRANSFER. OKAY. SO YOU HAVE THAT AS AN ITEM. DO WE HAVE ANY, ANY QUESTIONS ABOUT ANY OF THE BILLS WE'VE ALL BEEN PROVIDED? THAT OF COURSE AS NORMAL. SO ANYBODY HAVE ANY QUESTIONS? MOTION? I HAVE A MOTION NOW FROM COMMISSIONER ALLEN THAT WE APPROVE FOR PAYMENT SECOND, UH, FROM, UH, COMMISSIONER PHILLIPS DISCUSSION. SAY, AND, AND THEN NOW BACK TO THE REGULAR AGENDA. UH, DISCUSS ITEM NUMBER FOUR AND CONSIDER APPROVING THE PAYROLL FOR OCTOBER 6TH, 2017. THAT'S PRETTY IMPORTANT. WE WANTED TO, UH, GO AHEAD AND HAVE THAT ON FOR THIS TIME. SO, UH, PAYROLLS AND BENEFITS ARE IN THE AMOUNT OF 1,000,030 $9,230 AND 90 CENTS. OKAY. AND I BELIEVE THIS WAS, UH, THE LAST PAYROLL OUT OF THE OLD BUDGET. IS THAT YES, SIR. OKAY. BE BIGGER. YEAH. MORE, MORE MONEY. MORE MORE MONEY GOING OUT. OKAY. DO I HAVE A MOTION TO APPROVE ITEM NUMBER FOUR? I'LL MAKE THAT WE HAVE A MOTION FROM COMMISSIONER PHILLIPS. DO WE HAVE A SECOND? MR. BARBARA SECOND THAT MOTION? ANY OTHER DISCUSSION? ALL IN FAVOR SAYING AYE. I HAVE THOSE POLLS. AND THEN NUMBER FIVE IS TO DISCUSS AND CONSIDER THE FINAL PLAT FOR PHASE TWO FOR THE EDGEWATER UH, SUBDIVISION. I MAKE MOTION. OKAY. ALRIGHT. WE HAVE A MOTION TO TABLE, UH, FROM COMMISSIONER ALLEN AND A SECOND FROM COMMISSIONER PHILLIPS. UH, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. OPPOSED? HAVE A MOTION TO ADJOURN THIS MEETING? YES, SIR. MOTION, SECOND. MOTION. ALL IN FAVOR? A CUP DIDN'T, NOT AS GOOD AS A BAG. HONORABLE IN OF YOUR NAME IS ALWAYS A. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.