* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:20] YES. ALRIGHT. GOOD MORNING EVERYBODY. I'D LIKE TO WELCOME YOU TO A REGULAR MEETING OF THE COFFIN COUNTY COMMISSIONER'S COURT. TODAY IS, UH, WEDNESDAY, MARCH 7TH, UH, 2018. WE DO HAVE A FORUM. ALL MEMBERS OF THE COURT ARE PRESENT AND WE'LL BEGIN MEETING MOMENTARILY. UH, WE DO HAVE, UH, UH, IF YOU HAVE AN ITEM ON THE AGENDA THAT YOU WOULD LIKE TO ADDRESS. I KNOW YOU'VE ALREADY RECEIVED ONE, UH, ONE FORM THAT HAS BEEN FILLED OUT. BUT IF THERE'S SOMETHING SPECIFICALLY ON THE, THAT'S ON THE AGENDA THAT YOU WOULD LIKE TO DISCUSS, UH, PLEASE FILL OUT THE FORM THEY'RE LOCATED, UH, OUT IN THE HALLWAY HERE AND GET THOSE TO THE COUNTY CLERK SO THEY CAN BE PROCESSED AND WE'LL AGREE AT THAT TIME. UH, NEXT ITEM WILL BE THE, UH, PLEDGE OF ALLEGIANCE TO BOTH OF OUR FLAGS, AND WE WILL PROCEED THAT WITH OUR INDICATION. FATHER, WE THANK YOU FOR TODAY AND WE THANK FOR THE SUNSHINE THAT, UH, YOU'VE BLESSED US WITH. AND AS WE ARE HERE AS A COMMISSIONER'S COURT TODAY, GIVE US THE WISDOM WE NEED TO MAKE THE CORRECT DECISIONS THAT AFFECTS THE PEOPLE OF OUR COUNTY. BE WITH ALL THOSE WHO PROTECT US WHEREVER THEY ARE IN THIS WORLD. THANK YOU AGAIN FOR YOUR SON JESUS WHO SAVE US. NAME WE PRAY, AMEN. AMEN. D TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO REPUBLIC FOR WHICH STANDS, ONE NATION UNDER GOD, INVIS WITH LIBERTY AND JUSTICE. STRONG UNEARTH TEXAS, FLAG CITY, TEXAS. ONE STATE UNDER GOD. ONE AN INDIVIDUAL. YES. OKAY. THANK YOU, UH, VERY MUCH. AND, UH, WE HAVE ONE ITEM THAT I GUESS WOULD BE CONSIDERED ROUTINE CORRESPONDENCE. UH, KNOW MONTHLY WE HAVE A SHERIFF'S SALE THAT OCCURS OUT IN ONE A COURTHOUSE. WE ONE YESTERDAY. AND WE'VE GOT A NEW LIST OF PROPERTIES THAT WILL, UH, GO UP FOR AUCTION, UH, IN APRIL. AND, UH, HAVE A COPY. UH, WE'VE ALSO PLACED IT ON OUR WEBSITE. ANYONE WANTS A COPY. THERE'S SOME PROPERTIES THAT WILL BE SOLD, UH, AT THE AUCTION IF THEIR TAXES ARE NOT PAID BY THEM. SO JUST WANTED YOU TO BE AWARE OF THAT. I'LL HAVE PLENTY HERE. AND WE'VE GOT SOME OF THE OFFICE SENT. AGAIN, IT'S ON OUR WEBSITE AS WELL. SO THAT'S ALL THAT I HAVE IN THE WAY OF ROUTINE CORRESPONDENCE WILL BEGIN THE, UH, REGULAR AGENDA. UH, AND THAT WOULD BE THE CONSENT AGENDA. THE FIRST ITEM IS TO DISCUSS AND CONSIDER APPROVING AN INTERLOCAL ASSISTANCE AGREEMENT FOR FIRE EXPLOSIVE INVESTIGATIONS. DISCUSS THIS AT THE LAST MEETING. AND THIS IS JUST THAT FINAL AGREEMENT, UH, PROVIDED BY THE FIRE MARSHAL. UH, ITEM B IS TO DISCUSS AND CONSIDER APPROVING OUR MEMBERSHIP WITH NORTH AND EAST TEXAS COUNTY JUDGES AND COMMISSIONERS ASSOCIATION AND PAYING