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DRIVE.UH, WE WELCOME EVERYBODY ON THIS BEAUTIFUL DAY HERE TODAY AND REGULAR SPECIAL MEETING OF THE COURT.
I DON'T WHETHER IT'S SPECIAL NOW OR IF IT'S STILL A REGULAR MEETING, I GUESS SPECIAL WHATEVER IT WAS.
TODAY'S WEDNESDAY, NOVEMBER THE EIGHTH, 2017.
IT'S NINE O'CLOCK IN THE MORNING AND WE'RE HAVING A, UH, MEETING OF THE COMMISSIONER'S COURT.
UH, COMMISSIONER BARBER, UH, IS RECOVERING FROM SURGERY AND HE WILL NOT BE HERE THIS MORNING.
SO WE'LL GO AHEAD AND CALL THE MEETING TO ORDER.
AND THE UH, FIRST ITEM IS NUMBER TWO.
THAT IS TO DISCUSS, CONSIDER APPOINTING OUR NEW 9 1 1 GIS COORDINATOR.
IS THAT PRETTY CLOSE? PRETTY CLOSE.
UH, AS FLOOD PLAIN ADMINISTRATOR TO REPLACE GELMAN WHO SERVED IN THAT ROLE FOR THE LAST 30 YEARS, AND GEORGE, I'LL LET YOU DO THE INTRODUCTIONS HERE IF YOU'D LIKE.
SO WE, UH, IT'S REALLY HARD TO FIND A GOOD GIS GUY.
YOU KNOW, WE KIND OF PARTNERED WITH THE COD AND WE TOOK SOME OF THEIR FOLKS AND WE INTERVIEWED.
THEY'RE INVOLVED IN THE PROCESS.
AND SO JEFFREY, UH, HAS A DEGREE FROM ETD AND GEOGRAPHIC GEOSPATIAL INFORMATION SYSTEMS AND UH, KIN.
AND I THINK YOUR ROOMMATE WAS, IS NOW WORKING IN DALLAS COUNTY AT THE APPRAISAL OFFICE.
SO HE HAS THE EXPERIENCE AND THE TRAINING AND SO ON AND REALLY DOING A GREAT JOB SO FAR.
AND HE NEEDS TO ASSUME THE OTHER ROLE, WHICH IS FLOODPLAIN, YOU KNOW, THIS THE RAIN EVEN AGAIN, YOU KNOW, WE GET CALLS FOR SERVICE, WE CHANGED THE WAY WE DO IT NOW.
YOU KNOW, ORIGINALLY THE FLOODPLAIN GUY WOULD BE ON HIS OWN, BUT NOW WHEN WE HAVE A COMPLAINANT SAYS WE'RE A CRIMINAL, WE'LL RUN UP TO THE SHERIFF'S OFFICE AND WE'LL MAKE THE FIRST CALL FOR SERVICE.
WE'LL GO FROM THERE AND THEN WE WILL FOLLOW UP AND YOU KNOW, AS THE EXPERT WITNESS, HE WILL MAKE THE JUDGMENT CALL.
HE WILL SEE IF HE'S, WHAT THE BASE BLOOD ELEVATION IS.
IF THIS ONE WHERE FEMA'S ALREADY DESIGN MADE THE DESIGNATION OR HE'LL HAVE TO ACTUALLY DO THAT, HE'LL HAVE TO, IF IT'S AN E, IT A ZONE A OR I FORGET WHICH ONE IT IS, ZONE A HE'LL.
HE'LL USE HIS TOOLS TO DETERMINE IF THEY ARE AT WORK ABOVE WHAT THEY NEED TO DO TO PROPERLY BUILD THE STRUCTURES.
AND HE'S JUST GONNA ENGAGE, BY THE WAY, HE'S BEEN IN A PART-TIME ROLE A LITTLE BIT LESS.
HE'S STILL WITH US, YOU KNOW, KIND OF BRINGING HIM UP TO SPEED ON WHAT WE'RE DOING.
SO INSTEAD OF A HARD, YOU KNOW, GO WITH IT, HE'S KIND OF DID DONE ABOUT A MONTH LONG TRANSITION.
