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COMPETITION.THIS IS WEDNESDAY THE 20TH, 2017, 9:00 AM WE HAVE OUR MEETING.
I'M GONNA CALL THIS MEETING ORDER, UH, DISCUSS SOME SKIDDER, BUT CONSIDER I GET IT RIGHT.
MAY I TELL YOU WHAT? WELL, YOU KNOW, YOU GOT THAT POSITION PROBABLY THE OLD AGE.
IT SOUNDS LIKE EVERYTHING'S KIND OF GOING, IT'S GOING, YOU KNOW, GRAVITY TAKES NEVER HAPPEN TO, BUT TO PROVE THE FINAL PLAN, LOOK AT STATES COUNTY, COUNTY PRECINCT ONE.
THERE'S NO ROOM FOR ME TO STAND UP THERE, SO I'LL JUST SIT HERE.
UM, HE'S DONE EVERYTHING HE NEEDS TO.
WANT ME? AS LONG AS YOU GUYS DON'T HAVE ANY OBJECTIONS.
YOU GUYS DID GET THE EMAIL FOR DEVELOPMENT SERVICES, RIGHT? EVERYBODY GOT IT? OKAY.
UH, NUMBER THREE, WE'LL DISCUSS, BECAUSE WE MET CARRY BURNING MAN, BUT I THINK, I THINK, UH, TABLE THIS AT THE TIME.
NUMBER FOUR, PROJECT AGREEMENTS BETWEEN COLTON COUNTY PRECINCT ONE AND POST OAK BEND FOR APACHE COLTON COUNTY ROAD 2 7 7 AND COUNTY ROAD 2 79.
YEAH, THEY'VE ALREADY, THEY'VE ALREADY GOT THE AGREEMENT SIGNED AND UH, THEY'VE GOT THE MONEY ALREADY BROUGHT IT TO, TO THE S OFFICE.
YOU DON'T GOT AN ACCOUNT SET ON THAT? YEP, WE GOT IT ALL SET UP AND ACTUALLY THIS IS DONE THAT WE'RE WORKING ON IT AS SOON AS IT CAN MAKE A MOTION THAT WE ACCEPT IT.
A A ANY NOTES DISCUSSION PROVING THE SALES ORDER AGREEMENT WITH ES AND S ELECTION SYSTEMS AND SOFTWARE LOAN AGREEMENT WITH NATIONAL-WIDE CAPITAL LLC AND BALLOT AND DEMAND SYSTEMS SERVICES AGREEMENT FOR VOTING TION SYSTEM AND SOFTWARE AND ALL RELATED ISSUES.
PERSON, DEPARTMENT, CONNECTIONS DEPARTMENT.
UH, SO LISA, THAT'S SOMETHING LISA DIDN'T PUT THAT ON THERE.
WHO PUT IT ON THERE? BRENDA? I DID
I SENT THE, I SENT THE LANGUAGE AT LEAST.
DID YOU GUYS GET THE ATTACHED INFORMATION WHO DID NOT GET A COPY BROUGHT BACK? IT LOOKS LIKE THIS AND IT HAS THE CHART.
DID EVERYONE UNDERSTAND THE CHART? YEAH.
DID ANYONE HAVE ANY QUESTIONS ABOUT THE BUDGETARY IMPACT? OKAY, THEN THE ONLY THING LEFT IS TO JUST SHOW YOU GUYS REALLY QUICKLY WHAT THE CONTRACTS LOOK LIKE.
UM, THERE'S THREE SEPARATE AGREEMENTS THAT ARE ON THE AGENDA TODAY.
USED TO, WHAT HART DID IS THEY WOULD HAVE ONE AGREEMENT THAT COVERED BOTH THE HARDWARE AND THEN THE SOFTWARE AND LICENSING.
AND THEN YOU GUYS REMEMBER WE GOT THE GRANT FUNDING FOR ALL THE ORIGINAL EQUIPMENT WHENEVER THAT HAPPENED.
SO NOW THE COUNTIES ARE HAVING TO PICK UP THAT EQUIPMENT SIDE OF IT.
SO YOUR FIRST AGREEMENT, THE SALES ORDER AGREEMENT, IT COVERS, IT INTEGRATES BOTH OF THOSE TOGETHER AND IT COVERS THE EQUIPMENT PURCHASE AS WELL AS THE, UM, LICENSE AND SOFTWARE.
AND WHAT BRENDA WAS ABLE TO DO IS GET THAT LOCKED IN FOR A NINE YEAR TERM FOR PRICING FOR THE SOFTWARE.
SO WE THINK THAT'S, THAT'S A PRETTY GOOD DEAL.
AND THEN THE SECOND AGREEMENT, THE LOAN AGREEMENT IS JUST SPECIFIC TO THE, UM, EQUIPMENT PURCHASE AND THAT'S THE ONE THAT'S AT THE 0.9% INTEREST FOR THE THREE YEAR TERM.