ANNUAL MEMBERSHIP, UH, FEES FOR 2018. AND THEN OUT OF C WOULD BE TO DISCUSS, DISCUSS AND CONSIDER ACCEPTING THE COMMISSIONER COURT SPECIAL MINUTE MEETINGS, MEETING MINUTES FOR JANUARY THE 10TH, 2018, AND THE REGULAR MEETING MINUTES FOR FEBRUARY THE SEVENTH, 2018. UH, FEBRUARY 14TH, 2018, AND FEBRUARY 21ST, 2018. ANYBODY HAVE ANY QUESTIONS ABOUT ANY OF THE ITEMS ON THE CONSENT TO? OKAY. IF NOT, I'LL ENTERTAIN A MOTION, UH, APPROVE AS WE HAVE A MOTION FROM COMMISSIONER ALLEN ON SECOND FROM COMMISSIONER PHILLIPS. ALL IN FAVOR SAY AYE. A. THOSE OPPOSED. ALRIGHT, NEXT ITEM IS ITEM NUMBER THREE AND THAT IS TO DISCUSS AND CONSIDER APPROVING AN INTERLOCAL AGREEMENT AND PROJECT AGREEMENT FOR A ROAD FOR THE CITY OF COMBINE. MR. ADD THAT ON? I DID, BUT I WANNA TABLE THAT WE STILL HAVE SOME NUMBERS THAT, UH, WE'RE HAVING AN ISSUE WITH. OKAY. SO I PUT ONLY JENNIFER NEXT WEEK. OKAY. SO SHE HAVE HER FINGERS OFF AT THIS POINT IN TIME. YOU'D [00:05:01] LIKE TO MAKE A MOTION. I HAVE A SECOND. PHILLIP SECOND. ALL FAVOR SAY AYE. AYE. NUMBER FOUR IS TO DISCUSS AND CONSIDER, UH, SOLICITATION FOR REQUEST, UH, FOR A PROPOSAL FOR THE INMATE PHONE SYSTEM. LISA, DO YOU WANNA TALK TO US ABOUT THAT? SIMPLY, SIMPLY OBTAINING YOUR PERMISSION TO RUN THE SOLICITATION TO, UH, GET PROPOSALS FOR INMATE PHONE SYSTEM. UH, THE CURRENT CONTRACT IS ALMOST UP AND I BELIEVE THEY'VE ALSO PUT IN FOR AN EARLY TERM AND, UH, WANNA BID THAT OUT, SEE IF WE CAN'T GET A BETTER, BETTER SYSTEM GOING. THIS IS JUST MOVING FORWARD WITH THESE SOLICITATION PROCESS CORRECT. FOR CONTRACT. SO ANYBODY HAVE ANY QUESTIONS ABOUT THAT? NOT I ENTERTAIN A MOTION TO, UH, APPROVE. I'LL MAKE A MOTION. MR. ROYAL MAY ACCEPT MOTION. COMMISSIONER I SECOND MOTION. ALL IN FAVOR SAY AYE. OPPOSED? OPPOSED. NUMBER FOUR, I'M NUMBER FIVE IS TO DISCUSS AND CONSIDER APPROVING A SEPTIC VARIANCE ON COUNTY ROAD TWO 13 IN KAMAN COUNTY PRECINCT NUMBER ONE COMMISSIONER. AND WHAT, UM, WAYNE DO YOU, WHAT WE HAVE IS, UH, THIS GENTLEMAN BEHIND ME OR BUILT A HOME. IT'S ONE ACRE AND IT'S A, UH, MOTHER-IN-LAW SUITE WITH A HOME, FOUR BEDROOM HOME AND A MOTHER-IN-LAW SUITE. YOU SEE THE PLANS THERE THAT WHERE THEY HAVE THE, THE BIG HOME AND THEN THE LITTLE TWO BEDROOM GARAGE BEHIND IT. THE RECORDS THAT I HAVE CHECKED IT IS NOT IN THE SUBDIVISION. IT HAS BEEN DESIGNED, IT IS ON A, UH, IT WAS DESIGNED TWO DIFFERENT WAYS WITH A ET FIELD OR IT COULD BE A SPRAY FIELD. THEY HAVE IT, UH, DESIGNED NOW AS A, UH, SPRAY FIELD, 10 FOOT EASEMENTS IN ON THE TIMER FOR IT. NOT SO WHEN THE SYSTEM MEETS ALL THE CRITERIA THAT MEET FOR TCEQ, IT MEETS ALL THE STATE REQUIREMENTS EXCEPT FOR