SO WHY DON'T YOU TELL US A LITTLE BIT ABOUT YOURSELF? UM, WELL I'VE ACTUALLY ENJOYED WORKING SO FAR.
UM, GETTING INTO THE COUNTY, TALKED TO SEVERAL, TALKED TO JAKE.
YEAH, I'VE TALKED TO MO, I'VE TALKED TO SEVERAL PEOPLE IN THIS, UH, ROOM.
SO I FEEL VERY CONFIDENT AND, UH, TALKING TO Y'ALL IN UH, HAVING THE RIGHT INFORMATION GATE HAS DONE A GREAT JOB.
UH, GETTING ME PROCESSING, UH, GETTING ME CAUGHT UP VERY WELL.
I MEAN, JUST IN THE MONTH BEING HERE I FEEL, I THINK A LITTLE MORE CONFIDENT THAN I SHOULD, BUT, UM, STILL A LEARNING PROCESS.
UH, AND THEN, UM, THAT'S BASICALLY ABOUT ALL I CAN SAY
AND I THINK THE BIGGEST BENEFIT TO JEFFREY IS HE'S BILINGUALS.
SO WHEN PEOPLE COME THROUGH THE DOOR, YOU CAN SPEAK SLOWLY, FINISH.
SO, AND YOUR MOM IS A DOCTOR? DOCTOR? SHE'S A DOCTOR.
UM, AND MY DAD HAS HIS OWN LITTLE BUSINESS AS SO, UM, TRY TO, TRY TO KEEP GOOD WELCOME ABOARD.
AND UH, I THINK WE'VE ALL KIND OF REALIZED OVER THE LAST FEW YEARS, ESPECIALLY SINCE THE GROWTH HAS PICKED UP IN THE COUNTY, LIKE IT IS HOW IMPORTANT THIS POSITION IS.
AND SO, UH, WE'RE GLAD TO, GLAD TO HAVE YOU.
SO ANYBODY HAVE ANY QUESTIONS? SO JEFFREY, IS GABE STILL WITH US? IS HE RELEASED OUR TIME? OUR TIME? OKAY.
KIND, UH, ADVISORY CONSULTANT.
SO HE NEEDS TO ASK SOMEONE TO GO THROUGH HE SO NEEDS GOOD.
PUTS IN A FEW HOURS EVERY WEEK OR SO.
DO I HAVE A MOTION REGARDING ITEM NUMBER TWO? I A MOTION? THANK A MOTION COMMISSIONER ALLEN, COMMISSIONER PHILLIPS SECOND MOTION.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
UH, THREE IS TO DISCUSS AND CONSIDER APPROVING AND UPDATING THE CALIN COUNTY, UH, PERSONNEL POLICY MANUAL REGARDING MILITARY LEAVE.
AND UH, YEAH, WE HAVE DONE THAT AND I, I APOLOGIZE IN ADVANCE.
I FORGOT MY EXTRA COPIES ON THE COPIER DOWN THERE.
NO, UM, WHAT I DID WAS MARY ACTUALLY SPOKE WITH OUR TAC REP AND GAVE THEM ADDITIONAL COPY OF OUR POLICY THAT WE UPDATED.
THEY HAD A FEW ADDITIONAL CHANGES SO WE TURNED AROUND AND PUT IT BACK ON THE AGENDA FOR YOU GUYS.
AND THE BIG ONES ARE I HIGHLIGHTED 'EM, UM, AS FAR AS THE CARRYOVER THAT WE TALKED ABOUT LAST TIME,
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UP TO THE 45 DAYS ONLY APPLICABLE TO STATE EMPLOYEES.SO WE TOOK THAT OUT AND IT'S NOT APPLICABLE TO COUNTY.
SO THAT'S AN ADDITIONAL LIABILITY THAT WE DO NOT NEED TO CARRY.
UM, THAT WAS A GREAT SUGGESTION.
THAT'S NO LONGER IN THE POLICY.
AND THEN WE CLARIFIED OUR STANDARD, OUR UM, OPERATING PROCEDURES AT THE BOTTOM ON HOW WHEN AN EMPLOYEE WHO HAS EXCEEDED THEIR 15 DAYS, IF THEY WOULD LIKE TO ELECT TO USE ANY CURRENT LEAVE THAT THEY HAVE, UM, THEY WILL NEED TO SUBMIT A WAIVER FORM TO PAYROLL SAYING THAT I AM CHOOSING TO BE PAID FROM MY ACCRUED LEAVE.