BUT NOTE THAT THE PAYMENT'S NOT DUE UNTIL THE NEXT FISCAL YEAR, WHICH MAKES KAREN OVER
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HERE HAPPY.BECAUSE THERE'S NOT ONE DUE IT 18 DO IT AND YOU GUYS CAN'T PREPAY AT ANY TIME WITHOUT, WITHOUT PENALTY.
SO THAT'S ALSO ANOTHER GOOD THING.
UM, THE FINAL ONE IS THE
AND THE WAY THAT THAT ONE WORKS IS BECAUSE YOU GUYS ARE, ARE, ARE STILL PRINTING AND DOING ABSENTEE BALANCE.
BALANCE, RIGHT? THIS COVERS THAT AND IT'S A NEW PRICING SCHEME BECAUSE WE SWITCHED COMPANIES AND WHAT THE WAY, THE WAY THEY PROCESS IT IS THEY DO 45 CENTS PER BALLOT AS A FLAT RATE, UM, VERSUS HAVING TO, UM, IT'S A, IT'S A CONTINGENT RATE ACT VERSUS A FLAT RATE.
SO THERESA THINKS, AND SHE'S THE EXPERT IN IT, THAT IT'LL BE A LOWER COST IN THE END, BUT BASICALLY IF THEY GET LOW ON ANYTHING, TONER, INK, IT'S JUST SHIPPED OUT AND IT CONTINUES.
WE'RE NOT PAYING ADDITIONAL THAT WE ASKED FOR A, UM, THIS IS A ONE YEAR TERM, BUT IT HAS A LOCK IN FOR THE NINE NEXT YEAR'S PRICE WISE.
SO YOU'RE ALWAYS GONNA HAVE THE, IT'S I THINK $1,200 FOR THE PRICE AND THE FIRST YEAR YOU PAY THE 80, 87 20, UM, FOR THE EQUIPMENT AND SOFTWARE UP FRONT AND THEN YOU DO THE LICENSING EVERY YEAR AFTER THAT.
DO YOU GUYS HAVE ANY QUESTIONS ON THIS? DID YOU HAVE A COST ON OWN BALLOT PROGRAM? I CAN.
THAT BROKE OUT 45 CENTS DID YOU? FOR THE 45 CENTS? UM, I DIDN'T, I DID DO IT.
I DID IT ON ABOUT 2000 BALLOTS BEING MAILED OUT PER ELECTION.
UM, AND IT WOULD, I DIDN'T BRING IT AT 45 CENTS.
I THINK IT ENDED UP BEING, I, I DON'T EVEN WANNA GUESS THAT IT'S NOT IT.
WE HAVE TO MAIL OUT AT LEAST THAT MANY THAT REQUEST IT AND IT GROWS EVERY YEAR.
YOU KNOW THAT TONER STUFF EVEN YOU GO TO OFFICE SUPPLY NOW, THEY SELL YOU A DEAL AUTOMATICALLY SHIP YOUR TONER EVERY YEAH, PER COPY YOU SO YOU BUY THAT LITTLE THING, THEY SHIP YOU THE TONER, YOU DO THAT.
WE'RE ALL GONNA GET LOCKED IN ONE DAY.
WE REALIZE IT'S, IT'S ALL INCLUDED IN THE COST.
AND THE THE ONE THING TOO THAT, THAT THIS SYSTEM, I JUST HAVE TO SAY THAT I LIKE A LOT BECAUSE IN THE, WITH THE OLD SYSTEM WITH HEART, WE HAD TO, IF OUR MACHINES, WE HAD PROBLEMS WITH 'EM, WE HAD TO MAIL THEM TO, WE HAD TO SHIP 'EM TO THEM TO WORK ON.
THEY ACTUALLY COME OUT ONCE A YEAR.
THEY LOOK AT ALL OF THE MACHINES AND THEY MAINTAIN 'EM RIGHT THERE IN HOUSE.
IS THERE AND IS CONSIDERED, WHERE ARE THEY? IS THEY THE SAME PLACE THAT THE COMPANY, WHAT'S THAT? I'M SORRY.
WHEN THEY'RE COMING OUT, ARE THEY THE SAME PLACE THEY YES.
WITH S'S THEY HAVE THEIR OWN AUSTIN AND THEY DON'T LIKE TO COME OUT.
THEY WANT, THEY ALWAYS MAKE YOU SHIP THEIR STUFF.
ISN'T THAT SOMETHING IS, YOU KNOW, AND I'VE TALKED TO OTHER COUNTIES.
YEAH, I TALKED TO OTHER COUNTIES.
THEY REALLY LIKE THAT PART OF IT TOO, THAT THEY COME OUT AND DO THAT.
WHAT ARE WE GONNA DO FOR OLD MACHINE? THAT'S A GOOD QUESTION.
I'M HOPING THAT EITHER COMPANY, I THINK, UH, WE CAN EITHER SELL 'EM, I'M HOPING THAT TO THE HEART OR UH, WE DID GET A, A TRADE-IN ALLOWANCE FROM ES AND S, WHICH WILL STILL BE THERE REGARDLESS OF WHO GETS THE MACHINES.