THE KATON COUNTY ONE ACRE, UH, RULE FOR TWO LOANS. AND, UH, MR. STOVALL AND MR. STONE AND, AND MR. OLIVER CAME TO VISIT WITH ME IN THIS AND, AND I I, I TRULY BELIEVE THEY MADE AN HONEST MISTAKE. THEY DON'T BUILD IN CAMAN COUNTY, THEY BUILD IN SMITH COUNTY. YOU CORRECT ME IF I'M, YOU NEED TO START BUILDING MORE HOMES THAN THEY'RE USED TO. THE HALF ACRE THING IN SMITH COUNTY. THAT APPLIES WITH THE STATE LAW. RIGHT? UM, EVERYBODY IN THIS ROOM KNOWS I'M NOT BIG ON VARIANCES, BUT I DO THINK THAT THEY MADE AN HONEST MISTAKE AND THEY HAVE THOUSANDS OF DOLLARS INVESTED IN THIS HOME. SO, UH, I I THINK THAT IT MEETS ALL THE CRITERIA AT THE STATE LEVEL. SO I I I THINK THAT WE'LL PROBABLY GO AHEAD AND, AND DO THE VARIANCE. THAT BEING SAID, UH, Y'ALL SAW THE LITTLE NOTE THAT I SENT WITH THIS PACKET. I THINK WE NEED TO MOVE FORWARD TO HAVE OUR ONE STOP SHOP OUT HERE BECAUSE THAT WAY THEY BUILD RELATIONSHIPS WITH THE CITY'S VITALITY AND ALL OF OUR INCORPORATED AREAS SO THAT THEY CAN MAKE SURE THESE BUILDERS KNOW WHEN THEY COME IN, THEY START PULLING PERMITS IN THOSE CITIES THAT THEY, THEY HAVE TO DO THIS AHEAD OF TIME SO THEY KNOW WHAT WE, WE REQUIRE HERE. RIGHT. SO I I THINK WE NEED TO MOVE ON, MOVE FORWARD WITH THAT SO WE CAN BETTER SERVE OUR ASSISTANCE BECAUSE WE'RE STARTING TO GROW. THE SEPTIC PERMITS ARE, THEY'RE GROWING UP, WE WE'RE GROWING. I MEAN WE DON'T REALLY SEE IT VISIBLY, BUT THEY'RE, THEY'RE GETTING INUNDATED WITH A LOT OF EXTRA INSPECTIONS AND STUFF SO WE DON'T WANT TO GET BEHIND THE CURB HERE. SO I THINK ALONG WITH THIS ISSUE, IT JUST SHOWS THAT WE NEED TO HAVE A ONE STOP SHOP WHERE EVERYBODY COMES IN FOR EVERYTHING THAT WE DO IN THE COUNTY. BUT I, I'D LIKE TO MAKE A MOTION, WE GIVE VARIANCE. ALRIGHT, WE HAVE A MOTION ON THE TABLE. COMMISSIONER HUNT. WE HAVE A SECOND FROM COMMISSIONER PHILLIPS. DO WE HAVE ANY OTHER DISCUSSION? I JUST ASK THAT YOU GUYS MAKE THE TRADITIONAL PCQ FINDINGS FOR HEALTH AND SAFETY, THAT LIST OF FOUR THINGS THAT WHY THEY ASKED. WE JUST ASK YOU IF WE MET ALL THE HE MET. SO WE ALSO MAKE THESE TO THE CLERK SO THAT THEY'RE IN THE RECORD. OKAY. OKAY. SO THE SYSTEM IS DESIGNED TO MEET FOR THE LOT CAN MEET OR EXCEED MINIMUM PUBLIC HEALTH STANDARDS. UH, WE HAVE NO DIVERSE EFFECTS OF PUBLIC WELFARE [00:10:01] AND WE HAVE NO ADVERSE EFFECTS OF ENVIRONMENTAL WELFARE AND UH, IT'S BETTER FOR BETTER HEALTH FOR THE COMMUNITIES PROVIDED SIR. SO THEY ALL CRITERIA. OKAY, SO THAT'S A PART OF YOUR MOTION? YES. THE SYSTEM TELLS ME YOU AGREE WITH THAT ADDIT TWO MOTION. OKAY. FURTHER DISCUSSION FROM ANYBODY? ANYBODY HAVE ANY COMMENT RANDY? I SAID TWO CONCERNS TO