UM, BECAUSE IT'S JUST STANDARD PROTOCOL THAT WE ARE NOT ALLOWED TO SUBTRACT THAT AT ALL WITHOUT THEIR PERMISSION.
AND SO WE'RE JUST GONNA MAKE SURE THAT THAT'S, THAT PERMISSION COMES IN THE FORM OF A WAIVER FORM AND THAT IT PROCESS AND IT PROCESS A LITTLE BIT CLEARER.
UM, BUT, SO THAT'S WHAT THIS DOES.
AND IF Y'ALL HAVE ANY QUESTIONS AND I CAN GO MAKE COPIES AND I'M, I'M SORRY FOR THAT.
ARE, ARE WE GONNA HAVE Y'ALL GONNA PRODUCE THAT WAIVER FORM SO WE CAN HAVE THAT POLICY TO YES.
TO GIVE THEM THAT GUIDANCE? UM, I'M GONNA LEAN ON UH, HR AND PAYROLL TO HELP DEVELOP SOMETHING THAT WORKS FOR THEM.
I CAN CERTAINLY HELP SEND THEM SOMETHING AND THEN SEE IF IT WORKS.
UM, BUT SINCE THEY'RE GONNA BE THE ONES THAT HAVE THAT FORM, I WANT IT TO WORK FOR THEIR DEPARTMENT.
DOES TECH NOT HAVE ANYTHING THEY COULD ASK FOR US? THEY MAY HAVE SOMETHING THEY UM, WERE THE ONES WHO KIND OF INVENTED THE WAIVER CONCEPT.
YEAH, BUT I'M NOT SURE IF IT IS.
IT'S DIFFERENT FOR EVERY COUNTY.
I MEAN YOU DON'T KNOW IF HR IS PROCESSED IN YET OR IF PAYROLL.
SO WE'LL JUST MAKE IT FIT FOR US AND I THINK THAT'LL WORK WITH US.
BUT I KNOW SHERIFF'S DEPARTMENT IS ONE THAT HAS A LOT OF PEOPLE USUALLY THAT ARE SUBJECT TO THIS.
SO YOU'RE PROBABLY, I JUST WANNA MAKE SURE WE GOT A, A GOOD STANDARD FORM AND NOBODY JUST SEND THEM A LETTER OR SOMETHING LIKE THAT.
UM, IT SHOULD BE TRACKED IN PAYROLL SO THAT THEY KNOW WHEN SOMEONE HITS THAT 15.
I'M NOT SURE IF PAYROLL OR HR, WHOEVER IS GONNA BE DOING THAT, BUT AT THAT POINT THEY NEED TO KNOW OKAY, YOU'RE CALLING THAT EMPLOYEE DURING THAT UH, NEXT PAY CYCLE AND SAYING YOU'VE GOTTA SUBMIT THIS FORM IF YOU WANT TO USE THAT ACCRUED TIME OR NOT.
IT WOULD BE AN HR FUNCTION 'CAUSE THEY'RE THE ONES OVER MAINTENANCE.
HOW MANY, HOW MANY DO YOU HAVE? DO YOU KNOW THAT'S, WE'RE WORKING ON GETTING A TOTAL FOR THAT FROM LAST WEEK.
I DON'T HAVE ANY, I DON'T KNOW.
DO YOU KAREN, ARE THERE ANY OTHER NATIONAL GUARD PROCEDURAL THINGS THAT WE NEED TO ADDRESS SINCE IT'S BACK UP AGAIN? NOT THAT I CAN THINK OF.
THE MOMENT, I MEAN LIKE YOU SAID, THERE'S VERY FEW PEOPLE.
YOU NEVER KNOW THAT YOU'RE GONNA HAVE TO HAVE SOME KIND OF PROCEDURE UNTIL SOMETHING FALLS THROUGH THE CRACK WHEN IT'S A SMALL MINUTE AMOUNT OF PEOPLE THAT IT AFFECTS.
