* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. ORDER TODAY [00:00:01] IS, UH, WEDNESDAY, JANUARY THE 24TH, 2018. THIS IS A SPECIAL MEETING OF THE COMMISSIONER'S COURT AND WE'RE HOLDING THIS, UH, MEETING IN THE, UH, COUNTY JUDGE'S OFFICE. UH, AND, UH, WE HAVE FOUR PRESENT. SO THE MEETING IS CALLED TO ORDER. FIRST ITEM ON THE AGENDA IS TO, UH, RECOGNIZE, UH, SOME, UH, VARIED, UH, WELL EDUCATED INDIVIDUALS THAT HAVE, UH, COMPLETED THEIR, UH, CONTINUING EDUCATION, UH, REQUIREMENTS AS SET FORTH AS FAR AS THE, UH, REQUIREMENTS THEY HAVE FOR, UH, ELECTION AND WHATEVER THIS IS, PROPERTY TAXES. PROPERTY TAXES. OKAY. AND I THOUGHT ELECTIONS WAS TIED IN WITH THIS. WELL, NOT THIS PART. OKAY. ALRIGHT, . ANYWAY, IT LOOKS LIKE ALL OF YOU HAD COMPLETED THE, YOU WANT TO SAY SOMETHING? I'M SO PROUD OF MY TEAM. I REALLY AM. UH, SHAA GOT HER DCC LAST YEAR IN 17. OF COURSE, THERESA AND NIKKI HAD HAD THEIRS BEFORE, BUT THEY'VE GOT THEIR, UH, MANDATORY CONTINUING EDUCATION. AND I JUST WANT EVERYBODY TO KNOW HOW PLEASED I AM WITH MY TEAM AND HOW PROUD I'M THANK YOU. THEY ARE, I MEAN, THEY'RE, THEY'RE WONDERFUL. THAT'S GREAT. GREAT. CONGRATULATIONS TO ALL OF YOU FOR DOING WHAT YOU NEED TO DO TO KEEP US IN COMPLIANCE AND, UH, YES, SIR. TO LEARN MORE ABOUT THE PROPERTY TAX SYSTEM. SO THAT'S GOOD. YES, SIR. SO, UH, THANK YOU AGAIN AND WE WILL MOVE NOW INTO ITEM NUMBER THREE, WHICH IS TO DISCUSS, CONSIDER REAL POINTING. RALPH LEY AND MARVIN DEGRADING KATES TO KAUFMAN COUNTY EMERGENCY DISTRICT NUMBER FIVE FOR A TWO YEAR TERM. UH, I BELIEVE THIS WILL, UH, UH, FILL THAT BOARD. GET THAT BOARD UP. YOU'RE WELCOME. EMPTY. THEY HAVE TO GET BACK TO WORK. OH, . IT'S A BUSY WEEK. YOU DIDN'T SEE OR POINTING A FINGER. SO COMMISSIONER I, THESE ARE IN YOUR PRECINCT JURY AND SO THEY HAVE BEEN RECOMMENDED FOR REAPPOINTMENT TO HAVE A MOTION. MAKE THAT MOTION. HAVE A MOTION. YES. UH, THANK YOU. AND A SECOND FROM COMMISSIONER PHILLIPS. UH, COMMISSIONER ALLEN MADE THE MOTION. ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. AND THOSE OPPOSED. NUMBER FOUR IS TO DISCUSS AND CONSIDER ACCEPTING A FINAL DISTRIBUTION, UH, FROM THE DISILLUSION OF KAUFMAN COUNTY DEVELOPMENT DISTRICT NUMBER ONE AND PAYMENT OF FINAL EXPENSES FUNDS TO BE POSITIVE WITH THE COUNTY'S, UH, GENERAL FUND. AND UH, REBECCA, YOU HAVE ANYTHING YOU'D LIKE TO ADD TO THAT? UH, NO, THE ONLY THING I WANTED TO ADD IS THAT IF, IF THE COURT CHOOSES TO VOTE TO ACCEPT THAT FINAL DISTRIBUTION, THAT THEY MAKE IT CONTINGENT ON THE CHECK CLEARING PRIOR TO UH, PAYING THE ATTORNEY FEES AND THE UM, I THINK IT'S ACCOUNTING FEES. FEES. AND I THINK WE ACTUALLY GOT THE CHECK IN THE MAIL YESTERDAY, I BELIEVE. AND SO, UH, THAT'S KIND UNUSUAL. GET IT FOR 70 MINUTES. 85 2. SO DO HAVE ANY OTHER CONVERSATION ABOUT THAT? NO, I'LL MAKE IT FROM COMMISSIONER PHILLIPS. HAVE BARBARA SAY, AYE, THOSE OPPOSED, ITEM NUMBER FIVE IS TO DISCUSS AND CONSIDER AMENDING COURT ORDER SETTING COMMISSIONER'S COURT REGULAR MEETING DATE FOR FISCAL YEAR 1718. AND UH, I KNOW COMMISSIONER ALLEN HAS, UH, TALKED ABOUT THIS. I THINK SOME OF, UH, TALK ABOUT THAT. SO WHATEVER WE DO, IF YOU WANT TO SPEED UP, WELL THAT WOULD KEEP ALL OF OUR MEETINGS ON WEDNESDAYS TO TAKE CARE OF THE PAYROLL AND JUST GOING BACK AND FORTH FROM MONDAY TO WEDNESDAY. MONDAY, THAT PROBLEM. WE'RE STILL GONNA HAVE TO MOVE SOME DATES BECAUSE MEETINGS AND OUT, SO THAT DOESN'T CHANGE, BUT IT JUST KEEPS EVERYTHING, UH, IN LINE. IF THERE'S NO DOUBT OF WHERE, WHEN IT'S GONNA BE JUST EVERY WEEK, IT'D BE EASY FOR THE PUBLIC TO UNDERSTAND. RIGHT. WHICH IS A SPECIAL, WHICH IS A REGULAR DOES NOT PRECLUDE US FROM HAVING SPECIAL MEETINGS AS, BUT IT'LL TAKE CARE OF THE ISSUE ABOUT PAYING BILLS AND, AND PAYROLL. HOPEFULLY THERE'LL BE SOME LEGISLATION THIS NEXT SESSION THAT [00:05:01] FIX THAT. SOMEBODY CAN FIX THAT. SO ANYWAY, UH, ANY OTHER DISCUSSION? NO, I'M PRETTY GOOD. WE'LL CHANGE UP A LITTLE BIT AS FAR AS THE WORK THAT ANGIE AND ANNABEL WOULD HAVE TO DO TO GET THE, UH, AGENDA OUT. SO, UH, YOU WANT TALK ABOUT THAT, TALK ABOUT, UH, PENDING A DRAFT ON THE TUESDAY BEFORE AND THEN, UH, DOING POSING AGENDA LIKE EITHER WE AFTERNOON OR THURSDAY FOR THE NEXT WEEK. FOR THE NEXT WEDNESDAY. OKAY. AND THEN YOU, YOU WOULD GET YOUR AGENDA AT LEAST BY THURSDAY BEFORE THE NEXT WHEN THEY MEET. WOULD YOU PUT THAT IN THE MEMOS AND SO ALL OF OUR ASSISTANTS KNOW? YES. YEAH, I THINK WE NEED TO DO THAT AND WE TRY TO BE, IF SOMEBODY HAS SOMETHING JUST ABSOLUTELY WE TRY TO DO, DO APPEND AS LONG AS IT'S 72 HOUR WHEN WE HAVE TO HAVE, HAVE TO HAVE IT POSTED FOR FRIDAY, MONDAY