WELL I WAS GONNA SAY, DON'T WE HAVE TO DO THAT THE SAME WAY? DON'T WE HAVE TO POST MEAN WE NOT ALLOWED THEM TO SELL IT? YOU CAN TRADE 'EM, YOU CAN TRADE THEM IN.
WELL THAT'S WHAT'S GAVE A TRADE IN ALLOWANCE.
WE CAN'T SELL THEM BACK TO HAR WITHOUT JUST PUTTING IT NO, YOU WOULD HAVE TO PUT IT OUT.
AS LONG AS WE JUST, YEAH, WE NEED, WE CAN'T JUST CALL A PART AND GO, Y'ALL MAKE, WELL THAT WOULDN'T BE WHAT I WANT TO DO ANYWAY.
LIKE I SAID, WE GOT A TRADE IN ALLOWANCE FOR THEM, YOU KNOW.
UM, SO ONE THING WOULD BE WISE RIGHT NOW, WHILE YOU HAVE COMMISSIONER'S COURT HERE AND TALKING ABOUT THE TRADE IN ALLOWANCE, THAT THEY GO AHEAD AND APPROVE IT.
CAN WE DO THAT IF THEY WANT, DO IT SEPARATELY THERE? THERE'S A LITTLE BIT.
CAN WE APPROVE THAT? WELL, THE TRADE IN ALLOWANCE MM-HMM
I MEAN NOT THE TRADE IN ALLOWANCE.
I MEAN IF IT'S WRITTEN ON THE, ON ALL OF THE PAPERWORK THAT YOU SAVE IT, SHE CAN.
SO, OKAY, SO HERE'S THE THING.
WE GET THE TRADE IN WHETHER OR NOT WE TRADE IN OR NOT, RIGHT? SO, OKAY.
SO WE NEED TO LOOK AT THE OTHER OPTIONS THAT WE HAVE.
THE HEART CONTRACT BASICALLY SAYS THAT THEY WANT PROPRIETARY INFORMATION TAKEN OFF, WHICH WE'LL DO, AND THEN THEY ARE ACTUALLY REQUESTING BACK THE FISCAL EQUIPMENT.
SO THERE'S A SLIGHT CONTRACTUAL ISSUE AS TO WHETHER OR NOT WE NEED TO RETURN THAT AND WE HAVE TO FIGURE THAT PART OUT.
SECOND, WE CAN ALSO LOOK INTO SELLING THE PROPERTY TO ANOTHER GOVERNMENTAL ENTITY LIKE HARRIS COUNTY, UM, IS LOOKING FOR THIS TYPE OF EQUIPMENT.
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A DIFFERENT SECTION OF THE PURCHASING, UM, UH, GOVERNMENT CODE.WE'RE TRANSFER IT, BUT SOME FIRST, RIGHT.
YEAH, THERE'S A LOT OF OPTIONS.
SOME OF THESE MACHINES ARE PURCHASED WITH GRANT MONEY TO BUY.
BUT AFTER SO LONG IT, IT'S OUT, OUT, IT'S OUT.
AND IT'S NOT TITLE PASSING IS IS RIGHT NOW WHAT SHE'S ALSO TALKING ABOUT DOING IS IF YOU HAVE ANOTHER COUNTY THAT YOU WANT TO, WHERE SHE'S TALKING ABOUT A DIFFERENT, LIKE WANTS YES.
YOU CAN, YOU CAN GO WITHIN ENTITY TO ENTITY OR THINGS LIKE THAT.
BECAUSE THEY'RE STILL OPERATING ON THE OLDER EQUIPMENT AND THEY, IT'S MY UNDERSTANDING THEY HAVE THE KNOW HOW TO FIX IT AND CONTINUE THE LIFE OF IT.
SO YEAH, THEY MIGHT BENEFIT FROM IT MORE THAN, YEAH.
I THINK THAT'S SOMETHING Y'ALL NEED TO DO.
YOU WANNA COME GRANDMA RANDY, LET US WORK ON THAT SIDE.
IT YOU, AND THEN WE WILL BRING IT BACK TO YOU GUYS.
YEAH, BECAUSE BRENDA'S ON, ON TOP OF IT.
SO WHAT IS FIVE? WE NEED A MOTION ON? I'LL MAKE A FAVOR.
NUMBER SIX, DISCUSS LINE ITEM TRANSFER.
DO YOU HAVE ANY QUESTIONS ON THE, THE LINE ITEM TRANSFER THAT WAS EMAILED TO YOU? NO.
CLAIMS FOR PAYMENT ARE $520,093 AND 10 CENTS.
ANY QUESTION ON A CLAIM? NO MA'AM.
SMILE FACE, SECOND SANTA CLAUS.
ALL IN FAVOR? YOU WANT ME TO BUY YOU SOME BINS? YES, MA'AM.
DO WE NEED MM-HMM