SO THIS IS MORE LIKE A CLEANUP AND JUST MAKING SURE WE KEEP IT FROM HAPPENING AGAIN AND WE DO IT LEGAL.
PURPOSE OF THAT'S THE PURPOSE POLICY.
I APPRECIATE HR AND I APPRECIATE UH, THE UH, ATTORNEYS WORKING ON YOU.
ANYBODY HAVE ANY QUESTIONS? SO BEFORE I HAVE A MOTION ON UH, ITEM NUMBER THREE, I'LL MAKE MR. PHILLIPS MAKES THAT MOTION.
DO I HAVE A SECOND? I'LL SECOND.
ITEM NUMBER FOUR IS TO DISCUSS, CONSIDER APPROVE LINE ITEM TRANSFERS.
UH, YOU GOT SOME EMAILS FROM CHUCK SOME UPDATES AND UH, HE UPDATED THE FORM AND UH, CHANGED IT A LITTLE BIT TO MAKE IT A LITTLE BIT EASIER TO READ.
SO REALLY NOTICE IT REALLY QUICK.
MY INTENTION WAS TO, WHEN I GO BACK, CALL HIM IN THE OFFICE AND TELL HIM THE COMMISSIONER'S COURT DOESN'T LIKE THIS.
AND I WAS LOOKING AT IT, WHY ARE WE TRYING TO TRANSFER THIS FIRST MONTH BACK DOWN? OKAY, THAT MAKES SENSE.
I'M THINKING MAN, THIS DOESN'T MAKE ANY GOOD SENSE.
YEAH, THIS, MOST OF THIS HAD TO DO WITH 2017.
AND WE'VE KIND OF CHANGED IT UP WHERE I USED TO GO IN AND COVER EVERY LINE ITEM THAT WAS OVER BUDGET ON THE EXPENDITURE SIDE AND MOVED MONEY.
AS LONG AS THE DEPARTMENT ITSELF IS NOT OVER BUDGET, I'M NOT CHANGING IT.
'CAUSE THAT JUST KEEPS US FROM HAVING TO DO ALL THOSE ENTRIES AND SUPPLY YOU WITH A 50 PAGE DOCUMENT FOR YOU TO APPROVE ALL OF THEM.
SO UNLESS THE WHOLE DEPARTMENT WENT OVER BUDGET, ACCORDING TO
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UM, OUR OUTSIDE AUDITORS, I HAVE MADE THEM SEND IT TO ME IN WRITING.NOW IF YOU CHANGE THE PROCEDURE OF HOW YOU ADOPT THE BUDGET, THAT COULD AFFECT IT.
BUT AS RIGHT NOW THE WAY WE HAD Y'ALL ADOPT THE BUDGET, WE DON'T HAVE TO DO IT THAT WAY.
WELL I'M JUST LETTING YOU KNOW 'CAUSE IN THE FUTURE IT COULD IF IT HAD A DIFFERENT COURT AND THEY WANTED A DIFFERENT KIND OF CONTROL STRUCTURE.
BUT DID ANYBODY HAVE ANY QUESTIONS OVER THE LINE ITEM TRANSFERS? NO.
I LIKE THE NEW, YEAH AND I ALSO SOMEWHAT RELATED TO THAT IS THE, I LIKE THE NEW UH, UH, UH, HR, UH, PERSONNEL LEARNER.
UH, THAT, THAT
AND BEFORE SHE EVEN SENT THAT, BECAUSE SHE SAID SHE WANTED MY OPINION IF I THOUGHT THAT THAT WOULD HELP AND I SAID YES BECAUSE, AND THEY BEEN OUT WITH IT, THEY'VE SEEN IT YET, A LOT OF TIMES PEOPLE GET BUSY AND THEY WON'T TAKE THE TIME TO FILL OUT THE FULL REPORT.
SO THEN WHEN IT'S BROUGHT TO ME TO APPROVE IF IT'S BUDGETED OR NOT, THEN I HAVE TO GO AND PULL UP THE PAYROLL SHEET, MAKE SURE IT'S THE CURRENT ONE I PULL UP AND THAT WE DO HAVE THOSE BUDGETED FUNDS.