MAKE SURE THAT THERE WERE ADDRESSED. ONE, BECAUSE OF THE COMPACTNESS OF THE PROPERTY AND THEY HAD TO LAY OUT THE SPRAY FIELD ALL THE WAY AROUND BOTH PROPERTIES JUST TO MAKE SURE THAT IT'S ON THE, THE TIMER TO WHERE IT WAS RUN AT NIGHT, NOT DURING DAILY ACTIVITIES WITH CHILDREN AND SO FORTH. YES SIR. IT IS ON THE TIMER. IT'S IN THE SPACE. YES SIR. AND UH, ALSO JUST THE UNDERSTANDING THAT THAT DOESN'T APPEAR THAT THERE'S GONNA BE ANY ROOM FOR ANY OTHER BUILDINGS OR SWIMMING POOLS OR ANYTHING LIKE THAT, YOU KNOW, TO BE BUILT BECAUSE IT'S PRETTY MUCH TAKEN UP BY THE SPRAY FIELD. LOOKS LIKE IT. AND I GUESS YOU'LL LET KNOW THAT. YES. OKAY. SO, AND ALSO I GUESS THE CITY OF TOWN COUNTY WOULD BE BROUGHT TO SPEED ON THAT TOO. 'CAUSE IT MIGHT BE YEARS LATER THEY MIGHT DECIDE TO BUILD A POOL. RIGHT. AND THEY MIGHT NOT BE DRAWN IN ON THAT BECAUSE, BUT THE CITY WILL WITH THEIR PERMITS. SO THAT'S WHERE THE ONE STOP SHOP IS GONNA TO HELP US COMMUNICATE. RIGHT. AND I READ YOUR COMMENTS AND I AGREE TOTALLY. THAT'S SOMETHING WE DO NEED TO UP. WELL IT'S JUST, YOU KNOW, UP WE PUT OUR EMPLOYEES IN A BIND. THEY'RE FORCING OUR RULES AND IN SITUATIONS TO HAPPEN. SO I MEAN WE JUST NEED TO KIND OF ACT THE FACT. YEAH. YEAH. ALRIGHT, WE HAVE A MOTION AND A SECOND ON THE TABLE, FURTHER DISCUSSION, IF NOT ALL IN FAVOR. SAY YOUR NOTE. YOU MENTIONED EARLIER, WE'VE ACTUALLY RECENTLY BOUGHT, RECENTLY BOUGHT A NUMBER OF PROPERTIES. SO WE'RE, IT'S HELPING US TO GET MORE FAMILIAR WITH EVERYTHING. GOOD. SO, UM, WE'VE BOUGHT SOME PROPERTY HERE IN KAMAN, UH, KENTER. I THINK WE BOUGHT WHAT, 12 PROPERTIES IN TARTER. MM-HMM . YEAH. START, WE DEVELOPED A LINE OF AFFORDABLE HOUSING THAT CAN BE SOLD AT BRAND NEW DIRECT HOME FOR 1 41 50. OKAY. SO WE'RE JUST TRYING TO KIND OF HAVE TO REV LOT SCENARIOS AND GET A GOOD FOOTHOLD IN THIS AREA. EVERYBODY KNOWS IN THESE TEXAS WE GET GOING UP HERE. GOOD. WE'RE GLAD TO HAVE YOU COMING TO APPRECIATE Y'ALL, APPRECIATE THIS. UH, ITEM NUMBER SIX IS, UH, OUR CONSTABLE SEAN MAYFIELD TO ACCEPT THE PROFILING REPORT. THANK, THANK YOU. ONE BLENDED INTO THE WALL. YOUR, UH, REPORT'S PRETTY PLAIN WHATSOEVER. HAVE ANY QUESTIONABLE? NO. COMMISSIONER A MOTION AND WITHOUT A SECOND? NO SIR. COMMISSIONER BARBARA SECONDS MOTION. ALL IN FAVOR SAY AYE. AYE. OPPOSED? THANK YOU VERY MUCH. THANK YOU. UH, ITEM NUMBER SEVEN IS TO DISCUSS AND CONSIDER APPROVING A MOTION AND AN ORDER TO, UH, ABANDON A PORTION OF COUNTY ROAD AT 3 34 IN KAMAN COUNTY, UH, PRECINCT FREE. AND COMMISSIONER, I THINK YOU HAVE SOME LATE BREAKING NEWS ON THAT. YEAH, ACTUALLY I'M GONNA, I'M GONNA DEFER TO OUR COUNCIL HERE AND LET