AND TUESDAY. RIGHT. WELL HAVE TO, WE'LL HAVE TO HAVE IT POSTED ANY AND THEN BY FRIDAY, THAT'S WHAT I, WE'RE NOT HERE SATURDAY, SUNDAY. THAT'S WHAT I SAID. WE HAVE HAVE WHATEVER BY FRIDAY AND TUESDAY. SO I MEAN WE'LL ADJUST THAT, BUT WE'LL GET THAT INFORMATION OUT TO EVERYBODY. AND AGAIN, WHENEVER WE HAVE SOMETHING COMES UP LATE, WE, WE ALL, WE TRY TO DO A DIFFERENT BUT WE MEETING WEEKLY, THAT PROBABLY WON'T HAPPEN AS OFTEN BECAUSE PEOPLE DON'T MIND WAITING ANOTHER WEEK, BUT THEY JUST DIDN'T WANNA WAIT TWO MORE WEEKS. YEAH. RIGHT, RIGHT. OKAY. SO WHAT'S YOUR PLEASURE? I MAKE THAT MOTION. I HAVE A MOTION FROM MR. SECOND. MR. PHILLIPS, ANY OTHER DISCUSSION? ALL IN FAVOR SAY AYE. THOSE OPPOSED. ITEM NUMBER SIX IS TO PRESENT ACCEPT THE, UH, COLLECTIONS DEPARTMENT MONTHLY REPORT. THANK YOU FOR BEING HERE. OKAY. FOR DECEMBER, OUR TOTAL, UM, DEPOSITS FOR 45,000 5 61 77. UM, OUR DISBURSEMENTS DUE ARE 6,000 3 10 43 AND THE DISBURSEMENTS MADE WERE UH, 5,000 257 37 IN OUR OUTSTANDING DISBURSEMENTS FOR 6,000 3 0 9 43. OKAY. ANYBODY HAVE ANY QUESTIONS ABOUT COLLECTIONS DEPARTMENT? ALRIGHT, IF NOT, UH, I'LL ENTERTAIN A MOTION TO ACCEPT THAT REPORT. I AMEN. MOTION MR. BAR MAKES THAT MOTION. I SECOND, SECOND MOTION. ALL IN FAVOR SAY AYE. AYE. AS A FORM OF CLARIFICATION, LEMME GO BACK UP TO ITEM NUMBER FIVE. UH, THAT WILL START, I SUPPOSE IN FEBRUARY. IS THAT KIND OF WHAT WE, WE, WE JUST GONNA START IT IMMEDIATELY. IMMEDIATELY. OKAY. ALRIGHT, WELL WE'LL START IT IMMEDIATELY THEN. SO I JUST WANNA MAKE SURE THAT'LL BE, WE'LL MEET NEXT WEDNESDAY. OKAY. WHICH WILL BE FEBRUARY. JUDGE, YOU WERE ROLLING NEXT WEDNESDAY, FEBRUARY, THURSDAY, FEBRUARY, BE BACK. WE DON'T HAVE ANOTHER MONEY MEETING UNTIL FEBRUARY ANYWAY. OKAY. ALRIGHT. ALRIGHT. SO, UH, NEXT ITEM IS TO DISCUSS, CONSIDER APPROVING PAYROLL AND BENEFITS. UH, PAYROLL RENTAL BENEFITS AND TRANSFERS ARE ME AND 1 4 6 282 27. COULD I PROVIDE SOME INFORMATION TO THE COURT TO SUPPLEMENT THAT? YES, FOR ONE MINUTE. ONE MINUTE. UH, EXCLUDING THE HANDOUT TIME. YEAH, UH, I DID AN ANALYSIS. UH, I THINK THERE'S A LOT OF INTEREST IN THE EFFECT THAT THE, UH, NEW TAX LAW IS HAVING ON OUR EMPLOYEES. AND I, I, EXCUSE ME, I DID AN ANALYSIS HERE TO, UH, FOR THE COURT TO BE ABLE TO SEE THE TREND AND THE GROSS PAY AND THE