AND THEN WE FOUND OUT WHEN YOU GAVE THE STEP RAISES TO LAW ENFORCEMENT, WE CALCULATED THE LONGEVITY ON THE BASE, WHICH WAS PART OF THAT STEP PAY.
WE SENT THAT DOCUMENT TO HR AND THE PEOPLE AT THAT TIME THAT ENTERED THE STUFF DID NOT CORRECT THE LONGEVITY.
SO WE'VE GOT A FEW PEOPLE THAT WERE HAVING TO FIX THAT LONGEVITY FOR.
IT WAS BUDGETED, IT WAS JUST NOT PUT IN THE SYSTEM CORRECTLY SO THEY COULD GET PAID.
AND OUR STAFF WE'RE CHANGING THE WAY WE'RE DOING SOME OF THAT NOW AND MAKE SURE WE'RE FILLING OUT COMPLETELY WITH EVERYTHING THERE.
'CAUSE WHAT WE HAD IS A SERGEANT STEPPED DOWN TO A REGULAR DEPUTY AND HE GOT THAT STEP PASSED, BUT IT DIDN'T GET TRANSFERRED OVER.
AND LIKE ANOTHER PRIME EXAMPLE, LIKE IF THEY ARE A UM, CID AND THEY GET A CLOTHING ALLOWANCE OF THE 600 IS PUT THROUGH PAYROLL NOW SO THAT THEY'RE TAXED ON IT.
WELL IF ONE OF 'EM GETS A PROMOTION OUT OF THERE SOMEWHERE ELSE OR A DEMOTION, WE GOTTA MAKE SURE WE GOTTA REMOVE THE NEW PEOPLE IN HR WOULDN'T KNOW TO GO TO THAT SCREEN AND TAKE THAT ALLOWANCE AWAY FROM 'EM.
SO IT'S GOOD THAT SHE'S PUT IN A MORE DETAILED FORM THAT IT HAS ALL THOSE LITTLE THINGS, ALLOWANCES AND STUFF THAT WE GIVE 'EM SO WE CAN TRACK IT.
I THINK TOO, THE ONLY THING I, WE ASKED HER WAS IF WE, WE COULD PUT IT ELECTRONICALLY AND START FILLING IN FORTH.
WELL THE BIGGEST PROBLEM WE HAVE WITH IT IS BECAUSE I HAVE TO PUT EVERYTHING IN THE FIRST MAIL FILE TOO CLOSE AND KEEP EVERYTHING TOGETHER.
BUT I, SO I GOTTA HAVE DUPLICATE SO I DON'T KNOW ABOUT THE REST.
I WAS TOLD WHITE COPY WENT TO HR.
THERE'S A COPY GOES TO JUDGE WOOD AND I, I'M ASSUMING IT'S BECAUSE HE'S THE BUDGET OFFICER AND WANTS IT.
AND, AND THEY KEEP RIGHT JUDGE AND THEN HR KEEPS ONE BECAUSE WHEN THE OUTSIDE AUDITORS COME IN, WE'VE ALREADY GAVE THEM ACCESS TO OUR STW SYSTEM.
SO THEY ARE IN PAYROLL LOOKING.
SO THEY'RE GONNA HAVE A LIST OF EMPLOYEES IF THEY WANT TO LOOK AT THEIR FILES TO SEE IF THEY HAVE AN I NINE, IF THEY HAVE FILLED OUT ALL THE FORMS FOR THEIR W TWOS AND IF THEY HAVE A RIGHT TO WORK AND IF ALL THAT STUFF'S INCLUDED.
SO IT HELPS TO HAVE THOSE COPIES.
ONE OF THE THINGS I, I DID MENTION TO MARY, UH, IS UH, THERE'S A, UH, LITTLE AREA WHERE IT SAYS, YOU KNOW, ELIGIBLE FOR REHIRE AND I ASKED HER TO MAYBE LOOK AT CHANGING THAT TO ELIGIBLE FOR REHIRE IN THIS DEPARTMENT BECAUSE WHAT YOU, WE'VE HAD IN THE PAST, WE'VE HAD PEOPLE CHECK THAT AND SAY ELIGIBLE FOR REHIRE AND THEY SAY NO.