HER EXPLAIN THAT. OKAY. THIS IS, UM, WE'RE, WE'RE GOING TO, COMMISSIONER WILL MAKE A MOTION TABLE TODAY. SOME OF THE PROPERTY OWNERS ARE HERE AND WE JUST WANT TO CLARIFY, UM, THE POINT OF THE, OF WHERE THE ROLE WILL BE ABANDONED. SO WE'RE GONNA WORK WITH MR. KEN LANE AND SEND THE PEOPLE AFTERWARDS. UM, WE'RE JUST WORKING ON A POINT OF CLARIFICATION AND WE'LL, WE'LL TO THE COURT. I MAKE A MOTION TO, UH, TABLE. OKAY. THE MOTION FROM COMMISSIONER BARBER. WE HAVE A SECOND COMMISSIONER HUNT. I KNOW MR. LANE IS HERE. AND YOU, BEFORE WE GO, DO YOU WANT SAY ANYTHING? I WOULD SAY THAT, UH, WE APPEAR TODAY AND I, AND I THINK THE CLARIFICATION IS JUST AS TO WHAT POINT THE, THE ROAD IS ABANDONED. OUR UNDERSTANDING WOULD, IT WAS CLOSER TO THE END OF THE PAVEMENT AND I THINK, UH, OVER THIS PROCESS GOING OVER MANY YEARS, WE HAVE A, A, A SIMILAR IDEA OF WHERE WE THINK IT SHOULD END. I THINK IN THE, THE COMMISSIONER DO AS WELL. IS THAT RIGHT? YES. OKAY. SO I THINK WE CAN GET IT DONE. ALRIGHT, GOOD DEAL. I HAVE A MOTION TO SECOND ON THE TABLE. RAISE TO VOTE. ALL IN FAVOR SAY AYE. AYE. VOTE OPPOSED. ALRIGHT, THANK YOU VERY MUCH. ITEM NUMBER EIGHT IS TO DISCUSS AND CONSIDER APPROVING YOUR PAYROLL AND BENEFITS. UH, YOUR PAYROLL BENEFITS AND A CH TRANSFERS AMOUNT TO 1,000,100 [00:15:01] $29,644 AND 9 CENTS. ANYBODY HAVE ANY QUESTIONS ABOUT PAYROLL BENEFITS? HAVE A MOTION TO APPROVE THOSE. COMMISSIONER PHILLIPS MAKES THAT MOTION. DO I HAVE A SECOND? NO SIR. COMMISSIONER BARBARA SECOND MOTION. ALL IN FAVOR SAY AYE. THOSE OPPOSED. ITEM NUMBER NINE IS TO DISCUSS AND CONSIDER LINE ITEM TRANSFER. WE WERE, UH, AS ALWAYS PROVIDED A COPY OF THOSE. UH, YOU WANNA TALK A LITTLE BIT ABOUT THAT IF THEY HAVE ANY QUESTIONS? UM, THE MAIN ONE WOULD BE ON YOUR CODE ENFORCEMENT IN JAIL AND THAT IS TO DO THE, UH, ABATEMENT. YOU MOVE THOSE OFF MONEY. OR HE CAN HAVE THE OFFICERS THAT CAN DO THE, THE ABATEMENT. I MEAN, NOT ABATEMENT, BUT THE CLEANUP STUFF. ANY QUESTIONS? ANYBODY HAVE ANY QUESTIONS OF THE AUDITOR? I HAVE A MOTION FROM COMMISSIONER ALLEN. DO I HAVE A SECOND? MR. PHILLIPS SECOND MOTION? ALL IN FAVOR SAY AYE. A NEXT ITEM IS DISCUSS AND CONSIDER CLAIM FOR PAYMENT. WE'VE BEEN EMAIL A COPY OF THESE AND, UH, HAVE A CHANCE TO LET THEM OVER. DOES ANYBODY HAVE ANY QUESTIONS OF THE AUDITOR FOR THE PAY THE BILL? NO. NO. ENTERTAIN A MOTION TO APPROVE. COMMISSIONER ALLEN MAKES THAT MOTION. DO I HAVE A SECOND? THANK COMMISSIONER PHILLIPS SECONDS MOTION. ALL IN FAVOR SAY AYE. A SO OPPOSED. ITEM NUMBER 11 IS AJOUR. I. A MOTION. MOTION FROM COMMISSIONER SECOND. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.