WITHHOLDING. SO I WENT BACK TO THE PRIOR FISCAL YEAR. SO YOU CAN SEE THE GROSS PAY. THE, THE LAST FULL PAY PERIOD OF THE PRIOR FISCAL YEAR WAS 8 45. THEN WE GET INTO THE CURRENT FISCAL YEAR. THE, THE CHANGES, THE BUDGET CHANGES KICKING IN, WE GET INTO A STABLE STATE IN THE NINE 20 RANGE. AND THEN HERE IN JANUARY IS AS UM, I THINK, UH, I INTERVIEWED DEBBIE THIS MORNING, WHAT CAUSED THIS SPIKE UP? AND THERE'S BEEN SOME ADDITIONAL STAFFING AT, AT THE SHERIFF'S, UH, OFFICE IN JAILERS AND, AND, UH, DETENTION OFFICERS. UM, THERE BEEN SOME PEOPLE LEAVE THE COUNTY SO YOU KNOW, THEY GET THEIR LARGE CHECKS FOR COMP TIME AND, AND ACCRUED VACATION. AND I THINK THEN THE BOTTOM LINE IS [00:10:01] THE LOWER RIGHT HAND CORNER FEDERAL WITHHOLDING ON JANUARY 12TH IT WAS 98,000. WE GOT THE NEW PAYROLL TAX TABLES LOADED FOR THIS PAY PERIOD. THEY WERE RELEASED AND UH, UH, BETWEEN THE 12TH AND THE 26TH, NOW THAT WITHHOLDINGS 82,000. SO THAT TAX LAW CHANGE ALL OTHER THINGS EQUAL AS IT MADE A SUBSTANTIAL IMPROVEMENT IN, INTO THE NET PAY OF THE COUNTY EMPLOYEES OF 15,000. THANK YOU VERY MUCH. ANYBODY HAVE ANY QUESTIONS? I'LL ENTERTAIN A MOTION TO APPROVE THE PAYROLL AND BENEFITS. COMMISSIONER PHILLIPS MAKES A MOTION. AND THEN ITEM NUMBER EIGHT IS TO DISCUSS AND CONSIDER LINE ITEM TRANSFERS. UH, YOU RECEIVE THESE LINE ITEM TRANSFERS. YOU HAVE ANY QUESTIONS? UH, YOU KNOW, WE, THE FARM MARSHAL BEING SHORTHANDED, HE KIND OF RESTRUCTURED A LITTLE BIT IN HIS OFFICE, SO MOVING SO THAT MONEY AROUND FROM ONE POSITION TO ANOTHER, RIGHT? UM, IT FELT LIKE IT'D BE BETTER TO HAVE TWO CLERKS THAN NINE. ONE A, A COORDINATOR. JUST THAT'S WHERE THE PROPERTY WAS. OKAY? OKAY. ANYBODY HAVE ANY QUESTIONS? WE DID A THIS SO NOT I'LL ENTERTAIN A MOTION TO, UH, APPROVE THE LINE ITEM TRANSFER. I MADE A MOTION TO APPROVE THAT COMMISSIONER BAR MAKES THAT MOTION. SECOND, SECOND, SECOND. COMMISSIONER PHILLIP SECONDS. ALL IN FAVOR SAY AYE. AYE. NUMBER NINE IS TO DISCUSS AND CONSIDER PAYMENT CLAIMS. YOUR PAYMENT ARE $364,481 AND 58 CENTS. WE HAD COPIES OF ALL THOSE. I THINK YOU LOOK THEM OVER PHILLIPS SECOND. I SECOND. SECOND. MR. ALL IN FAVOR SAY A OPPOSED MOTION. MOTION. PHILLIPS MAKES THAT MOTION. I SECOND. SECOND. MOTION. ALL IN FAVOR? SAY VERY MUCH. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.