WELL, DOES THAT MEAN THE ENTIRE COUNTY THAT REALLY DOESN'T APPLY TO THE ENTIRE COUNTY? SO I'VE HAD A LADY THAT UH, WAS UH, TRYING TO FIND A JOB IN ANOTHER COUNTY AND CALLED OVER HERE AND FOUND OUT THAT SHE WAS NOT ELIGIBLE FOR REHIRING, QUITE UPSET ABOUT IT.
SO I'VE JUST ASKED THEM TO LOOK AT THE POSSIBILITY OF ADDING THAT TO IT.
THEY ELIGIBLE FOR REHIRING IN THIS DEPARTMENT AND THAT CLARIFI BECAUSE IT MIGHT BE,
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THAT'LL HELP.I THINK THAT'S, THAT'S A GOOD, YEAH.
SO ALL, ANY OTHER DISCUSSION ON THE LINE ITEM TRANSFERS? I HAVE A MOTION ON ITEM NUMBER FOUR THEN.
COMMISSIONER HUNTER, MR. CUP CAN GET OVER HERE.
ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE.
THOSE OPPOSED? ALRIGHT, THE ITEM NUMBER FIVE IS YOU DISCUSS, CONSIDER CLAIM.
UH, YOUR CLAIMS FOR PAYMENT ARE $523,053 AND 65 CENTS.
181,000 OF THAT WAS TO DO WITH THE ROAD BOND.
151,000 WAS MIS MISCELLANEOUS VARIOUS ACCOUNTS, UH, ROAD MATERIALS FOR PRECINCT ONE AND THREE WERE THE 65 AND THE OTHERS WERE VERY SMALL.
SOME NEW EQUIPMENT FOR PRECINCT THREE AND COMPUTER INFRASTRUCTURE AND INDIGENT LEGAL AND UH, HEALTHCARE AND COMPUTER FORENSICS.
ANY QUESTIONS? AND GOOD NEWS THAT WE HAD MONEY IN THE BANK, UH, PAY THE BILLS TOO.
SO ANY QUESTIONS ABOUT THIS? I HAVE SOME ADDITIONAL INFORMATION I'D LIKE TO SHARE.
UM, WE'RE NOT ENTIRELY THROUGH SO DON'T LET ALL OF YOU SIT DOWN BECAUSE I DON'T WANT YOU TO FAINT.
UM, YOUR GENERAL FUND BALANCE AT THE BEGINNING OF LAST FISCAL WAS 1,000,009.
ALRIGHT? SO THAT'S A $3 MILLION INCREASE.
BUT YOU HAVE TO TAKE ASIDE THE EXTRA 500,000 FOR DEBT ON THE RADIO BOND AND THE 250,000 FOR THE ANIMAL SHELTER.
SO YOU ARE STILL ADDING 2.2 MILLION TO THE FUND BALANCE.
WE'RE STILL CLEANING A LITTLE BIT STUFF UP, MAKING LAST MINUTE ADJUSTMENTS BEFORE THE AUDITORS START.
THEIR ACTUAL PART AREA FIELD WORK, THEY'RE DOING JUVENILE RIGHT NOW AND IT'S A WHOLE DIFFERENT TEAM FROM PATELLA BROWN AND HILL.
THEY DON'T SEND THE SAME PEOPLE TO DO JUVENILE DUCK IN THE, IN OUR COUNTY IT'S ALL DIFFERENT TEAMS THAT WE'RE HAVING TO WORK WITH.
DOES, DOES OUR BANK HAVE A FREE OVERDRAFT? SORRY, I DIDN'T HEAR YOU.
DOES OUR BANK HAVE FREE OVERDRIVE FREE OVERDRAFT? I'M SURE THEY DO.
SO WE HAVE A MOTION I BELIEVE.
THOSE OPPOSED DO I HAVE A MOTION TO ADJOURN? I, I, I'M SORRY I DIDN'T TAKE ANYTHING.
I, THAT'S WHAT I WAS THINKING.
I WAS FIXING ASK SAME QUESTION.
DO I HAVE A MOTION TO ADJOURN? I ALLEN THAT SECOND THE MOTION.